HomeMy WebLinkAbout1989-02-15; Library Board of Trustees; MinutesMINUTES
Meeting of: LIBRARY BOARD OF TRUSlEES
lime of Meeting: 3:OO p.m.
Date of Meeting: February 15, 1989
Place of Meeting: Council Conference Room
CALL TO ORDER:
President Cooper called the Meeting to order dt 3:OO p.m.
ROLL CALL:
Present - President Cooper, Library Board Trustees
Martin, Wood and Trigas. Trustee Grosse
arrlved at 3:12 p.m.
Absent - None.
Also Present Were:
Clifford Lange, Library Director
Geoff Armour, Assistant Library Director
Anna Knox, President, Friends of the Library Carolyn Ayars
APPROVAL OF MINUTES:
The Minutes of the Meeting held January 18, 1989, were
approved as presented.
CWMITTEE REPORTS:
a. hilding and Grounds
-Trustee Trigas reported the Agenda Bill authorizing staff to seek a building consultant was approved by the
City Council last night.
agreement is being reviewed by the City Attorney.
Director Lange added that the entire shopping center
project will be on the Council Agenda March 14 for
approval. He asked the Trustees to attend that Council
Meeting, if possible.
b. Budget
Trustee Martin explained the changes in the Budget.
c. Personnel
Trustee Wood stated he had no report this month.
A draft of the acquisition
Geoff Armour reported the topic for the month had been
whales, with all programs relating to whales.
OLD BUSINESS:
a. Revised Library Site and 0uilding Consultant Agenda
Bill for City Councll, February 14, 1989.
Director Lange reported this Agenda Bill was passed by
Council last night by a unanimous vote. There is a
meeting scheduled next Tuesday with John Cahill and
Frank Mannen to get out the RFP for the building
consultant.
Director Lange further reported the consultant nil1 be
asked to do both buildings. He will propose that
additional funds be added to the CIP for remodeling the
ekisting Library when the new building is occupied.
! TRUSTEES
Cooper
Mart in
Trigas
Wood
MINUTES
February 15, 1989 LIBRARY BOARD OF TRUSrEES Page 2
OLD BUSINESS: (Continued)
b. Serra Cooperative Library System Advisory Board
Alternate Representative Recommendation to the Mayor
and City Council.
Director Lange reported that Barbara Otwell had agreed
to serve as the Alternate Member on the Serra
Cooperative Library System Advisory Board. This will be
on the City Council Agenda next week.
c. Agenda Bill to City Council, February 14, 1989, to
Establish a Ceorgina Cole Memorial Book Fund.
Director Lange stated the Agenda Bill was passed by
Council last night by a unanimous vote. He has asked
for a press release publicizing this book fund and the
Friends of the Library have been asked to promote this
fund and place an article in their newsletter.
NEW BUSINESS:
a. Second Quarter Report on Library Activity, October -
December, 1988.
Director Lange stated the report was distributed today;
the Board reviewed the report and had no comments.
b. Report on the CALTAC Sixth Annual Workshop in
Library Leadership, Cerritos Public Library,
February 4, 1989. (Milt Cooper and Bob Wood)
President Cooper, Ceoff Armour and Trustee Wood
attended this meeting, and Trustee Wood distributed
brochures showing the library where the meeting was
held; also brochures on all the services offered by that
library. things already being done in this library. He commented that the topics discussed were
c. Proposal to Rename the Existing Main Library
Building The Georqina Cole Library.
Director Lange said this item was on the Agenda because
the Agenda Bill will go to Council next week. Council
Member Mamaux will propose that the new library be named
the Carlsbad City Llbrary and the second proposal wlll
be to rename the existing Library building for Ceorgina
Cole.
a good time to do this is at the time of the re-opening
after remodellng. included in next month's packet.
He stated he supports this proposal and felt that
A copy of the Agenda Bill will be
LIBRARY DIRECTOR'S REPORT:
Director Lange stated the survey results are to be
returned to SANDAC for the final production, but he
wants to make certain there are no errors in the report.
Director Lange reported on a program held at the
Cultural Arts Center showinq the Futtsu City video tape, which tells the story of the City Officials' visit to
Japan. The tape has been aired on Channel 30 several
times and Director Lanage has a copy available.
consensus, the Board requested this tape be shown at the
next Board Meeting.
