HomeMy WebLinkAbout1987-10-21; Library Board of Trustees; MinutesMINUTES
Meeting of: LIBRARY BOARD OF TRUSTEES
Time of Meeting: 3:00 p.m.
Date of Meeting: October 21, 1987
Place of Meeting: City Council Chambers
TRUSTEES
CALL TO ORDER:
President Martin Grilled the Meeting to order at 3:00 p.m.
ROLL CALL;
Present - President Martin, Trustees Cooper,
Grosse and Trigas.
Absent - Trustee Falkenstein
Also Present were:
Clifford Lange, Library Director
Geoff Armour, Assistant Library Director
Bee McWiliiams, Genealogical Society Representative
Margaret Brownley, Serra Advisory Board Representative
APPROVAL OF MINUTES;
The Minutes of the meeting held September 16, 1987, were
approved as presented.
COMMITTEE REPORTS;
a. Building and Grounds
Trustee Trigas reported the agreement is being written up
for presentation to the developer.
Director Lanoe referred to a map showing the latest
version of the site plan.
Director Lanqe stated that the present schedule is to
formally submit the plan to the Planning Department In
approximately a month.
Trustee Grosse suggested removal of the name "civic" from
any documents relating to this center.
Trustee Cooper had no report.
c. Personnel
Trustee Faikenstein was not present.
d. Youth
Trustee Grosse reported the story hour is continuing to
gain In attendance since being held at Harding Street
Center. The bedtime story hour is back, and the Spanish
story hour has started again. Trustee Grosse gave
statistics on attendance and added there had been a class
visit from Valley 3unnior High. She also commented on the
new desk in the Children's Department.
Martin
Cooper
Grosse
Trigas
MINUTES
October 21, 1987 LIBRARY BOARD OF TRUSTEES Page 2 TRUSTEES
OLD BUSINESS;' ~ ~~ ~~~
a. Report on Commission Chal rpersons ' meeting with
Councii Member Eric Larson on September 24, 1987 -
Trustee Grosse.
Trustee Grosse reported on the September 24, 1987, meeting,
stating suggestions iriciuded defining each commission's
purposes and goals, as well as individual duties and
goals. It was felt communications between all boards and
commissions could be improved with exchange of Minutes and
summaries of meetings. It was also suggested
communication between Council and the groups needed to be
augmented by better liaison.
Trustee Grosse stated the City of Carlsbad and La Costa
as such were discussed, and this was an important
issue. It was felt southern or south Carlsbad should
be the term used for that area and not La Costa.
Trustee Grosse further stated there needed to be a
discussion for the name of the new library, including what
the main branch would then be called.
b. Library Planning Committee Report - meeting minutes
and discussion.
Director Lange reported the committee has met twice and
has discussed an all-day retreat for prioritizing services
and processes. The sub-committee for planning the
"looking around" phase will bring recommendations to the
committee.
Geoff Armour continued the report, distributing a copy of
the sub-committee outline to Board Members, stating they
have worked to agree on the purpose of the exercise. They
are looking at services to the community. It was felt they
needed all the statistics generated inhouse and the
statistics on the community as contained in the census and
in State, County and City documents.
c. Final plans for Library and Friends
Birthday/Anniversary celebration on December 6, 1987 -
discussion.
Director Lange reported this celebration is outlined In the
packet. Bob Frazee will be the speaker and will speak on
the library and Its role in the community. There will be a
plaque for the outside of the building, with the name of
the Library Director, the names of the City Council Members
and names of the Trustees as of the date of dedication of
the building.
NEW BUSINESS:
a. Council Member Mamaux's reguest for Library Board
review and recommendation of several suitable options
for recognizing Georgina Cole's service arid dedication
to the City as Library Director.
The options were discussed by the Board Members, with
consensus being to have the atrium named for her with a
plague in the atrium. Also, it was felt a large painting
of Georgina Cole could be hung in the Library.
*£Lfcses&&.
