HomeMy WebLinkAbout1989-12-20; Library Board of Trustees; MinutesMINUTES
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Meeting of: LIBRARY BOARD OF TRUSTEES
Date of Meeting: December 20, 1989
Time of Meeting: 3:OO p.m.
Place of Meeting: City Council Conference Room
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President Cooper called the Meeting to order at 3:OO p.m.
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Present: President Cooper, Library Board Trustees Groese,
Martin and Trigas. Trustee Curtin arrived at
3:lO p.m.
Absent: None.
Also Present Were: Clifford Lange, Library Director
Geoff Armour, Assiatant Library Director
Mary Melideo, Friends of the Library
Virginia Wattereon, Representative
Genealogical
Society
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The Minutes of the Meeting held November 15, 1989, were
approved ao presented.
QmnITcIIp:
a.
Trustee Trigae deferred to the Agenda.
b. gudaet
Trustee Martin deferred to the Agenda.
C. per aonnel
Director Lange reported that a Collection Development
Librarian position had been advertiaed, with 23 applications
received.
d. Youfh
Trustee Grosse reported that the Christmas activities were
in process. Next month there will be a new mural, with the
children to bring pictures and/or facsimiles of underaea
animals.
OLD:
a. Architect Reaues t for Prowsal and New Buildina Proaram.
Director Lange stated he had reproduced the entire document
and included it in the packet. There would be a half hour
for the presentation from each of the finalists and a half
hour for questions.
b. California Librarv Association Conference ReDort.
Director Lange referred to the report contained in the
packet.
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\4 \ TRUSTEES
cooper
Grosse
Trigas
Martin
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MINUTES
December 20, 1989 LIBRARY BORRD OF TRUSTEES Page 2
OLD BUS-: (Continued)
c. FFa.
Director Lange stated that the City Council establishes
goals for a given year and the Department Heads come up with
objectives. The Library is under the heading of Cultural
and Recreational. Most of the objectives have been
achieved, with the fourth quarter objectives not achieved
because of the scheduling for the new library. The
architect has not yet been hired, so those objectives will
be carried over to next year. The new goals and objectives
for 1990 will be formulated within the next few months.
p BUSINBSS:
a. 13.
Director Lange reported there had been a budget meeting
where the material included in the pacKet was distributed.
He said the plus for the library is in adding personnel.
b. CSCA ADD^ ication Form and Sched ulg.
Director Lange referred to the material reproduced and
included in the packet. He said the Board Members could see
the due dates an the applications, and those will be
submitted without any difficulty.
Dr. Lange will meet with John Cahill in January and will
submit two Proposition 85 applications; one for the new
building and one for the Cole Library, where handicap access
remodeling is needed. There will be two applications
(Prop. 85 and LSCA) submitted for the Cole Library and one
for the new building.
Director Lange said that in the material sent, they hope to
fund 50 or 60 projects out of Proposition 85 money. This
would mean smaller projects would be chosen, and he felt
that the new building might not be funded.
Board Member Trigas suggested submitting an application for
a part of the new building ae a complete project. Director
Lange added that they could ask for a phase ae one complete
part. Board Member Trigas said that since smaller projects
would be considered, it would be well to submit a project
for around one and a half million dollars.
d. partnersh ins for Chanaemunitv Librarv Service Granta
proarm.
Director Lange said this is the Notice of Intent rather than
the final application. He indicated this is the second year
the State Library has funded this particular type of
program.
Dr. Lange said one of the Library's objectives dealt with
reaching the Hispanic Community in Carlsbad and this program
is exactly focused on that kind of activity. He felt the
application Submitted should be a good case for a grant, and
complimented Geoff Armour and Lynda Jones for an excellent
job on the application.
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TRUSTEES
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MINUTES
December 20, 1989 LIBRARY BOARD OF TRUSTEES Page 3
NEW BUSINBSS: (Continued)
Ceoff Armour stated that Lynda Jones did most of the detail
work on the application and a lot of research. This is a
two-part grant, with the first part a needs assessment, with
up to $5,000 to do this. Up to ten projects will be funded,
with the amount of money available one million dollars.
Mr. Armour said thie needs assessment would be an excellent
way to find out who is out there, and get to the people who
live in the canyons who-are not literate in any language.
He said it is one of the goals of the library to have more
staff people who are bilingual.
LIBRARY D IRECTOR'S REPORT:
Director Lange reported that the Parks and Recreation
Department has completely redone the landscaping around the
library. Trees have been replaced and trimmed, with
tremendous improvement to the grounds..
Dr. Lange said that the goal for introducing the online
catalog is September of 1990. He will have a report for the
Board in January. It will be in the Branch Library first as
a test site and for reactions from the public.
Dr. Lange said the Library is getting geared up for tax form
distribution. There will be a difference this year, as there will be no tax preparation assistance in the Library.
Geoff Armour continued that report, stating there are two
tax preparation programs--low income or elderly--VITA, and
the tax aid program.
preparation done in the Library. President Cooper will
coordinate distribution of reproducible forms.
Hr. Armour stated a need to put out smaller numbers of
forms. He said that overnight all forms disappear in large
numbers, and although this is just a community service
provided by the Library, people become upset if they can't
get all the forms they need.
Director Lange added that the State adopted legislation
mandating that libraries distribute State tax forms, and a
study has been made to see about the cost and if there is a
way to provide for reimbursement.
The suggestion was made to have a box sitting out that is
designated as a place for a donation to the Friends of the
Library, to help defray the cost of distributing these
f ome.
By mutual agreement, there will be no
FRIENDS OF TBE LI BFtARY :
Mary Melideo reported that the book sale at the Branch
Library was discussed by the Friends of the Library at their
meeting, and it was felt that the sale would probably be
repeated next year.
GENgAux; ICAL soc IEa:
There was no report.
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MINUTES
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December 20, 1989 LIBRARY BOARD OF TRUSTEES Page 4
BBRRA ADVISORY BOARD:
President cooper reported the next meeting of the Serra
Advisory Board would be February 22, 1990, in Carlsbad.
nary Melideo stated that she would like to s@e a way to have
the public make a donation to the Friends 0' the Library for
the service of providing tax forms. The suggestion was made
to have a sign made asking people to take no more than two
copies of a form.
By proper motion, the Ueeting of December 20, 1989, was
adjourned at 3:56 p.m.
Harriett Babbitt
Minutes Clerk
TRUSTEES '
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City
December 4, 1989
SOUTH CARLSBAD LIBRARY PROJECT
The City of Carlsbad wishes to inform you of your selection as one
(1) of seven (7) finalists to provide architectural consultant services for design of the South Carlsbad Library project. The Library Building Review Committee would like to meet with the members of your project team to discuss your project proposal in more detail. Following these interviews, the Library Building
Review Committee will recommend one (1) of the seven (7) finalists to enter into contract negotiations with City staff leading to formal approval by the Carlsbad City Council as the architectural consultant for this project.
Your firm's interview has been scheduled for on , January -, 1990, in the Conference Center of the City of Carlsbad's Public Safety and Service Center, 2560 Orion Way, Carlsbad. Enclosed is a map showing the location of the Safety Center. Equipment and facilities for audio and visual displays will be made available at the Conference Center, including display easels, a projection screen, and a Kodak slide projector with remote control. If you wish to utilize this equipment as part of your presentation, please bring with you a suitable Kodak slide
carousel.
PROJECT PRESENTATION FORMAT
The format of the interview session will consist of two (2) segments. The first segment will be an opportunity for your project team to make a presentation, limited to thirty (30) minutes. Please have the project architect, design architect,
interior designer, and any other members of your project team who
will have direct responsibility and involvement in the project present at the interview. Pertinent representative samples of work of the project architect, design architect, and interior designer
which they, as individuals, have done or have had active
participation in, should be available at the presentation. The
project team should present their credentials that qualifies them
to design this project, how they are to conduct the project,
introduce and identify the specific responsibilities of each team
2075 Las Palmas Drive-Carlsbad. California 92009-4859-(619) 438-1 161
South Carlsbad Library Project
Page 2
member, discuss the approach to the project as stated in your written proposal, present the firm's approach to interior design and relate information on experience with previous projects of similar scope and complexity.
The second segment of the interview will be the responses by the project team to a series of questions from the Library Building Review Committee. To assist you in preparing for this portion of
the interview, enclosed are the proposed interview questions.
REOUEST FOR PROPOSAL
In order to help the Library Building Review Committee make a more
informed selection of an architectural consultant for this project,
please prepare a written proposal that further details and expands on information previously submitted by your firm. This information should include project approach, techniques, methodologies,
strategies, resources, personnel, communication, and other factors
you feel appropriate to accomplish the general objectives of this project as outlined in our initial letter of September 29, 1989, and in the Project Scope identified below.
The Library Building Review Committee is interested in your
emphasis of the management, coordination, and timetable of each
phase of the project. Your proposal should include a schedule identifying a time period for each phase of the project up to and including construction bidding.
The project team should also demonstrate its ability in cost
estimating and maintaining an established budget. Please provide a summary of recent completed projects showing initial cost
estimates, final estimates, actual bid prices, and change order
costs.
Finally, the Library Building Review Committee is interested in the
current work load and availability of the project team and the commitment of its resources, including those of its subconsultants, to offer immediate and complete attention to this project.
Also to be included in your proposal is a list of general and major
contractors and subcontractors from your firm's relevant projects completed in the last three (3) years. Please include appropriate names, addresses, and phone numbers for reference.
Please produce a total of fifteen (15) copies of your submitted detailed project proposal. These materials are to be received by the City of Carlsbad, Municipal Projects Department, 2075 Las
Palmas Drive, Carlsbad, California, 92009, by no later than 5:OO
p.m., Thursdav. Januarv 11, 1990. This will enable distribution
and review by the Library Building Review Committee in advance of the interviews.
South Carlsbad Library Project
Page 3
PROJECT SCOPE
The scope of this project includes completion of all tasks as outlined in our initial letter of September 29, 1989.
Additionally, the following tasks will be required: - Prepare interior design and purchasing specifications of
all furnishings and facility operating equipment
including review and approval of furnishing and equipment
bids.
- Perform analysis and prepare schematic designs of the
existing library facility located in the northern part of the City. This phase will involve the architectural and engineering evaluation of the building and preliminary cost estimates on basic renovations and
handicapped accessibi-lity.
- Prepare, file, administer, and otherwise secure all building, environmental, grading, special use or other permits and approvals required by all governmental and special district agencies for the project.
- Prepare displays, exhibits, scaled detailed models, and
make several formal project presentations to City Council, Library Building Review Committee, City staff, and other community interest groups.
- Perform all tasks not otherwise identified above but
necessary to deliver a complete library facility
acceptable to the City of Carlsbad consistent with the
general intent of this project.
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As a separate part of the project proposal, the project team should
address its experience, ability, and availability to perform
construction management services for this project. This is to
include a complete on-site management of all aspects of the
construction phase of the project through and including acceptance by the City of Carlsbad. Additionally, the architect shall provide complete and final as-built drawings. The City of Carlsbad will provide all building inspection services.
PROJECT SCHEDULE
The Library Building Review Committee will weigh very heavily, the
ability of the project architect team to meet a design schedule in which project design will begin in March, 1990 to be followed by
a construction start date of early Spring 1991. Please note, the
South Carlsbad Library Pro] ect Page 4
City of Carlsbad will require approximately sixty (60) to ninety
(90) days to advertise, receive, review, and award construction
bids.
The following is a schedule of events prior the initiation of the
design of this project:
January 11, 1990 Detailed project proposals to be submitted
to the City.
January 18-19, 1990 Project architect team interviews. Library Building Review Committee
discussion and selection of an architect
team for this project.
January 22, 1990 Notificationof recommendedarchitectteam
through February 16, and completion of contract negotiations.
1990
February 27, 1990 Carlsbad City Council awards project
design contract.
March 1, 1990 Notice to Proceed issued to project
architect team. Project design officially begins.
The City of Carlsbad looks forward to the receipt of your detailed
project proposal and upcoming interview. Please direct all
correspondence and questions relative to this project to the
undersigned, or Dr. Clifford Lange, Library Director or Mr. Kenneth
Quon, Project Manager at (619) 438-1161. Thank you for your
interest in this project and in the City of Carlsbad.
JOHN J. CAHILL
Municipal Projects Manager
JJC: jkb
Enclosures
c: Frank Mannen, Assistant City Manager
Clifford Lange, Library Director
Geoff Armour, Assistant Library Director
Kenneth W. Quon, Project Manager
David Smith, Library Building Consultant
INTERVIEW QUESTIONS
Following the presentation by your project team, the second segment of the interview will consist of your responses to the following
questions:
1.
2.
3.
4.
5.
The library must make maximum use of available gross building space. Due to code restrictions, the gross library building
area is restricted to a maximum of 58,600 square feet. The
net programmed area is 45,700 square feet (78%). the
unassigned building area is 12,900 square feet. See the
enclosed summary of the library programmed spaces.
Discuss how your firm will create an exemplary building design
which will meet these space allocation requirements.
Discuss your firms approach to satisfying the lighting
requirements necessary in a library facility. How will your firm approach the design of this feature? What
consultants/experts do you intend to use? What are their credentials and how will you use them?
