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HomeMy WebLinkAbout1990-11-21; Library Board of Trustees; MinutesMINUTES Meeting of I Tire of meting: 3800 p.=. Date of Ueetingr November 21, 1990 Place of Meeting: City Council Conference Room LIBRARY BOARD O? TRUSTEES CALL !ro ORDER: President Trigae called the Meeting to order at 3r00 p.m. goLC cAL&r Present: President Trigas, Library Board Trustees Cooper and Martin. Trustee Curtin arrived at 3r02 p.m. Absent: Llbrary Board Trustee Gro6ee. Aleo Present Here: Clifford Lange, Library Director oeoff Armour, Aneistant Library DLrector Lynda Jones, Literacy Manager APPROVAL 0 ? UIWTE sr The Minutes of the Meeting held October 17, 1990, were approved am presented. I: a. b. E. puildina and Ground.. Preeident Trigae reported the now library will be an item before the Planning Conmiemion on December 5. deferred the remainder of her report to the Agenda Itern. She &hs&l!& Trustee Martin etatad the Budget would ba reviewed at the January meeting. Pereonna Truatee Cooper asked for an updated staff list. Trustee Curtin and Dr. Lange gave the report, stating there is one new employee, Penny Thompson, the new Library AEt3iStant I. She will etart work next Monday, in Audio-visual Servicee. Geoff Armour reported there were 165 applicant. for the Library Assistant I position. U!&b Gooff Armour reported that during October the young peoplr studied about bate, with a haunted house a6 the high point. Children'# Book Week im being celebrated. OLD BUSINX spr a. wural Info- Kiosk Uoda Dr. Lange referred to the memorandum dated November 7, 1990, from Connie Beardsley, regarding the kiosk. Nan Robertson will construct the kiosk and construction ehould bkln in mid-January. TRUSTEES Trigas cooper Martin MINUTES NOV0mbem 21, 1990 LIBRARY BOARD OF TRUSTEES Page 2 OLD BUSINSSP : (Continued) b. C. d. e. Rewzt to Citv Council on the Status of the Desian oc the Carlsb ad Citv Llbr arv and The Cole Library Feaslbilitv Stu dy. Dr. Lange reported that John Cahill did tho bulk of the staff report to the City Council. The parking iseue and design compatibility will go before the Planning Conmission on December 5. Dr. Lange stated that Council did not want to make excuses on the parking, but that he feels strongly that the etandard as it io now is not appropriate for the Library. If the present parking standard is maintained, it will affect both Libraries. There are no libraries with the high ratio now required in Carlsbad, and Dr. Lange said there was no evidence to support the near doubling of the standard that was done in 1986. The key will be in convincing the Planning Commission that the standard le unreasonable and that it should be changed. If the atandard is kept, the Library apace will have to be changed to comply with the parking requirements. Another option was a parking structure, but Dr. Lange stated that may not be feasible because of the cost. Also, if changes have to be made, this will be costly not only as far as the money, but in the, and this could be very costly. Qn-Line catalw Uudatg Dr. Lange included a flyer in the packet describing the on-line catalog and how to use it, and he stated that it has been received very well by the public. He eaid that the December 11 ribbon-cutting at 5100 p.m. io still being planned, and that there will be refreshments and the old catalog cards for people to make ornaments for the Christmas tree. Proweition 85 Pre-ADnlicati on and Aaenda Bill AmroveQ bv Citv Councll. This item was discussed previously. Partners hhs for C hanae Revised Work Plan and Budaet. State Libr arian' Letter ErDlafnina Chanaes Made in the Procltrun. Dr. Lange referred to the letter from the State Librarian, a copy of which was included in the packet, telling of the changes that have been made. The program will be down-scaled somewhat from what was originally planned, but Dr. Lange felt that would probably be a better way to start the program. Signage i6 needed and the people need to be attracted to the Library to interact with the people in the Library. Also, a fledgling information center can be established at the same time. TRUSTEES MINUTES Novsmber 21, 1990 LIBRARY BOARD OF TRUSTEES Page 3 ~ OLD BUSIN6S6: (Continued) Lynda Jonea was present to answer