MINUTES
October 21, 1987 LIBRARY BOARD OF TRUSTEES Paqe 3
TRUSTEES
NEW BUSINESS: (Continued)
Library Board of Trustees submitted three options to
Council for recognition of Georqiria Coie's service and
dedication to the City as Library Director: Name the
atrium for her and piace a plaque there; a painting of her
to be hung in the Library; establish a scholarship for
Library students in her name. The recommendation of the
Library Board was to name the atrium for her and place a
plague there.
b. Assembly Bill 129 requiring libraries to continue
distribution of Cailfornia Income Tax Forms.
Director Lange reported the distribution of tax forms has
become a burden for the Library, due to the storage
problems and the hassles with the public. This bill
reguired California Tax Forms be distributed. He stated
they are not the problem—the Federal Forms are.
Geoff Armour continued, stating the idea is to have this
become a self-service type of program. The forms will be
out where the people can help themselves, and the special
forms will be contained in a book with a master copy of all
forms. These can be copied for the convenience of the
public. There will be no appointments made to consult with
a volunteer, and assistance will be on a first-come basis.
LIBRARY DIRECTOR'S REPORT;
Geoff Armour reported the computer was turned on last
week and everything went very smoothly. He showed a copy
of the first computer printout, stating the statistics
were much better.
Geoff Armour stated staff is planning to remodel the
Library fire alarm system. New blueprints will be
necessary and the project will go out to bid.
Director Lange called attention to the statistics, stating
the volume was up by 25 percent in September.
GENEALOGICAL SOCIETY;
Bee McWilliams reported the plant sale and the duplicate
periodical and book sale were both financially successful.
5ERRA ADVISORY BOARD:
Margaret Brownley reported the Board will meet tomorrow
and the ad hoc committee report will be acted upon.
ADJOURNMENT:
By proper motion, the Meeting of October 21, 1987, was
adjourned at 4:00 p.m.
Harriett Babbitt
Minutes Clerk
Martin
Cooper
Grosse
Trigas
CARLSBAD CITY LIBRARY
CIRCULATION STATISTICS
MAIN LIBRARY
Print Materials
Film and Video Tapes
Audio Visual Equipment
Total MAIN LIBRARY
BRANCH LIBRARY
Print Materials
Film and Video Tapes
Total BRANCH LIBRARY
TOTAL CIRCULATION
STATISTICS
SEPTEMBER 1987
Sep.
1987
39,115
8,298
94
47,507
9,572
1,050
10,622
58,129
Sep.
1986
36,034
7,667
66
43,767
8,428
741
9,169
52,936
% Change
+ 9
+ 8
+ 42
+ 9
+ 14
+ 42
+ 16
+ 25
REFERENCE QUESTIONS
MAIN LIBRARY
Adult
Children's
Online Searches
Total MAIN LIBRARY
Total BRANCH LIBRARY
TOTAL QUESTIONS
4,833
1,890
26
6,749
,RY 815
7,564
*********
4,009
1,805
52
5,866
540
6,406
+ 21
+ 5
-100
+ 15
+ 51
+ 18
PEOPLE COUNTER
Main Library
Branch Library
TOTAL
ATTENDANCE AT PROGRAMS
Adult Programs
Children's Programs
TOTAL
*********
117
1.085
1,202
*********
INTERLIBRARY LOANS
BOOKS AND REFERENCE
Requests by Carlsbad 223
Received by Carlsbad 146
Requests of Carlsbad 324
Filled by Carlsbad 80
FILMS
Borrowed From Other Libraries 23
Loaned to Other Libraries 19
Daily Average
1,410
374
1,784
CARLSBAD CITY LIBRARY
REVENUE STATUS REPORT September 1987
Fines
Xerox
AV Insurance
Gifts
Lost & Damaged
Online Searching
Miscellaneous
Main
2,
1,
4,
Library Branch Library Month To
003.
819.
922.
45.
399.
312.
74
06
80
90
48
44
777.30 2,781.
294.00 2,113.
627.00 5,549.
45.
25.50 424.
312.
tal
04
06
80
90
98
44
Fiscal Total
8,332.
5,967.
17,981.
120.
988.
500.
414.
42
73
59
90
34
17
50
TOTAL 9,503.42 1,723.80 11,227.22 34,305.65