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Home My WebLink About1993-02-10; Library Board of Trustees; MinutesMINUTES MEETING OF: TIME OF MEETING: 3:OO p.m. DATE OF MEETING: February 10,1993 PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES City Council Conference Room CALL TO ORDER: President Martin called the Meeting to order at 3:OO p.m. ROLL CALL: Present: Library Board Trustees Martin, Moss and Woodward. Library Board Trustee Curtin arrived at 3:07 pm., and Library Board Trustee McCann arrived at 3:07 p.m. Absent: None. Also Present Were: Clifford Lange, Library Director Geoff Armour, Assistant Library Director Lynda Jones, Coordinator, Adult Learning Program Lizeth Simonson, Supervisor, Centro de lnformacion APPROVAL OF MINUTES: On motion by Library Board Trustee Woodward, the Minutes of the January 20, 1993, Meeting were approved as presented. AYES: Martin, Moss and Woodward MONTHLY LIBRARY DIVISION HEADS REPORTS Dr. Lange referred to the reports contained in the packet and asked for comments. LIBRARY BOARD COMMENTS None. PRESENTATION ON THE LIBRARY'S ADULT LEARNING PROGRAM - BV LYNDA JONES, COORDINATOR Lynda Jones gave the background history of the Adult Learning Program, stating there had been a strong trend to remove barriers to make all the Library facilities available to everyone. Any person who cannot read finds the Library a very scary place. The mission of this program is to remove the barriers and make the Library a friendly place. Ms. Jones stated the program started with funding by the State in 1984. The program at this Library is one of the original programs in the State and she is the only original Coordinator still directing program. In 1989, Carlsbad included this program in the Library budget, and was the first Library in the State to do that. The State has provided matching funds based on the amount of money Carlsbad provides for the program. ! . February 10,1993 LIBRARY BOARD OF TRUSTEES Page 2 Ms. Jones introduced Ray McComber, a learner in this program, who stated for many years he had hidden the fact that he could not read by not accepting a position that required reading or by hiring other people to do the reading in his business. He said his family were all iron workers and he came to California to go into the construction business with his brothers. In order to accept a position as Superintendent, he knew he would have to be able to read, and enrolled in this program. He said he is very happy to be in the program and is looking forward to being able to take the Superintendent’s position and to be able to wriie a letter to his daughter. Bart Bartoletti is Mr. McComber’s tutor, and he expressed his enthusiasm for the program and for learners such as Mr. McComber. Ms. Jones stated there are 107 learners at this time, and 24 waiting for tutors. Over 600 learners have taken part in the program since 1984. The reasons the learners have for joining the program are varied and each person has a specific set of circumstances that led to their enrollment in the program. Therefore, each learner is treated on an individual basis. The learners come from all levels of education and different financial backgrounds. Dr. Lange called attention to the copy of the Resolution to be submitted to City Council approving the application for a grant from California Library Services Act funds, and requested approval by the Board. Carrie Scott, an Engineer at Hughes Aircraft, is a Volunteer Tutor, helping with computer training in the Literacy Program. She explained how the computers help the learners access material for their lessons and become familiar with using computers. CALIFORNIA LIBRARY LITERACY SERVICE GRANT FOR 1992-3. ACTION: On motion by Board Trustee Moss, the Library Board approved the draft Resolution to be sent to City Council authorizing the Carlsbad City Library to apply for a grant from the California Library Literacy Service. AYES: Martin, Curtin, McCann, Moss and Woodward Dr. Lange called attention to the Distinguished Public Service Award given to Lynda Jones by the North County Director’s Council. QUARTERLY REPORT TO THE STATE LIBRARY ON CARLSBAD’S CENTRO DE INFORMACION. Liteth Simonson, Supervisor of the Centro de lnformacion, gave an update on the work at the Centro and showed an Award of Appreciation from the Vista Community Clinic presented to the Center. She presented the first edition of the newsletter for the Centro and stated it will be published bi-monthly. Ms. Simonson showed photographs taken at the Centro de lnformacion showing high school students tutoring other students. Ms. Simonson said that the hours of the Centro de lnformacion have been changed, due to requests for more evening hours. The Centro is open until 8:OO p.m. two days a week and is not open on Saturday. ?’ : DIRECTOR’S R EPO RT: Dr. Lange reported that Council held a workshop last week to determine goals for the City. The different departments then come up with objectives to accomplish those goals. This will be on the next agenda for this Board to review. February 10, 1993 LIBRARY BOARD OF TRUSTEES Page 3 DIRECTOR'S REPORT: (Continued) Dr. Lange stated that an overdue notification letter, signed by him, has been developed, since people are not responding to the overdue notice. A career resource program is being discussed with the Director of the Boys and Girls Club, and the Library will work with them. '? Dr. Lange said that for the Boards information, the lnlex Company is being purchased by another larger company, D.R..A., and he feels this may be a plus for the Library. There was a budget meeting today, and it is difficuft for Carlsbad to determine a budget due to the lack of figures on City income, including the impact of the new Price Club. Also, Dr. Lange stated the State of California is threatening to take a large portion of the property tax from the City. The new Library is on hold at this time. However, the Mayor received a letter from the State Library asking if Carlsbad would be interested in Bond Act money. Dr. Lange stated he drafted a letter stating that they would and their application is still valid. Hemet could not raise matching money and the amount of money available from that application is approximately what Carlsbad had requested. There might be some funds available for the remodeling of the main Library through the Library Services and Construction Act. FRIENDS OF THE LIBRARY: Dr. Lange reported the Friends