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Home My WebLink About1989-10-18; Library Board of Trustees; MinutesMINUTES Meeting of: Time of Meeting: 3:OO p.m. Date of Meeting: October 18, 1989 Place of Meetlng: LIBRARY BOARD OF TRUSTEES Council Conference Roan CALL TO ORDER: Presldent Cooper called the Meetlng to order at 1:OO p.m. ROLL CALL: Present - Presldent Cooper, Library Board Trustees Grosse, Martin and Trigas. Trustee Curtln arrived at 3:17 p.m. Absent - None. Also Present Were: Cllfford Lange, Library Director Geoff Armour, Assistant Library Director Ray Brodthart, Collections Coordinator APPROVAL OF MINUTES: Minutes of the September 13, 1989, Meeting were approved as presented. COMMITTEE REPORTS: a. Building and Grounds Trustee Trtgas stated she would defer to Item 4a of the Agenda. b. Budqet Trustee Martin stated there was no report at thls the. c. Personnel This report was deferred until later in the meeting. d. Youth Trustee Grosse stated there was no report at thls the. OLD BUSINESS: a. Library Building Revlew Cmittee - report of meetlngs - Seena Trlgas. L lbrary Board Trustee Tr lgas reported the Cunmittee has met twice and she was chosen as Chairperson. The goals were dlscussed and the needs survey was reviewed. She said they were golng to have a sub-cmmittee to select at least six applicants for the archltect and present those to the full canmlttee. Director Lange has been talking with the architects and felt there will be 30 or 40 repsonses. The Draft Library Program was revlewed and Input was given by the Committee members. Cooper Grosse Mart 1 n Tr igas \ \ October 18, 1989 LIBRARY BOARD OF TRUSTEES Page 2 OLD BUSINESS: (Continued) b. South Carlsbad Public Llbrary Bullding Proqram Draft. Director Lange referred to the Draft contained In the packet. He sald the document had been gone through by an In-house plannnlng canmittee and adjustments were made In the square footage allocations. He explained that the flrst draft contained 61,000 square feet, so 3,000 square feet needed to be eliminated, and that has now been done. Director Lange explained how the 3,000 square feet was eliminated and added that the 1.000 square feet for the Art display Is still In the plan, but Is considered temporary and perhaps In three to five years that space wlll be needed for other thlngs. Dlrector Lange sald the book collection space had been reduced, and Trustee Trlgas commented that she would like to add somethlng to the young adults section. Director Lange said that Mr. Smlth would be at the Library the week of November 6, and would be finalizlng the plans for the South Carlsbad Library and also plans for the Cole Library. c. Information Kiosk Deslqn Report - Bebe Grosse. Trustee Grosse referred to the model of the kiosk which was on display for the Board and distributed plctures to the Board Members. Nan Robertson arrlved at the meetlng and stated she was present to answer any questions about her design. explained that thls kiosk was to be a prototype for others to be placed at sites In the Clty. The Library Board approved the deslgn of the klosk for the Library, with the stipulation that it Is to be totally safe and approved by CIty staff; further stipulating that unless there Is a major change in the deslgn of the kiosk itself, there would be no need to return to thls Board for approval. The Personnel report was given at this time. c. Personnel Trustee Curtln reported that the Llbrarlan II Cataloger wll1 begln work on October 30, 1989. The new employee wl I I be Sam Richmond. She NEW BUSINESS: a. Full-Time Staff for Genealoqy Dlvislon of the L I brary. Director Lange called attention to the Memorandum contained in the packet explaining the need for a full- the staff person for the Genealogy Division. Ray Brookhart, the new full-time staff person for the Genealogy Dlvlslon, descrlbed the outstand Ing genealogy cot lection In the Llbrary and sald the Genealogical Society now has 500 members, who all pay annual dues. Cooper Curtin Grosse Mart 1 n Tr lgas b \ October 18, 1989 LIBRARY BOARD OF TRUSTEES Page 3 NEW BUSINESS: (Continued) Mr. Brookhart continued, statlng that there are over 22,000 volumes In the Genealogy collection, and It Is the largest in the County. b. Cot lection Development Planning - d Iscussion. Director Lange stated there Is a Coordinator's posltlon open for Collection Development Planning, and at the present time staff has been spending time deciding how to get all this organized. Geoff Armour continued the report, stating that the origlnal plan was to switch the Branch Library bwks to the Cole Llbrary and form a nucleus for that collectlon, and send 165,000 volumes to the new main Library. The Spanlsh language collection would stay at the Cole Library, the large type collection and the Genealogy collection. Mr. Armour sald It would be desirable to have a roan devoted to the history of Carlsbad, as there Is already an extensive cot lectlon of photographs. Mr. Armour stated that one Item of lnterest in John Quartarone's report was that he has made arrangements with the Carlsbad School Districts to coordinate the actlvlties with the Library to know when major assignments wlll cane up and the books and materials can be set aside for the students. He wlll be making presentations to the school people to keep them up-to- date. Trustee Trlgas suggested that a1 I School Districts In Carlsbad be contacted. In reply to query regarding the mount of money available for new books, Director Lange stated It will be approximately $400,000. Director Lange said he wanted to stress that the Cole Library would continue to be a full-service Library, and as much material as possible will be duplicated for both L l brar 1 es . Mr. Armour commented tha+ there will be fax machines and a courier system with the ability to retrieve and deliver materials between the two Libraries. LIBRARY DIRECTOR'S REPORT: Geoff Armour reported that one of the major frustrations is not to have total control Over getting sanethlng done, and there are a number of projects that have been requested by the Library and which have not been done. He sald that Chuck Walden had helped, and sane projects are gettlng done. The carpeting for the children's area and other areas has been a hazard, and that helps get It done faster. Mr. Armour Ilsted the other projects that are waltlng to be done at this time, and added that the d lsaster ccmmlttee needs to be put back In place. Mr. Armour and books said that the storage project for video tapes s underway. \ TRUSTEES October 18, 1989 LIBRARY BOARD OF TRUSTEES Page 4 TRUSTEES \I ~~ FRIENDS OF THE LIBRARY: There was no one present to give a report. GENEALOGICAL SOCIETY: Presldent Cooper reported that $390 was netted from the plant and doll sale. SERRA ADVISORY BOARD: Presldent Cooper reported the next meetlng wl I I be at Brawley tanorrow. PUBLIC COMMENT: There was no one present deslring to address the Board. ADJOURNMENT: By proper motion, the Meeting of October 18, 1989, was adjourned at 4:11 p.m. Respectfully submitted, 7/d/GE Harrlett Babbitt Minutes Clerk \ \ SOUTH CARLSBAD PUBLIC LIBRARY BUILDING PROGRAM October 1.1989 Prepared with the input of the Library Users Library staff, Board, and Building Review Committee BY David R. Smith Consulting Librarian 130 Holly Road Hopkins, MN 55343 (612) 933-0199 DISCUSSION DRAFT - Not For General Distribution - . TABLF OF CONTENTS SUMMARY .......................... INTRODUCTION .......................... ............................ SPACE PLANNING ........................ ...... ............... 5 LIBRARY PROJECT BACKGROUND ................................. PLAZA PASEO REAL . PROJECT DESCRIPTION AND SITE PLAN .......... 8 LIBRARY SITE ...... ......................................................................... 11 TENTATIVE BUDGET ............................................................................. 12 LOCAL DESIGN REQUIREMENTS ......................................................... 13 OVERVIEW OF THE BUILDING PROGRAM ................................ 15 ENVIRONMENT. ATMOSPHERE AND AESTHETICS ............................. 16 PROCESS. COMMUNICATION. POINTS OF APPROVALS .................... 17 LiBRARY BUILDING PROGRAM SECTIONS .......................................... 19 LIBRARY SPACES PROGRAMMED ............................................ 20 ........................................................................ 28 FUNCTIONAL RELATIONSHIPS ............................................................ 40 Public Entrance/Lobby ........................................................ 44 Auditorlum/Meeting/C rence Rooms ................................. 50 Circulation Services .................................................................. 57 Childrens Services .................................................................... 70 New Browsing/Paperbacks/Young Adult Collection ................ 86 Audlo Visual Collection .................................... Adult Collection/Seating/User Assistance ............................... 96 Magazines/Newspapers ......................................................... 