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HomeMy WebLinkAbout1992-06-17; Library Board of Trustees; MinutesMINUTES MEETING OF: UBRARYBOARDOFTRUSTEES TIME OF MEETING: 300 p.m. DATE OF MEETING: June 17,1992 PLACE OF MEETING: City Council Conference Room CALL TO ORDER: President Trigas called the Meeting to order at 3:OO p.m. ROLL CALL: Present: President Trigas, Library Board Trustees Cooper, Martin and Woodward. Absent: Library Board Member Curtin. Also Present Were: Cliord Lange, Library Director Geoff Armour, Assistant Library Director ~affy Cannon, Friends of me Library APPROVAL OF MINUTES: On motion by Library Board Trustee Martin, the Minutes of the May 13, 1992, Meeting were approved as presented. AYES: Trigas, Cooper, Martin and Woodward On motion by Library Board Trustee Cooper, the Minutes of the May 27, 1992, Special Meeting, were approved as presented. AYES: Trigas, Cooper and Woodward ABSTAIN: Martin CERTIFICATES OF APPRECIATION: Mayor Lewis read the Proclamation of Appreciation for Board Member Milt Cooper. Mayor Pro Tern Kulchin read the Proclamation of Appreciation for Board Member Trigas. President Trigas was serenaded by those present with 'Happy Birthday' in honor of her Birthday today. RESOLUTIONS OF APPRECIATION: Dr. Lange read Resolutions of Appreciation for Board Members Trigas and Cooper. ACTION: On motion by Library Board Member Martin, the Resolutions of Appreciation were passed unanimously. June 17,1992 LIBRARY BOARD OF TRUSTEES Page 2 COMMImE REPORTS: a. Buildina and Grounds President Trigas stated she would defer to Item b under Old Business. b. Budaet Trustee Martin stated he would defer to Item a under Old Business. C. Personnel No report. d. Youth Librav Board Member Woodward reported that the programs sponsored by the Library are important to the City and the people of the City. There were over 670 people-adults and children-involved in programs through the Library. The highlight of the month was the spelling bee, with 82 people in the semi-finals and 62 in the finals. He requested the winners be listed in the Minutes: Winners and runners-up in the 10th Annual Spelling Bee were: 1st grade: 2nd grade: 3rd grade: 4th grade: 5th grade: 6th grade: No entries 7th grade: Tie between Jennifer Brennecke and Barret Trona Gerret Montgomery, First Place, and Annie Olson, Second Joshua Ong, First Place, and Stephen Gawitt, Second Wen Renner, First Place, and Lacey Neagle, Second Erin Scott, First Place, and Michael Eslinger, Second Nancy Carmack, First Place All First and Second place winners were awarded prizes and also given group color photographs. Mr. Woodward showed a photograph of the winners. OLD BUSINESS: a 1992-93 Citv and Libram ODeratina Budaet Status in Relation to State Budaet Deficit Dr. Lange reported that Council adopted the Operating Budget last night based on the information at the present time. There will probably be revisions, depending on what the State of California does with regard to the City budget, but there are none at this time. Dr. Lange listed some of the possible funds the State might take, but said this was the budget that the Board approved. Dr. Lange stated that non-resident use of the Library was discussed by the Council and he intends to investigate the impacts further. June 17, 1992 LIBRARY BOARD OF TRUSTEES Page 3 OLD BUSINESS: (Continued) b. 1992-93 Carlsbad Capital Improvement Proaram Dr. Lange reported that Council adopted the Capital Improvement Program last night, but until it is known what the State intends to do with regard to funds. Staff will return to Council later with a recommendation regarding the building of the new library. Dr. Lange stated he and staff are looking at trying to operate the new library with no additional staff, and he will report on this further. c. Udate on Relocation of Video and Periodical Services Geoff Armour gave the report on this item, stating that no progress has been made with the physical part of the move. They are further along with the planning for the move. The Library staff cannot make this move alone, and help will be needed from the Utilities and Maintenance Department. There are new stacks to arrive sometime in July, and also additional shetving will need to be taken out of storage. He said the fallback position would be to put all the audio stacks in place and leave everything else. This would not include putting all the videos out. The security system will be ordered after July 1, and volunteers will be needed to help install that system. d. Centro de lnformacion UDdate Geoff Armour referred to drawings of a building across the street from Lola's Market. There is some work to be done to the building and one building in the rear has to be removed. Quotations are being sought for the work to be done there, but the Library needs to know the dollar cost before they can go forward with any agreement. Mr. Armour srated that the work will take several months, and the Harding Street