HomeMy WebLinkAbout1993-10-20; Library Board of Trustees; MinutesMINUTES
MEETING OF:
TIME OF MEETING: 300 p.m.
DATE OF MEETING: October 20,1993
PLACE OF MEETING:
UBRARY BOARD OF TRUSTEES
Chy Councll Conference Room
CALL TO ORDER:
President Curtin called the Meeting to order at 3:W p.m.
ROLL CALL: *1 .. Present: Library Board Trustees Curtin, L"eure&, Moss and Woodward. .. - -
Absent: Library Board Trustee McCann.
Geoff Armour, Assistant Library Director Chris Hob, Branchpyq r.:< '.;: '..? ,s: ;(:;? ,i =!yt.arx-, :; .:.. .. .- -_ ....... - -- --- ... , , -,-.-- I -, . . 1 .%! - .. - /. : .. . , _-._ .I. - , _. -. .-,...-. : -
APPROVAL OF MINUTES: *
On motion by Library Board T&
1993, were approved as amendq to@d a*d on,page 3,,a~fdl~34l! four @mrdmbers pr-nt
m ... .- 1 .. .... ... ..... . . -. .i . :. -... ..... -. . ..
... , . -. .... - - -. .. - .- - AYES: Curtin, L"eurek.Moss and .Woodward. . i . .,
-. MONTHLY UBRARY DIVISION HEADS REPORTS i-_ . >I1 ---;; ~., -*-,
.. .- --.,;7<.1 ,;-; -.---,;r I .-or= flr9 .-;r!'., President Cwtinreferred to the-,reprts contained in the pack for comments or
Library Board Trustee Moss stated s;ha j%@rqiqed_ mipvj mesaf, gaffj ik@dG jp,. tty,~-?tpm, rather than just titles
UBRARY BOARD COMMENTS
Library Board T~stee Woodward read a telter he had jus& rqiwc+fqq&~e,$qJhnia.
Library Trustees and Commissioners (CALTAC) regarding the nominations for the 1993 awards to
individuals and organkbns for their outstanding senrice to libraries. The letter stated that Dr. Cliff Lange
had been selected to receive the award in the&iQciir&~ categoqce , ,,AcKsr-cu. ~ -I ,
Mr. Woodward stated that Cardine Weatherwax Scott, who was nominated as the volunteer responsible
for themuftimedia computer lab for the Aduk Literacy Program, was not selectd, in that category.
On motion by Board Trustee Wed, the Library Bmrd directed staff to-w_rite a
letter from the Library Board tcrcaroline Scott praising her for her outstanding work.
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ACTION:
- AYES: Curtin, CHeurew, Moss and Woodward
October 20,1993 LIBRARY BOARD OF TRUSTEES Page 2
The Library Board of Trustees discussed having proper recognition given to Dr. Lange for receiving this
award. The City Manager will be contacted about a press release to note that Dr. Lange wiU receive the
award November 13, 1993, at the ClA Conference in Oakland.
A letter was read from Caroline Scott thanking the Board for nominating her for an award. .
Branch Libraw Move to New Location UDdate
Chris Hott, Branch Library Manager, using drawings, explained how the new Branch Libikry will be set up
to provide the best service for Library users.
In reply to query regarding moving date, Dr. Lange stated it should be some time in December, with an opening date in January.
Ms. Hott stated that the Friends of the Library will be given a list of needs for the new Branch Library.
Dr. Lange added that there will be an opening party for the Branch, and with the tenth anniversary of the
Branch Library in February, possibly this can be combined Into One cetebb:. - 1
Communitv Activities Fundim Panel
President Curtin referred to the memOrandcIm contained in the packet asking for a Member of the ubrary
Board to sewe on this panel. Library Board Trustee Woodward represented the Board last year, and
explained hsthe panel conducted its meetings throughout the year.
By consensus of the Board, Library Board Trustee Woodward will represent the Board on the Community
Activities Funding Panel this year.
Serra Coowrative Librarv Svstem Orientation
Dr. Lange stated that ,an orientation was held for new members, and Board Member Woodward and Dr.
Lange attended. The information was provided for the Board in the packet, and Board Member
Woodward gave a complete report on the Serra System. A map was included in the packet showing the
15 different Systems in the State of California The Serra System exists to allow libraries with materials
that another library in the System needs, to share those materials. *
Strateqic Plannina Process
-a Or. bnge referred to the report in the packet, stating that the strategic long-range planning for the lhmy
will now consist of Task Forces. These will consist of staff from all departments of the library, including
part time employees There will be workshops, and community representation will ti encouraged Dr.
Lange said that Library Board participation in this process is desired, (with no more than two Board Members in attendance at any meeting), and the reports should be completed by early 1994.