questions, and stated that staffing and a place for the information center were two big issues. She said they are looking for donated space for the center and will staff three part- time people from the $20,000 allotted for that. If 18 people are available, Hiracoeta college will give Spaniah language classes free of charge. Me. Jonea said they will have $10,000 for materiala, which is not a very large sum of money. Dr. Lange said thls will give them a start and the Library has some of ita own money that was budgeted for this. The Library Board of Trustees approved the revised work plan and budget for the Partnerships for Change. NEW DUSImSS: a. b. C. White Houme Conference. Dr. Lange urged all the Board Hembers to apply to go to this Conference. He stated he had attended the Conference in 1979, and it was an incredible experience. Thin can have an impact on the future of librariem. California State Llbramslati ve Issue. for 1 991- 22. Dr. Lange explained that he would the issues in this paper to be sent to the Council, to be made a part of their Leglalative Platform. The Board Hemberm expressed concern that the report did not indicate "full funding" for cost-of-living adjustments. Dr. Lange indicated an addition could be made to may: We recommend cost-of-living adjuetmentm for a11 programs. The Library Board of Trustees approved the California State Library Legislative Iasuea for 1991-92, as amended to include "full funding" for the cost-of- living adjustment for COLA. bibrarv ComDuter Cataloa To UZ. The tour was placed at the end of the Agenda to allow the Heeting to be concluded. WBMRI DIRECTOR'S REP OR%: Geoff Armour reported on the work done at the time of the installation of the on-line catalog. He explained that a new audio visual display board has been inatallad, whlch has been a great improvement. DK. Lange called attention to the CALTAC Workshops to be held in Harch of 1991. The statistics were reviewed by Dr. Lange, and he stated he felt the drops in the main Library totals were due to the Oceanalde Library now being open. \\\\\ TRUSTEES Trigas cooper Curtin Hartin Trigae cooper curtin Martin MINUTES November 21, 1990 LIBRARY BOARD OF TRUSTEES Page 4 LIBRARY DI R6CI.OR'S REPORT: (Continued) Geoff Armour reported that there has been a clear drop in video tape use, and he explained that the Library only has one copy, where the video etores have many copiee of the popular videos. However, the Library provides video tapes that the video storen do not have. r-x 6: No report. -=I NO report. -mr B No report. PVBLIC: There were no requestn to addrean the Board on a non-agenda itm; By proper motion, tho Hooting of Novombr 21, 1990, wan adjourned at 4r10 p.m., for Item c, the Library Computer Catalog Tour. Hinutes Clerk TRUSTEES November 7, 1990 TO: LIBRARCY DIRECTOR LIBRARY BOARD OF TRUSTEES FROM: Manager, Arts Office CULTURAL INFORMATION KIOSK On November 6, the City Council approved the construction of the Cultural Information Kiosk which is to be placed at the junction of the two sidewalks by the entrance of the Library. The Arts Associates donated $6,500 for the kiosk. Artist/architect Nan Robertson will construct the kiosk which she designed. We estimate that the fabricated artwork will be installed around the first of the year. If you have any questions please feel free to call. CONNIE BEARDSLEY U *; r TELEPHONE: (916) 445-2585 CALIFORNIA STATE LIBRARY LIBRARY-COURTS BUILDING P.O. BOX 942837 0 SACRAMENTO, CA 94237-0001 c November 8, 1990 Mr. Clifford Lange, City Librarian Carlsbad City Library 1250 Elm Ave. Carlsbad, CA 92008-1991 Dear Mr. Lange: I look forward to working with you and the Main Library Partnership Team in Cycle 2 of the Partnerships for Change (PFC) Community Library Service Grants Program. As I indicated in my September 21, 1990 Library Services and Construction Act (LSCA) grant award letter to you, this second cycle represents a modification in our approach to implementing the Partnerships for Change philosophy and concepts. The basic philosophy and concepts remain unchanged. The Cycle 1 PFC efforts taught all of us (local library participants, State Library staff, and training team members) many important lessons. Principal among these is the finding that if the