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HomeMy WebLinkAbout1992-12-16; Library Board of Trustees; MinutesMEETING OF: TIME OF MEETING: DATE OF MEETING: PLACE OF MEETING: MINUTES LIBRARY BOARD OF TRUSTEES 3:OO p.m. December 16,1992 City Council Conference Room CALL TO ORDER: President Martin called the Meeting to order at 3:OO p.m. ROLL CALL: Present: Library Board Trustees Martin, Curtin, Moss and Woodward. Absent: Library Board Trustee McCann Also Present Were: Clifford Lange, Library Director Geoff Armour, Assistant Library Director Bill Richmond, Media Services Division and Graphics Manager APPROVAL OF MINUTES: On motion by Library Board Trustee Curtin, the Minutes of the November 18, 1992, Meeting were approved as presented. AYES: Martin, Curtin, Moss and-Woodward MONTHLY LIBRARY DIVISION HEADS REPORTS Dr. Lange referred to the reports contained in the packet and asked for comments, LIBRARY BOARD COMMENTS Library Board Trustee Woodward inquired about the process a purchased book goes through from the time it is selected to when it gets on the shelf at the Library. Dr. Lange stated he will schedule a presentation from the person in charge of acquisitions. 1992-93 LIBRARY BUDGET UPDATE Dr. Lange reported that the revised budget was approved by City Council and that was the same budget approved by this Board. AMERICANS WITH DISABILITIES ACT UPDATE Dr. Lange referred to the Compliance Evaluation Report contained in the packet. December 16,1992 LIBRARY BOARD OF TRUSTEES Page 2 Geoff Armour continued the report, stating that the Library does not meet the letter of standard in 26 out . of the 187 requirements. However, the conclusion drawn was that the Library is reasonably accessible. The one area that is totally deficient is access to the public restrooms. As an interim measure, one of the staff restrooms has been made accessible, although it does not meet the full requirements of the law. CALIFORNIA LIBRARY ASSOCIATION 1992 ANNUAL CONFERENCE REPORT Dr. Lange referred to his report contained in the packet and stated he would be happy to answer any questions. Library Board Trustee Woodward inquired about INTERNET, and Dr. Lange explained the world-wide computer network. MEDIA SERVICES DIVISION AND GRAPHICS OVERVIEW Bill Richmond, Media Services Manager, explained there are three different activities in their department; programs and exhibits, graphics and media. He referred to a report of programs, exhibits, poetry programs, volunteer activities and news releases prepared by Carol Tico, Coordinator of Programs and Exhibits. Mr. Richmond stated that Janell Cannon has a,great deal of artistic talent and prepares brochures and pamphlets. He distributed a Media Request Statistics report and added that twenty to thirty percent of the requests are by telephone and not included in these statistics. Grants have been received from Daniels Cablevision and with those grants twelve programs of the Carlsbad Library Video Magazine have been produced. Some of these programs are still being run on television on the public access channel. LIBRARY VIDEO DOCUMENTARY CARLSBAD CITY LIBRARY - PLANNING FOR A NEW LIBRARY Mr. Richmond presented this video for its initial showing. DIRECTOR’S REPORT: Dr. Lange reported the lease for the Branch Library is due for renewal and the entire situation has been studied closely. He explained the options available and stated the operating funds are the issue as far as the new Library is concerned. Dr. Lange said the present plan is to operate the new Library with the present staff. This would be difficult, but could be done with the help of volunteers. Also, a self-check out machine would be a big help in operating with the present number of people. Dr. Lange reported that Daniels Cablevision is unveiling a premium channel where the Library’s catalog can be accessed, The long-planned re-organization of the periodicals and videos is now complete, and Dr. Lange reported that the public is very happy. Last Friday afternoon over 500 videos were checked out. \ The building security system has been installed and will be turned on next week. Dr. Lange stated the Arts Office may display outside the Library the proposed artwork included in the new seawall to be built along Carlsbad Boulevard Also, the Arts Office is looking for temporary sculpture .. .. .. exhibit spots and have suggested a pad on the front lawn of the Library. Dr. Lange reminded the Board Members of the CALTAC Workshop to be held February 27,1993, at Yorba Linda, from 9:OO a.m. to 3:OO p.m. December 16, 1992 LIBRARY BOARD OF TRUSTEES Page 3 FRIENDS OF THE LIBRARY: No report. GENEALOGICAL SOCIETY No report. SERRA ADVISORY BOARD: No report. PUBLIC COMMENT: There were no requests to address the 6oard on a non-agenda item, ADJOURNMENT By proper motion, the Regular Meeting of December 16,1992, was adjourned at 4:42 p.m. Refreshments were provided by Dr. Lange. rriett Babbitt Minutes Clerk PARKING No deficiencies. CARLSBAD CITY LIBRARY AMERICANS WITH DISABILITIES ACT COMPLIANCE EVALUATION DECEMBER 1992 FACILITY SURVEY STAIRS Tread nosings are not rounded or curved. Handrails do not extend properly or have rounded ends. DOORS No deficiencies. ,. .. . ...,; " , i. .:A, . . I ' ,:, .. .L., FLOORS No deficiencies. ACCESSIBLE ROUTES BETWEEN MAJOR PUBLIC SPACES No deficiencies. BOOK STACKS There are three points in the stacks where aisle space does not meet the minimum 36" space requirement. One of these can be corrected by relocating two study carrels. There are two points in the stacks with inadequate