HomeMy WebLinkAbout1989-07-19; Library Board of Trustees; MinutesMINUTES
Meeting of: LIBRARY BOARD OF TRUSTEES Time of Meeting: 3:OO p.m.
Date of Meeting: July 19, 1989
Place of Meeting: La Costa Branch Library
CALL TO ORDER:
President Cooper called the Meeting to order at
3:07 p.m.
ROLL CALL:
Present - President Cooper, Library Board
Trustees Martin, Grosse and Curtin.
Absent - Library Board Trustee Trigas.
Also Present Were:
Clifford Lange, Library Director
Geoff Armour, Assistant Library Director
David Smith, Library Building Consultant
John Cahill, Municipal Projects
Ken Quon, Municipal Projects
Connie Beardsley, Manager, Arts Office Dan Hammer, Friends of the Library Carolyn Ayars, League of Women Voters Virginia Watterson, Genealogical Society
APPROVAL OF MINUTES:
The Minutes of the Meeting held May 17, 1989
were approved as presented.
COMMITTEE REPORTS:
a. Buildinu and Grounds
There was no report.
b. Buduet
Trustee Martin reported the budget was approved by Council almost exactly as presented.
c. Personnel
Cliff Lange reported that he has presented a
requisition to Personnel to hire the Librarian
11. Oral Board interviews will be held for the
Media Services Manager position. There are
three qualified applicants, including Bill
Y TRUSTEES
Cooper Martin Srosse
Curtin
MINUTES
July 19, 1989 LIBRARY BOARD OF TRUSTEES Page 2
Richmond, who has held the position in an acting capacity for the last six months.
d. Youth
Trustee Grosse showed flyers and buttons
centering on the Summer Reading Club Monster
theme for this year. She said the program is going very well and they are all having a lot of fun with it.
OLD BUSINESS:
a. 1989-90 Librarv B uduet .
Budget has been approved by Council.
b. ExDanded Branch Hours for 1989-90.
Director Lange reported that Council approved an
additional 20 hours for the branch library.
$43,000 has been added to the branch budget to cover these hours, which will be covered with part-time staff, starting September 5, 1989.
At this time, Director Lange introduced Dr. Tom
Curtin, who was appointed to the Library Board
by the Council last night.
c. City Council ADDroval of Purchase Aareement
for Librarv Site.
Director Lange said the City will not purchase
the property until grading and improvements are
completed. The grading should start August 1
and be completed by October 15. The purchase of the property will probably not occur until
January of 1990.
d. Friends of the Librarv Plaaue Memorializinq
Georaina Cole.
Director Lange displayed a brass plaque which
was purchased by the Friends of the Library.
will be mounted on the corner of the atrium in
the main library. Mr. Lange commented on the
It
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Y TRUSTEES
MINUTES
July 19, 1989 LIBRARY BOARD OF TRUSTEES Page 3
TRUSTEES
generosity of the Friends in purchasing this
plaque.
e. Resolution Thankinu Bob Wood for Service on
President Cooper displayed the Resolution and
said it would be mailed to Bob.
the Librarv Board.
f. Review of Pr oDosal for Inform ation K iosk tQ be Constructed Outside the Librarv E ntrance .
Arts Manager, Connie Beardsley, referred to the
proposal and several sketches of possible ideas
fo'r the kiosk. She said the Arts Commission is
interested in having a kiosk at several
locations in the City. They are discussing
issues of security to cut down on graffiti and control of information. The Arts Associates
have offered to pay for the first kiosk, which will be located at the entrance to the main
library. Art in Public Places will pay for the
design and the Arts Associates will raise funds
to complete the kiosk. Ms. Beardsley requested a representative of the Library Board to join the committee to work with the artist to come up
with a design. President Cooper asked Director
Grosse if she would serve on this committee and
she accepted.
Ms. Beardsley also requested that the Library Board nominate a member to serve on a panel to select an artist for the new library. It was
agreed that this would be put on the agenda for
the next Library Board meeting.
g. Librarv Storaue UDd ate.
Director Lange said the lease for library
storage space will be on the next Council
Meeting agenda.
over 2,'OOO square feet and is air-conditioned
and climate-controlled. The space will be
leased for three years, effective September 1.
The space consists of a little
Cooper Martin Grosse Curtin
MINUTES
July 19, 1989 LIBRARY BOARD OF TRUSTEES Page 4
NEW BUSINESS :
a. Discussion with David R. Smith. Library Buildina Consultant:
Director Lange introduced Mr. Smith and also John Cahill and Ken Quon, who are the key people
in Capital Projects who will be working on the new library building. Mr. Smith described his background and explained what his role will be in planning the new library.
found a high level of community participation in
Carlsbad and a high level of professionalism in the City and the library, and is looking forward to working on this project.
He said he has
Mr. Smith said he will make six visits over the
next six months, through the end of the year.
During his second visit he will talk about
architect selection, which is very important.
The one selected should have good experience in
this area and willing to deal with us honestly.
b. ProDosed Library Construction Standards to be used under ProDosition 85.
Cliff Lange and Ken Quon went to Downey on
Monday of this week to attend a session held by the State Library to review their proposed standards. These standards are the ones that will be followed for those cities awarded money under Proposition 85. review requirements. There is a provision for local review rather than having to send
everything to Sacramento and wait for the State
Librarian's approval. A public hearing and
review will be held in Sacramento on August 7. The document will be submitted to the State agency which overseas construction standards. It will be approved by that agency in October; the regulations will be published in January
1990, and they are effective 180 days after
that. That means the standards are not
enforceable until July 1, 1990. It might be too
late at that point to apply for an award for the
new library, but we could possibly apply for a
The biggest issue was the
k TRUSTEES
July 19, 1989 LIBRARY BOARD OF TRUSTEES Page 5
grant for remodeling the existing library. Timing is the issue.
Each of the Board members received a letter
asking for suggestions regarding a proposed
Founders' Day -- who should be honored, etc.
Director Lange said he wished to encourage the
Board to make suggestions and send them either
to him or to the City Manager's office.
d. Election of offic ers.
Trustee Martin nominated President Cooper to
another term as President. Trustee Martin
nominated Trustee Grosse for Vice President.
LIBRARY DIRECTOR'S REPORT:
Director Lange deferred to Assistant Library
Director Armour to describe the recent acts of
vandalism in the library. Assistant Director
Armour described the incidents of a broken
window inside the library and damage to the bike rack outside the entrance to the library. He
said we are getting more and more transients,
homeless, and mentally ill people in the library
and there is nothing we can do about it as long as they are using the library and not causing
any trouble. The act of breaking the window could have hurt somebody and the library'has received requests from patrons and staff to hire
a security guard.
Director Lange announced that we will be getting
a 7-passenger van in a couple of weeks.
FRIENDS OF THE LIB- Y:
Director Lange introduced the new President, Dan
Hammer. Mr. Hammer reported the book sale in
May was very successful. The Annual Meeting was held in June, when election of officers was held
and there will be a meeting next Thursday
evening to plan a Fall Book Sale in the Branch.
TRUSTEES
MINUTES
JuAy 19, 1989 LIBRARY BOARD OF TRUSTEES Page 6
GENEALOGY:
Virginia Watterson reported that the plant sale raised $732.50 which was used to buy books for
the library. The Genealogical Section now has
22,000 volumes and the Society has over 400
members. Ms. Watterson said they will have a
very good speaker at their meeting in August and
expect a good turnout.
SERRA ADVISORY BOARD:
Milt Cooper reported that the Administrative
Council meeting has been pushed back to August 24. Director Martin asked about the Serra System Plan of Service.
explained that the Serra System is one of
several cooperative library systems in the
State. It provides interlibrary loans, with
daily pick up and delivery, and there is also a
research center at the San Diego Public Library
which is available to us. The system also has several committees made up of staff from each library in the system; for example, there is a Public Relations Committee and an A/V Committee
which Director Lange chairs. We pay a
membership fee to belong to the Serra System.