focus is to be on revisine; branch library service programs rather than merely development of additional branch services, and on making lasting changes, the program’s training must be revised; much less activity must be expected in the first year of a library’s participation in the program; and outside, transitional funding (Le. LSCA dollars) must be provided over a longer period of time. Because of the Cycle 1 experience and 1989/90 lessons, we have made the following changes in this cycle’s implementation of this program: a. LSCA funding commitment has been extended from the previous maximum of three years to a maximum of five years, beginning with a low dollar amount in year 1 and allowing for possible increases in year 2 and 3 before phasing down in year 4 and 5. b. Training will focus more clearly on service program reprioritization and testing, rather than service element additions. c. All participants will receive equal $40,000 awards in the first year. This funding is intended to provide consistent startup and planning assistance, without over emphasizing large scale service additions. ’ Clifford Lange -2- November 8, 1990 In general, large grants in year 1 tended to distract library and community efforts away from the real need to make local policy, process, and procedural changes within existinc ongoing - resource limits and, instead, raised community and branch expectations for a higher level of service at higher oneoine: - budgetarv costs. It also led to very high levels of stress among first year participants, who were forced to try to do too much too quickly. This modified approach is our attempt to avoid both of these problems. Restructuring of existing library policies and procedures to allow operation of revised, responsive services within existing budgets has always been the intent of this program. I believe this revised approach focuses on that intent much better and will make a lot more sense for you and your local jurisdiction, given the obvious budgetary constraints we are all facing, at the federal, state, and local levels. I will be pleased to support your efforts through this improved approach. Sincerely, J Gary E. Strong California State Librarian cc: Collin Clark Curtis Purnell California State Library Consultants PFC Team Members i CARLSBAD CITY LIBRARY PARTNERSHIPS FOR CHANGE c Revised Plan of Service, 1990-1991 Approved by Coalition: November 1, 1990 NOTE: This plan requires approval of Carlsbad City Council before implementation. a. b. C. d. e. f. g. h. 1. Centro de Informacio'n (Information Center) Establish an information center, to be called "Centra de Informacih, in the downtown neighborhood to serve the information needs of Spanish-speaking families. Find a rent-free site that can be used 2-3 days a week, 4 hours a day and Saturdays for 4 hours. Hire 2 part-time bilingual/bicultural Library Assistants and 1 part-time bilingual/bicultural clerk to staff the center and do outreach in the neighborhood. (Must first create a new civil service category in the city for !'Part-time Library Assistant. It) information for adapting to a new environment (such as requirements to get a driver's license) and referrals to social/health/education agencies. Agency personnel will visit the center to provide face-to-face information and referrals also. Bilingual volunteers will help residents fill out forms they do not understand. Materials at the center will include pamphlets about social, health, and education services available; pamphlets with frequently needed information (such as how to obtain a birth certificate or preventive health information). Materials will also include popular materials that give residents an introduction to what is available in the Main Library: children's books in Spanish and English, videos in Spanish for adults and children, children's magazines in Spanish, adult magazines in Spanish, materials for learning English (books, tapes), and some books about high-interest topics such as health and jobs. be checked out to residents with an easy check-out system. Emphasis will be put on making it easy for people to obtain information. Many of the materials will be paperbacks. Neighborhood residents may apply for library cards at the center. Information provided