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Home My WebLink About1993-07-21; Library Board of Trustees; MinutesMINUTES MEETING OF: TIME OF MEETING: DATE OF MEETING: PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES 3:OO p.m. July 21, 1993 City Councll Conference Room CALL TO ORDER: President Martin called the Meeting to order at 3:OO p.m. ROLL CALL: Present: Library Board Trustees Martin, Moss and Woodward. Absent: Library Board Trustee McCann arrived at 3:lO p.m. and Library Board Trustee Curtin arrived at 3:28 p.m. Also Present: Mayor Lewis Clifford Lange, Library Director Geoff Armour, Assistant Library Director Milt Cooper, Genealogical Society Mig Chaney, League of Women Voters PRESENTATION: Mayor Lewis presented President Martin with a Certificate of Appreciation from the City of Carlsbad for his service to the Librq Board of Trustees. APPROVAL OF MINUTES: On motion by Library Board Trustee Woodward, the Minutes of the May 19,1993, Meeting were approved as presented. AYES: Martin, Moss and Woodward MONTHLY LIBRARY DIVISION HEADS REPORTS Dr. Lange referred to the reports contained in the packet and asked for comments or questions. In response to query regarding the computer in the literacy program, Dr. Lange replied that in August the Board will visit the computer lab to see how well that is working. There are three computers and all the volunteers and the learners are very enthusiastic about working on them. Library Board Member Moss commented that she appreciates all the work that goes into the Division Heads Reports. July 21 , 1993 LIBRARY BOARD OF TRUSTEES Page 2 MONTHLY LIBRARY DIVISION HEADS REPORTS (Continued) Geoff Armour stated that some of those monthly reports have many pages of specialized statistics that do not come before the Board, but do furnish important information to the Library. LIBRARY BOARD COMMENTS Library Board Trustee Moss read a Resolution of appreciation for Dick Martin for his many years of service to the Board and to the Library. ACTION: By unanimous vote, the Library Board adopted the Resolution of Appreciation for President Martin. Dr. Lange added his thanks to President Martin for his years of service to the Library and Library Board of Trustees. PARTNERSHIPS FOR CHANGE STAFF DEVELOPMENT COLLECTION Dr. Lange stated that the Library had been awarded the Staff Development Collection and Geoff Armour distributed samples of the materials. In reply to query from Board Trustee Moss as to whether other organizations in the community would be able to use these materials, Mr. Armour stated that they could be made available to other organizations. Dr. Lange stated that when all the material has been received, a sample will be put together for the Board Members to peruse. LSCA TITLE II CONSTRUCTION GRANT APPLICATION Dr. Lange said the application was approved by City Council and submitted. The Library applied for $36,000. and there should be word by August 13, 1993, as to whether or not the grant will be approved. 1993-94 CITY AND UBPARY BUDGET UPDATE Dr. Lange referred to copies of the overheads that were used by Financial Management Director Jim Elliott, when he presented the budget to City Council. He said there will be a meeting Wednesday, July 28, to deal with the necessary reductions in the budget. There will be a further report on the budget at the August meeting. Geoff Armour stated that one thing that could impact the budget is the funding for the Centro. This is a Federal grant and would start October 1. However, the State of California needs a waiver and they are working to get that. If they are not successful, money will be needed to pay staff. The suggestion was made to use volunteers, and Mr. Armour said that is a possible idea, but practically, it would be difficult. GRAPHIC ARTIST POSITION STATUS REPORT Dr. Lange stated the packet contained the material he presented to the Planning Committee on June 28 regarding the graphic artist position. There was an extensive discussion and the City Manager asked Dr. Lange to devise a short-term and a long-term solution. Dr. Lange sent a memorandum outlining the options for both, and he will meet with the City Manager tomorrow at 3:30 to discuss this. The short-term solution would be to hire a part-time graphic artist. Dr. Lange stated he did not think the City could survive without someone providing this service. The long-term solution is to fill the position when the City is financially able to do so. Dr. Lange had put together a book of all the printed materials that Janell designed and printed. July 21, 1993 LIBRARY BOARD OF TRUSTEES Page 3 BRANCH LIBRARY LEASE STATUS REPORT - discussion Dr. Lange reported that the negotiations issue for moving the Branch Library are dead. At the time of the final lease negotiations, the owners of the shopping center put in a clause that at the end of the third year, if the new Library is not built and operating, the rent would double that year and ensuing years. This was not acceptable to the City. The owners would not re-negotiate, so the City went back to the owners of the center where the Branch is now located. The lease was extended from the original expiration, which was the end of January. The rent will be less from February 1 of this year forward, and Dr. Lange stated he believed the lease was for three years with an option to renew for two years. The lease has not been signed at this time. Dr. Lange stated that he was very much in favor of moving the Branch Library, as it would have been more space and much better parking. Library Board Trustee McCann volunteered to help re-open negotiations, if that were possible, and Dr. Lange suggested he contact Ralph Anderson, Utilities and Maintenance Director, who is handling the negotiations. 1993 COUNCIL GOALS AND OBJECTIVES Dr. Lange referred to the handouts given to Board Members prior to the meeting, and stated that each year Council sets goals and the different Departments then set objectives to attain those goals. This is just a reporting of what has been accomplished on the objectives so far this year. 1992-93 FISCAL YEAR ANNUAL REPORT STATISTICS Dr. Lange referred to the reports and stated they are done by Geoff Armour. The annual report is due to the State of California the end of August and a copy of that will be on the September Board Agenda Geoff Armour stated that all libraries in the State are compared by population categories. Carlsbad is now in the 75,000 to 100,000 population category and does compare very favorably with the other cities in that range. Mr. Armour stated that the insurance fee has gone from $57,000 to $76,000 for a half year. The Branch statistics have leveled off, and one difference is the Centro and the Genealogy, which were not counted until this year. DIRECTOR’S REPORT: Dr. Lange reported that the State Library has asked Carlsbad to host the next Partnerships for Change (PFC) Workshop, and Geoff Armour has made lodging and meal arrangements for that workshop. It will be held at the Carlsbad Inn, September 21 and 22. He said the PFC Program in Carlsbad is a model program and the State wants others to see this program. The Hispanic community in Carlsbad was under-served by the Library, and this grant program was an opportunity to serve the whole community. The population of California is changing and libraries have an obligation to deal with some of the issues. On July 30, the Wells Fargo Stagecoach will be at the Plaza Paseo Real as part of the summer reading program. There will be free rides for the children. Wells Fargo is giving grants to the Serra System over five years of $15,000 a year to support the program and printing costs for the summer reading program throughout the Serra System. July 21, 1993 UBRARY BOARD OF TRUSTEES Page 4 I Dr. Lange stated that Financial Management Director Jim Elliott will be at the August meeting to discuss the status of the new library. Board Members Woodward and Curtin volunteered to serve on the Sena Advisory Board, and Dr. Lange stated that the agenda bill for that appointment should go to Council August 10. Dr. Lange reported that the next Board meeting agenda will have the election of officers, as President Martin has been replaced on the Board by Ann L'Heureu and Emmett Woodward was reappointed to the Board. FRIENDS OF THE UBRARY: No report. GENEALOGICAL SOCIEM: Milt Cooper reported that the membership of the Society is now 541. SERRA ADVISORY BOARD: No report. PUBLIC COMMENT: There were no requests to address the Board on a non-agenda item. ADJOURNMENT By proper motion, the Regular Meeting of July 21, 1993, was adjourned at 4:12 p.m. Respectfully submitted, FF Harriett Babbitt Minutes Clerk RESOLUTION WHEREAS, Dick Martin has served the City of Carlsbad as a member of the Carlsbad City Library Board of Trustees since 1984 with dedication and distinction; and WHEREAS, these years of service have been marked by exemplary and energetic leadership in the vital accomplishments of this board. NOW, THEREFORE, BE IT RESOLVED that this board, speaking on behalf of all library users, publicly goes on record as commending Dick Martin fo; his outstanding efforts and voicing our appreciation for his leadership in all areas of community improvement. We appreciate Dick's many years of dedicated service, and extend to him and his wife our best wishes for many years of happiness in the future. ADOPTED BY UNANIMOUS VOTE OF THE CARLSBAD CITY LIBRARY BOARD OF TRUSTEES July 21, 1993 63 1250 Carlsbad Village Drive Carlsbad, CA 92008-1991 (619) 434-2870 - FAX (619) 729-2050 LA COSTA. BRANCH;'LIBRARY Monthly Report May 1993 *CIRCULATION* Branch circulation totaled 18,744 items during May. The total included 9,560 adult items, 6,972 children's items and 2,212 video tapes. each hour or 750 each day. Items circulated at the rate of 71 *USERS* 14,048 users were served at the Branch during May. The hourly rate was 53 and daily, 562. Folktales and Nursery Rhyrhes were the theme for the 2 monthly storyhours. RUMPLESTILTSKIN by Paul Zelinsky, ENORMOUS TURNIP by Kathy Parkinson and SEVEN BLIND MLCE by Ed Young were read in addition to the singing of traditional Nursery Rhymes to 35 preschoolers. Chi1dren"s print material circulatfon increased 4.5% over May of 1992. The audio materials increased 45%. *GENERAL INTEREST* Since the closure of tax season there has'been a,sharg increase in the number of business and retirement questions. Investment questions. #have also increased. The use of MORNING STAR, MUTUAL FUND FORECASTER and VALUE LINE has intensified. 