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Home My WebLink About1987-09-16; Library Board of Trustees; MinutesMINUTES Meeting of: Time of Meeting: Date of Meeting: Place of Meeting: LIBRARY BOARD OF TRUSTEES 3:00 p.m. September 16, 1987 City Council Chambers TRUSTEES CALL TO ORDER; President Martin called the Meeting to order at 3:00 p.m. ROLL CALL: Present - President Martin, Trustees Cooper, Falketistein, Grosse and Trigas. Absent - None. Also Present were: Clifford Lange, Library Director Geoff Armour, Assistant Library Director Bob Snyder, President, Friends of the Library Bee McWllliams, Genealogical Society Representative Margaret Brownley, Serra Advisory Board Representative APPROVAL OF MINUTES: The Minutes of the meeting held August 19, 1987, were approved as presented. COMMITTEE REPORTS: President Martin reported there was a picnic for Commissions and Boards last week, and staff wanted to present gifts from that meeting to those Trustees who were not able to attend. a. Building and Grounds Trustee Trigas deferred to the CIP report. Director Lange reported the purchase agreement has been reviewed by the City Attorney and sent out to consultants for feedback. There will be a meeting with the developers September 2^, 1987, to discuss the purchase agreement. b. Budget Trustee Cooper had no report. c. Personnel Trustee Falkenstein reported the Clerk-Typist position has been filled by Karen Hawkins, who will start work October 5. d. Youth Trustee Grosse reported the bedtime storyhour will start again September 23, 1987. Everyone is pleased with the Harding Street location for weekly story hours. Martin Cooper Falkenstein Grosse Trigas MINUTES September 16, 1987 LIBRARY BOARD OF TRUSTEES Page 2 TRUSTEES Geoff Armour added that since the Conference Room had been lost, the children's programs had moved first to the Council Chambers, then to Heritage Hall and finally to Hardlnq Street. The attendance has now gotten back to normal, after dropping due to the smaller sites. Trustee Grosse stated Council Member Eric Larson was to put together a meeting with the various Boards and Commissions of the City, to be held September 24. It is hoped this is the first of regular meetings to be held throughout the year. She will attend this meeting to represent the Board of Trustees. OLD BUSINESS; a. Library Planning and Role.Setting Process: Selection of two Library Board Members to serve on Library Planning Committee. Discussion of the Planning Committee process. Director Lange referred to the publication distributed to Board Members for their perusal. This is the book to be used as a guideline for planning library service in Carlsbad. He stated he would like to form a committee to carry this out, with the Division Heads and two Trustees forming the committee. The committee will probably meet at least once a month on Friday mornings at 9:00 a.m. A Planning Facilitor, Robin Reed, will be a part of this process for goal-setting. Trustees Martin and Cooper will represent the Board of Trustees on this committee. Trustee Trigas will be the Alternate. b. Library Building 20th Anniversary Plans and Friends of the Library 30th Anniversary Plans -- Discussion. Director Lange reported this item has been on the agenda before, and he wants the Trustees to keep it in mind. The Friends of the Library would like to celebrate their 30th birthday at the same time the library celebrates 20 years. The date is December 6, 1987, and there will be a brief ceremony, with brief speeches, and the placing of the plaque commemorating the first Library Director and Board of Trustees. There will be background music and refreshments, Including a cake. Director Lange stated he wants this to be held in the Library building, and he asked for ideas and suggestions from the Board Members. NEW BUSINESS; a. City of Carlsbad Capital Improvement Program - Library Facilities -- Discussion. Director Lange stated Council held a workshop on the CIP last night, with Finance Director Dim Elliott making an excellent presentation. This was the first time a CIP program has covered the entire City's facilities to buildout. The concern is whether there will be enough money to operate the facilities. MINUTES September 15, 1987 LIBRARY BOARD OF TRUSTEES Page 3 TRUSTEES MLW BUSINESS: (Continued) There will be a public hearing on the CIP within the next month. The paqes in the packet deal with the Library, and that has been projected to buildout to meet the standard. When the population reaches 100,000, an addition to the existing structure will be needed, and at buildout an additional 17,331 square feet will be needed to meet the adopted standard. b. Fire Safety/Prevention - Evaluation of existing protection