The new Carlsbad City Library will be built in a shopping
center which has a Mediterranean exterior design motif. It is important that the exterior of the library be distinctive
and stand out as an important community service, yet be in
harmony with the surrounding buildings. How can this be
accomplished?
The library staff and non-public areas of the new Carlsbad City Library (technical services and administration, 5,000
square feet) may eventually be relocated to allow for the
internal expansion of public space. This will also be done
with the art display area 1,000 square feet which will serve as expansion for the childrens services.
How can these areas be designed to meet both the present programmed use as well as the future conversion into more general library space?
The initial stages of the project will require immediate work on the interpretation of the program and start of schematic
design for the new Carlsbad City Library to be built in the south. At the same time, the library and City is interested in securing an architectural and engineering evaluation and preliminary cost estimates on basic renovations and handicapped accessibility within the existing library.
How would your firm propose to address both activities in an
intelliuent, expeditious manner?
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INTERVIEW QUESTIONS
Page 2
6. Please delineate the respective responsibilities and the lines
of communication which will be used. Who will be in charge and in contact with the library?
7. Please discuss the impact of. your firm's office location and
the time and distance to the project site. What impact will this have on the project design work and necessary meetings as well as the oversight of the project during construction.
Impact on billing for time and expenses.
SUMMARY
CARLSBAD CITY LIBRARY BUILDING PROGRAM
This library building programincorporates all recent library planning infomationwith substantial
community input and details a new library which, with the Georgina Cole Library (the existing Elm
Avenue library), will serve the city satisfactoriy through 1998. This building program provides
€or both physical growth of the library’s collection and scMces as well as anticipating the impact
of ttchnology.
The opening of this library in 1992, in conjunction with the completely renovated Georgina Cole
Public Library, will provide the citizens of Carlsbad with two major public library service points.
o The Carlsbad Public Ubrary serves a city population currently estimated at 65,000. As the
major public library facility in North County, a substantial number of users are drawn from the north as well as the east and south. It is anticipated that by 2000, the Carlsbad population will
have increased to approximately 100,000 and will have reached the population build out level-
of 137,000 between 20 10 and 2020.
o The present library is 24,600 square feet and was constructed in 1967. The growing Carlsbad
population resulted in the opening of the La Costa Branch (4,500 square feet) in 1984.
o Carlsbad City Libraries have consistently been the heaviest used libraries in California in terms
of per capita circulation of materials. Over 660,000 individual user visits were made to the CarlsbadLibrarieslastyear.
o Planning for thb library began with the Carlsbad City Master Plan developed in 1986 which determined, through the- Management Program, that there should be at least 800 square
feet of library space for every 1,000 residents. Because of the substantial growth in the
southern portion of the city, a decision was made to build a major library facility in the south central area and retain andimprove the existing library.
o The combined area of the two facilities, over 83,000 square feet, will adequately serve the community through 1998 when the Georgina Cole Library will be substantially expanded to a
size which will adequately me the anticipated build out population.
The New Carisbad City Library
o The 58,600 square foot library will be constructed within the Plm4 Paseo Real, a 28 acre
shopping center, at the corner of El Camino Red and Alga Road. The new library will occupy
a 6 acre site at the highest point on the property. The center, which is now under construction,
will include a supermarket, retail stores, a movie theatre, restaurants, and a post office.
o It is anticipated that the library will be constructed with a single level at grade providing
complete handicapped accessiblilty.
o The exterior of the building wiU be compatible with the Mediterranean design of the shopping
center.
o Parking will be substantially improved with 350 spaces available on the library site.
o The interior of the library will be completely functional with large open bays capable of being
organized and rearranged to suit future library seryices and collection shelving needs.
o Major features of the new library will include:
o A 150-200 seat auditorium for both presentations andperformances.
o A multipurpose room which can be used for large childrens group programs as well as
beingsubdividedintoco~~~roomsforcommuoitygroups.
o A public access on-line catalog of all Carlsbad library holdings will be provided. This
computer based system will also provide bibliographic infomation to the Cole Library in
northCarlsbad.
o A video production center will be located in conjunction with the auditorium and
multipurpose room so that the library may originate as well as receive telemnferencingand
other signals for communication to groups within the library.
o An informatioxdaudiovisual services desk will be established to assist people in Using the
generalcolldon, computer catalog, and non-printmaterials.
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o Reference services will be expanded with increased access to databaseinformation,
CD-ROM and computer storage of information. There wiU be an emphasis on in-depth
reference service to the general community as well as information services to address the
technological needs of the Carlsbad business community.
o Childrens services will have an area organized and specially designed for collection and
students as well as access to the meeting facilities for the many popular programswhich are
presented.
o An art exhibit area for traveling exhibits and local artist displays will be set aside in the
building as a means of fostering the Carlsbad cultural arts program.
o The library administrative offices will be located in the libmy along with all major support
services. The building will be planned so that these activities can be relocated, if the need
for expansion area occurs in the future.
Summ am oi Space. Seatinr. and Shelving
o The gross square foot area is 58,600 square feet.
o Public seating - 250 plus a 250-400 capacity in the audibrium/multipurposc room.
o Library collection capacity - 200,000 items plus microfh, CD ROM based information and
magazines.
o Staff worWstorage area arc increased by approximately 1 50%.
o The initial building planning and program phase will be completed in December of 1989. The
architect is being selected and will start work on the project in late February 1990.
o Construction will begin by early 199 1.
o The building will be wmpleted and open for seryicc in the spring of 1992.
o The renovation/mrgation of the Georgina Cole Library will begin after the new building is
occupied and should be completed by the end of 1992.
Th followi
CARLSBAD CITY LIBRARY
LIBRARY SPACES PROGRAMMED
g list is a compilation of spaces which exist or will be included in the development of
a comprehensive allocation of functional library arcas in he building program for the ncw Carlshad
City Library located in the Plaza Paseo Red shopping center.
The listwhich has been compiled is bd on both the present and anticipated program of services
and administrative organization of the library. It identifies any space which is 50 square feet or
more andlor has any unique function.
The gross square foot area of the library is 58,600. Due to code restrictions, this is the maximum ..
building area and there will be no provision for external expansion. The total assigned building
area is 45,700 square feet (78%). The total unassigned building area is 12,900 square feet (22%).
All stnrctural. mechanical, general circulation and restrooms must be included within this
allocation.
Proximities of related ateas can be assumed from the related groupings. Example: The four major
spaces allocated below have a functional relationship and must be adjacent:
3.0 Circulation Center
3.1 Ciulation Desk Area
3.2 Circulation Staff Work Room
3,3 Circulation Supervisor’s Office
3.4 Assfstant Circulation Supervisor’s Office
Within a section like the Circulation Desk Area, 3.1, the spaces 3.1 1 through 3.1 5 must be
considered as a amsoIidatcd area in the library’s layout.
The numb to the right of each space indicate urn seats, (work stations) or basic library
collection capacity.
David R. Smith
Consulting Librarian
REVISED
November I 3, 1989
CARLSBAD CITY LlBRARY
PUBLIC SERVICES AND RELATED AREAS
1.0 PUBLICE” CE/LOBBY/DISPLAY
1.1
1.2
1.3
I .4
1.5
1.6
1.7
Vestibule
OencralLibrary Information
1.2 1 Community Bulletin BoaxVKiosk
1.22 Community Notices Distribution - Free Publications
1.23 Dircctoryof LibraryArcas-(MacintoshHypercard)
1.24 Libraqhformation/Handouts
Art/Lobby/Dbplaflrea
User stating - Bench 4
Book Return - 24 hour Drive-by/Wakup
Public Restroom
PubiicTelephone
2.0 Auditorium/Meetin~K~m~
2.1 Auditorium-
2.11 Auditorium 150Seab;
2.12 Storage (grand piano, podium, AV, etc.)
2.2 Multipurpose Room
2.2 1 Multipurpose Room - 90 seats
2.22 Storage (Chain, tables, podium, AV)
2.23 ChildremProgramStorage(separate)
2,000
I50
1,000
150
150
Assigned
Square Fee[
. i550 L- -.
200
250
1,000
50
50
Unassigned
Unassigned
..I 3 450. .-
2,150
1,300
1.3 - Short Term - will revert to Childrens seivice - Shelving/Seating by 2000
CARLSBAD CITY LIBRARY
3.0 C-nService
3.1 Circulation Desk Area
3.1 I Check& (1)
3.12 Chmk-out(3)
3.1 3 Registratiodnquiry - (2)
3.14 Materials Shelving - Staff Access
3.15 SecuritySystem/QueuingArea
3.2 Circulation Staff Work Room
3.2 I Reshelving Area - (2)
3.23 Collection Shelving
3.24 Storage - Supplies
3.22 Work Stations - (4)
3.3 Circulation Supervisor's Office
3.4 Assistant Circulation Supervisor's office
4.0 c)lildrensServices
4.1 Public Collection Shelving - 35,000
4.2 Userseating- General - 48
4.21 Children 30
4.22 SmallChildren I2
4.23 Adult 4
4.3 Publi~A~Catalog-2~&0f 16
4.4 Audio Visuai Listening Area - 6
4.5 ComputerUmka-8
4.6 Childrens Service Desk - (2)
4.61 service Desk - (2)
4.62 Staff Work Area/Roorn - (2)
4.63 Childrens services Supenrisor's Office (1)
Assigned
Square Fcet
200
500
200
100
Unassigned
9 50 300
450
1 00
100
125
125
I-- 5 500
3,200
1,200
100
100
200
700
300
250
150
4.7 Ratroom - C'hildretts (2) Unassigned
CARLSBAD CITY LIBRARY
5.0 ~opularBtowsinp/Paperbac_ks/Youna AdultCoUecjioq/Frimds Sales
5.1
5.2 User Seating - 12
Public Collection Shelving - 4,000 items
5.3 Young AdultCollection
5.3 1 PublicCollection 2,500 items/magazines
5.32 User Seating - 6
5.4 Friends Book Sales Area
5.41 Books, Magazines, Sales ha
5.42 Friends Work Room
6.0 Audt '0 visualcollectioo
6.1 Public Collection Shelving - 20.000 items
7.0 A dultC 0 UectiodSeatinRdU set Ass istance
7.1
7.2
Circulating Collection Shelving 120,000 itcms
Gemeral User Seating - 44
7.3 Mormation - User Assistance Desk Area (4)
7.3 1 Information Desk Area (2-4) 7.32 Staff Work Area (8)
7.4 Public Acas Catalog
7.41 Main Location(s) 1Oof 20
7.42 SecondaryLnCatiorw 4of20
7.5 Study ROOIM (4) - 4-8
7.6 Word Rocessing&fimmputer/ryping Room - 4
7.7 Copy Machines - (#I, #2, #3 copy machines of 4 total)
200
200
300
200
400 450
Assigned
Square Feet
ISQQ
300
300
400
500
1 SO0
1,500
13.400
1 0,000
1,300
850
700
500
200
200
200
I50
,
CARLSBAD CITY LIBRARY
8.0 Magazines/NewspaF- Current
8.1
8.2 User Seating - 18
PublicCollection Display Shelving - 650 titles
9.0 Reference Services
9.1
9.2
Reference Collection Shelving - 9,000 items
User Seating - 40 includes indexes CD ROM
9.3 Public Access Catalog - PAC (4 of 16)
9.4 MagazinedNews Papers - Back Issues - 650 titles
9.41 Back Issue Shelving -
9.42 Microform CoUectiodCD User Area - 15
9.43 Copy machine (#4 of 4 copy machines)-
9.5 ReferenceDeskArea
9.51 ReferenceServiceArea-(3)
9.52 Telephone Reference - ( I)
9.53 Database Searching Station - (2) - 2
9.54 lnterlibqLoan-(2)
9.6 Reference Staff Workroom
9.1 5 1 Staff Work Area (6)
9.152 Closed Stack Shelving Area
9.153 Storage - Supplies
9.154 Reference Services Supervhn Office (1)
1,000
7 50
50
400
150
200
150
400
200
50
150
Assigned
%uare Feet
1.000
400
600
6.100
1,200
1,200
200
1,800
900
800
TOTAL PUBLIC SERVICES SPACE 36,200
CARLSBAD CITY LIBRARY Assigned
Square Feet
ADMINISTRATIVE AND SUPPORT STAPP/NON PUBLIC AREAS
10.0
10.1
10.2
10.3
10.4
10.5
10.6
10.7
10.8
11.0
11.1
11.2
11.3
11.4
11.5
11.6
11.7
11.8
- Administratl 'veOffice Area
RecepUonArea
10.11 Visitor Seating - 2
10.12 Receptionist - (1)
AdministrativeSccmtaryArea
10.2 1 -tary(l) 10.22 CentraiFildSUgpIieS
Libraty Director's Office ( 1)
COnIkence (Board) Room - 16
Assistant Director's Offie - (1)
Administra tive Clerk's Office - ( 1)
Library Projects Office ( 1-2)
Restroom
TeChnicalservl 'ces
AcquisitioM - (3)
cataloging - (4)
pxncesh~ending - (3)
CoUection - BookTrucks and Shelving
Storage - supplies
Technical Services Supervisor's OCficc - (I)
Computer Room - (1)
CoUections Coordinator's Area - (2)
1.800
i50
50
100
400
150
250
250
450
200
150
200
Unassigned
-L-- 3 200
500
600
500
600
200
200
300
300
CARLSBAD CITY LIBRARY
12.0 MediaPmduction/Progr amandExhibi$
12.1 MediaProductionLab
12.1 1 WorkArea(2)
12.12 DarkRoom(1)
12.13 RemrdingBooth(l)
12.14 Video Production Control Room
12.2 ProgramsandBchibib
13.0 Staff htw
13.1 StaffEntrance
13.2 Staff Restrooms, 4 minimum plus 1 unisex shower
13.3 Staff Locken - 100
13.4 Staffbunge/BreakRoom
13.41 VendingMachhe ha
13.42 Kitchdoo@qaration
13.44 Fitst AidEot Room
13.43 Lounge/EatingArea- 16
14.1 Clod Stack Area - General Collection Compact
Shelving - 15,000 items
14.2 Storage - Furniture, Equipment, etc.
250
I50
100
200
300
300
400
100
150
450
50
Assigned
Scluare Feet
1.700
700
1,000
- 900
Unassigned
Unassigned
150
7 50
-- 700
500
200
CARLSBAD CITY LIBRARY
1 5.0 Deliveu/CocyMac he
15.1 Mail/Copy Machine/Receiving Room - (3)
15.2 DeliveryKoading
15.21 Dock
1 5.22 RefuseCollectiodStorage
15.3 MaintenanceStaff WorkArea(s)
15.31 Generalwork-2
1 5.32 Supplies Storage
15.4 Custodial Cl~t(s) - 3 (Disbibutd Locatiow)
15.5 MechanicalEquipmentRoom(s)
Total Assigned Non Public Areas
PublicArea
Total AssignedBuilding Area
Plus 22% unassigned area for stnrcture, mechanical
systems, gend~tim, andrestroonw.