0. The collection of reproducible tax forms for previous years also is a papular feature. Daily, these collections are accessed. These seem to difficult for patrons to find elsewhere. .. TOTRL P.83 JUL-15-1993 10:45 FROM LR COSTR BRRNCH LIBRRRY TO ,; , 1 c LA COSTA BRANCH LIBF?ARY Monthly Report June 1993 CQRLBQD LIB. P. 02 *CIRCULATION* Branch circulation totaled 20,006 items during June. The total. included 7,606 children's items, 9,803 adult items and 2,597 video tapes. Iteins circulated at the rate of 70 each hour or 800 each day. *USERS* 14,192 people used the La Costa Branch Library during June. The hourly rate was 50 and daily, 568. *CHILDREN'S* Summer Reading Program, The Gem Seekers, began Monday, June 21. Information about the program was given to local elementary schools; Park Dale Lane, Flora Vista, La Costa Heights, La Costa Meadows and Mission Estancia. Three special events are planned. They are: Folk Music cf Ireland by.Patrick and Cathy Espinoza on July 1; Emerald Forest Animal Show by Wild Wonders on July 15: and Music by Jackstraws for the final program and awards ceremony on August 6. The shopping center has been generous in allowing the library to use one of the vacant spaces to hold these programs. As of June 30, 140 children have registered for the program. Storyhour in June was a focus on dads for Father's Day. The books read were JUST LIKE DADDY by Frank Asch, JUST ME AND MY DAD by Mercer Mayer and DADDY, PLAY WITH ME by Shigeo Watanabe. "ATLAS CASE* A new auuitZon to our turniture, gave new lite to the book aallcation. A much nccdcd atlas CPBC wa$purchascd through the Friends of the Library and received at the end of June. Now the 10 oversized atlases are housed correctly, clearing the counter tops for much needed display area. The display area will be a focus point for current and topical titles. *REFERENCE QUESTION OF THE MONTH? What was the "Gross Industrial Po'tential" for Yugoslavia and Xtaly in 19467 The answer was found partially in the ECONOMIST BOOD OF VITAL WORLD'GTATXSTICS,, missing pieces. . $an Diego Public supplied the ADULT LEARNING PROGRAM Monthly Report May 1993 1. Commter-Assisted Instruction. - a. Computer ODen House. On Saturday, May 22, adult learners and tutors steadily dropped by the Adult Learning Program to see demonstrations of how computers can enhance their learning. Designed to overcome computer-phobia, the Open House was staffed all day by the program's computer trainers, and visitors were encouraged to actually use the computers. Sign-ups were taken for computer-training workshops. - b. Computer Trainers. A matching grant from the State Library will allow the program to conduct intensive beginning, intermediate, and advanced level trainings for tutors and learners in using educational software on the 3 program computers. Five experienced tutors with computer experience and one computer-trained adult learner have been hired by contract to conduct trainings from June till August, including follow-up practice labs. 2. Learners' Writincrs. In May a new collection of writings by adult learners was put on display in the library, by the Adult Learning Program collection. Learners' stories, poems, and essays have drawn the attention of many library patrons and also led to inquiries from potential learners and tutors. 3. Annual Tutor Conference. The annual tutor conference for tutors and instructors in adult literacy programs throughout the county was held May 8 in San Diego. Keynote speaker was State Librarian Gary Strong. Nine tutors from this program attended a day of outstanding workshops. 4. Tutor Trainincr. From May 12 to 15, eight new volunteer tutors were trained by the program's training team, which consists of the Coordinator, 3 tutors, and 2 learners. CAFUSBAD CITY LIBRARY Adult Learning Program June 1993 1. Comwter Lab: In June, the new computer lab for computer- assisted literacy instruction was set up in an office adjacent to one of the literacy classrooms. Comprised of 3 networked computers, the lab offers instructional programs in typing, spelling, phonics, math, writing, geography, comprehension, and many other skills adult learners missed as children. The computers may be used as part of a tutoring session or independently by learners. New learners may also begin using the lab while they are waiting to be matched with tutors. All of the research, technical set-up and maintenance, and selection of software for the lab have been done by volunteers Randy Scott and Carrie Weatherwax Scott, with the approval of the cityls Information Systems Department. Everything about the lab is designed to be extremely Wser friendly. 2. Computer Traininus: Five tutors and one learner with experience both in the literacy program and with computers have been hired as computer trainers. In June they continued training tutors and learners to use the computer lab, with one or two trainers for every one to four trainees. Enthusiasm for the computer trainings and the computer lab is growing exponentially. 3. California Library Literacy Services crrant: This matching funds state grant was received by the library in May, with the funds to be expended by June 30. Therefore, much of June was spent planning, researching, and processing orders related to the grant. Most of the grant money is being used to upgrade the computer lab, including purchasing CD-ROM players and software, sound boards to enhance phonics instruction, and software for G.E.D. (high school equivalency) preparation. 4. A longtime dream of the Adult Learning Program has been to collect and periodically publish writing done by adult learners in this program. In June, this dream began to become reality. Ruth Levor (tutor) and David Jones (learner) volunteered to co-edit a creative writing journal, to be called Pen to Paper. Learners are being invited to submit their essays, stories, poems, letters, and other written creations. Pen to Paper: 5. Public Relations: On June 11, the Blade-Citizen carried an article, with photo, about 2 adult learners in this program: Kendale ElShawn and Tom Lyle. The article was tied into a fundraising event sponsored by the San Diego Council on Literacy on June 13. The event, a 10-kilometer run/walk in San Diego, raised funds for the cooperative programming of the 18 adult literacy programs in the county. Learners Emma White and Kendale ElShawn from this program were among over 50 adult learners walking as an IIAdult Learners Groupt1 in the event, which drew several thousand participants. CHILDREN'S DIVISION MONTHLY STATEMENT MAY 1993 May was a month of transition for the Children's Library sta F. The programs that take place only during the school year are over--Storyhour, Storycraft and Prime Time Club. The latter two finished in May. Thanks to Doris for another job well done, and to her assistants, Connie and Kristi. They gave her excellent support and assistance. Staff were now involved in planning and preparing for the Summer Reading Program, scheduling performers, school visits and educational programs. Children's staff also prepared new booklists, brochures and instructional material for the volunteers, as well as special displays. Doris began the first of the visits ta the schools to promote Summer Reading program by visiting Magnolia. The primary program for the Children's Division for the Annual Short Story Contest. Over 140 stories were subm Cossi, a children's author, was the final judge for the month of May was the 11th tted and read by staff. Olga contest, choosing the winners and prepar.ing a citique of each story. Presenting the prizes and speaking about being a professional writer. Will be announced in the local papers, as well. She also presid-d over the awards program, The winners The Children's Division also offered another Library Skills Workshop for children in grades 3 through 6. in the class. The participarrts were attentive, respectful and interested The limit of 10 JEasy books per card ho1,der went into eifect May 1 and has helped with the problem of spreading out the circulation considerably. change will give patrons a chance to get used to the limit before Summer Reading . Program begins and increases the demand st i 11 more. The timing of the .. e Main Children's Division is sending well over a hundred books to Branch each month through the courier service. and are,making good use of it. Patrons have learned that this service is available Centt-0 de Informacion, Branch and Main Children's Division staff have been working together in planning for the summer, in order ta.make the Summer Reading Program as uniform as poss'ible and to provide mutual aid to support the program. CHILDREN'S DIVISION MONTRLY STATEMENT JUNE 1993 Durins the month of June the Children's Di ision as prepacing for the Summer Reading Program, this year entitled "Gem Seekers" for preschool through sixth grade children and "J3wel Questtt for junior and senior high school students. Summer is the busiest season of the year for the Children's Division and it takes intensive preparation for it to run smoothly. Children's staff has also worked with Centro and Branch staff in order to coordinate programs and reading incentives. The prelude to Summer Reading Program, as usual, was the annual Pet Show. This year's Pet Show had the theme "Trekkie Pets" and the pets were invited to come in Star Trek costume. Marsha Solomon was the judge and host, awarding the prizes and giving information about breeds of dogs and other animals. Wesco Pets supplied the prizes and the Friends of the Library provided the ribbons for the animals. The actual Summer Readin5 Program began with a full day of registration and with a "Kick-off Party", featuring the Jackstraws musical group and refreshments. The Children's Division staff continued to,visit schools to tell about the Carlsbad City Library and about the Summer Reading program in particular. Volunteers are a mainstay of the Summer program and the quality Of volunteers has increased immensely since the volunteer training program was instituted several years ago. Patricia is the staff member currently running the training program for volunteers, as well as ke9ping track of their time, etc. Considering what is asked of them, there are a surprising number of eaeer volunteers every year. Special programs during June included the return of Darwin's Snake and Reptile Show, which educated as well as entertained, and Brad French's juggling show. At the end of June, after one and a half we';ks, there were nearly 480 children and youngadults signed up for the Summer Reading Program. CIRCULATION DIVISION MAY 1993 The month of May began with a power failure in the library. All electricity was out for approximately 4 hours. This meant there were no computer terminals, no cash registers, no lights, only telephones and patrons. The Circulation clerks kept the desk up and running with the technology of paper and pencils, All patrons checking out materials were able to do so because the barcodes were handwritten by the clerks who later entered the barcodes into INLEX when power was restored. Even with the power failure, approximately 2,000 patrons visited the library that day. $12,300 were collected in fines and video insurance at the Circulation desk during May. Patron, video, and book counts also continued to increase. Donna Harvey, who worked as a part time Circulation clerk at the library for 8 years, is now a full time employee at the Carlsbad Department of Parks and Recreation. Joyce Cole, a page at the library, was promoted to fill Donna's old position. Dalyn Luedtke was hired as a page to work in the mornings. Other Circulation personnel news includes an interview of clerk Sandra Puccio regarding her