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Home My WebLink About1993-04-21; Library Board of Trustees; MinutesMINUTES MEETING OF: TIME OF MEETING: 3:OO p.m. DATE OF MEETING: PLACE OF MEETING: UBRARY BOARD OF TRUSTEES April 21, 1993 City Council Conference Room CALL TO ORDER: President Martin called the Meeting to order at 3:W p.m. ROLL CALL: Present: Library Board Trustees Martin, Moss and Woodward. Library Board Trustee McCann arrived at 3:02 p.m., and Library Board Trustee Curtin Wed at 305 p.m. Absent: None. Also Present Were: Cliord Lange, Library Director Geoff Amour, Assistant Library Director Cathi Berchiolli, Library Circulation Division Virginia Watterson, Genealogical Society APPROVAL OF MINUTES: Thio item was tabled until later in the meeting. MONTHLY LIBRARY DIVISION HEADS REPORTS Dr. Lange referred to the reports contained in the packet and asked for comments. APPROVAL OF MINUTES: On motion by Library Board Trustee Curtin, the Minutes of the March 17,1993, Meeting were approved as presented. AYES: Martin, Cuttin and Moss ABSTAIN McCann and Woodward UBRARY BOARD COMMENTS Library Board Trustee Moss commented that she enjoyed attending the book signing for authors Janell and Taffy Cannon. She added that both books are very interesting and it is a thrill to have two published authors from the Library. April 21 , 1993 UBRARY BOARD OF TRUSTEES Page 2 BRANCH LEASE UPDATE - Discussion Dr. Lange reported that negotiations had been resumed for Branch Library space in the Plaza Paseo Real Shopping Center. This would be 5,600 square feet of space and would provide adequate parking. The shopping center where the Branch Library is located now has a serious parking problem. Also, the new owners of the Plaza Paseo Real Center would like to have the drawing power of a Library in the Center. Library Board Trustee McCann volunteered to assist anyone negotiating for space in the Center. SERRA ADVISORY BOARD REPRESENTATIVE Dr. Lange stated that the Board Representative attends six meetings per year at the different libraries in the Serra System. He said that he always attends the meetings and drives. The meetings start at 1O:OO a.m. and usually last until noon, and then lunch is included. Board Members Curtin and Woodward volunteered to have their names submitted to Mayor Lewis for consideration for this appointment. PRESENTATION ON THE UBRARYS CIRCULATION DMSlON - Cathi Bercholli Geoff Armour introduced Cathi Berchiolli, Head of the Circulation Division, for a report on their activiiies. Ms. Berchiolli stated the Circulation Division has two full time staff members and 39 part-time members. There are three shifts in the Circulation Division, with clerks working 12 hours and pages 16 hours per week. Their duties are other than just shelving books. The pages and clerks are updating the procedure manuals at the present time. Afternoons are the busiest time for this Division, with daily people counts of over two thousand. Ms. Berchiolli stated that tax season is a busy time for this Division. She explained that there are also volunteers, with eight of them working Monday through Friday. There is a commercial at the present time being aired on Channel 37, and this is resulting in people calling the Library to volunteer. Also, the high school students volunteer to spend time at the Library to get their required ten hours of community service. Ms. Berchiolli discussed the procedures followed by this Division and the number of items handled by them. This Division also takes care d applications for new library cards, and handles over one thousand new applications each month. The Division makes modifications to patrons’ accounts-such as new addresses, new names, etc., with almost two thousand of those changes per month. She explained how overdue notices are handled, with the Library no longer using a collection agency. Another duty of this Division is the sending and receiving of material through the Serra System. Ms. Berchiolli stmssed that this Division is a strong public relatiins part of the Library-where people judge the service by the attitude of those people at the desk. She said they are working to make changes to provide better service to the citizens of Carlsbad. PROPOSED SNEN-DAY CIRCULATION POLICY FOR NEW FICTION Dr. Lange requested this item be tabled. April 21,1993 UBRARY BOARD OF TRUSTEES Page 3 PROPOSED LIBRARY BUDGET FOR 1993-94 President Martin referred to the copy of the proposed Library budget that was contained in the packet. He stated this