HomeMy WebLinkAbout1992-03-18; Library Board of Trustees; MinutesNEETINO OF: LIBRARY BOARD OF TRUSTEES
TINE OF MBETINO: 3rOO p.r.
DATE OF mIW0: N8rch 18, 1992 PLACE OF HEETINO: City Council Conference Room
CALL TO ORDER:
President Trigas called the Meeting to order at 3:OO p.m.
ROLL CAL&:
Present: President Trigas, Library Board Trustees Cooper and Martin. Library Board Trustee Curtin arrived at 3:03 p.m.
Absent : Library Board Trustee Woodward.
Also Present Were: Clifford Lange, Library Director Geoff Amour, Assistant Library Director
APPROVAL OF MINUTES:
On Motion by %aeird Trustee Cooper, the Minutes of the Meeting held February
19, 1992, were approved as presented.
Aytl: Trigas, Cooper and Martin
The Minutes of the Meeting held December 18, 1991, were trailed until later in the Meeting.
COMSITTISE REPORTS:
a. Buildina and Grounds
President Trigas deferred to Item d, the Status Report on SB 1230 Library Construction Bond Act of 1992. Council.
b. Budaet
Trustee Martin deferred to the Agenda Item on the Revised 1992-93 Library Budget.
c. Personnet
No report.
d. gouth
Doctor Lange stated that a short story contest has been held, with the awards to be made next week.
OLD BUSINESS8
a. Centro de Informacion Umiate
Dr. Lange reported that the Centro will have to move, and will move into the Harding Street Center on a temporary basis. The house the Centro hopes to move into eventually is only a few blocks away on the same street, and the Harding Street Center is the only viable solution at this time .
March 17, 1992 LIBRARY BOARD OF TRUSTEES Page 2
OLD BUSINESS: (Continued)
b. David Smith Personnel Study - Discussion
Dr. Lange gave an update on the David Smith Personnel Study, stating that Mr. Smith met with the Board last summer and the recommendations were discussed at that time. The report has been submitted to the City,
and contained two recommendations; first, the job descriptions and
change of titles and clarification of duties; second, the organizational setup for staff requirements at the new Library and the remodeled Cole Library. An Agenda Bill is being drafted to address the first set of recommendations.
c. Revised 1992-93 Librarv Budaet
Board Trustee qartin gave the report, pointing out the summary that was
included in the packet contained the Summary of Revised FY 1991-92, the
93 General Fund Budget. General Fund Expenditure Eatimate and the Summary of Revised FY 1992-
ACTION: Onmotion by Board Trustee Curtin, the Library Board approved
AYES : Trigas, Cooper, Curtin and Martin
the Revieed 1992-93 Library Budget.
d. Status Rerpart on SB 1230 Libra- Construction Bond Act of 1992
Dr. Lange referred to the reproduced copy of the bill that was included in the packet and stated it has passed the Local Government Committee unanimously and will not make the June ballot. He feels it will pass the Assembly and then go to the Governor for signature. If it is signed, it will be on the November ballot.
NEW BUSINESS:
a. California Association of Librarv Trustees and Commissioners Meetinq
ReDort
Dr. Lange attended this meeting and included the handouts given to him as part of the packet. There were 100 pikople at this meeting, and the kick-off speaker was State Librarian Gary Strong. A large part of the meeting dealt with the White House Conference held last summer.
LIBRARY DIRECTOR'S REPORT:
Dr. Lange reported on the break-in at the Library over the last weekend and stated that a aecurity system will be installed very shortly.
APPROVAL OF XIWVTES:
On motion by Library Board Trustee Curtin, the Minutes of the December 18,
1991, meeting were approved as presented,
- AYES : Trigas, Curtin and Martin
ABSTAIN: Cooper
FRIENDS OF THE LIBRARY:
4
The next book sale will be on Saturday, May 30, 1992.
,
March 18, 1992 LIBRARY BOARD OF TRUSTEES Page 3
Gt3:
No report.
SERRA ADVISORY BOARD :
Board Trustee Cooper reported there will be a meeting tomorrow at Calexico.
PUBLIC CowlEWT:
There was no one preeent to address the Board on a non-agenda item.
ADJ0Lm"T:
By proper motion, the Meeting of March 18, 1992, was adjourned at 3:47 p.m.
Respectfully submitted, .- 'i -, . 11.
Harriett Babbitt Minutes Clerk
..
'* 1
1
CARLSBAD CITY LIBRARY
SUMMARY OF REVISED FY 91-92 GENERAL FUND
EXPENDITURE ESTIMATE
Projected general fund expenditures for FY 91-92 have been cut by
$234,150, a 9% reduction. This was accomplished as follows:
1.