Assigned
Square Feet
1.200
350
300
200
IO0
400
200
200
150
unassigned
9,500
36.200
45,700
12,900
TOTAL GROSS BUILDING AREA 58,600
CARLSBAD CITY LIBRARY
EXTERIOR SPACES -On the Library Site
16.0 PublicEntrancdrea
16.1 Plaza
16.2 Passengerpickup/dropoff
16.3 Accw to bookreturn
16.4 LandscapedAreas
17.0 Cou~arb
17.1 ChildrcrwScrviceslAuditoriwn/Multipu~Room
17.2 Staff Break - Smoking Ana
18.0 Parking P!b!k
18.1 caf
18.2 Motorqcle
18.3 Bicycle - racks at the entry or staff entry
18.4 Library~~hid~-cwered(secwe
300
8
15
Un Assigned
auare Feet
50
2
10
-- 2-3
Theunassignedexteriorareafartibraryvehicleparkingandwurtyardsarcinadditiontothe
allowance for unassigned building area.
TENTATIVE INTERVIEW SCHEDULE
Thursday, January 18, 1990
~:OO p.m. Ripley Associates
2:OO p.m. Wheeler Wimer Blackman
3:OO p.m. Simon Martini Vegue Winkelstein Morris
4:OO p.m. Cardwell/Thomas & Associates/James McGraw
Friday, January 19, 1990
9:00 a.m. IBI Group
1O:OO a.m. Albert C. Martin L Associates
11:OO a.m. Charles Walton & Associates
December 12, 1989
TO: ASSISTANT CITY MANAGER
LIBRARY BOARD OF TRUSTEES
FROM: Library Director
CALIFORNIA LIBRARY ASSOCIATION CONFERENCE REPORT
The California Library Association Conference was held in Oakland, California, November 11-14, 1989.
On Friday, November 10, I attended a half-day workshop called
"Marketing Your Library: Your Public Image.I1 The workshop leader
was Kaycee Hale and inspired the entire audience about the
importance of learning how to sell the library to the community.
She used several examples of private sector firms to emphasize
the importance of marketing. One of the examples used was
Nordstrom's, whose mission statement is I1Coddle the Customer.lI I
took away from this workshop many good ideas, as well as a work book to use in the future.
One of the more interesting programs on Saturday was sponsored by
the City Librarians Chapter and was titled IIYoung Adults Betrayed.I1
services are needed for young adults. The three speakers gave
examples of their young adult services and programming.
The major message from this program was why special
The opening session and first membership meeting featured as the
keynote speaker Amy Tan, author of !#The Joy Luck Club.@I talked about her life and how she came to be a writer and author. She provided many interesting insights into the creation of a novel.
She
The Pacific Rim, what it is and what its implications are for California and for libraries was the topic of a program titled "Of Salsa, Shitake and Kiwi: California Libraries as entry to the Pacific Rim." Doctor Florence Albert discussed the concept of
the Pacific Rim and elaborated on a historical outline of dif- ferent economic concepts that have occurred which are similar to the current Pacific Rim. The impact and role of libraries was discussed by John Kallenberg, Fresno County Librarian and Gary Peek of the University of California at Berkeley Library. the major issues for libraries is the difficulty in obtaining information on the countries in the Pacific Rim, especially the smaller ones.
IIMake the Children's Area the Showcase of Your New Library.I1
featured speaker for this program was Bob Rohlf, a library
building consultant and director of the Hennepin County Library
in Minnesota. Mr. Rohlf reviewed the building planning process
and narrated a slide presentation of various building components
One of
Language expertise is another difficulty.
The
Page 2 December 12, 1989
and related issues. Three other library directors showcased their new buildings, and particularly the children's areas through slide presentations.
IIThe Role of Libraries in Economic Developmentu1 program featured Jean Ford, former Nevada State Senator and Director of the Nevada
Office of Community Services. According to Ford, the major role
that libraries can and do play is the provision of information which she believes is increasingly important in what she
describes as our information economy. She pointed out that other
than a few key business leaders, there is a gap in understanding the value of information and the relatively easy access to the information through libraries. The second speaker was Steve
Coffman, Director of the Business Specialty Center at the Los
Angeles County Public Library. The Los Angeles County Library has developed a new fee-based research and document delivery
service for the business community. He explained the new service
and discussed some of the problems as well as the opportunities
that have occurred in providing the service. spent a year designing this new business service, which they are calling I*FYI.II The three major services provided are: 1) research reports: 2) information tracking and: 3) rapid delivery
of information. The library charges $65.00 per hour, plus any overhead costs in securing the information requested. The
service has not been heavily promoted but they are already averaging 100 customers per month.
"Foundations: Are They the Answer to Your Prayers?" was a program
presented by three different individuals: the library director, a
library staff member and a fund raiser from a university. How to establish a foundation, a trust fund or how to do fund raising in other ways were discussed. handouts.
He and his staff
Detailed information was provided in
In addition to the programs attended, I attended and participated in two California Library Association Council meetings, two membership meetings and the business meeting of the City Libr r ans Chapter. * CLIFFORD" E. LANGE
.
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December 1, 1989
TO: DIVISION HEADS
FROM: Library Director
BUDGGT GUIDELINES
In preparing your 1990-91 budgets, please observe the
following guidelines:
1. Submit drafts of your budgets to Geoff no later than January 2, 1990. We will schedule individual review sessions with each division head on January
3, 4 and 5, 1990. This will allow us just one
week to finalize the budget for inclusion in the
Library Board packet for the January 17 board
meeting. A budget calendar prepared by the
Finance Department is attached to this memo. Copies of the 1990-91 Policies and Priorities and
Funding Priorities are attached for your informa-
tion.
2. All divisions must include on their cover sheets a
way to measure the program activities listed for each work program. For the library, virtually all of our program activities can and are being measured. Your first task is to review your work program for any possible changes. Then look at your program activities and show how each is measured, either by a workload measure or by a performance objective. Please see the attached examples. Most of you will be able to use work- load measures as was done for the sample Reference budget.
3. In planning for your new budget keep the following in mind:
a. Only new staff that are specifically tied to the new library system will be approved. The attached 1990-91 Funding Priorities specify that for new positions the top priority goes to departments needing to staff new capital facilities, the library being the only ex- ample given.
b. For any new full-time staff requested, you must also think about work stations and where to put them. Do you have space for an added work station? What additional furniture and equipment will be needed?
2
c. For all existing part-time staff, please give
a complete breakdown by classification, hours worked and pay rates.
Geoff and I will be available to answer questions, give advice, and will relay any new information received from Finance.
Attachments
FISCAL YEAR 1990-91 BUDGET CALENDAR
Time Period Task ResDonsi bi 1 1 tv
11/28/89 Meeting with department heads to develop A1 1 Departments policies and priorities for 90-91 Operating
Budget.
1/2/90 - Budget manuals and forms distributed and A1 1 Departments
2/3/90 all departments to prepare Work Program Statements, identify significant changes, and budget requests for their programs.
Submit a1 1 capital projects descriptions and A1 1 Departments capital budget requests to Finance and to City Engineer.
2/5/90
2/5/90
4/2/90
4/9/90
Submit all Operating Budget forms to Finance Department. All Departments
Complete budget analysis on Operating and Finance Capital Budgets. Submit prel iminary over- view and recommendations to City Manager, Assistant City Manager and Community Deve- lopment Director. Forward analysis to appropriate Department Heads.
City Manager, Assistant City Manager and Manager’s Office Community Development Director will meet All Departments individually with their department heads to discuss issues and gain an understanding of the budget requests.
4/23/90 City Manager, Assi stant City Manager and Manager‘s Off ice Community Development Director wi 11 meet to Some Departments discuss organizational issues and to meet with selected department heads.
5/4/90 Submit recommended Capital and Operating Finance Budgets to City Manager’s Office based upon outcomes of above discussions. City Manager
5/ 18/90 Distribute Preliminary Operating and Capital Finance Budgets to City Council.
5/ 2 9/ 90 Finance Department presents to City Council overview of Preliminary Operating and Capi- tal Budgets.
City Council Finance
Time Period - Task ResDonsibilitv
5/31/90- Conduct two public meetings for the general Finance 6/ 08/ 90 population of Carlsbad - North and South 1 ocat i ons .
6/ 19/90 Public Hearing for both Capital and Operat- City Council ing Budgets. Council may adopt either or
both budgets at this meeting or instruct staff to make alterations and return at a 1 ater date.
7/90 Print and distribute Capital and Operating Finance
7/1/90 Departments continue to augment and analyze A1 1 Departments
Budgets.
their programs for 1991-92 Operating and
Capital Budgets.
1990-91 POLICIES AND PRIORITIES
1. Balanced Budaet A balanced budget will be presented to Council without voodoo economics or hi ring freezes.
2. Full Time Personnel Discussion item.
3. Part lime Personnel No additional part time staff permitted except to staff new capital
facilities. Part time staff may not be increased in order to fulfill full time duties. Departments will provide part time budget requests, and should allow for merit increases only.
4. Overtime Same as above.
5. Benefits Benefits for existing staff will be calculated by the Finance Department based on current rates. Salary and benefit costs, by division, will be pub1 i shed and distributed with the Budget Manual .
6. Vehicle Maintenance and ReDl acernent Vehicle maintenance and replacement rates are establ ished by Fleet Operations. Any modifications recommended by a department must be reviewed by Utilities and Maintenance prior to submitting budgets to Finance.
Will be established by Risk Management based on the City’s need to fund the Self Insurance Program. Finance will provide an allocation of risk management costs in budget manual.
7. Liabilitv Insurance Rates
8. Data Processina CharaeS Rates for D.P. services are based upon factors such as connect time, files stored, printing, and C.P.U. use. The rates for each of these factors will not be changing. Departments should budget based upon past use and any anti ci pated major usage changes. A1 so include funds to cover personal computer and printer maintenance.
These will be established and inserted into the budget by Finance during the analysis process.
9. ] Servi
Charges are based upon the Cost Allocation Plan.
10. Heat and I iaht. Water Increases should be no more than the inflation rate of 5% and the absorption of any new facilities.
11. Wast Rates for commercial disposal should be no more than approximately 20% greater than the July 1, 1989 budget submission. Allowances will be made to accommodate new facilities.
12. Office, Special DeDartmental. Janitorial & Electrical SUDD~ ies Should increase no more than the rate of inflation of 5%.
13. Tel eDhone Information Systems will provide departmental rates for teleDhone main- , tenance. i nfl at i on. Increases should not exceed the maintenance contract costs plus
14. Xerox The rate of $0.04 per copy will apply for 1990-91. Costs should increase only where more xeroxing is required.
15. Miscellaneous Professional Services Specific services sought need to be individually identified and given a cost estimate.
16. TemDorarv Help Inflationary increases only.
17. Miscellaneous Outside Services Identify known services occurring within this area. Increases may be inflationary only.
18. Laundrv and Uniform. Communication EauiDment Maintenance and Office Furniture ~ ~ & EauiDment Costs will be prepared by the Purchasing Officer and included in the budget manual. Within budget explanation identify number of employees, communica- tions equipment covered and quantities of equipment, etc. requested.
19. Trainina and Education The Personnel Department will budget for all training and education for general fund departments. The Police and Fire Departments and all other funds may budget for their own needs. Amounts are to remain at 1989-90 1 eve1 s.
20. Bui ldi na Maintenance Pro-iectS Projects recommended for completion by Utilities and Maintenance will be reviewed according to the priorities established by that department. Projects required to preserve public or employee health, safety and we1 fare. Projects required to preserve City facilities. Projects required by changes in a City program or operation.
a.
b. c. d. Projects required for aesthetics.