space is not readily available for the Centro for any length of time. There is still no word on the funding for the program. There has been an offer from the Jefferson School Principal to use a classroom for the Centro. This has to go before the School Board before any action could be taken. NEW BUSINESS: a Americans With Disabilities Act Geoff Armour is a Member of the Crty Task Force, and they are just getting organized. All City facilities will be inspected and recommendations made if they do not comply with access provisions. This is to be done by July 26. The City is to appoint a Compliance Officer, and by January 26, 1993, the Library is to complete a self-evaluation of their services. Everything has to be accessible, and all work is to be completed by January 26, 1995. Dr. Lange added that with the remodel of the Cole Library, all of these issues will be addressed. b. LSCA Tile II Grant Possibility Dr. Lange referred to the memorandum from the State Librarian, a copy of which was included in the packet. There is the possibility that California could receive as much as six or seven million dollars of LSCA Tile II public library construction funds, and they would have only 90 days to award it. June 17,1992 UBRARY BOARD OF TRUSTEES Page 4 LIBRARY DIRECTOR'S REPORT: Dr. Lange stated that there is an expanded relationship with Cash Lm.; with the copy mac There is one in the Branch Library and a new one in the main Library for staff use. nes. Dr. Lange will attend the American Library Association Conference in San Francisco, with a pre- conference on Friday on the Americans with Disabilities Act. He announced there will be a General Plan Forum at the Safety Center on the Growth Management Program, and he will attend that Forum. FRIENDS OF THE UBRARY: Taffy Cannon reported the Friends had another successful book sale, with approximately $3,400 net profn. They average from $400 to $600 a month from book sales and magazine sales in the Library. On June 27, there will be an art auction. This will be the rental collection, which had become more of a burden than it was worth. This will be held in conjunction with the Annual Meeting of the Friends. The meeting will be at 1O:OO am., on Saturday, with the auction to begin at 11:OO am., with preview time at 10:30 am. Mrs. Cannon will continue as the President for the coming year. GENEALOGICAL SOCIElY Library Trustee Cooper reported the Socii will hold a plant sale and bake sale on Juty 11. SERRA ADVISORY BOARD: No report. PUBLIC COMMENT: There was no one present to address the Board on a nonlagenda item. ADJOURNMENT: By proper motion, the Meeting of June 17, 1992, was adjourned at 4:15. Respectfully submitted, Minutes Clerk RESOLUTION WHEREAS, Milt Cooper has served the City of Carlsbad as a member of the Carlsbad City Library Board of Trustees since 1986 with dedication and distinction; and WHEREAS, these years of service have been marked by exemplary and energetic leadership in the vital accomplishments of this board. NOW, THEREFORE, BE IT RESOLVED that this board, speaking on behalf of all our people, publicly goes on record as commending Milt Cooper for his outstanding efforts and voicing our appreciation for his leadership in all areas of community improvement. We appreciate Milt’s many years of dedicated service, and extend to him and his wife our best wishes for many years of happiness in the future. ADOPTED BY UNANIMOUS VOTE OF THE CARLSBAD CITY LIBRARY BOARD OF TRUSTEES June 17, 1992 RESOLUTION WHEREAS, Seena Trigas has served the City of Carlsbad as a member of the Carlsbad City Library Board of Trustees since 1980 with dedication and distinction; and WHEREAS, these years of service have been marked by exemplary and energetic leadership in the vital accomplishments of this board. NOW, THEREFORE, BE IT RESOLVED that this board, speaking on behalf of all our people, publicly goes on record as commending Seena Trigas for her outstanding efforts and voicing our appreciation for her leadership in all areas of community improvement. We appreciate Seena’s many years of dedicated service, and extend to her and her husband our best wishes for many years of happiness in the future. ADOPTED BY UNANIMOUS VOTE OF THE CARLSBAD CITY LIBRARY BOARD OF TRUSTEES June 17, 1992 June 8, 1992 TO: CITY MANAGERDEPARTMENT HEADS FROM: FINANCIAL MANAGEMENT DIRECTOR RE: STATE BUDGET DEFICIT - LOCAL GOVERNMENT BUDGET WORKING GROUP . On Thursday June 4, I attended a meeting of the Local Government Budget Working Group which was held in Sacramento. There the working group received input from the public on various proposals related to balancing the State budget, now believed to be $11 billion. More than 120 local government representatives were present to provide input to the working group and to listen to what the group had to say about the fisoll condition of the State. The meeting ended on a relatively somber note with the working group members indicating their