It is now costing about $5,000 or $6,000 a year and it is well worth it for the service we receive.
Director Lange
PUBLIC COMMENT:
There were no requests to address the Board.
ADJOURNMENT:
By proper motion, the Meeting of July 19, 1989,
was adjourned at 4:25 p.m.
Respectfully submitted,
A TL& @-Lad Pamela A. Batho
Library Secretary
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TRUSTEES \I
1986-87
Hl#;ET
1-
IIQ- - $ 1,123,565
498,115
87,286
$ 1,708,966
26
001-40-10 thru
XCl? # 001-40-70
$ 1,202,311 $ 1,379,023
27 II 28
$ 1,521,180
514 , 633
30 II
T% carlsbad city Library's overall wrk program is to pmvide educational, infomatimal, and recreatianal services for all mty residents; to pmvide both print and non-print materials that respolsd to the interests of a diverse poplation; to prwvide -dent a- and adequate space for users and msmrces; and to develop a brwd a- of the library and its services.
library amtributes to the enrichment of the c~~~llll 'ty by support- lifelow
learning and the plrsuit of howl-.
?he
The library has experiexed an bcrease in their budget of 3.7% over 1988-89. RLis relatively small in=rease is possible due to the use of the Public Library mnd and California Library Sewices Act grant furd balances to plrcfiase books in
1989-90. Ho~wer, the library is absorbing the full cost of the Adult Learning
program, $48 , 000 , which was previously fended through a State grant. I
~
I
I
I
I
L
85
Eersarwl 11 $ 255,453 11 $ 229,104
GZardTatdL $ 457,567
Rsitiaxs 7
152,549 11 173,270
$ 419,269
7
1988-89
alRRmr
$ 297,776
206,693
4
$ 504,469
7
1989-90 -
$ 278,932
183 , 233
9,400
$ 471,565
6
prCnri.de mmgenmt anlleaderdu 'p for the library and its nine programs; plan for the gruwth of collections, facilities, systems ad finances; and coordinate relationships with lccal and stab gclvenmrent, the Library Board, Fritz& of the Library, the cammiw and other library oqanizations.
€9xwaratial m Fund- : Prepare the departmental hdget; receive and process all invoices, plrcfiase requisitians anl requests for payment; monitor
expen3itures in all accaunts; and maintain fixal rem-.
cs: Prepm detailed statistics cn library use and prpartsa?xlstatl&l activities, wrie reports for state and local distribution, and Me pts for
special progranrs SUFported by the state.
stratmic Plarolinq : Develop larrg-range plans for new and eqan3ed library
SeTVices, msarces and facilities to meet projected needs.
Procnans an3 public Ellelaticms: Arrange for adult pmgrans and exhibits of interest to the general cummity andhandle all news releases to themedia. Prcduce flyers, newsletters and other graphics ad printed materials.
-: facilities and resaurces, and develap policies and procedures gaVernirrg all library operations.
EKterndl lati ti^: Wide a channel of cummication and maintain close contact and coordination with City mamgement, other City deparhnerrts, the
Library Board, the Friends of the Library and other libraries.
..
supemise eleven cgerationdl divisions, manage the use of
The Librarian 111 of the Literacy program has been transferred out and will be
fuded within the Adult ' program.
86
Aax # 001-40-21
1986-87
$ 154,572
~
$ 180,222
2
1987-88
KllxEr
$ 147,390
76,700
4
$ 224,090
1
1988-89 amRE??r
80 , 012
4
$ 239,559
2
198-0 Hmm!
$ 181,376
3 , 800
4
$ 185,176
2
The Circulation Division handles the check in and check art of library materials,
boz-nmers.
-Acmvmns:
both print aril wrrre non-print; pa~reo0rdS;andreg~allnew
Gerreralchcul atim: checkautand~inallpr~andsomencar-prirrt
preparation for shelving; open, close, and dntain the book drop.
rnatezzals (aver 700,000 items handled 1987-88) ; Sort materidls
m-i : process delirqmdes and accumts for fines ard fees
collected; handle registrations and re-xegistrations for all lib- users (aver
10,000 ~.lew library cards prooessed in 1987-88).
mintah a hold shelf for distributian of items resenred; and receive, sort, and ruxte deliveries of materials to and fraa other libraries.
SI=--:
?hedecreaseinmain;tenance and operation Oosts in 1989-90 is possible due to the
use of fund balances in the Public Library Fbd and mifornia Library services
Act. ?hefundswillbeusedtoplrchasebooks.
arrd Deliveries: Handle reseme nuti- for materials placed on hold;
87
109,601 I
# 00140-22
1988-89 1989-90
$ 240,820
115 , 175
7,820
132,170
4
- 7 363,815 11 $ 386,676 11
5 ll II
The Reference Division assists the pblic with informatian reeds; provides instslrction in the use of resmres; and performs specialized research services for local business, gov- and the pblic.
GenerdlRefeErKeservi -: Ftespmitoin-p== and telegalone reference
questions (61,000 in 1987-88) : place holds on books (7,000) : library instruction ard tours; select new materials; booMalks and book reviewing.
Inter- Loan: plmtcmpies of materials desired. 1,983 itenrs were loaned to other libxaries and
1,763 iterrrS were borrowed fran other libraries in 1987-88.
send and receive mquests for books, microfilm and
periodicals: subscriptions. fiscal year at the Fericdicals Desk.
Order, store, and retrieve 509 magazine and 49 newspaper
?here were also over 39,000 requests for pericdids during the
Genealowam3LaalHiStary : Assist in us- a oollection of 18,593 volumes as
well as the selection of new materials. historic phutogmphs on Carlsbad and other archival materials of local significance.
The collection inclu3es over 2,000
Online Sexvices general public as well as instruct ion in the use of selfsenrice CCBnputer data
bases.
Provide ready reference and in-depth data base searches for the
None
88
1986-87 -
$ 92,342
$ 124,387
2 2 II 2
Ihe children's program pmides a broad range of services and resaur#s for preschoalthrargh8thgrade~drenandtheirparerrtS. prosr ram also
specialized programs for varims age levels and interests. In addition, the program prwides advisory services and recQIlynerded book lists.
provides hstrucb *on in the use of library materials and develcps and hplements
GeneralRJ=f-seKvi aes: ~ndtoin-personandtel~~~
(25,000 in 1987-88) ; plaoe holds on books and audicnrifllal mteriak; give library insmEtl 'm and class tclurs (52 in 1987-88).
pm4ram Activities: Regular progranrs include Preschool storyhrxlr, storytime, mtive Storytelling Club, Spanish storytraur and aftier school mies. About 300
progranrs for 16,000 children and their parents were given in 1986-87.
Wial servioes:
over 800 cfiildren who read and report on over 20,000 boaks. services include pet shows, Hall-, Easter and Qrisbnas events, a spell- bee, short story miting, and arts and crafts irrstruct ion. pranotional video was produced to inform children and teachers about our varied
callection, services and programs. a services of prograrrrs featuring local yaxth authors in interviews with school
children, in order to stimulate children in writ- and reading.
~unnner -ding Club is the major event, me which involves
Other special
'Ihisyeara
Working with Carlsbad cablevision to pruvide
None
89
Rte Tkchnical Sewices Division orders books, audio cassettes and *ct disks; receives, catalogs and pre2#res items for cirailation or reference use; maintains
autcanated cirailation system. the libmy's online database and card catalogs; and manages the library's
&xxuisiti-: order and receive materials for the library. mer U,OOO items
ordered h 1987-88.
irq: Asrproximately 18,000 items (pm=.hases and gifts) am cataloged and prepared for circulation or reference use per year. Materials processed include
books, audio cassettes, video cassettes 2ud CQnpact disks. Damaged materials are repaired.
mtabase- : Add information on new itens to the online database an3
delete information for lost or discarded materials. Maintain card catalogs for public use.
circulatim svstan : Operate the library's INLM 3000 circulation system,
including cperaticm of the mainframe I -Y ba-Jfw, P- 'on of statisticdl
reportsandequipnent-*
A Librarian I1 psition is new to this program for 1989-90.
begin to caw- library materials whicfi are being accmulated for the south Girlsbad Library.