21. Travel Council Policy No. 2, dated 2/2/83, will be utilized in reviewing travel requests. Parameter #3 of this policy states that attendance at conferences shall be limited to one representative of the City. The Manager may authorize additional employees if deemed appropriate and travel funds are available. Parameter 14 indicates that Conference travel be 1 imi ted to department heads, assistant department heads, division heads, or positions of a highly technical or professional nature. Out-of-state travel shall not be authorized more frequently than once every three years.
2
All travel requests will be made as in years past with information pertaining to title of event, who will be attending, length of stay and destination. Requests for travel funds should remain at 1989-90 levels.
22. Caoital Outlay - Larae Items Requests for new, upgraded or replacement capital items shall be fully detailed and justified.
23. Other Any item not specifically outlined may increase by no more than the rate of inflation. Extraordinary increases should be considered as an offset to a decrease el sewhere.
24. New Proarams/New Personnel Related to CaDital Facil itiet Any request for new programs and related personnel must be accompanied by
compl eted " 1990-91 New Program/Personnel Request - Fi nanci a1 Summary" and "1990-91 New Program/Personnel Justification" forms. Keep in mind that new
personnel will be considered in staffing new facilities only.
Decreases in funding requests are encouraged.
3
1990-91 OPERATING BUDGET
FUNDING PRIORITIES
The priorities identified below may apply to either new positions or other demands for funds.
1. Ex istina Comnitmentq
o Positions needed to staff new capital facilities coming on line.
The only facility anticipated for 1990-91 is preparing for the Library.
o Funds required to complete full year staffing or maintenance Examples include the Senior Center operation and ob1 igations. the Community Development staff additions.
Funds required to support Growth Management efforts. o
o Positions needed to.absorb growth, i .e., new streets, medians.
2. Meetina Citv Council Goals and Ob.iectives
3. Public Safety
o May include street, building or park maintenance programs/ staffing where pub1 ic safety is compromised.
o Includes Police and Fire considerations.
4.
o Filling full time temporary positions with regular employees.
o Fulfilling state mandates.
o Increasing work1 oad demands.
o Stafflng with regular employees versus consultants.
o Staffing a new position which will produce offsetting revenues.
o Increasing service levels/standards. Examples include custodial services and maintenance of redevelopment area.
Two funding priorities and one policy modification became apparent during the discussion on November 28, 1989 and are outlined below:
1. pe rsonal ComDuterq
Requests for personal computers and related equipment should be reviewed with Data Processing before making a budget request. Every effort should be made to fund computer equipment which, after review, will enhance the City’s operation.
.-
2. Place Additional Fund in the Human Resources Traininq and Education
Place immediate emphasis on computer training. Pursue a Training Needs Assessment throughout the year. Place additional funds in the Human Resources training account.
Account.
3. Travel
The policy for 1990-91 travel will conform to the travel policy currently being reviewed by City Council.
PROGRAM : REFERENCE SERVICES FUND: GENERAL DEPARTMENT: LIBRARY
PERSONNEL
lUINTEWANCE OPERATION
CAPITAL mur
6RAND TOTAL
I
$ 211,365
72,755
5.140
$ 289.260
$ 240.820
121,175
6.820
!
$ 254.506 $
132,170
-0-
1 POSITIONS I 5
1988-89 I 1989-90 I 1990-91 1 BUD6ET BW6ET BU)GET
$ 38.815 I $ 386,6761) I SISI
WORK PROGRAM:
The Reference Division assists the public with information needs; provides instruction in the use of resources; and perform specialized research services for local business, government and the public.
PROGRAM ACTIVITIES: WORKLOAD MEASURES:
--- 06-07 87-08 08-89
&era1 Reference Services: Respond to in-person Reference Quest ions
and telephoned reference questions; place holds on books: provide library instruction and tours: 52,242 61,589 66.394
select new materials: give booktalks for comnunity groups.
Interlibrary Loan: Send to and receive from other libraries requests for books, microf ilm and photocopies. Delivery handled by mail, 2.622 3,159 3.402
telefacsimile, and system van.
Inter1 ibrary Loans
Periodicals: Manage a collection of 509 magazines, Periodical Requests
49 newspapers, and related backf iles. Handle requests fran the public to retrieve back issues. 20.706 36,050 30.336
Online Services: Provide ready reference and in- Online Searches
depth data base searches for the general public as well as instructton in the use of self-service 353 380 272
computer data bases. Individual searches using multiple data bases average about two hours per
request and are a fee-based service generating over $2.000 per year.
SIGNIFICANT CHANGES:
None.
I .
$ 857,661
I
~ 16
L PROGRAM: LAND USE PLANNING t
FUND: GENERAL DEPARTMENT: PLANNING ACCT # 001-32-30
PERSONNEL
HA I NTENANCE OPERAT ION
CAPITAL OUTLAY
GRAND TOTAL
POSITIONS
1987-88 BUDGET
S - 635.301
346,333
1,400
t 983,034
17
1988-89 BUDGET
$ 549,707
279,775
28,179
1989-90 BUDGET
$ 746,703
315.202
2,200
$ 1,064.105
16
1990-91 BUDGET
s
t
WORK PROGRAM: . Implement the goals and policies of the City's General Plan and the Growth Management Ordinance and ensure that all development projects canply with all City zoning, subdivision and environmental ordinances.
PROGRAM ACTIVITIES: PERFORMANCE OBJECTIVES:
Imlenentation of 6enera1 Plan: Ensure that all
new planning programs and development projects 2. PresentupdatedGeneral Plan at Quadrant Meetings comply with the General Plan. Revise elements as
needed to keep the General Plan up to date. 3. Update Housing Element as prescribed by State
1. Complete pending General Plan update.
to obtain citizen input.
law.
Review of Develomnt Projects: Ensure that projects are processed in a timely and efficient manner. Update development standards as needed.
Policy Review: Provide advice and technical support to the City Council and Planning Cmission
regarding all policy matters relating to land use and long-range planning in the City. Provide staff support to citizen's comnittees and task forces as d i rected .
Imlemntation of Growth Hanaaement Plan: Provide (1) on-going support to the Growth Management Division for technical review of all Local Facilities Management Plans; and (2) monitor implementat ion of Growth Management Plan..
1. Process all complete applications within 6 months unless an Environmental Impact Report is re- quired.
2. Maintain turnaround time of 30 days for
determinations of incomplete/complete appl ica- t ions.
3. Review and updatedinned Development Ordinance,
Hillside Ordinance and Parking Ordinance.
1. Complete Work Plan for implementing recomnenda- tions of Citizen's Comnittee to study open space.
2. Hold Planning Cmission/staff workshop and developmental work program.
3. Keep Planning Comnission and City Council members briefed on all upcoming major plans or programs.
1. Distribute bi-monthly monitoring report.
2. Distribute Local Factlities Management Plan
3. Prepare annual report on implementation of Growth
Status Report monthly.
Management Plan.
SIGNIFICANT CHANGES:
Two new positlons are included in this budget; a Word Processing Operator I. and a Management Analyst, The Word
Processing Operator will allow this program to keep up with the increasing work flow. A Management Analyst will allow for management and work-flow studies to be completed. This position will also free Planners from spending
time on management related issues.
1 -
CALIFORNIA STATE LIBRA
LIBRARY-COURTS BUILDING P.O. 60X 942837 SACRAMENTO, CA 94237-0001
RY
---------- MEMORANDUM
TO: CALIFORNIA PUBLIC LIBRARY DIRECTORS
TELEPHONE: (916) 445-2585
FROM: GARY E. STRONG
California State Librarian
DATE: December 1, 1989
SUBJECT: LSCA TITLE I1 CONSTRUCTION FUNDS
You are invited to apply for between $25,000 and $l,OOO,OOO of federal Library Services and
Construction Act (LSCA) Title I1 construction funds. Approximately $1,9oo,OOO is expected to be
appropriated for award to California public libraries in 1990.
The first required filing, an extensive Notice of Intent, must be received at the State Library by
4:OO p.m., Tuesday, February 13, 1990. A subsequent application is due Monday, June 4, 1990,
and award decisions will be announced Friday, June 22, 1990.
There are two priorities this year.
The first priority responds to the changing population of California, and is for projects serving
communities whose minority or older adult populations significantly exceed the state average.
Those projects can be for new buildings, defined as including totally new buildings, additions to
existing library buildings or conversion to libraries of buildings now used for other purposes (except
private residences); or for remodeling existing library buildings to provide handicapped access,
introduction of new technologies, or energy conservation.
The second priority is for projects serving general communities by constructing new buildings (as
defined above) or for remodeling for handicapped access. Second priority projects will be funded
only if funds remain after approving qualified, competitive first priority projects.
Details on those priorities are in the enclosed Form LSCA 17. For either priority, a jurisdiction
may include remodeling of several facilities on a single combined project application.
December 1, 1989
Page 2
Local matching funds must be at least equal to requested LSCA construction funds. Because of
the cost of applying for and administering funds, a minimum project cost of $50,000 (of which the
LSCA portion would be $25,000) is established, and applications for projects costing less may not
be submitted. Although there is no maximum total project cost limit, no more than $1,000,000
of LSCA funds will be awarded to a single project.
A separate Notice of Intent and a subsequent Application must be made for each project. Please
note that the first required submission, the Notice of Intent and its required attachments, must be
received (not postmarked) no later than 4:OO p.m., Tuesday, February 13, 1990. The address for
filing all required submissions is:
California State Liirary
Fiscal Office - LSCA 11, Room 215
914 Capitol Mall
P. 0. Box 942837
Sacramento, CA 94237-0001
For assistance with LSCA Title 11, including copies of cited documents if not available locally,
please contact Cy Silver, Facilities Planning Consultant, (916) 322-0360. For additional copies of
application materials, contact Maria Jaramillo, (916) 322-0370. For assistance with facility and
space planning, libraries should contact Mr. Silver.
Enclosures:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
How to apply for LSCA Title I1 Construction Funds, 1990. (Form LSCA 18) (Blue)
Construction Project Criteria and Priorities for LSCA Title I1 Construction Projects, 1990
Summary of Requirements (Form LSCA 19) (Green)
Schedule of events for Title 11, 1990 (Pink)
Public Library Construction Project Notice of Intent, 1990 (Form LSCA 32) (White)
Guidelines for Planning California Public Library Facilities, and Outline Building Program
Construction Project Application, 1990 (Form LSCA 16) (White)
Questions about LSCA Title 11, 1990 (Buff)
Financing California Public Library Buildings, 1990 (Yellow)
Public Library Facility Planning, (Goldenrod)
Persons Served by California Public Libraries 1989 (White)
Title I1 Appeal Process (White)
(Form LSCA 17) (Goldenrod)
and Cost Estimate (Form LSCA 32A) (White)
LIBRARY-COURTS WILDING P.O. BOX 942837 SACRAMENTO, CA 94237-0001 TELEPHONE: (916) 445-2585
.ri A
DK 1989 114:.:. ,y DATE: December 1, 1989 (-!7. : .. oz\-. '.ij TO: California Public Library Directors
FROM:
SUBJECE Proposition 85 Applications
Other interested persons
Gary E. Strong, California State Liirarian
You are invited and encouraged to apply for funds for public library projects under the
$75 million California Library Construction and Renovation Bond Act of 1988 (Proposition
85). Jurisdictions must provide 35% of project costs, and request at least $35,000; no
maximum request limit has been set.
Enclosed are materials for the Application Phase I Notice of Intent, including both a one-
page general summary of the program as well as detailed instructions. The Application
Phase I Notice of Intent filing is a required prerequisite for any subsequent Application
Phase 11. The Phase I1 filing, the jurisdiction's fiscal commitment, is expected to be in the
summer of 1990.
A separate Application Phase I Notice of Intent is required for each facility to be built
or remodeled. Four copies (one with original signatures) of the Proposition 85 Application
Phase I, Notice of Intent, must be postmarked no later than Monday, January 29, 1990,
and sent to:
Valerie Okano
California State Library
1001 - 6th Street, Suite 300
Sacramento CA 95814-3324
For further information, contact Cy Silver, Facilities Planning Consultant, Phone (916) 322-
0360, EMS OnTyme CLASS.CSLLDS; FAX (916) 323-1870; 1001 6th Street, Suite 300,
Sacramento, California 95814-3324.
Enclosures:
"California Library Construction and Renovation Bond Act of 19 88..." (one-page summary).
Instructions for Notice of Intent, Phase I of the Application for funds from the California
Library Construction and Renovation Bond Act of 19 88...
Notice of Intent to apply for funds from the California Library Construction and
Renovation Bond Act of 19 88...
"
CALIFORNIA STATE LIBRARY
LI8RARY-COURTS BUILDING P.O. BOX 942837 SACRAMENTO, CA 94237-0001 TELEPHONE: (916) 445-2585
CALIFORNIA LIBRARY CONSTRUCT'ION AND RENOVATION BOND Am OF 1988
(PROPOSlTION SS), EDUCATION CODE SJEI'IONS 1995@19981
The California Library Construction and Renovation Bond Act of 1988 (Proposition 85, November 1988; Education Code sections 19950-19981) was approved by the voters at the
November 8, 1988 general election.