105 Reference Services ................................................................. 112 Administration/Buslness Offices Area ........................... 128 Technical Services ..................................................... 137 Media Production/Programs and Exhibits Area ...................... 150 General Staff Areas ................................................................. 161 Non-Public Stack and Storage Areas ...................................... 168 Building Malntenance/General Storage/Delivery ................... 172 GENERAL BUILDING DESIGN REQUIREMENTS Aesthetics/Library Environment ......................... .................... 180 Basic Design Criteria ......... .......................... .................... 181 .................... 182 Flow Patterns - People and M Ceiling Height ........................ Personnel Security ................ Floor load .................................. Bay Size ......................... ............................. ................................. 183 Parking .................... ........................................................... 183 Public Plaza ............. ........................................................... 184 Sidewalks ..................................................................................... 184 Book Return ................. Roof ..................................................... ............................... 185 Landscaping ................ ............... 185 Exterior Sign@) ............................................................................ 185 Exterior Materials ................................................ Exterior Lights ..... ............................................................. 186 .. Utility Outlets ........................... ....................... 186 ARennas/Cables ................................................ ............... 186 Building Security .......................................................................... 186 Interior Design ............................................................................ 187 ........................................................... 187 Lighting ........................................................................................ 188 Electrical Service ............ ...................................................... 190 Public Access Catalog .... ...................................................... 190 Microcomputers .......................................................................... 191 Heating/Ventilatlon/Air Conditioning .......................................... 191 Plumbing/Water Control and Security ......... ....................... 191 Fire Protection ....................... .......................................... 192 Mechanical Room ........................................................................ 192 Windows .............................................................................. Doors .......................................................................................... 192 Floor Coverings ........................................................................... 193 Telephone/lntercom/Public Address .......................................... 194 Restrooms ............ ................................................................ 194 Materials/Finishes lors ........................................................... 195 Computer/Video Distribution Systems ....................................... 195 Graphics/Slgnage ....................................................................... 196 Display Areas/Flxtures ................................................................ 196 Clocks ........................................ ....................................... 196 Shelving ..................................... ........... 197 Shelving Layout ........................................................................... 197 Millwork .............................................................................. Furniture ...................................................................................... 198 Equipment ................................................................................... 199 Special Features .......................................................................... 199 -Alarms - Acoustics - Energy Saving Design/Devices -Locks APPENDICES - Supplementary Program Information SUMMARY SOUTH CARLSBAD LIBRARY BUILDING PROGRAM This library building program incorporates all recent library planning information and substantial community input and details a new public library which with the Elm Avenue Library will serve the city comfortably through 1998. At that time the Elm Avenue Library will be expanded. The building program provides for both physical growth of the library's collection and services as well as anticipating the impact of technology. A one or two page summary will be included in the final draft. 1 , INTRODUCTION A variety of issues, policies, and subjects provide introductory and background information for a library building program document for the City and Community of Carlsbad. The City of Carlsbad is situated 35 miles north of San Diego along the coast of the Gulf of Santa Cataiina. The city is experiencing on-going explosive growth with current population estimated at approximately 50,000. For example, from 1980 to 1985, population increased 7% per year. 2010 population is projected to be 100,000 people if there are no growth constraints in effect. Neighboring communities are also growing at a good pace. In addition, the city is evolving into a "bi-nodal" community as described in &&gkPhf~ci& FacilitiB. North Carlsbad features the older, more established part of the city with newer development occurring to the northeast. The south part is experiencing rapid development particularly in the southeast La Costa area as well as the Interstate 5 corridor in the southwest. There is a non-residential corridor which runs between the north and south parts that features primarily business and light industrial development. The same study points out two demographic characteristics of the Carlsbad area. "Carlsbad has a somewhat higher population of senior citizens than the San Diego County average. And the Carlsbad population has a lower percentage of ethnic minorities compared to the County." The Carlsbad City Library is located at 1250 Elm Avenue. Public library service is also provided through one small 4,500 leased square foot branch library in a South Carlsbad shopping center. The main library is a 24,600 square foot building located in the northern and longest established portion of the city. 2 In 1988, the State Library published statistics showing the Carlsbad City Library to be the business library per capita in California. From FY 1978-79 to FY 1984-85 circulation growth increased 75 t %. Annual circulation of library materials in FY 1987-88 was 808,141 items. To keep pace with information needs and usage by area residents, library collections have nearly doubled since 1974. The llbrary has been maintaining the recommended service ratio of three volumes per capita as the city has grown. Book collection size in FY 1987-88 was 194,000 items. In addition to regular checkout and reference services, the library offers other services including interlibrary loan, community events data, talking books, tax information assistance, homebound service, and coin operated copying. Library materials available cover a variety of types and formats including large print items, children's collections, books on tape, college and civil service exam books, telephone directories, consumer information, college catalogs, vehicle repair manuals, microfiche resources, compact discs, videocassettes, maps, music scores, puppets and toys. Audiovisual equipment is available for use too. Special features of the library are children's programs and story hours, computer access to periodical articles, online data searches, genealogy assistance, business reference materials, the adult learning program, framed art rental, and special displays and exhibits. The main library has become overcrowded with collections and users so that full and complete services to the public has become difficult. The city library has been closely linked with the community over the years and has been an important publlc amenity in the area. The community is proud of the library and its services. "The Carlsbad City Library contributes to the enrichment of the community by supporting lifelong learning and the pursuit of knowledge. It provides traditional and innovative library services in a friendly, welcoming atmosphere. Collections include resources with educational, informational and recreational value that respond to the interests of a diverse community. Expert staff serves the public in a courteous, helpful manner." Administrative goal #3 states: "the llbrary provides adequate facilities to meet the needs of a growing population.