HomeMy WebLinkAbout1991-10-23; Library Board of Trustees; MinutesM.INUTES'
Meeting oE
Time of Meeting: 3:OO p.m.
Date of Meeting:
Place of Meeting:
LIBRARY BOARD OF TRUSTEES
October 23, 1991
City Council Conference Room
TRUSTEES Y
CALL TO ORDER:
President Trigas called the Meeting to order at 3:05 p.m.
1.
2.
3.
ROLL CALL:
Present - President Trigas, Library Board Trustees Cooper.
Trustee Martin amived at 3:OS p.m. and Trustee
Curtin arrived at 3:20 p.m.
Absent - Trustee Grosse.
Also Present Were: Clifford Lange, Library Director
Geoff Annour, Assistant Library Director,
Gina Sachs, Community Relations Manager,
Taffy Cannon, Friends of the Library,
Mig Chaney, League of Women Voters.
APPROVAL OF MINUTES:
The Minutes of the Meeting held August 21, 1991, were approved as
presented. Approval of the minutes of the Meeting held September
19, 1991 was held pending the anival of Trustee Curtin.
COMMI?TEE REPORTS:
a. Buildinn and Grounds
This report was deferred to item 4e.
b. Budnet
No report.
C. Personnel
charlotte Egea, Head of Circulation Services, has announced
her retirement effective November 6, 1991.
d. Youth
Assistant Director Amour presented this report in the
absence of Trustee Grosse. He said John Quartarone reports
that Children's has been very busy because of the cutback in
hours in Oceanside and the staff cutbacks in the School
Dismct.
Martin
Trigas
C~E=
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October 23, 1991 LIBRARY BOARD OF TRUSTEES Page 2
4.
Youth [Continued)
John also reported a problem with disruption at the
children's storyhoun because of the parents socializing
during the program. He is devising a system of registering
the children and uying to set up an area in the recreation
hall, away from the children, for the use of the parents.
John has med to dissuade the parents from attending the
storyhours but some of them insist on being with their
children. He has suggested we move the storyhours out of
the Harding Community Center and back into the library
where the bedtime storyhours are being held now. Assistant
Director Armour said we are willing to try this.
OLD BUSINESS:
a. Time Schedule for Fund Raisinn Catalog
Gina Sachs called attention to the time line attached to the
agenda. President Trigas said the gift catalog should be
ready for Christmas of 1992 (about six months before the
new library opens.) Ms. Sachs said she and the Friends of
the Library are trying to involve the business community.
The Friends will initiate a corporate membership drive.
Trustee Curtin wanted to know how much we could expect
from the business community if the library and the Friends
were both approaching them for donations. Ms. Sa& said it
will be done at different times.
b. Business Community Survey
Gina Sachs reported that 612 surveys were mailed out.
Names were obtained from a Chamber of Commerce list.
About a 6% return has been obtained so far and Ms. Sachs
said this is about average for a mail survey. She hopes to
complete the executive summary of results in November.
C. Video TaDe Reorganization Plans
Assistant Director Armour said the whole idea of the
reorganization is to make the tapes that are in storage
available to the public. Because security is of great concern,
one suggestion has been to bring out of storage pomons of
the collection on a rotating basis and handling the display as
it is currently done, with no changes. A subcommittee was
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October 23, 1991 LIBRARY BOARD OF TRUSTEES Page 3
Video Taue Reornanizanon Plans (Continued)
formed to discuss this issue and they have recommended that
videos be retrieved from storage on an "on demand" basis.
The branch has the videos out in the open now and this will
be a test for us. So far, there has been no problem.
President Trigas and Trustee Curtin asked if the catalog
could show something other than "In Storage" when the
videos are, in fact, in storage. Perhaps "By Request" or "24
hours notice required" would be better. Assistant Director
hour said he would check with Technical Senrices and see
if this is possible.
Director Lange noted that this whole issue of displaying
videos points up the fact that we need a better security
system than the one in place now.
d. Update on Partnerships for Change Information Center
Assistant Director hour reported that the last hurde was
passed last Wednesday when the Planning Commission
approved the CUP for the properry on Harding Street We
will start moving the materials in on Monday and should be
ready to open to the public about the second week in
November when some kind of opening ceremony will be
held.
Dead bolts have been installed and the elecnical will be in
place shortly. Custodial services are also being looked into
but that is still an issue to be resolved. Trustee Martin
suggested a local person be hired to perfom custodial
services rather than a large company, which could be quite
expensive.
The Centro will be open from 2:OO to 5:OO p.m. Monday
through Friday and all day Saturday. This might change
later when the days are longer.
Director Lange suggested the November board meeting be
adjourned to the Centro so everyone can see what's been
done.