position that solving the State’s budget problem must be shared by all levels of government. Clearly, it is the working groups intent to attack local revenues as one method of balancing the State’s budget. There are about 75 options on the table which could affect local revenues to varying degrees. The most damaging of these would take funds from Property Tax, Saks Tax and Vehicle In-Lieu fees (VLF). The attached briefing paper distributed at the June 4 meeting covers options aimed at these as well as other revenue sources. At a meeting with Assemblyman Frazee on June 5,1992 representative of all north county cities had a chance to question his understanding of the State’s budget problem and thevarious solutions. Although Assemblyman Frazee listened and answered questions for almost two hours, his message was the same as the one delivered in Sacramento the day before. Local government will be part of the solution to balancing the State’ budget. The only unknown is the extent of the revenue loss we will suffer. The most recent budget information available is included in the attached June 8,1992 memo from the League of California Cities which shows the amount at risk for the City of Carlsbad under the VLF and property tax proposals. If the state were to take all VLF and AB 8 related property tax rewenue, it would cost the City about $3.3 million. The Local Government Budget Working Group is attempting to get s5 billion out of local government revenues as their part of balancing an $11 biIlion deficit. On a per capita basis, the City of Carlsbad’s share of the deficit would be as much as $5.5 million. Although there is no way of knowing how the state will ultimately divide the burden, we can be certain that some significant revenue reductions will be coming our the Council informed as the situation develops. .. .I 0. Attachments C: Jim Stanton Ron Ball Lori Lieberman Cheryl Allen Debbie Neville AMERICANS WITH DISABILITIES ACT President Bush signed the Americans with Disabilities Act (ADA) on July 26, 1990 and its provisions went into effect on January 26, 1992. The act provides comprehensive civil rights protection to the disabled in the areas of employment, public accommodations, State and local government services and telecommunications. An individual is considered to be disabled and protected under the act if they have a physical or mental impairment that substantially limits a “major life activity” such as walking, seeing, hearing, speaking or performing manual tasks. The act is divided into five titles. Titles I and II of the act affect State and local governments the most. Title I is designed to remove barriers to employment opportunities for the disabled while Title II is intended to ensure that the disabled have access to all State and local government services, programs and activities. Title 111 prohibits discrimination against the disabled as it relates to access to public accommodations such as hotels, restaurants or any other facility open to the public. Title IV pertains to telecommunication services for hearing or speech impaired individuals. Title V covers miscellaneous topics such as technical assistance, dispute resolution and attorney’s fees. The U.S. Equal Employment Opportunity Commission (EEOC) is responsible for issuing and enforcing regulations to implement Title 1. Those regulations and a compliance manual have been published by the EEOC. Like the Civil Rights Act of 1964 which prohibits discrimination on the bases of race, color, religion, national origin and sex, the EEOC has issued regulations designed to ensure that the disabled have access to equal employment opportunities based on merit. The regulations do not establish quotas or require preferences favoring individuals with disabilities over those without disabilities. They do require that an employer determine if some reasonable accommodation by the employer could remove a barrier to employment caused by someone’s disability. The determination of what is a reasonable accommodation is to be made on a case by case basis. The regulations do not guarantee specific accommodations for those with a particular disability. Accommodations are to be tailored to match the needs of the individual and the needs of the job’s essential functions. The US. Department of Justice has issued regulations to implement rile II. The regulations prohibit governments from refusing to allow a disabled individual to participate in an activity or program because they are disabled. Programs and services must also be provided in an integrated setting unless separate or different measures are necessary to ensure equal opportunity. Reasonable modifications to facilities must be made to ensure that the disabled are not excluded from services, programs‘ and activities because the facility is inaccessible to them. Removal of physical barriers in all facilities is not required as long as an accessible building can be used for the program or services