?his position will
90
Pma?AM:Lm?ARY-AllDX~~~ XCl' # 0014050
Rm5axEl
-im outlay
GraldTotdl $ 118,756 $ 115,083 $ 129,497 $ 143,621
mitiar; 2 2 2 2
iRx7Km:
The Au3kwisual Services (AV) Division provides the pblic with AV information,
referrals an3 the loan of AV materials and eq?lipnent.
fiv mlic se~Aazs: check-in and check-cut of video ossettes and films
(U1,OOO in 1987-88) , AV @pent (1, 000 in 1987-88) , and the ~01lem of fees and fh (aver $60,000 h 1987-88).
Jrlkrlibrarv man :
352 i.tpnrS libraries in 1987-88.
send and receive requests for 16m films and video cassettes. loaned to other libraries and 339 items 'k~ere bo- fmm other
&V CblleCtiQl Ilevelarment : select, plrcfiase and &ve new AV materials;
prepare video tapes for cirailatian; maintain video tap, canpact disk, reaxd ard cassette colleckions, wfiich total wer 10,000 items.
AV I?&- and Informtim: Collect reference raterials to assist with AV related inquiries; develcp a local AV information database; and prepare selectd lists, catalogs and proanotional materials.
part time salaries have been increased in order to maintain the existing level of service at the public service counter.
91
Media semi- pmides professional photographl 'c, video and audio services for all CiQ aeparhnents. video/mtim pichue production and @mtagraghic displays. services include znulti-image, sync-slide shows,
saGR?MAcmmKEk
public Infunmtim: mide still phutos and video/mtian picture footage to
local and regional TV stations, ll~l~spapers and mgazines; Me general referrals for in-peEm and telw guestians xeganhg equigawntandstqplies.
History: Pruvide aao, video and 'c serviaes for the preservatian and documentation of historical events; capy historical doarments and photos; ard leEx3oTd oral history interviews with longtime residents of
CarlSbad.
Civic organizations by pmviding visual information programs on variuus City activities
and wents.
Work closely with local and regional civic and service
Fhoto -: slides, prints and negatives (abaut 48,000 items aurently on file). Maintain and develop a cross-indexed #mto retrieval file for
92
-86-87 -
$ 4
4
4
$ 4
4
1987-88
HM;ET
$ 4
4
4
$ 4
-0-
1988-89 1989-90
aJRRlwr
1 II 2
The Adult Learnhq program is the library's adult literacy senrice. It prwides individual tutor- for Erqlish- ' adults who need to imprwe their basic rea-, writirq and math skills in order to function effectively in daily life, achieve personal goals and take advantage of society's cpportunities.
ctrrmrrritv ~kkueness: dty awareness and involvement in literacy efforts thraqh pblic speaking; use print and electrolll 'cImdia; IIehJmrkwith other literacy prwiders, educational institutions and social senrice agencies;
and COQperate with senrice clubs, blsinesses and gov- leaders.
Tbtarhq: provide free ane-to-cKle tutorby for 80 to 100 adults who need to imprwe their basic reading, writing and math skills. Develop an individual
study plan for the leaxner usbq a variety of methods and mterials, i.nc1ud.i~~~ mplter-assisted jJ-&rwt ion. screen, train, and SUFport volunteer tutors.
Prrtential tutors are interViewed for staff and take a 14-haur tutor td.nb~ workshop before being matched with a learner.
cuunseling on materials, methods and social service needs of learners are also provided.
Inservl 'ce training ad individual
Library Adult Learners ~llectiar: Weep and maintain a library collection of
aver 1,000 volumes of texts, fiction and non-fiction, appropriate for adult interests and written at lower reading levels. Adult learners are intrdu &to
the library through the collection arm3 are enabled to use the library for lifelong learning.
Wcmmls:
include Bqlish-forspeakers-ofer-languages, tutoring for adults livirg in uther geographic areas, tutoring for children, jab training, high schml diploana prograxs, disabled student services, and social and health Service needs.
mide referrals to other eztucational and social service prcgrams in program.Theseneeds San Diego County for needs not served by the Adult
In 1989-90, this program will no longer be funded with grant monies.
1988-89 the cost of the Librarian I11 was absorbed by the General Rud.
1989-90, a secretary and the maintenance and aperation costs will also be
absorbed by the General Fund. support fmm grant funds.
During
'his will complete the phase out of financial
In
93
posititrrs
1986-87
Hl#;ET
$ 102,344
$ 133,094
2
1987-88 m
$ 102,324
22 , 308
1,021
$ 125,653
2
1988-89
CclRRENT
$ 115,092
1,020
4
$ 116,112
2
1989-90 -
-
$ 113,771
4
4 - ~~
$ 113,771
2
aE Branch Library prcrvides library servioes for satth Carlsbad. atese sewices blude print and non-print materials, reference semices, special prograrrrs for chilttren and adults and the prepration of exhibits and displays.
PlazAM-:
J?EfeEmce: Assist patmls in using the libmy, - refesence questions
(9,716 in 1987-88) , reserve specific titles, and request materials frm other libraries.
cinulatim:
(138,000 total circulatim in 1986-87), handle patrun registxation; collect fees
and fines, and track overdue items.
Circulate print and non-print maw to children and adults
oollection Devel -2 hmluab the branch cnlldon, select and order print
and non-print materials and maintain the card catalog.
: plan, scheltule and Welop programs for adults and children.
-: Hire, train, supervise and schedule staff; prepare mnthly statistics and reports; and manage the averall maintenam=e of the collections
and the facility.
Nom. tawardmairrtenanae and aperation costs. California Library Services Act furds of $129,400 wntlnue ' tobeused
94
CITY OF CARLSBAD
BY DEPARTMENT AND CLASSIFICATION
PERSONNEL ALLOCATIONS FOR 1988-89 AND 1989-90
1988-89 1989-90 REOUEST
NUMBER BUDGET OVER
ALLOCATED REOUEST (UNDER)
1988-89
ALLOCATED
LIBRARY DIRECTOR 1 1
1
ASSISTANT LIBRARY DIRECTOR 1 1
LIBRARIAN 111 - LITERACY 1 1
LIBRARIAN 111 5 5
LIBRARIAN I1 1 2
LIBRARIAN I 3 3
MEDIA SERVICES MANAGER 1 1
LIBRARY ASSISTANT 111 2 2
LIBRARY ASSISTANT I1 6 6
LIBRARY ASSISTANT I 3 3
CLERK TYPIST II 3 3
SECRETARY I1 1 1
GRAPHIC ARTIST 1 1
TOTAL LIBRARY 29 30 1
\
ARTS MANAGER 1 1
MANAGEMENT ANALYST 0 1 1
SECRETARY I 1 1
TOTAL CULTURAL ApTS 2 3 1
a
,
July 6, 1989
TO: LIBRARY BOARD OF TRUSTEES
FROM: Library Director
EXPANDED BRANCH HOURS
As part of the budget appro ral process, the Cit! Council authorized an expansion of hours at the Library. schedule
Branch
Council approved adding 20 hours to the , to make the branch hours the same as the main library.
It is planned to implement the new hours as of September 5, 1989.
CL FORD
ISSUE STATEMENT
SUBJECT: Expanded Branch Library Hours
BACKGROUND:
The City has considered expanding the operating hours of the branch Library. Public demand for more accessibility has stimulated this discussion. The Library Director has identified two alternatives which would result in increased operating hours for the branch.
1. Add 12 Hours to the existinq 44 Hour Schedule
This alternative will provide for an additional 2 1/2 hours of operation on Monday and Wednesday evenings, while Tuesday and Thursday will have two additional morning hours. Friday hours will stay the same. Saturday finds the branch opening one hour later in the morning, however, will be open four hours longer in the afternoon. The cost of adding 12 hours is approximately $36,000.