held a very successful book sale last Saturday, February 6, with a net profit of $3,700. GENEALOGICAL SOCIETY No report. SERRA ADVISORY BOARD: No report. PUBLIC COMMENT: There were no requests to address the Board on a non-agenda item. ADJOURNMENT By proper motion, the Regular Meeting of February 10, 1993, was adjourned at 4:22 p.m., to tour the Adult Learning Program Offices. Respectfully s mitted, )kJrw Harriett Babbitt Minutes Clerk CHILDREN'S DIVISION MONTHLY STATEMENT JANUARY 1993 In January the rains came and, seemingly,washed patrons into the Library. They came to check out videos and audio materials to while away the rainy days, but we were glad that they showed equal enthusiasm for books. In January we'had our usual programs of Storytime and Prime Time Club, but the Thursday Storyhours did not start until the Zlst, as we were between sessions and taking registration for the second session. tours and visits, however. This gave us mre time for group The theme of Storycraft this month was the Chinese New Year. Doris read The Dragon Who Liked Smoked Fish while Connie manipulated the characters in the story made into stick puppets. The children learned about Chinese New Year customs and made dragons and lucky penny envelopes. ..and they got a lucky penny to go in them! The Olive Garden provided the leader and supplies for another program for us, the Pasta Arts Day. magnets decorative by covering them with pasta and painting them red. very appropriate, since these were heart shaped magnets. provided gift packets for each of the 20 children. relations catches on with other businesses. Their public relations person demonstrated making refrigerator Red was The Olive Gacdeai~also We hope this kind of public Four members of the Children's Library part-time staff received pins for five or more years of service with the Library, at a special ceremony at our General Staff meeting. Doris Engle, Maria Galvan, Connie Kniasel and Dick Fitzgerald received pins for between 8 and 5 years of service and the entire Division was very proud of them. appreciative that the administration arranged it. This ceremony was a first for part-timers in the city and they were very t I* C0LZ;ECTION DEVELOPMENT AND ACQUISITIONS STATISTICS REPORT January 1993 Books - Adult Main Branch subtotal Books - Children Main Branch subtotal Audio - Adult Main Branch subtotal i Audio - Children Main Branch subtotal Video Total Received 429 71 500 209 19 228 73 19 92 2 0 2 151 334 95 42 29 376 124 179 30 18 1 197 31 973 573 155 LA COSTA ,BRANCH GIBBARY MONTHLY REPORT January, 1993 -- . *CIRCULATION* Branch - Branch circu1ation:totaled 21,143 items during January. The total included 10,197 adult items, 7,866 children's items and 3,080 video tapes. Items circulated at the rate of 80 each hour or 846 each day. Hourly circulation increased 9.6% over January 1993. *USERS* 15,193 people were served at the Branch during January. rate was 58 and daily, 608. The hourly rate increased 12% over January 1993. The hourly *CHILDREN'*S* The storyhour theme reflected this month's rainy weather..pattern. Three books were read to 43 preschoolers. The titles were RUMBLE THUMBLE, BOOM by Anna Hines; RAIN MAKES APPLESAUCE by Julian Scheer and WILL IT RAIN by Holly Keller. a discussion of storms, rainy day songs and the film,WINNIE THE POOH DISCOVERS THE SEASONS. These books were accompanied by A"Best Books & Fun Facts" board was posted for children to which children add their comments. Children enjoy sharing their favorite books or new found facts. Major subject requests for the month were on obscure constellations, oceanography, world countries (reports required 5 sources), ancient Egypt and rules of various sports. Information on Whales and California Missions was also in great demand., * STAFF * Elizabeth Hagopian began.workSng-as a part-time clerk at the Branch on January 18. She is a Library Technician student at Palomar College. at the Branch, she works at- the Palomar College Learning Resource Center. She is an eager and efficient worker. In addition to her classes and 19 hour schedule 1 I JANUARY 1993 DATE : CHILDREN'S DEPARTMENT MONTHLY STAT I ST 1 CS CIRCULATION FOR MONTH: 19,130 REFERENCE QUEST1 ONS': i,063 TOTAL NUMBER OF PROGRAMS: 1 '8 ATTENDANCE AT CH I LDREN' S PROGRAMS : 439 STORYHOURS: 6 Storyhours, 211 children E; adults OTHER PROGRAMS : 4 Prime Time Club meetings, 32 children Storycraft, 31 children E adults Pasta Arts Day, 35 children t; adults CLASS E GROUP TOURS OF LIBRARY: 6 tours, 130 chi ldren STAFF VISITS TO SCHOOLS: 0 REQUESTS FROM BRANCH: lag HOLDS PLACED: 17 A.V. CHECKED IN: 783 A.V.. PROBLEMS HANDLED : MEETINGS ATTENDED BY STAFF: Jan. 22- Linda, Division Heads meeting CIRCULATION DIVISION JANUARY 1993 During the month of January, the average daily patron count was 2,101. This broke all existing records for daily door counts. This increase was most evident in the continuing record- breaking checkouts of videos. Circulation of video cassettes was up another 96% over the previous January, as it was for December 1992. Penny Thompson is now the liaison between the homebound patrons and the volunteer readers. A monthly report has been requested from INLEX, the library’s computer software. This list will report the activity records of the homebound. If a homebound patron has not had a volunteer visit for that month, the patron will receive a phone call to ensure that his or her needs are being met, A second monthly report will list the material activity for the homebound patrons. This eliminates the necessity for volunteers to complete weekly activity reports; thus, allowing more time for home visits and less time for paperwork. Because of the increase in the visually impaired patrons of the Carlsbad City Library, additional talking book machines and tapes have been ordered from the Braille Institute in Los Angeles. Visually impaired patrons are able to receive Braille machines and tapes through the Circulation desk. With the help of the Carlsbad High School volunteers, the Circulation staff has continued to provide efficient, courteous service to the patrons of the Carlsbad City Library. - mal History Sp hjk hh bl Total Holdings Last FY 25,049 32,261 Statistics FY 1992-1993 Genealogy HOLDINGS : Total Holdings Current Month Additions sa 0 7a r Total Additions Current FY $, ?ob Titles /.