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Home My WebLink About1990-12-19; Library Board of Trustees; MinutesMINUTES Mooting of: Dato of Mooting: Docombor 19, 1990 LIDRARY BOARD OT TRU#TBBI Tin of Wlotingr 3100 par. P1.C. Of hOth9I llrvood mU.0 -1 Premident Trigam callod tho Ueoting to order at 3100 p.m. -: Prementr Premident Trigam, Library Board Trumtoom Curtin and Grosso. Abmont: Library Board Trumtoom Coopor and Uartin. Also Proment Were: Gooff Armour, Ammlmtant Library Diroctor Dobblo Tlook, Promident, Icrionds of tho Library -1 Tho Uinutos of tho Uootlng hold N0v.cnb.r 21, 1990, mro approvod as promontad. a. and around.. Truetoo Trigam roportod tho Library rocdvod Planning Cormimmion approval on thoir roquomt to chanqo tho parking mtandard. Tho itan will go to Council oithor January B or January 15. David Smith will bo horo to make a premontatlon. b. B!is+ms Gooff Armour reportod the draft budget will bo conmidorod at tho January nmting. =* P.r.onn.l Gwff Armour introduced Gina Sachm, tho nw part-tho employoo for tho Library. Sho 10 tho Conmunity Rolationm Hanaqor and will bo uorking on tho Partnorshipm for Chanqo Program. d. xQ!A.kh Trustoo Orom80 had no roport. that lamt yoar thoy could not buy all of tho T-mhirt machino oquipnnt, but will comploto that thia ymar. Gooff Amour mntlonod mgs 1. -a St- - discumsion Gooff Amour roportod that mtaff wam vory ploamod with the remults of tho Planning Conaimmion hoaring, and folt that David Smith was respanmiblo for changing OOY of tho votam of tho Coaalmoionorm. Tho domlpn of tho Library wam almo approrod, with only on. vote in oppooition, duo to tho parking. TRUSTEES Trigas Curt in Orom80 1 \ MINUTES Decembor 19, 1990 LIBRARY BOARD OP TRUSTIES Pago 2 Ow) WlIllflUl (Contlnuod) b. C. Library Bo nd Act - final regulatlonm and application workohop Geoff Armour said that if the City got. thim money, it would be A trainendourn help in getting the Library built. The City ham muhitted the Notico of tntont And ntaff io anxloun to hoar the formal ranking of a11 the appllcantm. difficult grant application ho had ever meen. Thero are different pooplo working on different mectionm of tho application. It im duo February If, and ho will havo a draft ready by tho January mooting. partnershino for Chanao A- - dimcummion Omoff Amour stated thim Agenda Bill Yam approved by the City Council. Carhbad had requemtod $157,000, and there uno a change in tho Stato'm prioritiom, with a11 eight 1Lbrariem boing awardmd S40,OOO. Tho Stat. decidod to givo mmaller amounts up front and incroan thomo .mounts oach ymar ovor a five-year period. However, tho money La not guarantaed. He connnntod that thim was the moat Ur. Armour otatmd tho Library ham a tentativo comltment from tho Parks and Recreation Dopartnnnt to u80 a room in tho Hardlng Streot Centor. This would bo the information cantor and would bo open part-tho. Staff IS AWArO that there Will havo to b. very pood mignage Lnmtallod giving the times the centor will bo open And good public rolationm to qat tho uord out to the Hi8padC neighborhood. At the prosont time, the timom melected vwld bo Uonday and Tuemday from 4100 p.m. to 7130 p.n.1 Wodnemday from 10100 a.m. to lr00 p.m.; Saturday afternoon from l2r30 p.m. to 4100 p.m. The staffing would bo three part- time mployeom at tho Library Tochnician lovol. Ur. Armour mtated tho room at Harding Street vwld bo u8od by othor group. in tho COnnunLty and they would need time met up and tako down time. $10,000 Lm to bo used for book. And prbliC8tiOnm am wall am brochures and baokletm for the contor. The bulk of tho mnoy would bo spent to beof up the oriotlng colloctionm in tho Library. Mr. Amour said tho Uayor had muggemted A Pmrtnormhipm for Change Advimory Cornnittoo. Staff had hopod to tako tho coalition cannittee and convort that into tho advimory conmittee, but tho Uayor uanted to broaden tho mcope of tho conaittee. Thio would bo an 11-member coimittee with on. member from the Board of Trumtoom. Tho connittoo could report to tho Library Board and not to tho City Council. The muggootion was to have moven mmbero from the HispanLc area and throo from tho othot quadrant.. Ur. Amour mtatd that if thim im a City Conmfttee, thon the momberm must be I cLtiron, am wall am a rooidont of Carlmbad. Ho maid that half of thm momberm of the coalition cornnittme aro not citixenm. TRUSTEES ' \ \ \ MINUTES Docemb.r 19, 1990 LIBRARY BOARD 01 TRUSTEES Pago 3 OLD: (Continued) Truetee Curtln suggoeted that If thlm Lm a conmlttoa reportlng to this Board, ho felt that thlm Eoard should chooeo the member. of that conmlttao. The Board dlocusmed thlm mattor, and ralsod tho questlone of whathor an advleory conralttao uam necessary or requlred undor the terms ot tho grant. It woe mtated that tho poplo uho uiod to livo ln'the barrio