By
TRUSTEES '
MINUTES
February 15, 1989 LIBAARY BOARD OF TRUSTEES Page 3
NEW BUSINESS: (Continued)
Carlsbad has a new Maintenance Director -- Chuck Walden,
who has met with all the Department Heads to talk about
maintenance needs. The lighting in the Library was
discussed, and there are many tubes out most of the time and they are: difficult to replace. A re-lamplng program
is being investigated and this would provide for re-
lamping once a year.
Director Lange reported the cooling tower has been
installed and is functioning well.
The data base upgrade is being worked on at this time.
It is planned that the on-line catalog will be available
to the public by the end of thls year. The consensus of
staff is to close the card catalog once the on-line is operational, and leave it there for a year.
Geoff Armour called attention to the monthly statistics
and stated there is a new category showing New Registrations. The over-all circulation is up 7 percent
and thls is an all-time highest circulation in the
history of the Library.
Mr. Armour called attention to an error In the Revenue
Status Report, Fiscal Total column, second figure should
total $93,919.72.
-be $18,534.60 instead of $15,055.67. This makes the
FRIENDS OF THE LIBRARY:
Anna Knox, President of Friends of the Library, reported
an idea had been discussed at their last meeting of
sponsoring a mini-book fair at the Branch Library. This
would be done in October, with a Harvest theme.
Mrs. Knox further reported the Friends would be
purchasing the Memorial Plaque in honor of Georgina Cole
for the Library.
WBL IC COHMENT :
There was no one present desiring to address the Board.
LIBRARY BOARD WORKSHOP:
Library Trustee Martin discussed Chapters 9 and 10 of
the Trustee Tool Klt for Library Leadership.
ADJOURN.(ENT:
By proper motion, the Meeting of February 15, 1989, was
adjourned at 4:07 p.m.
Respectfully submitted. ’ i!dbw- arriett Babbitt
Minutes Clerk
\\\\\
TRUSTEES
CARLSBAD CITY LIBRARY
February 7, 1989
TO: LIBRARY BOARD OF TRUSTEES
FROM: Library Director
LIBRARY SYSTEM ALTERNATE
Based on the Library Board's discussion at the January board meeting, I have been able to obtain a commitment to serve as an alternate on the Serra Advisory Board from Barbara Otwell. February 16, 1989 meeting but can serve beyond that point.
I am preparing an agenda bill for council approval with Barbara's name recommended to the Mayor by the Library
Board. The agenda bill should be on the February 21,
1989 city council agenda.
She may not be able to attend the
CL D E. LANGE
Library Director
CLIFFORD E. LANGE
LibRORg) Dinecton
1950 ELM AVENUE
CARLSBAD. CALIFORNIA 99008-1991
(619) 434-9870
February 7, 1989
TO: MAYOR CLAUDE A. LEWIS
FROM: Library Board of Trustees
SERRA SYSTEM ADVISORY BOARD
In response to your memo of January 16, 1989
regarding the recommendation for an appoint- ment of an alternate member to the Serra
System Advisory Board, the Library Board recommends the appointment of Barbara Otwell.
An agenda bill has been prepared to make this appointment.
MILT COOPER, P~ESIDENT
LIBRARY BOARD OF TRUSTEES
I250 ELM AVENUE CWLSBAD. CALIFORNIA 92008 (7141 729-7933
* ,-
<, .I
CARLSBAD CITY LIBRARY FEBRUARY 1989
QUARTERLY REPORT FOR OCTOBER-DECEMBER 1988
Over 130 patron suggestion forms returned over the past year were collected and analyzed. The issues raised have been categorized and staff responses have been written up and publicly posted in the library for all users to share.
Children's division staff produced a video tape which introduces programs and services available at the library. The tape is available both at the library and
in each of the elementary schools and will be used to
supplement classroom visits by staff.
Replacement of the library's cooling tower was put out
to bid.
January. Work on this project should be completed in
A comprehensive disaster plan for both branch and main libraries was completed and reviewed by key staff, the library board and the city fire department.
As part of the library's long-range planning process, four surveys (staff, user, non-user and school) were completed and sent to SANDAG for analysis. The staff survey was analyzed first and the results were dis- cussed in a general staff meeting. Among the needs expressed were better staff to staff and supervisor to staff communication and more security for staff belong- ings. Plans are now underway to develop a general staff newsletter as well as to install individual lockers.