is a provisional budget, depending on what the State of California does with its budget. If the State takes more money from the cities this coming year, the budget will need to be revised. Dr. Lange stated there are no cuts in the hours of the Library at this time. If the State of California takes more money from the cities, then this budget will need to be re-worked. This is the budget to be submitted to the City Council at this time. ACTION: On motion by Library Board Trustee Curtin, the Board approved the 1993-94 budget, as presented. - AYES:: Martin, Curtin, McCann, Moss and Wooctward DIRECTOR'S REPORT: Dr. Lange reported the grant application for Partnerships for Change is being worked on and will be before the City Council in May. The Materials Grant was approved by City Council and submitted for $22,500 for youth materials. Dr. Lange stated there will be a State Library Bond Act Board Meeting next Monday, to reassign the money not used by Hemet. There are 34 libraries still eligible, and 26 responded to the re-assignment, including Carlsbad. Next week, Lynda Jones, Geoff Amur and Dr. Lange will attend a workshop in San Francisco. Dr. Lange will attend the League of California Cities Community Services Conference at Brea, and the Chamber of Commerce Trade Show will be May 19 at the industrial park. Dr. Lange reported that the Friends of the Library donated $160 for a booth at the trade show to invite business memberships and introduce Library services available to businesses. By consensus, the Library Board voted to have a discussion of the status of the new Library on the agenda at the next meeting. Dr. Lange stated that if the budget needs to be re-worked, this will be placed on the next agenda, in order to have a submmittee appointed. FRIENDS OF THE LIBRARY No report. GENEALOGICAL SOCIETY Virginia Watterson reported on a yard sale April 2 and 3, with over $2,058.00 cleared. That money has been allocated to books. There will be a plant sale on the Library lawn, May 1, 1993. She stated this will be her last meeting. Milt Cooper will be the new Representative. SERRA ADVISORY BOARD: No report. April 21,1993 LIBRARY BOARD OF TRUSTEES Page 4 PUBLIC COMMENT: There were no requests to address the Board on a non-agenda item. ADJOURNMENT: By proper motion, the Regular Meeting of April 21, 1993, was adjourned at 4:20 p.m. Minutes Clerk -- . ADULT LEARNING PROGRAM March 1993 Monthly Report 1. COLLECTION: A major reorganization of the Adult Learning Program collection in the library was begun, with the Technical Services staff color-coding and reclassifying materials into Dewey categories. This will make it easier for library staff to assist patrons and for tutors and learners to find materials they need. Also, starting March 30, the loan period for literacy materials for tutors was changed to 3 months, eliminating the need for multiple renewals of teacher I s manuals and other materials needed long-term. 2. TUTOR TRAINING: Thirteen new tutors were trained March 17-20. Also, on March 13, the Coordinator and 3 volunteer tutor trainers attended an "Honoring Diversitytg tutor training in Santa Fe Springs. The workshop presented many ideas on tutoring adults with different learning styles. This information will be incorporated into a revised tutor training being planned by the Adult Learning Program training team. 3. COMPUTER-ASSISTED LEARNING: Volunteer Carrie Scott and the Coordinator wrote and edited several drafts of a script for a video, IIIntroduction to the Computer.lI This will be the first in a series of videos to be made by the Adult Learning Program introducing tutors and learners to using the computers and their educational software and supplementing personalized training on the computers. 4. ADULT LEARNER ACTIVITIES: On March 10, four adult learners and the Coordinator met with Alva Roberson, Adult Learner Coordinator for the San Diego Council on Literacy. As part of a county-wide survey, they brainstormed ideas for improving retention of adult learners in literacy programs. In February the first Adult Learner Newsletter was published by the San Diego Council on Literacy for learners all over the county. Learners from this program in March submitted possible titles for future issues of the newsletter and wrote articles for the newsletter. Thirteen adult learners wrote personal letters inviting City Council members, Library Board members, City Managers, and Library Managers to the Adult Learning Program potluck and program to be held April 3. Former learner Erlinda Guerrero, now working on her high school diploma, began volunteering in the office during March. She is learning filing and xeroxing and is helping with phone calls. 