Dr. Lange will give a further report on this at the next Board Meeting.
Fiscal Year 1993-94 Literacv Grant
Dr. Lange stated that the California Library Literacy Service (CLLS) budget requests are due by November
12, 1993, and this year the State will match $1 for each $4.51 raised locally. This will be approximately
$25,000 for Carlsbad, since the General Fund budget includes an amount of $1 13,416.
October 20,1993 UBRARY BOARD OF TRUSTEES Page 3
ACTION: On motion by Board Trustee Woodward, the Library Board approved the request for
CLLS Matching Funds for the Literacy Service for 1993-94.
- AYES: Curtin, L'Heureux, Moss and Woodward
DIRECTOR'S REP0 RT:
Dr. Lange showed three volumes of statistics from the Carlsbad Journal newspaper covering years 1926
to 1990, that were compiled by a former Board Member, Milt Cooper.
Dr. Lange said the grant has been received for the remodel of the Library, and at this time they are waiting
on the architects to send back the signed documents. An agenda bill will go to Council on November
9 to accept the grant of $36.OOO. This will be matched with $5O,OOO and will include modifications to the
rest rooms, both public and employee, and modification of the rails on the stairway to the mezzanine and
to City Hall, to comply with ADA requirements.
Dr. Lange reported that Geoff Armour has worked out the details for a disaster drill, to be held in
November. Thii will be a drill on paper only, and will be studied to determine how to improve the drill.
Dr. Lange referred to the invitations distributed to Board Members prior to the meeting for an Open House
to be held at the Library to celebrate the Library's catalog appearing on MAIN STREET.
Dr. Lange reported on the League of California Cities Conference in San Francisco, which he attended
this Monday and Tuesday. He said the meetings were somewhat depressing, because of the budget
crisis in the State. County libraries have been hit the hardest by the cuts, and it is apparent that another
source of funds is needed to keep libraries going. Charter cities are able to pass a library tax, but it is
possible that General Law cities cannot do this. Any funding from the State is something that cannot be
counted on, as the State is taking money away from kal government
e
Dr. Lange told of a meeting at the Corona public library, and their attempt to staff their new library with
only 13 full time staff members. They are trying to recruit volunteers, but there are many tasks that
volunteers cannot perform efficiently.
Or. Lange continued, stating that he made his presentation to the Friends of he Library asking for
$49,189, and they granted the request He said he would like to write a Wank-you letter' on behalf of the
Trustees and staff. The consensus of the Board was to have this letter mitten.
October is Arts and Humanities Month, and Dr. Lange stated th@.Mayor Lewis presented a Proclamation
to Dr. Curtin, representing this Board, and Ms. Ladouceur, representing the Arts Commission. There is
a photograph of this on display at the kiosk.
Geoff Armour gave a final wrapup on the Partnerships for Change Workshop, stating that it was very
successful and Carlsbad received a lot of exposure statewide as a model for the entire Stare.
FRIENDS OF THE UBRARY:
Barbara hell reported the Friends granted the Library's request for $49,189. She reported that the last
book sale netted $4,269.00, which is the highest amount ever taken in, She said that Taffy Cannon is
writing another book at this time.
October 20,1993 UBRARY BOARD OF TRUSTEES Page 4
GENEALOGICAL SOCIETY:
No report.
SERRA ADVISORY BOARD:
Board Membet Woodward reported that SB 566 was supported by the Board and a letter was sent to the
Governor asking his support; however, he vetoed the bill. The Serra Advisory Board i$ workkrg to have
a legislative day to have the Representatives come here to allow the Board to tell them what is needed
and their problems
PUBLIC COMMENT:
None.
ADJOURNMENT:
By proper math, the Regular Meeting of October 20,1993, was adjourned at 4:29 p.m.
&w Haniett Babbitt
Minutes Clerk
r-
I'
ADULT LEARNING PROGRAM Monthly Report September 1993
- 1. International Literacy Week
International Literacy Week occurred during the second week of September and was highlighted by the release of the National Adult Literacy Survey, the first national study of adult literacy skill levels. Articles about literacy and literacy programs in San Diego County appeared in newspapers throughout
the week. The San Dieao Union-Tribune of September 7 included
comments by program coordinator Lynda Jones and a profile of Carlsbad learner Ron Smith.
- 2. Spanish-lanuuaue Literacy
The San Diego Council on Literacy is exploring ways to meet the need of Spanish-speaking adults who never learned to read or write in their own language. Gaining a concept of the relationship between one's own spoken words and their written
representations facilitates the subsequent learning of
literacy skills in English. On September 30, the Spanish Literacy Task Force of the Council held its bimonthly meeting
at the Centro de Informacibn, with coordinator Lynda Jones and
Centro supervisor Lizeth Simonson participating. Plans are
being made to provide Spanish literacy instruction in the North County through a cooperative effort among libraries and nonprofit agencies.
