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Home My WebLink About1990-03-21; Library Board of Trustees; MinutesI' . /- 1 MINUTES Meeting of: LIBRARY BOARD OF TRUSTEES Time of Meeting: 3:OO p.m. Date of Meeting: March 21, 1990 Place of Meeting: City Council Conference Room CALI. ORDER: President Cooper called the Meeting to order at 3:OO p.m. RQLL: Present: President Cooper, Library Board Trustees Curtin, Martin and Trigas. Absent: Library Board Trustee Grosse. Also Present Were: Clifford Lange, Library Director Geoff Armour, Assistant Library Director w-: The Minutes of the Meeting held February 21, 1990, were approved as presented. v: a. Euildina and Grounds. Trustee Trigas reported negotiations are underway with the Architect. The target date for presenting to City Council is April 10, 1990. Budqet Trustee Martin stated the budget had not been reviewed at this time, c. Personnel Trustee Curtin reported that Renata Coates, Reference Librarian, will be leaving March 30, 1990, to go to UCSD. d. Youth Geoff Armour reported that there had been an after-school puppet theater, because the school-age children get left out of puppet shows. This was very succeesful. He also reported on the poetry reading, and said that tomorrow afternoon in the Council Chambers, the winning poems will be read and the awards will be presented. Another successful event was Pig Day to celebrate National Pig Week. A pig was brought to-the Library, and he showed photographs of the event. OLD: a. Architect Selection - update There was no additional report to supplement Trustee Trigas' report under Building and Grounds. Cooper Curt in Mart in Trigas MINUTES March 21, 1990 LIBRARY BOARD OF TRUSTEES Page 2 QLD BUSINESS: (Continued) b. s. Director Lange stated he was working on this, and has met with Hewlett Packard to refine the quote. He has been working with the Information Systems people (Lee Rautenkranz and Gordon Peterson) and they will present the agenda bill for the new hardware at a cost of $230,000. The software will cost an additional $15,000. This is necessary in order to launch the online catalog this fall. Director Lange will return with a final proposal. It will take ten to twelve weeks to get the new equipment installed, and it is not possible to run the online catalog with the present equipment. President Cooper inquired about a FAX machine for the public, and Director Lange said this should be considered for the future. At present, the public cannot use the FAX machines. NEW BUSINESS: a. Durina the 1990 Session of the California Leaislature. Director Lange referred to the reproduced part of the agenda at the CALTAC Workshop. The public library fund has never been fully funded since it was established. He further stated that the CSLA has an impact on this Library in terms of the reimbursement program. This is for service to non- residents, and this Library received $146,000 last year. Director Lange said there has been no cost-of-living increase for several years, and the State may run out of money. This could cause there to be no fourth quarter payment--(he added that this has happened in the past). Director Lange further reported that the State Library budget has had no cost-of-living increase for six years, and they are running behind in buying materials and increasing their etaff. Director Lange reported that AB 3381, the California Library Literacy Service, is an attempt to reinstate the State partnership funding. Carlsbad would be qualified for that. Director Lange said that SB 2602 is for construction of a Library Annex Building Complex, which is desperately needed. The State Library is bursting at the seams and is a potential firetrap. Director Lange said that President Bush was continuing the Reagan tradition and recommending zero funding for Title I and Title I1 for public library services and library construction, respectively. They say it has fulfilled its purpose and is not necessary, but Director Lange said there is a role for the Federal Government, e.g., the Library of