HomeMy WebLinkAbout1990-11-21; Library Board of Trustees; MinutesMINUTES
Meeting of I Tire of meting: 3800 p.=.
Date of Ueetingr November 21, 1990
Place of Meeting: City Council Conference Room
LIBRARY BOARD O? TRUSTEES
CALL !ro ORDER:
President Trigae called the Meeting to order at 3r00 p.m.
goLC cAL&r
Present: President Trigas, Library Board Trustees Cooper
and Martin. Trustee Curtin arrived at 3r02 p.m.
Absent: Llbrary Board Trustee Gro6ee.
Aleo Present Here: Clifford Lange, Library Director oeoff Armour, Aneistant Library DLrector
Lynda Jones, Literacy Manager
APPROVAL 0 ? UIWTE sr
The Minutes of the Meeting held October 17, 1990, were
approved am presented.
I:
a.
b.
E.
puildina and Ground..
Preeident Trigae reported the now library will be an
item before the Planning Conmiemion on December 5.
deferred the remainder of her report to the Agenda
Itern.
She
&hs&l!&
Trustee Martin etatad the Budget would ba reviewed at
the January meeting.
Pereonna
Truatee Cooper asked for an updated staff list. Trustee
Curtin and Dr. Lange gave the report, stating there is
one new employee, Penny Thompson, the new Library
AEt3iStant I. She will etart work next Monday, in
Audio-visual Servicee.
Geoff Armour reported there were 165 applicant. for the
Library Assistant I position.
U!&b
Gooff Armour reported that during October the young
peoplr studied about bate, with a haunted house a6 the
high point. Children'# Book Week im being celebrated.
OLD BUSINX spr
a. wural Info- Kiosk Uoda
Dr. Lange referred to the memorandum dated November 7,
1990, from Connie Beardsley, regarding the kiosk. Nan
Robertson will construct the kiosk and construction
ehould bkln in mid-January.
TRUSTEES
Trigas
cooper
Martin
MINUTES
NOV0mbem 21, 1990 LIBRARY BOARD OF TRUSTEES Page 2
OLD BUSINSSP : (Continued)
b.
C.
d.
e.
Rewzt to Citv Council on the Status of the Desian oc
the Carlsb ad Citv Llbr arv and The Cole Library
Feaslbilitv Stu dy.
Dr. Lange reported that John Cahill did tho bulk of the
staff report to the City Council. The parking iseue
and design compatibility will go before the Planning
Conmission on December 5.
Dr. Lange stated that Council did not want to make
excuses on the parking, but that he feels strongly that
the etandard as it io now is not appropriate for the
Library. If the present parking standard is
maintained, it will affect both Libraries. There are
no libraries with the high ratio now required in
Carlsbad, and Dr. Lange said there was no evidence to
support the near doubling of the standard that was done
in 1986. The key will be in convincing the Planning
Commission that the standard le unreasonable and that
it should be changed.
If the atandard is kept, the Library apace will have to
be changed to comply with the parking requirements.
Another option was a parking structure, but Dr. Lange
stated that may not be feasible because of the cost.
Also, if changes have to be made, this will be costly
not only as far as the money, but in the, and this
could be very costly.
Qn-Line catalw Uudatg
Dr. Lange included a flyer in the packet describing the
on-line catalog and how to use it, and he stated that
it has been received very well by the public. He eaid
that the December 11 ribbon-cutting at 5100 p.m. io
still being planned, and that there will be
refreshments and the old catalog cards for people to
make ornaments for the Christmas tree.
Proweition 85 Pre-ADnlicati on and Aaenda Bill AmroveQ
bv Citv Councll.
This item was discussed previously.
Partners hhs for C hanae Revised Work Plan and Budaet. State Libr arian' Letter ErDlafnina Chanaes Made in the
Procltrun.
Dr. Lange referred to the letter from the State
Librarian, a copy of which was included in the packet,
telling of the changes that have been made. The
program will be down-scaled somewhat from what was
originally planned, but Dr. Lange felt that would
probably be a better way to start the program. Signage
i6 needed and the people need to be attracted to the
Library to interact with the people in the Library.