- 3 Dther I ibraries in the Area A variety of libraries exist and cooperate in the general Carlsbad area. They are the following: San Diego County Library System - provides branch libraries that border the City of Carlsbad. Oceanside Public Library - adjacent to Carlsbad, a new main library is planned for this community. University of California at San Diego San Diego State University - will create a north campus close or within the Carlsbad area. School Libraries within Carlsbad - serve four different school districts within city limits. The Carlsbad City Library belongs to the Serra Regional Library System which administers the networking of resources and information between all member libraries in Southern California. Developments at these various facilities indicate, according to the Strate& Plan for City Library Facilities no lessening of public demand on the Carlsbad facility and probably an increase in local public library usage. The Carlsbad City Library is a well-used city service faced with continuing dramatic population growth and demands for service. Its current main facility, long in service and located in the older part of the city, now restricts basic library service components - collections, people, access, and staff support spaces. To meet current and future service needs, new and added library space is required. City and library officials have intensified planning to insure good physical space for library service in Carlsbad’s future. The library building program is an important milestone in the planning process. 4 SPACE PLANNING A Strategic Plan For Carlsbad City Library Facilities Substantial study of needed library space changes first occurred in 1973 (and updated in 1978) when Raymond Holt in the Master Plan report suggested the creation of a new main library at the city’s center with four branch libraries located in the four quadrants. Although many of Mr. Holt’s recommendations in the Master Plan were incorporated into library action and development, the facilities strategy has not been implemented. In 1988, library and city officials joined to study library space needs and eventually prepared a report A StrateaiC Plan for Carlsbad QQ Librarv Facilities. This intensive study surveyed various factors that would influence library development and service needs for the Carlsbad City Library. They included ongoing changes in our society, new technologies available for libraries, the evolving Carlsbad region, the community’s relationship to other library systems, and the library’s history of use and support. After such review and study, the committee reached the following conclusions regarding trends and how they would affect library services and spaces. They are: The basic role of the library will remain essentially the same. The region’s use of library services would continue to increase even without the population growth that will occur. New library technologies by themselves will not solve the increased need for library services and space. Other nearby library systems will continue to serve their own communities but will not reduce the demand of use for the Carlsbad City Library. Without more facility space, this increased demand for library facilities will put a severe strain on the existing facilities - a strain that is already beginning to show. From these conclusions, the following policy actions were recommended. Provide library space now to meet the anticipated needs of the future Carlsbad community of 100,000 residents. Approve the goal of continuing to provide three volumes of collections per capita as the city reaches the 100,000 population level. Provide library space for this 100,000 population level within the next five years. Plan any new library facilities to allow future expansion as Carlsbad reaches its eventual build- out population of 137,000 people. Reflect the bi-nodal nature of Carlsbad’s development in the library facilities response. Five differing options were studied as ways to physically provide city library facilities according to the needs identified. 5 , Option 5, which calls for the renovation and expansion of the existing main library plus the construction of a new 58,000 square feet facility in the La Costa area, the latter serving also as the administrative offices for the library, was recommended as the best course of action. All of this prior planning activity has set a good background and environment for the development of a building program for a new Carlsbad facility of approximately 60,000 square feet. David R. Smith, Consulting Librarian, has been employed to develop a building program which defines the functional requirements of a new library and gives direction to an architect for the design stage of the building process. It insures that pertinent data and community needs are incorporated into building planning and design that will serve well the City of Carlsbad for several decades. 6 . . LIBRARY PROJECT BACKGROUND The City of Carlsbad is a coastal community of Southern California approximately 10 miles long and 4 miles wide. The northern half of the city houses the existing main library of 24,600 square feet; the southern half is served by a 4,500 square foot shopping center branch on leased space. In 1986, the Carlsbad City Council adopted a Strategic Plan for Carlsbad City Library Facilities, recommending two (2) library facilities for the City as the best way to respond to the City’s geography and development. The first step in implementing the Strategic Plan is to construct a 58,000 square foot building in the southern half of the City. This building will become the main library, housing administration and support services such as Technical Services. The second phase of the Strategic Plan calls for the renovation and expansion of the existing main library, now scheduled in the City’s Capital Improvement Plan for the five-year cycle beginning in 1998. The proposed new 58,000 square foot library will be built on a prominent 6 acre portion of a 28 acre shopping center located at a major intersection, and almost the geographic center of the southern half of Carlsbad. The retail portion of the shopping center is currently under construction and scheduled for completion in mid-1990. The 6-acre library site will be graded to an appropriate rough building pad elevation along with established access points for all major utilities. Attached to this letter is a detailed description of the shopping center complex. The exterior appearance of the shopping center complex has been established to be a classical Mediterranean architectural style. While the new library facility will be required to retain this style, it is desirable for the building to be unique and outstanding from the rest of the complex. At the same time, the library is to become an integral part of the shopping center complex, creating a strong relationship with the other cultural/entertainment uses of this high quality center. For the past 18 months, the Carlsbad City Library staff has been involved in a planning process from which a Library Mission Statement and a set of goals and objectives have been developed. Several community and library user surveys were also conducted. In July 1989, the City retained the services of Mr. David R. Smith, Consulting Librarian, to produce and assemble a comprehensive library building program identifying all present and future aspects of the Carlsbad library facilities and describing in detail each functional area and adjacency requirements within the library. This document is scheduled for publication in November, 1989. This Building Program will be utilized as the primary document by the architectural consultant and the City’s design committee in the design of the South Carlsbad Library. 7 PLAZA PASEO REAL - PROJECT DESCRIPTION AND SITE PLAN Plaza Paseo Real is a 27 acre master-planned mixed use center including civic, retail and entertainment facilities. Located at the northwest corner of El Camino Real and Alga Road, the center will provide library, postal and retail services to the southern portion of the city. In response to the existing topography and preferred access points from surrounding roads, the center utilizes a two-tiered design. The lower level is access primarily from Alga Road at Manzanita Street. This lower level will include a major grocery store anchor, a minor anchor, a family style restaurant and "in-line" retail shops accommodating a variety of smaller tenants. An outdoor plaza at the corner of El Camino Real and Alga Road provides access to the bus shelter and a visual focal point for motorists on El Camino Real and Alga Road. The upper level is accessed primarily from an extension of Dove Lane west of El Camino Real. This upper level will include a movie theater (4 - 5 screens/l,500 seats), a drive-through restaurant, a sit- down dinner house restaurant and in-line retail shops. The restaurant and the shops facing north which are accessed from the upper parking area are stacked above the retail shops on the lower levels. The focus of the upper level of the center is an outdoor plaza with public seating, areas for displays and special