5. COMPUTERIIING STATISTICS: Many hours in March were spent working with the specialized software provided by the State Library and inputting data to enable accurate computerized calculation of program statistics such as volunteer hours. 6. PUBLICITY: The March 8th issue of the Blade-Citizen carried an article about the literacy program and the Coordinator's receiving the William R. Bradley Award for distinguished public service. t LA COSTA BRANCH LIBRARY Monthly Report . March, 1993 *CIRCULATION* Branch circulation totaled 21,633 items during March. The total included 10,582 adult items, 8,589 children's items and 2,492 video tapes. Items circulated at the rate of 74 each hour or 802 each day. *USERS* 17,036 users were served at the Branch during March. The hourly rate was 58 or 631 each day. *CHILDREN'S AREA* Children's book circulation increased 7% over last year. This seems to be a response to the growing interest in weekly questions, and staff interaction with children in finding materials €or research and recommending books for recreation. A favorite question of the month was to identify the type of baby bird that a child had found and was attempting to harid raise. School reports centered on biographies, states, countries of the world and astronomy. *TAX ASSISTANCE* VITA Volunteer, Joe Ruben has been assisting people with their completion of tax forms. The library provides him space two days each week for his scheduled appointments. The distribution of tax forms continues. This is a time each year that many people discover that there is a library in their neighborhood. Possibly, this is the largest single, long term draw that the library has. Approximately 20,000 forms have been distributed from this library since January. CHILDREN'S DIVISION MONTHLY STATEMENT MARCH 1993 March was another busy month with high circulation and many reference questions. We also had 24 programs, most of which were-staff developed and implemented. programs included storyhours, Prime Time Club, Storycraft, the Kite Fly-in and the Story of Passover. We also had 4 class visits for tours, with library skills The fnstruction for the older groups and puppet shows for the younger ones. Judy Shupack presented the Story of Passover program that included the history and Customs surrounding the Passover. foods. Judy played music and the audience participated in a game that is connected with the Passover. This was not only an educational experience, but Judy made it interesting with her presentation, using music and puppets. Thanks to the Friends of the Library support for our programming, we are able to provide programs 1 ike this one. She also presented and the audience sampled traditional -. John and Kristi developed the Kite Fly-In program in which they taught the children how to make kites. one was an individual work of art! Unfortunately, the wind did not cooperate fully, SO that they were not able to get many of the kites airborne after they were made, but the children did take them home and fly them when the wind blew. The children also enjoyed decorating their kites, so that each Storycraft featured the story Jamie O'Rourke and ttie'Big Potato by DePaola. children also made little leprechauns from paper cups and made leprechaun hats to The wear home. Doris and her Prime Time Club for Ist, 2nd and 3rd graders have been exploring fantasy and science fiction this month. 50 hour mark, reading on their own. .Several of her readers have passed the Kristi Fordahl is our newest clerk. She is working as a substitute and helping with StoryCra.ft, along with Connie and Doris. several special projects, from the Kite-Fly-in to arranging photo displays to making new characters for-our old lady to swallow in the Old Lady Who Swallowed She also has been involved with a fly. John spent hours during March reading resumes and interv.iewing prospective pages for the Children's Library. Sandra Juarez, Yvonne Workman, William Carman, and Douc Nguyen. Our part-time pages are: Nancy Arndt, Jing Hu, CIRCULATION DIVISION MARCH 1993 During the month of March, 3,691 more patrons visited the library than in March 1992. The total patron count of 55,192 signifies a 7% increase. More than 1,000 new patrons registered for library cards during this month. A total of 52,644 books, 15,458 video cassettes, and 7,829 audio