2. Add 20 Hours to the Existinq 44 Hour Schedule
This alternative will result in the branch Library hours matching those of
the main Library. Monday and Wednesday evening hours will be expanded by three hours each, while Tuesday and Thursday hours increase by three in the morning, and one-half hour in the evening. Friday hours will increase by one hour in the morning and Saturday will have four additional hours in the afternoon. The cost of adding 20 hours is approximately $43,000.
Existinq Schedule (44 total hours per week)
Monday and Wednesday
Tuesday and Thursday
Friday
Saturday
1O:OO A.M. - 6:OO P.M. 12:OO P.M. - 8~30 P.M. 1O:OO A.M. - 5:OO P.M. 9:OO A.M. - 1:OO P.M.
ProDosed Schedule No. 1 (56 total hours per week)
Monday - Thursday Friday S at u rd ay
1O:OO A.M. - 8~30 P.M. 1O:OO A.M. - 5:OO P.M. 1O:OO A.M. - 5:OO P.M.
ProDosed Schedule No. 2 (64 total hours per week)
Monday - Thursday Friday and Saturday 9:OO A.M. - 9:OO P.M. 9:OO A.M. - 5:OO P.M.
The Library Director recommends the second alternative of adding 20 hours per week to branch Library operations should Council wish to augment hours. This alternative will keep confusion on behalf of patrons to a minimum as
the branch hours will be identical to those of the main Library.
i
Robert Wood has served the City of Carlsbad as a member of the Carlsbad City Library Board of Trustees since 1988 with dedication and distinction; and this service has been marked by exemplary and energetic leadership in the vital accomplishments of this Board.
NOW, THEREFORE, BE IT -RESOLVED that this Board,
speaking on behalf of all our people, publicly goes on record as commending Robert Wood for his outstanding efforts and voicing our appreciation for his leadership in all areas of community improvement.
We appreciate Bob’s dedicated service, and extend to him and his wife our best wishes for many years of happiness in the future.
July 19, 1989
%ttL
MINUTES
Kiosk Selection Committee
June 28, 1989 3:OO p.m.
Present: Stanley Jersey, Sue Ladouceur, Hap L'Heureux Marjorie Howard-Jones
Staff: Mary Rice
The Committee reviewed the project selection process to date. Since the last meeting on May
2, 1989, the Arts Office has received two additional proposals.
The Committee reviewed the new proposals and unanimously selected Nancy Robertson to design the kiosk. It was felt that her proposal provided several options, was functional, and could include community volunteers in construction. Suggestions for working with the designer included:
- Use of a "generic" type base and more artistic top section which could be varied from location to location. First kiosk might tie-in with Twin Inns theme. Further kiosks could interact with distinctive sectors of the City. Tile could be used to embellish and create distinctive features.
Concern about "walk-in" design for safety reasons.
ArtisVdesigner may be involved in site selection.
- - - - -
Comments on applicants not selected included:
- Video Kiosk, John Brennan is too vulnerable and expensive.
- Grondona proposal is too "showy" or avant garde for Carlsbad.
Nicholson - plaza design interesting, but proposal does not suggest interaction with -
Carlsbad.
The Committee was concerned about locations and size of kiosks. The decision needs to be
made as to whether the selected artist will continue with further Kiosk designs. It was
suggested that civic groups such as Rotary Club be contacted for additional support and
sponsorship.
The construction cost was projected at $2,500 - $3,500. Volunteers will be sought to assist in
construction, if possible.
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DAVID REXFORD SMITH
Consulting Librarian
/
PROFESSIONAL EXPERIENCE
Consultina Librarian Served as a private consultant to the boards and staff of over 100 libraries in the evaluation of and planning for public library 1968 - Present services, buildings, and operations. - Full time since 1986
Associate Director
1975-January 1986
Coordinator af Public Services
Hennepin County Library, Minnetonka. Minnesota
Administration of the public library service program to 604,000 suburban residents living in 45 communities outside of Minneapolis. Principal responsibilities included the direction of public services staff (300 F.T.E., 85 professional) and 26 libraries, budgeting, fiscal management, planning/ development of policies, services and buildings.
1985 Library Budget $16,000,000 Circulation 6,700,000
Reference Questions Answered 880,000 Registered Borrowers 300,000
1970- 1975
Director
1967- 1970
Cedar Rapids Public Library. Cedar Rapids. Iowa
Responsible for the operational and financial management of a public library serving a city of 92,000 with a main Carnegie library, branch and bookmobiles. Included planning a new central library and conducting a public referendum.
Director
1963-1967
Hopkins Public Library, Hopkins. Minnesota
Served as the first degreed librarian to a suburban community of 14,000. Organized services, collection, staff, planned and obtained funds for a new library.
Local Coordinator
1965-1966
Directed (part time) the data gathering/ analysis for the Goldhor Study which initiated the Metropolitan Library Service Agency, a federation of the major county (7) and city libraries (2) in the Minneapolis/St. Paul area.
4
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OTHER LIBRARY EXPERIENCE
Research Fellow -
Librarian -
Reference Librarian -
Government Documents Assistant
EDUCATION
University of Minnesota -
University of Iowa -
Iowa State University -
RELATED INFORMATION
President
President
American Library Association
Public Library Association
Minnesota State Library Advisory Board
American Insti- tute of Architects/ American Library Association
Citizens League
United States Marine Corps
University of Minnesota, Anatomy Department, Information Retrieval Project.
Macalaster College, St. Paul, MN
Cedar Rapids Public Library
University of Iowa Library
Library Science, MA
Political Science, MA program
Sociology/English, BS
Library Administration and Management Association. American Library Association, 1982- 1983.
Minnesota Library Association, 1972. Elected Treasurer in 1967, served on Executive Board for five years.
Active life member. Elected to ALA Council and chair of LAMA Building and Equipment Section.
Chairman, Goals, Guidelines, and Standards Committee. Involved in the initial review of the Public Library Planning Process, organized/participated in national training sessions.
Development of state plan for public library service.
Library Building Awards Jury -- 1974, 1980, 1985.
Member of the Program Committee and public issues research committees.
Active duty as a commissioned officer.
5
CALIFORNIA STATE LIBRARY 4-
TflfPHONE (9 1 &i7!+,85
C\TY-'>f, CALIFORNIA c\6iady STATE LIBRARY
f,k? '. '
LIBRARY-COURTS BUILDING P 0 BOX 942837 SACRAMENTO, CA 94237 0001
DATE : June 21, 1989
TO : California Public Library Directors
FROM : SUBSECT: Gary E. Strong, California State Librarian bq Public Library Construction Standards meetings
You have all received the proposed construction standards, and regulations to implement and enforce them, for projects to be built with funds from the California Library Construction and Renovation Bond Act of 1988 (Proposition 85). Those standards, if adopted, would be in Parts 1 and 2 of the State Building Code, Title 24, Code of California Regulations.
Two meetings will be held in response to requests for explanation of the proposed construction regulations beyondthat in the Initial Statements of Reasons. Each meeting will be 10 a.m.- 1 p.m.
Northern California: Wednesday, July 12, at the meeting room of the just-completed Fremont Main Library of the Alameda County Library,
in the southwest corner of the Fremont Civic Center at Paseo Padre Parkway and Stevenson Boulevard. The Library is five minutes' walk from the Fremont BART station. If coming by car, from the 880 Nimitz Freeway take Stevenson Boulevard north; from the 680 Freeway take 238 Mission Boulevard northeast toward Hayward, and then turn left (southwest) at Stevenson Boulevard. A map is enclosed.
Southern California: Monday, July 17, at the Los Angeles County Library Headquarters, 7400 E. Imperial Highway, Downey. Take
Imperial Highway east from the 710 Long Beach Freeway, turn right
on Old River School Road, and left into the Library Headquarters
parking areas. (See Thomas Guide p. 59, square F5, 1989 edition.)