events and an architectural theme tower. On the western portion of the upper level on a raised pad is the planned 58,000 square foot southern library. This facility has a separate employee parking and service area which is accessed from Dove Lane. The visitor entry is on a plaza and drop-off area oriented toward the retail center. The final component of the upper level is a future post office branch of up to 22,000 square feet. This facility will have access from the internal loop road for lobby patrons and an automobile mail drop from Alga Road. Screened and secured delivery vehicle parking, employee parking and truck loading areas are located in the rear of the building. The architectural style of all structures is classical Mediterranean and in keeping with the themes established by the La Costa Resort and the recently approved Pacific Rim (Aviara) project. The pedestrian arcade will be defined by true arches accented with canopies at key entries. The roof treatment includes variegated terra-cotta and cream tile mansards interspersed with stucco parapets. The landscape plan responds to both the City streetscape standards and the architectural design of the project. London Plane trees are the dominant street tree along El Camino Real. The Alga Road streetscape is dominated by various types of pines with Chir pines in the median. Entries to the project are denoted by clusters of Queen palms and Mexican Fan palms. The interior loop road is accented by colorful Jacarandas. Plaza areas and key architectural corners are softened by special accent trees. Parking areas will include a variety of trees in raised planter strips or boxes. The perimeter slopes on the western edge of the site will be planted with drought tolerant trees and ground cover to resist erosion. A comprehensive sign program with specific criteria regulating the number, size, type and location of monument, tenant, directional and code required signs is included. Lighting for parking areas and security will be controlled to preclude spillage or glare from reaching sensitive receptors. Vehicular circulation within the center is facilitated by a loop drive which circles the entire project. Ample vehicular stacking distance is provided at all entry points to public streets. Truck service is provided to all uses via screened loading areas. Parking is in excess of code requirements and arranged for convenient access to the various uses. Pedestrian circulation is enhanced by covered arcades throughout most of the project. Both upper and lower levels of the central core of the center can be accessed on foot without crossing a parking area. Pedestrian connections between the central core and the other buildings, including the library and post office, are well defined by enriched paving and other features such as a trellis leading to the library entry. A bus shelter is located on El Camino Real near Alga Road. 8 I U u c s U (D U U U 2 I 4 0 a -I & 0 B TENTATIVE BUDGET The project budget will be refinging and revised through the design phases. It does not include the site acquisition costs or provisions for renovation of the Elm Avenue Library. Construction - 58,000 Square Feet @ $1 25 *Furnishings and Equipment 58,000 Square Feet @ $1 3.79 (includes shelving) Library Materials - One time collection supplement Contingency and design team costs Contingency - 12% of construction and F/E - $1,200,000 Design Consulting Fees - 10% of Construction and F/E - $800,000 Debt Service (25 years @ 8%) GRAND TOTAL $7,250,000 $ 800,000 $ 200,000 $2,000,000 $1 0,250,000 $1 7,850,000 $28,100,000 * NOTE: This figure is low considering the computer, media and video production equipment required. 12 LOCAL DESIGN REQUIREMENTS - SOUTH CARLSBAD PUBLIC LIBRARY The new library, as an information/research center and as a center for leisure time activities for a side and diverse range of users, must provide a variety of building areas to satisfy these needs and uses. The following local design requirements were developed as a result of interviews and discussions with Carlsbad City Library and community representatives. The design of this library must: Be architecturally distinctive and expressive of the character of the library function and its importance to the community. Compatibility with surroundings and other buildings in area is important. The new library design must compliment the Plaza Paseo Real design. Art must be planned for in the design of this building. Provide a single, at-grade public entrance with easy access to parking adjacent business area and the street. Present a light, airy atmosphere which encourages a person to enter and make extended use of the available resources and services. Enticing special areas for children, art display and business materials should be included. Provide open, flexible internal growth spaces which are easily adaptable to evolving technologies and changing service patterns. Give precedence to function over aesthetics in the process of creating the most effective, efficient I i brary. Layout of the public areas must facilitate self service and make efficient use of staff. Function as the major support of present and future city library services. Locate high traffic use areas (childrens, new books, fiction, paperbacks, current periodicals) together and lower traffic areas (reference, research, non-fiction, and study) together. Views into and from the library are important. Windows for the staff as well as public areas must be provided. Meeting space for a variety of library and community meetings and programs must be provided. The building must provide for: - High quality and sufficient light throughout the library. This includes natural light. - Acceptable acoustlcal levels in high occupancy areas with adequate quiet areas. 13 - A comprehensive interior and exterior signage system. - Good sight lines and interior visual control. - Restrooms which are accessible and visible. - Roof with proper pitch and drainage, uncomplicated and trouble free. Many desirable building design requirements identified in public, staff, board, and building committee meetings have been incorporated in both the descriptive narrative of the building areas and in the final section on general building design requirements. 14 OVERVIEW LIBRARY BUILDING PROGRAM 1 OVERVIEW OF THE BUILDING PROGRAM This building program represents the library the architect is requested to design for the South Carlsbad Public Library. In addition to using known statistical information regarding the library and future population projections, input from library users, the library staff, planning committee, building review committee, and Board of Trustees (Library) has been solicited in the development of this document and it has been reviewed in draft by these groups. The written building program is specific in terms of measurements and directions so that the schematic designs and working drawings which the architect prepares will meet the library’s functional requirements. The building program statement is prepared with the following information included: 1. Basic functional design criteria. 2. A summary of space, shelving and seating allocations. 3. Basic information on each functional space including: a. Area in square feet. b. The aesthetics and general environment which should be created, special considerations and relationships with other areas of the building. c. The number and type of occupants that each space is designed to accommodate. d. Type of collection materials and how they will be used and housed. e. Specific description of equipment and furniture to be used. 4. General architectural requirements. The building program statement makes no attempt to determine the design of the building from an architectural point of view, but it does focus directly on the functional aspects of the building and the architect will be held responsible for following these directions. In the event that the architect determines desirable alternatives to the program, he or she must follow project procedures in seeking to change it. This library building program reflects the minimum space requirements needed to serve the South Carlsbad area and library administration and support services for the next 20 years. These requirements are based on formulas developed through study of libraries of comparable size and use across the United States. From experience in other cities, it should be noted that construction of a building of this sort is an instant generator of traffic and new activities so that the use of this library will increase immediately after it opens and continue to Increase at a greater rate than would be expected with the existing facilities. Therefore, there will be substantial increases in staff work load and a need to accommodate a higher level of use. This increase will also be felt in the need for additional operating funds for materials. From experience, an increase in volume of service in the first year might go as high as 50% or more over present use, particularly if the library’s collection is substantially improved and increased in its quantity and quality. 