writing skills and published works. The interview occurs in the newly released video entitled "Stein on Writing." Beverly Wade, a part time library employee of 5 years, completed her course work in Library Technical Services at Palomar College, Two pages were given short leaves of absence in order to star in the Carlsbad High School production of "Fiddler on the Roof," Ruthie Shvil and Francis Vrabel have returned to their previous roles as pages and can be seen singing and dancing in the stacks while shelving. Over one quarter million people have passed through the library doors since January 1, 1993. It is a point of pride that we try to ensure that each and every patron leaves satisfied. The Circulation Division does its utmost to accommodate the wishes and requests of the library patrons. . CIRCULATION DIVISIQN JUNE 1993 June marks the seventh month of videos being on open shelving for the library patrons. The patrons seem to prefer this shelving arrangement because the revenues from video insura.nce cont.inue t.o climb and are more than double from the previous year. The video revenues for June were $6,885. Along with the increase in video and book circulation, there has been an increase in fees and fines. The total combined revenue for the month is $12,407. Even with summer vacations, the patron count rose to 48,000, with the busiest day being June 1 during which 2,823 patrons entered the library. With the start of the Summer Reading Program, which began June 21, there has been a decided increase in book check-outs and patron registrations. A Circulation Page has been assigned to update the stack guide call numbers. This job will be performed quarterly, These stack guide call numbers enable the patrons to more readily find books, A Circulation Page, Sally Mills, has been promoted to the position of Circulation Clerk, She came to the library in March 1993, from Oklahoma, and has decided to settle in Carlsbad. Sarah Chavez has been hired as a summer page, She was hired through the San Diego County sponsored Hire-A-Youth Program. This program provides summer training and employment for economically disadvantaged youth, ages 14 to 21, We are very pleased to have her on the Circulation staff. She is an excellent worker and a valued team player. Six of the Circulation Pages graduated from Carlsbad High School on June 18th. Jake Sexton was co-Salutatorian and gave a rousing speech about the opportunities awaiting the graduating class of 1993. During the graduation proceedings, Ruthie Shvil sang to the class and guests an original song written by a member of her family. We are very proud of and happy for all our Circulation Pages who graduated in June, With the increased summer circulation, every effort is being made to service the patrons' needs with speed and efficiency, not to mention the continued courteous and friendly demeanor of the Circulation Staff. COLLECTION DEVELOPMENT AND ACQUISITIONS STATISTICS REPORT May 1993 Items Received Total Baker & Taylor Direct -------------- ----u----u---uu-------------- Books - Adult Main 710 404 306 Branch 87 05 2 Centro 0 0 0 subtotal 797 489 308 Rooks - Children Main 39 39 0 Branch 146 143 3 Centro 11 0 11 subtotal 196 182 14 Audio - Adult 88 22 66 Audio - Children 0 Video 66 Total Received 1147 0 0 47 19 740 407 Orders Placed Apr.1993 Fiscal Year to Date --------I- - -..--------.-- Orders 34 973 Requests (items) 183 11714 Videos Received from PMSC after being cataloged (Professional Media Services Corporation) 80 videos COLLECTION DEVELOPMENT AND ACQUISITIONS STATISTICS REPORT June 1993 Books - Children Main 355 Branch 30 Centro 25 subtotal 418 347 0 28 10 0 25 375 43 Audio - Adult 61 39 22 Audio - Children 2 0 2 Video 53 19 34 Total Received 976 755 221 Orders Requests (items) 59 1149 1032 12063 Videos Received from PMSC after being cataloged (Professional Media Services Corporation) 99 videos -------31 - -ai nistory I 7 ;HOLDINGS : f Titles Volumes Description of holdings: Books Books - Gen Circ Wks - microform Periodicals - bound Periodicals - microform Maps statistics FY 1992-1993 Total Holdings Total Additions Current FY 2,484 3 , 087 Titles 8 , 075 Total Holdings Last FY 25,049 32,261 Current Month Additions 630 757 27 , 533 35,348 Volumes 4 10 , 238 602 16,267 2,737 1,538 183 3,783 15,017 377 127 179 3 , 758 115 3,116 This Month Last FY 1 t 260 50 a24 Microfim (census, etc.! Reels of microfilm added this month Microfiche added this month ACTIVITY: This Month Total This FY Total Last FY +r- Reference questions 1 , 275 Daily average 47 Daily average 33 Researchels registered 815 'irculating collection: 171 Materials checked out - 85 -3 -7 13,098 14,548 48 10,872 36 1,851 . --- 9,735 33 136 .- 1,597 + 35 DISTRIBUTION OF RESEARCHERS: City 'This This Monty FY 147 1816 15 234 13 171 -7 -- This This This Month FY State Month FY 1 1 Carlsbad Ikl Mar area East S.D. area Encinitas area Escondido area Fa 1 lbrook Oceanside S.D. City etc. San Marcos Vista / 35 24 7 - - I I -7 Butte 4 - Arizona 1 1 12 193 62 536 13 132 2 31 -- Fresno Los Angeles Oranqe Riverside San Bernardino -- -- -- -- 1 Colorado 3 Nwada North Carolina 1 I OklaAoma 1 Texas - - - - 41 634 55 526 38 413 137 1665 - -. -- -- - 1 '- New Zealand-,. 151 1568 27 535 87 992 -- -- -- - - other Program statistics on other side. c' Programs: - Date - Hour Subject 8 MY 1O:OO a.m. Reginner's Class (4 hours) 11 May 1:30 p.m. Travel Research in the U.S.A. 25 May 1O:OO a.m. Overcoming Dead Ehds 25 May 1:30 p.m. Adoption Research Attendence 16 35 96 30 I . .x -. . .-. . ....... - .... .- -. . -1 - _-_.. ..... . -d -..,....._ _. . 'T: 4:: ' , ' _- ............ - . .-._ --. ~ . ,. . !. ..I .. .- --e.- .--- CI . ..-. .. I .. - --, ., . .. ........ .- =. I .., , : -,.:. . -.I. P: - . .... .. . . _.. - .. - ..... - .. .--. - . . ._ . -. ..- -_.. ........ -- Cf' --- .I_ . .- . . , .- - . e_-.. - ................... I . -_..... I.. ... ...... -- . ..... - ____.._..____ _.- .... - ... ...- ...... Genealogy - Local History Statistics F'Y 1992-1993 G-. June 1993 HOLDINGS : Current Month Additions Titles 93 Volumes 139 Description of holdings: Books Books - Gen Circ 33ooks - microform Periodicals - bound Periodicals - microform -PS Microfilm (census, etc.! Reels of microfilm added this mnth Microfiche added this mnth ACTIVITY : This Month Total Holdings 27.626 35,487 Volumesc 10..336 4 16.269 2.75Fj 1 ,S38 183 3.802 +r- - 7 -4 0 -2 + 70 - Total Holdings Last FY 25,049 32,261 -c Total This FY 14.334 10.596 1,791 Total Additions Current FY 2.Fi77 .3.23Fi Titles 8,146 u 15,019 378 127 179 3,777 19 Total Last N This Month Last FY 1,253 48 91 1 35 122 Reference questions 1,136 Daily average 44 Daily average 33 Researchels registered 861 Circulating collection: 194 Materials checked out 14, S48 48 10,872 36 1,851 DISTRIBUTION OF RESEARCHERS: City This This Monty FY County This This This This Month FY State -- Month E'Y Carlsbad Del Mar area East S.D. area Encinitas area Escondido area Fa 1 lbr ook Oceans i de S.D. City etc. San Marcos Vista Lz!51991 24 258 -- 14 185 Fi2 486. 39 565 29 442 126 1791 140 1708 39 574 80 1072 -- -- -- -- -- -- Kern -1- 4 -a 2fu -81 -611 1 de z157 San Bernardino 3 34 San Francisco 1 2 6 24 Ventura other counties 35 -- 237 Colorado1 25- -7 -3 - 2 2 Buisi ana -- Massachusetts 1 1 1 4 New Jersey 1 18 Texas -- -- See back for programs. Programs : - Date Hour Subject At tendance 5.June 1O:OO a.m. Reginner's class 19 8 June 1:30 p.m. Record keeping 40 22 June 1O:OO a.m. .Special collections - Carlsbad City Library 68 22 June 1:30 p.m. Military records 38 Q 2 W FY 92-93 Media Graphics JAN FEB MAR APFZ MAY JUN I PARTNERSHIPS FOR CHANGE / CENTRO DE INFORMACION Monthly Report May 1993 1. Adult Prouramminu. Two adult presentations were scheduled at the Centro during the month of May. Together, the presentations drew a total of 65 patrons. On May 12 Maximino Gallardo, a Highway Patrol officer, explained about safety and the new laws and regulations. May 26, Manuel Esperanza from the Employment Development Department in Escondido spoke on employment issues. In addition, Headstart held its monthly parents' meeting at the Centro with 43 parents, and the Festejando a las Madrecitas Committee meeting was held on May 5 (see attached letter). On 2. Children's Prouramminu. Our Spanish storyhours on Wednesdays and Thursdays are continuing to be very popular among preschoolers and young children. during this month. On May 4, children participated in making Mother's Day cards and Cinco de Mayo flowers; both these projects were displayed at the children's art display during the "Festejando a las Madrecitas" event. On May 5, Centro staff and a parent volunteer walked with children to Valley Junior High School to attend a bilingual puppet show entitled "Animal Folktales of the Americas"; this event was sponsored by the City of Carlsbad Arts Commission. In addition, two special programs were held at the Centro 3. Serra Ethnic Services Committee. On May 9 members of the Serra Ethnic Services Committee held their bimonthly meeting at the Centro. They expressed enthusiasm about the Centro and the services that the Centro provides to our community. committee, said that she had received good ideas from the Centro supervisor for the new summer outreach program that she is about to start in Calexico. Sandra Tucler, the Chairperson of the 4. Community Outreach. On May 8, the Centro participated in the "Festejando a las Madrecitas" festival at Holiday Park with an information booth. the committee which planned this event and also emceed the program. Centro staff member Jose Luis Maldonado was part of 5. Tour at the.Main Library. On May 4, the bilingual 6th grade class of Pine Elementary School visited the Main Library. The Centro supervisor showed the students and volunteers around the library to acquaint them with the location of materials and with how to use the computer catalog. 6. Staff. and programming at the Centro, the Centro supervisor's hours were raised from 28 to 30 per week, starting May 9. In response to the increasing community demand for services 7. Grant ADDliCatiOn. The library's application to the State Library for LSCA funds to continue PFC during '93-'94 was approved by the Library Board on May 19 and by the City Council on May 25. The application was submitted to the State Library June 1. May 17, 1993 Dear Linda, In planning for this year's IIFESTEJANDO a las MADRECITAS", Carlsbad Arts Associates decided to hold those meetings in Barrio Carlsbad. We found that the best place to meet was the Centro de Informacibn because of its location in the barrio and its easy accessibility. The barrio residents could walk to the meetings without needing transportation. That being the case, the majority of the planning came from Barrio Carlsbad. This was the first time we had so much participation from the residents of the area. It was quite an eye opener to see how very valuable this place is to the residents of the barrio. The staff makes it a warm, safe nurturing, and caring part of Barrio Carlsbad, very much like home. The children are involved in projects, reading books, playing games, receiving tutoring with homework ,etc. Every time that the committee met, we saw the needs of children and adults being met. It is a joyful place and a very happy place. Please thank your staff in allowing us the use of the Centro as a meeting place and also for their time and efforts. I'FESTEJANDO a las MADRECITASI* would not have been such a success without the assistance that all the members of the staff of Centro de Informacidn gave us. W Carlsbad Arts Associates cc Liseth Simonson 1200 ELM AVENUE . CARLSBAD, CALIFORNIA . 