materials were circulated. Revenues collected at the Circulation desk totaled $13,008.78. In order to maintain our standard of shelving returned items within a 24 hour period, 7 volunteers have been recruited to shelve adult materials. They assist in Circulation Monday through Friday mornings. implemented during March. This system required the removal of some existing book sorting shelves and the installation of new video sorting shelves. This has created more work space and clearer division of materials. This has increased the efficacy of the staff in serving the public. A new shelving system behind the Circulation counter was A printer has been installed at the Circulation counter. This printer allows the clerks to provide to the patrons a printout of the materials on loan or delinquent to them. service has been welcomed by patrons and clerks alike. It provides patrons with an accurate listing while saving staff and patron time. This Through continuing changes and improvements, the Circulation Department strives to provide the best possible service to the patrons of the Carlsbad City Library. .. .. , COLLECTION DEVELOPMENT AND ACQUISITIONS STATISTICS REPORT March 1993 Items Received -------------- Books - Adult Main Branch Centro subtotal Books - Children Main Branch Centro subtotal Audio - Adult Audio - Children Video Total Received 600 149 2 751 156 145 59 360 406 194 149 0 0 2 555 196 93 63 130 15 0 59 223 137 164 111 53 66 0 66 131 103 28 1472 992 480 Orders Placed --------e.--- War. 1993 Fiscal Year to Date Orders 122 a39 ................................... Requests (items) 1528 10697 Videos Received from PMSC after being cataloged (Professional Media Services Corporation) 83 videos Genealogy - Local History Statistics EY 1992-1993 HOLDINGS : Current Month Additions Titles 156 Volumes 183 Description of holdings: Books Books - Gen Circ €looks - microform Periodicals - bound Periodicals - microform -PS Microf i- (census, etc. 1 Reels of microfilm added this month Microfiche added this month ACT'MTY: This Month Reference questions 1,322 Daily average 49 Daily average 39 Researcheks registered 1,049 Circulating collection: 145 Materials checked out Total Additions Current EY 1,748 2,253 Titles 7,932 14,624 365 ~ 118 179 3,579 130 11,721 This Month Last m 1,450 56 1,069 41 226 Total Holdings 26,797 34,514 Volumes 10,187 519 '15,862 2,688 1,471 183 3,604 +,- -128 -7 - 20 - 81 Total Holdings Last FY 25,049 32,261 Total This FY 10,776 7,931 1,260 Total Last Fy 14,548 48 10,872 36 1,851 DISTRIBUTION OF RESEARCHERS: City .This This county This This State This This Monty EY Mnth FY Month FY 24 166 Ion 2 5 -- 174 1473 Los Anqeles Co. -- Carlsbad Del Fbr area , 30 198 Oranue Co. East S.D. area 14 146 Placer Co. -- Ehcinitas area 84 533 Biverside Co. Escondido area 56 423 San Bernardino Co. 4 23 Oreqon -- 1 5 2 2 3 6 1 19 1 10 6 7 2 12 4 9 -- 66 529 Nebraska -- 6 6 NewHamp shire -- 25 101 New Mexico -- -- 1 4 Texas 1 1 Vermont 2 18 Washington -- 36 346 Santa Clara Co. -- -- 156 1271 Stanislaus Co. -7 Fallbrook Oceanside S.D. City etc. 191 1237 Ventura Co. Sari Marcos Vista -- -- -- -- Wisconsin -- 45 453 -- -- 23 -- 121 780 others -- 122 -- others -- -- Program statistics on other side. 8 PARTNERSHIPS FOR CEANGE/CENTRO DE INFORMACION March 1993 Monthly Report 1. ADULT PROGRAMS: Two evening presentations drew a total of 65 adults, with representatives of the Community Resource Center, a multi-service agency in Carlsbad, and of Social Security sharing information. Neighborhood parents are also finding the Centro to be a convenient and camfortable place to hold meetings, thus increasing the Centro's service to the community and building familiarity with library services. Head Start parents held their March meeting at the Centro, and the neighborhood committee organizing the "Madrecitas" (Mother Is Day) celebration in conjunction with the city's Arts Office held three meetings at the Centro. 2. CHILDREN'S PROGRAMS: Each week there are now two storytimes in Spanish. The Wednesday morning one is especially for preschool age children and is attended both by the morning Head Start class and by the public. The Thursday afternoon one also is attended by a Head Start class, plus preschool and school-age children from the neighborhood. Also during March, 93 first-grade children in bilingual classes at Jefferson Elementary School walked to the Centro (in 3 separate groups) and had tours and storytimes. 