A map is enclosed. Because of local arrangements, please notify Alice Estrada at 213/940-8406 if you will be attending this
meeting.
J
The discussants will be David Price, Assistant State Librarian, and Cy Silver, Facilities Planning Consultant, They will explain how and why they the regulations were developed, what they would do and how they would work. There will be ample time for questions.
Please be aware that the meetings are not intended to be an open discussion of alternatives, pros and cons, etc. Any comments and arguments should be made formally to me by August 7, either in writing or in person, under the procedure outlined in the Notice of Public Hearing included in the material sent you.
I hope that all interested administrators will be able to attend, together with their colleagues from local public works or municipal architects/engineers departments. You should find that many, if not all, of your questions and concerns will be answered.
'i
Meet
Loca
LOS ANGELES COUNTY PUBLIC LlsRARY HWWARTERS
7400 East Imperial Highway
Downey, Callfornia 90242 (213) 940-8462
ng Date: Monday, July 17, 1989 - 1O:OO a.m.
ion: The Library Headquarters building is located approximately 2 miles
east of the Long Beach Freeway (see Thomas Gulde-Los Angelas Editlon,
Page 59, F-5).
Exit the Long Beach Freeway at East Imperial Hlghway. Travel east to Old River School Road. Turn south on Old River School Road and
travel approximately 100 yards to the first drlveway on the feft.
Enter the drlveway and use ihe visitor parking area to the right. Signs will be posted.
Please conflrm your attendance wlth Alice Esirada ai (213) 940-8406.
name, agency, and number attending, Indicate your
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CARLSB AD CI TY LIBRARY
STATISTICS
June 1 989
CIRCULA TION STATIST1 cs June June 1988 1989 % Chanae
Print Materials 47,127 48 , 664 +3
Film and Video Tapes 10,452 10,331 -1
Audio Visual Equipment 78 69 3
Total MAIN LIBRARY 57,657 59 , 064 +2
Print Materials Film and Video Tapes
10,012 10,884 +9
1.4501.484 L2
Total BRANCH LIBRARY 11,462 12 , 368 +8
TOTAL CIRCULATION 69,119 71,432 +3
.............................
Adult 4,957 5,020
Children's 2,224 3,081 Online Searches 1715
Total MAIN LIBRARY 7,198 8,116
Total BRANCH LIBRARY 811724
TOTAL QUESTIONS 8,009 8,840
.............................
PEOPLE C0UNTE;B (Daily Average)
Main Library 1,661 1,578
Branch Library 375318
TOTAL 2,036 1,896
+1 + 39
3
+ 13
3
+ 10
-5 s
-7
.............................
1
June June
1988 1989
ANCE AT PROGRAMS
Adult Programs Children's Programs 97 60
~~
TOTAL 1,599 1,301
.............................
Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad
FILMS
123 176
95 171
305 323
55 99
Borrowed from other libraries 13 24 Loaned to other libraries 35 22
.............................
Main Library Branch
TOTAL
8 Chanae
- 38 s - 19
+ 43 + 80
+6 + 80
+ 85 - 37
915 754 - 18 169185 - +9
1,084 939 - 13
2
9
STATISTICS
mLlsQ
Print Materials 54,676 51,038
Film and Video Tapes 9,116 9,300
Audio Visual Equipment 8563
Total MAIN LIBRARY 63,877 60,401
Print Materials 10,075 12,398
Film and Video Tapes 1.3511.290
Total BRANCH LIBRARY 11 , 426 13 , 688
TOTAL CIRCULATION 75,303 74,089
.............................
7
u!aummu
Adult 5,264 6,016
Children's 2,605 3,017
Online Searches 3022
Total MAIN LIBRARY 7,899 9,055
Total BRANCH LIBRARY 792821
TOTAL QUESTIONS 8,691 9,876
.............................
PEOU COUNTER (Daily Average)
Main Library 1,623 1,761
Branch Library 467408
TOTAL 2,090 2,169
.............................
-7
+2
3
-5
+ 23 5
+ 20
-2
+ 14 + 16
3
+ 15
u
+ 14
+9
=Jk2
+4
1
Adult Programs
Children's Programs
66 80
~~
TOTAL 1,879 2,256
.............................
Requests by Carlsbad
Received by Carlsbad
Requests of Carlsbad
Filled by Carlsbad
FILMS
123 145
110 138
346 324
85 100
Borrowed from other libraries 27 30
Loaned to other libraries 23 38
.............................
Main Library
Branch
911 820 187189
TOTAL 1,098 1,009
% Chanae
+ 21 m
+ 20
+ 18 + 25
-6 + 18
+ 11 + 65
- 10 u
-a
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AC ITEM 12
California Library -ices Act
PLM OF SERVICE
SYSTEM NAME: Serra Cooperative Library System
FISCAL YEAR: 1989190
I certify that the Plan of Service was reviewed by the Serra System Administrative Council on June 15, 1989.
Graham Humphrey
System Chair FY 1988/89
Due Date: June 1, 1989
Attachments
SERRA COOPERATIVE LIBRARY SYSTEM
PLAN OF SERVICE FY 1989/90
DESCRIPTION OF TEE SYSTEM SERVICE AREA
System Name: Serra Cooperative Library System
Population Profile: See pages 14-1 5.
Users and Nonusere: Library systems serve libraries; libraries ^serve r#ople, The mission of Serra is "to help member library jurisdictions provide improved services at reduced costs through systematic, interlibrary cooperation,"
Except in those instances where Serra works directly with an underserved population, system senricea are provided through member lfbraries; therefore, Serra users and non-users are synonymous with the users and non-users of the member libraries. As member libraries' demographic studies and Serra Committees identify non- user populations, Serra makes this information available to the library community, The geographically isolated, non-English speaking, institutionalized, handicapped, functionally illiterate, etc, all could be considered underserved and all are represented in the Serra service area.
If there is a common thread to Serra libraries it is a commitment to service: a determination to use and to share library resources in order to provide equal access to information sources for all Serra residents. All residents of Serra may be users in that libraries and information are av lable to them through the offices residents of Serra may be non-
do not know + bout libraries, cannot commute to of their local ublic library users in that a library, are n midated by libraries or do not have their needs met through their local library, As member libraries and the Administrative Council and the System Advisory Board identify target populations that are not receiving adequate library service, Serra will attempt to alleviate the situation.
%
Information Needs: Libraries in San Diego County are rich in information sources. Not only do the public libraries share materials but Serra also has resource centers at San Diego State University and the University of California-San Diego.
The information needs of our public are as varied as our population. People dn rural areas need access to material and information not to be found at their local public library. Those who do not read English need books in their native language, That
part of the population involved with sophisticated research needs access to the collections of academic and special libraries and the special collections at the public libraries, The majority of these information needs are met at the local public library; however,
1
when the library does not have the resources to answer a question
that inquiry is sent to Serra for response; when the library does not have the resources to provide a particular it-, Serra interlibrary loan is available.
FY 1989/90 will see Serra involved in two projects directly related to the library needs of San Diego and Imperial patrons. Children will again be encouraged to read with the Serra Summer Reading Program. Funded by the Parker Foundation and the Copley Foundation and administered by the Serra Children's Services Committee, we expect to reach over 30,000 of our young population. Also, Serra has applied for a grant through the National Endowment of the Humanities entitled "The Mexican Influence on the History and Culture of Imperial County". If funded, a series of lectures will be made available to the public at libraries In Imperial and San Diego Counties which will present the Mexican perspective on the settlement of the Imperial Valley.
As has been our tradition, Serra's Committees will continue to
highlight areas of needed service and the System Advisory Board will work with the Administrative Council to identify effective mechanisms to serve all of our population. Serra believes that each and every individual in San Diego and Imperial Counties who wants library service should have library semice. Our goal is equal access; each year's plan of service brings us a little bit closer to success.