Congrees, etc. Legislature Day will be May 1, and Director Lange is planning to attend. He invited the Trustees to attend and added that the plan is to drive to Sacramento and bring back the Leo Carrillo items the State is to lend Carlsbad for display in the Library. \ \ MINUTES ? March 21, 1990 LIBRARY BOARD OF TRUSTEES Page 3 JVm BUSINBS~: (Continued) Director Lange said he will call on Mr. Craven and Mr. Frazee, as they are both very supportive of the libraries. He felt that his presence at Sacramento is very important, and also it is important that lay people go and lobby for the libraries. c. CAL TAC Meetina at Los Anaeles Public Librarv. Saturdav, March 10, 1990 - report. Director Lange reported that Trustee Curtin and he attended this meeting at the temporary location of the library on Spring Street, and commented that this was not the best section of Lo8 Angeles. Board Trustee Curtin continued the report, stating that he felt an interesting item was the suit by the Library Board at Monteray Park, after the City Council abolished that Board. The Council lost the auit and the appeal, as this was a General Law city, and it was illegal to abolish the Library Board. Dr. Curtin reported on the afternoon session, saying they broke up into focus groups after lunch. He commented on one community where the young people were organized to go door- to-door to introduce the opening of a new library. He also mentioned communities where they have attempted to relate to industry in their community and staff the library in terms of personnel and items of help and interest to them. They have FAX machines to get material to the industries and therefore, the industries are more apt to support the library financially. Director Lange commented that Gary Strong, the State ' Librarian, is the most outstanding member of that group. He said that the net result of the Monteray Park suit was to reaffirm some Attorney Generals' opinions over the years over the establishment of a Library Board. He said that perhaps this Board should spend some time reviewing the duties of the Board as set out by the Ordinance in Carlsbad. Director Lange said that the City Council controls this Board by means of the appointment power and the purse strings. c. ;. Director Lango explained that the City Council sets goals and the departments make a set of objectives to fit those goals. He called attention to the goals and objectives listed for the Library. b1-Y DIREC?O R'S RBPO RT: Director Lange reported he had been asked and had agreed to serve on the Selection Committee for the California State University at San Marcos Library Director. Director Lange called attention to the report submitted by Chris Holt for the Branch Library since its beginning. He felt the tremendous increase in circulation and other services is evidence that the Branch has been very successful. \ \ ." 1 MINUTES March 21, 1990 LIBRARY BOARD OF TRUSTEES Page 4 L -: (Continued) Director Lange reported that Pat Hansen will be retiring, and there will be a party June 16, 1990, at the Senior Center. Geoff Armour continued the report, stating that a concrete slab will be poured this coming week under the picnic table at the west end of the Library. Also, the slab will be poured for the Arts kiosk at the east entrance to the Library. Mr. Armour reported that the Risk Manager's Office has been making safety training available to the employees. There has been training in fire extinguisher handling and earthquake preparedness. Also, there is training available through MiraCosta College for CPR and First Aid. Mr. Armour told of the need for office apace in the Library, and explained some of the changes to be made to make more room for employees. He explained the plans for the Partnerships for Change Program. He also referred to the report from Trustee Grosse on the Cultural Facilities Committee. gBRFtA hDVISORY BOARQ: President Cooper stated the next meeting will be in Julian, March 26. At the last meeting at the Branch Library, a woman from the Corrections Department