Also, a fledgling information center can be established
at the same time.
TRUSTEES
MINUTES
Novsmber 21, 1990 LIBRARY BOARD OF TRUSTEES Page 3
~
OLD BUSIN6S6: (Continued)
Lynda Jonea was present to answer questions, and stated
that staffing and a place for the information center
were two big issues. She said they are looking for
donated space for the center and will staff three part-
time people from the $20,000 allotted for that. If 18
people are available, Hiracoeta college will give
Spaniah language classes free of charge. Me. Jonea
said they will have $10,000 for materiala, which is not
a very large sum of money. Dr. Lange said thls will
give them a start and the Library has some of ita own
money that was budgeted for this.
The Library Board of Trustees approved the revised work
plan and budget for the Partnerships for Change.
NEW DUSImSS:
a.
b.
C.
White Houme Conference.
Dr. Lange urged all the Board Hembers to apply to go to
this Conference. He stated he had attended the
Conference in 1979, and it was an incredible
experience. Thin can have an impact on the future of
librariem.
California State Llbramslati ve Issue. for 1 991-
22.
Dr. Lange explained that he would the issues in this
paper to be sent to the Council, to be made a part of
their Leglalative Platform. The Board Hemberm
expressed concern that the report did not indicate
"full funding" for cost-of-living adjustments. Dr.
Lange indicated an addition could be made to may: We
recommend cost-of-living adjuetmentm for a11 programs.
The Library Board of Trustees approved the California
State Library Legislative Iasuea for 1991-92, as
amended to include "full funding" for the cost-of-
living adjustment for COLA.
bibrarv ComDuter Cataloa To UZ.
The tour was placed at the end of the Agenda to allow
the Heeting to be concluded.
WBMRI DIRECTOR'S REP OR%:
Geoff Armour reported on the work done at the time of the
installation of the on-line catalog. He explained that a
new audio visual display board has been inatallad, whlch has
been a great improvement.
DK. Lange called attention to the CALTAC Workshops to be
held in Harch of 1991.
The statistics were reviewed by Dr. Lange, and he stated he
felt the drops in the main Library totals were due to the
Oceanalde Library now being open.
\\\\\
TRUSTEES
Trigas
cooper
Curtin
Hartin
Trigae
cooper
curtin
Martin
MINUTES
November 21, 1990 LIBRARY BOARD OF TRUSTEES Page 4
LIBRARY DI R6CI.OR'S REPORT: (Continued)
Geoff Armour reported that there has been a clear drop in
video tape use, and he explained that the Library only has
one copy, where the video etores have many copiee of the
popular videos. However, the Library provides video tapes
that the video storen do not have.
r-x 6:
No report.
-=I
NO report.
-mr B
No report.
PVBLIC:
There were no requestn to addrean the Board on a non-agenda
itm;
By proper motion, tho Hooting of Novombr 21, 1990, wan
adjourned at 4r10 p.m., for Item c, the Library Computer
Catalog Tour.
Hinutes Clerk
TRUSTEES
November 7, 1990
TO: LIBRARCY DIRECTOR
LIBRARY BOARD OF TRUSTEES
FROM: Manager, Arts Office
CULTURAL INFORMATION KIOSK
On November 6, the City Council approved the construction of the Cultural Information
Kiosk which is to be placed at the junction of the two sidewalks by the entrance of the
Library.
The Arts Associates donated $6,500 for the kiosk. Artist/architect Nan Robertson will
construct the kiosk which she designed. We estimate that the fabricated artwork will be
installed around the first of the year.
If you have any questions please feel free to call.
CONNIE BEARDSLEY U
*; r
TELEPHONE: (916) 445-2585
CALIFORNIA STATE LIBRARY
LIBRARY-COURTS BUILDING P.O. BOX 942837 0 SACRAMENTO, CA 94237-0001
c
November 8, 1990
Mr. Clifford Lange, City Librarian
Carlsbad City Library
1250 Elm Ave.
Carlsbad, CA 92008-1991
Dear Mr. Lange:
I look forward to working with you and the Main Library Partnership Team in Cycle 2 of
the Partnerships for Change (PFC) Community Library Service Grants Program. As I
indicated in my September 21, 1990 Library Services and Construction Act (LSCA) grant
award letter to you, this second cycle represents a modification in our approach to
implementing the Partnerships for Change philosophy and concepts. The basic philosophy
and concepts remain unchanged.