+ ef 7, &3t I Titles Volumes Description of holdings: Books Books - Gen Circ moks - microform Periodicals - bound . Periodicals - microform Microf im (census, etc. 1 w 6.7 7 vommes ty b23 + 3b* I' r8 179 3, .tu b Reels of microfilm added this mnth Microfiche added this mnth ACTIVITY : This Month 3,131 I This Month +,- -?-7 7 Total Total . This FY Last FY JF3' 14 548 48 ,cs r2L 10 872 36 1,851 C[ rs m, (&&&&\ ..) -5 Reference questions . 1 1 7 Researeers registered 94 '5 Daily average Yc( Daily average 3Lf 5-2 /,o 73 -7 + I' Circulating collection: l4S Materials checked out l-77 I DISTRIBUTION OF RESEARCHERS: J City .Y ' &4 ' -This This Monty FY county This This Mnth FY State This This Month FY Czirls?xd Del Mar area East s.n. mcinitas Escondido Fallbrook Oceans i de s.n. City area area area etc. San Marcos Vista Why Plilkr attended a Semi Et.tinic Worl.;shop on January 20, which focused on cul turn1 diversity and libraries. Abcut 40 7th and 6th grade students from Santa Fe Christian School came tl. the Ref9reni:e Department to use the library's periodical resources for a class project on January 26. On the Same day, Becky and Leila installed the Newsbank-San Diego ClniokTrihune Index on the CD-ROPl computer across from the Reference Desk. The index covers the time from January to November, 1992 and will be updated monthly. It is easy to use. Becaim the complete newspaper article is attached to the citation, we will now charge $1 0 a page beyound the first two free paqes to cover printing costs. REFERENCE STATISTICS 3’bq MONTH Current Last Increase TOTAL TOTAL Month Year (Decrease) FY 92-93 LFY Reference & q a I ?,I 68,083 Readers Adviser Questions RESERVE REQUESTS Current Last Increase TOTAL TOTAL Month Year (Decrease) FY 92-93 LFY In-House: 1-76 /ab - <a qlq 1,234 INLEX: 72% 936 fix) b750 11,395 From Branch: 349 686 To Branch: 36b 2.55- 105, 179- 2.815 Ready Ref 15 23 17 Patrons**Suspended May, 1992 Budget Cuts 0 38 Billed City Demos TOTAL a a 67 2 42 99 XI23 TOTAL REFERENCE ACTIVITIES for the Month of qQhj ?f? YEAR T&d MONTH INTERLI BRARY LOAN STAT1 STI CS SERRA SUTRO OCLC OTHER TOTAL TOTAL TOT& FY 92-93 LFY Requests' by Carlsbad: 1,262 108 362 150 I % 4 c lo i Author/Title Subject/Reference Microfilm Photocopy lo rar d Received by Carlsbad: 6L !??A 1,139 90 364 rsrr 127 I 65 5.33 7 10 1.53 Author/Title Microfilm 3 Subject/Reference ,& Photocopy ZE TOTAL Requests of Carlsbad: a- 4@ b 271'3 4,463 I' 3 42 45 Author/Title Photocopy TOTAL 1 Filled by, Carlsbad : Author/Title Photocopy TOTAL TOTAL ITEMS RECEIVED: Current Last Increase TOTAL TOTAL FY92-93 3% . /.3- 97 LFY 1,139 364 Books Microfilm Photocopy Other 127 90 TOTAL Technical Services Report January 1993 In January, Technical Services staff cataloged 631 books arid 196 cassettes, CDs, and videocassettes- In all, 920 print items and 236 audiovisnaX items were added to the library's collection. They also withdrew from the database 1,809 print items and 216 audiovisual. items. During the m~nth, 298 calfs were made into oar dial-access catalog, We regularly test new mcrlfules a€ software being developed by IXLEX, the libraryls automated system provider. Over the last few munths, we have been one of two public libraries in the country testing the latest version of me Acquisitions nudule. In January, we complete testing the pre-release version of the software and installed the finisfied pruduct. CITY OF CARLSBAD - AGENDA BILL TITLE: APPLICATION FOR A GRANT FROM THE CAUFORNIA VITG.-EEEAL ~ UBRARY LITERACY SERVICE RECOMMENDED ACTION: Adopt Resolution No. authorizing the Carlsbad City Library to apply for a grant from the California Library Literacy Service. ITEM EXPLANATION The Carlsbad City Library has provided an adult literacy .program since 1984. For its first five years, this program was supported by grant funds provided by the California State Library under its California Literacy Campaign program. State funding was available only for a five year period. Since 1989, the Carlsbad City Library’s Adult Learning Program has been supported by the City’s General Fund. Under legislation approved in 1990 which created the California library Literacy Service, the State Library has provided matching grants to California Public Libraries that have completed the five year establishment period. Based on locally budgeted funds for literacy programs, the State Librarian has indicated that the State match this year is $1 of State funds for each $4.62 in local funds. For the Carlsbad City Library, the State matching funds for 1992-93 will be $24,021, based upon the Adult Learning Program’s current budget of $1 10,984. In 1991, the California Library Literacy Service grant to the Library was $12,578; in 1992, it was $1 4,250. FISCAL IMPACT The Carlsbad City Library meets the eligibility requirements for receiving State matching funds. These matching funds are awarded by the State with the intention of extending or enhancing existing literacy services. Since the funding provided by this grant is limited, and the amount of future funding is uncertain, the grant funds will be used for a one time purchase of equipment, software and contractual services to improve and enhance the tutoring of adult learners. Expenditures for equipment, software and contractual services will be $22,242. An indirect of 8%, $1 779, will provide for the cost of administering the grant, for a total grant amount of $24,021. The Plan of Service, the proposed budget for the grant and a list of California Libraries participating in the program and their local appropriations and State grant award amounts are described in Exhibit 2. EXHIBITS 1. Resolution No. approving the application for a grant from the California Library 2. Literacy Service. Plan of Service and budget. 1 2 3 4 F w e 7 E 5 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF ME CITY COUNCIL OF THE CIW OF CARLSBAD, CALIFORNIA, APPROVING THE APPLICATION FOR A GRANT FROM CALIFORNIA LIBRARY SERVICES ACT FUNDS. WHEREAS, the Carlsbad City Library Adult Learning Program provides training to meet the literacy need of adults; and WHEREAS, the Carlsbad City Library Adult Learning Program supports the goals of the City Council and the objectives of the Library; and WHEREAS, the California State Library will provide additional support for the Adult Learning Program with grant funds. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California as follows: 1. That the above recitations are true and correct. 