and bocam mucceesful movod to othor ~OCtlOnm of the Clty. The conoonmum warn that this Board mhould ba able to deal with the coalltlon and mako Any doclmlonm regarding A conmittoo. Promldent Trlgam added that tho intont uam to brfng mor. Hlepanlc people into the llbrary And nAk0 thom more comfortable, and to reetrlct tholr partlelpatlon would not help that. eoa what happonm with regard to tho advlmory c0nmitt.r. Trustee Curtln mtatod ho would mort wlth tho Hayor, If necoeeary, to dlmcuem thlm mattor. Ho folt this Board should h AllOWd to ba chargo Of any CalttaO, if that conmlttoo lm to roport to thlm Board. Hr. Armour otatod ho wondorod whothar tha Staffing ehould bo dona and the lntormatlon center mtartod wlthout tho advlmory conmlttn ln placo, and maid that ho UAO not our. whothor thio ehwld bo don.. Prooldont Trlgae mtatod that tha Hispanic Imnborm aro tha on00 to bring ln other poop10 to tho lfbrary and actually help wlth tho program. Sha tolt that wa8 why non-cltlronm worm noedod on tha coalition. Sho suggemted tho Board Walt and Tho Llbrary Board roconmndod staff -0 ahard wlth eettlng up tho Partnorohlpm for Chango Agonda Bill, unloom thoro fm a logml problr. Preoldant Trlgam mtated ohm would llka to ammign thlm conm1tt.r to Trumtn Coopor. ill No. 33U thm C.llfornL. Llbrarvtlt.rrcv sarvica Gooff Armour reforrod to the Agonda 8111 includod In tha packet and addad that Lt Lm not known how much mnoy tho Llbrary will rocolvo. If the Llbrary got. computor. $14,000, It will ba urn& for part-tlmo h~lp and Sorvbmm Act - dlscuomlon Gooff Amur roportod that thlm le monoy recafved fr0m jutladiction. And rocaivom $150,000 for that. However, the State ham a OhOrtfAll and ulll be cuttlng tho .mount tan percent each quartor, ulth tho fourth quarter to bo datoralnod. the Stat0 for ftOnl8 10An.d outmlde tho Library'm He said that Carlibad lm heavlly uod, TRUSTEES \I Trlgmm Curtin Orommo \ \ MINUTES December 19, 1990 LIBRARY BOARD 01 TRUSTIES Page 4 \ TRUSTEES NEW BUBInlQC: (Continued) c. hibrarv Second Ouartmr Remrt Ceoff Armour referred to the copy of the report in tho packet. d. -rarv StatlmtiC8. 199Q Geoff Armour ntated that the Circulation Per Capita im the momt important mtatlmtic. Thin indicatem how heavily the Library im umed by the connwnity. im flrnt in the 50 to 75 thoumand population, and in the State of California, Carlmbad was third, with St. Helena and Beverly Hills ahead. Carlmbad JllDmr DIM-R'B mPQEP Gwff Armour reported that nine terminalm of the online catalog are runnfng in the Reference area. There will bo two handicapped mtatlonm and four in the chlldren'm mection. Theme have not beon de1fver.d at thlm tlmo. Hr. Armour reported they are working on tho furnlture, fixture. and equiptent for the new Libr.ary. The atackm are the mingle largemt item as far am comt. nr. Armour maid the City now ham Voice Hail, and he dlmcussed tho down mfde of tho mysta. He maid the kiomk fm belng conmtructed, with plerLplamm belng umd. ?him mhould bo completed the end of January and mtafi would like to have a rlbbon cuttlng ceranony. -1 Debbie ?look, Premident, mtatmd #he had no report am the ?rLendm do not moot in December. QPRIUX)(IICAL: no report. -2 A report. -8 There warn no one prement to addremm the Board on a non- agenda it-. By proper motion, the neetlng ot Dec.rabmr 19, 1990, warn adjourned at 4110 p.m. Re-tfully eubmitted, Hinutem Clerk I i \ \ CALIFORNIA STATE LIBRAR EX!!!!!!! NEWSLETTER Gary E. Strong. State Librarian ISSN 0276-6973 November 1990 No. 119 FINAL APPROVXL RECEMD ON LIBRARY BOND ACT REGULATIONS On October 31, 1590, the State Library received approval of the Library Eond Act Regulations from the Office of Administrative Law. These regulations will now be added to Division 2 of Title 5 of the California Code of Regulations. The Final Adopted Librtuy Bond Ad RegutatiOnr, along with the previously approved Title 24 regulations, constitute the official program requirements which interpret and make specific the Bond Act (Education Code 19950). On November 1, 1990, the State Library mailed the final Title 5 regulations to all California library jurisdictions, library systems and other interested parties. A summary of changes in the final adopted regulations follows. CALIFORNIA STATE LIBRARY 0 P.O. BOX 942837 e SACRAMENTO, CA 94237-0001 88 50696 SIGhTFXGWT CWGES IN THE BOND ACT REGULATIONS There have been numerous minor, and a few significant, changes in the final regulations from the August 30, 1990 versions entitled the Mud@d Libnrry Bond Act Regulotionr. The following narrative will be a discussion of the major changes; however, ptenfial applicants should mread the jiml rqpulationr carefully since them have been many minor adjustments which may have an tnpoct on some project applications. FURNISHINGS The most important