The Bond Act authorizes $75 million in bonds to be issued for public library
construction and renovation, including new buildings, additions, and renovations for energy
conservation, handicapped access, or to meet current health and safety codes. It is
estimated that the Bond Act will fund between 60 and 80 projects to construct large and
small new buildings and additions, and to remodel and renovate older buildings.
The Bond Act provides that the funds be awarded on a 65% state/35% local matching basis by a five-person Board consisting of the State Liirarian, the Director of
Finance, the State Treasurer, a Senator and an Assembly member. Senator Barry Keene
and Assembly Member Steve Clute have been named to those latter posts.
The Act provides that in considering applications, the Board shall consider the needs of urban and rural areas; projected population growth; changing concepts of library
service; distance from existing and proposed library facilities; and age and condition of any
existing facility.
The Bond Act also provides that the State Librarian administer the Bond Act and
adopt rules, regulations, and policies for it. The current implementation schedule
anticipates a two phase application process. Phase I is a Notice of Intent at the beginning
of 1990, and following any adoption of priorities and policies, Phase I1 is a Fiscal
Commitment in mid-1990.
For further information, contact Cy Silver at 916/322-0360; FAX 916/323-1870;
1001 - 6th Street, Suite 300, Sacramento 95814-3324.
INSTRUCTIONS FOR NOTICE OF INTENT,
PHASE I OF THE APPLICATION FOR FUNDS FROM THE
CALIFORNIA LIBRARY CONSTRUCTION AND RENOVATION BOND ACT
OF 1988 (PROPOSITION 8% EDUCATION CODE SECTIONS 19950-19981)
Contents:
1. Introduction.
2. General qucstbns and answers.
3. How to till out the form.
Appendixes. A Relevant Education codc and Code of CaMd Regulations sections. B. Outline Building Program and Cost Estimate.
1. INTRODUCIION.
The Notice of Intent Phase I of the Application for funds from the CalZomia Library Construction
and Renovation Bond Act of 1988 (Propition 85; Educatbn code sections 19950-19981) is
attached. It is primarily a data-gathering instrument. As such, it is intended to provide the
California Library Construction and Renovation Board, which will decide awards, with the
opportunity to consider setting priorities for awards, prior to issuing invitations to apply. It is also
intended to identify as-yet unrecognized issues in hnplemcntatbn which may require adoption of policies or regulations by the State Librarian.
The Notice is not binding upon ib submitters; no subs#lwnt applkatiom b mquired. However,
1ailul.r to Hk it om time (postmark January 29,1990) dl reader amy intemsted applicant
ineligible to submit Pbase I1 of the application. Pbase U 4s to be im Summer d 1990.
Please be aware that there are many questions already identi- regarding special cases of eligibility
and other matters of interpretation of the Bond Act. The Notices submitted are expected to reveal
others. Those questions will be addressed, as appropriate, in rukmaking, policies or procedures to
be developed in Spring of 1990 prior to issuing Phase II materids and instructions.
2. GENERAL QUESllONS AND ANSWERS.
a. Who should fill out and sip tbe form? Either the library director, or a policylevel elected or
appointed oficial of general government of the jurisdiction that will own the facility filb it out and
it listed as the “Contact penon’. Both sign it.
b. A jurisdiction may need many prom bow many Notias should be submitted? All cities,
counties, library districts, or libraries are encouraged to submit a Notice for each and every needed
project. The California Libraly Construction and Renovation Board, which will decide Bond Act
grants, can respond to statewide nccb 0n3( if it
filing will enable the Board to asscss if poasibk additional Bond Act funding might be desired.
c. Is a sepantt Notice required br eu!b IMIiQtok buitt,mmo&bd,cte'? Yes. Makc additional copies of the attached blank form.
what taey arc. In addition, ai comprehensive a
d. Wbat costs and txptnses are eligibk Por Bod Ad proqur? Albwabk objccta of expenditure
for both Bond Act funds and local matching funds arc dctaikd ia Education code section 19977.
Sec. 19958 details expenditures that are not alloand with Bond Act or matching hrndr
L. May tk value du ndsti.l ritebe 8pplka Q bal ntch? k. 1-c) prwider that such
land mq (emphasis added) be so appliaa It b not yet cleu with wbom rests that permissive
authority. That will be clarified prior to issuing Application Phaac 11 mate& 'Ihe Notice provides
for indicating the desire to credit such land toward the local match.
1. Is the cost of librarp furniture, wbW typicdy hsb mmy pars, am alkmblc H Stc. 19%2
provides that expenditure of up to 1096 of project colts for such furniture rnql (emphasis added)
be credited toward the local match. As with tbc value o€ existing land, the permbrive "may" will
be clarifd prior to Application Phase II. Pkasc note that Educ. code SCG 19957 prohiits using
Bond Act moneys themrchier toward fudshine
g. Can an applicant reqmest kss tbu 6!% ol PlDJbPt cast? Na Sec 1-8) LI~CI the mandatory
"shall" for the 65/35 split.
b. Can the bud award ksr thu tk mat requested? No, fbr the repson- Ofcoursc,
if ineligible costs were proPogad, the amounts would have to be adjusted, but umdd remain on a
65/35 basis.
i. Hw cam I be most campcuttn i. seekin# Act pb? There i8 no annwef to that at this
time. All decisions regarding d arc tbc re~pondWty of tk cpliforni. Iibny Conrtruction
and Renovation Board, which at the time of issuing the Notice of Intent h9r not met to consider
any aspects of applicationr, priorities, oc other mattus relevurt to the amcerrm o€ potential
applicants. That Board has me8 but once, to prwide fix ax& of admhbtratkm for setting up the
program.
j. May LSCA Title XI hads ad hpodtk. $5 finds be applied to c.pL otkr'r u8cbiq hods
requirrmcnts? Tberc is no answer avatlabk to thh question. Technically there is no pmhiiition in the organic statutes of the wpectk program "itk II dedrioa fot 1990 Win be rmdc in June
1990, prior to any Propition 85 decisions, and will be based on Titk II priorities and criteria;
LSCA program personnel should be co~ltactcd regarding thace priorities und Criteria BcSom regarding Propition 85 awards are up to the califosnir Libruy Conrtnrctioa .ad Reaovrthn
Board, which as noted above has not met to amsick any aspects of the Opplicrtion and award
process, including any Wibk prioritk or criteria based on source of match.
It Will architectural drawings be m!$ed to apply l;or Bod Act hub? No. Horrmrer, jurisdictions
filing Application Phase I1 F-1 Commitments for new ooostnrction will be required to have a cost
Califonrim State Ubmq In~trualoar lor Ropodtka 85 Appllatka Phase I Notice of Intent
estimate prepared by an architect, and the architect wiU be required to base the estimate on single-
line (not schematic) drawings and outline specificationr. Those drawinp ad specikations will be
retained locally, not filed with the Phase XI materials.
The building standards regulations recently adopted and approved generally provide that schematic
drawings, outline specikations and the building program not be submitted until after approval of
an application. Design work need not begin until that approval h given.
3. HOW TO FILL OUT THE FORM.
Note: Education Code and Codc of Califcwnitr RcgulotiOnr ScCtioN nfemd to are h Appcndir A.
following.
For any additional assistance needed, contact Cy Silver as indicated at the end of the Form.
A Project identifkation.
Legal num ea: use name of jurisdiction meeting requirements of Sec. 19956.
Contocr pm: See General Question and Answer ma, on page 1 of these Instructions.
B. Existing facility.
OtheMlise, use the date of completion of original construction.
was done.
Date when bdt or last mnodclcd. If remodeled, use the date of the most recent remodeling.
Population of sewice area at rhar dore: the time when the most recent remodeling or construction
D. Project description.
1. scope.
In SMSA?(y/N): indicate with a Y[es] or N[o) if the project is located within a Standard
Metropolitan Statistical Area. Locations within SMSAs am considered urban For purposes of Sec.
19%6(a)- ff...consauction..squaquarc feet to 6e built: if not known, enclosed in Appendix B. as optional
assistance is an Outline Building Program and Cat Estimate. Jurisdictions considering new buildings
may use it if they wish. For additions, usc the form to decide how much space you d altogether,
and then subtract what you alrcady have; the difference (or gap) is what additional space needs
to be built. Do not submit the form with the Application Phase I Notice of Intent.
If not in a SMSA, it b cumidtred rural.
2 Status.
Neartst existing fac iriry.... : name of the nearest public library facility, regardless of jurisdiction owninglopcrating it (Sec. 19%6(d)).
Estimated completion date...: best estimate. Unless the local situation indicates othcmise, assume
work on the formal building program and subsequent architectural design will not begin until after approval of the application.
E Fd information.
1. Eligible mts. Tbe following arc current atimatcs for conventional public eoustructioa, and
may be used if no local estimate is readily available 'Tbe Wart II fbcol commitment wiU have
much more prechc estimater. Since aquhitioa of existing facilities, land, etc. rctkcts the local marketplace and situation, no suggested amount is provided for sucb projeca
a. coslstnrction..: s1osEsq.fL
c Shciving and W-lu (in new comtructioa; does not include fiunishings): SlS/&q.ft.
d Fees for mhimts etc (in new oonstructioa): Sl%q.ft.
c Suhml ad: This subtotal is clccddd as the bare for tbe project administration fee, line f.
following (set text of the fce replaton at tbe end of tbe fdkwing Appendix).
2 lacal match so-
b., t, d, Cndit for airting la& jhishhgs, andprr-9/1/87plant: If appropriate, indicate
interest in crediting thotic items, but keep in mind that it is not yet clear under what conditions
it will be alluwed. ANwen will be availabk prior to issuance of Application Phase II material.
E Signatures.
See General Question and Annmt #2r. on page 1 of thae Inrtnrctiom Note that a
general law city library trustee is not an autborioed signatory, since the owner is the city, not the
Library Board A Twtcc would be a pli-kvcl general government of€kid only in the few special
library districts with directlyclected Boards of Library Trustcu, since the district would be the
ownet in such cases.
valeric okiano
California State Liirary
1001 - 6th street, suite 300
Sacramento CA 958143324
APPENLMX A: Rdcwnt Education codc ond coh qf
(* *) indicate material has been omitted.) RquWon~ scdsorrp. (Note: asterisks
EDUCATION CODE SECI'IONS
00.
Scc 19952. Definitions.
(c) "Board" means the California Lkary Construction and Renovation Board, The board includes
the State Librarian, the Treasurer, the Director of Fm- the Assembly Member appointed by
the Speaker of the Assembly, ad the Senator appointed by the Senate Rules Committee.
Sec 19956. Eligibility for put& All moneys deporited in tk fuad shall be availabk for grants to any city, county, city and county, or district that is empomrad at the time of the project
application to own and maintain a facility for the aquisitioa, construction, remodeling, or
rehabilitation of facilities for public library services.
Scc 19957. Purposes of grantb. The grant funds authorized pursuant to Section 19956 and the
matching funds provided pursuant to Section 1-2 shall be used by the recipient for any of the
following purposes:
0..
(a) Acquisition or wnstruction of new facilities or additions to &ti118 facilities.
(b) Acquisition of land necessary for purposes of subdivision (a).
(c) Remodeling of existing facilities for energy conservation pum.
(d) Remodeling of exbting facilities to provide access for the disabled.
(e) Rehabilitation of existing facilities to bring them into compliance with current health and
safety requirements for public facilities.
(f) Procurement and installation of shelving fastened to the structure, and built-in equipment
required to make a facility fully operable.
(g) Payment of fees charged by architects, engineers, and otber design professionals whose
services are required to plan and execute a project authorized pursuant to this chapter.
Sec. 19958. Ineligibk purposes. No grant funds authorized pursuant to Section 19956 or matching
funds provided pursuant to Section 19%2 shall be used by a recipient for any of the following
pu'poses: (a) Boob and other library materials.
(b) Administration costs of the project, including, but not limited to, the a%ts of all of the
following:
(1) Preparation of the grant application.
(2) Procurement of matching funds.
(3) Conducting an election for obtaining voter approval of the project.
(4) Plan checking and cock compliance inspections. (c) Interest or other carrying charger for financing tbc project, including, but not limited to, cats
of loam or lee-purchase agreements in e.xass of the direct axts of any of tbc authorized
pucposes specified in Section 19957.
(d) Any ongoing operating expenses for the facility, its penonncl, supplier, or any other library operations. ***
,-st.tcuky kr M ADpyatkr pb.w I Notb of lntcot
% 19960. Administration by State Librvkt This chapter shrll be administered by the State
Liirarian, who shall adopt rub regulations, and policier for the impkmentatioo of this chapter,
!Set 19961. AppUatioos for ppplt8- A City, county, city and wunty, or district may apply to the
State Librarian for a grant pursuant to this chapter, as fob
(a) Each application shall be for a project fot 8 purpore authorid by Section 19957.
(b) The applicant shall request not ku than thhty-fk thousand dollars ($ 3S,000) per projcc~
(c) No application shall be submitted for a project for which wamuction bidr already have been
advertised.
M.tcLinlibdr.
(a) Each grant recipient shall prwide matching funh hnn my avaibbk source in an amount
equal to 35 percent of the colts ofthe pmjcc& Tbe remaining 65 percent of the cats of the
projm shall be provided througb dkatiOnr from tbe fund
(b) Qualifying matching funds shall be cash expenditures in the catepics specified in Section
19957 which are made no earlier than three yean prior to the submirsion of the application to the
State Librarian. Except as otherwise provided in subdivirhn (c), in-W expenditures shall not
qualify as matching funds.