2. That staff is authorized to apply to the California State Library for $24,021 in California Library Literacy Service Act funds. PASSED, APPROVED AND ADOPTED, at a regular meeting of the City Council of the City of Carlsbad, California, held on the day of , 1993, by the following vote, to wit: AYES: NOES: ABSENT: CLAUDE A. LEWIS, Mayor ATTEST: ALETHA L RAUTENKRANZ, City Clerk CLSA Literacy Grant 1992-1993 Page 1 PLAN OF SERVICE 1992 - 1993 The Carlsbad City Library Adult Learning Program will use CLSA matching funds -to expand and enhance its computer-assisted instructional -to upgrade the skills of volunteer tutors for one-to one -to provide more instructional texts to adult learners -to increase efficiency in communicating with other literacy -to print public relations materials to reach potential component instruction organizations in the county and state. tutors and learners. The Adult Learning Program has. 3 IBM computers, with educational software, available for tutors and learners. Volunteer tutor/tutor trainer Carrie Weatherwax Scott and volunteer computer consultant Randy Scott have been instrumental in setting up this aspect of the literacy program, including coordinating occasional computer trainings for tutors. Experience thus far has demonstrated the unique learning opportunities offered by computer-assisted instruction: -Computers are a fact-of-life in nearly every workplace; using the computers as part of their literacy instruction gives learners a valuable job skill. -Computer-assisted instruction can be conducted by a learner and tutor together or by a learner alone for additional study. -Computers offer endless drill on weak skills. -Computers offer another methodology for teaching/reinforcing difficult skills. -Computers are nonjudgmental and can be fun, two important factors for adults who have found learning difficult and defeating. The CLSA matching funds offer the opportunity to expand the capabilities and accessibility of computer-assisted instruction for tutors and learners. Specific aspects of the service plan for computer-assisted instruction include: CLSA Literacy Grant 1992-1993 Page 2 -Tutors and learners will be systematically trained on how to use the computers and the different software programs; training will include follow-up practice labs. -New software purchased will enable integrated learning of skills, in addition to the learning-skills-in-isolation available now. -GED (high school equivalency) preparation software will support the many learners seeking this certification; at present, there is no other program in Carlsbad where adults may study for the GED certificate. -Phonics instruction and drill can be expanded by adding sound capability to the computers. -Increased memory capacity (CD ROM and hard disk expansion) will allow installation of new and more diverse learning software. In addition to expanding computer-assisted instruction, the matching funds will be used for inservice trainings for tutors, on topics such as teaching writing skills, and for purchase of more instructional workbooks for adult learners. Finally, matching funds will be used to improve efficiency of communication with volunteers and with other agencies, through acquisition of a fax machine, and to expand outreach to potential tutors and learners, through printing of public relations materials. CLSA Literacy Grant 1992-1993 Page 3 BUDGET operations 2200 Telephone Dedicated phone line for fax 2420 Equipment Maintenance Contract for fax machine 2470 Professional services contracts $ 200 $ 300 $ 3,900 Computer trainins for tutors & learners -10 trainings for tutors (4 tutors & 2 -10 trainings for learners (2 learners -30 follow-up training labs (1 trainer Inservice trainings for tutors -2 trainings by San Diego County Literacy trainers per 2-hour session) $ 800 t 2 trainers per 2-hour session) $ 800 per lab; 2-4 hours/lab) $1,800 Network trainers $ 500 2 660 Special Departmental Supplies $ 3,000 -Printing of public relations -Computer devices materia Is $2,000 -3 sound boards to enable phonics instruction $ 650 -3 mice $ 350 2667 Software For literacy instruction -GED software package -Pre-GED software package -Integrated literacy software package (multi-skill) -Additional software programs in individual skill areas 2671 Books Workbooks for adult learners $ 8,100 $1,600 $1,600 $ 900 $4,000 $ 1,642 OPERATIONS TOTAL . $17,142 CLSA Literacy Grant 1992-1993 Budget, continued CaDital (items over $500) 3900 -1 CD ROM Changer -Expanded hard disk memory -Plain paper fax machine Page 4 $1,400 $1,400 $2,300 CAPITAL TOTAL $ 5,100 2190 OPERATIONS/CAPITAL TOTAL INDIRECT @ 8% GRANT TOTAL $22,242 1,779 S24.021 California Library Literacy Service 6th and Subsequent Years Programs FY 1992/93 Library Alameda County Libriiry Alameda Free Library Auburn-Placer County Library Benicia Public Library Berkeley Public Library Carlsbad City Library Chula Vista Public Library Colusa County Free Library Commerce Public Library Contra Costa County Library Downey City Library Glendale Public Library Hayward Public Library Hemet Public Library Humboldt County Library Huntington Beach Library Imperial County Library Livermore Public Library Los Angeles County Public Library Los Angeles Public Library Marin County Free Library Menlo Park Public Library .,.- Mer& County Library Modoc County Library Monterey County Library Monterey Park Library Napa City-County Library National City Public Library Oakland Public Library Orland Public Library Palm Springs Public Library Placentia Library District Redwood City Public Library Richmond Public Library Riverside City & Co Public Library Sacramento Public Library Salinas Public Library San Ekrnardino County Library Amount Certified 319,000 30,000 34,838 35,537 122,901 110,984 107,695 32,792 89,025 189,460 45,533 56,419 102,007 101,528 27,050 48,247 65,698 50,969 358,548 339,6 18 16,926 109,199 46,779 . 