change is that furnishings shall be considered an eligible cost. It is in this manner that "credit" shall be given for furnishings for up to ten percent of the eligible project costs. Section 20416 (e) now reads as follows: "Cash expenditures, not to exceed 10 percent of the eligible project costs, for furnishings required to make the facility fully operable, may be credited towards the 35 percent matching funds requirement." In order to better understand the approach, it is helpful to consult the "Library Project Budget" section (pages 39 & 40) of the application form. Line 10 shows that "Fastened Shelving & Built-in E2pipen:" are eligible costs. This has not changed. Line 12 shows that "Furnishings" are both eligiile and ineligible. In most projects all of the furnishing will be eligiile costs. Only in the unlikely case where there are furnishings costs in excess of ten percent of the eligible project costs would there be ineligible furnishings costs. Line 13 shows that "Movable Equipment" is ineligible. Essentially, the State Library will administer the program with the definition of "Furnishings" as being "furniture for the interior of the building." It must be remembered that Section 19962 (d) of the Education Code also requires the grant recipient to certify to the Board that the furnishing have an estimated usehi1 life of not less than 10 years. This fact, and the definition of furnishings as furniture, excludes all other equipment as being considered an eligible cost. There is one further step in the process of obtaining "credit" for furnishings which may be taken, but only for furnishings which have already been purchased prior to the State Librarian's deadline for applications. Line 36 shows that local credits may be taken for land, A&E fees and furnishings. However, the explanatory note indicates that only the amount for furnishings which has already been acquired prior to the application deadline may be .added as a credit here, thereby reducing the resulting local cash expenditure. It should be noted that the applicant must be able to verify the cost of furniture already purchased (through producing invoices, for example) in order to use this method. The following example may be of assistance in understanding how this process works. Let us assume that an applicant has a project with $l,ooO,OOO of eligible costs, and Sl00,OOO (10%) of this eligible cost is for furnishings. Let's also assume that the applicant expended $lO,OOO for furnishings prior to the application deadline. In simplified form, the project's budget would look something like this: -2- CSLN No. 119 (11190) S 900,ooO Construction, land, fees etc. Furnishings (all eligible - $ 1OO.OOO "credit") $l,OOO,OOO Total Eligible Costs $ 650,000 State (65%) Match $ 350,000 Local (35%) Match Furnishings (Additioaal Credit subtracted from the $ 1O.ooO local match) $ 340,OOO Adjusted Local Match Since the applicant has already purchased $lO,OOO worth of furnishing, the local match may be reduced by that amount, with sufficient funding remaining for the project: $650,000 + $340,000 = $990,000. When the Sl0,OOO (which has already been expended) is added to the $99o,ooO, the total of the necessary Sl,000,000 in eligible costs is achieved. DEFINITION OF 'USEFUL LIFE' The State Library attempted to define "useful life" as 50 years. The Office of Administrative Law did not accept this definition; therefore, the language of the Education Code will stand as it is written in Section 19967 and not be further interpreted. This means that for projects which will acquire land through a lease or lease- purchase agreement, the agreement shall have to specify a lease term "for a period of not less than 20 years following completion of the -3- project, or the useful life of the building, whichever is longer." STATE LIBRARUN'S ABIW TO CHANCE DEADLINEI~DEL~~ The Office of Administrative Law did not uphold the proposed section in the regulations which allowed the State Librarian to ptpone and reestablish deadlines for applications. This means that the three deadline dates (November 21, 1990 for pre- applications, and February 15, 1991 and July 19, 1991 for applications) are a'miute and cannot be changed without further rulemaking, regardless of the circumstances. RJZCONSID~TION OF A PRO-, DISAPPROVAL OF A GRANT & REPAYMENT OF STATE FUNDS The Office of Administrative Law did not uphold these sections of the proposed regulations as they are currently written. The necessary changes would have required another 15day comment period and would have held up the program for another three to four months. The State birarian decided to sever these sections from the regulations at this time. Should it become necessary, these sections may be reinstated in a modified version during a possible future rulemaking