92008 PARTNERSHIPS FOR CHANGE / CENTRO DE INFORMACION Monthly Report June 1993 1.- Adult Pro- a E. Two adult presentatioiis were scheduled at the Centro during the month of June. Together, the presentations drew a total of 21 patrons. On June 9 Jim Lundgren from SEWJobs for Progress spoke about job training and immigration issues. On June 23 Patricia Alvarez spoke about the AIM program (Assistance for Infant and Mother). In addition a Headstart parents group visited the Centro, and the Centro Supervisor explained to the parents about the Centro and Main Library services, the Summer Reading Program for their children and how to obtain a library card. 2.- Children’sproaramrmn On June 21st the Centro de Informaci6n, in conjunction with the Main Library, started the Summer Reading Program . By June 30th, Centro staff had enrolled 79 children in the program. The month of June was our last month of Spanish Storyhour. Centro will resume the Storyhours again in September. 3.- Community Outreach. On June 11, during an awards assembly ceremony at Jefferson School the Centro Supervisor spoke in English and Spanish to students and parents about our Summer Reading Program at both Main and Centro. Also, on June 16th, the Centro Supervisor and the Head of Children’s services visited Pine Elementary School during an assembly to promote the different programs for the summer and encourage the children to participate in the Summer Reading Program and also to volunteer. 4.- Grant Money. On June 7 Centro received $6,500 from an LSCA grant for children’s materials. Centro staff have been actively involved ordering from different vendors and making contacts with new vendors for the most recent Spanish materials available. 5.- Community Partnershin During the month of June the community group Barrio Arte has been using space at the Centro to paint a portable mural. The mural has a theme of Hispanic culture and harmony among all people. This project is sponsored by the City of Carlsbad Arts Commission and Daniels Cablevision. 6.- ESL Class. MiraCosta College is having a morning ESL adult class at Pine School during the summer. Adult students and teachers have been droping in at the Centro during their morning break to check out materials and to apply for library card. 7.- Media article. On June 17th an article about the Centro de Informaci6n and photos appeared in the Carlsbad Sun newspaper. 8.- Training Materials. Carlsbad City Library through PFC received from the State Library a staff development grant of $6,000 worth of training materials related to diversity awareness. The materials will be used for library and city staff training and will be available for community groups to use. REFERENCE ACTIVITIES FOR MAY 19Q3 Calk Ahrens and Geoff Armour attended the Local History Workshop sponsored by Serra Reference Committee on May 4 at Balboa Park. They toured San Diego Historical Society Archives and heard keynote speaker Neil Morgan talk about the history of San Diego and the future of libraries. Callie attended the May 6 meeting of the Sem Reference and Collections Committee at the Coronado Library. The committee applied for a grant from the System Advisory Board tp publish a new edition of the Union List of Periodicals. On May 12, the Reference Staff began handing out surveys to patrons to evaluate reference effectiveness for a study being done by the California State Library. Fern Gordon led a library tour of 15 students from an English as a Second Language Class during the same evening. Char taught a Reference Skills Class on how to find out information on local companies on May 13. Leila Dooley represented the Reference Department at the Carlsbad Chamber of Commerce Business and Consumer Expo held at the Koll Center near the airport. She answered questions about online searching at the library's booth. Aproximately 100 persons attended. J 1’ REFERENCE ACTIVITIES FOR JUNE 1 Q83 Callie Ahrens attended an Investment In Excellence facilitators meeting on June 1. Char Kennedy taught a class about the library’s Job and Career Information Center to 10 students from Cathy Bertsch’s Job Search Class from the California Department of Rehabilitation Services. A group of 10 women from Hadassah came in for a tour of the -library and reference department, which was given by Callie Ahrens. -j Gretchen Gabbed attended an INMAGIC Indexers Meeting at the Oceanside Public Library on June 1 1. A total of 5 students attended reference skills classes on Jine 17 and 24. Technical Services Report May 19533 In May, Technical Services staff added 1,025 books and 238 audiovisual items to the library's collection. A total of 593 books and 81 A-V items were withdrawn from the collection. Library users made 271 calls to the library's dial-up catalog. The service was unavailable for several days due to hardware problems following a power outage, but all the hardware has been successfully reset. INLEX, the company that provides our online catalog and circulation system, has asked us to test the newest version of their software. This has been successfully installed. There are few changes that would be noticed by the public or most staff; most of the new features being tested have to do with the acquisitions features of the software, such as electronic ordering, fund accounting, and so forth. In May, Technical Services staff attended two meetings out of town. Chris Pickavet attended a meeting of the Serra Technology and Automation Review Committee, in San Diego. Most of the meeting was on actions being taken by San Diego area libraries to meet the requirements of the Americans with Disabilities Act. Mary Sasso attended a workshop sponsored by the same committee in Escondido, on how to write and evaluate RFPs (Requests for Proposals) when considering the purchase of expensive equipment or services. worthwhile. Both meetings were quite Technical Services Repore June 1993 In June, Technical Services staff added 1,103 books and 219 audiovisual items to the library's collection. A total of 1,057 books and 106 A-V items were withdrawn from the collection. In addition to the cataloging done by library staff, the library has purchased cataloging information for over 10,000 microfiche in the Genealogy collection, automated catalog system, INLEX, worked with specifications drawn up by Mary Sasso, the library's system manager, to produce a program that would add the call numbers for all 10,000 microfiche automatically. (This is possible because the microfiche has a call number based on a numerical system from the producer: we do not use the Dewey Decimal System for this collection.) Due to the size of the collection, it was not possible to add all the cataloging information at once. The first 498 cataloging records were added in late June, and we expect the project to be finished in July. The vendo* of our Library users made 274 calls to the library's dial-up catalog in June. The city is working with the telephone company on a project to upgrade the quality of the incoming phone lines, so that users will experience less line noise or static when they call in. -- Monday, June 21,1993 Name: Gail McGovern Company: California State Libnuy Phone: (916) 322-0369 (91 6) 323- 1870 Name; Linda Jones Company: Carlsbad City Library Phone: (619) 434-2998 Fax: (619) 729-2050 I Total number of pages, including cover: 1 - Message: Congratulations, ywr application for the PFC Staff Development Collection has been approved. The collection will be sent UPS in 2 boxes to arrive within the next two weeks. You will hear mom about future uaining in the near future. If you have any questions, call or fax me at the above numbers, June 22, 1993 Cy Silver Title I1 Applications Library Development Services 1001 6th Street, Suite 300 Sacramento, California 95814 Dear Cy: This letter and the enclosed application packet comprise the Carlsbad City Library's application for a Library Services And Construction Act, Title 11, grant for ADA compliance access remodeling. Enclosed please find four copies each of the following items: 1. LIBRARY SERVICES AND CONSTRUCTION ACT, TITLE I1 PUBLIC LIBRARY CONSTRUCTION PROJECT SUPPLEMENTARY PROJECT APPLICATION 2. LIST OF ENCLOSURES 3. SQUARE FEET PER CAPITA EXPLANATION 4. HANDICAPPED ACCESS REMODELING COMPONENTS 5. CARLSBAD CITY LIBRARY AMERICANS WITH DISABILITIES ACT VEY, AND LIBRARY BOARD AGENDA COMPLIANCE EVALUATION, DECEMBER, 1992, FACILITY SUR- 6. CARLSBAD CITY COUNCIL AGENDA BILL: AMERICANS WITH DISABILITIES ACT GMEVANCE PROCEDURE POLICY AND COM- PLIANCE ACTION PLAN, WITH EXHIBITS 1250 Carlsbad Village Drive Carlsbad, CA 92008-1991 (619) 434-2870 FAX (619) 729-2050 @ June 22, 1993 Page 2 . 7. CARLSBAD CITY COUNCIL RESOLUTION, DATED JUNE 22, 1993, AUTHORIZING APPLICATION FOR LSCA TITLE 11 CONSTRUCTION ING FOR THE PROJECT. FUNDS AND CONFIRMING THE AVAILABILITY OF LOCAL FUND- I will be happy to supply any additional information you may require. Sincerely, @ Cliff Lahge Library Director Enclosure California State Library LSCA 16 Suppl., 1993 Page 1 of 7 LIBRARY SERVICES AND CONSTRUCTION ACT, TITLE II PUBLIC LIERARY CONSTRUCTION PROJECT SUPPLEMENTARY PROJECT APPLICATION, 1993 A. PROJECT DATA 1. Legal name of jurisdiction owning the facility: City of Carlsbad 2. Contact person's' name:- Title:-& TeIephone:14Lg 1 ma7u75 Address: 17W Dry- vi 1 I;(- ~7. . fiT1.W. m 97aa~7 d 3. Name of project l%i.n Library access irm3rwements 4. Project is (circle d applicable phrases on line a. or b. (on one line only, whichever is appropriate)): - to becanre future (and addition to) (branch) main library) &led access remodelin a Branch Lihrary b. (New) (main Iibrary) (branch library) (addition to existing) (conversion of- not a private residence) 5. Identify the senrice area (to be) served by the facility (e.g,, from 1990 census, name from table of places of . _. -_ - I- . . 2,500 or more; or name of county; or specified census mas): -Citv of -1s bac! .- For convenience, if the sexvice area overiaps a census area with readily-available data, the census area data may be used as long as the total popuiation ofthe service area is within 10% of that of the cams area, If so used, explain. NA *- -. . Congressional district(s): 51 L.. . 6. If new building, addition or conversion, includiig additions in conjunction with an access remodeling project, name of professionai librarian as project consuItanc - ,,- . NA 7. Name of architea? or engineer (circle applicable word) preparing cost estimate. - Kmon W. Sal 6win h&=.& 5; -.