told about libraries in the prison system. PUBLIC COlMENT: There were no requests to address the Board on a non-agenda item. #gJouRNmNT: By proper motion, the Meeting of March 21, 1990, was adjourned at 4:lO p.m. Respectfully submitted, Minutee Clerk w\ TRUSTEES LEGISLATIVE ISSUES FACING THE LIBRARY CORMUNITY DURING THE 1990 SESSION PUBLIC LIBRARY FUND The Governor's budget provides $20.6 million. This falls short about $20 million from providing full funding of the state's commitment to public libraries. If fully funded the amount provided to each eligible public library would double in 1990-91 providing very significant new revenue for public library services. There is no separate legislation for this as PLF appears in the State Library's budget as a local assistance item. This will be considered by the Education Subcommittees of Assembly Ways and Means and Senate Budget during the hearing that will take place in March through May. CALIFORNIA LIBRARY SERVICES ACT There are provisions in the budget recognizing the increased need for funds to cover the transactions based reimbursement program. There is no cost of living adjustment for other CLSA programs which support system level activities and the California Literacy Campaign. There is a continuing restriction on the funding of literacy programs which have completed their establishment period and the baseline is reduced by $1.3 million for literacy. Note AB 3381 below. CALIFORNIA STATE LIBRARY There are no cost of living adjustments provided for the sixth year in a row. With no increases in staff and/or materials the serving capacity of the State Library is continuing to deteriorate. This issue will be considered by the Education Subcommittees during the budget hearings. NEW LEGISLATION AT THIS TIME AB 3381. BAKER. Establishes the California Library Literacy Service, as a public library services program designed to reduce adult illiteracy by providing literacy instruction and related services to English speaking adults and youth who are not enrolled in school. The bill would authorize the State Librarian to annually make apportionments of state funding to public libraries to share costs incurred in operating adult literacy instruction programs... SB 2602. KEENE. Directs the Director of General Services, as agent for the State Librarian, to construct a Library Annex Building Complex, parking facilities, a connecting tunnel to the Library-Courts Building, and any other improvements ... for the primary use of the California State Library. LIBRARY SERVICES AND CONSTRUCTION ACT President Bush continues the Reagan tradition and recommends zero funding for Title I and Title I1 for public library services and library construction respectively. He recommends funding for Title I11 Interlibrary Cooperation. The Budget will be heard in Congress during the next few months. March 1990 9:oo ?:30 9:45 11:oo 11:30 12:OQ 12:45 2:OQ 2:30 3:OO @ CALIFORNIA ASSOCIATION OF LIBRARY TRUSTEES AND COMMISSIONERS CALTAC WORKSHOP IN LIBRARY LEADERSHIP MARCH 10, 1990 LOS aNGELES PROGRAM Registration and Coffee Introductions and Welcome Moderator: Barbara J. Campbell Martha Katsufrakis, President, Thomas E. Alford, Acting City Librarian Mary Lou Crockett, CALTAC President & Member Board of Library Commissioners Los Angeles Public Library Los Angeles Board of Library Commissioners Keynote Remarks/Question Period Gary E. Strong, California State Librarian Local Government and Public Libraries Thomas E. Alford, Acting City Librarian Los Angeles Public Library Monterey Park --An Issue Resolved J. Craig Fong7 Director, Immigration Project, Asian Pacific Legal Center of Sou$&ern Calif. Lunchean and Visiting Discus~ion Groups Focus Group Program CarolAnn Tassios, Library Director Pat Baur, Library Commissioner Yorba Linda Public Library Concluding Di~icussion/Reports from Discussion Groups/ Wrap Up Adjournment Library Tours Before leaving today, please complete the evaluation form. Your comments will help us plan and improve future workshops. W'.E HOUSE CONFERENCE