HomeMy WebLinkAbout1987-03-18; Library Board of Trustees; MinutesMINUTES
Meeting of: LIBRARY BOARD OK TRUSTEES
Time of Meetina: 3:00 p.m.
Date of Meetinq: March 18, 1987
Place of Meeting: La Costa Branch Librar>
TRUSTEES
CALL TO ORDER:
President Martin calied the meeting to order at 3:02 p.m.
ROLL CALL:
Present - President Martin, Trustees Cooper,
Falkenstein and Trigas.
Absent - Trustee Grosse.
Also Present were:
Clifford Lange, Library Director
Geoff Armour, Assistant Library Director
Reinier Vanderschroeff, Senior Management Analyst
Lynda Jones, Literacy Coordinator
Margaret Brownley, Representative, Serra Advisory Board
APPROVAL OF MINUTES:
President Martin declared the Minutes of the meeting held
February 18, 1987, approved as presented.
COMMITTEE REPORTS:
a. Building and Grounds
Trustee Trigas reported Director Lange would have a
meeting with the builder next Wednesday. Director Lange
continued the report stating the site plan has been
revised and negotiations are in process for the Westwood
Savings and Loan property. That property is one of the
five approved by the Library Board. This would have a
postoffice and a library with the connecting road at the
back. He stated the developer would be presenting a
revised site plan and dollar figures.
b. Budget
Director Lange stated the Budget has been submitted and
there will be a budget review session at the management
meeting next Thursday.
c. Personnel
Director Lange reported the Library had been granted a
full-time position for the computer. Personnel will
recruit for that position in April.
d. Youth
Geoff Armour reported Valentine's Day was the prominent
theme for the month of February with a number of
workshops. Plans are being made for Carlsbad Loves Kids
Day. The Children's Department will not be in charge of
the Kids Day exclusively. The Youth Theater Presentation
will be Cinderella.
MINUTES
LIBRARY BOARD OF TRUSTEES
March 13, 1987 Page 2 TRUSTEES
OLD BUSINESS:
a. California Association of Library Trustee and
Commissioners meeting on March 7, 1987 - discussion
and review of the meeting.
Director Lange referred to the attached thank-you letter
and sheets out of the new planning document the> are
developing. He asked for any comments on the meeting.
President Martin stated a lot of people view the library
as it is and do not think what it might be. He felt it
would be worthwhile to generate a discussion on what we
think of the library and what it ought to be. There is
always room for growth and improvement.
Director Lange stated he could set up a workshop as part
of the agenda and have a brainstorming session and
discussion. This would be a critique of our own library
in Carlsbad. It could also determine what the Board would
like to see in the Library. For example, in the new
library there might be other priorities.
Trustee Trigas mentioned the Library has lost its position
as the community center due to the loss of the conference
room. It would be well to consider whether the Library
wanted to plan for that in the future.
Trustee Falkenstein commented when the CALTAC conference
was broken up into groups, he felt the group leaders
needed more guidance before the smaller groups began. The
group leaders had no guidance whatsoever. As far as the
proceeding in general, Trustee Falkenstein stated some of
the talk could have been omitted. He felt the workshop
groups should have been at an earlier time, better led,
and a report from each group as to what they had done in
their individual groups.
b. Thousand Oaks Library visit on March 5, 1987 - video
and slide presentation.
Director Lange stated the visit to the Thousand Oaks
Library was extremely interesting. First, a video
presentation was given, followed by slides showing the
Thousand Oaks Library inside and out. Director Lange and
Geoff Armour both commented on the rental of best sellers
by the Friends of the Thousand Oaks Library. The rental
cost is 50«S a week per book.
NEW BUSINESS:
Director Lange stated he would like to make a change in
the Agenda at this point and take Item c. out of order,
due to a time problem.
MINUTES
LIBRARY BOARD OF TRUSTEES
March 18, 1987 Pace 3 TRUSTEES
NEW BUSINESS: (continued)
c. Report on State Library sponsored Literacy Conference
in Monterey, California, February 24-36, 1987 - Lynda
Clones, Geoff Armour.
Lynda 3ones reported on the progress made with the
Literacy Program in Carlsbad, stating there are 70
learners all the time. In December, one of the tutors and
her husband donated an Apple 11+ and a printer. Now all
the tutors are being trained to use that computer and a
number of the learners are using the computer at this
time. She stated this was a nice addition and creates a
good feeling of self-esteem for the learners.
Ms. Oones also spoke about the cooperative work among the
literacy programs. There are three in San Diego County
that are library-based, and those three are now doing
things cooperatively. She referred to a handbook giving
advice to anyone wanting to start a literacy program.
Ms. Jones told of plans for a National Literacy Week in
September, and stated they would have people throughout
the county to give information on the program.
Ms. 3ones distributed photographs she had taken of
different tutors and learners for the Board Members to
enjoy.