The Cycle 1 PFC efforts taught all of us (local library participants, State Library staff, and
training team members) many important lessons. Principal among these is the finding that
if the focus is to be on revisine; branch library service programs rather than merely
development of additional branch services, and on making lasting changes, the program’s
training must be revised; much less activity must be expected in the first year of a library’s
participation in the program; and outside, transitional funding (Le. LSCA dollars) must be
provided over a longer period of time.
Because of the Cycle 1 experience and 1989/90 lessons, we have made the following
changes in this cycle’s implementation of this program:
a. LSCA funding commitment has been extended from the previous maximum of
three years to a maximum of five years, beginning with a low dollar amount
in year 1 and allowing for possible increases in year 2 and 3 before phasing
down in year 4 and 5.
b. Training will focus more clearly on service program reprioritization and testing,
rather than service element additions.
c. All participants will receive equal $40,000 awards in the first year. This funding
is intended to provide consistent startup and planning assistance, without over
emphasizing large scale service additions.
’ Clifford Lange -2- November 8, 1990
In general, large grants in year 1 tended to distract library and community efforts away
from the real need to make local policy, process, and procedural changes within existinc
ongoing - resource limits and, instead, raised community and branch expectations for a
higher level of service at higher oneoine: - budgetarv costs. It also led to very high levels
of stress among first year participants, who were forced to try to do too much too quickly.
This modified approach is our attempt to avoid both of these problems.
Restructuring of existing library policies and procedures to allow operation of revised,
responsive services within existing budgets has always been the intent of this program. I
believe this revised approach focuses on that intent much better and will make a lot more
sense for you and your local jurisdiction, given the obvious budgetary constraints we are
all facing, at the federal, state, and local levels. I will be pleased to support your efforts
through this improved approach.
Sincerely,
J Gary E. Strong
California State Librarian
cc: Collin Clark
Curtis Purnell
California State Library Consultants
PFC Team Members
i
CARLSBAD CITY LIBRARY
PARTNERSHIPS FOR CHANGE
c
Revised Plan of Service, 1990-1991 Approved by Coalition: November 1, 1990
NOTE: This plan requires approval of Carlsbad City Council before implementation.
a.
b.
C.
d.
e.
f.
g.
h.
1. Centro de Informacio'n (Information Center) Establish an information center, to be called "Centra de Informacih, in the downtown neighborhood to serve the information needs of Spanish-speaking families. Find a rent-free site that can be used 2-3 days a week,
4 hours a day and Saturdays for 4 hours.
Hire 2 part-time bilingual/bicultural Library Assistants and 1 part-time bilingual/bicultural clerk to staff the
center and do outreach in the neighborhood. (Must first create a new civil service category in the city for !'Part-time Library Assistant. It)
information for adapting to a new environment (such as requirements to get a driver's license) and referrals to social/health/education agencies. Agency personnel
will visit the center to provide face-to-face information and referrals also. Bilingual volunteers will help residents fill out forms they do not understand. Materials at the center will include pamphlets about
social, health, and education services available; pamphlets with frequently needed information (such as how to obtain a birth certificate or preventive health information). Materials will also include popular materials that give
residents an introduction to what is available in the Main Library: children's books in Spanish and English, videos in Spanish for adults and children, children's magazines in Spanish, adult magazines in Spanish, materials for learning English (books, tapes), and some books about high-interest topics such as health and jobs.
be checked out to residents with an easy check-out system. Emphasis will be put on making it easy for people to obtain information. Many of the materials will be paperbacks. Neighborhood residents may apply for library cards at the center.