3,000 93,330 95,584 63,865 172,677 195,376 16,650 54,615 57,883 265,2 1 3 157,774 214,952 152,016 128,940 148,363 Stak Award 69,042 6,493 7,540 7,69 1 26,600 24,021 23,309 19,268 41,005 9,855 12,211 22,078 21,974 5,854 14,219 11,031 77,601 73,504 3,663 23,677 10,124 649 20,200 20,687 13,822 37,373 42,286 3,604 11,820 12,528 57,401 34,147 46,523 32,901 27,907 32,111 7,097 - 10,442 San Diego County Library San Diego Public Library San Francisco Public Library San Luis Obispo City-County Library San Mate0 County Free Library San Mate0 Public Library Santa Barbara Public Library Santa Clara County Free Library Santa Fe Springs City,Library Santa Paula Library Siskiyou County Library Sonoma County Library So. San Francisco/Daly City Libraries StoCkton/San Joaquin County Tehama County. Library Ventura County Library Willows Public Library Woodland Public Library 115,127 227,663 210,433 66,948 154,150 a000 41,000 468,065 62,016 56,568 60,548 75,275 112,200 126,994 21,039 180,400 9,500 42,824 24,917 49,274 45,545 14,490 33,363 12,986 8,874 101,304 13,422 12,243 13,105 16,292 24,284 27,486 4,554 39,044 2,056 9,269 LSU 7 Page 1 California State Library Library Services and Construction Act Quarterly Report Narrative Quarter: First quarter -- Oct, NOV, Dec. Second quarter -- Jan, Feb, Mar. n Third quarter -- Apr, May, Jun. u Fourth quarter -- Jul, Aug, Sep. This report is due quarterly, thirty (30) days after each three month period of the project's duration. Submit a total of three (3) copies, one with original signature, to: California State Library Fiscal Office - LSCA P.O. Box 942837 Gacramento, CA 94237-0001 Date: January 25, 1993 Grant Award ID #: 40-2422 1. Grantee : Carlsbad City Library 2. Project : Centro de Informacign 3. Describe significant events of this project report period. Relate activities to specific project objectives. Attach project statistics, publicity, publications, etc. PLEASE SEE ATTACHED PAGES' Cover) CARLSBAD CITY LIBRARY Centro de Informaci6n LSCA Quarterly Report October - December 1992 Page 1~ 3. Describe significant events of this project report period. Relate activities to specific project objectives. - a. Centro de Informacidn Facility 1) The Centro de Informaci6n spent its first full quarter in its settled location at Pine Elementary School. Proximity to other programs also serving Spanish-speaking families, such as bilingual school classes, Headstart, and adult English-as-a-Second-Language classes, has laid the foundation for cooperative programming. The school district and the city facilities manager have worked together to improve outside lighting and security for the Centro staff and patrons, especially during the winter evenings. The Centro was able to acquire several tables and chairs for both adults and children, as well as a portable puppet theater. These resources expand opportunities for educational programming, homework study, and tutoring. They are quite popular with patrons. 2) 3) b. centro de Informacidn staff DeVelORment 1) During the quarter, one of the original five part-time Centro staff had to leave her position due to other obligations. Her hours have been distributed among remaining staff members. 2) Centro staff member Olivia Reyes took a library science class at Palomar College, adding to her library skills. The interest in library science generated for her by working at the Centro has also led to her part-time employment as a school library technician in Vista. Centro supervisor Lizeth Simonson attendedthe California Association for Bilingual Development's seminar and materials fair "Language Diversity and the Library: Curriculum Content for All Students'' on October 29 in La Mirada, California. This was to aid in meeting a strong need identified during the community assessment: Spanish-language materials to assist students of all ages with school subjects. 3) CARLSBAD CITY LIBRARY Centro de Informacibn LSCA Quarterly Report October - December 1992 Page 2 - c. Patron Visits 1) Statistics below record the patron visits to the Centro during the quarter. PATRON VISITS TO CENTRO October - December 1992 October November December TOTAL Adults Teens Children Total 192 51 3 18 561 174 47 235 456 149 52 268 469 - - - 515 150 821 1486 2) During the calendar year January - December 1992, 7298 Spanish-speaking patrons visited the Centro de Informaci6n. CARLSBAD CITY LIBRARY Centro de Informacien LSCA Quarterly Report October - December 1992 Page 3 _. d. Patron keqistrations 1) Statistics below record the number of new Spanish- speaking patrons registered during the quarter at the Centro and the Main Library. (Note: all registrants at the Centro are coded l1PFC1* in the computer; all Spanish- language applications at the Main Library are coded "PFC" . ) PFC REGISTRATIONS October - December 1992 October November December TOTAL Main Centro 2 26 4 4 1 19 - - 7 49 Total 28 8 20 - 56 2) During calendar year January - December 1992, 488 new Spanish-speaking patrons,were registered. 3) Since PFC registrations began in July 1991, 891 new Spanish-speaking patrons have received library cards. CARLSBAD CITY LIBRARY Centro de Informacidn Page 4 LSCA Quarterly Report October - December 1992 - e. Collection and Circulation 1) The chart below contains the collection size figures for the Spanish-language collections at the Main Library and Centro de Informacidn as of December 31, 1992. -. 8PANI8H LANGUAGE COLLECTION8 IN MAIN LIBRARY AND CENTRO December 31, 1992 Reference Adult Fiction Adult Nonfiction Children's Fiction Audio Adult Juvenile Video - Fiction Video - Nonfiction Paperback (Magazine) TOTAL 202 21 223 708 18 0 888 1030 378 1408 380 42 6 806 112 87 N/A 34 233 104 1 105 7 11 18 2543 1138 3681 CARLSBAD CITY LIBRARY Centro de Informaci6n LSCA Quarterly Report October - December 1992 Page 5 2) The following charts record the circulation of Spanish- language materials at the Main Library and the Centro for the quarter. CIRCULATION OF SPANISH-LANGUAGE MATERIALS MAIN LIBRARY October - December 1992 October November December Total Adult Fiction 61 68 81 210 Adult Nonfiction 12 6 144 12 2 392 Children's Fiction 202 18 4 139 525 Children's Nonfiction 139 74 59 272 Audio 96 70 92 258 Video - Fiction 228 14 * 336 578 Video - Nonfiction 7 0 12 19 TOTAL 859 554 841 2254 *Main Library's video collection was not available to the public for most of November during major facility reorganization. CIRCULATION OF SPANISH-LANGUAGE MATERIALS CENTRO DE INFORMACION October - December 1992 Adult Fiction Adult Nonfiction Adult Magazines Children's Fiction Children's Nonfiction Children's Magazines Audio Video Juvenile Adult TOTAL October 8 50 82 112 34 3 40 34 1 November 5 44 44 98 23 19 11 33 0 364 277 December 7 38 68 131 43 4 9 31 7 338 Total 20 132 194 341 100 26 60 98 8 979 CARLSBAD CITY LIBRARY Centro de Informacidn Page 6 LSCA Quarterly Report October - December 1992 3) The chart below presents total circulation of Spanish- language materials at the Main Library and the Centro for calendar year January - December 1992. CIRCULATION OF SPANISH-LANGUAGE MATERIALS MAIN LIBRARY AND CENTRO DE INFORMACION January - December 1992 MAIN CENTRO TOTAL Circulation 9814 5956 15,770 2. 