system and plans for improvements -- discussion. Director Lange stated fire safety is something that concerns all Library Directors. He has discussed this with the Fire Chief, and Mike Smith, Battalion Chief, inspected the Library, feeling it was inadequately protected. The system in the Library was the state of the art when it was installed, but is outdated now. Director Lange indicated his main concern was for evenings and weekends, when the building is empty. He will report more on this matter at the next meeting. LIBRARY DIRECTOR'S REPORT; Director Lange complimented Geoff Armour on the planning and re-arranging of the mezzanine and petting It done with a minimum of disruption to the public. Geoff Armour added the project was completed last week, with the re-organization of the stacks and the new shelving installed. He said staff was very pleased with the new arrangement and the feedback from the public Is that they are quite happy with it, also. With the additional shelving in the Conference Room, it will be possible to reshelve the Science-Fiction collection, making it separate. The stacks for the adult learning program materials have been expanded, as well as the young adult collection, the Spanish and large type collection. The audio-visual area has been re-arranged, with more open space, and the newspapers have been moved next to the periodical counters. Mr. Armour concluded, stating this reorganization was the final step, as there is no more room for expansion. He invited the Board Members to visit the Library to view the changes. Mr. Armour stated a crew of high school students worked long hours to move all of the books over a four-day period. Director Lange stated the start-up date for the computer Is October 13. Oceanslde will not be moving their Library until December, eliminating any pressure to get out of their computer. MINUTES September 15, 1987 LIBRARY BOARD OF TRUSTEES Page TRUSTEES FRIENDS OF THE LIBRARYl Bob Snyder, President of the Friends of the Library, reported the programs are getting in place for the coming year. He said they are looking to the southern part of the community for new members, and there will be an ambitious membership program this year. Mr. Snyder told of plans for a sit-down dinner to raise money for a special gift for the new library. Mr. Snyder reminded the Board of the Friends' birthday celebration December 6, 1987. GENEALOGICAL SOCIETY; Bee McWllliams reported the Genealogical Society was pleased with the mezzanine, and she thanked Geoff Armour. Mrs. McWilliams reported on the barbecue held last month, with a total of $890 profit. There will be a plant sale on Saturday, October 3, 1987, on the Library lawn. 5ERRA ADVISORY BOARD; Margaret Brownley reported on the change in Chairman and Vice-Chairman for the Board, adding she will be assisting in the Secretary position. Mrs. Brownley stated the Chairman of the Administrative Council has named two members to an ad hoc committee to go into detail on the working relationship between the Council and the Board. The two members from the Board will be named tomorrow. ADJOURNMENT: By proper motion, the Meeting of September 16, 1987, was ad.tourned at 3:43 p.m. Respectfully submitted, i I HARRIETT BABBITT Minutes Clerk CARLSBAD CITY LIBRARY REVENUE STATUS REPORT August 1987 Main Library Branch Library Month Total Fiscal Total Fines Xerox AV Insurance Gifts Lost & Damaged Online Searching Memorials Miscellaneous TOTAL 1, 1, 5, 10, 962. 531. 625. 25. 388. 126. 414. 073. 38 56 21 00 00 64 50 29 596.65 2,559. 259.85 1,791. 485.84 6,111. 25. 29.00 417. 126. 414. 1,371.34 11,444. 03 41 05 00 00 64 50 63 5,551. 3,854. 12,431. 75. 563. 187. 414. 23,078. 38 67 79 00 36 73 50 43 CARLSBAD CITY LIBRARY STATISTICS August 1987 CIRCULATION STATISTICS MAIN LIBRARY Print Materials Film and Video Tapes Audio Visual Equipment Total MAIN LIBRARY BRANCH LIBRARY Print Materials Film and Video Tapes Total BRANCH LIBRARY TOTAL CIRCULATION Current Year 43,592 10,229 102 53,923 10,112 1.174 11,286 65,209 Previous Year 40,586 8,205 77^ 48,868 8,029 1.030 9,059 57,927 % Change + 7 + 25 + 32 + 10 + 26 + 14 + 26 + 13 REFERENCE QUESTIONS MAIN LIBRARY Adult Children's Online Searches Total MAIN LIBRARY Total BRANCH LIBRARY TOTAL QUESTIONS PEOPLE COUNTER Main Library Branch Library TOTAL 4,213 1,740 42 5,995 .RY 865 6,860 ********* 3,129 1,727 47 4,903 503 5,406 Daily Average 1,459 445 1,904 + 35 + 1 - 11 + 22 + 72 + 29 ATTENDANCE AT PROGRAMS Adult Programs Children's Programs TOTAL 212 1.892 2,104 ********* INTERLIBRARY LOANS BOOKS Requests by Carlsbad 161 Received by Carlsbad 125 Requests of Carlsbad 353 Filled by Carlsbad 93 FILMS Borrowed From Other Libraries 24 Loaned to Other Libraries 33