2
SERRA COOPERATIVE LIBRARY SYSTEM PLAN OF SERVICE FY 1 989/90
asA SYSTEM REFERENCE PROGRAM COMPONENT: GENERAL IMPROVEMENT OF LOCAL REZEREWCE SERVI-
1, Sawice specificatioa(s) adopted: a, Patrons using their local library will receive the highest quality of reference service available through
that jurisdiction.
b, Information on local government, economic conditions, and other areas of high local interest not generally available in printed sources will be made available to local librarie8, ' c. Local libraries will have on-call access to System staff '8 expertise for suggestions on search strategy, collection development, etc. d, Serra will produce a Gift and Exchange List which will be published three times a year, e, If approved by the Administrative Council, Serra staff will work with the selected vendor in producing a union catalog. f , Serra will work with community agencies to make available locally produced videocassettes at library A-V centers.
go Serra will continue to make H.W, Wilson's WILSONDISC in CD-ROM format available at member library sites in order to train and familiarize local staff with this technology, Serra staff will continue to advance the goal of Project CORE by continuing basic reference workshops to the San Diego and Imperial library community.
h,
2. Performance objective(8) adopted: a,' System staff will conduct at least four workshops on some aspect of reference service for local library employees and at least six orientation sessions. System staff will compile and distribute at least twelve issuea of the System's publication "Answers" to provide access to local information and will maintain a ready reference file for on-call questions.
C, Staff will be available five days per week to provide consultation on local libraries' questions. d, Each Serra library will receive a copy of the Serra Gift and Exchange List, e. A union list of member library holdings ,will be made available ,to the public libraries of San Diego and Imperial Counties, f. Locally produced videocassettes will be made available through all A-V outlets, g. Serra will place the CD-ROM WilsonDisc in at least five member libraries for periods of one week or more, h, Serra will provide at least six workshops.
bo
3
3. Reason(8) for choosing 1 and 2 above: a. Local libraries have requested these services.
b. The specifications and objectives provide continuation of existing services which local libraries use as an integral part of local reference service.
c, The setvices provide the most effective use of System
staff's expertise in improving local reference service. d. Requested by the Reference Committee. e. Requested by the Reference and Automation Committees. f. Requested by the A-V Committee. g. Libraries are Interested in learning more about CD-ROM
technology.
h, Requested by libraries in remotely isolated areas of San Diego and Imperial Counties.
4. What would the service described abolppr be without this component? State in the same tern as the performance objectives above, a. Local libraries would not have access to the training sessions given by System staff; no other organization is providing similar sessions for public libraries, b. System reference tools covering local information would not be available; local libraries do not currently have the staff to compile equivalent information,
C. Local libraries would not have on-call access to expertise of System staff. d. Needless duplication of purchases. e. A union catalog will be a powerful ILL and reference tool, f, Valuable information developed by community agencies would not have a wide distribution, g. Librarians would not become familiar with CD-ROM technology. h, Paraprofessionals in urban/suburban libraries would not be adequately trained in reference techniques,
50 One-paragraph deecriptiar of methods to be used in providing this component, and the princlpal resources to b used, Indicate System and member library ~taff involved. Serra staff will work with the A-V Committee to provide a wide selection of local agency produced videocassettes, with the Reference Committee to provide a Gift and Exchange List, and with the Administrative Council to develop a union catalog which will be a benefit to the reference and interlibrary loan operations of member libraries, In addition, Serra staff will put to advantage its "CORE" training by producing basic reference workshops and will continue to introduce member library staff to CD-ROM technology.
What evidence of benefit will be provided and how will it be gathered? Statietics of use and usefulnems will be kept on all the above activities,
60
4
SERRA COOPERATIVE LIBRARY SYSTEM
PLAN OF SERVICE FY 1989/90
QlSA SYSTEM RgpeRwcE PROGRAM, COMPONENT: LWPROVEPIENT OF REFERENCE SgRVIcES To THZ UNDERSERVED (5 Calif, Admin. Code Sec. 20156)
1. What underserved group(sl were identified during the current fiscal year for improvement of reference sentices?
(1) Children; (2) Elderly; (3) Residents of Imperial County
2a. What potential services were identified at the System level for the hprovementof reference service to these underserved
Serra will sponsor a Summer Reading Program that should attract 30,000 young readers. Serra will produce a UNION LIST OF FOREIGN LANGUAGE STRENGTHS that will be of help in locating foreign language materials throughout the Serra System. If funded by the National Endowment of the Humanities, Serra will administer a series of lectures that will explore the Mexican influence on the history and culture of Imperial County. The System wfll also provide a full day workshop on a subject to
be determined by the Ethnic Services Committee.
-0UP8?
Zb, Which of these senices was evaluated as achievable and beneficial for the improvement of reference services to the underserved? All of the above will be accomplished in FY 1989/90.
3, Based on the above, what service specif lation( 8) are adopted for the coming fiscal year? a. 30,000 children will register for the Summer Reading
b. All Serra libraries will receive a copy of the Serra
C. If funded, a series of lectures on the Mexican Influence on the culture and history of Imperial County will be given in libraries In San Dfego and Imperial Counties and Yuma, Arizona.
A full day workshop on a subject to be determined by the Ethnic Services Committee will be attended by at least
50 people.
Program and over 15,OO will complete the program.
UNION LIST OF FOREIGN LANGUAGE STRENGTHS.
do
4. What perfomanco objective(s) are adopted and why did you
a. Past experJrence has sham that 30,000 chifdren register for the Summer Reading Program and that over half of the registrants complete the reading of ten or more books. bo The SERRA UNION LIST OF FOReIGN LANGUAGE STRENGTHS will be placed in each Serra library, enabling library staff to identify foreign language materials available at libraries in San Dlego and Imperial Countier.
ChOOSO ther?
5
C. This will make humanities gKogramming available at the local public library. d. An understanding of ethnic communities is needed in San Diego and Imperial libraries. An extensive workshop opportunity is an excellent way to accomplish that goal.
50 Describe briefly the method8 to be u8d in providing this(e8e) mervice(8) and the principal resources to be used. Indicate aystem and member library staff involved, a. Serra sttiff worke with the Children's Services Committee to develop a theme, produce the artwork and arrange for the printing. Grant money ($8,800) Is raised for the funding of buttons and printed materials, Each library outlet is responsible for its own Summer Reading Program activities. b. Input by member libraries is keyed into a PC for the production of a UNION LIST OF FOREIGN LANGUAGE STRENGTHS.
C. National Endowment of the Humanities grant developed by Serra staff. d. Serra staff will work with the Ethnic Services Committee to develop theme and production of the workshops.
Sa. Amount of System Reference allocation budgeted for this component (5 Calif. Admin. Code Sec, 20156(c))t $10,000*. *Does not include $8,800 received in corporate support of the Summer Reading Program or in-kind contributions of $13,000 to be made available if National Endowment of the Humanities grant is approved.
6, What evidence of benefit will be provided, and how will it be gathered? a. Statistics will be kept. b. Libraries will be questioned about the usefulness of the
c. If funded, Serra will keep statistics and make reports to the National Endowment of the Humanities on this program. d. Questionnaires will be given to the participants.
UNION LIST OF FOREIGN LANGUAGE STRENGTHS.
6
SERRA COOPERATIVE LIBRARY SYSTEM PLAN OF SERVICE FY 1989/90
CLSA SYSTEM REFERENCE PROGRAM COMPONENT: INTERLIBRARY REFERENCE
1. Service specification(s) adopted: a. The highest possible percentage of questions shall be
b. The answers shall be delivered to the user within an
c. Answers shall meet the user's need in terms of amount,
d. Specifications a-b should be carried out at the lowest
answered.
acceptable time period.
format, language, and accuracy of information.
possible cost.
2. Performance objective(a) adopted: a. Answers shall be provided for 90% of all questions referred from member libraries.
b. 70% of answers shall be returned to the originating member library within 10 working days of the question having been transmitted by that library into the System's reference referral structure. c. No objective set.