3. VOLUNTEERS: The Centro has been selected as a site for the California State University at San Marcos internship program in Spanish. In March, a CSU student began her 35-hour-per-semester internship helping Spanish-speaking patrons. She is jointly supervised by the Centro supervisor and her CSU instructor. Also in March, Domingo Ortega, a volunteer at the Centro, was selected as the library's nominee for the President's Youth Service Award, a new national program. Domingo tutors children, helps the staff, and goes door-to-door telling people about the Centro. A tax volunteer was available one evening a week to help Centro patrons complete income tax forms. 4. FACILITY: Additional lighting was installed outside to improve safety on the path leading to the Centro from the street. 5. SHARING RESOURCES: At the bimonthly meeting of the SERRA Ethnic Services Committee, representatives of all other SERRA libraries requested copies of the library's "Pregunteme; yo hablo espaiiol" ("Ask me; I speak Spanish") button for use in their libraries. 6. CHILDREN'S MATERIALS GRANT: A plan of service and budget was developed for purchase of children's and youth materials for the Centro as part of the library's LSCA application. 7. EVALUATION: Ofelia Escobedo, the "Community Partner" of the library's Partnerships for Change (PFC) planning team, was the only community representative chosen to participate in a statewide evaluation of PFC held March 23 in Sacramento. REFERENCE ACTIVITIES FOR MARCH, 1993 Char attended the March 4 meeting of the Serra Reference and Collections Committee at the Oceanside Library. Serra is presenting a Local History Workshop on Collections in San Diego County sometime in early May. There will be a tour of the San Diego Historical Society Archives in Balboa Park. Neil Morgan is a possible keynote speaker. San Diego Public Library is thinking about charging $1 .OO per Interlibrary loan request and establishing a 900 number for criss/cross inquiries since most of them are from out of town. On March 5, Debra Polich from Oceanside and Callie and Gretchen from Carlsbad installed the Search Magic function to search the Carlsbad Journal database for 1991. Gretchen will be training reference staff how to use this new local history resource. Reference has exceeded its monthly objective by having 3 classes in house and one at Mira Costa College. Susan Simpson also gave a book talk on Canadian authors to the Women’s Fellowship at Pilgrim Congregational Church on March 17. After 15 years of waiting, the Carlsbad Library received a set of Sweets General Building and Rennovation Catalogs for 1992 both in hard copy and CD-ROM format gratis. This resource is a gold mine of information for builders and architects. Because Reference now has 6 CD-ROM products and not enough computers to run them on, Reference is working with Information Systems to load the CD-ROMs on the City of Carlsbad LAN network. The 6 CD-roms are: Readers’ Guide to Periodical Literature, Business Periodicals Index, Books in Print Plus Book Reviews, Gr%ige?’s Poetry Index, and Sweet’s Catalog. By doing this, a menu of all 6 products will be available on each terminal that is connected to the LAN to receive them. Thus more access points would be created to used these resource3 more efficiently. Technical Services Report March -1993 In March, Technical Services staff added 1,310 books and 277 audiovisual items to the library's collection. A total of 1,662 books and 83 A-V items were withdrawn from the collection. Library users made 340 calls to the library's dial-up On March 2, staff made a presentation on subject authority catalog. control in the on-line catalog to the Serra Technology and Automation Review Committee, a group of librarians involved in automation in public libraries in San Diego County. "Subject authority control" refers to the production of cross-references in the on-line catalog from the possible subjects under which a patron might look to the form that has been authorized by the Library of Congress. For example, a library user might look in the catalog for books on Grace Kelly, butthe "authorized" heading under which we group all books about her is "Grace, Princess of Monaco, 1929-198211. Authority control is the process by which references are provided to refer the library user from the headings we don't use to the heading we do. libraries in the county are just beginning to use authority control in their catalogs. demonstration of OCLC's First Search service, an on-line service providing library users direct access to bibliographic and other databases