(c) Land donated or othewhc acquired for'ure 8s 8 site for the fadty, indudiag, but not limited
to, land purchased more than three years prior to the submmoa Librarian, may be credited toward8 the 35 percent matching funds requirement at its appnired
value as of the date of the applicatioa. (d) Cash expenditures not to exceed 10 percent fat furnishinlp; requbed to makc the facility fully
operable may be credited towards the 3S percent matching fhb requirement 'Ibc dpknt shall
certify to the board that there funrishinptr have an estimated useful likt o€ not leu than 10 years.
(e) Architect fees for plans and drawings for libnry rencnratkm md LICW camtructh, including
plans and drawings purchased more than thrce yeur prior to tbc submbkm of the application to
the State Librarian, may be credited towards the 33 petcent matching funds requirement.
!3aL 19963.
construction of the project may be used for appropriate worh OE art to enhance the facility.
scc 19961. Exa8sive co.fL
(a) The estimated amb ot a for which an application b rubaaitted shll be amistent with
normal public construction amts in tbe applicant's area.
(b) An applicant wishing to construct a project with amk which exceed normal public
construction cats in the applicrrrrt'r area may apply for a grant in an amount not to exceed 65
percent of the normal custs if ole applicant certifies that it is capabk o€ fmancmg the remainder
of the project cants from other toufcc~
Scc 19965. I. mmnut d~t Onoe an appliah bm bo approved by the board
and included h-the state Libnri.n'r quert to tbe dttee, the amMIllt offuudhg to be provided to tbe applicant shall not be hcmual. Any actd clunges in projsct ams shall be the
full responsibility of tbe applicrmt. In the evcnt that the amount offidingwhich b pnnridcd is
greater than the cat of the project, the applicant shall rcturn that portiOa of tbe funding which
excctcb the COl)t of the project to t& state Lii
Scc 19966. Cons&3cmtlo.rr im mdmdng applhtku. In reviming appkatbm, the board shall
consider all of the following factors:
of the appIic8tion to the state ..
Ahw8nce lor .rt works An amouat not to exceed 1 percent of the cost of
California State Ulnary lnstructionr lor Roparltbo 85 ApplhtrOa phuc I Notice o( Intent
(a) Needs of urban and rural areas.
(b) Projected population growth.
(c) Changing concepts of public library service.
(d) Distance of the proposed project from other exhting and proposed facilities.
(e) Age and condition of the facility.
Sec 19967. Facility dedicated to dlnct pubk Uhry scrvfcc
(a) A facility, or the part thereof acquired constructed, remodeled, or rehabilitated with grants
received pursuant to this chapter shall be dedicated to public library direct sewice use for a period
of not less than 20 yean following compktbn of the project, or the useful life of the building,
whichever is longer.
CODE OF CALIFORNU REGULATIONS
The following regulation is among those adopted in September 11, 1989, implementing the
construction standards for Proposition 85 projects. It will appear on or about January 1, 1990, in
Part 1 of Title 24. The section number is tentatk.
20.5.1. Pmject admiaistrrrtiom I&.
a. For purposes of this section, "project cost" means the cntk axt of a project, paid by state
and local funds combined, including the cost of bookstacks whether or not in the construction
contract, and of furnishings if credited under Education Code section 19%2(d), but excluding the
mst of land acquired under Education Code section 19957(b) or the value of land donated or
otherwise acquired and credited to the project under Education Code sec. 19%2(c).
b. The State Librarian may charge a project administration fee for each project of one-half of
one percent (5%) of project coat.
OUTLINE BUILDING PROGRAM AND COST ESTIMATE
FOR NEW BUILDINGS, ADDITIONS AND CONVERSIONS
The form pvides prelim in^ estimates of needed space urd LlK4 .rrd in that l@t an be used to test the reasibility
of proceeding with more detaikd planning. Ultimately, of course, it ia the detaikd Uhwy building pmgnm that will
determine the space and fhmishings needed to serve spcdlle community, and it is the architect who will be able to
estimste closely the cost ol constructing a fhcility thmt meets that proOrsmmstic need.
Please keeD in mind that the fiwilitv him estimated b one whose katton and need ruults lrora a fgitks master
pian. and that the nuidtlina are onlv wtliminan to. and not 8 substitute for 8 ami needs m scssmnt and building -
Becnuse the planning proccsr ernnot rcrrlirtially exceed mty ymm, the prol~ru UJ des@ should provide ror
twenty years' growth unkss locrl planning gddelincr iodkrb same otb# time. Harmct, cxpcrt+nce indicstes library
buildings Ilcqumtfy bt much longer, 80 some thinkiq sbolrll be done about bow use .Ikr twenty years wlll b
a4XommNh~
A. SIZE OF FACILITY
Please nott that the caleu~lans include 8 bebr Ibr people trrflk (%&culatkn", in tht architect's language),
Estinmte the space nteded to house colketbar at 10 vdr. per sq.R. Th.1 amount pawides fiw general puhlic
library edlectionr containiq a mixture of fixmats .ad do# of shelved m~ttrl.l.
If the number d duma to k houd b not slrrrdy &cided, it an be estimated b reviewiry the current
cdkction size and estimtiry Ita net pwtb (urcssionr less disadshses) ovv the planned hrentj' years d
occupancy. Consideration should be given to projected cbngts in the bcd nd climate and population
chmracteristks.
Estimate user seats at 39 sq. It. each. (Thh Indudes both adults and drildrrq and a mix of sed* at tables,
carrels, A-V, etc. It dtm not include meetin# moms or audibrlums.) Keep in mind that in many libraries
perhaps 10% d users cow from 0utsMC tht community the libmy nominally serves.
a Separated pubik senicc points for stollsbould allow 1SO sqA per F7E With cmeknt managewnt and good
facility design, two pcopk may k abk to supervise up Q WOW q.zL of puMk space on one Iloor in periods
d light activity. Beyond this, additional servke pdnta/Fl’E am dictated by the amount of activity. Note that
departmentalized libraries (e& a separnte children’s room) will rcquirr 8dditiOlul bsk staffing.
Buildings with statted senices on two or OWKC lloors will encounter incrtssed sewice point stalIing needs,
and also will incur increased costs for ve- transportotlan (ea., elevators and the space mquired for
ekvator vestibules). Since the sizc ol tsCility may well increase 10% with multipk storks, buildings of less
than 25,OOO sq.k should avoid a semnd Wur if at all possibk.
Boclvoorn stsfTed offdesk fundons that dldy support the public semke points (a. above) will depend on
the program. Estimate 125 sq.ft. per FTE technical or prokssionsl worker (which allows for a microcomputer
or terminal and a small printer or for branch book wndim children’s program pmparation), 100-110 sq.ft.
for routine clerical space. Estimate 12S sq.& for a supewbor’s Omec (with Its usoeiated needs for private
conferences), and 150 for malrPgcrs.
b.
Non-staffed backroom functions are included in Step 6. Maim library 8dministrative functions are included
in Step 4, Special scnkes.
Ste~ 4 - SDcciol Scnim
Estimate spsce needed to provide special services (ea., dng rooms (use 15-24 sq&. per person); literacy
pmgmm; bookstort). If the fscility is to le a maio Ubr8ry that houses extensive administrative and technical
processing space, include those as special estimate stat? mntupscc needs as in Step 3b. above. (Note
that county Ubraty headquarttm fkilltks may need space to support txtensh services such as bookmobiles and
branches, with associoted cdkctions and support s-.)
Estimate space needed to house known amenItks ol unusual sin (ea., brgt interior sculptures).
Sten 6 - Non-stnCTed Functions
Total Steps 1-5, and compute an additiolul 15-24M of that total for non-stafbd b.cluoom functions (t.g.,
custodian; storeroom; staff lounge).
Step 7 above provides estimated net squur lat T&t rust be OOlMIcbd to gm6a sq.fL, the wtusl size of the
buiw to be constructed. Crow sq.k indudcr spa that h oot 8ssiqrUbk to pmgnmmatic functions; such
incl* restrvlom4 wolls, corridors, vestibub dc
Divide (not multiply) the totnl d Step 7 by .IS to urive at the plu qJt. Tblr will result in a hi@er number than Step 7% Net sq.k
aUmat& At this wint. the total sauam feet ol the buildirrt. bv kDetka &s been
Stew 9 - 14 Follow and outline the co6t amponarts. Iartnntkns Ibr enterin# inlbreation are 011 that
psrtofthefona
B. ADDITIO NS
Ubrui.ns contempl.tin# 8n addition dgbt use 'gap" a- One way is to work out the Outline Building
Program as if they had no Mlity at all. That would prwldc wbmt Is the Ultlscrtcly ckdrrd libruy. Then subtract
the current square footage. The differrna is the gap tbmt lweQ to be built. Ahhougb coats d additions vary much more than costs of ~tfrely atw eonstruct&m (eg. rrill tkr+ be rdditknrl hemthg urd air conditioning needed?
plumbing?), the outline cost estimcrte can pmvkk ordcrd(-rrgniMe costs until m architect is engaged.
Ideally, 0llc1 the Ubrplr and the community have decided bar mamy books, sea@ etc. are ndtd altogether, it
is the architect's respocrsibility not only fa deslgn tbc dditkad spa needed, bat rlro to runganhe the current
space in eonjunction witb the ~cr sp.cc so that m mucb ma pomlbk the msultiq libracy is 8 single, unified
service facility.
Outline buildin# pmpm and cost estimate
OUTLINE BUILDING PROGRAM AND COST ESTIMATE FOR THE
LIBRARY PROJECT'
(Fill in Namt of Pmject)
1. SIZE OF FACILITY
Step 1 Collections, at 10 vds. per sq.k
a. Number d volumes to be housed in 2Olk
b. Divide by 10 = step 1: 3.k
sttp t: 3.R.
SteD t Users, at 30 sq.ft. each.
a. Number d user seats xJOr
SteD 3 User support.
a. Publk senice stations:
Number x 150 = Sq-k
b. Stalled backroom stations:
(1) Managers x 150 - 208 = sq*k (2) Supenison x 12s - 150 = sq*k (3) Prof'Utech'l x 125 = sen (4) Clerical x 100 - 118 = scl.= Subtotal User Support (a. + b. (14)): Step 3: q.R.
SteD 4 Special senices (spiry).
senicc be = sCl.k (Add Additional Sheets as Necessary)
Subtotal Spkl Services: Step k sq.ft.
Stem 5 Amenities (sped@).
Amenity a: = sCl.* (Add Additional Sheets as Necessary)
Subtotal Amenitks. Step 5: sq.R.
SteD 6 Non-stalled functions.
Suhtotol Steps 1-5 x 15-2Q% = Step i: sq.R.
Step 7: NET sq.R.
Step 8: GROSS sq.R.
SteD 7 Total Steps 1 - 6 =
Step 8 Step 7 net sq.k divided by .75 =
Stew 9-14 Outline cost estimate, are OD the next pmge
x Cross sq.h from Step 8 3c s
Stem 10 Interiors, equipment, fbrniturc: Estiulr at S2Wsq.h
GNUM sq.ft. Pron Sttp 8
SteDll DcJignf~
XrU*
Estimate at 10% d construction and interiors. Add
s
Step 9, Construction: S
Step L0,InterkKs: S SUmdSttpr9dklO: S x 10% =
SbD 13 sib Cost.
a. If site already owned, indicate size d suitability:
b. If site not owned:
(1) If building is to be single-story, enter graM sq.k ltor Step 8: sq.h = footprint. Or,
(3) Footprint from (1) w (2) x 3 = c~timrrtcd~in
of si* scl.k
(4) Locsl cost for comparabk sin site =
SteD 13 sib dWCbpilWflt.
Rough estimate by Department d Publk Worlu or other =
SkD 14 Padng, landscaping, dC.
In some cases these may be done by Dept. OlPuMk Worly but Ut0 be contracted out, = s
SteD 15
Sum of Steps 9 - 14 = S
TOTAL ESTIMATED COST OF NEW LIBRARY FACILln
B:OUTLI N ECS
California State Ubnry Roporltka 85 Applkmtka Phue I: Notia of Intent
NOTICE OF INTENT TO APPLY FOR FuM)S FROM THE
CALIFORNIA LIBRARY CONSTRUCTION AND RENOVATION BOND ACI'
OF 1988 (PROPOSITION 85; EDUCATION CODE SECTIONS 19950-19981)
FOUR COPIES OF THIS NOTICE OF KN"T (ONE WITH ORIGINAL SIGNATURES) MUST
BE SENT (PO!STMARK) BY MONDAY, JANUARY 29, 1- TO: VALERIE OWO, ClwFORNu STATE DRAR Y. 1001-6TH STREET. SUITE 300. SACRlAiE NTO. CI 9581 43324.
A Pmject idmtifkatiom
Legal name of jurisdiction that will own building:
Contact person: Name Xtk
Address Phone
Name and address of project (if known):
Project is in State Senate district # , Assembly district A,
B. If existing facility to be mplaced, remodeled, comverttd or enlam
Date when built or last remodeled:
Present gros square feet:
seroe and with the facility itself):
Population of service area at that date:
Briefly descn'bt probkms of facility (both with ability to
C. If no facility, what service now pmytdcd:
D. bjed dcscript&m. Check or fill in all applicable:
1. Scope. Project is: Totally new building. Addition. Conversion to library use of facility
originally used for (fill in) Remodeling for -Handicapped access. -Energy
conservation. Current health and safety codes. - Main Library. -Branch library. In
SMSA?(Y/N)-. If includes new construction or addition, square feet to be built:
is- miles
.