activity for the program. FORMS FORMATTING The pre-application and application forms have been completely reformatted. In many cases, the forms provide additional space for the applicant to provide narrative responses. The forms also have "text boxes" within which applicants must keep their narrative response to questions on the forms. Prospective CSLN No. 119 (11190) applicants must utilize these forms since they are the official application forms and are now codified as administrative law. It must be understood that the requirements in the application form carry the same weight as the requirements stated in the main body of the regulations. Both are regulations which must be observed with the same consistency and precision. If the directions provided in the textual regulations and the form are not followed precisely, the applicant runs the risk of having the application declared izeligib!e. Prospective applicants should take particular note of the following statement on the application form: Limit comments throughout the e& fm to space provided unless otherwise stated Limit type sue to no smaller than 11 pints, and 12 pitch (elite) with no more than 6 lines per inch. Attachments shall not be accepted unless requted by regulation or called for on the application fonn Clearly label all supporting documem submitted with the application with the name of the applicant and project. The applications will only be reviewed and evaluated on the basis of what b reqaiied in the regulations or called for on the application form. No other information can or will be considered. For example, with respect to the architectural plans required, the applicant must provide exactly what is specified under the Conceptual Architectural Plans section. If plans are submitted on paper which is less than 22 X 34 inches in size, the project application will become -4- ineligible. Further, the architect and the applicant shall only submit conceptual plans which are listed in this section. There is absolutely no point in submitting plans which go beyond what is called for, because this information will not be reviewed or used in the evaluation of the application. NUMBER OF COPIFs OF THE PRE-APPLICATION AND &PUCAT7ONS For convenience during the review of the pre-applications and the applications, the applicant should transmit one original copy of the form with original signatures along with seven photocopies of the form. This will provide the State Librarian and his staff with a total of eight copies of the forms. A single copy of all supporting documents, such as the building program and conceptual plans, is all that is required to support the application. TECHNIGU ASSISTANCE WORKSHOPS During the month of January, the State Library will hold technical assistance workshops for those interested in detailed information regarding the completion of the Library Bond Act application form. The workshops are designed to provide a oneday interiive ievkw of the application form, with the opportunity for small group discussions with the Library Bond Act Manager, Richard B. Hall. Those intending to submit an application for the Library Bond Act funds during either the first or second cycle are encouraged to attend. January is the only month the workshops will be conducted. CSLN No. 119 (11DO) WORKSHOP SCHEDULE Workshop locations and dates are as follows: January, 1991 7 Sacramento 8 Pleasanton 9 !hnBernardino 10 Beverly Hills 11 Bakersfield 14 Oceanside 15 cerritos 16 Cc?rritos 17 Fremont 18 Redwood City A $5 registration fee is being charged to cover the costs of morning and afternoon refreshments. Workshops are scheduled to bean promptly at 9 a.m. and will conclude at 4:30 p.m. Participants shall have free time for lunch between 1200 noon and 1:00 p.m. At this time, it is anticipated that the workshops will be held at recently constructed public libraries. This will allow potential applicants to view new public library buildings. Tours of the buildings will be scheduled at the conclusion of the workshop for those interested in viewing the facilities. n- Rcx;ibTILirTiOti All participants must pre-register and pre- pay the $5 registration fee. Pre-registrations will be accepted through December 28,1990. Registrationr at rhe door will not be accepted. Registrations will be limited and are restricted to no more then two (2) attendees per project in order to keep the group size to a maximum of 30 participants per workshop. Separate pre-registration forms for each individual are required. Pre-registration forms and registration fees must be sent by mail. Registration by telephone or telefacsimile will not be rrcwpted. Registrants must complete and forward a "Library Bond Act Workshop Pre-registration Form" (attached), along with a check or money order payable to the State