PLAN OF ACTION Several recent developments have taken place in California's preparations for the White House Conference on Library and Information Services (WHCLIS XI) to be held in Washington D.C. on July 9-13, 1991. The purpose of tbe conference is to develop recommendations for the further improvement of the library and infomation services of the Nation and their use by the public. The Conference is being planned and conducted under the direction of the National (hnmksion on Libraries and Information Science (NCLIS). NCLIS Chairman, in turn, has OEficially designated the California State Library as the agency responsible for coordinating White House Conference activities in California State Librarian Gary E. Strong reports that California has received S28,OOO of an anticipated total grant of $42,000 for preliminary conference activities. It is expected that California will have 48 delegates to the conference, the size of the State's congressional delegation. In accordance with the enabling legislation, the delegates will bc divided into four categories: . one-fourth will be selected from the Library and information profession; . one-fourth will be selected from active library supporters including trustees and friends groups; one-fourth will be selected from individuals who are federal, state or local government officials; and one-fourth will be selected from the general public. Mr. Strong has announced that an application process to select delegates will be conducted on two tracks. For the library and information professional and frienddtnzstee categoris, a pancl will be formed to review applications. The State Librarian and representatives of major library associations will compose the panel. Another panel will be created to choose the public-at-large and elected official representatives from an applicant pool. With regard to forthcoming preconference activities in the state, there udl be a briefing on the status of the White House Conference at the California Library Networking Task Force Retreat which is scheduled for December 6-8, 1989 in Millbrae. Further information will be disseminated at a proposed Conference on Citizen Involvement to take place sometime in 1990. The concluding event prior to the WHCLIS II Conference would be an allday briefing at the State Library for the entire delegation. Gary Strong indicated that be would won name a staff member to coordinate correspondence and handle applications for WHCLIS II. In the interim, inquiries should be sent to the: California State Library State Librarian's Office ATTN: CafEerine ,Lewis P. 0. Box 942837 Sacramento, CA 94237-0001 (916) 445-2585. xx x x GO 5' x xx x x C v) v)U aJaJ L+ m4 00 L .- S . .- nu c .- - .- W r o x x 0 4) , N , m 0 c, L al 0 c 0 0 v) 0 a a E 01 0 m m n .- 4- cnv) c a: m- .a xx x xx x xx x xx X xx h n m 0 4 c, 4 0 In v) a 0 0 4 0 7 .- 7 n a- m 3 4- 2 a- >. 00 Ql 0 N\ -4m 2 Lm .m x xxx x xx x U K m r W 3 0 h K m .- g .. + .E -v) -o 0 .- w NK .- 0 e- mr L4 0 .- mc, L xxx xxx xxx xxx xxxx x ... w- m .- v > h d x x x x x x x xx X X xx L 0) S S .- n u K m + S al K L =¶ 0 I- 5 * 0 W L- OW -- OZI ~n al- cn +. VL 3al um s .- 04 VL u S -3 eLL u +s .- 4 X xx X X m m- m SPL 0a o .- n 4)cl- om (Do * 0 NY- K om .W -s mnr = .E 2 OK a+- K+ L 4.- L sv4 1- .- " u- LOL om0 Y- wo mno (0 -- + >mv mal4 W++ 4 .- -+ *aL o m .- v)cm X X al- +> 0 Y-c s4 m rm on a +s SL alo 0+ al .- Le 4 alV Y n h L a c, L crr 3 Q U a c, crr U x a 7 a 2 f -r > a w U x x x xx X xx x xxx x RUSSELL W. GROSSE DEVELOPMENT CO.,’INC. Phone 619/438-3141 5850 Avenida Encinas, Suite A _- Carlsbad, California 92008 __ March 19, 1990 Carlsbad City Library Board of Trustees Carlsbad Library 1200 Elm Avenue Carlsbad, CA 92008 Re: Cultural Arts Facilities Committee Dear Board Members: As your representative to the Cultural Arts Facilities Committee, I have the following to report: We have met with the Wolf Organization representatives Herb Sprouse and Elizabeth Kennedy. Mr. Sprouse reviewed what he understood to be the scope of work for the Wolf