+I.. -_ -- Registrationno.: C10382 Address (firm name if applicable): .. .. Me-& 7 &G+ n Ah; +*e: 7111 nRll q+ ni PI Q31f71 8. b the Library whi& operates the service in the proposed project involved in any other applications? Y~s/No:E SEE HOW TO APPLY FOR SUPPLEMENTAL LSCA TITI;E XI CONSTRUCTION FUNDS, 1993 Fding (receipt) deadline is Monday, June 28, 1993 a- s& *. .+' +:8.:% 1,' This pamn should be avaifable fiom July 5, 1993 until August 13, 1993. .. "I . -' * For gened library constma bn projects, the estimata must be prepared by an architect For remodeling projects, all but the dmplest projects will require an architect. If an engineer is desired, State Library prior approval is nqcrind. ' *If Yes, Ah list she- the Library's priorities among them. Indicates required enclosure (udejs obviously Not Applicable because of nature of project or Id situation);- in case of doubt. inquire. Failure to enclose may void Application. To avoid confusion on the part of reviewen, please provide a list of the - enclosures, and label each enclosure to correspond with the requirement .. California State Library LSCA 16 Suppl., 1993 Page 2 of 7 B. PRESENT FACILITY (If none, explain in B.4. and D.3. below) 1. Year when built or latest addition: ? 984 Total sq.ft. today:-o If date above is 1982 or later, it is assumed that the facility complies with the Title 24 Access Compliance regulations adopted July 1, 1982. *If that assumption is not correct, enclose explanation. For Line 2. following: Handicapped access remodeling projects must provide at least .5 sq.ft. per capita today (including any proposed addition to be built in conjunction with the handicapped access remodeling). New buildings must provide at least that amount for 2013. For either, a lesser local standard formally adopted prior to December 1, 1992 will be accepted. 2. Square feet per capita. a. Handicapped access projects: b. New buildings: (See attached qlmtion) Population today37,198 S0WCe:BAG 1991 sq.ft./Cap. Population est. for 20134: Source: Sq.ft./cap:- 3. If Line 2. above is less than .5 sq.ft./cap., what is that lesser standard adopted by the operating jurisdictiod prior to Dec. 1, 1992?:- sq.ft./cap. When was that standard adopted? (Date) .* *Documentation of the lesser standard and its adoption is enclosed?(YesMo):- * 4. Facility and its location conforms to jurisdiction's encZosed long-range plan for library facilities, and the Ian h& been reviewed or updated since the 1980 census. (YeslNo): NA (p consultation with 8y Silvgr on 6/8/93. Not applicable due to nature of project.) *a. If site is known, provide: a. 1. Its location and secure availability, and a.2. The rationale for site selection (e.g., logical location, access, size, conformance to long-range facilities plan, cost, ability to accommodate library growth). b. 1. The criteria to be used for site selection (e.g., those in 1.2 above, with information specific to the local situation), and b.2. The process, schedule etc. for site selection. *b. If new building and the site is not known, provide: 5. Name of nearest other public library facility of 7,500 sq.ft. or larger: m;rrlSidp Pnh? ic T.T 'hrxfr Distance:4 mi. Size in sq.ft.: 3OtOOO Does it comply with ADA? (YedNo):>s -- \ . .A ~ -7 ".$ r'. )I r , - <:' . ' If local estimates do not provide 2013 figures, use 2010 instead. "Operator jurisdiction" means the library operating the service, not necessarily the jurisdictionowning the facility. Such most typically occurs in county systems, with a city-owned facility operated by the county library. * Indicates required enclosure (unless obviously Not Applicable because of nature of project or local situation); in case of doubt, inquire. Failure to enclose may void Application. To avoid confusion on the part of reviewers, please provide a list of the enclosures, and label each enclosure to correspond with the requirement. .- California State Library LSCA 16 Suppl., 1993 Page 3 of 7 C. IF HANDICAPPED ACCESS REMODELING PROJECT: * 1. * 2. * 3. * 4. 5. Library's self-evaluation plan adopted under ADA regulations $35.1056 is enclosed (Yes/No):yes Provide the following if not included in the self-evaiuation plan: (a) The list of interested persons consulted under the requirements of ADA regulation §35.105(~)(1). (b) Information regarding how handicapped persons will, following the proposed remodeling, gain access to the facility and its services, including but not limited to signage; parking; entrances; access to library staff and collections; restrooms; drinking water and telephones. Attach sketches or other illustrations if desired. Handicapped Access Remodeling Components form is enclosed (Yes/No):Es If the project also includes an addition (new construction) to bring facility up to sq.ft./cap. minimum in B.2. above, Outline Building Program (LSCA Form 32B) or comparable alternative is enclosed for the addition part of the project? (Y~s/No):JA Does the project make services available: (a) By agreement or plan among related libraries on a regional basis within a library jurisdiction?(Yes/No):No. or (b) without such agreement or plan, in a large geographical area in which distances to other accessible facilities are comparable to or greater than those in (1) preceding?(Yes/No): NO *If Yes for (a) or (b), provide documentation. D, IF NEW BUILDING, ADDITION OR CONVERSION PROJECT. * 1. 2. Required Outline Building Program (LSCA Form 32B) or comparable alternative is enclosed? (YedNo):~ Total square feet needed by 2013 (from Step 8 of Outline Building Program): NA * 3, Statement describing current service deficiencies is encZusd (Yes/No)a The plan under 935.105 is the responsibility of the "public entity", defined in ADA 9201(1) as [** = omitted material] "(A) any ** local government; (B) any department, agency, special purpose district, or other instrumentality of a State ** or local government; **". Authority to adopt such plan under California law lies with, for a municipal library, the Board of Trustees or such other authority as a charter city may provide; for a county library, the County Librarian or alternatively the Board of Supervisors; and for an independeat-special district library, its Board of Trustees. The 335.105 plan should, among other things, consider 335.150, which says in part: "Existing facilities. (a) General. , A public entity shall operate each service, program, or activity so that the service, program, or activity, when viewing in its '-~.Cntirety, is readily accessible to and usable by individuals with disabilities. This paragraph does bt -'(1) Necessafily require a * public entity to make each of its existing facilities accessible to and usable by individuals with disabilities; ". (b) Methods: (1) * 'General: A public entity may comply with the requirements of this section through such means as ** reassig'nment of services to . accessible buildings ** ." -2 *-@ $ ' If desired, enclose appropriate photographs or drawings. Indicates required enclosure (unless obviously Not Applicable because of nature of project or local situation); in case of doubt, inquire. Failure to enclose may void Application. To avoid confusioa on the part of reviewers, please provide a list of the -' " * enclosures, and label each enclosure to correspond with the requirement. .a E. PROJECT FINANCE California State Library LSCA 16 Suppl., 1993 Page 4 of 7 1. Eligible local* construction funds availa,.,: now or expended on project since May 1, 1990: To Be Expended: a. b. c. Accumulated capital improvement fund: d. Revenue sharing/FHA: e. CDBG: f. Other eligible funds (specify) Already Expended Since May I, IM: g. Advance plans: h. Estimates: i. Site acquisition: j. Other (specify) Tax levy or General Fund: Bonds, amount authorized for this project only9: 2. Sum of la. through lj.: ," Line 2 is Local Funds for Mach 3. 4, Other, non-eligibie funds available (specify) Sum of Lines 2 + 3: Line 4 is Total Fud Available for Project 5. LSCA requested: If access remodeling project, including any &ition$' needed to meet square foot minima, must be at least $15,000 unless main library in One-jIacility system serving 5,000 or fewer people-. If nav building unrelated to access remodeling, must be at least $25,660. Sum of Lines 4 and 5 (= total funds needed): Neither may exceed $630,000. . . .T; i 1. . 6. 7. Line 2 divided by line 5: I. 38 Line 6 Should Equal Line F.8 on Next Page Result must be at least 1.35". (Round to nearest dollar) $ $ $ 50,033 h +$ $ 50,033 +$ $ 50,033 +$ 36,231 $ 86,264 -- * FHA, Revenue Sharing, CDBG, state, local and donated moneys are considered 'lo& funds for LSCA purposes. Other federal is considered non-local, and may not be included. Documented expenditures for staff in&lv&i in project planning and administration ' (e.g., portions of library director, public works and other staff), as well as other local expenditure (e+, overhead; plantings), may be included. In-kind contributions are by definition not gexpenditures", and may not be included. ' Cost of bond sale may be included; cost of bond election is not eligible for inclusion. lo *If project includes an addition in conjunction with remodeling, attach description of how much is remodeling, how much addition, H b and the general method used for estimating those two separate costs. That is, eligible local match for access remodeling must be at least 57.5% of project cost (excluding ineligible funds). .. California State Library LSCA 16 Suppl., 1993 Page 5 of 7 F. ELIGIBLE PROJECT EXPENDITURES SINCE MAY 1,1990 AND ESIlMATED TO COMPLETION (If project includes ADA remodeling, include in Lines F.l-F.8 all Costs from Handicapped Access Remodeling Components form.) 1. Planning and architect's fees (including initial planning cost: Basis for fees: 12 % of construction or other (specify): 2. 3. 4. 5. 6. 7. a. 9. Site acquisition: $ Site development *(if unusual costs, attach explanation): $ Construction (not including interiors even if in construction contract). Include cost of construction estimates if incurred.): $ 23,800 Interiors (including finishes, floor and window coverings, shelving; furnishings, public use microcomputer and facsimile equipment, . built-in equipment, whether or not in construction contract): $30.865 Landscaping: other (specify) 25% contiwency, 1036 contractgr's overhead and pFofit: Sum of Lines 1 through 7 (= project cost): $ 2,000 + $20,499 $- lhis Should Equal Line E.6 On Previous Page If new building/addition/conversion (incl. any addition in conjunction with access remodeling project, to meet sq.ft,/cap. requirements): a. Gross square footage to be built: sq.ft. b. Gross sq.Ft. In Outline Building Program, Form 32B: *IfLine 9.a. Sq.Ft. above differs fiom Form 32B by more than 15%. aftach explanation. c. Construction cost/sq.fi. (F.4. above divided by F.9.a. above): $ d. Local standard cost per sq.fi. for similar constructionCr or conversion: $ 10. If addition or remodeling is to be done in conjunction with non-eligiblepurpose (e.g., general rehabilitation project), cost of total project: $ Basis for determining the part eligible for LSCA (whose cost is the sum of Line E.2 plus E.5) Amounts on Linek-3 - 10 shodd be provided by the Architect or Engineer listed on Line A. 7. ,. . It Architects may, at their option, use the Optional Method for Esrimating Public Library Constructi~n cosis, with the application materials. * Indicates required enclosure (unless obviously Not Applicable because of nature of project or local situation); in case of doubt, inquire. Failure to enclose may void Application. To avoid confusion on the part of reviewers, please provide a list of the enclosures, and label each enclosure to correspond with the requirement. .