15 ENVIRONMENT. ATMOSPHERE AND AESTHETICS The opportunity to construct a new public library facility in the community generates a great deal of enthusiasm on the part of the citizens, staff, local officials and the architect selected to design the structure. It should be kept in mind that the building which they are responsible for producing is not a monument to the past but, instead, a creation of space which must serve the community well for many years to come. The role of the public library in the community should be kept foremost with all concerned concentrating on the present and future objectives of the library. The new library, as an information center and as a center for leisure time activities for a wide and diverse range of users, must therefore provide a variety of space to satisfy these needs and uses. The building should present a warm, attractive, and friendly atmosphere which invites a person to enter and make use of the services and resources available. The building should be designed to be as open as possible with a minimum of interior walls. To this end, elements within the building requiring partitioning should be grouped together. It is necessary in the schematic design phase to actually produce a layout of shelving and furnishings to determine how the new building will best function. While the aesthetics of the building are the responsibility of the designing architect, the actual function of the building must be kept in mind at all times and where the function and aesthetics are in conflict, the function must take precedence so that an architectural detail does not become a point around which service or use in a specific area of the building must revolve for the life of the building. It is a fact that the modern public library is no longer the silent institution of past days and there is a variety of noise and activity generated in the normal use of the library. Since an open design does increase the potential for sound problems, special attention must be given to the acoustical treatment. Within this building, the adult lounge and some seating areas should be buffered from these distractions. It should be recognized that the library building program is a dynamic, evolving document. The process of discovery through detailed analysis and discussion and through the parallel architectural schematic design will modify the capacities projected and the requirements of the program. This will continue right through the working drawing phase. David R. Smith Consulting Librarian 16 I . PROCESS. CO MMUNICATION, POINTS OF APPROVAL The library building committee, and staff and consulting librarian with appropriate response from the architect will review and act on the following chronological steps in the completion of the building project: 1. Preliminary draft of the Library Building Program. 2. Final Library Building Program. 3. Architect Selection. 4. Initial schematic design, site plan, building elevations, model, and project cost estimates. 5. Secure project funding - City and/or State Library Service and Construction Act funds. 6. Schematic building design and specific shelving, furniture, telephone, electrical lighting and switching layouts. 7. Completed design development drawings and preliminary cost estimate. 8. Final building bid documents, drawings, specifications, and cost estimates. 9. Preliminary specifications and cost estimate for equipment, furnishings, carpet and shelving (includes finishes and colors.) 10. Construction bid awards. 1 1. Construction change orders. 12. Bid awards for equipment, furnishings, carpet and shelving. 13. Final inspection and acceptance of building. 14. Revision of plans and specifications to "as built" 15. Occupancy plan. 16. Building dedication ceremonies. 17. One year inspection prior to end of warrantee period. The Architect is requested to: 1. Review the library building program at the very beginning of the design process and suggest any desirable changes or additions in writing. Once the design process has started, it is assumed that the plans and specifications will meet all building program requirements and conditions. 2. Provide specific minutes of all design, construction and inspection meetings as a record for all involved as to the progress of the design/construction project. 17 3. Provide copies of all drawings and documents for discussion to all participants at least five working days prior to the review meetings. 4. All schematic and design development drawings will include complete layout of programmed quantities of shelving, furniture and equipment and include a legend or summary indicating quantities provided and any variation from the library building program. 5. Route all documents and communications with library project participants through the project manager and Library Building Review Committee. All request approvals will come from the project manager. 6. Provide necessary expertise in acoustic, lighting, and interior design and specifications. 7. Collect, certify as accurate, and turn over to the library "as built" drawings for all project work. 8. Collect from contractor(s), general, electrical and mechanical warrantee materials specification sheets and operating manuals or written instructions on all equipment installed in the building. This material is to be organized, indexed in a binder and turned over to the library with written verification that it is complete. 18 LIBRARY BUILDING PROGRAM SECTIONS The following three sections constitute the planning requirements which the architects, interior designers, and engineers are to follow. I. SUMMARY OF SPACE, SEATING, SHELVING ALLOCATIONS This table provides the square foot areas, seating work station and shelving capacities for all programmed areas of the building. The allocations are net, usable square foot figures. An unassigned space allowance of at least 20% for structural, mechanical, restrooms and other architectural requirements is provided. A space diagram and matrix chart follows. II. DESCR IPTION pE ALLOCATED LIBRARY AREAS The sequence of this section follows that of the preceeding summary table. The narrative describes the activities and requirements of each area, provides specific detail on the shelving, furniture and equipment and notes important functional relationships and unique conditions. Ill. GENERALBUll DING DESlGN PEQU IRFME NTS This section provides detail on the general requirements for design fixtures and equipment such as lighting, shelving and parking. APPENDICES This final section will contain any necessary supplementary or illustrative material related to the building program contents. 19 SUMMARY OF SPACE, SEATING, STAFF AND SHELVING ALLOCATIONS SOUTH CARLSBAD PUBLIC LIBRARY LIBRARY SPACES PROGRAMMED The following list is a compilation of spaces which exist or will be included in the development of a comprehensive allocation of functional library areas in the building program for the South Carlsbad Library. The list which has been compiled is based on both the present and anticipated program of services and administrative organization of the library. It identifies any space which is 50 square feet or more and/or has any unique function. Proximities of related areas can be assumed from the related groupings. Example: The three major spaces allocated below have a functional relationship and must be adjacent: 3.0 Circulation Center 3.1 Circulatlon Desk Area 3.2 Circulation Staff Work Room 3.3 Circulation Supervisor’s Office Within a section like the Circulation Desk Area, 3.1, the spaces 3.1 1 through 3.16 must be considered as a consolidated area in the library’s layout. The numbers to the right of each space indicate seats, (work stations) or basic library collection capacity. NOTE: The allocation of all programmed building areas is based on the input of the internal library planning committee. This results in a slight increase in gross building size to 61,300 square feet. This includes 13,000 square feet (21.6%) of unassigned building area. David R. Smtth Consulting Librarian REV1 SED October 1,1989 20 , ’ PUBLIC SERVICES AND RELATED AREAS 1 .O Public Entrance/Lobbv/ DisDlu . 