4) It is very informative to compare the total patron visits at the Centro de Informacih during calendar 1992 with the total number of items circulated at the facility: .* PATRON VISITS VS. ITEM8 CIRCULATED Centro de Informacih January - December 1992 Patron Visits: 7298 Items Circulated: 5956 In traditional library practice, and certainly in monthly library statistics at the Carlsbad Main Library, circulation far outnumbers patron visits. Most patrons are not only checking out materials, but they are checking out several volumes at a time. At the Centro, however, patron visits outnumber items circulated significantly. Since the number of both are sizeable, the inference cannot be that the Centro's materials are not of interest. Rather, the explanation is that significant numbers of patrons are coming to the Centro for reasons other than to check out materials to read/listen to at home. This is important data demonstrating that the Centro is fulfilling its purpose of being a CENTER OF INFORMATION: helping neighborhood residents with information, referrals to agencies, understanding forms, finding out about community CARLSBAD CITY LIBRARY Centro de Informaci6n LSCA Quarterly Report October - December 1992 Page 7 resources, learning about library services, getting information in oral form (e.g., presentations) or pamphlet form, giving and receiving tutoring, using reference materials for homework. Not only does this statistical comparison suggest that the Centro is succeeding in fulfilling its mission, but it suggests that library services which seek to serve groups not traditionally served by the library need to find new tools, other than circulation, for measuring service demand and success. 5) New borrowers registered through PFC, either at the Centro or the Main Library, are making use of the Main Library's resources. This can be tracked in the circulation computer by identifying all items checked out at the Main Library by patrons whose registrations have been coded ttPFC.'t MAIN LIBRARY CIRCULATION TO PFC-REGIBTERED BORROWERS October - December 1992 October 292 November 160* December 336 Total 788 *Main Library video section was closed during all of November. PFC-registered borrowers may be checking out any materials from the Main Library, not just those in the designated Spanish-language collections. CARLSBAD CITY LIBRARY Centro de Informaci6n Page 8 LSCA Quarterly Report October - December 1992 - f. Outreach and Public Relations The Centro staff made many contacts during the quarter with other agencies serving the neighborhood and with agencies which 'can be brought into the Centro for cooperative programming. Some of these included Headstart, Jefferson Elementary School librarian, Pine School librarian, MiraCosta College English-as-a-Second- Language teachers, Pine School teachers, Carlsbad High School teachers, Chicano Federation, Childcare Resource Service, Canyon Healthcare Coalition. 2) The Centro supervisor regularly attends networking meetings of the SERRA Cooperative Library System Ethnic Services Committee and the Canyon Healthcare Coalition. The Partnerships for Change Coordinator attends monthly meetings of the North County Coastal Directors Council. 3) The Community Partner, Ofelia Escobedo, is regularly active in many community organizations and always promotes the library and the Centro de Informacibn. She and her sister Connie Trejo, also a Coalition member, were featured in an article in the St. Patrick (Catholic) Church newsletter, The Chimes, in December 1992. The article included mention of their work with the Centro. (See appendix) . 4) 865 flyers telling forthcoming events at the Centro are sent home monthly through bilingual classes at the elementary schools. Flyers are also distributed at Lola's Market, all library facilities, and Headstart classes. 5) The library's monthly calendar for all library activities includes the Centrols address, phone, and hours every month. 6) Magnetic refrigerator -calendars, with calendar information in Spanish and the Centrols name, address, and phone, were printed. Distribution began at storyhours. Bright erasers were also printed and distributed. 7) As part of the first 2 storyhours in Spanish conducted by Centro staff at Jefferson Elementary School for bilingual children in grades 1-4, the children made IfChicano Santasl' and received inscribed pencils and erasers. CARLSBAD CITY LIBRARY Centro de Informacidn LSCA Quarterly Report October - December 1992 Page 9 All special Spanish-language programming at the Main Library and Centro during December were advertised with special announcements sent to certified bilingual city staff. The Centro supervisor made 2 presentations to Carlsbad High School government classes on December 14, inviting the students to use all the resources of the library and to become tutors for younger children at the Centro. The high schoolteacher of these classes responded by saying he would require every student in his classes the next semester to have a library card. On completion of their 10 hours of volunteer service at the Centro (see Programming below), Carlsbad High School students began receiving Partnerships for Change Certificates of Appreciation, signed by the State Librarian and by Library Director Cliff Lange. The Centro staff was very pleased to welcome Assistant City Manager Frank Mannen to the Centro on October 26. He attended a Spanish-language storyhour and was also able to observe adults receiving information and referral assistance. The City's Human Resources Department took responsibility for publicizing and enrolling city staff for the two Valuing Diversity workshops held in November. The Centro supervisor and the Partnerships for Change coordinator spent considerable time with the project's graphic artist, doing initial planning for a Centro de Informaci6n brochure and a newsletter. Coalition members will also be involved in these efforts. g, Proqrammins, informational services, and disDlavs 1) Valuins Diversitv Workshops A particular highlight of the quarter was two all-day Valuing Diversity workshops conducted by consultant Rafael Gonzalez on November 4 and 5. The Partnerships for Change program of the library has sparked interest in several other city departments in expanding services for Carlsbad's diversifying population in a sensitive manner. CARLSBAD CITY LIBRARY Centro de Informaci6n Page 10 LSCA Quarterly Report October - December 1992 Therefore, all city departments were invited by the library and the Human Resources Department to send staff members to the Valuing Diversity workshops. A total of - 51 city staff from 9 city departments attended. City management endorsed the workshops, and Assistant City Manager Frank Mannen participated. The response from all attending was quite positive, with the desire expressed that more such trainings be held for city staff. 