HomeMy WebLinkAbout1988-03-16; Library Board of Trustees; MinutesMINUTES
Meeting of:
Time of Meeting:
Date of Meeting:
Place of Meeting:
LIBRARY BOARD OF TRUSTEES
3:00 p.m.
March 16, 1988
City Council Chambers
TRUSTEES
CALL TO ORDER;
President Martin called the Meeting to order at 3:00 p.m.
ROLL CALL:
Present - President Martin, Trustees
Cooper, Grosse and Trigas.
Absent - Trustee Falkenstein.
Also Present Were:
Clifford Lange, Library Director
Geoff Armour, Assistant Library Director
Bee McWilllams, Genealogical Society Representative
Margaret Brownley, Serra Advisory Board Representative
APPROVAL OF MINUTES;
The Minutes of the Meeting held February 17, 1988, were
approved as presented.
COMMITTEE REPORTS:
a. Building and Grounds
Trustee Trigas stated she would defer to Item f5a.
b. Budget
Trustee Cooper had no report at this time.
c. Personnel
Trustee Falkenstein was absent.
d. Youth
Trustee Grosse distributed copies of the March/April Good
Times Calendar and reported the short story contest is
underway. She reported Oohn had attended a children's
services meeting in Chula Vista where the latchkey children
problem was discussed. Mrs. Grosse referred to a
newspaper article stating this was a problem everywhere.
Mrs. Grosse stated the whale art drawing contest was the
highlight of last month's activities, with more than 80
entries. The ages of the children entering ranged from
2 1/2 to 15 years.
Martin
Cooper
Grosse
Trigas
MINUTES
March 16, 1988 LIBRARY BOARD OF TRUSTEES Page 2 TRUSTEES
OLD BUSINESS;
a. March 11 Planning Committee Retreat - oral report
President Martin reported on the retreat, stating Frank
Mannen opened the meeting and was excited about the Idea of
this type of meeting.
Members of the committee had completed roll ranking
worksheets beforehand and these were consolidated and given
to each member of the retreat.
Robin Reed led the meeting through the. process of
Identifying what the libraries are doing now and what the
committee thought they should be doing the next few years.
President Martin stated there was a lot of discussion about
roles and meaning—as the roles In the handbook were vague.
President Martin reported there was not time to complete th
mission statement. The sub-committee Is to finish the
preliminary statement and present to the committee at the
next meeting.
Director Lange stated he was pleased with the meeting and
the healthy discussion. He will bring the mission
statement to the next Board meeting.
b.Update on Legislation Relating to Libraries In
California
Director Lange reported SB 181 passed last Thursday and Is
on the Governor's desk for signing. This will be on the
November ballot and has been reduced to $75 million, with a
match of 35% In local funds. The Los Angeles Public
Library was removed from the bill.
Director Lange encouraged the Board Members to write '"thank
you" letters to Assemblyman Frazee and Senator Keene.
Trustee Trlgas suggested a letter be sent from the Library
Board.
NEW BUSINESS;
a. Library and Shopping Center Site Plan. Presentation by
Mitchell K. Brown, Development Manager, Johnson Wax
Properties, Inc.
Director Lange Introduced Mitchell Brown, Development
Manager, and Bob Wilkinson from Rick Engineering, and Mr.
Brown discussed the conceptual landscape plan and site
plan. He stated there was a little more than 25 acres In
the site, and the plan Includes retail shopping, a
postofflce and the library. Mr. Brown described the
elevation and topography, stating the library would be
placed on the high area. He also explained the plan for
traffic circulation and the plans for the stacked shops at
two different levels.
MINUTES
March 16, 1988 LIBRARY BOARD OF TRUSTEES Page 3
TRUSTEES
Mr. Brown stated there would be 350 parking spaces for the
Library, and the center would have no back side—with all
buildings forward-facing. In answer to query about the
time schedule, Mr. Brown stated they hoped to have the pads
ready for construction by the first of next year.
Bob Wilkinson, Rick Engineering, referred to the drawings
showing how the site steps up, allowing two levels and
three different plazas. He also explained the traffic
circulation and the pedestrian walkways.
Mr. Brown stated they had conducted a survey of current
branch library users, and 74% of the people using the brand
would stop at one or more businesses in the center. This
would indicate this new shopping center would service multi
purpose trips by a majority of the people.
b. Symthesis of Complaint/Suggestion Forms Received since
June, 1987.
Geoff Armour reported there was a total of 90 complaints or
suggestions, and he referred to the report contained in the
packet. Me said a suggestion book had been considered
where people could write the suggestion and opposite it
could see staff's response. He felt in this way people
would see a complaint or suggestion and the solution and
would not need to repeat it.
c. April Meeting Date Change. Recommend moving to April
27, 1988.
By consensus, the Board of Trustees agreed to change the
April Meeting date to April 27, 1988.
d. LIBROS Annual Dinner Invitation.
President Martin called attention to the letter in the
packet regarding the LIBROS annual dinner Tuesday, April
19, at Tiajuana Tilly's In Mission Valley. He will be on
vacation, and asked Trustee Grosse to attend the dinner, if
possible.
e. CALTAC Meeting, March 5, 1988 - report.