Another result of the planning process was the prepara- tion of an implementation schedule for the eight goals and 40 objectives established by the planning commit- tee.
The National Education Corporation, the largest company involved in training business employees, published a new business journal, SYNTHESIS, the first issue of
which profiled Carlsbad adult learner, John Corcoran.
In other literacy news, Cliff Lange spoke at the annual California Library Association Conference, giving a library director's perspective on the literacy effort and the Carlsbad Adult Learning Program.
Several staff members participated in separate inter- view programs on radio station KSVD, answering ques- tions about library services, resources and future plans.
Smoke and heat detectors were installed in the branch and connected to the existing security system.
The children's division, with a grant from the Carlsbad Cable TV Foundation, developed three video programs in a series called "Kids and Authors.11 Each program features an interview with a local children's author and a lively question and answer exchange with a studio audience of selected students.
Reference staff began to analyze, evaluate and plan for the acquisition of a FAX machine and an automated serials control system.
Using displays, posters and bibliographies, audiovisual staff began promoting video tapes in such categories as I'Winter Sports1*, "Great Books on Video", llOperall and Ifcritics Choice Comedy. w
The library sponsored 14 adult programs during the quarter and presented 16 exhibits of arts, crafts and collectibles. There were a total of 109 children's programs this quarter; 80 at the main library and 29 at the branch.
CARLSBAD CITY LIBRARY
STATISTICAL SUMMARY OF ACTIVITIES FOR
OCTOBER-DECEMBER 1988
TOTAL CIRCULATION
PROGRAM ATTENDANCE
FILM AND VIDEO BOOKINGS
REFERENCE QUESTIONS
ILLs SENT BY CARLSBAD
ILLs RECEIVED BY CARLSBAD
ONLINE SEARCHES
HOLDS PLACED
REGISTRATIONS
BRANCH CIRCULATION
BRANCH REFERENCE QUESTIONS
BRANCH VIDEO CIRCULATION
1987
186 , 412
4,759
30,221
23 , 360
274
337
97
2 , 237
3,870
31 , 578
2,388
3 , 270
1988
193 , 970
5,512
31,572
23 , 440
252
444
73
2,047
3 , 183
32 , 953
2,321
3 , 589
% CHANGE
+4
+ 16
+4
--
-8
+ 32
- 25
-8
- 18
+4
-3
+ 10
CARLSBAD CITY LIBRARY
STATISTICS
CIRCULATION STATISTICS
MAIN LIBRARY
January 1989
Jan. Jan.
1988 1989
Print Materials 46,743 51,533
Film and Video Tapes 10,976 11,279
Audio Visual Equipment 66 64
Total MAIN LIBRARY 57,785 62,876
BRANCH LIBRARY
Print Materials Film and Video Tapes 11,609 11,614
1,463 1.558
Total BRANCH LIBRARY 13,072 13,172
TOTAL CIRCULATION 70,857 76,048
.............................
REFERENCE OUESTIONS
MAIN LIBRARY
Adult Children's Online Searches
5,934 6,867
2,250 2,441
31 14
Total MAIN LIBRARY 8,215 9,322
Total BRANCH LIBRARY 742 803
TOTAL QUESTIONS 8,957 10,125
.............................
PEOPLE COUNTER
Main Library Branch Library
1,693 1,792
428 441
TOTAL 2,121 2,233
3 Chanae
+ 10
+3
-3
+9
+6
+1
+7
+ 16
+8 - 55
+ 13
+8
+ 13
+6
+3
+5
.............................
ATTENDANCE AT PROGRAMS
Adult Programs
Children's Programs
TOTAL
64 142 1.408 1,660
1,472 1,802
.............................
INTERLIBRAR Y LOANS
Requests by Carlsbad 136 163
Received by Carlsbad 179 148
Requests of Carlsbad 286 263 Filled by Carlsbad 66 56
Borrowed from other libraries 33 17
Loaned to other libraries 24 31
.............................
Main Library Branch 1,065 1,142
249222
TOTAL 1,314 1,364
+122
LJ&
+ 22
+ 20 - 17
-8 - 15
- 48 + 29
+7 A
+4
0,
03 m
t-4