at the center will be lifeskills Pamphlets will be given out free. other materials will Carlsbad City Library Partnerships for Change Revised Plan of Service c 2 2. Outreach into the neighborhood. a. Several hours each week one of the Library Assistants will staff a table at Lola's Market. Basic information and referrals will be done. Some information pamphlets will be available. More complicated questions will be referred to the information center. Library applications can be filled out and library information will be available. The Library Assistant will talk with people and be a visible presence in the neighborhood, meeting people face-to-face. b. Library Assistants and other library staff will visit schools, parent meetings, church groups, and other places where Spanish-speaking adults and children gather. The Library Assistant will meet people and also share what the information center and library can offer. c. On a regular basis, perhaps once a month, library programs for children such as puppet shows, will be held at Holiday Park on the weekend. An information table such as will be used at Lola's Market will also be set up. 3. Children's programming. a. Children's books and programming will be a priority for Partnerships for Change. Reaching the children will help reach the adults. b. Children's story hours and programming will take place in Spanish at the information center or, if this is not possible, at another location in the neighborhood. Story hour type programs will also take place at Holiday Park on weekends on a regular basis. 4. Main Library: materials a. The Spanish language materials will be put together in one location so that they can easily be found by people new to the library. These will include books and videos and tapes. Children's materials will be in the Children's Department. b. Books which will be ordered will mostly be on topics of high interest and usefulness, such as health information and jobs information. c. Spanish language videos and cassettes will be added to the library. d. Materials for learning to speak English will be added. Carlsbad City Library Partnerships for Change Revised Plan of-service 3 5. Main Library: staff a. Bilingual/bicultural staff will be sought to fill vacant positions. b. Cultural sensitivity training will be held for staff. Other city employees will be invited to attend as well. c. Spanish language classes will be held for staff. Other city employees will be invited to attend as well. d. Hopefully, some Main Library staff will also rotate and staff the information center at times and the Centro de Informacidn staff will be at the Main Library at times. 6. Main Library: signs a. All signs in the library will be studied to see how to b. The library's mission statement, in Spanish, will be make them bilingual. This will include the large sign in front of the library. displayed. 7. Library forms and brochures a. A brochure in Spanish about the library will be developed. translated into Spanish. b. Forms in the library, such as suggestion forms, will be h TELEPHONE. (916) 445-2585 CALIFORNIA STATE LIBRARY CALIFORNIA STATE LIBRARY LIBRARY-COURTS BUILDING P 0. BOX 942837 SACRAMENTO, CA 94237-0001 TO: Colleagues in the California Library Community FROM: Gary E. Strong California State Librarian DATE: October 22, 1990 SUBJECT. 1991 WHITE HOUSE CONFERENCE ON LIBRARY AND INFORMATION SERVICES I am requesting your assistance in contacting and/or identifying individuals who meet the qualifications to be considered as delegates from California to the 1991 White House Conference on Library and Information Services. My objective is to obtain application information from those individuals and groups who represent arenas of both political and private industry, information services organizations, various ethnic and age groups, as well as from the general public at large. I would like to stress the importance of our being able to contact the various ethnic and age groups who will be represented. Those of you who are interested in being considered should apply. Your help is greatly appreciated. Enclosed are two copies of the application form which may be duplicated and distributed. Additional copies are available from the State Liirarian's office. You