organization. Elizabeth Kennedy and Herb Sprouse have spent several days in Carlsba? meeting with representative departments of the City and touring the City, specifically viewing parks and the Cultural Arts Center. Over the next weeks, the Wolf Organization will gather data from a telephone survey and interviews with individuals from all areas of the City. A public meeting was held at Harding Center and approximately 40 people attended. Most of those in attendance were related to the arts, either as members of Arts groups or as citizens with individual art interests and talents. One recommendation was made at this public meeting: It is mandatory that the arts organizations and citizens interested in the arts be united in all presentations to the political entities of the City to assure the best possible support. It was pointed out that Visual Arts and Theatre Arts groups presently need areas for practice, storage, display, but the groups should unite to present their requests and to discuss the city-wide plans for future cultural arts facilities in Carlsbad. We were asked at the public meeting whether we had recently attended cultural events in Carlsbad or outside of Carlsbad, and whether we would prefer to see the local arts expanded to the fullest, or bring the best available cultural events to the City of Carlsbad. The type of events would depend upon what facilities are available for performances or exhibits. Do the Carlsbad citizens want expanded theatre facilities, a museum and other exhibit centers, all of which will attract people from other areas? Or do the Carlsbad citizens want to expand only the local arts for the benefit of the local residents? Contractors License No. 378383 Carlsbad City Library Board of Trustees Page 2 March 19, 1990 Some of the suggestions made at the public meeting included: Central location for an Arts Center with satellite facilities. A full time staff, allowing for exhibits on a regular basis. A national Hall of Fame for Big Bands: a 6500 seat concert hall. A museum (e.g. Museum of Man, a branch of San Diego facility). Rehearsal facilities for music groups and theatre groups. Storage areas for theatre and music and visual arts groups. Workshops and gallery space for visual artists. Educational facilities with flexible (size) classrooms. Conservatory of Music, a Center for the Arts, including galleries, rehearsal areas, and full time staff (volunteer and salaried). Over the next few months, the Wolf Organization will be accumulating information from local residents, groups, and City Staff . They will formulate a plan for the City of Carlsbad envisioning what will be the ultimate needs for facilities and suggestions from individuals would be most welcome. Questions or suggestions can be directed to the Arts Commission office (Connie Beardsley) . they will formulate a plan for orderly build-out. Any I have included a copy of the existing Cultural Facilities list which was prepared by Connie Beardsley and her staff in the Arts Commission office. We discussed adding recreation centers and Magnolia School to this list as well as specifically noting addresses and phone numbers for each of the available facilities. I will update you on future meetings. Sincerely yours, Bebe Grosse BG: jh Public Meeting ’/. c .I. *- Cultural The Arts Commission On Facilities Development of Carlsbad, through the Carlsbad Arts Office, has been developing a program of arts and cultural activities, programs, and amenities in the community since its inception in 1985. Recently, it has begun work on the development of a cultural plan for the City. 1 At the public meeting held last week, the discussion was devoted to a range of issues, such as arts education, public art, artists and arts organizations, and Arts Office information/services. The purpose of this meeting is to gather the opinions of Cartsbad residents on the current status and possible future directions of cultural facilities development in Carlsbad. Y The meeting facilitator will provide information on the structure of the