when needed. Alterations are not required if they would result in a fundamental change in the nature of the service or activity or if it causes an undue financial or administrative burden. A Task Force has been established to ensure that the City complies with ADA requirements. Surveys are being distributed to obtain suggestions from the public and employees on how the City can make our services and programs more accessible to the disabled. Responses to the surveys and results of inspections of City facilities to identify physical barriers for the disabled will be used to prepare a compliance transition plan. The plan will outline what needs to be done for the City to meet the final compliance deadline of January 26, 1995. The City must also complete an evaluation of all services, programs and activities to determine if and how it is complying with the. act. Results of the evaluation must be in writing and posted for public review by January 26, 1993. Annual reports will also be required from each department. c. .. c v)J >t- 35 b 4 3 W LL OCI W 0 z U 3 v) a 3 z 0 2 3;; d m In m x u? 0 : G 0 8 0 : G v) ti G CALIFORNIA STATE LIBRARY LIBRARY-COURTS BUILDING P.O. BOX 942837 SACRAMENTO, CA 94237-0001 TELEPHONE (916) 445-2585 i ----- MEMORANBUM TO: CALIFORNIA PUBLIC LIBRARY DIREmORS BOND ACT UNFUNDED PROJECIS STATE ADVISORY COUNCIL ON LIBRARIES FROM: GARY E. STRONG, California State Librarian DATE: June 5, 1992 SUBJECT: LSCA TITLE I1 LIBRARY CONSTRUCTION FUNDS This is to alert you to the possibility that in the coming months California may receive as much as $6 or $7 million of LSCA Title I1 public library construction funds, and that we may have only 90 days to award it. To repeat: this is a possibility, far from a certainty. This memorandum is to tell you how the State Library expects to respond to that challenge, should it become a reality. Background. Congress is considering a number of ways to help the economy. One of the ways being discussed is to put money into public works construction jobs, much as was done with the Jobs Bill in 1983. As with the Jobs Bill, funds would be appropriated to existing federal construction programs, possibly including Title I1 of the Library Services and Construction Act (LSCA). To help construction get underway more swiftly than was the case with the Jobs Bill, also being considered is a requirement that all funds be "obligated" (Le., awarded) within 90 days of the bill becoming law. Types of projects to be invited. Shouid such an itppiupihiiuii be madc for LSCA Title 11, I anticipate ths? I vi11 issue invitations for the following types of library projects: Projects that applied for California Library Construction and Renovation Bond Act funds in either Phase I or Phase 11 and were evaluated as Competitive or Very Competitive, but were not approved. New construction and remodeling projects serving communities with high ethnic and cultural diversity, low income, or high unemployment. Please note that Title I1 limits remodeling of existing facilities to providing improved access to physically handicapped people, promoting energy conservation, introducing new technologies or providing safe LSCA Tm I1 CONSTRUCTION FUNDS ALERT, P. 2 JUNE 5,1992 working environments, and that general remodeling as such is not eligible. Expansion of an existing facility can be combined with its remodeling. Remodeling to provide access by persons with disabilities, in communities serving general populations. New buildings for communities serving general populations. We have not yet determined specific definitions for those types of projects nor specific priorities among them. They will be included in the application materials. LSCA requirements. Keep in mind that this would be an LSCA process under the existing LSCA law and regulations. In particular, LSCA has the following requirements for local matching funds: 9 Local matching fiurds for each project must be at least 50% of project cost. Local matching funds may include expenditures from almost any source, including donated funds, taxes (including bonds), FHA loans, or federal CDBG (this is a change from former LSCA prohibition). Eligible objects of expenditure include construction, furnishings, architectural plans, land acquisition, or other project-related costs. Any expenditure made up to 3 years prior to date of grant approval may be included toward match. Die local match musf be actual expenditure. Not eligible are any donated land, materials or labor, nor the value or cost of land purchased over three years ago. Total local matching funds from all projects combined must exceed the federal funds by an "overmatch" of as much as one-third. The Title I1 awards just made May 1 illustrate the overmatch requirement. For those awards, the federal Title I1 appropriation to California was $1,462,829; to receive and award that amount required an aggregate statewide local match from all approved projects combined of at least $1,931,201, some $468,372 more than the appropriation. Although each of the applications submitted offered at least the minimum match of 50%, only two of them provided significant overmatch. Oniy by approving those wo could the required overmatch of $468,372 be provided. Because the two projects required the entire $1,462,829 available for award, no other project, regardless of its merits, could be approved. Fortunately, the two approved projects were highly meritorious, and were strong candidates for approval regardless of their overmatch potential. In other worak, all other things being equal, projects that provide a local match of significantly more than a bare 50% of project cost will stand a better chance of approval. 