Information provided at the center will be lifeskills
Pamphlets will be given out free. other materials will
Carlsbad City Library Partnerships for Change Revised Plan of Service
c
2
2. Outreach into the neighborhood.
a. Several hours each week one of the Library Assistants will staff a table at Lola's Market. Basic information and referrals will be done. Some information pamphlets will be available. More complicated questions will be referred to the information center. Library applications can be filled out and library information will be available. The Library Assistant will talk with people and be a visible presence in the neighborhood, meeting people face-to-face.
b. Library Assistants and other library staff will visit schools, parent meetings, church groups, and other places where Spanish-speaking adults and children gather. The Library Assistant will meet people and also share what the information center and library can offer.
c. On a regular basis, perhaps once a month, library programs for children such as puppet shows, will be held at Holiday Park on the weekend. An information
table such as will be used at Lola's Market will also be set up.
3. Children's programming. a. Children's books and programming will be a priority for Partnerships for Change. Reaching the children will help reach the adults. b. Children's story hours and programming will take place in Spanish at the information center or, if this is not possible, at another location in the neighborhood. Story hour type programs will also take place at Holiday Park on weekends on a regular basis.
4. Main Library: materials a. The Spanish language materials will be put together in one location so that they can easily be found by people new to the library. These will include books and videos and tapes. Children's materials will be in the Children's Department.
b. Books which will be ordered will mostly be on topics of high interest and usefulness, such as health information and jobs information. c. Spanish language videos and cassettes will be added to the library.
d. Materials for learning to speak English will be added.
Carlsbad City Library Partnerships for Change
Revised Plan of-service 3
5. Main Library: staff a. Bilingual/bicultural staff will be sought to fill vacant positions.
b. Cultural sensitivity training will be held for staff. Other city employees will be invited to attend as well.
c. Spanish language classes will be held for staff. Other city employees will be invited to attend as well. d. Hopefully, some Main Library staff will also rotate and staff the information center at times and the Centro de Informacidn staff will be at the Main Library at times.
6. Main Library: signs a. All signs in the library will be studied to see how to
b. The library's mission statement, in Spanish, will be
make them bilingual. This will include the large sign
in front of the library.
displayed.
7. Library forms and brochures a. A brochure in Spanish about the library will be developed.
translated into Spanish.
b. Forms in the library, such as suggestion forms, will be
h
TELEPHONE. (916) 445-2585
CALIFORNIA STATE LIBRARY
CALIFORNIA STATE LIBRARY
LIBRARY-COURTS BUILDING P 0. BOX 942837 SACRAMENTO, CA 94237-0001
TO: Colleagues in the California Library Community
FROM: Gary E. Strong
California State Librarian
DATE: October 22, 1990
SUBJECT. 1991 WHITE HOUSE CONFERENCE ON LIBRARY
AND INFORMATION SERVICES
I am requesting your assistance in contacting and/or identifying individuals who meet the
qualifications to be considered as delegates from California to the 1991 White House Conference
on Library and Information Services.
My objective is to obtain application information from those individuals and groups who represent
arenas of both political and private industry, information services organizations, various ethnic and
age groups, as well as from the general public at large. I would like to stress the importance of
our being able to contact the various ethnic and age groups who will be represented. Those of
you who are interested in being considered should apply.
Your help is greatly appreciated. Enclosed are two copies of the application form which may be duplicated and distributed. Additional copies are available from the State Liirarian's office. You may either contact persons directly or forward their names and addresses to my offie.
The deadline for applications is January 4, 1991.
Enclosures
INFORMATION SERVICES
Nunc
Home Address
Home Pbone Day mQe
Current PmitioaK)ccupation
BUSiIlCS
Address
INFORMATION TO ASSIST APPucANn IN DETERMININO THEIR APPROPRIATE CATEOORV
CATEGORY 4 - OENERAL QUBUC
' WHllfE HOUSE CONFERENCE
DELEGATE SELEC770N PROCESS
ANNOUNCED
State Librarian Gary E Strong-reccntiy announced the procc~s by which the 48
California delegates will be selected for the
1991 White House Conference on Liraries
and Infomation ServictS to be held in
Washington, D.C, July 9 - 13, 1991.