- .. .. .. California State Library LSCA 16 Suppl., 1993 Page 6 of 7 G. ESTIMATED SCHEDULE OF EVENTS (Time periods for State Library review are from californiu code of Regulations, Title 24, Part 1, 516-304, utilized by the State Librarian to the extent practicable for LSCA Title II.) 1. For new buildings/additions/conversions, including access remodeling projects that include additions, indicate date of submittal to State Library of: a. Complete building program and schematic drawings / outline specifications: (State Library will require 15 working days for review.) (State Library will require 15 working days for review.) (State Library will require 22 working days for review.) b. Preliminary drawings/specifications: c. Working drawings/specifications: NA NA 2. For access remodeling projects not involving additions, india date of SubmittaI to State Library of: a. Schematic or preliminary drawings/specs: b. Working drawings/specifications: (State Library will require 15 working days for review.) (State Library will require 22 working days for review.) 3. For all projects: a. Beginning date of construction: b. Completion of construction, including instailation of shelving and furnishings if not in construction contract: Juri. 30, 1994 H. LOCAL FISCAL REQUIREMENTS 1. Local ordinances or regulations with regard to allocation of expenditures for construction to different fiscal years when obligations carry from one fiscal year to another arc .-s? C’ = City Council, by budget resolution, carries forward capital construction funds from one year to the nexk. 2. Local accounts for constfiction purposes are on: cash basis basis. (Circle applicable phrase(s) .) SEE HOW TO APPLY FOR SUPPLEMENTAL LSGQ TlZE 11 CON~UcnON FUNDS, 1993 California State Library LSCA 16 Suppl., 1993 Page 7 of 7 CERTIFICATION OF APPLICATION I certify to the best of my knowledge that the preceding application of the City of Carlsbad (name of jurisdiction) is true and complete. Upon approval of this application, design and construction of the project will begin promptly and be completed without unreasonable delay in accordance with the application. It is understood that all design documents will be subject to State Library approval, and that LSCA grant funds herein applied for are subject to receipt from the U.S. Department of Education. SIGN&URE OF &ED TO MAKE APPLICATION BY MARGARET STANTON PRINT NAME ANCE, RESOLUTION OR MINUTE ORDER OF THE GOVERNING BO Mavor Pro Tern - TITLE DATE Return this application and all other required application materials so they are received (not postmarked) by 4 p.m., Monday, June 28, 1993, at: Cy Silver - Title II Applications Library Development Services 1001 - 6th Street, Suite 300 Sacramento, CA 95814 SEE HOW TO APPLY FOR SUPPLEMENTAL LSCA 77- II CONSTRUWON FUNDS, 1993 FOR LIST OF ALL REQUIRED SUBMISSIONS CARLSBAD CITY LJBRARY LIBRARY SERVICES AND CONSTRUCTION ACT, TlTLE II PUBLIC LIBRARY CONSTRUCTION PROJECT LIST OF ENCLOSURES 1. SQUARE FEET PER CAPITA EXPLANATION. 2. CARLSBAD CITY LIBRARY AMERICANS WITH DISABILITIES ACT COMPLIANCE EVALUATION, DECEMBER 1992, FACILITY SURVEY, AND LIBRARY BOARD AGENDA. 3. CARLSBAD CITY COUNCIL AGENDA BILL: AMERICANS WITH DISABILITIES ACT GRIEVANCE PROCEDURE POLICY AND COMPLIANCE ACTION PLAN, WITH EXHIBITS. 4. HANDICAPPED ACCESS REMODELtNG COMPONENTS FORM. 5. CARLSBAD CITY COUNCIL RESOLUTION DATED JUNE 22, 1993, AUTHORIZING APPLICATION FOR LSCA TITLE I1 CONSTRUCTION FUNDS AND CONFIRMING THE AVAILABILtTY OF LOCAL FUNDING FOR THE PROJECT. ENCLOSURE 1 SQUARE FEE" PER CAPITA EXPLANATION The current main liirary (24,600 square feet) serves a population base of 37,198, representing all but the Southeast Quadrant of the city. The current standard for library space, adopted by the City Council, is 0.8 square feet per capita. This standard, although currently not met, will be exceeded when the new main library in South Carlsbad is completed. At that time, the current main liirary will be designated a branch and will serve the northern half of the city. -. . ,. ENCLOSURE 2 CARLSBAD CITYLIBRARY AMERICANS wI1[1EI DISABILlTIES ACT COMPLLQNCE EVALUATION DECEA4BEREW2 FACILITY SURVEY PARKING No deficiencies. STATRS Tread nosings are not rounded or curved and do not project more than 1 Wpast the step risers. ... . *- I HandraiIs do not extend at Ieast 12" beyond the top step or ha. rounded ends and do not have extended sections paralIe1 to the floor at the top step of the stairs or extend the depth of one tread plus 12" past the bottom step. *I *--, f' . ... ... , y,.= .I - . .- .-gctr,s .~ .. -,,-. Ends of handrailsare not rounded and do not return smoothly to the floor. 4.- -_ .? ' 2.:;. -. - - - -,e.- . -.-- Diameter or width of gripping surface of handraiI is V4" too wide. FLOORS .' No deficiencies. ACCESSIBLE ROUTES BFIWEEN MAJOR PUBLIC SPACES No deficiencies. _- BOOK STACKS .. , There are three points in the where aide space. does urn 36" space requirement. There are two points in the stacks with inadequate clear space'of 36"-48" at 'the ends of the ranges for wheelchairs to turn comers. :a,,; - :A. . ., . SERVICE COUNTERS Branch liirary Children's Desk and Reference Desk are accessible. Branch circulation desk is 3" above the maximum allowable height. Main library Children's Desk, Circulation Desk, and Genealogy Desk are all accessbile. Reference Desk is 3" above allowable height. There is space to insert a lower service counter adjacent to this desk. SECURITY SYSTEM GATES No deficiencies. At least one of each type of fixed seating, tables, or study carrels is handicap accessible. However, there are some areas, especially in Genealogy, where the minimum 32"-36" passage is generally blocked by crowded tables and chairs. These areas will be cleared as needed by staff on duty to insure adequate wheelchair access. Tables and service counters have accessible tops between 28"-34" above the floor. The current exception is the Reference Desk, which needs a lower counter area with at least 19'' for hee space. .. .. -a, F I RESTROOMS Public restrooms are not handicap accessible. One restroom in the staff lounge has been partially converted for handicap access. This restroom is located on an accessible route, although staff direction is required. Doorway to handicap restroom is 28" wide, which does not meet the 36" minimum standard. Accessible stall should be at least 60" wide and 56" long. Stall meets the length standard but is only 35" wide. Stall is equipped with grab bars, but they are 25" long behind the toilet (should be 36") and 38" long on the side wall (should be 40"). fl, Toilet seat is 16" above the floor instead of the required 1T'-19". SINKS AND MIRRORS Hot water and drain pipes under sinks are not insulated or protected against - contact. Mirror is 46" high and does not meet the standard (no higher than 40" above the floor). Paper dispenser is 58? above the floor and needs to be remounted at no more than 48". WATER FOUNTAINS Public water fountain is located outside the main entrance and is accessible by wheelchair. However, the spout is located 8" from the front edge of the unit and should be no more than 3". SIGNAGE Permanent signs for rooms and spaces are not in compliance. Major overhead signs are at least 80" above the floor but not all have letters at least 3" high. Permanent signs are not mounted at 60" above the floor, are not raised 1/32", and are not accompanied by Grade 2 Braille. el.$ . lj, ..e. ELEVATORS Elevator to public mezzanine is accessible and located on an accessible route. However, the call button is centered too high. Floor designators are centered at 54" above the floor (should be 60''). Door is supposed to hold open for 20 seconds if obstructed (only hold for 5 seconds). .. Elevator cab does not have adequate clear floor space of 54" by 68". Elevator control panel does not have buttons designated by Braille and does not provide a visual indicator. smALARMs ?fl No deficiencies. PUBLIC TELEPHONE No deficiencies. RESOURCES AND SERVICES Access to the library's resources and services was reviewed both by staff and by the following representatives of the disabled community: Richard Wooten (wheelchair bound) Charles Stillwell (deaf) Bill Seifert (blind) Equal access opportunities for the handicapped are reasonably available for the following basic library resources and services: 1. Book and Audiotape Collections a. b. Over 5,000 large type adult and children's books. Over 1,100 new Talking Book titles provided by the Braille Insitute in Los Angeles several times per year. .. , 0'. _. .. '2. Videotapes Over 3,000 closed captioned videos with identification stickers on cases. 3. Reference Services a. b. Electronic print magniser available. TDD (Telephonic Device for the Deaf) machine available. - 4. Programs % %F$-2.-& ?*\.%f :.-*%%.&-,., Signing available through Magnolia School's Communications Center for both adult and children's programs. -. 5. Shutins Liiraxy's Homebound Program uses volunteers to deliver materials to patrons who are physically unable to get to the library. 6. Public Relations The following large print notice will be printed on all hiraxy newsletters: "The library provides reasonable access for peop disabilities to all basic resources and services." ' . .*'. ." . . Ir. . SUMMARY Correcting all deficiencies noted in this self-evaluation will provide equal access to all services and resources available at the Carlsbad City Library, including access to one of the following: entry, second floor mezzanine, drinking fountain, public restrooms, service counters, and permanent signage. Where access is limited or inconvenient, staff will provide all necessary assistance to retrieve materials, create space, or interpret resources. Handicap access to public restrooms is the major facility deficiency, one which has been listed by the city’s Facilities Maintenance Department as requiring an upgrade during any future renovation of the Cole Library. . f. CARLSBAD CITY LIBRARY BOARD OF TRUSEES 3:OO P.M. 1. 2. 3. 4. 5. 6- . 7. .. _- . k-' - 8. AGENDA DECEMBER 16,1992 COUNCIL CONFERENCE ROOM Call to order. Approval of minutes. Monthly library division heads reports. Library Board comments. 9. .- h%rary video documentary: carfsbad City Liirary; Planning for a New hi. ..... - ..... -. ... 10- Director'sReport . L1 ...... --- .. 13. . SERRA ADVISORY BOARD cooper .- L. -.-C.-.. - . * . 14. persons eg kmce .* - 4 or-id-& S.