2 Staars. Nearest existing public library facility (name)
distant. Population now semd (or to be sed) by facility: . source of
estimate: . Population year 2012: . Source of estimate:
. Estimated completion date of project:
(See accompanying Instructions, which include text of Eduatioa d-.)
THIS FORM MUST BE FILED ON TIME TO BE ELXGIBLE FOR PROPOSlTION 85 FUNDS
Pagelor2
Cslifornin State Ubny
E. Fiscal information
1. EIigibe costs (Sec. 19957). Source of estimates:
Roporith 85 Appliertloa Phase I: Nodce ol Inteot
a. Acquisition, construction of new facilities,
additions to existing facilities (Sec. 1!3957(a): s
b. Remodeling for energy conservation, disabled access, current hcaltb
c. Shelving fastened to the structure d built-in equipment (See. 199S7(f):
e. Subtotal ad.
f. Project administration fee (Code CaLRep., Titk 24, Part l), 5% of line e:
and safety requirements for public facilities (k. 199S7(c),(d),(c)):
d. Fees for architects etc. (Sec. 19957(g)): +-
g. Acquisition of land nezusay for facility (k. lM7(b): +-
Tots1 Coa d p@d (SP~ d 1.c- 1.1.):
2 Local match source(s) expended since Sept. 1, 1987 (Sec. 19%2(b)):
a. Local authorized bonds, tax levy, cash on hand, etc.:
b. Request credit for value of existing land (Sec. 19%2(c)) at:
c. Request credit for furnishings (Sec. 19%2(d)) to -% (not over 10% of cost):
d. Request credit for architectural drawings executed prior to 9/1/87 (Sec. 19962(e)):
e. Other (specify): +-
Total local share (sum of 2 I- 2.e.):
(= 35% of total cost, but no less than S35,oOO (Sec. 19%l(b))
F. Signatures
1. Person submitting Notice of Intent (contact person (Part A above)):
"To the best of my knowledge, the information in this Notice is accurate and complete."
Signature: Date:
2. If the submitter is the librarian responsible for administering library service to the area, provide
the signature of the local policy-level general government official (e.&, city manager, mayor, admini-
strator) of the jurisdiction that will own the building. If the submitter is the local general
government official, provide the signature of tbc librarian mponsibk for administering library
service to the area:
"I am aware of this Notice of Intent, and recogxk that it is not binding. I generally concur
in the information provided and in the need for this proposcd facility."
Signature: Date:
Name: Ti tie:
For assistance with this form, contact Cy Silver, Facilities Planning Coasultant, Phone (916) 322-
0360, EMS OnTyme ClwrSS.CSUDS; FAX (916) 323-1870, 1001 6tb Street, Suite 300,
Sacmuento, California 958143324.
(See accompanying Instructions, which include text ol EduatiOa Code rcfererm!s-)
THIS FORM MUST BE FILED ON TIME TO BE ELIGIBLE FOR PROPOSITION 85 FUNDS Pagetof2
LIBRARY SERVICES AND CONSTRUCTION ACI'
PARTNERSHIPS FOR CHANGE
COMMUNITY LIBRARY SERVICE GRANTS PROGRAM
PROPOSAL: FY 1990191
Note: A separate Proposal must be submitted for each site (branch, main, bookmobile)
involved. It is expected that there will be up to 10 new programs haded for the
1990-91 fiscal year.
1.
2. Address 1250 Elm Ave.
Carlsbad. CA 92008
3. Library Site Carlsbad City Library - Main
4. Address 1250 Elm Ave.,
Carlsbad, CA 92008
Please carefully consult the Program Elements in the Program description before
completing the following:
5. Identify site (e.g., branch, main, bookmobile) in which program will be developed.
Please describe the site in the following ways: 1) indicate the total number of FTE in the
targeted site; 2) identify the names and job classifications of the staff (put an asterisk next
to the names of the people who will be directly involved with the program); and 3)
indicate the number of days and hours the targeted site is open.
Please see attached pages 1-2
6.
target a multi-ethnic community, however, a strong justification will be required).
Specifically identify target group and discuss why this group was chosen. (You may
Please see attached pages 2-3
PROPOSAL DUE FRIDAY, DECEMBER IS, 1989 BY 5:OO P.M.
7. Provide a demographic description of the target group(s) ethnic and racial make- up in your community (rpedfy souras, i-c, US. Census, Department of Finance, Center
for the Continuing Study d the Eumomy, school district statistics). HOW has this changed
in the last decade?
Please see attached pages 4-6
8. Indicate bow the targeted group@) use of the library has or has not changed Over
the last ten years?
Please see attached pages 6-7
9. Descni and identify the potential community organizations/membcrs that will help
you build a successful oommunity based program to your targeted group (for this
preliminary proposal provide up to 10 community organizations/members).
Please see attached pages 7-9
PROPOSAL DUE FRIDAY, DECEMBER IS, 1989 BY 500 P.M.
ia HastheLbnyalreedyaddrtrtedtheneedrofthe~group(t)? Ifqhow? In your descriptioa briefly evaluate the strengths and weaknesses of the current service
program to the targeted groupo.
Please see attached pages 9-10
31. Identify the 3 Partnership Team members. Thb team must include a library administrator, the branch head, and a community partner, ideally drawn from the targeted community. The community person may also represent a servict agency. Note: Each of
these members will be required to attend all the orientation and training sessions during
the pre-grant and grant period.
k Administrative Partner Name & titlektor Address 1250 Elm Ave.
Carlsbad, CA 92008 Phone (619) 434-2191
B. Branch Head or equivalent Name & title Lynda L. Jones, Coordinator, Adult Learning Program
Addrcss 1207 Elm Ave.. Suite 0
Carlsbad, CA 92008 Phone (619) 729-3690
C Community Partner Name & title Connie Trejo, Co-owner, Lola's 7-Up Market & Deli
Address P.O. Box 281
Carlsbad, CA 92008 phone (619) 434-2191
Signatur Date &//Z/dp
//
Signature
Submit 13 copies - original and 12 copies to: Community bbrary Service Grants Program, California State Library, The Ramona Building, 10014th Street, Sacramento, CA 95814
by 5:OO p.m, Friday, December 15, 1w Attention: Valerie Oltano.
COMMUNITY LIBRARY SERVICE GRANTS PROGRAM
STATEMENT OF PARTNERSHIP EXPEmATIONS
"he State Library is cxpcctccl to:
1.. Provide a Training Program to assist program participants in such areas as
needs assessment, evaluation and cultural diversity. In addition the State
Library will welcome suggestions from the program participants on their
training needs, and will be as responsive as possible to these needs.
2. Facilitate ongoing technical assistance to help libraries with partnership
efforts.
3. Provide mechanisms to share information, problems, successes, etc. among
program participants and other service providers.
4. Provide federal himy Services and Construction Act funds to support, as
necessary, the steps used by local libraries to design and implement revised
service programs.
5. Allow and encourage flaiility and creativity in service program design and
delivery at the community library service program level.
"he Public Libray is expectd to:
1. Designate a Partnership Team to take responsibility for program development and impkmentation.
2. Form both formal and informal partnerships/walitions with community
partners for all phases of the program.
3. Ensure participation of full Partnership Team in Program-provided
orientation/training/sharing sessions (1 pre-grant orientation session and 4
training sessions during the grant period, October 1, 1990 through September
30, 1991).
.
4.
5.
6.
7.
8.
Conduct a formal needs assessment, with community partners, prior to
development of a plan for a rcyised service program for the target
community.
Provide adequate administrative support to allow the community library
service program staff to fully participate in all phases of the project: in the
library, in the community, and in the Program training sessions.
Prescnt specific plans to integrate service changes that are found to be
successful into the basic ongoing community library service program.
Reexamine its operating budget to incorporate adequate support for the
community library service changes which prove successful.
Participate in the statewide Partnerships for Change Public Relations
campaign.
.................................................................
By my signature, below, I certify my agreement and that of my staff to these expectations
of our partnership efforts.
Signed -*
Public h%rary Carlsbad City Library
...................................................................
Due with proposal - Friday, Deccmber 15, 1989, by 5:OO p.m. Return original to:
Community Library Sexvice Grants Program, California State Library, The Ramona
Building, 10014th Street, Sacramento, CA 95814; Attention: Valerie Okano.
Note:
administration is applying on behallof more than one site.
Each library jurisdiction should submit one copy only, even if the library
.
CARLSBAD CITY LIBRARY
PARTNERSHIPS FOR CHANGE:
COMMUNITY LIBRARY SERVICE GRANTS PROGRAM
PRELIMINARY APPLICATION: 1990/91
5. SITE
Library's current main library. As described under #6 below, in
1992, when Carlsbad opens its new main library in south Carlsbad,
the current main library, located in north Carlsbad, will become the Georgina Cole (Branch) Library.
- a. The program will be developed in the Carlsbad City
b. Total FTE at targeted site: 46.75
c. Names and job classifications of staff:
Name Ens, callie Armour, Geoff*
Batho, Pam Berchiolli, Cathi Bradshaw, Terry Brookhart, Ray* Cannon, Janell* Coates, Ronnie Dooley, Leila Egea, Charlotte*
Hansen, Pat*
Hawkins, Karen
Holloway, Colleen Jones, Lynda*
Kennedy, Charlene" Kruse, Rhoda Lange, clif ford Pickavet, Chris
Quartarone, John*
Richmond, Bill* Roth, Linda Sagnimeni, Michelle Salvato, Mary
Job Title Reference Librarian
Assistant Library
Secretary clerk
Library Assistant
collections coordinator
Graphic Artist
Reference Librarian
Reference Librarian Head of Circulation
Head of Programs,
Director
Exhibits, & Public
Relations Account Clerk
Library Assistant coordinator, Adult Learning Program
Head of Reference Library Ass is tant Library Director Head of Technical
Head of Children's
Media Services Manager Library Assistant Library Assistant
Library Assistant
services
Services
CARLSBAD CITY LIBRARY
2
Sasso, Mary
stafford, Anita*
Vendler, Mira
Galvan, Maria*
ortiz, Leticia*
Automated Systems
Bilingual Clerk
Library Assistant
Librarian
Parttime Bilingual Clerk Parttime Bilingual Clerk
Other parttime staff (FTE) Reference Librarians: 1.5
Clerks Pages 13.75
4.5
d. The targeted site is open: 6 days for total of 64 hours Monday-Thursday, 9:00 a.m.-9:00 p.m.; Friday-Saturday, 9:00 a.m.-5:00 p.m.
6. TARGET GROUP
Carlsbad correlates with a majority population which is well- educated and comfortable in the Information Age and its accompanying technology. A library user survey conducted in 1989 revealed 52.3% of the Carlsbad Library's users have at least a 4- year-college degree, and 40.4% have computers in their homes. The Carlsbad Library has responded to this population with sophisticated reference services and cutting-edge technology.
Art, music, and lecture programing, as well as children's services are well-attended. Carlsbad Library has one of the highest per-capita circulation statistics in the state. All of this means that the Carlsbad Library is a heavily-used library and is doing a good job of meeting the library needs of its majority white, relatively affluent population.
Car-lsbad Library to feel it is meeting the library needs of the city's residents. However, the library recognizes that there is another segment of the city's population that is not being effectively served. Throughout its history, Carlsbad has been home to a significant Hispanic population. Traditionally of Mexican heritage, this population has been concentrated in the city's northwest quadrant. Some members of succeeding
generations have assimilated into the wider community, while other second- and later generation families have remained in the
The traditionally strong demand for library services in
It would be tempting, with this kind of library use, for the
CARLSBAD CITY LIBRARY
3
northwest quadrant. This section of the city has also continued to be a main reception point for new immigrants. Carlsbad's
agriculture has provided year-round jobs for many Hispanic
immigrants, some of whom live in town and thousands of whom live in camps in the canyons in the city's rural areas.
Certainly the Hispanic population in Carlsbad has great diversity. Some Hispanic residents speak only English, while
others speak only Spanish, and there is a whole continuum in
between. The Hispanic population is growing very rapidly (91% in
8 years, excluding the canyon residents, who will not be counted till the 1990 census). This is even faster than the city's overall very rapid growth rate. Increasingly composed of persons newly-arrived from Mexico and central America, the newest . immigrants do not speak English, have little schooling, and are
working in agriculture, landscaping, and domestic service. Obviously, this population has differing needs from the mostly white, English-speaking, well-educated, and "high-techff
population the library has traditionally served. Carlsbad's very
rapid development (66% population growth in the past 8 years) has
meant that housing developments have expanded into the rural
areas. Consequently, the affluent, largely white population and
the poor, largely Hispanic populations have come uneasily face-
to-face. U.C. Irvine assistant anthropology professor Leo Chavez
has commented, @'The extremes you find in North (San Diego) County are hard to find elsewhere along the border ... I don't think there's anywhere else that polarized." (Los Angeles Times, san
Diego County edition, June 5, 1988).