meeting. In order to focus the discussion that will take place this evening, the consultants have prepared a brief list of questions which you might address. Of course, if you have other points you wish to bring up, please feel free to do so. Please begin by considering the following questions: What can’t you presently do in Carlsbad that you would like to be able to do? If cultural facilities are built in Carisbad, what would the important functions be? Are there particular places that you currently go to do things that you can’t do in Carlsbad? What are the limitations of Carlsbad’s existing facilities? If you had to choose the three most important things that are missing culturally in Carisbad, what would they be? 1 '0 a 0 C n r- w c3 1 0- ID 1 m v3 P, m ID R Y v3 ID P- 0 ID c3 ID ID rt 2 2 -d cn 1 N VI 0 P, c3 0 m R 1 P, m 0 rm IDn eo P,c t-; me RID ID 1- X 0 P P- a P, Y Td 0, 1 x am v 4cn cncn X P, 1 a P- w 0 ID R ID 1 a a a P- R 0 1 P. C 3 N cn 0 c3 P- P, n P- P r R r ID 1 m n D 1 P VI U P, a r 0 3 ro P E 0- E - n a m 3 K 2 R m a R ID 1 ID m 0 rt 0 C R a 0 0 rt U ID 1 m 0 rt E 2 ID m a! 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P, z m P- 00 T m R i-0 0 PO 0 mP P d m P r 0 (0 3 rd P, 1 7; 1P P Ym 10 00 00 m m l-4 a P- al R R 0 r4 1 m z7 m r 3 R m 1 c CL P 91 00 m H a- m P, R 1 m r $ -0 7 P- R 7 m m VI n a- 0 0 I ir 1 (0 P P+ E oca 0 00 0 0 m 9 W 0 r co 0 0 N cn 0 m m- m R r 0 C P. co m W 0 m ? 4 * * I u 0 c + in 3 ru 0 P m 0 3 U E E I u 0 X N c c c c I *VI o\T WP- Pr( P m Y 0 P, P w m rl Y \ iit m R F- 1 00 1 0 0 E 0 s 01 F- 1 0 P, If F- R Y W u 0 0 T! E CJ mu P P,* run 0 rt m- 0 Y1 3 -3 m om 3m mc R mF- c3 (000 1- mc 7rP mr 3 am R coo rum CL I-* P, uu P-ru 5, DID x rr Y E CI 0 1 a r- a r- 0 % R m c3 ID 1 R m rt I- *- 00 00 n3 OP, 55- C 1m r-R RP, YW m R P, R r( ID c3 e, 1 P m U P, a r- ff 1 P, ‘1 Y r N ON 00 00 \ ac a MI-’- RR 0 wrt e,r- I-rc rt Y me, F3 c3 P r- m h e, 1 0s ID r H 1 C PI X 4 a- ID 91 R r( ID m P c3 P, .. ?. a 0 X VJ * N VI F r( P, c3 0 (II R P, c3 0 P P m 00 m 0 Y 3 c VI 0 0 z r- 1 e, c3 0 m R e, c3 0 w I-r m oo (0 H 3 ID 9, R r( ID N cn 0 UH --JI WID le, NR c.1 Nm ID ’CI R c. C ID a 0, m .. n P P, m 1 0 0 3 1 P, 1 ID w w P, < P, r- I-r 0, 0- w ID m m ” 0 0 m e, 1 m r- a ID R a I R $- Q c 4- 3 r- R 3 m 0 R r( ID i z i? N cn 0 0 0 2.1 F t N 0 0 0 ... L E N cn 0 0 *Y T R a- Y rd.3 c-1 *ID WID w IO urt N ww 00 m ID v Q 3 ff c n a- m c m ID 7 e C m ID 0 Y E I” U r- P r- R Y 0 h r( ID =r 0 U r- P r- R 0 R P- O 7 e C m ID ?. -- CARLSBAD CITY LIBRARY STATISTICS Februarv 1990 CIRCULATION STATISTICS Feb. Feb. 1989 1990 % Chancre MAIN LIBRARY Print Materials 45,139 44,916 -- Film and Video Tapes 9,717 9,487 -2 Audio Visual Equipment 73 54 - 26 Total MAIN LIBRARY 54,929 54,403 -1 BRANCH LIBRARY Print Materials Film and Video Tapes 11,676 12,528 +7 1,429 1,963 + 37 Total BRANCH LIBRARY 13,105 14,491 + 11 TOTAL CIRCULATION 68,034 68,894 +1 ............................. REFERENCE OUESTIONS MAIN LIBRARY Adult Children’s Online Searches 5,791 6,245 +8 35 19 - 46 2,308 2,190 -5 Total MAIN LIBRARY 8,134 8,454 +4 Total BRANCH LIBRARY 761 1,116 + 47 TOTAL QUESTIONS 8,895 9,570 +8 ............................. PEOPLE COUNTER (Daily Average) Main Library Branch Library TOTAL 1,821 1,735 -5 460 521 + 13 2,281 2,256 -1 ............................. hTTENDANCE AT PROGRAMS Adult Programs Children's Programs Feb. Feb. 1989 1990 % Chanae 206 190 -8 1,500 1,590 +6 TOTAL 1,706 1,780 +4 ............................. INTERLIBRARY LOANS BOOKS AND REFERENCE Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad 149 140 -6 150 123 - 18 241 284 + 18 60 82 + 37 FILMS Borrowed from other libraries 29 12 - 59 Loaned to other libraries 37 11 - 70 ............................. NEW REGISTRATIONS Main Library Branch 880 768 - 13 164 238 + 45 TOTAL 1,044 1,006 -4 . 0 m m 4 4 m 0 4 w m N h . N r- 4 e m ‘“. a; d m N 03 m m c m d 0 0 rr (v m m h N 4 m m 4 d m c” 0. ? 0 m m m . m 0 00 0 4 4 5 m m 03 4 P- 4 m 0 4 W r- r- m 0 4 . m (v h d ‘9 m m N d ‘? m! m 4 m m (v m N 0 4 ? 0 0 h 4 m N 0 a W “0-