Geoff Armour continued the report, stating the Literacy
Conference in Monterey was extremely interesting. He
explained the agenda that was attached to the packet. He
stated what they did learn from the discussion was that
the Carlsbad Library was headed in the right direction and
this reconfirmed Carlsbad's commitment to the entire
program. He stated ultimately he would like the City to
take over the Literacy Program and help the funding.
The program has to carve out a special role. He stated
there are other programs with part of the action, but
Carlsbad has a unique area where no one is dealing, and
this is with English-speaking adults. This is done on a
one-to-one tutorial basis. Mr. Armour stated there needs
to be a way to measure the acomplishments. To a number of
people, it may not seem too large a dent, but it Is a
tremendous value to the numbers reached.
Mr. Armour stated there were some issues identified, such
as long-term funding for the program, how to integrate
programs with local libraries, a growth of these programs
and how to meet the demand, the role of the State in
helping with the program was discussed and he added that
many are concerned about the services provided to other
jurisdictions outside of their own areas. It was felt the
solution is to incorporate this program into the local
jurisdiction. They did not feel this was a program that
should be having "fund raisers".
MINUTES
LIBRARY BOARD OF TRUSTEES
March 18, 1987 Page TRUSTEES
Mr. Armour stated he would like this Board to think about
hov* to approach the City of Carlsbad to sell this program
to them. Starting in 3uly, the program funding will be
cut 25%. That has been made up because of the interest
the money has earned and a carry over. In 3uly of 1988,
they will be losing 50% of their funding for the program.
This will cut into the two full-time positions unless
there is support from the library budget. Mr. Armour
would also like the Friends of the Library to become
involved in this program. It is necessary to sell the
value of the program to the City.
In order to promote a selling job of this program,
discussion determined it would be necessary to get an
estimate of the needs of the program and break it down as
far as the Carlsbad residents. Also, it should be noted
that the program serves outside of the jurisdiction.
There should be a note made of the social and economic
benefits to the City to have this program.
President Martin asked if there was a way to track the
people after they leave the program. Ms. Oones stated it
was very difficult, because they are very individualized
learners and they set their own goals. She added that the
tutors get caught up in the problems of the learners
themselves.
Trustee Falkenstein asked if there was a record of how
many had been helped during the past year, the new ones,
sustained, etc. to be used as a basis for presenting this
program to the City. Geoff Armour stated there needs to
be a way to incorporate this into the Library in a way
that would make sense to the City. This might be done by
creation of an outreach division. The comment was also
made that there are only two full-time employees in this
program, with the rest of the people all volunteers.
Trustee Falkenstein suggested perhaps the County would
help through the San Diego Literacy Council. Another
suggestion was to bring the learners to a Council meeting
and let them tell their stories.
Trustee Trigas left the meeting at 4:09 p.m.
a. Legislation at the State and Federal Levels of
Government Relating to Libraries:
1. SB 181
Director Lange stated this is a bond act for $300 million
for library construction and renovation. He stated it is
hoped that perhaps Carlsbad could receive some of that
money for renovating the main library.
2. SB »82
This Senate Bill would coordinate literacy and preliteracy
services to families that Include illiterate adults and
young children.
3. AB WO
This Agenda Bill would exempt books, periodicals and
newspapers purchased by a public library from State and
local sales and use tax. This would save the Library
approximately $12,000 a year.
!
MINUTES
LIBRARY BOARD OF TRUSTEES
March 18, 1987 Page 5 TRUSTEES
NEW BUSINESS: (continued)
i*. Proposed White House Conference on Library and
Information Services.
Director Lange called attention to the Resolution calling
for a White House Conference on Library and Information
Services in 1989. He stated there was a conference in
1979, and now another one is proposed ten years later.
This could focus on the library role. Director Lange felt
this conference would be useful to address access to
information and how it has been limited during recent
administrations.
d. Serra Cooperative Library System 1987-88 Membership
fees and Inter-library loan costs.
Director Lange referred to the report included in the
packet. The System has been aided with Federal money and
that has been withdrawn. It will become a 50/50 state and
local money and this is spread over the membership fee.
He stated the fee the library is paying pays for part of
this. When they decentralize inter-library loans,
Director Lange stated this library will determine where
the book is they want to borrow and then Serra will
retrieve the book for them. The cost of that service is
included in the membership fee.
b. Library Statistics - discussion of information
reported, format followed, possible changes to be
considered.
Director Lange referred to the circulation statistics and
asked for suggestions on how to improve the report. Staff
would like to know if there is too much, or too little,
and any changes the Board would like.
Geoff Armour stated they had made some changes in the
report. He called attention to the category PEOPLE
COUNTER, which showed a daily average of 2,203 people. On
the second page, he called attention to the statistics
under library loans, stating they had now included all
loans.
Director Lange commented when this library loaned a book,
they received $2A6 for that loan. They had been turning
that money over to the Serra System. With the new
arrangement, they will not do that. This will add $3,000
or $^,000 to the CLSA Account and offset the membership
fee.