For the last two years, the Carlsbad City Library has been
engaged in a long-range planning process, in recognition of the need to redefine library services in Carlsbad. Clearly, the library must continue to meet the needs of its majority population, while incorporating service to the Hispanic community. As part of its goals and objectives formally adopted in 1989, the Carlsbad City Library has stated, '!The library responds to the needs of our diverse community." Objectives associated with this goal include increasing Spanish-language materials, bilingual staff, and services for the Spanish- speaking. In 1992, Carlsbad will open its new main library in south Carlsbad. The current main library will then become in effect a large branch library serving north Carlsbad. During 1990, the
Carlsbad City Library will be redefining the role of this
northern facility, including focusing on the needs of the Hispanic population located in this part of town. Coming at this very time, the Partnerships for Change grant offers the opportunity for the north library to truly redefine its services in line with significant community needs which have thus far been largely unmet.
CARLSBAD CITY LIBRARY
4
7. DEMOGRAPHIC DESCRIPTION
grown rapidly during the past 8 years: Carlsbad as a whole and its Hispanic population have both
Hispanic
White Black Asian/other
1980 4,790 13% 29,450 83%
213 1% 1,037 3%
- 1988
9,137 16% 45,954 78%
370 1% 3,384 6%
-
35,490 100% 58,845 100% TOTAL
(Source: San Diego Association of Governments, 1980-1988
Comparison of Ethnicity by City, June 1989).
It is important to note that no accurate statistics exist for the
Hispanic population which lives in camps in the canyons. However, based on amnesty applications from Seasonal Agricultural Workers in North San Diego County, it is estimated by County
Supervisor John MacDonald's office that approximately 6000 persons are living in the migrant camps in Carlsbad. This is mostly in addition to the 9,137 living in town and included in
the figures above.
Carlsbad has experienced an extremely rapid growth in population, changing from a village atmosphere only a few years ago to a suburban atmosphere with some urban facets and problems. The
growth rate of the Hispanic population in Carlsbad has been even
more rapid than the city's overall population increase and the increase in its majority white population:
% Population increase, 1980-1988 in Carlsbad
Hispanic 91% White 56% Entire city 66%
Carlsbad's growth,rate far exceeds that of the county overall,
and its Hispanic population is also increasing at a rate far higher than that of the Hispanic population in the entire county:
% Population increase, 1980-1988, Carlsbad vs. County car 1 sbad 66% County 25%
Hispanic, Carlsbad 91% Hispanic, county 469,
(Source of population increase figures: San Diego Association of
Governments, 1980-1988 Comparison of Ethnicity by city, June
1989).
CARLSBAD CITY LIBRARY
5
The Hispanic population in Carlsbad is generally a much younger population than the white and overall population in the city, as well.
Median Age of 'Populations (1980), Carlsbad Hispanic 24.1 years white 33.9 years
Entire city 32.2 years
Projections are that the median age of the citywide population is steadily increasing:
Median Age of Carlsbad Population
1989 estimate: 36.7 years
1994 projection: 38.7 years
(Source for age figures: Donnelly Demographics, November 21, 1989).
While the median age of the city's overall population continues to increase, perceptions among school administrators indicate that the median age of the city's Hispanic population may be decreasing, with the large influx of Hispanic children.
% Increase in School District Populations, 1985-1989 Hispanic +47%
White +29% Overall +34%
(Source: California Basic Educational Data System, November 28, 1989. Figures provided by Carlsbad Unified School District).
What is more, the increasing Hispanic population of children is more and more composed of children who speak no English. Principals at the three elementary schools serving the heavily Hispanic neighborhoods of Carlsbad find that there are more non- English-speakers this school year than in past years, when most were limited-English speaking. Up to 40% of these elementary schools' students are in some level of bilingual instruction. At the high school level, in September 1988, there was one fulltime bilingual instructor; in December 1989, there are 3 3/4 FTE bilingual instructors.
(Source: interviews with principals at Pine, Jefferson, and Buena Vista Schools and MECHA advisor at Carlsbad High School).
Reflecting the diversity in neighborhoods discussed under #6 above are the ethnic enrollment figures for 2 schools located in
CARLSBAD CITY LIBRARY
6
the heavily Hispanic neighborhoods in the northwest quadrant vs. the ethnic enrollments in 2 schools serving new housing developments.
% School Enrollment by Ethnicity
Jefferson (K-3) Pine (4-6) Kelly Hope
American Indian 0 Black 2.6
Filipino .2 Chinese/Japanese/Korean 1.5 Hispanic 54.7
Pacific Islander .2
White 40.7
0 0 0
4.3 .6 1
2.3 1.2 0
.3 2.8 2.6
49.2 4.4 2.3
.4 0 0
43.7 91.2 94.1
The percentage of Hispanic children at Jefferson and Pine Schools is actually lower than the Hispanic makeup of the neighborhoods surrounding the schools because school boundary lines have been drawn to include some new housing developments which are not in the immediate vicinity.
(Source: California Basic Educational Data System, November 28, 1989).
The demographic data presented above demonstrates that Carlsbad's Hispanic population living in town is a rapidly growing one which is increasingly younger and less comfortable using English. This data, combined with the figure of 6000 migrant workers living in substandard housing in the canyons, makes the Hispanic population a sizeable and changing one which differs markedly from the majority population of the cixy.
8. LIBRARY USE
The adult and juvenile Spanish language collections were begun about ten years ago. This accounts for the increase from
1979 to 1989 of total Spanish language holdings from about 800 volumes to over 2500 volumes. During the same period the general collections increased from 125,000 volumes to 196,000 volumes.
Use of the Spanish language materials has remained a tiny fraction of overall circulation, less than half of one percent, and has not increased significantly over the past decade. Use
remains low probably because the collection is so small and because there is a lack of bilingual staff working in the public service areas of the library. Greater changes have occurred with the children's programs, notably the Spanish Storyhour, which
CARtSBAD CITY LIBRARY
7
reaches out through the schools to bring in 15 to 20 children for Saturday morning programs.
9. COMMUNITY PARTNERS
a. Carlsbad High School MECHA Club An alfiliate of a national organization, the MECHA Club is composed of 50-60 Hispanic high school students. Its purpose is to promote higher education for Hispanic youth. Carol Hardin, advisor to the club, is excited about MECHA's helping develop the library's program.
b. Carlsbad Unified School District The carlsbad Unified school District has an active bilingual program and active Hispanic parents' groups. Specifically interested in helping with the library's program are the three elementary schools with large Hispanic enrollments. All three are also Title I schools.
-Marielena Erickson, principal, Buena Vista Elementary School -Steve Ahle, principal, Pine Elementary school -Anna Tilton, principal, Jefferson Elementary School. Jefferson School also has a bilingual preschool. -Marilyn Tajalle, bilingual resource teacher for the school district.
c. Gloria Valencia Cothran, staff assistant to County Supervisor John MacDonald. Ms. cothran is the Supervisor's liaison with the social and health service agencies in North San Diego County and is especially active in issues related to Hispanics and the homeless.
d. Linda Ledesma is a lifetime Carlsbad resident. Currently she coordinates the City of carlsbad Police Department's Juvenile Diversion Program. A former youth counselor, Ms. Ledesma is a bilingual/bicultural community activist in many capacities.
e. MiraCosta College English-as-a-Second-Language Program MiraCosta College has for many years conducted English-as-a- Second Language (ESL) classes in Carlsbad. With amnesty, the college also issues certificates for the education requirement. Four nights a week, MiraCosta takes over Pine Elementary School, as well as using the Girls club during the daytime. Over 400 adults--virtually all Hispanic-- are studying English and working toward their amnesty certification. Roberta MacFarlane, coordinator of the program, is anxious to help the library expand its services to Hispanics.
CARLSBAD CITY LIBRARY
8
f. North County Chaplaincy developed recently in response to the
basic survival needs of migrant workers and the tensions between migrants and affluent residents. The Chaplaincy has conducted English classes in the fields and now has a building in which to hold classes for migrant families. A health clinic will open soon.
9. Oceanside Health Center, an agency of the County of San
Diego, serves Carlsbad residents. Its public health nurses make
home visits and have made consistent observations in the low socio-economic Hispanic homes they have visited: mothers have few skills for helping the cognitive development of their preschoolers and adults are much less aware of resources and agencies than are Hispanic adults living in the City of San Diego. Director Barbara Bale is anxious to work with the library in addressing these needs.
h. St. Patrick's Catholic church is the primary place of worship
for Carlsbad's Hispanic community. Monsignor Moore is
particularly sensitive to needs in the Hispanic community and designated Sister Rosa to help Hispanics with their survival and social needs. Monsignor Moore also chaired the City Council's Immigration Task Force study.
i. San Diego County Migrant Education coordinator Maria Gomez works with migrant agriculture families in carlsbad. At a December 1989 meeting she conducted a needs assessment with 50 migrant parents. The need named most often was: How can I help my child in school?
j. SER/Jobs for Progress has a two-pronged approach: education and jobs. SER is conducting Spanish-language literacy in the fields, as well as English-as-a-second-language instruction at its Family Learning Institute. SER's office is located in the Employment Development Department, which facilitates job placement. SER also runs the Hire-a-Youth summer program. Director George Lopez welcomes working with the library and offers his VISTA staff person and summer youth to help develop a program.
k. Connie Trejo, a lifetime Carlsbad resident, is co-owner with her sister of Lola's 7-Up Market and Deli, located in the heart
of Carlsbadls Hispanic neighborhood. The family market has been
a neighborhood institution for many years. Ms. Trejo has been
described by another longtime resident as !'the community's informal social worker."
1. Amy Villalobos, longtime Carlsbad resident, works with Carlsbadls Housing Authority placing low-income residents in
affordable housing. Through her many volunteer activities, such
as the Oceanside/Carlsbad Community clinic, amnesty registration, and speaking to Spanish-speaking parents' groups, Ms. Villalobos
CARLSBAD CITY LIBRARY
9
continues to be a voice for improving the quality of life in carlsbad.
10. LIBRARY SERVICES The Carlsbad City Library's efforts to address the needs of its Hispanic residents have primarily been in collection development and children's services. The library has a collection of over 2500 Spanish-language materials. Included in this number are 800 children's print materials, which circulate at a rate of about 100 per month during summer. There are also tapes, records, and cassette kits for children, as well as
Spanish language newspapers and children's and adult magazines.
In recent years, the adult collection has been expanded to include more popular fiction and how-to materials, but circulation remains quite low. Responding to an increasing demand, the Reference Division in 1989-1990 allocated $2000 for
purchase of Spanish-language reference materials. One weakness
in collection development at present is the lack of audiovisual
materials in Spanish or of special interest to the Hispanic c ommun i t y .
Overall the biggest weakness in collection development has been the lack of community involvement in its planning and lack of a delivery system so that the collection is accessible to Hispanic residents unaccustomed to using a traditional library. Tours of the library conducted by Reference staff for English- as-a-Second-Language classes create enthusiasm, but library use
does not follow when the bilingual students come again without a teacher to guide them. The Children's Division publishes its monthly calendar of events in both English and Spanish and delivers the calendar to
Carlsbad's elementary schools. A bilingual clerk also goes to
the schools to publicize the Club de Ninos, a Spanish stcry club
which meets in the library every 2 weeks, with about 15 children
attending. The library's adult services have a full calendar of
programing, but few concerts, exhibits, or other programs have
been arranged to meet the needs or interests of the Hispanic community.
can speak Spanish. Only two part-time clerks in the Children's Division, one part-time clerk in Audiovisual Services, and a fulltime clerk in the literacy office (not located in the main library building) are bilingual. There is only one part-time professional librarian in the main library who is bilingual. Except for its adult literacy program, which does reach some Hispanic residents, the library has not had a history of outreach into the community to bring library services to persons unaccustomed to library use. Those Hispanic residents who are
library users are primarily persons who have assimilated into the wider community and use the library for the same needs as other
The library is seriously lacking in public service staff who
CAFUSBAD CITY LIBRARY
10
residents. However, as stated in #6 above, the library has, in its long-range planning process in 1989, formally set an outreach service goal, recognizing the necessity "to respond to
the needs of our diverse community." The need for bilingual staff and specific services to the Hispanic community are central objectives associated with this goal.
CARLSBAD CITY LIBRARY
STATISTICS
November 1989
CIRCULATION STATISTICS
MAIN LIBRARY
Nov . Nov .
1988 1989 % Chanae
Print Materials 46,107 52,585 + 14
Audio Visual Equipment 57 65 + 14
Film and Video Tapes 8,711 8,908 +2
Total MAIN LIBRARY 54,875 61,558 + 12
Print Materials Film and Video Tapes 10,392 12,656 + 22
1.213 1,619 Lxi
Total BRANCH LIBRARY 11,605 14,275 + 23
TOTAL CIRCULATION 66,480 75,833 + 14
.............................
REFERENCE OUESTIONS
MAIN LIBRARY
Adult Children's Online Searches
5,112 6,472 + 27
15 19 + 27
2,102 2,341 + 11
Total MAIN LIBRARY 7,229 8,832 + 22
Total BRANCH LIBRARY 777 917 + 18
TOTAL QUESTIONS 8,006 9,749 + 22
.............................
PEOPLE COUNTER (Daily Average)
Main Library Branch Library 1,695 1,789 +6
411 466 + 13
TOTAL 2,106 2,255 +7
.............................
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