that in the past have either not been available directly to the general public or have been available only in printed form. Collection Development, Media Services, Technical Services, and the La Costa Branch attended the demonstration. The other On March 24, Technical Services was the site for a Library staff from Administration, Reference, March 10, 1993 I* TO: LIBRARY BOARD OF TRUSTEES FROM: Library Director SERRA ADVISORY BOARD APPOINTMENT The Serra Cooperative Library System is governed by an Administrative Council made up of all of the member library directors. There is also a citizen advisory body called the Serra Advisory Board. Each member jurisdiction appoints a representative to the SAB. It is time for the Mayor to make an appointment to the SAB for Carlsbad. The last time an appointment was made, the Library Board recommended that a member of the Library Board be appointed to the SAB. The Mayor appointed Milt Cooper whose second term has expired. For the new appointment, the Mayor has asked that the Library Board recommend two members of the Board for his consideration. The Serra Advisory Board meets in conjunction with the Administrative Council six times a year at various libraries. Meetings begin at 1O:OO A.M. and usually last until 1:00 P.M., followed by lunch. Membership on the SAB provides an excellent opportunity to learn about the system’s operation as well as gain some insight into the way other public libraries in the area provide service to their users. April 14, 1993 TO: LIBRARY BOARD OF TRUSTEES FROM: Library Director REVISED CIRCULATION POLICY FOR NEW FICTION Library staff recommends that the current three week circulation period for new fiction be changed to one week. This change will result in faster turnover, and for bestsellers it will reduce the number of copies the library needs to purchase to meet demand. The major advantages to the recommended change are faster access to material by the public, and cost savings related to the purchase of fewer copies of the bestsellers. One disadvantage may be the difficulty some readers may have in completing a book in seven days. CLIFF LANGE CARLSBAD CITY LIBRARY 1993-94 BUDGET SUMMARY 1992-93 General Fund Base Budget: $2,485,059 1993-94 General Fund Budget Request: $2,476,006 GRANTS AND REVENUE FUNDS: 1992-93 1993-94 CLSA $262,000 $25 1,480 PLF 38,300 41,500 AV INSURANCE 60.000 123.500 TOTAL: $360,300 $416,480 The initial 1993-94 budget request has no significant impacts on public services and requires no cuts in staff, library hours, or materials. SIGNIFICANT GENERAL FUND BUDGET COMPONENTS: Personnel: $1,945,357 Operations: 530,649 Personnel budget contains negotiated step increases for fulltime staff not at the top of their ranges as well as certain mandated benefits. ($68,000) Operations budget contains mandated increases for data processing, liability, and toxic waste disposal. ($47,000) The CLSA grant is being used to offset (reduce) the following general fund accounts: -All adult fiction and non-fiction: $15 3,000 -Genealogy and Children’s subscriptions: 23,300 -All Branch operations: 75,180 The PLF grant is being used for all capital requests: $41,500 -New OCLC workstation: $ 2,500 -New offset press: 25,000 -Local Area Network for CD-ROMs: 14,000 CITY OF CARLSBAD BASEBUDGETVERSUSPROJECTEDREVENUES - 1993-94 .- Base Budget Distributed to Dept. Heads 40,192,275 Subtotal 40,426,275 Corrections To Street Repairs 234,000 Additional kpenses: Added Back One Time Savings 382,000 Step Increases 255,000 I Grand Total Base Budget 41,063,275 1 Projected 93-94 Revenues Difference Revenues Over (Under) Budget 39,125,000 (1,938,275) * One Time Savin-os: Assistant City Attorney 60,000 Assistant U&M Director =,OOo Library Books 30,OOo Data Processing Charges 200,000 Hosp Grove 37,000 382,000 23-Mu43 F\USERSU)NEVR94BUD\DIFFBUD.WK3 - CITY OF CARLSBAD BUDGET DEFICIT AND PARTIAL SOLUTIONS 1993-94 GRAND TOTAL BASE BUDGET ** PROJECTED 93-94 REVENUES 41,063,275 39,125,000 BUDGET DEFICIT: (1,938,275) PARTIAL SOLUTIONS: IF FUNDING IS NECESSARY, FUND FROM RESERVES: GOLF COURSE 595,000 CONTINGENCY ACCOUNT 400,000 REDUCE OR ELIMINATE FROM BASE BUDGET: ADD'L GAS TAX FUNDING FOR STREET PROGRAMS 200,~ MAJOR BUILDING MAINTENANCE 66,OOo CCVB 10,Ooo 1,271 ,OOO I REMAINING DEFICIT: (667,2753 ** ASSUMES NO ADDITIONAL STATE IMPACTS CITY OF CARLSBAD 1993-94 BUDGET POLICIES 1. 2. 3. 4. 5. 