Library Workshop Account in the amount of $5, to: DAWN ODEKIRK LIBRARY DEVELOPMENT SERVICES SACRAMENTO, CALIFORNU 95814 TELEPHONE No. (916) 322-0370 1001 ~TH ST., SUITE 300 IF YOU PLAN TO A"END, BE SURE TO PREREGISTER NO LATER THAN DECEMBER 28, 1990! If you are undecided 8s to your attendance, it is best to reserve a space by pre-registering and then later cancelling your registration if you cannot attend. Cancellations received by Thursday, January 3, 1991 will be given Full refunds. Pre-registered participants may also elect to send substitutes should they not be able to attcnd Workshop locations will be assigned on a iirst-come, first-served basis. If you wish to attend a specific workshop, submit your pre- registration form early. Once a workshop is full, participants will be assigned to alternative workshop locations by order of preference as specified on the registration form. Once you have been assigned to a specific workshop -5- CSLN No. 119 (11/90) you will be sent a confirmation letter, a receipt for your registration fee and directions to the workshop site. WORKSHOP MANUAL & AC~WDA A workshop manual will be provided for each participant; however, participants are encouraged to bring their own copy of the application form as additional copies will not be available at the workshop sites. The workshop agenda will follow the foxmat of the application form, with major topics for review including: Project Identification Type of Project & Gross Square Footage Library Facility Master Plan Needs Assessment Library Building Program Site Data Project Timetable Conceptual Architectural Plans Financial Information Because the agenda is full, questions regarding specific projects will be limited during the workshop. The Bond Act Manager will be available for a limited time at the conclusion of the workshop to answer indepth questions regarding the application form and specific project questions. It should be noted that the statement of competitiveness response to the pre- applications will not be discussed. The content of these workshops is designed for those applicants which are in the process of making application for either first or second cycle funds. -6- WORKSHOP HELD FOR FAMILIES FOR LITERACY PROGRAMS More than 65 local library staff with Families for Literacy Programs met in early October €or an exciting and informative twoday workshop called "Families for Literacy: Practical Ideas for Success". Participants included the Families for Literacy (FFL) Coordinator, Adult Literacy Coordinator, and the Children's SeMces Coordinator or Children's Liirarian from all but one of the 24 libraries currently participating in FFL Also attending from the State Library were the State Librarian, all three literacy specialists, the Youth and Children's Services Consultant, one of the regional consultants, and the LDS Bureau Chief. Workshop attendees participated in a variety of small and large group discussions and meetings. Guest speakers for the general meetings included California State Librarian Gary E Strong, Dr. Virginia Walters of UCLA (formally Children's Services Coordinator of LAPL), Dr. Robbie Jackson of UCSB, and Judith Ewing of Santa Barbara Public Library. One of the mad exciting portions of the workshop was when, in a 10 minute presentation, each library shared the most surwessful or unusual aspect of its program from the preceding year. The level of creativity and enthusiasm in the group of family literacy providers was remarkable. Even though it was a very full and involved two days, participants maintained their level of energy and excitement for the issue of family literacy! CSLN No. 119 (11190) LSCA APPLICATION u4TERlALS AVAILABLE California State Librarian Gary E. Strong has announced that application materials are now available for grants under the 1991/92 cycle of LSCA (Library Services and Construction Act), the federally funded program of grants for libraries. Three Titles are administered by the State Librarian: Title I Public Library Services Propi r'iling date is January 25, 191. Approximately $6 million is available. For information, contact Collin Clark, (916) 322-0373. Title II Public Library Construction Application filing date is May 28, 1991. Approximately $2 million is available. For information, contact Cy Silver, (916) 322-0360. Title In Networking and Resource Sharing Proposal filing date is January 25, 1991. Approximately $2 million is available. For information, contact Barbara Will, (916) 322-0371. cl.l 1 lie prefeirtd method fur iequesting application materials is via telefacsimile at (916) 323-1870. Please indicate which Title you wish to receive an application for. Written requests may also be made and should be directed to: For Title I or In: GERRY VIZENOR LIBRARY DEVELOPMENT SERVICES 1001 SIXTH