9 LSCA TITLE I1 CONSTRUCTION FUNDS ALERT, P. 3 JUNE 5, 1992 Application requirements. There will be an application form. Enclosures appropriate to the type of project will also be required. If the intent of an appropriation remains the speedy creation of construction jobs, we will require that applicants be in at least the following stages of design: Former Bond Act applicants need not design beyond what was required under Phase I or Phase 11, since that level of planning is enough for them to move rapidly to completion of design and into construction. They will need to submit the same applications forms as all others. All other applicants will have to include schematic drawings and outline specifications (or if remodeling, comparable design documents) and a detailed cost estimate, together with a written, quantified discussion of how the project responds to the demographics of the community. Successful applicants should not assume that the plans they submit are approved as such. We will review the proposed designs of Bond Act applicants that choose to apply for Title I1 funds and of other (new) applicants. Approved applicants will have to address any problems we identify in functionality or in principles of good public construction. Because a local governing body fiscal resolution may take more time to enact than the limited time for making application will permit, we will not require such with the application. We will instead require some other evidence of local government intent and ability to provide required funding, probably by signature of appropriate officers. Schedule. A %day obligation requirement will require rapid work on the part of all. I intend to issue application materials as soon as it appears that such an appropriation will be signed into law. All applications will be due 45 days after the 90-day period begins. (For all practical purposes, that means that only those jurisdictions that have already begun design when the bill is signed will be able to apply.) The remaining 45 days of the %day period will be required to evaluate the applications, decide on awards (including any negotiations needed with applicants), and file the federal reports that obligate the money. In conclusion. Since application materials have not been developed, please do not ask for them at this time. However, if you have questions about the prospective application requirements and process, please send them bt wdbzg to Cy Silver, Title I1 Program Manager, at (mail) 1001 - 6th Street, Suite 300, Sacramento 95814, or (fax) 916/323-1870. We will address those questions in the application materials at the latest, earlier if possible. Again, there is no certainty that any special appropriation will be made, or if made, that it will require the above conditions. This memorandum is to advise you of the direction we anticipate taking with such an appropriation. For current information about the prospects of an appropriation, you may want to keep in touch with your federal leghlators. WDAYLTR CS .- 'I CARLSBAD CITY LIBRARY STATISTICS May 1992 May May CIRCULATION STATISTICS 1991 1992 % Chanae MAIN LIBRARY Print Materials 54,245 57,727 +6 Video Tapes 7,999 8,873 + 11 Audio Visual Equipment 17 34 +loo Total MAIN LIBRARY 62,261 66,634 +7 BRANCH LIBRARY Print Materials Video Tapes 15,617 16,522 +6 2,231 2,778 + 25 Total BRANCH LIBRARY 17,848 19,300 +8 TOTAL CIRCULATION 80,109 85,934 +7 ............................. REFERENCE OUESTIONS MAIN LIBRARY Genealogy Adult Children's Online Searches 1,212 1,260 5,874 5,966 2,095 1,829 30 3 Total MAIN LIBRARY 9,211 9,058 Total BRANCH LIBRARY 1,989 2,410 TOTAL QUESTIONS 11,200 11,468 ............................. PEOPLE COUNTER (Daily Average) Main Library Branch Library 1,718 1,794 514 575 +4 +2 - 13 - 90 -2 + 21 +2 +4 + 12 TOTAL 2,232 2,369 -6 ............................. May May 1991 1992 ATTENDANCE AT PROGRAMS Adult Programs Children's Programs 30 150 1,597 738 TOTAL 1,627 888 ............................. INTERLIBRARY LOANS Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad 133 12 1 132 117 291 362 100 98 ***************************** NEW REGISTRATIONS Main Library Branch 868 902 194 205 TOTAL 1,062 1,107 % Chanae + 400 - 54 - 45 -9 - 11 + 24 -2 +4 +6 +4 2