clear space of 36"-48" at the ends of the ranges for wheelchairs to turn comers. SERVICE COUNTERS Branch library Children's Desk and Reference Desk are accessible. Branch circulation desk is 3" above the maximum allowable height. Main library Children's Desk, Circulation Desk, and Genealogy Desk are all accessible. Reference Desk is 3" above allowable height. There is space to insert a lower service counter adjacent to the reference desk. 2 SECURITY SYSTEM GATES No deficiencies. READING AND STUDY AREAS At least one of each type of fixed seatlAig, ta-les, or study carrels is handicap accessible. However, there are some areas, especially in Genealogy, where the minimum 32"-36" passage is generally blocked by crowded tables and chairs. These areas will be cleared as needed by staff on duty to insure adequate wheelchair access. Tables and service counters have accessible tops between 28"-34" above the floor. The current exception in the Reference Desk, which needs a lower counter area with at least 19" of knee space. RESTROOMS Public restrooms are not handicap accessible. One restroom in the staff-loqnge has been partially converted for handicap access. This restroom is located on an ,accessible route, although staff direction is required. Doorway to handicap restroom is 28l wide, which does not meet the 36" minimum standard. Accessible stall should be at least 60" wide and 56" long. This stall meets the length standard but is only 35" wide. Stall is equipped with grab bars, but they are 25" long behind the toilet (should be 36") and 38" long on the side wall (should be 40"). Toilet seat is 16" above the floor instead of the required 17" to 19". SINKS AND MIRRORS Hot water and drain pipes under the sink are not insulated or protected against contact. Mirror is 46" high and does not meet the standard (no higher than 40" above the floor). Paper dispenser is 58" above the floor and needs to be remounted at no more than 48. WATER FOUNTAINS Public water fountain is located outside the main entrance and is accessible by wheelchair. However, the spout is located 8'' from the front edge of the unit (should be no more than ,It). SIGNAGE Major overhead signs are at least 80" above the floor but not all have letters at least 3" high. Permanent signs for rooms and spaces should be mounted at 60" above the floor. Many of these need to be repositioned. Permanent signs are not raised 1/32" and are not accompanied by Grade 2 Braille. ELEVATORS Elevator to public mezzanine is accessible and located on an accessible route. However, the call button is centered too high. Floor designators are centered at 54" above the floor (should be 60'). Door is supposed to hold open for 20 seconds if obstructed (only holds for 5 seconds). Elevator cab does not have adequate clear floor space of 54" by 68". ..I Elevator control pane1 does not have buttons designated by Braille and does not provide a visual indicator. SAFETY ALARMS No deficiencies. PUBLIC TELEPHONE No deficiencies. RESOURCES AND SERVICES Access to the library's resources and services was reviewed both by staff and by the following representatives of the disabled community: 3 Richard Wooten (wheelchair bound) Charles Stillwell (deaf') Bill Seifer (blind) Equal access opportunities for the handicapped are reasonably available for the following basic library resources and services: 1. Book and Audiotape Collections a. Over 5,000 large type adult and children's books. b. Over 1,100 new Talking Book titles provided by the Braille Institute in Los Angeles several times per year. 2. Videotapes Over 3,000 closed captioned videos with stickers on cases to identlfy. 3. Reference Services a. TDD (Telephonic Device for the Deaf) machine available. b. Electronic print magnifier available. 4. Programs Signing available through Magnolia School's Communications Center for both adult and children's programs. 5. Shutins Library's Homebound Program uses volunteers to deliver materials to patrons who are physically unable to get to the library. 6. Public Relations The following large print notice will be printed on all library flyers and newsletters: "The library provides reasonable access for people with disabilities to all basic resources and services" SUMMARY Deficiencies noted in this survey are relatively minor and do not present reasonable access to library facilities, services, or resources. Where access is limited or inconvenient, staff will provide all necessary assistance to retrieve materials, create space, or interpret resources. Handicap access to public restrooms is the major facility deficiency, one which has been listed by Facilities Maintenance as requiring an upgrade during any future renovation of the Cole Library. 4 CALIFORNIA LIBRARY ASSOCIATION ANNUAL CONFERENCE NOVEMBER 14-17, 1992, LONG BEACH Saturday, November 14: STATE LIBRAFUNV’S BREAKFAST State Librarian, Gary Strong, began the meeting by saying, this has been a bad year. With that out of the way, he talked about some of the positive things that happened during 1992: groundbreaking for the State Library Annex; repeal of the sales tax on magazines which will save libraries thousands of dollars; continued success of the Partnerships for Change Program; significant progress planning for multi-type libraq networks. State Library staff members reported on the status of several programs including Literacy, Partnerships for Change, Networking, Automation, and Federal Funding for library programs under the Library Services and Construction Act. PUBLIC LIBRARY SECTION BUSINESS MEETING This