3. Reason(s) for choosing 1 and 2 above.
(These specifications and objectives were set for all Systems by the CLSA regulations. )
4. What would the service described above be without this component? State in the same terms as the performance objectives above. Without this component, library users would not receive answers other than those which can be supplied by local libraries. For those questions where other sources for answers are available, answers would generally not be available within 10 working days.
5. One paragraph description of the methods to be used in providing this component, and the principal resources to be used. Indicate system and member library staff involved. System will employ both professional librarians and clerical support staff to answer reference questions using resources of local public and academic libraries, non-library sources,and other libraries, agencies and individuals. Serra Research Center will handle the bulk of the responses. Serra reference sites at San Diego State University and the University of California, San Diego will be utilized on an as needed basis. System staff will also forward questions to third-level reference centers when appropriate.
7
6. What evidence of benefit will be provided, and how will it be gathered? User comments and librarian evaluation will be sollcited as part of the System's annual survey of patron satisfaction with
System reference services,
Related Non-CLSA Activities: The System maintains at its reference center an interlibrary loan unit which coordinates interlibrary loan activity for member libraries. Interlibrary loan supports the local reference function both by providing access to circulating materials and by providing bibliographic verification when the member libraries are unable to do BO* The tools used in the capacity include OCLC, =IN, CATALIST, CULP, Serra Union Catalog, and 16mm Film & Video Catalog. Interkibrary loan protocols will be updated to take Into account new technology as well a8 changes caused by decentralizing part of the interlibrary loan process.
The Serra committees sponsor workshops throughout the year, many of which have applications to improving reference skills,
t
8
SERRA COOPERATIVE LIBRARY SYSTEM
PLAN OF SERVICE FY 1989/90
COMMUNICATIONS I DELIVERY
1, System Name: Serra Cooperative Library System
2, Performance Objectives: Ninety percent (90%) of intrasystem messages will be received by addressees within 24 hours (time of origin to time of receipt), Ninety percent (90%) of items sent by intrasystem delivery will be delivered within one working day,
Service Objectives:
a, Delivery - System libraries in San Diego County, the three Serra Reference Centers and five community and academic colleges will have access to a daily delivery system, System libraries and the two academic colleges in Imperial County will have access to three times a week delivery service. A once-a-week delivery run will deliver materials between San Diego and Imperial Counties, A total of 415,200 items will be sent through the delivery system,
b, Communications - A total of 4,500 messages will be immediately transmitted between twelve member libraries and three System Centers via DDD and/or electronic-mail;
18,000 intrasystem phone messages will be placed,
C. Communications - Reduce travel costs and increase communications through the continued use of an audioconferencing SYSt(?lP# providing librarians in the Imperial Valley the means to participate in committee meetings as desired.
3. Equipment Replacement Pladnp: The System maintains an Equipment Replacement Revolving Fund from which equipment for
the System Communication and Delivery Program is purchased. Equipment upgrades are also purchased from this fund. At the
end of FY 1988189, approximately $12,000 is in the fund. This money will be used to upgrade Serra's communication system.
4. Inventory of Available Resourcest - Chart of intetconnecting delivery systems within the multitype network.
- System delivery service. - Local library branch delivery systems (Imperial County,
San Diego County, San Diego Public).
9
- University of California library delivery system (thrmgh
UCSD 1 .
- Electronic mail accounts. J
- Teletype and DDD communications access & equipment (Whisperwriter and personal computer with modem). - U.S, Mail and related special delivery, - UPS. - Telephones.
5. Plan of Action: Serra will contract with Costal Express to provide San Diego daily delivery and with Road Runner Courier to provide San Diego/fmperial delivery. Serra employs a driver to provide Imperial County delivery.
In FY81/82 the System changed its communications structure from a costly Western Union teletype structure to a more cost effective direct dial system using 3M Whisperwriter machines. In M82/83, with the installation of three Whisperwriters in Imperial County libraries, the System members (except Imperial Public Library) are now all connected. This provides for immediate message transmission throughout the System, between its members and System Centers. The System has two electronic mail accounts which it uses on behalf of member libraries.
Serra will upgrade its communication system, The equipment to be employed has not yet been determined.
6. User Benefit Expected: Coordinated intrasystem communications and delivery provides users with more rapid service in that their member libraries CM use standard, uniform and compatible systems of communications and delivery between one another and the System. The speedier the System’s status reports and final responses to reference and ILL requests, the more a user believes the System has met his/her need for information. Extra-system activities are also more uniform since systems work to maintain communications compatibility with one another. It is apparent that If member libraries had to have drivers pickup and deliver materials on an individual basis, cooperative resource sharing services to patrons would suffer or become extinct. The audioconferencing system provides better communications to Imperial Valley libraries and patrons and reduces travel time, thus maintaining more staff on-site for direct patron services.
7. Related Non-CLSA ACtfVith8t The System uses non-CtSA funded delivery services to provide wider tselvicee, such as
10
connecting to UCLA via the OC system. The delivery systems maintained by the San Diego County Library, San Diego City Library and Imperial County Library also provide an important extension of services to branches. They feed into the Serra System and vice versa. The System also has and will continue to work with the multitype system to seek delivery links that provide better access. The System's delivery service is used to distribute informational flyers and brochures to libraries from a variety of agencies and non-profit organizations; e.g. , local universities; United Nations Association American Cancer Society, Del Mar Fair, San Education Office.
8. Evaluation: Surveys will be used to measure turnaround time of intrasystem messages and
of San Diego, Diego County
workload and delivery. A statistical analysis of transmittal of - items on the delivery van will provide planning information to assess cost effectiveness of different aspects of the delivery system, including System use of delivery systems of local libraries. Serra Research Center, the primary originator and receiver of intrasystem messages, will design a survey to analyze cost per message of existing System communications equipment. In all cases, evidence of benefit to the residents of the System service area will be provided by calculating the cost to member libraries of providing similar communications and delivery service without CLSA and funded support.
11
SERRA COOPERATIVE LIBRARY SYSTEM
PLAN OF SERVICE FY 1989/90
SYSTEM ADVISORY BOARD
System Names
Objectives :
Serra Cooperative Library Syitem
a.
b.
C.
d.
e.
f,
9,
The System Advisory Board will report periodically to the System Administrative Council to provide citizen input on service activities and needs,
The System Advisory Board will collaborate with a Serra committee on a specific project.
An orientation session will be scheduled to inform new System Advisory Board members of System operations and services.
System Advisory Board will review the System Plan of Service and budget ,
The System Advisory Board will seek local city and county legislative support of System programs.
The System Advisory Board will recommend techniques for publicizing current major System programs and projects.
The System Advisory Board will advise on all policy issues and other matters referred by the Administrative Counci 1 ,
Inventory of Available Resources:
Training and courses available through several community agencies, such as UC Extension, Regional Training Center, Center for Non-Profit Management, etc,
Orientation and training materials from past presentations to System Advisory Board members.
CLA workshops and forums.
CALTAC Tool Kit.
System brochures; Serra slide/tape show; System calendar,
Serra workshops.
Plan of Action: The System Advisory Board will meet at least six times with the Administrative Council. The System Director will schedule an orientation meeting for new Board members (time will
12
depend on date of appointment of new members). The System Plan of Service and budget will be distributed to the System Advisory Board
with the agenda for the April meeting.
User Benefit: By assisting the Administrative Council in the development of the System plan of service, by advising the Administrative Council of the need for services and programs and
by assisting in the evaluation of the services provided by the System, the System Advisory Board will ascertain that the library patron will benefit by relevant and effective System services.
Related Non-CLSA Activities: The System Advisory Board will advise Serra staff and the Administrative Council on techniques of publicizing major Serra programs and projects. The System Advisory
Board will appoint at least one System Advisory Board member as participant to each Serra committee.
Evaluations The System Advisory Board's bimonthly report to the Administrative Council is a standing agenda item, and the Council will be able to request more community input if needed. The System Director will meet with the System Advisory Board by their second meeting of FY 1989/90 and work out other appropriate evaluation methods, based on the objectives the SAB sets for the year.