2) Pollincr Station Another highlight of the quarter was the use of the Centro de Informacidn facility as a polling station during the national election on November 3. The Centro staff were delighted to have the Centro serve the neighborhood in this manner and to introduce voters to the Centro's services. 3) Child Care Providers Traininq In cooperation with the Chicano Federation of San Diego and the Childcare Resource Service, the Centro de Informacidn sponsored a 15-hour workshop during October to train Spanish-speaking adults to become certified child care providers. The City of Carlsbad's Child Care Commission has placed priority on developing child care options in the downtown neighborhood, particularly for Hispanic residents. This workshop is particularly noteworthy for enabling &Q neighborhood adults to get the training and assistance with paperwork necessary for certification to meet this need. It is also noteable for the cooperation with other agencies that resulted in holding this workshop at the Centro site, right in the neighborhood where trainees live and will provide child care services. 4) Tutorinq Several Carlsbad High School teachers have begun requiring 10 hours of community service from students as part of their course work. This situation fit well with a need the Centro staff have long wanted to address: elementary school students in need of tutoring. The Centro supervisor made presentations to two Carlsbad High School government classes, inviting the students to do their community service by tutoring at the Centro. She also worked out a cooperative arrangement with a teacher at Pine School who had several elementary age students in CARLSBAD CITY LIBRARY Centro de Informacidn LSCA Quarterly Report October - December 1992 Page 11 need of extra help. So far, four high school students have tutored at the Centro, with the Centro supervisor matching the older and younger students and involving the younger students' parents in the process. Other parents are now bringing their children to the Centro asking for tutoring for them as well. The original Pine School teacher has reported significant improvement by the students being tutored. One bilingual high school student completed his required 10 hours volunteer service but has continued to volunteer at the Centro. 5) CooDerative Children's Procrramminq a) Head Start classes have attended the weekly Spanish storyhours at the Centro since September. The Centro staff works closely with Head Start staff in planning children's programming and including Head Start parents. b) Jefferson Elementary School storyhours in Spanish began on November 30 for bilingual children in grades 1-4. This program is conducted in cooperation with the Jefferson School librarian and is held in the school library. Classroom teachers use the storyhour as a special incentive because only a few children from each class can attend each time. The Main Library Children's Department and the Centro staff cooperqted on special programs during December. On December 8, two Main Library children's staff performed a puppet show at the Centro. Centro staff had helped translate a children's story into Spanish and the English- speaking Main Library staff pre-recorded themselves speaking the Spanish version. The tape was played while they worked the puppets. On December 18, the Main Library children's holiday program was held and was a bilingual event. The Centro staff and Spanish-speaking children joined Main Library staff and English-speaking children. A story was read in Spanish, along with stories in English. CARLSBAD CITY LIBRARY Centro de Informacidn Page 12 LSCA Quarterly Report October - December 1992 6) Other sDecial children's Drocrramminq a) A special Halloween party was held at the Centro. The local Jackyin-the-Box donated trick-or-treat bags. b) On December 3, an original marionette show was performed at the Centro. The musical show was written and performed by Centro staff member Edith Rodriguez. c) On December 17, the traditional posada celebration, including a pifiata took place at the Centro, tying the children into their cultural heritage. 7) Attendance at Children's Procrrams ATTENDANCE AT CHILDREN'S PROGRAMS October - December 1992 Children Adults October November * December Total 119 86 134 34 8 18 - - 339 60 *Only two storyhours were held in November, due to holidays. 8) Attendance at Adult Procrrams ATTENDANCE AT ADULT PROGRAMS October = December 1992 October: Child Care Workshop ESL class visit 13 20 November-December No adult programs Total 33 9) Extended information and referral services were provided - 48 times during the quarter, bringing the total for January - December 1992 to 173. CARLSBAD CITY LIBRARY Centro de Informaci6n LSCA Quarterly Report October - December 1992 Page 13 io) 8Decial services a) The Centro has purchased several children's puzzles. These are proving extremely popular and are building many cognitive skills for the children. b) On Christmas Eve, the library's Spanish videos, both fiction and nonfiction, were used for entertainment and education at a special homeless shelter opened for migrant laborers living in canyons. CARLSBAD CITY LIBRARY Centro de Informacidn LSCA Quarterly Report October - December 1992 Page 14 4. Outline planned activities for the next quarter. Note if these differ from activities proposed in the application for this period. - a. Facilitv hours Monitoring use of the Centro and speaking with community residents, the Centro staff have found that an adjustment in the hours the Centro is open will enable more people, especially adults, to make use of its resources. Therefore, starting in January, the Centro will remain open until 8:OO p.m. two evenings a week, will add Friday afternoon hours, and will discontinue Saturday hours. b. Staff develorment 1) Two Centro staff will take library science classes at 2) Centro and Main Library staff will attend the SERRA Palomar College. Cooperative Library System Ethnic Services Workshop. _. c. Outreach and Public Relations 1) Flyers to schools and businesses and door-to-door visits will be used to publicize the Centrots new hours. Letters and flyers will be sent to community agencies and Coalition members. 