&';h && ~o*~~~+i&&&a~e may contact the lii at least 24 hours Mor to the meeting to arrange for reasonable accommodations. -- - -- -- 16. ADJOURNMENT. .. ... .. .. .. - .. . I- . . AB# U,Wb MTG. 7/28/92 DEPT. CM .. . _- p a w 2i TITLE: AMERICANS WITH DISABILITIES ACT GRIEVANCE PROCEDURE POLICY AND COMPLIANCE ACTION PLAN u ENCLOSURE 3 CJT" OF CARLSBAD - AGEN"4 BILL *- a DEPTUHD. CITY ATIYS CITY MGR. - 3ECOMMENDED ACTION: Adopt Resolution No. 92-2yo approving a grievance procedure policy and compliance action plar in response to the Americans with Disabilities Act. ITEM EXPLANATION: The Americans with Disabilities' Act (ADA) provides protection for the disabled against discriminatior in areas of employment, State and local government services, public accommodations, anc telecommunications. Individuals are protected under the act if they have a physical or menta impairment that substantially limits a "major life activity" such'as walking, seeing, hearing, speaking cr performing manual tasks. Most local governments, including Carlsbad, are recipients of Federz financial assistance, and therefore, must already prohibit discrimination against the disabled under the Rehabilitation Act of .1973. ADA extends Rehabilitation Act regulations to all local governments anc includes some additional requirements. A task force has been formed to ensure that the City is in compliance with all ADA requirements Members of the task force have completed inspections of City facilities to determine what alterations are needed to ensure that the disabled have access to City services, programs and activities. These alterations must be completed prior to January 26,1995. Surveys have also been conducted to solicr: comments from City employees and the public on what might be done, so that the City can better accommodate .the disabled.Results of the inspections and surveys have been used to formulate a Compliance Action Plan (included as Exhibit A to Resolution N0.?2-240) to meet the 1995 deadline The Compliance Action Plan does not commit the City to expend the amount of funds identified in the plan. The estimated amounts listed in the plan would fund improvements to meet compliance requirements by physically modifying the facilities. There are other alternative means of achievinc compliance which may not necessarily require all of those alterations listed in the plan to be completed. Staff will evaluate those alternatives before they return to Council with recommendations for appropriating funds. J A City Council Policy' (included as Exhibit B to Resolution No. 9tL-2Y0 ) to establish grievance procedures has also been drafted to address complaints related to the City's compliance with ADA requireme.nts. The policy is designed to resolve allegations of noncompliance on an informal basis whenever possible and filing of a written grievance does not preclude such an informal resolution. The Act also requires an evaluation of all services, programs and activities be conducted by January 26, 1993 to determine how the disabled are being accommodated, or what actions need to be taken to do so. All City departments are currently conducting evalc!a!ions. Results of those evaluations will be compiled into a report which will be made available to L: . ablic and submitted to Council for review. .. FISCAL 'IMPACT: I It will cost approximately $973,800 to complete the modifications to City facilities necessary to comply with ADA requirements. There may be other acceptable methods for meeting ADA requirements which would reduce the amount of funds necessary for complying with the act. Staff will analyze these alternative compliance strategies before any substantial expenditures are proposed for Council consideration. .* .. Page Two of Agenda ,111 No. 1: 8 16 ... . ..... ,. The ADA Task Force and Finance Department staff are exploring alternative sources of funding the projects, including the Capital Improvement Program, City Operating Budget,. General Fund Reserves, and Community Development Block Grants. The City could face possible fines, court actions, or loss of federal funds if it does not comply with the act. Although Federal tax incentives are available for the private sector to recover some of the costs incurred as a result of complying with the act, local and state governments do not have any means of recovering such costs. Council may wish to encourage Congressional representatives to introduce legislation which would allow state and local governments to be reimbursed for some or all of those costs. EXHi B ITS: 1. Resolution No. 9x470 c ... * -. . ~ .. . . .._1 , 7, .I . .. . .. .. ~. .. . .. .:. . ., '* . . . - . .- :: - , .. .- .. 2 % u 4 6 7 8 9 10 I1 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 92-240 A RESOLUTION OF THE CIN OF CARLSBAD, CALIFORNIA, APPROVING A POLICY IMPLEMENTING GRIEVANCE PROCEDURES AND A COMPLIANCE ACTION PIAN FOR MEETING REQUIREMENTS OF THE AMERICANS WITH DISABILITIES ACT. WHEREAS, The United States Congress has enacted the Americans with Disabilities Act (the "Act") to provide a national mandate for the elimination of discrimination against individuals with disabilities; and WHEREAS, the Act requires public entities to disseminate information to applicants, participants, beneficiaries and other interested parties to inform them of the rights and protections afforded by the Act; and c WHEREAS, the Act requires public entities to designate an employee responsible for ensuring that their organization complies with the Ad, establish a grievance procedure to assist individuals in resolving complaints and establish an action plan to describe how facilities will be altered to provide access for disabled individuals; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: T. - 1. 2. That the above recitations are true and correct. That the City Manager is hereby designated as the employee responsible for ensuring that the City complies with the Act and that the City Manager may delegate this duty so long as the name, title and location of the responsible employee is posted so that an . individual with a complaint can easily locate the person. 3. That the Americans with Disabilities . Compliance Action Plan attached as Exhibit A, which identifies facilities in need of modification to meet Americans with Disabilities Act requirements, is approved, and physical or other remedial measures will be taken to ensure the Ciy is in compliance with the act, /I/ L --- I 2 3 4 5 6 7 a 9 10 - 11 -. 12 13 14 %@e.& '1 5 16 19 20 21 : 2 2 . , ,. 27 za > .. 4. That City Council Policy Number 52, Grievance Procedure Policy for Allegations of Non-Compliance with Americans with Disabilities Act, attached as Exhibit 6, is approved. . PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City I i Council held on the 28thday of JULY , 1992 by the following vote, to wit: AYES: Council Members Lewis, Kulchin, Larson, Stanton NOES: None ABSENT: Council Member Nygaard . UDE A. LEWl$May<r ATTEST: ALETHA L RAUTENKRANZ, City Clerk -. ,. . :s. . , . . . . .". -- . . . .. . ._ ? .. -. . .. 2.F .. ., - ->I._ . .. ' 2. .. . , , .'. .. . ... Exhibit A CW OF CARLSBAD AMERICANS WITH DISABILITIES ACT COMPLIANCE ACTION PIAN President George Bush signed the Americans with Disabilities Act (ADA) on July 26, 1990 and its provisions went into effect on January 26, 1992. The act provides comprehensive civil rights protection to the disabled in the areas of employment, State and local government services, public accommodations, and telecommunications. An individual is considered to be disabled and protected under the act if they have a physical or mental impairment that substantially limits a major life activity such as walking, seeing, hearing, speaking, or performing manual tasks. An ADA Task Forcs has been established to ensure that the City of Carlsbad complies with ADA requirements. An evaluation of all City services, programs, and activities is being conducted to determine how disabled individuals are accommodated or how they can be accommodated in the future. A report on the findings of the evaluation will be completed and made available to the public prior to January 26,1993. City of Carlsbad facjlitjes have also been inspected to determine what alterations are needed for them to meet Americans with Disabilities Act requirements. The necessary alterations are listed on the attached pages along with the estimated costs and year in which each project will be completed. City employees and the public have also been surveyed to identify how the City can better accommodate the disabled. Suggestions obtained through the suweys, and responses to those suggestions from the ADA Task Force, are summarized below: A number of survey respondents commented on the fact that there is no handicapped parking or access to City Hall from the main parking lot. Handicapped parking and access is provided in the smaller parking lot in the rear of the building. There is a sign indicating this in the main parking lot. A larger sign will be installed to provide better notice concerning where the handicapped parking is located. Several suggestions concerned modifications to restrooms and public telephones in City faciliies to make them more accessible to disabled individuals. Restrooms will be modified to better accommodate the disabled as outlined on the attached pages and the ADA Task Force has requested that the telephone company install phones for the disabled. Two survey respondents suggested that more citations be issued to those illegally utilizing handicapped parking areas. The Police Department has been notified of problem areas indicated in the survey re8ponses. A group of sugQortions concerned equipment that could be installed in the library to better accommodate patrons with vision impairments. The library has recently installed a print magnifier which was suggested, but will not be able to provide a speech synthesizer for the on-line search system as suggested because it is not compatible with the INLEX system currently being used. A telephone device for the deaf (TDO) will also be installed in the library and the current elevator will be renovated, or replaced, to meet ADA requirements as part of the future library renovation. ADA ACTION PIAN Page 2 One respondent suggested that employment messages for the hearing impaired be provided. The Human Resourc8s Department is currently evaluating the most effective method for providing this senrice. One group of suggestions concerned the development of a procedure for evaluating requests for service or accommodation and establishment of lists of employees or others who use sign language or other types of seMces which departments might need to utilize in sewing the disabled. The Task Force has begun identifying the sources of such senn'ces and will develop the procedure and lists as suggested. Several respondents suggested that automatic doors be installed in Ct facilities. This modification is not required by ADA regulations and the cost of doing so is prohibitive at this time. .... .. -. .- t , I . , .., ,~ . . .. .. *'. .. 2 0 A I I f I I I I I I I I w I I I 2 ! 4 4 'S AA AAi AA A A A I 3 X t. W .r( AAAA a a t, * W .r( 0 0 m 3 AAAAAA m d m 9 E s" 0- r-l AAAAAAA I :8 Q i I Q r( I 13 mi I I I I I I I i I I I I I I A A Ai A AI A A I I .. 