Geoff Armour stated under the reference questions
answered, in the adult section, 513 of those were by
volunteers such as Milt Cooper for Income Tax questions.
Trustee Falkenstein suggested perhaps that they could
divide that and show the breakdown.
Under MATERIALS ADDED, the Board Members felt this was not
necessary on a monthly basis, and could either be on the
quarterly report or annually.
MINUTES
LIBRARY BOARD OF TRUSTEES
March 18, 1987 Page 6 TRUSTEES
LIBRARY DIRECTOR'S REPORT:
Director Lange stated the computer proposals will be
returned by April 10, with proposals from CLSI and Hewlett
Packard.
Director Lange stated there would be another silver
materials return box for the return of video cassettes.
They have changed the time from 1:00 p.m. to 8:00 p.m. for
the return of these video tapes, and this new return box
will be installed by next week.
Director Lange reported on the carpet stretching and
replacement and the shelving for the mezzanine. He hopes
to have this shelving installed by May.
Director Lange reported Pat, Oanell and 3oe will move into
City Hall and the Library will use the space Pat and
Janell occupied for Reference staff work stations.
Director Lange reported on an event to be held at the
Branch Library on April 3. Norman Cousins will be here to
autograph his book, The Human Adventure. It will be at
6:00 p.m., and the Friends of the Library will be selling
books. They will get 44% of the S30.00 sale price.
FRIENDS OF THE LIBRARY;
There was no representative present.
GENEALOGICAL SOCIETY:
There was no representative present.
Trustee Cooper reported there will be a plant sale on
March 28, from 9:00 a.m. to 3:00 p.m., at the Library.
SERRA ADVISORY BOARD:
Margaret Brownley stated she wanted the Serra Advisory
Board and the Library more integrated. She stated
Director Lange felt the same way. She felt it would be
very wise to have a Member of the Board of Trustees as a
Member of the Serra Advisory Board, rather than have them
separate. This would strengthen the Board. Chairman for
the Serra Advisory Board for next year is a Member of a
Board of Trustees. Mrs. Brownley felt that this Board
should consider discussing that in preparation for the
expiration of her term. The request was made to put this
on next month's agenda for discussion.
MINUTES
LIBRARY BOARD OF TRUSTEES
March 18, 1987 Page 7 TRUSTEES
THE REVENUE STATUS REPORT:
Director Lange referred to the status report distributed
to the Members. He stated there are some areas of
concern, he was aware of them and they are under control.
He stated the expenditures are out of iine as to the
percentage. President Martin suggested the percentage
could be placed after the expenditure of the year to date
rather than the unencumbered balance. Director Lange
stated the City produces this report, but he would make
that suggestion.
ADJOURNMENT:
By proper motion, the Meeting of March 18, 1987, was
adjourned at 4:40 p.m.
Respectfully submitted,
Harriett Babbitt
Minutes Clerk
HB:tb
CARI.SBAU CITY LIBRARY
STATISTICS
CIRCULATION STATISTICS
MAIN LIBRARY
February 1987
Current
Year
Materials checked out at circulation
Film and video tapes
Audio Visual equipment
Total MAIN LIBRARY
38,068
7,221
88
45,377
Previous
Year
35,152
5,923
120
41,195
% Change
+ 8
+ 22
- 27
BRANCH LIBRARY
Materials checked out at circulation
Film and video tapes
Total BRANCH LIBRARY
TOTAL CIRCULATION
10,192
709
10,901
56,278
8,869
857
9,726
50,921
+ 15
- 17
+ 12
+ 11
REFERENCE QUESTIONS ANSWERED
MAIN LIBRARY
Adult Section
Children's Section
Online Searches
Total MAIN LIBRARY
Total BRANCH LIBRARY
TOTAL REFERENCE QUESTIONS
4,740
1,709
27
6,476
778
4,331
1,775
12
6,118
689
+ 9
- 4
+125
+ 6
+ 13
7,254 6,807
PEOPLE COUNTER
Main Library
Branch
TOTAL
38,938
9,527
48,465 (Daily Average - 2,203)
MATERIALS ADDED
MAIN LIBRARY
Books added
withdrawn
net books
AV materials added
withdrawn
net AV
BRANCH LIBRARY
Books added
withdrawn
net books
AV materials added
withdrawn
net AV
TOTAL BOOKS
TOTAL AV MATERIALS
230
10
220
2
6
967
0
ATTENDANCE AT PROGRAMS
Adult
Children's
Branch
All programs at branch1,282
834
INTERLIBRARY LOAN STATISTICS
BOOKS February 1987
Requests by Carlsbad 93
Received by Carlsbad 110
Requests of Carlsbad 372
*
Filled by Carlsbad 62
FILMS
Borrowed from other libraries 58
Loaned to other libraries 37