6. SteD tnmases: Budgets may increase by the amount necessary to accommodate step increases. The Personnel Detail sheets issued by Finance with the budget manuals reflect the hll time permanent employee costs, including step increases where applicable. CaDital Outlaw It is OK to budget for necessary capital outlay. Be reasonable with the requests. Revenue Producinn Reductions: Reductions in revenue producing expenditures need to have corresponding cuts made to the 1993-94 Revenues. Please submit these figures with your budget request. Detail Reauired: Be sure to provide detail for budget requests for Mkcellanmus Professional Services, Miscellaneous Outside Services, and Travel. Calendar: Budgets are due into the Finance Department on Monday, April 5,1993. Capital Outlay requests can be submitted on Monday April 12. Send To Finance: Either 1) the Base Budget Computer pages with your changes noted on the page, or 2) your computer generated paperwork in both hardcopy and on the disk. Also include the Budget Explanation Detail in narrative form where applicable, and the completed Travel Detail form. BASE BUDGET WORKSHEET Use this worksheet to establish your base budget from which huther cuts wilI be made. Please submit this completed form to Finance along with your budget submittal. !L,362& Total Budget as of February 1993 (Figure from 1992-93 Base Budget green bar computer printout) SUBTRACT FROM THE CURRENT BUDGET (1992-931 1992-93 Base Budnet m tout: #1930 Workds Compensation w #2130 Liability Insurance U #2130 Liability Insurance #2170 Data Processing Charges -r - + 36,000 One Time Savings (only those from list below) , - .~ I. . '.; -. .-.- .I BASE BUDGET .. . . .. You may now devcrop your budgets using the Base Budget to&&quted above. ..T*> . ., .. _, . . . .. !.. - .3 - ., One Time Savings List: -. (Use only if these items are related to pur department.) 2. Assistant City Attorney Position 60,Ooo -!* 3: Assistant Umty Maintenance Director 55,000 -L .- dt::. ' 1. LibraryBooks 30,000 5 0 0 . .. ..I 0 0 .. ... I VIVI .dVI aru aa z 2 2 I-& X a w 0 '3 z I OI r- d N 0 d N N 0 0, \+ N *. ., L 1 I, ... .. , ('1 1. , I .. !11 , 11.1 -J Q b 1) UI .J L rtd tda a ocn 04 OW -n 3 It IJ! 1 i# 11 I m W L I?- w CI z b El 3 a x u VI a VI W c I k mu do mP) c VIVI Ed v; z -0 1 VIVO a10 ca 0 .rl P) ld Nk .Y irt '2 I a c3 k- I n % 1- E? .- f e c e w a a J I- a 0 I- * a 0 -a rc 1 4w U u4 otd at4 0 UJC 8 >M W ow ,lo U we, zal wm Wru ru ruo 0 C ctd .4 m wld alh G. wo m-4 3- m-4 I. . _I .. .. ; .. I u 01 w tJ c> 1'7 c .- I -A r-. tn IU Y C w 0 -1 e 0 +- n a L I, I r u) W -I 0. U b xc aa ML, %-I a DP)C I I O d v) N 0 u) rg r4 ... 3 c3 c, a: -. L wa xnx -1 I- O I- a I .:. .- !I! L .. .. Ill1 I I 0000 0 a lOClO0 0 0 I OOOO 0 9 '0000 0 Cn r- t- o - v) 01 .. r-- cum c -a M. cow 4 .rl c e,a 0) .rl 0 E r 4 a 3kO a4 w aW a> .rl r P) r oa ow mr aP) r wa oms -11 2 g.2 - m.2 oe,d oa MP) W car .d x vlwa ma wa 0 .P) omw I 0 \o \o N 1 . I _I - 1-1 , ... ... .. ... m IlJ w s? 9 e, a a 0 V 0 e, 0 c a 3 2 d C 0 ul e, 0 d & e, C 0 0 dde, d ul ulrl 04 P) 4 d r-4 e, 4 4 r-4 V > 0) 4 .4 e, 4 e, Sr Is t 0 \o 9 N L'J I .- "1 3 1.) I C' 0 E c n t- w C1 a 0 0 0 E k Q4 om 053 -1 a x e, d a 0 e, d .4 L) 0 M 0 2 v) d 3 r C 0 c r m 0 V I1 Li I CITY OF CARLSBAD 1993-94 BUDGET PROGRAM SUMMARY Personnel Maintenance/ capital Outlay Operation FUND: 180 PROGRAM: PLF Grant ACCOUNT NOS. 180-8110- ~ ~ ~~ -- - 22,300 20,000 1,000 16,000 16,000 41 , 500 1991 -92 1992-93 1992-93 1993-94 BUDGET CURRENT ESTIMATE REQUEST I I I I 41,500 Grand Total 38,300 36 , 000 Positions I I I. 1 WORK PROGRAM The California Public Library Fund Act provides an annual per capita grant to public library jurisdictions provided they meet the maintenance of effort requirement (no cuts in general fund support from the previous fiscal year). Although Carlsbad did not qualify for this grant in 1992-93 or 1993-94, there is an unappropriated fund balance still available. PROGRAM ACTIVITIES Various special projects. PERFORMANCE OBJECTIVES 1. Develop 1993-98 Strategic Plan for the library. 2. Develop Local Area Network (LAN) for city-wide access to the library's six CD-ROM products. 3. Purchase new offset press that will be more efficient and cost effective than current 10 year-old machine. To handle in-house production of library and city forms, 'brochures, and newsletters. FUND: - ACCT. NO. 2479 2660 CITY OF CARLSBAD 1993-94 BUDGET MAINTENANCE AND OPERATION DETAIL lo PROGRAM: PLF Grant ACCOUNT DESCRIPTION TOTAL MAINTENANCE & OPERATION 1 992-93 CURRENT 9,800 . 