STREET, SUITE 300 SACRAMENTO, CA 95814-3324 For Title II: MARLENE TROTTA LIBRARY DEVELOPMENT SERVICES 1001 sm STREET, SUITE 300 SACRAMENTO, CA 95814-3324 STATE LIBRARY SUPPORTS PUBLIC LIBRQRY ASSOCUTION POST CONFERENCE The California State Library will provide financial support ($7,500) for the Regional Institute "Youth Services: Managing to Make a Difference" presented by the Association for Library Setvice to Children (ALSC), the Library Administration and Management Association (LAMA) and the Young Adult Services Division (YASD) of the American Library Association which will be held as a post conference during the PIA National Conference. The State Library's financial support will allow California Librarians to register for a special fee of $69.00. Fifty slots have btxn rcseriied foe Caiifolaia Librarians. The institute, which will be held on Saturday and Sunday, March 23 - 24, 1991 in San Diego, will provide an opportunity for library directors, children's and young adult librarians, to assess the current status of youth services and to develop an action plan specific to the needs of the local community. -7- CSLN No. 119 (11190) Bessie Egan, State Library Children and Youth Services Consultant, is working with ALA to provide attendees with an opportunity to learn about programs throughout the state and to ensure that the program content reflects the California perspective. For further idormation, please contact W. Egan at (916) 322-0375. BERKELN STUDENT WNS GRANT Catherioe Leuris ZIutton, a graduate student at the University of California at Berkeley, has been awarded the 1990 Baker & Taylor Company Grassroots Grant. The purpose of the $250 grant is to encourage the professional development of student librarians and their participation in the activities of the library associations. Hutton used the grant to defray the cost of attending the annual conference of the California Liirary Association, which was held November 3-5 in San Diego. Hutton, is currently earning a Master's of Library and Information Services degree at Berkeley. Her previous library experience involved working at Raynet Library, Menlo Park, and BALIS Reference Center, Oakland. She plans to beccme a refereoce librarian in the academic environment. TIPS: TRENDS AND ISSUES FOR LIBRARY PLANNERS Due to stafing vacancies in the Library Development Services Bureau of the California State Library, TIPS will not appear in the newsletter until early 1991. PEOPLE AND PLACES Steven Brogden has been named the new Deputy Director for the Thousand Oaks Library. Brogden replaces Mary Lou Wigley who resigned her position last April. Most recently, Mr. Brogden served as Director of the Public Library of Des Moines. Elizabeth Hip Hayes is the new Chief of the San Francisco Public Main Liiray. Hayes previously served as the Chief of Branch Libraries for San Francisco Public. Appointed to serve as Acting Chief of Branches H Neel Purikh. Parikh has served as the Coordinator of Children's Services for the Library since 1984. Al Milo has been appointed Director of the Fullerton Public Library effective October 22, 1990. Milo replaces Carolyn Johnson who retired in September. Robert A. Drescher has been appointed as the new Executive Director of CLASS (Cooperative Library Agency for Systems and Services). Mr. Drescher most recently served as Manager of the Library Development Bureau at the New Jersey State Library. *...* The Black Gold Cooperative Liirary System has moved to a new address: BLACK GOLD COOPERATIVE Lmuy SYSTEM 5574 EVERGLADES DRJVE VENTUR~CA 93002 -8- CSLN No. 119 (11190) c, LTBRARY BOND ACT WORKSHOP PRE-REGISTRATION FORM PARTICIPANT Please provide a separate pre-registration form for each and every participant. NAME OF APPLICANT: NAME OF PARTICIPANT: AFFILIATION: ADDRESS: TELEPHONE: WORKSHOP LOCATIONS & DATES: I wish to attend one of the following workshops. (Please indicate your choices by entering numbers 1 through 4; 1 being your first choice, 2 being your second choice, etc.) Sacramento, January 7, 1991 Pleasanton, January 8, 1991 Oceanside, January 14, 1991 Cemtos, January 15, 1991 San Bernardino, January 9, 1991 3 Cemtos, January 16, 1991 Beverly Hills, January 10, 1991 Fremont, January 17, 1991 Bakersfield, January 11, 1991 Redwood City, January 18, 1991 SPACE IS L?M"EKl - WOJWSHOP LOCtTIONS WJU BE A.SS1GNE.D ON A FIRST COME, F!RST SERVED, BASIS. NO TELEPHONE OR TELEFACSIMILE PRE-REGISTRATION FORMS WILL BE ACCEPTED. THERE IS NO REGISTRATION AVAILABLE AT THE WORKSHOP SITE. PAYMENT: Please find enclosed my checWmoney order for $5 made payable to the State Library Workshop Account. Mail to: Dawn Odekirk Library Development Senices 1001 6th Street, Suite #300 Sacramento, CA 95814 (916) 322-0370 THIS FORM MUST BE RECEIVED NO LATER THAN DECEMBER 28,1990. CARLSBAD CITY LIBRARY