13
,
PROGRAM BASELINE BUDGET REQUEST FY 1989/90 SERRA COOPERATIVE LIBRARY SYSTEM
SYSTEM REFHZERCE (Section 18741) Indirect Costs ,
DESCRIPTION OF' SERVICES RECEIVED
The County of San Diego is the fiscal agent of the Serra Cooperative Library System. The 1982/83 amended JEPA gives the Serra System the right to contract with the approval of the County
for CPA, Payroll, Retirement and other such services. Below is a summary of costs to be charged to indirect funds (estimated for FY
1989/90) :
CPA Services (Peterson & Company): $1,500 Monthly compilation . of pro-forma financial data; balance sheet, and changes in fund balance; semi-annual cash flow analysis; preparation of all quarterly and annual fiscal reports and claims required by grantor agencies.
Payroll Charges: (Paychex)
Insurance Administration Fees: (Travellers)
Audit : (San Diego County)
1,200
3,500
5,700
- 500 Miscellaneous, Other: (Property liability, bonding, etc.)
TOTAL: $12,400
Percentage of Total Population
%
6 9%
- 7.4
18.9 %
14% of a11 ' ot aduL
I 2.2 5%
Institutionalized
Aned P+)
Children & Youth:
under 5
1-
I
17,737
281,263
197,644
. 15 to 19
Handicamd
Speakers of limited English or
helish as a Se cond LaneuanC -
187,509
7h-3 - 751r
418,094
20,271
! 7n.771
. Native American
( Pacific - Other (spec*) Tql der ) I F
G~o~D~I *& Isolated (unincorp. 6.
Functionalk Itli tera te
- , 478,907
354 * 746
CAJJFORNW LlBRARY SERVICES ACI'
Annual Plan of service
System Population Protile, 1989/90
* System Name: SERRA
) '('otal Population of System Service Area 5 3 3,9 0 0 7
I Jndersemed Population I Numtxr
! mica1 Disadvantaned I '2&5,788 % 9.7
.7 96
11.1 %
7.8 96
I .st09 187.509
152,034 I . 10 to 14
7.4 %
9.6 %
% 16.5
I won-English SDeaking 88.687 3.5 %
Ethnicity . Black 4.9 % 124.161
Hisuanic % 14.9 377.551
96,288 3.8 % . Asia
,.%
5. Descni brietly how this data will be used to plan CLSA-funded services.
CUA-3 - Rev. 3/89
SUURCES:
Calitornia Almanac. 1986/87 Edition. California Department of Finance. Population Estimates of Californi
Cities and Counties. 1/1/89. California Department of Finance. Population Projections for Cali- fornia Counties 1980-2020 With age/Sex Detail. California Employment Development Department. Annual Planning Information, Imperial County, 1986-871 California Employment Development Department. Information, San Diego Standard Metropolitan Statistical Area, 19 California Statistical Abstract, 1987 Edition. U. S. Bureau of the Census. 1980 Census of Population Characteristi California.
U. S. Bureau of the Census. 1980 Census of Population. Persons in Institutions and Other Group Quarters. U. S. Bureau of the Census. Characteristics of the Population. Detailed Population Characteristics, California. Section 4/4
U. S. Bureau of the Census. 1980 Census of Population. General Social and Economic Characteristics. California. Section 2/2.
U. S. Bureau of the Census. 1980 Census of Population. Census Tracts. California Selected Areas.
U. S. Bureau of the Census. County and City Data Book. 1988 Ed.
Annual Planning
CALIFORNU LlBRARY SERVICES ACT
r ? i For questions referred to system by:
(1) (2) (3) (4) Member Non-public Other public
What is the estimated number of public tibrarics libraries or
answers found: hWes instate system Total
1780 30 150 1960 a. by your system reference structure
r
b. by non-public libraries in state 0 0 0 0
c, by public libraries or systems other 5 0 0 5
a,byscAN .
than your own
235 0 0 235
e. by the State Library 30 0 0 30
f. answers not found 40 0 10 50
Total
2090 30 160 2280
L 1
Reference Program, FY 1989190
Estimated Number of Reference Questions Received Lncally by Member Libraries: 2.6 77,760 '
Estimate Total Number of Reference Questions Handled by your System keference
Program: 2280
Estimated Total Number of Training Events Presented: io
Estimated Total Number of Lncal Staff Trained: 150,
CLSA-43 - RCV. 3/89
1- Based on 1988 edition of California Library Statistics and additions from Sari Diem Ptihlic I ihrarv snd Trnn~ri51 rnlIntjr C\r~tnm
ESTIMATEDw0RKLL)AD
Communications Program, FY 1989/W
J
What is the estimated number of messages
sent via each communication device listed
below, on an annual basis?
a. Telephone I
b. Telefacsimile I
c. ElectronicMaii 1
Whisperwriter I othcr(Spcij.) U.S. Mail/In House Del
Total I
~~ ~ ~
Estimated Number of Messages
&tween System
Members
18,000
3,800 rery 1,500
23,300
To Other than
System Members
700
250
700
350
2;ooo
CLSA-43 - Rev. 3/89
CALIFORNIA LIBRARY SERVICES Am
ESTIMATED WORKLDAD
Intrasystem Delivery Program, FY 1989/90
System
member
public
Itcii\s sent by: libraries - ----
a. System member public hirary 397,000
Items delivered to: I
I 5,900 b. Non-public libraries in system area
Total 402,900 I
Non-public
liiraries
in system
area
7,100
5,200
12,300
Total
404,100
i I 11,100
I 415,200 1
i c. Number of System-owned delivery vehicles 1
d. Estimated number of miles traveled by all system delivery vehicles 7 2 , 00 0 i e. Percent of items to be delivered by: US. Mail 1% ; UPS -1% ¶
~ ~ i 99% ;Other. --- Approximately 15/day in San Diego, 7/day in Imperial: once a week C3EZ!F%VlCe
f. Number of de~very stops: 97/week .
g. Frequenq/schedule of delivery service:
Daily in San Diego County; 3x week in Imperial County; once a week betwe
Imperial and San Diego Counties.
between Imperial and San Diego
Counties.
CUA-43 - Rev. 3/89
CALIFORNIA LlBRAF2Y SERVICES ACT
System Advisory Board Program, FY 1989190
a. Number of members on Advisory Board. 18
b. Number of Advisory Board meetings to be beld.
c. Estimated number of System meetingdevents which SAB members will attend
d. Estimated number of miles to be travded annually, all members.
6
40
10,bOo
e. Estimated number of overnight stays required, all membcm 2
CLSA-43 - Rev. 3/89
Due 6/1/f
- S 1, ~ i ?ern Name
Date this request reviewed by
Serra Cooperative Library System -
Advisory Board:
1989190 PROGRALI BASELINE BUDGET REQUEST
Fiscal Agent
Approved Signature (System Chair/Adr
San Diego County Library
CALIPORNXA LIBRARY SERVICES ACT
(A)
Reference
(B) Communications and Delivery
I
(C) System Advisory Board
BUDGET SmKARY
PROGRAMS
(D)
Total Expense Category
Personnel 112,432 9,800 I I
Materials 5,500 I
operations 6,955 1 66,388
Capital Outlay --- I -e-
76,188 I 124,887 I Service Program Sub-total
System Indirectr I 20,206 12,343
TOTALS
I 122,232
5,500 I
3,377 76,720 I
3,377 I 204,452
611 I 33 , 160
3,988 237,612
hst not exceed p,cLe totals, Column E, Charts 1,2,3. Service Program Sub-total must be the same for all programs.
'Must match program totals shown in Appendix C, Summary Chart.
Percentage
W
.m
b w m N
8# 'I
I I 2 I I I I I
0 0 0 0 m 0
d Q
v) v)
- - m 4 cn
v) v)v)
I
I
I 7 P
v)
t Y 1 J
11
J 1
d
v)
0 m 4 N
0.
(YO
1 Y
B
4 li I Y
I
d
i
04
Cr) 11
ja Y