2) A Centro de Informaci6n brochure (bilingual) will be finalized, printed, and distributed. 3) A bimonthly Centro de Informaci6n newsletter, in Spanish, for Centro patrons and potential patrons will begin and will be distributed widely. 4) Bilingual signage in the Main Library will be reassessed, now that major reorganization of that facility has been completed. Where needed, new signs will be installed. 5) The Library Director will focus on the Centro de Informaci6n in his annual presentation to the City Council on progress towards the library's goals in 1992. _. d. Procrramminq staff. for adults. monthly. 1) Visits will be made to all adult ESL classes by Centro 2) Tours of the Centro and Main Library will be conducted 3) Educational programs for adults will happen twice CARLSBAD CITY LIBRARY Centro de Informaci6n LSCA Quarterly Report October - December 1992 Page 15 4) Children's storyhours at the Centro and Jefferson School will continue, as will cooperative programming with Head Start. 5) Tutoring by high school students of younger children will continue. 6) Cooperative programming with the Pine School librarian will begin. , - . M'eet Connie Trejo And Ofie Escobedo --by Mary Mikschl When Connie Trejo and her sister the need and Ofie Escobedo serve you coffee and through broad pastries after 7:30 Mass on a Sunday morning, they are enjoying a busman's holiday! They're doing on their only day of rest what they work hard at the rest of the week--serving their customers at Lola's Market - Deli on Roosevelt Street in Carlsbad, in the heart of Barrio Carlos. source of education er use of the library and the programs they have sponsored. Ofie also praised Casa St. Patrick's tutorial program, where students can study after school with tutors available to help them. The many services Casa offers are invaluable and revitalize assimilate the Latino in helping to Connie and Ofie's family moved to Carlsbad from Orange County in 1943, establishing the market in the predominantly Hispanicneighborhood, long before Carlsbad became an incorporated city. Along with their sister Frances and two brothers, Connie and Ofie have been a part of the market ever since they could see over the counter. However, in 1986, the three sisters formed a partnership and took over the market when their mother Dolores (Lola) wished to retire. Ofie's and Connie's concern for the Hispanic community is a driving force in their lives, both in the parish and in the Carlsbad area. Besides the 7:30 coffee ministry duties, Connie brings Mexican pastries to the Spanish Masses every weekend. Presently they are both on the Pastoral Council, representing the Hispanic community. Ofie is convinced that education is the key to integrating Hispanics into the community. To that end she worked with the Carlsbad Library staff to obtain a state grant which was used to establish the Centro de Informacion. She credits the center with increasing Latino awareness of --from St. Patrick Church, The Chimes, December 1992 5 community, while also instilling a sense of pride in their own culture. Historically Barrio Carlos is the oldest Carlsbad neighborhood, and Connie and Ofie want to see the history and heritage preserved. Connie is currently Secretary for the Carlsbad Historical Society. As members of that group, Connie and Ofie helped stage a fiesta in the Barrio in September '91 which brought 8,000 people to see booths representing the diverse cultures, customs, and vision of the Latino world. With 30 per cent Anglos attending, the fiesta brought the Carlsbad community together in a friendly setting. The tireless efforts 'of these two sisters have already brought a new image of Barrio Carlos to the larger Carlsbad community. Their hope is that Hispanics and non-Hispanics can work together to preserve a unique heritage and insure its survival for all to share. Barrio Carlos could well be an example for other communities! I. .. I LSCA 7 Page 4 5. Is the project on schedule as described and approved? . Yes no El0 within budget as approved? Yes no If either box is checked ttno8t, describe what corrective actions are being taken. 6. Note any other present constraints or forseeable problems that may affect the outcome of the project. How can such problems be overcome? Project is proceeding well. 619) 434-2998 le 1 ephone a b U 0 m m a e 0 0 0 \o IN U .I pc a? 5 VI +I u $ E U $4 a aJ cl 0) a fi d la a (d P (II d $4 a U w 0 3. U d U 2 G 5 w k d 0 a fi 4 $4 JJ 0 E: w C H 4 k u aJ 2 h $4 a $4 P d 4 h U d u a (d P ul rl $4 a u .. Q) Q) JJ C 4 k u u E: Er JJ k 0 $24 a, p: h rl k 0) JJ k 4 7 01 a R 0 $4 U ti Gl C VI a al d Q) E iu u a \a .. a) rl JJ -d E-r 4J u a -n 0 k PI ah ala) 5.Q- rlE::Elo aaJ7- JJ ao oxc I I I BLfW al k -4 a E: H i m c, -4 (L1 ii c al Q a E: m X 5 4J 0 0 I I JJ v1 rl . k pc I a k 3 rl a 0 a N I- U ...... 4SlPUaaJ~ cn-l wo *I- I- cn 22 4 CIRCULATION STATISTICS MAIN LIBRARY Print Materials Video Tapes Audiovisual Equipment Total MAIN LIBRARY: CARLSBAD CITY LIBRARY STATISTICS JANUARY 1993 Jan. Jan. 1992 1993 58,877 59,110 9,095 17,843 24 25 67,996 76,978 BRANCH LIBRARY Print Materials 18,041 18 , 147 Video Tapes 3 , 069 3 , 074 Total BRANCH LIBRARY: 21 , 110 21 , 221 TOTAL CIRCULATION: 89 , 106 ................................ REFERENCE QUESTIONS MAIN LIBRARY Genealogy Adult Children's Online Searches 1,368 1,091 6,978 7 , 083 2,482 2,063 13 35 Total MAIN LIBRARY: 10,841 10 , 272 Total BRANCH LIBRARY: 2,523 2,479 TOTAL QUESTIONS: 13 , 364 12,751 ................................ PEOPLE COUNTER (Daily Average) Main Library Branch Library TOTAL : 1,881 2 , 101 579 608 2 , 460 2,709 ................................. ATTENDANCE AT PROGRAMS % Change -- +96 +4 - +13 +1 +1 +10 - 20 +2 - 17 +169 -5 -2 - -5 +12 +5 +10 - Centro Programs Adult Programs Children's Programs TOTAL : 25 569 594 - 87 36 482 605 - +loo + 44 - 15 +2 INTERLIBRARY LOANS Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad NEW REGISTRATIONS Main Library Branch TOTAL : Jan. Jan. 1992 1993 - 178 144 128 93 424 432 113 103 ......................... 1,108 1,111 255 244 1,363 1,355 % Change - 19 -27 +2 -9 -1