MAY 1990 QUARTERLY REPORT FOR JULY-SEPTEMBER 1990 Space for the Adult Learning Program was significantly increased this quarter with the addition of two nearby suites. The new suites and the existing space were completely renovated with new carpet, paint, and office partitions. The expanded facility now provides adequate space for a growing volunteer staff and for ongoing tutoring activities. Reference staff enhanced their skills and service capabilities by attending genealogy classes and workshops on the use of DataTimes, Predicasts, and CityLink databases. In addition, the online Newspaper Index from Univer- sity Microfilms was installed. This new online resource allows patrons to find articles in the WALL STREET JOURNAL, LOS ANGELES TIMES, and NEW YORK TIMES. Planning for the Partnerships for Change grant continued. A coalition of community members met regularly and helped library staff plan a program of service which would include an information center in the downtown Hispanic neighborhood. A grant application was completed, approved by the City Council, and submitted to the State Library. The city completed purchase of the Elmwood House, across the street from the library and adjacent to other city-owned property. The entire block of land will be reserved for future expansion of the Cole Library. In the interim, the house will be renovated and used by library and arts staff to relieve crowded conditions in the library and city hall. The Children’s Division conducted a highly successful Summer Reading Club with the reading of children’s books tied to a Treasure Hunt theme. Over 30 volunteers aged 12 and up helped staff handle thousands of book reports that came in over the summer. The record for number of books read by a child this summer was 606. Work on planning the new library went forward this quarter at an acceler- ated pace. There were three formal workshops with the design team, each of which included intensive meetings with library and city staff and the Building Review Committee. The architects were given detailed input on floor plans and library resource and service needs. Progress was also made on the design development plans, including furniture layouts and landscap- ing. A highly restrictive city parking standard for libraries surfaced as a major problem, with the library unable to meet the standard at grade. The Building Review Committee decided to request that the library parking standard be modified to conform with more realistic and more commonly used standards in similar projects around the country. This request will go to the Planning Commission in December. An important technological improvement this quarter was an upgrade of the library’s computer system. The upgrade, which was handled by library and Information Systems staff, will enable the library to go forward with the planned installation of an online public access catalog (OPAC), replacing the card catalog. Preparation for the OPAC included ordering furniture and terminals, the installation of required cabling and electrical outlets, and a number of interior modifications with walls and carpet in the area. The Branch will come up with its OPAC system first, about a month before the main library. As part of the planning process for the new library and for future renova- tion work on the Cole Library, staff began to study the availability of funding under the California Library Construction and Renovation Bond Act (Proposition 85), which would provide for matching funds of 65% of eligible construction costs. One of the requirements for the remodel of the Cole Library under Proposition 85 is an asbestos study. This study was completed in August by an outside engineering firm and corrective mea- sures were taken to eliminate asbestos located in various parts of the building. An article in ESQUIRE magazine featured a profile of learner John Corcoran, giving the library’s Adult Learning Program national publicity. The Carlsbad City Library was mentioned as the source for Mr. Corcoran’s literacy tutor. The library sponsored six adult programs during the quarter and presented 18 exhibits of arts, crafts, and collectibles. There were 90 children’s pro- grams this quarter, 52 at the main library and 38 at the La Costa Branch. 