1.1 Vestibule 1.2 General Library Information 1.21 Community Bulletin Board/Kiosk 1.22 Community Notices Distribution - Free Publication 1.23 Directory of Library Areas - (Macintosh Hypercard) 1.24 Library Information/Handouts 1.3 Art/Display Area 1.4 User Seating - Bench - 4 1.5 Public Copy Machine (#1 of 4) 1.6 Book Return - 24 Hour -Drive-by/Walkup 1.7 Public Restrooms (All areas/levels) 1.8 Public Telephone 2.0 Witor ium/Meetina/Co nference Rooms 2.1 Auditorium - 200 seats 2.2 Video Production Control Room 2.3 Meeting Room - 50 Seats 2.4 Conference Room (1) - 10 seats 2.5 Storage (chairs, tables, podiums, risers, etc.) Assigned Sauarem 200 250 1,000 50 50 50 Unassigned Unassigned M 2,000 300 600 250 150 21 I I Assigned Sauarem 3.0 Circulation Service 3.1 Circulation Desk Area 3.1 1 Check-In - (1) 3.1 2 Check-Out - (2) 3.1 3 Registration/lnquiry - (2) 3.14 Materials Shelving - Staff Access 3.15 Security System/Queuing Area 3.2 Circulation Staff Work Room 3.21 Reshelving Area - (2) 3.22 Work Stations - (6) 3.23 Collection Shelving 3.24 Storage - Supplies 3.3 Circulation Supervisor’s Office 3.4 Library Manager’s Office 4.0 Childrens Services 4.1 Public Collection Shelving - 45,000 items 4.1 1 Childrens 4.1 2 Adult 4.2 User Seating - General - 58 4.21 Children 40 4.22 Small Children 12 4.23 Adult 6 4.3 Story Hour/Activity Area/Puppet Stage Area - 40 4.4 Audio Visual Viewing and Listening Area - 12 4.5 Computer User Area - 8 4.6 Childrens Service Desk Area - 2 4.61 Staff Work Area/Room - (2) 4.62 Childrens Services Supervisor’s Office 4.7 Restrooms - Childrens (2) 200 600 200 100 Unassigned 300 450 200 100 23M 1,100 1,050 150 200 a.!xlQ 4,000 1,400 400 200 200 400 250 150 Unassigned 22 . Assigned Sauarem 13M 300 200 5.3 Young Adult Collection 300 5.0 &g!& Browsina/Paperbacks/Young Adult Collection - Friends Sales 5.1 Public Collection Shelving - 2,400 5.2 User Seating - 8 5.31 Public Collection 2,500 5.32 User Seating - 4 5.4 Friends Book Sales Area (Self Service) 5.41 Books, Magazine, etc. Sales Area 5.42 Friends Work Room 6.0 Audio ViW Collection 6.1 Public Collection Shelving - 20,000 7.0 Collection/Seatina/User Ass istance 7.1 Circulating Collection Shelving - 133,OO 7.2 General User Seating - 50 7.3 HELP - User Service Desk (2) 7.4 Study Rooms (4) - 4-8 7.5 Word Processing/Microcomputer/Typing Room 6 7.6 Copy machines - (#2 and #3 copy machines of 4 total) 8.0 mines/Ne WSDW . 8.1 Public Collection Shelving - 800 titles 8.1 1 Display Shelving 8.12 Back Issue shelving - 1 to 5 years 8.2 Microform Collection/User Area - CD Area - 16 8.3 User Seating - 10 180 120 500 300 200 400 1,000 UQ!2 1,500 13.400 11,000 1,500 300 200 300 100 u5Q 1,400 800 400 50 8.4 Copy Machine (#4 of 4 copy machines) 23 L Assigned Sauarem 9.0 Referenu Services 9.1 Reference Collection Shelving - 9,000 items 9.2 User Seating - 40 includes CD ROM/Special Purpose rn 1,200 1,200 9.3 Public Access Catalog - PAC (Central and Distributed Locations) - 16 9.4 Carlsbad/North County History Room 800 300 9.5 Reference Desk Area 1,000 9.51 Reference Service Area - 3 9.52 Telephone Reference - 1 9.53 Database Searching Station - 2 9.54 Interlibrary Loan Office - 1 9.6 Reference Staff Workroom - 6 9.1 51 Staff Work Area - 5 9.152 Closed Stack Shelving Area 9.1 53 Storage - Supplies 9.1 54 Reference Services Supervisors Office 400 150 300 150 800 400 200 50 150 TOTAL ASSIGNED PUBLIC SERVICES AREA 38.1 50 24 ADMINISTRATIVE AND SUPPORT STAFF/NON PUBLIC AREAS .* Assigned Sauarem 10.0 Administrative Office ArM 10.1 Reception Area 10.1 1 Visitor Seating - 2 10.2 Administrative Secretary Area 10.21 Secretary - 1 10.22 Central files - copy machine 10.23 Supply closet 10.3 Library Director’s Office - 1 10.4 Conference (Board) Room 10.5 Assistant Director’s Office - 1 10.6 Administrative Clerk’s Office - 1 10.7 Library Projects Office 10.8 Restroom 11 .O Technical Services 1 1.1 Acquisitions - 3 1 1.2 Cataloging - 4 11.3 Processing/Mending - 3 1 1.4 Collection shelving 1 1.5 Storage - Supplies 1 1.6 Technical Services Supervisor’s Office - 1 11.7 Computer Room - 1 1 1.8 Collections Coordinator’s Area 100 100 500 200 250 50 300 400 200 200 200 Unassigned Lx!!J 500 600 500 700 200 200 300 300 25 Assigned Sauarem 12.0 Media Production/Proaram and Exhibits 12.1 Media Production Lab 12.1 1 Work Area (2) 12.12 Dark Room (1) 12.1 3 Recording Booth (1) 12.14 Preview Room (1) 12.2 Programs and Exhibits 12.21 Programs Office (1) 12.22 Graphic Artist (1) 12.23 Equipment 12.24 Supply Storage 13.0 General Staff Area 13.1 Staff Entrance 13.2 Staff Restroom(s)/Showers 13.3 Staff Lockers - 50 13.4 Staff Lounge/Break Room 13.41 Vending Machine Area 13.42 Kitchen/Food Preparation 13.43 LoungeIEating Area - 8 13.44 First Aid/Cot Room WJ!J 600 250 150 100 100 800 150 150 300 200 14.0 Non-PubliC;waStoraaeAreslS 14.1 Closed Stack Area - General Collection Shelving 14.2 Storage - Library Display and Program Related Materials 14.3 Storage - General Furniture, Equipment, etc. 8M Unassigned Unassigned 150 650 100 150 350 50 13M 900 200 200 26 Assigned Sauarem 15.0 Building Maintenance/Ge neral Storaae/De livery 15.1 Mail/Shipping/Receiving Room - 1 15.2 Delivery/Loading 15.21 Dock 15.22 Refuse Collection/Storage 15.3 Maintenance Staff Work Area(s) 15.31 General Work - 2 15.32 Supplies Storage 15.4 Custodial Closet(s) - 3 15.5 Mechanical Equipment Room(s) 15.6 Library Vehicle Parking - Covered/Secure Total Assigned Non Public Areas PUBLIC AREA TOTAL ASSIGNED BUILDING AREA Plus 21.6% unassigned area for structure, mechanical systems, restrooms, and general circulation TOTAL GROSS BUILDING AREA 250 400 300 100 400 200 200 150 Unassigned Unassigned 9,900 38.150 48,050 13.ooo 61,050 EXTERIOR SPACES - On the Library Site Public Staff 16.0 Parking Car Motorcycle Bicycle - racks at the entry or staff entry Library vehicles 1 7.0 Public Entrance a 350 Total 8 15 8 2 10 2 Plaza Landscaped Areas/Courtyard Passenger pickup/dropoff Access to book return 27 Octobertll, 1989 TO: LIBRARY BOARD OF TRUSTEES FROM: Library Director F'ULL TIME STAFF FOR GENEALOGY Bill Richmond's appointment to the Media Services Manager position frees up his Librarian I11 A/V posi- tion. After reviewing the immediate staffing needs of the library it has been decided to reassign Ray Brook- hart to the Genealogy Division on a full time basis. The vacant Librarian I11 position will be used as the Collection Development position. Recruitment for that position will probably occur in November. The need to provide quality staff for the Genealogy Division has been apparent for some time. The increas- ing use of that collection, as well as its development and growing importance, make it imperative that knowl- edgeable staff be assigned to provide quality service. Ray Brookhart, because of his background and experi- ence, is the best possible person to help the library meet the needs of the Genealogy Division. CIRCULATION STATISTICS STATISTICS SeDtember 1989 Sep. Sep. 1988 1989 % Chancre MAIN LIBRARY Print Materials 43,391 46,113 +6 Film and Video Tapes 9,807 9,378 -4 Audio Visual Equipment 51 61 + 20 Total MAIN LIBRARY 53,249 55,552 +4 BRANCH LIBRARY Print Materials Film and Video Tapes 10,508 11,563 1.383 1,350 Total BRANCH LIBRARY 11,891 12,913 TOTAL CIRCULATION 65,140 69,465 ............................. REFERE NCE OU ESTIONS MAIN LIBRARY Adult Children's Online Searches 5,155 5,784 1414 1,693 2,333 Total MAIN LIBRARY 6,862 8,131 Total BRANCH LIBRARY 872892 TOTAL QUESTIONS 7,734 9,023 ............................. PEOPLE COUNTE R (Daily Average) Main Library Branch Library 1,647 1,538 362 385 TOTAL 2,009 1,923 + 10 -2 +9 +5 + 12 LUi + 38 + 18 +2 + 17 -7 +6 -4 ............................. ATTE Adult Programs Children's Programs TOTAL Sep. Sep. igaa 1989 116 79 867 1,376 983 1,455 ............................. INTERLIBRARY LOANS BOOKS AND REFERENCE Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad FILMS 149 126 85 125 350 273 77 91 Borrowed from other libraries 18 13 Loaned to other libraries 22 15 ............................. Main Library Branch 877 726 167192 TOTAL 1,044 918 - 32 + 59 + 48 - 15 + 47 - 22 + 18 - 28 - 32 - 17 LLs - 12 LISRARY BOARD - ONLY -.- .A YV --CALIFORNIA STATE LIBRARY-- I 6;?J NEWSLETTER 1 1 ! Cary E Strong. State Librarian ISSN OL76-c37? September 1989 No. 105 ~.. - - . LIBRARIES JOIN LITERACY CAMPAIGN California State Librarian Gary E. Strong has announced the addition of five new libraries to the California Literacy Campaign (CLC). They are as follows: Madera Public Library Mariposa Public Library San Jose Public Library San Leandro Coummunity Library Upland Public Library The CLC is in its sixth year. Grants are provided to qualifying California public libraries for up to five years to offer instructional services to adults who speak but do not read and write English. During the start-up period an increasing financial responsibility for ongoing literacy services is assumed by the local library. A total of 81 public libraries are a part of the CLC in Fiscal Year 1989-90, 57 of which are receiving grants under the California Library Services Act. A list of grantees follows. -4 C4LIFORU14 STATE LIBRARY P 0 BOX 942837 0 SACR4MENTO. C4 94233-0001 1989190 Cacifomia Lite- Campaign Establishment Grant Awards Alameda Free Library $ Alpine County Library Altadena Library District AubumPlacer County Library Benicia Public Library Berkeley Public Library Butte County Library Chula Vista Public Library Colton Public Library Colusa County Free Library Del Norte County Library District Downey City Library El Dorado County Library Glendale Public Library Glenn Co. Joint Powers Library Authority Hayward Public Library Hemet Public Library Humboldt County Huntington Beach Library Inglewood Public Library Kings County Library Lake County Library Lassen County Free Library Livermore Public Library Lompoc Public Library Long Beach Public Library Madera County Library Marin County Free Library Mariposa County Library Mendocino