12,500 22,300 D(p AS OF 01 /01/93 1992-93 ESTIMATE 12,000 9,000 21,000 1993-94 REQUEST ___ 1,000 ~~ 1,000 CITY OF CARLS8AD 1993-94 BUDGET BUDGET EXPLANATION 2479 - Cost for a facilitator to work with library Division Heads in a one-day workshop to develop a 1993-98 Strategic Plan. CITY OF CARLSBAD 1993-94 BUDGET CAPITAL OUTLAY DETAIL TOTAL CAPmAL OUTLAY FUND: 180 PROGRAM: PLF Grant ACCT. NO. 180-8110 L 1992-93 1992-93 CURRENT ESTIMATE I CAPITAL OUTLAY DESCRIPTION Establish LAN for library CD-ROM products. I Currently only 3 of the library's CD-ROMs are available for public use and they are loaded on separate dedicated machines. The new system would enable users to choose from a menu of 6 CD-ROMs: 1) READER'S GUIDE and 2) BUSI- NESS PERIDOCALS, which index most of fhe 'library's magazines; 3) NEWSBANK-S.D. UNION-TRIBUNE INDEX for full text retrieval; 4) BOOKS IN PRINT PLUS BOOK REVIEWS; 5) GRANGER'S POETRY.INDEX: and 6) ELECTRONIC SWEETS' CATALOG FOR CONSTRUCTION PORFESSIONALS. Users would be able to use any available macliine for any of these servcies. Also, other city departments would benefit by being able to access these products from remote sites. Future additions planned include L.A. TIMES full text and DUN'S BUSINESS LOCATOR for over 10 million companies Purchase New Offset Press: The library's Gestetner table top press is over 10 years old, is obsolete, and is rapidly wearing out. Graphics has dropped from 225,000 in 1988 ta 95,000 in 1992. This decline is due to: 1) increased use of Xeroxing for smaller jobs due to difficulty of running the press; 2) delegation of print work to Parks and Rec- reation (about 70,000 sheets per year); 3) Discouraging use of the press for jobs that require high quality (these have been sent out at high cost); 4) economizing by cutting children's newsletter from once a month (5,500) copies to every other month (saves 30,000 copies per year). The increased demand for computer design work is gradually squeezing the Graphic Artist's avaliable time to operate the press. The purchase of a new, more efficient machine will provide more work time to keep up with requests. The Artist needs a press that runs well consistently and produces superior copy, resulting in more extensive use of the press, and less Xeroxing. In addition, jobs formerly sent out could be produced in- house with quality comparable to a professional print shop. Based on costs to send materials out, the new press would pay for itself in a few years and is expecte to have a life of 15-20 years. quality in-house printing at great long-term savings. The number of sheets printed by The city will get high I Also, chemicals and parts used by the new system will be [ more economical .and more available. (ENTER NUMBER BELOW) 1993-94 3UDGET QlY. AMOUNT 14 , 000 25,000 .. TOTAL CAPITAL OUTLAY r. P1 , r 1992-93 1992-93 CURRENT ESTIMATE 16,000 16,000 CITY OF CARLSBAD 1993-94 BUDGET CAPITAL OUTLAY DETAIL FUND: 180 PROGRAM: PLF Grant ACCT. NO. if CAPITAL OUTLAY DESCRIPTION New cataloging workstation. Currently, Technical Services is using a 7 year-old IBM PC as a cataloging workstation., obsolete for cataloging purposes and the cataloging vendor will no longer applications, software compatibility, or network compatibility past July 1, 1993. This computer is guarantee access to OCLC host 1993-94 KIDGET QTY. 1 3 ,8110 AMOUNT 2,500 41,500 CIRCULATION MAIN LIBRARY Print/Audio Video Equipment TOTAL: BRANCH Print/Audio Video TOTAL: CENTRO TOTAL : GRAND TOTAL: REFERENCE OUESTIONS Genealogy Children's Adult Online Branch TOTAL: CARLSBAD CITY LIBRARY STATISTICS March 1993 Mar. Mar. , 1992 1993 % Chanae 67 , 097 68 , 414 I +2 10 , 345 15 , 458 + 49 45 23 - 49 77 , 487 83 , 895 +8 19 , 387 19 , 278 -1 3,262 2,489 - 24 22 , 649 21,767 -4 (In Main) 1,159 + 100 100,136 106,821 +7 1,450 1,322 -9 2,302 2 , 514 +9 6,035 7,073 + 17 6 29 + 383 2,905 2,738 -6 12 , 698 13 , 676 +8 PEOPLE COUNT (Daily Average) Centro Main Library Branch TOTAL: ,ATTENDANCE AT PROGRAMS Centro Genealogy Adult Children's: Main Branch TOTAL: , INTERLIBRARY LOM8 Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad NEW REGISTRATIONS Centro Main Library Branch TOTAL: Mar. 1992 42 1,981 623 2,646 166 34 --- 677 192 1,069 181 165 433 109 Mar. 1993 % Chanse 82 + 95 2 , 044 +3 630 +1 2,756 +4 394 + 137 191 + 100 79 + 132 604 - 11 59 - 69 1,327 + 24 143 - 21 148 - 10 527 + 22 112 +3 (In Main) 35 + 100 1,148 1,020 - 11 276 233 - 16 1,424 1,288 - 10 L 2 I- aD ? 9 I- r cu (*) 9 0- Cr) d t In 0 d x 9 0 Q, ; 0 0 9 0 al 3 L P > a t 0 OD cu a0 0 (0 I- (0 9 u! 9 In 0 $0 9 (u 0 0 9 8 0 In 0 $0 9 (u .w v, z t? 50 W 0 (0 c\! 0 0 9 W CI! 8