Director Lange and Trustee Cooper attended this meeting at
Fullerton, and added they enjoyed seeing the library
building itself.
LIBRARY DIRECTOR'S REPORT;
Geoff Armour reported on the photocopy machine situation,
stating they want to have the existing machines removed and
a new company to install machines and take care of them.
There are four machines—three at the main Library and one
at the Branch. The two older lease purchase agreements
expire this summer, with the two new ones a year off. The
plan is to take the two older machines out and replace them
with three new Sharp SF 8100's; with two for public use and
one for staff. The staff machine will require a code to us
it. Staff hopes this will stop any mis-use of the machine.
The cost of a copy on the public machines will Increase to
15 cents.
MINUTES
March 16, 1988 LIBRARY BOARD OF TRUSTEES Page <f
TRUSTEES
Trustee Grosse suggested staff find out how much down time
there Is with these machines and what the company does
about that down time.
Geoff Armour reported the Library has Investigated using a
collection agency, as many people check out material and
never return it. He said Small Claims does not work and
the collection agency charges $6.75 per account, with a
guarantee of 300% return on the Investment. Three letters
would be sent and a phone call.
Director Lange said the latchkey children problem does
exist' in our Libraries and they are developing a policy now
for the City Attorney to study.
Director Lange reported a grant of $2,900 from the
California State Library for artists in libraries.
Director Lange said he is the Federal Relations Coordinator
for the California Library Association this year and will g
to Washington to lobby Congress. There will be a group of
twelve going to Washington this year.
FRIENDS OF THE LIBRARY;
No one present.
GENEALOGICAL SOCIETY:
Bee McWilllams stated she had no report at this time.
SERRA ADVISORY BOARD
Margaret Brownley reported there had been two meetings
with the Ad Hoc Committee following up on the
recommendations from the Information Project. All
recommendations had been accepted by the Administrative
Council. Mrs. Brownley stated the recommendation had been
made to the Advisory Board and the Administrative Council
in each area to work out the details with the individual
Directors.
PUBLIC COMMENT;
There was no one present to speak before the Board.
LIBRARY BOARD WORKSHOP;
Chapter fr - Effective Board Organization
This item was continued to the next Board Meeting.
ADJOURNMENT;
By proper motion, the Meeting of March 16, 1988, was
adjourned at 4:37 p.m., to Wednesday, April 27, 1988, at
3:00 p.m.
Respectfully submitted^-"""
Harriett Babbitt
Minutes Clerk
faff
CARLSBAD CITY LIBRARY
STATISTICS
• ' . FEBRUARY 1988
FEB. FEB.
CIRCULATION STATISTICS 1987 1988 % Change
MAIN LIBRARY
Print Materials 38,068 43,854 + 15
Film and Video Tapes 7,221 9,297 + 29
Audio Visual Equipment 88 89 + ]_
Total MAIN LIBRARY 45,377 53,240 + 17
BRANCH LIBRARY
Print Materials 10,192 11,134 + 9
Film and Video Tapes 709 1,401 + 98
Total BRANCH LIBRARY 10,901 12,535 + 15
TOTAL CIRCULATION 56,278 65,775 + 17
*********
REFERENCE QUESTIONS
MAIN LIBRARY
Adult 4,740 5,078 + 7
Children's 1,709 1,870 + 9
Online Searches 27_ 31_ + 15
Total MAIN LIBRARY 6,746 6,979 + 4
Total BRANCH LIBRARY 778 791 + 2
TOTAL QUESTIONS 7,254 7,770 + 7
*********
PEOPLE COUNTER (Daily Average)
Main Library 1,693 1,678 - 1
Branch Library 433 467 + 8
TOTAL 2,126 2,155 + 1
*********
ATTENDANCE AT PROGRAMS
Adult Programs 128 80 - 38
Children's Programs 1.953 1.761 - 10
TOTAL 2,081 1,841 - 12
INTERLIBRARY LOANS
BOOKS AND REFERENCE
Requests by Carlsbad 149 178 +20
Received by Carlsbad 160 182 +14
Requests of Carlsbad 372 298 - 20
Filled by Carlsbad 67 64 - 4
FILMS AND VIDEOS
Borrowed From Other Libraries 58 30 - 48
Loaned to Other Libraries 44 40 - 9
FINES
XEROX
AV INSURANCE
GIFTS
LOST & DAMAGED
ONLINE SEARCHES
MISCELLANEOUS
CARLSBAD CITY LIBRARY
REVENUE STATUS REPORT February 1988*
MAIN LIBRARY
2,295.62
2,127.37
5,374.11
50.00
281.85
271.03
__
BRANCH
751.45
268.40
616.70
—
10.00
—__
MONTH TOTAL
3,047.07
2,395.77
5,990.81
50.00
291.85
271.03
MM.
FISCAL TOTAL
23,133.51
17,551.44
46,357.05
491.25
2,910.65
1,290.86
414.50
•
LAST YEAR
23,281.45
14,359.90
35,888.37
90.01
4,266.75
1,843.32
52.25
TOTAL 10,399.98 1,646.55 12,179.48 92,149.26 79,782.05