County Library Menlo Park Public Library Monterey County Library National City Public Library Newport Beach Public Library Palm Springs Public Library Placentia Library District Pomona Public Library Redwood City Public Library Riverside City/County Library San Bernardino Public Library San Diego Public Library San Jose Public Library 25,202 35,723 62,265 3,102 49,853 104,255 27,260 60,350 91,600 68,526 69,668 5 1,932 56,952 77,169 42,240 80,410 17,850 49,563 40,011 57,500 88,630 69,269 62,826 41,467 105,139 52,503 63,788 27,302 am 49,941 36,753 78,133 52,744 73,264 26,668 80,466 80,OOO 98,460 42,049 75,958 145,733 140,OOO San Leandro Community Library San Luis Obispo City/&. Library San Mateo County Library San Mateo Public Library San Rafael Public Library Santa Barbara Public Library Santa Clara County Free Library Santa Fe Springs City Library Santa Monica Public Library Santa Paula (Blancbard Community) So. San FranchDaIy City Sonoma County Library Stockton/San Joaquin Co. Public Tehama County Library Upland Public Library Wdlafid Public Library 87,982 40,953 96,818 58,699 74,905 78,333 69,553 62,067 114,788 36,490 61,636 90,800 52,158 90,410 69,449 28,800 STATEWDE REFERENCE SERWCES PROGRAM MOVES FORWRRD On August 18, 1989, the California Library Services Board directed the State Librarian to prepare a Budget Change Proposal for $5 million to implement the new statewide reference services program under the California Library Services Act. The design and service priorities for that program were developed through an extensive planning process involving literally hundreds of librarians Over the last four years. It builds upon the strengths of BARC and SCAN, and the third-level reference services that they have provided so well, and it draws upon the services and recommendations developed by California librarians to respond to the needs components of the new statewide reference services program and their approximate funding allocations are: of ethnocultural populations. Key 1. Reference Service Enhancement and Improvement (25% of funds), designed to expand the capacity and capability of -2- local public libraries and CLSA Systems to respond to the informational needs of people within their service areas through: provision of continuing education opportunities, institutes, internships, training, field consultations, etc. development of local and System reference collections and services creation of reference resource tools such as on-line information files, publications, and directories promotion of reference service through publicity, public relations, and publications 2. Ethnic Resource' and Research CenterKentem (30% of funds), to expand access to multilingual, multicultural information resources for people and for libraries and to increase the statewide capacity to meet the information needs of a pluralistic, multicultural society. The Center/Centers will: gather data on existing resources (library and information resources, statewide information and referral agencies, etc.) subsidize access to 1ocaUregionaUstatewide library and information sources develop reference resource tools such as on-line ready reference files, directories, and databases. disseminate resources and information directly to Systems, libraries, and/or people provide training programs coordinate publicity and public relations activities 3. Ethnic Reference Service Enhancement and Improvement (20% of funds), to expand the capacity and capability of local public libraries to respond to the specific information needs of multilingual, multicultural groups through: development of local library reference collections and services provision of continuing education opportunities,institutes, internships, training, field consultations, etc. 4. Reference Referraythird-level reference (25% of funds), to provide access to highly specialized or complex information, requiring resources and expertise beyond that possible at the System Reference Center level. The program will involve: designation of a generalist center/switching center, which answers questions in all subject areas as well as coordinates their referral to specialist libraries and information sources. This Center monitors all question-handling activity, including those questions directly referred to specialist libraries and information sources, and analyzes statewide information trends designation of specialist libraries and information sources, which answer questions in specific fields of expertise designation of augmented System reference centers, which answer questions in all subject areas and may have special fields of expertise -3- Overall, the thrust of the statewide program is to improve the capacity and capability of local public libraries to deliver information to all their clienteles; and to develop, and draw upon, all the information resources of the State to meet the information needs of the people. If the Budget Change Proposal is approved by the Governor and the Legislature, the new program Will begin in Fiscal Year 1990-91. LSCA CONSTRUCTION GRANTS AWARDED California State Librarian Gary E. Strong has announced the award of seven library construction grants under federal Library Services and Construction Act (LSCA) Title 11. California received an appropriation for the current year of $1,956,117. All available funds from this appropriation were expended with the award of these grants. Priority for this year's awards was given to libraries serving communities with high concentrations of older people and large numbers of ethnic minorities. Priority was also given to general population areas with totally inadequate library facilities. The grantees are: The City of Brawley, Sl90,OOO toward a S440,OOO handicapped remodeling of and addition to the city library in the Imperial Valley. The County of EI Dorado, $525,154 toward a $1,686,186 new branch library in Cameron Park. The City of Escaloo, $456,250 toward a $1,303,570 new branch of the San Joaquin County Library. The County of Kiogs, $154,401 toward a $388,205 new branch library in Kettleman City. The County of Madera, $45,000 toward a S90,OOO addition to the Oakhurst Branch Library. Tbe City of Sea Marcos, $454,700 toward a $1,974,000 new branch of the San Diego County Library. "he County of Trioity, $130,612 toward a S262,OOO second phase to complete its Main Library project. MINORITY RECRUITMENT SCHOLARSHIPS ANNOUNCED Recognizing the major shortage of ethnic minority librarians to meet the needs of the state's multicultural and multilingual population, in 1973, the California State Library established the Minority Recruitment Scholarship Program. This year, 35 students have been awarded scholarships ranging from $1500-$5ooo. Nominations were received from all three of California's graduate library schools as well 8s 13 public libraries and one academic library. "be names of the scholarship recipients, the schools they will attend, and their ethnicity are listed below. Sen Jose State University Martha Abrams Black Nancy Baca Hispanic Elsie Chappell-Bailey Black Wilford "Nicky" Baxter Black Kathryn Contreras Hispanic Neva West Cosby Black Aileen Furuyama Asian/Pacific Lillian Leon Godreau Hispanic Edward Louis Flores Gonzalez Hispanic -4- Nirmala Guliani hianPacific Eileen Kuo AsianPacific Todd Wu Lam AsianPacific Darlene R. Sison AsiadPacific Valerie C. Spencer Black Lambert Van Buuren Black University of California at Berkeley Myra Kitchens Borg American Indian Alton Chinn AsianPacific Sarah S. Saulter Black Debra J. Slone Black University of California, Los Aqples Jesus Arroya Tina Brown Gina Carrasc~ Robert Chang Chao-yi Chuan Valerie Julius Kathleen Lmv David Monroe Sylvia Morales Shirley Quan Choonhee Rhim Francie Schwan Stephanie Sterling Jerrel Thompson Anthony Toyofuko Katsue White Hispanic Black Hispanic AsianPacific Asiaflacific Black hiadPacific Black Hispanic Asiaflacific AsianPacific Hispanic Black Black AsianPacific AsianFacific CLSB TARGETS YOUTH-AT-RISK FOR PROGRAM DEVELOPMENT At its August 17 meeting, held at the Hunt Branch of the Fullerton Public Library, the California Library Services Board adopted a genera1 policy to guide the future development of the California Library Services Act (CLSA) Special Services Program and chose the next target for future program development. The policy emphasizes the Act's primary goal of equality of access to library services -5- and resources for all Californians by calling for service programs that remove barriers to library service that currently separate library services from underserved and special needs populations. Other key policy points include the promotion of partnerships with community groups, social and government agencies, and business and the involvement of the targeted group in planning seMces. The policy emerged after a year and a half of intensive work by the CLSB Ad Hoc Committee on the Underserved, chaired by Board Member Effie Lee Moms. The Ad Hoc Committee also developed three program models for consideration for further development and implementation. The CUB unanimously adopted the