0- r( AAAAAA ai 9 3 a AAAAAA AAAAAA 0 0 13 3 ! t 8- ;r' I I I I i d i U tu * ! A A A Ai A A A A A v) d m 9 AAAAAAAAA A A A A A A A’A A A A A A A A A v) d 0 CI' t: Q v) d AAAAAA !lj AAAAAA ENCLOSURE 4 13. Path of travel within facility not involved in above? (I”) 14. Subtotal lines 1-13: I Y HANDICAPPED ACCESS REMODELING COMPONENTS Note: Costs in this section are totally subsumed within, but may be less than, the work summarized on Lines F. 1 .-F. 8. on the Application Form (LSCA 16 Suppl., 1993). R .nnn Enter requirements for access remodeling for minimal compliance .with the more restrictive of ADA, T. 24 or local code. In the second column, use Y/N or units, as indicated in italics at end of each line in first column. In the third column, enter a ballpark approximation of total cost in $l,OOOs; include directly associated finishes, repairs, etc. (not other remodeling / repairs, which are ineligible); omit design fees (which are included on Line F. 1. of Form LSCA 16 Suppl.). PURPOSE/OBJECT OF EXPENDITURE #or Y/N I Nearest $1,0oO A. ELIGIBLE= 1. Path of travel from handicapped parking to entry (r/N) 2. Path of travel from bus/trolley stop to entry ~~) ~ ~~ ~ 18. 19. 20. 21. If additional beyond line 20, attach*; subtotal of attached: 22. Subtotal lines 15-21: 23. Total lines 14 + 22: .- 3. Path of travel from car drop-off to entry (YN) I I---- 17. I I .. 11 12 14 18 19 20 22 23 24 25 26 27 28 ENCLOSURE 5 RESOLUTION NO. 93-179 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE APPLICATION FOR A GRANT FROM THE WORNIA STATE LIBRARY PROVIDED UNDER THE LIBRARY SERVICES AND CONSTRUCTION ACT. TITL,E II WHEREAS, the Carlsbad city Library has been invited by the State Librarian to apply for funds provided by the Library Services and Construction Act, Title II; and WHEREAS, these funds are to be used to remodel liiraries to meet the requkexnms of the Americans with Disabilities Act; and WHEEEAS, the City of Carkbad and the Carlsbad City Liirary have compIeted self evaluation srudies of the Library building; and WHEREAS, the self evaluation studies indicate the need for remodeling portions of the Library building. NOW, THEREFORE, BE lT RESOLVED by the City Corn& of the City of Carisbad, California, as follows: 1. That the above recitations are true and correct. 2. That stk is authorized to appIy to the California State Library for $36,231 in Library Services and Construction Act, Title II hds. 3. That funds in the amount of $50,033.00 are available in the 1993-94 Capital Improvement Program to provide matching funds to meet the local match requirement of the LScA grant. _-.- -.- . // // // // . 1 2 3 4 5 6 7 - 8 9 10 11 12 13 1.4 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad held the =dday of JUNE , 1993, by the following vote, to wit: AYES: Council Members Lewis, NOES: None ABSENT: None ATTEST: KAREK R. RJNDTZ,%ssistant City Clerk Stanton, Kulchin, Nygaard, Finnila MARGARE STANTON, Mayor Pro Tem f m m m c 0 8- - - m- E v) v) 0 I I cn cn 0 I I rn a3 m 0 ’- in= X t= + S 0 I v) v) 0 I 0 0 c3 w 3 0 U L Q v) )c a r Q) 8- 3 a Z cn cn I 8 a Q) cn cn a VI VI c13 a> > 0 S 3 L + E 0 cn >. Q S 0 I- - - m- E a- a ut GRAPHIC ARTIST POSITION INFORMATION IN SUPPORT OF REQUEST TO FILL VACANT POSITION Strategic Planning Committee Meeting June 28,1993 STRATEGIC PLANNING COMMITTEE PRESENTATION ON REPLACING GRAPHIC ARTIST A. Request approval to replace graphic artist. B. Position makes a sigmficant and necessary contriiution to the Library and to the City. 1. Four year statistics chart 2. Packets of publications - Library and City 3. Average number of sheets printed per year - 165,000 4. Arts Manager memo - costs C. Graphic Artist charges in the private sector - $45.00 per hour D. Typical printing costs based upon past City purchases r 1. 1,OOO memos $130.00 2. 3,000 envelopes $240.00 3. 29,000 newsletters, 11x17, 2 color, bid prices ranged from $1666 to $3150 E. New offset press in 93-94 budget will improve productivity F. Library Organization Chart 1. Management Analyst (Community Relations) frozen and unfunded 2. Difficult to carry out the function with one 19 hour person. G. Job description and pay range i i I Media Graphics June 16, 1993 TO: LIBRARY DIRECTOR FROM: Arts Manager GRAPHIC ARTS Having a talented graphic artist on staff is an economical solution to filling the graphic needs of the Arts office. For example: flyer is $700.00 The quoted rate for an artist to design the Pops poster, T-shirt and The quoted rate for an artist to design the T-shirt only for the Jan concert is $400.00 The quoted rate for an artist to work with me on the Public Art brochure was $300.00 These figures are for work that has been done or is scheduled for the next two months. Last year Janell did the work on the T-shirt and the poster which represented considerable savings. She also works on the Arts Office on-going programs throughout the year. The prices above are just for the three most recent jobs which had to be completed by outside artists. The figures do not include the fact that most of Janell's work is done on a computer and can be given to the printer on disc. There are additional charges for typesetting if the artist does not have this capability. CONNIE BEAROGLEY Arts Manager R -. .,.'1 . -. . $1 . 4 U c, 'E O 2 Y 0 cn I * E: a .. L a f 5 Fc VJ t3 I .c ._ . M E f' Attachment Reso lut io n No - GRAPHIC ARTIST DEFINITION Under general suprvision to create, design, and produce varied graphic art projects; ard to do related work as assigned, EXAMPLES OF DUTIES ) Prepare layouts for publications, brochures, posters, projected visual aids, displays and other projects. Prepare two and three-dimensional exhibits ad displays. Prepare a vareity of display ad vi'sual ald materials such as signs, posters, charts, ad grphs, Prepare other related grahic art as assigned. Prepare and paint mural-sire backgrounds or illustrations, props and other items for displays, films, slide sbws and live prograns produced by library staff. Designs, illustrates ad prints library calerdars, newslettern, brocfiures, book- lists, ad other publications used to pranote library prograrns and collections. QUALIFICATIONS Knowledge of A variety of printing and graphic techniques, materials, designs, ad processes. Canposition and production techniques. 1 Children and adult literartre, autbrs; ad Ulustratars. AbiliQ to interpret literary ad other ideas in picture form. - I! Ability to .. Prepare displays, exhibits, charts, graphs and other p&Uc representations. Draw free hard art work. Produce quality layouts in various styles ad media. Understad and carrry out oral and written directions. . Establish and maintain coaperative relatiomhips withtbse .,.:*,.,:<;-;; contacted >- .' .' ',. in. . . the ' course of m>*, .%-' . .... ... ,:,-., .. :. ' ::-L.:J. ., :. . ..'*;.;,. .. :> . . '. '4. .: ;_.' -.:;:..;::,:-; ?.; . Write correct copy, ad .to use a typewriter with acanacy and moderate sped- ) Must have ability to use an offset press and related printirg machinery. CIR APH IC ARTIS T ,i Co nt inued Experience and Education Any canbination equivalent to two years of diversified graph&, canmerdal or fine arts experience including the preparation and production of graphic arts presentations; and education equivalent to canpletion of an assciate of arts degree or certificate progran in canmercial, graphic related field. or fine arts, or a closely .. Pay Range 24 $23.,088.78 -.$28;'064.40' ...... .... .... .. . .- I , . . -. .-A- --0-* .......... . -,: .- .- .-. .-.-- ..... --. . -. - .. ;- ? <. -. r .- ... >._I . ... . -' ..... .. .. xx x xx X d 0 S E E e e CI) Q . C 0 rn rn I .- E E 8 .- 0' C m v) xx X I I X X K xx X x X X C 8 rn 0) rn rn m O (3 U C m 0 - 3 e l- . rn Q) a e 3 2 s Y . . . . X x X x - X xx x -0 m= 55 Ea 6 5 0 0 - 8 0 m L - 0 3 L .- E 9 P - L I f rn rn W 0 a 2 C 0 -g - W v) 3 3 a d 2 n E 0 0) P 5 8 0 x X X I 0 X X X xxxx 4 I X xx xxx X . ppp PPP --- 000 000 v) C 0 m .- c EZ o= 2.2 - b t Q v) L 0 Q a xx X X X g 0 r Q m LL . UJ 0 S m e % m C I - s L e X x x x x * * X x x x a . -.- -- . - . .-- --- .- .. . - . xxx * xxxx I . a 5 0 c CARLSBAD CITY LIBRARY NOTEWORTHY ANNUAL STATISTICS Circulation Reference Questions Book Collections (vols.) Video Circulation Circulation per capita Reference per capita Average Daily Use Branch Circulation Card Registrations Program Attendance Centro Program Attendance Genealogy Registrants Library Revenues Registered Borrowers FY 1991-92 1,020,056 134,825 205,804 134,838 15.53 2.05 2,340 233,326 13,829 10,125 NA 10,872 $152,221 72,617 FY 1992-93 1,081,125 140,295 207,711 173,065 16.46 2.14 2,475 236,374 13,467 11,400 2,322 10,605 $183,878 78,614 ?6 Change +6 +4 +1 + 28 +6 +4 +6 +1 -3 + 13 NA -2 +21 +8 CARLSBAD CITY LIBRARY STATISTICS Mav 1993 CIRCULATION May May 1992 - 1993 % Chanae &IAIN LIBRARY Print/Audio 57 , 727 59 , 223 +3 Equipment 34 16 - 53 TOTAL: 66 , 634 72,389 +9 Video 8 , a73 13 , 150 + 48 BRANCH Print/Audio .. ,; t Video 16,522 16,621 +1 2.778 2.210 - 20 TOTAL: 19 , 300 18 , 831 -2 (In Main) 910 + 100 CENTRO TOTAL: GRAND TOTAL: REBERENCE OUESTIONS Genealogy Children's Adult Online Branch TOTAL: 85 * 934 .1 - _, 1,260 1,829 5,966 3 2,410 11,468 92,130 1,175 1,757 6,171 33 2,607 11,743 +7 -7 -4 +4 +loo0 +a +2 May May 1992 1993 % Chanae PEOPLE COUNT (Daily Average) Centro Main Library Branch TOTAL: aTTENDANCE AT PROGRAMS Centro Genealogy Adult Children's: Main Branch TOTAL: .. 1 . . - - Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad NEW REGISTRATIONS Centro Branch Main Library r' TOTAL: 28 1 , 794 575 2,397 - 36 150 676 26 888 --- - 12 1 165 362 98 (In Main) 902 205 1,107 - 2 84 1,871 562 2,517 3 15 177 77 176 35 780 145 148 398 115 16 880 145 1,041 + 200 +4 -2 +5 + 775 + 100 - 49 - 74 + 35 - 12 - 21 - 20 + 10 + 17 + 100 2 - 29 -6 ,- rr CIRCULATION CARLSBAD CITY LIBRARY STATISTICS June 1993 MAIN LIBRARY Print/Audio Video Equipment TOTAL: BRANCH Print/Audio Video TOTAL: CENTRO TOTAL: GRAND TOTAL: REFERENCE QUESTIONS Centro Genealogy Children's Adult Online Branch TOTAL: Jun . Jun . 1992 - 1993 % Chancre 56 , 304 58 , 336 +4 9,660 15 , 287 + 58 36 28 - 22 66 , 000 73 , 651 + 12 17 , 244 17 , 478 +1 2,667 2.595 -3 19 , 911 20,073 +1 (In Main) 875 + 100 85 , 911 94,599, + 10 211 + 100 1,253 1,136 -9 1,547 --1,495 -3 5,248 5,978 + 14 1 34 +3300 2,424 2,297 -5 --- 10,473 11,151 +6 c: PEOPLE COUNT (Daily Average) Centro Main Library Branch TOTAL : ATTENDANCE AT PROGRAMS Centro Genealogy Adult Children's: TOTAL: INTERLIBRARY LOANS Main Branch Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled py Carlsbad NEW REGISTRATIONS Centro Main Library Branch TOTAL : 2 Jun . Jun . - 1992 1993 % Chanae 22 53 + 141 1,730 1,842 +6 538 568 +6 2,290 2 , 463 +a 34 182 + 435 --- 165 + 100 94 137 + 46 775 733 -5 61 20 - 67 964 1,237 + 28 138 161 + 17 118 153 + 30 387 437 + 13 - 22 115 90 - -e- 28 + 100 850 837 -2 208 202 -3 1,058 1,067 +1 - L v, W oll cn W z kt ii m cr! (3 z (0 OD r: m OD u? (0 0 QD cu OD m 0 0 9 0 m 3 co W o z (0 CI) a? b- F F 0 0 9 0 0 9 0 0 9 0 8 I w to W -I z 0 z (u 0 0 e 9 0. z c\i m OD v) b t e 0 0 9 m b t e a (D c9 a, r-- r F 0 0 9 0 0 9 0 8 8 0 I O W v) W 4 Z 0 % z cu 9 0- 8 d Q, T: cu 0 Q, Q, 0 Lo 9 0 0 9 Q, 0 In 9 v) 3 0 W 3 J W 8 5