was the first meeting of the section as a part of the reorganized California Lhrary Association. Bylaws were approved and a nominating committee was appointed to select officer nominees for next year. There was lengthy discussion about a mission statement and goals and objectives for the section. The section members present decided there is a need for a liaison relationship with the CLA Legislation Committee. I volunteered to serve in that capacity. COOPERATIVE LIBRARY AGENCY FOR SYSTEMS AND SERVICES USER GROUP MEETING The Carlsbad City Library is a member of C.L.A.S.S., which is a joint powers agency created under the laws of California. One of the key benefits of membership is si@- cant discounts on purchases from major suppliers of equipment, furniture, and automa- tion products and services. C.L.Al3.S. is providing access to the INTERNET as well as training library staff on how to use it effectively. The major part of the meeting was devoted to a presentation on the INTERNET, what is on it, why it is valuable for public libraries. Sunday, November 15: IF YOU WANT MY SUPPORT A program of the CLA Community Relations Committee, this session focused on private sector VIP’s views on libraries, what turns them on and what turns them off. Larry Allison, an editor with the Long Beach Independent, stressed the need for heavier and better use of the media by libraries. Seek out editorial support, and get to know the reporters. Providing reporters with news helps to make them library supporters. Patricia Herron, an architect and Hemet City Council member, said libraries need to make more noise. There is a need for libraries to market their services. Libraries need to know what the needs of their clientele are and make the library convenient and easy to use. Ron Kirkpatrick, Coors Brewing Company Foundation, talked about how to secure funding from foundations and major companies, and stressed the need to build relation- ships. Elaine Walker, Program Director for KCAL-TV in Los Angeles, said that libraries are too quiet about what they do. We need to make sure the media know about libraries and what they are doing. She stressed the need to know who to contact at radio and tv stations. She summed up her message saying that we should do our homework, be creative, and be persistent. EXHIBITS I spent quite a bit of time in the exhiiits looking at various kinds of equipment and furniture, and talking to lirariahs’knd vendors about them. Monday, November 16: PUBLIC LIBRARIES AND THE INTERNET WHY? HOW? WHERE? Three speakers talked about the INTERNET, their experience with it, and one gave a demonstration of how to use it. The most interesting of the speakers was Ken Dowlin, Director of the San Francisco Public Library, and a long term advocate of the multi- media library. He stressed the need for librarians to be aware of the changes occurring in technology and their potential applications for libraries. He said we are entering the era of extended access to information, and one of his goals for the San Francisco Public Library is to have every household in San Francisco electronically connected to the library. Libraries need to operate like banks and lower the cost of delivery of service, e.g., automated teller machines. The library counterpart is the newly developed self check-out machine. 2 LEGISLATION COMMITI'EE BUSINESS MEETING The major focus of the meeting was what to include in next years legislation agenda. It was reported that the County Counsel of Los Angeles County is drafting legislation that would allow local government to create benefit assessment districts to generate revenue to support libraries. CIA may wish to support this effort. A task force was created to create the legislative agenda for 1993 to be presented to the whole committee at it's January meeting. FRIENDS OF CALIFORNIA LIBRARIES LUNCHEON Awards to local Friends groups were presented at this session. The Carlsbad Friends of the Library received an award for their program, PLANT A BOOK IN A YOUNG MIND. The featured speaker was Richard Louv, who talked about his research that became his book, "Childhoods Future." The major message was the importance of introducing children to books and sustaining their interest in reading. GE'ITING AND KEEPING YOUR SHARE OF THE PIE The major speaker at this session was Mike Dillon, CLA's legislative advocate. He reviewed the 92 legislative session and made some predictions for the upcoming session, most of which were grim. It will be an uphill battle to keep the library funding we have. . .. 'i MEMBERSHIP MEETING The featured speaker at this session was Elizabeth Hill, the California Legislature's Legislative Analyst. Her remarks described the difficult situation the State of California is in as a result of the severe drop in revenue. She predicted another shortfall of several billion dollars. She cautioned the audience to not develop a victim mentality. We need to make a strong case for libraries, and suggested we might want to take a look at how we want to be measured, i.e, what output is the most important measurement. Tuesday, November 17: CREATING LIBRARY LEADERS: GROW YOUR OWN This program included Sharon Schramm as one of the speakers. Sharon is a former president of the Friends of the Carlsbad Library, a former president of the Library Board, and a current member of the Carlsbad Planning Commission. She spoke about her experiences as a participant and leader in library matters in Carlsbad. Her remarks were presented effectively and were well received by the audience. 3