2.
3.
4.
5.
6.
7.
Freezing three full-time vacancies for a savings of about $85,000.
Adjustments to full-time benefits made by Finance - $18,000 reduc-
tion.
$19,000 cut in periodical subscriptions for the main and branch
libraries. Part of these subscriptions were prepaid with FY 90-91
funds, so no real cut is involved.
$38,000 reduction in OCLC automated cataloging fees. Part of
these fees were also prepaid with FY 90-91 funds. There will be no
prepayment this year, but there are adequate funds in the 92-93
budget, so there is no actual cut.
$2,000 cut in the reference book budget, eliminating Spanish lan-
guage reference books for the main library. The greater need for
the Spanish language collection both at the library and at the Centro
is popular circulating materials, both fiction and non-fiction. These
collections are not being cut.
$1,500 cut in travel expenditures. Based on past experience, this
represents what staff is really most likely to need.
$24,000 in miscellaneous cuts in 20 different M&O accounts. None
of these should have a significant impact on either staff or public.
SUMMARY OF REVISED FY 1992-93 GENERAL FUND BUDGET
The overall cut in the proposed 92-93 general fund budget is $251,589, a
9.5% reduction. This cut is being achieved as follows;
1. A freeze of two out of three full-time positions. The third position
could also be frozen depending on the outcome of the recruitment
for a new Head of Circulation. There is a net savings of $51,000
balanced against projected salary and benefit increases.
2. A proposed reduction from 64 to 54 in the number of hours the
library is open per week. This change would begin in July 1992 and
would save about $63,000 in part-time salaries. This 16% cut in
hours will have some impact on the public, but the specific hours
recommended are those least used during the week and should not
create a major hardship for the public. The library will likely be
somewhat busier during the reduced hours which could result in
longer lines at the book and video checkout desks and at reference.
3. The reference book budget is being cut $4,000 (17%). This cut can
be managed without a significant impact on collection quality provid-
ed the larger standing order and serials budgetsremain intact. No
materials budgets, print or non-print, are being increased. This will
actually result in some cuts since nothing as been factored in to keep
pace either with inflation or with the new sales tax on publications
now required by state law.
4. Another large part of the cut in general fund ($109,000) has been
accomplished by offsetting general fund with the library’s entire state
CLSA grant. This has only shifted funds and not cut them.
The continued freeze of full-time positions in Circulation, Reference, and
Administration should not have a major impact on public service, though
there will likely be longer waits at checkout desks. Lack of adequate staff
to handle community relations and reference will result in some workload
increases for those staff asked to help out.
The Library Board and staff strongly recommend against major cuts in
materials, since this would create long-term gaps in the collection, which
itself is the most fundamental service offered to the public. Rather, should
additional cuts be required, the library would have two remaining options:
1. Hope for continued state grant funds that could then be used to
offset more general fund (possibly $50,000 or more could be divert-
ed in this way).
2. Cut more library hours, reducing part-time staff. At some point this
will have a dramatic impact on the public’s access to the library.
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a
CIRC ULATION STATISTICS
GmSBAD CITY LIBmy
STATISTICS
Februarv 1992
Feb. Feb.
1991 _1992
Print Materials 47,673 57,718 Video Tapes 7,974 9,372
Audio Visual Equipment 1634
Total MAIN LIBRARY 55,663 67,124
BRANCH LIBRARY
Print Materials Video Tapes 14.189 16 , 428
2.0723.076
Total BRANCH LIBRARY 16,261 19,504
TOTAL CIRCULATION 71,924 86,628
.............................
REFERENCE QUESTIONS
Genealogy Adult Children's Online Searches
1,242 1,174
5,341 5,540
2,376 2,040 1814
Total MAIN LIBRARY 8,977 8,768
Total BRANCH LIBRARY 1.2232.322
TOTAL QUESTIONS 10,200 11,090
.............................
PEOPLE COUNT= (Daily Average)
Main Library Branch Library
TOTAL
1,830 1,930
561643
2,391 2,573
+ 21 + 18
+113
+ 21
+ 16
LM
+ 20
+ 20
-5
+4 - 14 a
-2
+9
+5 u
+a
..................................
Adult Programs
Children's Programs
Feb. Feb.
1991 1992
198 170 912948
TOTAL 1,100 1,118
.............................
Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad
167 165
118 149
304 431
103 109
.............................
PEW REGISTRATIONS
Main Library Branch 851 1,033
219247
TOTAL 1,070 1,280
% Chancre
- 14 u
+2
-1 + 26 + 42
+6
+ 21 u
+ 20
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