Youth-at-Risk model as the next to be developed under the CLSA Special Services Program. The CLSA Special Services Program currently funds the California Literacy Campaign and the Families for Literacy Program. Copies of the complete policy and the Ad Hoc Committee on the Underserved Final Report, including the Youth-at-Risk model may be obtained from the CLSA Program Office, Library Development Services Bureau, 1001 6th Street, Suite 300, Sacramento, CA 95814. NETWORK SERIALS TASK FORCE ISSUES PRELIMINARY RECOMMENDATIONS The Network Serials Task Force, charged by the California Library Networking Task Force and the California State Librarian to prepare guidelines for bibliographic access to serials in California within a multitype library environment, drafted and issued its preliminary recommendations in September. The report encompassed participation, products, bibliographic content and format, access points, and scope. Based upon comments from the library community, revisions will be made in these guidelines and the Task Force will begin to explore alternative methods and structures for meeting the guidelines. Persons interested in reviewing and/or commenting on the preliminary recommendations are invited to contact Barbara Will, Networking Coordinator at the State Library, at (916) 322-0371. LITERACY RECRUITMENT TV COMMERCLQLS TO AIR THIS MONTH The California Literacy Campaign (CLC) has unveiled a dramatic new television commercial which is set to air statewide this month. The commercial is targeted to reach an estimated audience of 3.1 million English- speaking Californians who have reading and writing difficulties. "Utilizing the broadcast media is essential to reaching this segment of our population," said California State Librarian Gary E Strong. In the past, each of the State's Literacy projects funded their own promotions. In order to finance statewide television advertising, 45 of 81 public libraries participating in the California Literacy Campaign pooled their resources. This is the first time CLC libraries have joined forces to do television advertising on a scale that the programs could not afford individually. The spots examine the often tragic impact reading difficulties have on job advancement, family relationships, and health issues. The concept for the new 30 and 15 second spots was developed by Adam Zimmerman of the Santa Barbara based Bradley Mansfield Agency, and Daniel Berkowitz, an independent director from Lm Angela. The attention getting commercials use stark black and white images to symbolize the feeling of alienation experienced by many adult readers with temporary reading and writing deficits. Each spot holds out a message of hope for those willing to take advantage of the public libraries' free one-on- one tutorial reading and writing program. WORK AND HUMANITIES COME TOGETHER IN NEW LITERACY LEARNING PACKAGE Workine in California is a collection of stories, poems, articles, intemiewr, and songs about the world of work designed for adult and high school literacy students. Through audio cassette tapes with accompanying booklets, Workinn in California introduces content from the humanities while developing skills in reading, writing and critical thinking. The package was produced by Audrey Coleman with funds from the California Council for the Humanities and the MacArthur Foundation. It includes: 0 a learnerheaching guide 0 published works by acclaimed California authors 0 selections that both involve and inform students 0 audio cassettes featuring readings, songs, and Visits with Writers and workers from the Golden State 0 humanities content from the fields of literature, journalism, history and ethnic studies "I have reviewed the entire package and am very excited about the opportunities it provides for enhancing the learning -6- experiences of adults," said Gary Strong, California State Librarian. "Workine - in California affords the listenerheader access to a rich treasure of knowledge about people working and writing in California." Copies are free to library literacy programs through October 30, 1989. To order, send $10 to cover shipping and handling to: Working in California c/o California Literacy Inc. 339 Mission Drive San Gabriel, CA 91776 For more information on how to teach with the package, contact: Audrey Coleman, Producer Box 5053 Culver City, CA 90230 (2 13) 568-9765 TIPS: TRENDS AND ISSUES FOR LIBRARY PLANNERS This month's column contains thoughts on planning for the two big "C's": Communications and Computers. "Can Men and Women Learn to Communicate?" This article in the March 1989 issue of Successful Meetines speaks to the fact that the gender makeup of business meetings has changed dramatically over the last two decades and that organizations risk loss of valuable input if traditional male- models of communication patterns continue to dominate meetings. According to the article, "Gender differences are not right or wrong. . . but deny them and they result in misunderstanding and conflict." There are implications here for the library profession where there are traditionally more women than men in most library meetings. Consequently, care needs to be taken to ensure that communication patterns are not overly of the "female model," in order to avoid losing valuable input. The article discusses the biological differences between the ways men and women process information, differences which ". . . make neither sex superior or inferior in business situations," but which ". . .are magnified by our rearing, and eventually lead to different patterns of thought and communication ..." It includes an example of the different ways young girls versus boys deal with the moral question "...may a sole provider of food steal to save his (her) family from hunger?" It also includes a useful "gender relations" quiz and a variety of recommendations on improving communication techniques. *** Realistic Staff Support Is Essential For Effective Public-use Microcomputer Applications. Those planning any type of service that depends on use of microcomputers by the public must keep in mind the heavy assistance commitment entailed if these are to be used for anything other than games. This ongoing commitment seems often to be overlooked in library program. The need goes beyond introductory orientation and training and must include con tinuously-available, knowledgeable support for equipment and software questions and problems. The need is even greater in Computer Assisted Instruction applications such as ESL and general literacy, where language and insecurity may be as big a problem as dealing with a new technology. Micros in libraries can provide benefits to the public, but realistic, ongoing staffing by dedicated volunteers or paid staff is essential. This has been the experience of the State Library staff working with library applications of micros: the library's literacy staff, AI -7- Bennett and Paul Kiley; the library microsystems specialist John Jewell; and automation consultants, as well as Jackie Siege1 of the Government Publications Section who has worked in public library public-use programs in Southern California. The requirement is echoed in program after program nationwide. For instance, the MarcWJune issue of Librarv Outreach Rewrt from Florida, carried an article entitled "Computers and Literacy, Jacksonville Public Libraries" in which Jean Brinkman reports using three full-time paid professionals to support 25 to 30 literacy students per week, an average of 8 to 10 users per staff, not an unrealistic ratio. "A word to the wise . . ." PEOPLE AND PLACES Carol A. Aronoflr will retire as Santa Monica City Librarian on September 29, 1989. Acting Director is Molly Richardson. James Boulton retired as Director of Hemet Public Library on August 25,1989 due to ill health. He subsequently died of cancer September 17, 1989. Jo Daugherty is serving as Acting Director. John CUI&, Senior Librarian in the California State Library's Government Publications Section has retired after 23 years with the Library. During that time, he worked in many capacities. Most recently, as the Senior Librarian for Reference Services in the Government Publications Section, he handled much of the Section's reference and interlibrary loan duties, scheduling, attending workshops and staff training. Following his retirement, Mr. Cub plans to move to Illinois to be closer to family and friends. His last day at the Library was September 15, 1989. Kbthleen Low, a Senior Librarian in the State Library's California Library Services Act (CLSA) Program Office transferred on August 14, 1989 to the Library's State Information and Reference Center. One of Ms. Low's primary responsibilities in the CLSA Office was as Statewide Data Base Program Manager. Her new position is that of Library Outreach Services Manager. She is responsible for promoting the Library's services and resources to its clients. Livemore Public Library's new phone number is (415) 373-5500. -8- m m m 4 In m ? -?? h In W W 0 0 m h h m ‘9, H m s 4 h Lo 4 m W ? m m m 4 e ‘L7 5 0 m m m 9 $1 m d h c m