may either contact persons directly or forward their names and addresses to my offie. The deadline for applications is January 4, 1991. Enclosures INFORMATION SERVICES Nunc Home Address Home Pbone Day mQe Current PmitioaK)ccupation BUSiIlCS Address INFORMATION TO ASSIST APPucANn IN DETERMININO THEIR APPROPRIATE CATEOORV CATEGORY 4 - OENERAL QUBUC ' WHllfE HOUSE CONFERENCE DELEGATE SELEC770N PROCESS ANNOUNCED State Librarian Gary E Strong-reccntiy announced the procc~s by which the 48 California delegates will be selected for the 1991 White House Conference on Liraries and Infomation ServictS to be held in Washington, D.C, July 9 - 13, 1991. The purpose of the White House Conference is to develop recommendations for the further improvement of the Library and information services of the nation and their use by the public. In addition to the $45,000 granted to the State Library by the National Cornmission on Liiraries and Information Sciences to sponsor California's participation in the Conference, Pacific BeIl has donated fl0,CMIO to the California State Library Foundation to support the efforts of California's delegates to the Conference. AU persons interested in serving as delegates to the Conference are invited and encouraged to apply. Applications will be accepted by the State Librarian through Janwy 4, 1991. . The State Librarian will announce the final delegate selections on or about February 1, 1991. An orientation meeting of delegates will follow and is scheduled to be held in Sacramento, April 9 - 10, 1991. The orientation meeting will include the development of issues, goals and objectives for the July Conference. Twelve delegates in each of four categories will be selected: e From the liirary and information proEession; From among thosc CUKCII~~~ active as library and information supportcn, including trustees and friends, e From federal, state and local government offie, and e a From the general public local public library or from the office of the State Librarian. Requests for applications hrn the State Librarian's office must contain your name, maiig address and should be markcd VHCLTS II Application Request" and forwarded to the following address: CALFORNU STATE LIBRARY STATE LIBRARUN'S OFFICE Am: am- p. 0. Box 942837 SAcwmm,CA 94237-0001 An application is included in this issue of the California S tate Libr am Newstet ter, Additional copies can be obtained from your GULFOM STAT73 LJBR4RY LEGBLAlm! CssUEs FOR 1991-1992 state Ubm B odtet: BudPet Chanm Prowsrrl s Submitted Public Libram Fund $28343,000 California Libam Literacv Service S1,972,OtU) Transaction Based Reimbursement Proeram Subject to tbc ECP Process Cost-of-Livine Adiustment SO State Government Reference Su~~ort $36,clal Public Librarv Policy State Reference Centers Youth-at-Risk Jdiirarv cons truction and Renova tion Bbnd fin& CARLSBAD CITY LIBRARY STATISTICS October 1990 Oct. Oct. CIRCULATION STATISTICS 1989 1990 % Chancre MAIN LIBRARY Print Materials 52 , 198 51,393 -2 Film and Video Tapes 9,155 8,182 - 11 Audio Visual Equipment 57 53 -7 Total MAIN LIBRARY 61,410 59,628 -3 BRANCH LIBRARY Print Materials 12,242 14,903 Film and Video Tapes 1,361 2,212 Total BRANCH LIBRARY 13 , 603 17 , 115 TOTAL CIRCULATION 75,013 76,743 ............................. REFERENCE QUESTIONS MAIN LIBRARY Adult Children's Online Searches 7,260 6,403 2,835 3,250 12 6 Total MAIN LIBRARY 10,107 9,659 Total BRANCH LIBRARY 851 1,383 TOTAL QUESTIONS 10,958 11,042 ............................. PEOPLE COUNTER (Daily Average) Main Library Branch Library 1,843 1,650 421 516 + 22 + 63 + 26 +2 - 12 + 15 - 50 -4 + 63 +1 - 10 + 23 TOTAL 2,264 2,166 -4 ............................. Oct . Oct. - 1989 1990 % Chanae ATTENDANCE AT PROGRAMS Adult Programs Children's Programs 215 25 - 88 2,000 1,377 - 31 TOTAL 2,215 1,402 - 37 ............................. INTERLIBRARY LOANS BOOKS AND REFERENCE Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad FILMS 193 119 130 110 267 335 102 107 Borrowed from other libraries 18 14 Loaned to other libraries 23 23 ............................. NEW REGISTRATIONS Main Library Branch 970 939 237 246 TOTAL 1,207 1,185 - 38 - 15 + 25 +5 - 22 -- -3 +4 -2 2 P * m 0: E c N c N ? 8 N! N (u c E & x cr- v) W Y Y ? * 0 '0 v) I- LL > 4