The purpose of the White House Conference
is to develop recommendations for the further
improvement of the Library and information
services of the nation and their use by the
public. In addition to the $45,000 granted to
the State Library by the National Cornmission
on Liiraries and Information Sciences to
sponsor California's participation in the
Conference, Pacific BeIl has donated fl0,CMIO
to the California State Library Foundation to
support the efforts of California's delegates to
the Conference.
AU persons interested in serving as delegates
to the Conference are invited and encouraged
to apply. Applications will be accepted by
the State Librarian through Janwy 4, 1991. .
The State Librarian will announce the final
delegate selections on or about February 1,
1991. An orientation meeting of delegates
will follow and is scheduled to be held in
Sacramento, April 9 - 10, 1991. The orientation meeting will include the
development of issues, goals and objectives
for the July Conference.
Twelve delegates in each of four categories
will be selected:
e From the liirary and information
proEession;
From among thosc CUKCII~~~ active as
library and information supportcn,
including trustees and friends,
e From federal, state and local
government offie, and
e
a From the general public
local public library or from the office of the
State Librarian. Requests for applications
hrn the State Librarian's office must contain your name, maiig address and should be
markcd VHCLTS II Application Request" and forwarded to the following address:
CALFORNU STATE LIBRARY
STATE LIBRARUN'S OFFICE
Am: am-
p. 0. Box 942837
SAcwmm,CA 94237-0001
An application is included in this issue of the
California S tate Libr am Newstet ter,
Additional copies can be obtained from your
GULFOM STAT73 LJBR4RY
LEGBLAlm! CssUEs FOR 1991-1992
state Ubm B odtet: BudPet Chanm Prowsrrl s Submitted
Public Libram Fund $28343,000
California Libam Literacv Service S1,972,OtU)
Transaction Based Reimbursement Proeram Subject to tbc ECP Process
Cost-of-Livine Adiustment SO
State Government Reference Su~~ort $36,clal
Public Librarv Policy
State Reference Centers
Youth-at-Risk
Jdiirarv cons truction and Renova tion Bbnd fin&
CARLSBAD CITY LIBRARY
STATISTICS
October 1990
Oct. Oct. CIRCULATION STATISTICS 1989 1990 % Chancre
MAIN LIBRARY
Print Materials 52 , 198 51,393 -2 Film and Video Tapes 9,155 8,182 - 11 Audio Visual Equipment 57 53 -7
Total MAIN LIBRARY 61,410 59,628 -3
BRANCH LIBRARY
Print Materials 12,242 14,903 Film and Video Tapes 1,361 2,212
Total BRANCH LIBRARY 13 , 603 17 , 115
TOTAL CIRCULATION 75,013 76,743
.............................
REFERENCE QUESTIONS
MAIN LIBRARY
Adult Children's Online Searches
7,260 6,403
2,835 3,250 12 6
Total MAIN LIBRARY 10,107 9,659
Total BRANCH LIBRARY 851 1,383
TOTAL QUESTIONS 10,958 11,042
.............................
PEOPLE COUNTER (Daily Average)
Main Library Branch Library 1,843 1,650
421 516
+ 22 + 63
+ 26
+2
- 12 + 15 - 50
-4
+ 63
+1
- 10 + 23
TOTAL 2,264 2,166 -4
.............................
Oct . Oct. - 1989 1990 % Chanae
ATTENDANCE AT PROGRAMS
Adult Programs Children's Programs
215 25 - 88
2,000 1,377 - 31
TOTAL 2,215 1,402 - 37
.............................
INTERLIBRARY LOANS
BOOKS AND REFERENCE
Requests by Carlsbad Received by Carlsbad Requests of Carlsbad
Filled by Carlsbad
FILMS
193 119
130 110
267 335
102 107
Borrowed from other libraries 18 14 Loaned to other libraries 23 23
.............................
NEW REGISTRATIONS
Main Library Branch 970 939
237 246
TOTAL 1,207 1,185
- 38 - 15 + 25
+5
- 22 --
-3
+4
-2
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