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October 23, 1991 LIBRARY BOARD OF TRUSTEES Page 4
Update on Partnerships for Channe Information Center
(Continued)
Ms. Sachs said the Cenuo logo will be presented tomomow
night at the coalition meeting and the library logo wiIl be
incorporated later. President Trigas wondered if this was not
being done backwards--that the library logo should be done
first. Director Lange said it is a requirement of the State that
the program have a logo and that he considered this a
temporary program that would last two or three years and
would then be incorporated into the library. Trustee Curtin
questioned the logo being a requirement of the State and
Assistant Director hour said it was not exactly a
requirement but they suggest that it be done. President
Trigas reiterated that she felt the libmy logo should come
first and asked if it could be done at the same time as the
Cenuo logo and not at a later date. Ms. Sachs said she
would present this to the company chosen to design the logo.
e. Update on New Lib- Plans
Director Lange said we are at the final fine-tuning stage of
the building. The trim color and exterior signage are the
remaining issues. The building will be white with blue trim
on the window frames. The two architects had a difference
of opinion about the sign on the outside of the building. The
choice is tiles inset into the face of the building spelling out
"Carlsbad City Library" or a monument sign in the front of
the building. The Board preferred the tiles rather than the
monument.
President Trigas said she had talked to someone fiom the
Arts Commission and they were under the impression there
would be a kiosk in front of the new library. Director Lange
said there will be a kiosk but we will have to wait until the
building is under construction to decide where it should be
placed. President Trigas suggested it be inside the building
on the gallery side, rather than outside in front of the
budding.
Assistant Director hour said the children's garden area has
a partial wall but under discussion is the subject of whether
the entire area should be fenced in for security. This is still
under consideration. There are certain types of sculpture
planned for the children's garden and these have been
modified for safety.
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October 23, 1991 LIBRARY BOARD OF TRUSTEES Page 5
5.
f. Prouosition 85 UDdate
Director Lange said the State is taking longer to make a
decision than was originally anticipated and we can not go
to bid until we know if we will get a grant. He hoped that
we would know by December.
NEW BUSINESS:
a. Children's Read Aloud Promam
Assistant Director Amour said for this year's program John
Quartarone is proposing that the children read the stories
rather than inviting local dignitaries to read their favorite
stones, as was done last year. John Quartarone has talked to
the principals of the schools involved and each school will
select a reader who will select a three-minute passage from a
book to read. There will be a short audition ahead of time
and an MC will be booked for the event. President Trigas
said that all the schools in South Carlsbad should be
included in the program. The Mayor was asked to welcome
the pankipants but he will not be available on that date so
Mayor Pro-Tem Kulchin will be asked to attend in his place.
Local children's author and Carlsbad resident, Karen Coombs,
has also been asked to attend.
b. Plan to Automate all Librarv Photomaphic Resources
Assistant Director Amour said the library has two basic
photographic resources--2500 historic photos in the library
and slides that are in the Media Services office. Marje
Howard-Jones and Ann L'Heureux have worked on the
photos for years. Ms. Howard-Jones attended a workshop
presentation on automating photographic resources. A
consultant will instruct Ms. Howard-Jones, Ms. L'Heureux
and library staff on how to input the material. The cost for
the software is $150 and the consultant fee is $300. Mr.
hour thought it would be a worthwhile expenditure and
Trustee Martin moved that we allocate the money. Trustee
Cooper seconded the motion, which was carried
unanimously.
TRUSTEES \I
Martin Trigas
cooper Curtin
X
X
X
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October 23, 1991 LIBRARY BOARD OF TRUSTEES Page 6 TRUSTEES \1
C. Proposal to Conduct User Survey
This swey was developed by the Collection Development
Librarian to get a sense of user satisfaction with the
collection. Mr. Armour noted that we have a $4OO,OOO
budget for new materials and before we spend it we should
know what the public is interested in. Trustee Curtin noted
that there were no specific questions about use of computers.
Mr. hour explained that this is a draft of the survey and
changes can be made before it is finalized.
LIBRARY DIRECTOR'S REPORT:
Director Lange said he had no report other than to say he had a wonderful
vacation and is glad to be back. He thanked Assistant Director Armour for
the wonderful job he did while he was gone.
FRIENDS OF THE LIBRARY:
Taffy Cannon reported there will be an appearance by Victor Villasenor,
author of RAIN OF GOLD at the Carlsbad Senior Center on Friday, November
1, 1991 at 7:30 p.m. The Christmas program will be held the first Monday
in December at the Cultural Arts Center and the book sale will be held
January 18, 1992 on the lawn in front of the library. The Friends have
started sales of magazines as well as books in the main library. Ms. Cannon
also displayed the design for a new tote bag which will sell for $10.00.
GENEALOGICAL SOCIETY:
Trustee Cooper announced the plant sale earned $310.00.
SERRA ADVISORY BOARD:
The next meeting will be on November 21, 1991 at the San Diego County
Library.
The minutes of the meeting held September 19, 1991, were approved as
presented.
PUBLIC COMMENT:
There was no one present who wished to address the Board.
cooper Trigas
Cutin
Martin
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October 23, 1991 LIBRARY BOARD OF TRUSTEES Page 7
ADJOURNMENT:
By proper motion, the Meeting of October 23, 1591, was adjourned at 4:37
P.M.
Re-y submitted,
Pamela A Batho
Secretary