2 CARLSBAD CITY LIBRARY STATISTICAL SUMMARY FOR JANUARY-MARCH 1990 TOTAL CIRCULATION PROGRAM ATTENDANCE FILM AND VIDEO BOOKINGS REFERENCE QUESTIONS ILLs SENT BY CARLSBAD ILLs RECEIVED BY CARLSBAD ONLINE SEARCHES HOLDS PLACED REGISTRATIONS BRANCH CIRCULATION BRANCH REFERENCE QUESTIONS BRANCH VIDEO CIRCULATION PEOPLE COUNT ADULT LEARNING PROGRAM: LEARNERS SERVED TUTORS TRAINED REFERRALS COLLECTION HOLDINGS: BOOKS RECORDS TAPES COMPACT DISKS MICROFORMS VERTICAL FILE ITEMS GENEALOGY ITEMS VIDEOS 1989 220,472 6,069 31,624 25 , 952 273 461 45 2,881 2 , 799 39,497 2 , 298 4 , 115 2 , 007 87 17 45 196,313 1,867 5,776 1,593 151,930 88 , 101 22 , 254 3 , 225 1990 230,956 5,075 29 , 604 25,764 332 455 35 2,726 3,215 51,385 3,421 6,677 2 , 058 89 26 74 196,279 1,420 5,023 2,459 160,829 03,277 26,245 3 , 165 % CHANGE +5 -3 -6 -1 + 22 -1 - 22 -5 + 15 + 30 + 49 + 62 +3 +2 + 53 + 64 -- - 24 +1 + 54 +6 -5 + 18 -2 3 COMPARISON OF PUBLIC LIBRARY STATISTICS The 1990 edition of CALIFORNIA PUBLIC LIBRARY STATISTICS reports key library statistics for cities and counties in several population categories. Carlsbad is included in the 50,000-75,OOO population category, one of 24 libraries in this group. Registered borrowers Operating income Total expenditures Expenditures per capita Total staff (FTE) Total librarians (FTE) Reference questions Reference questions per capita Total circulation Circulation per capita Juvenile programs Juvenile program attendance Weekly visits Volumes held Microforms held Audio materials held Film held Videotapes held Periodicals held 54,243 $2,176,629 $2,167,924 $39.27 50.6 14.4 103,480 1.67 840,494 13.56 387 19 I 579 11,908 195,771 145,081 9 ,427 383 3,163 724 RANK 4th 4th 3rd 4th 4th 4th 4th 3rd 2nd Is t 7th 4th 1st 4th 1st 4th 1st Is t 4th Other libraries in this population category: Alhambra, Buena Park, Cerritos, Corona, Lake County, Livermore, Lompoc, Monterey, Monterey Park, Mountain View, National City, Newport Beach, Palmdale, Palo Alto, Redlands, Redondo Beach, Redwood City, San Leandro, South San Francisco, Sutter County, Tuolumne County, Upland, Yuba County. , .- A California Library ServicesD&ard -- I UBRARY-COURTS BUILDING 16) 322-8476 P.O. BOX 942837 SACRAMENTO, CA 942370001 MEMORANDUM TO: Directors of Libraries Participating in the California Library Services Act (CLSA) Interlibrary Loan and Direct Loan Programs FROM: DATE: November 26,1990 Gary E. Strong, Chief Executive Officer, California Library Services Board SUBJECT: Pro Rata Payment of 1990/91 Reimbursement Claims One of the provision of the 1990/91 State Budget Act requires that payments of reimbursement claims for the CLSA Interlibrary Loan and Direct Loan programs be proportionally reduced if the total cost of the programs exceeds the State appropriation. After considering the various alternatives for implementing this provision, the State Board has directed me to withhold a portion of each reimbursement payment throughout the fiscal year and make a final payment after the total cost of the 1990/91 program is known. At this time I cannot predict whether this final payment will result in all claims being paid at the full reimbursement rates as determined by the State Board or at some lesser amount, but I can assure you that all valid claims will be treated equally. After careful study and analysis of the available data the amount that will be set aside to cover the final payment is 10% of each payment. As you receive the partial payments throughout the fiscal year, we will keep you informed of the amount withheld from your payments. At the end of the fiscal year we will make the final payment and indicate whether that payment represents reimbursement at the full Board approved rates, or has been proportionally reduced in accordance with the 1990/91 Budget Act provision. For your information the 1990/91 Reimbursement Rates, as approved by the State Board are: Interlibrary Loan Direct Loan $2.85 per eligible transaction $ -55 per net imbalance loan CDR/ct GEN#Z> PRO-RATADL CARLSBAD CITY LIBRARY STATISTICS November 1990 CIRCULATION STATISTICS Nov . Nov . - 1989 1990 % Chanae MAIN LIBRARY Print Materials 52,585 49,264 -6 - 45 Film and Video Tapes 8,908 8,100 -9 Audio Visual Equipment 65 36 - Total MAIN LIBRARY 61,558 57,400 -7 BRANCH LIBRARY Print Materials Film and Video Tapes 12 , 656 13 , 931 + 10 1.619 2.038 - + 26 Total BRANCH LIBRARY 14 , 275 15,969 + 12 TOTAL CIRCULATION 75,833 73,369 -3 ............................. REFERENCE QUESTIONS MAIN LIBRARY Adult Children's Online Searches 6,472 6,516 +1 2,341 2,824 + 21 - 58 - 19 8 Total MAIN LIBRARY 8,832 9,348 +6 - + 32 Total BRANCH LIBRARY 917 1.213 TOTAL QUESTIONS 9,749 10,561 +8 ............................. PEOPLE COUNTER (Daily Average) Main Library Branch Library 1,789 1,687 -6 466 509 - +9 TOTAL 2,255 2,196 -3 ............................. ATTENDANCE AT PROGRAMS Adult Programs Children's Programs Nov . Nov . - 1989 - 1990 124 60 1,550 1,633 TOTAL 1,674 1,693 ............................. BOOKS AND REFERENCE Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad FILMS 196 143 150 115 184 197 94 73 Borrowed from other libraries 43 15 Loaned to other libraries 15 8 ............................. NEW REGISTRATIONS Main Library Branch 921 865 204 213 TOTAL 1,125 1,078 % Chanae - 52 +5 +5 - 27 - 23 - 31 - 22 - 65 - 47 -6 - +4 -4 2 t f i L H