- 3. Braille Institute The Braille Institute in Los Angeles again used the Adult Learning Program classroom for meeting with low-vision clients
during September. A new Braille Institute has now opened in
San Diego and it is likely that screenings for low-vision reading devices will be provided by personnel from San Diego
soon. No specific plans have been made yet.
- 1. Interaction with other Acrencies
On September 9, the coordinator Lynda Jones visited SER/Jobs
for Progress in Oceanside, which provides adult literacy instruction in conjunction with job training. On September
30, Jos6 Clark, supervisor of outreach services for San Diego County Library, visited the Adult Learning Program to learn more about the computer lab.
- 5. CALTAC Award Nomination Library Trustee Woodward submitted papers to the California
Association of Library Trustees and Commissioners nominating
Adult Learning Program volunteer Caroline (Carrie) Scott for
CALTAC Volunteer of the Year.
- 6. MentorinUlInternshiD Prourams Program Coordinator Lynda Jones is acting as mentor/intern
supervisor for 2 adult students this semester: Karen Maynor-
Mitchell is studying library management as part of her library
science courses through San Jose State's extension program,
and Mary Lane is studying organizational culture through the cxiology department at Cal State-San Marcos.
LA COSTA BRANCH LIBRARY
Monthly Report
September 19 9 3
*CIRCULATION*
Circulation was 19,430 items at the branch for the .month
of September, This total included 9,354 adult items;
7,670 children's items and 2,406 video cassettes. The average daily circulation was 810 items and hourly, 73.
*USERS*
13,302 people used the La Costa Branch Library during September. The hourly rate was 48 and daily, 534.
*CHILDREN'S*
School is back in session with heavy demand of Branch
collections in the areas of world explorers, Native
Americans, and geography. Weekly questions included fields of architecture, music and famous people. This weekly activity inspired 67 children to research the c.
questions and give the answer to the children's librarian.
Storyhour had.a €all theme with the reading of APPLE TREE, APPLE TREE by Mary Blocksman and A TREE IS NICE by Marc Simont.
28 preschoolers participated.
*NEW BRANCH*
Progress has been made to advance the Branch move. It is
expected that the agenda bill will reach the City'Council
in October.
date early in 1994.
Approval is !anticipated with a target opening
*NEW STAFF*
The beginning of a new school year left the Branch with a few vacant part time positions. Reference Librarian, Alice Bigg left for a full time position with San Diego County. Clerk, Trina Davis moved to Detroit and Paula McColgan also a clerk, reduced her status to substitute to allow time for full time course work at Cal State San Marcos..Page, Chiaki Nakazono, was forced to leave because of heavy studies at San Marcos High School.
Four people were hired as replacements. Mary Van Orsdol!began
at the end of September as our new Reference Librarian. She
is most recently from Cos Angeles County Library Research Center.
The new Branch clerk is Karen Steimle of Encinitas with an
office management background. The two new pages are Jennifer Campbell, a Junior at University of San Diego and Molly MacDougald,
a Junior at San Marcos High School,
(3
CHILDREN'S DIVISION
MONTHLY REPORT
SEPTEMBER 1993
In September the Children's Division geared up for the back-to-school 6
homework crowd in many areas.
children and adults attending Storyhours, Storytime, Grandparent's Storytime, .
Storycraft and a special Mime program.
school year and regular programming, Children's staff would like to describe
the regu 1 a r programs :
Programs for the division consisted of 265
Since this is the beginning of the
Preschool Storyhour now takes place on Tuesday morning.
evolved from an entertainment free-for-all to educational enrichment program.
This program has
From 10 to 10:30 a.m. on Tuesday is the storyhour for 2-year olds and parents.
This is a "lap program" with the parent holding the 2-year old.
may consist of songs and fingerplays, a puppet show and the reading of a book,
or there may be a special guest presenting a program of interest to a preschooler
that is educational.
Humane Society, and a muscician.
program with a similar, but longer program. The programs are registration only,
due to the popularity af the program and the limited space. Registration is for
a 12 week period. After the first 12 weeks, registration opens for the second
12 week session, and those who were not able to be in the first session are given
Priority fn:-sign-ups.
The program
Last year the guests were firemen, a dentist, policemen,
From 11 to 11:40 a.m. is the 3 to 5-year old ..
The 3 to 5-year old attend their program without parents.
Storytime on Wednesday is a traditional library storyhour with a simple half-hour
Program of songs, fingerplays and the reading of two books or stori.es.
the only program that continues throughout the summer.
but the program is for older preschoolers who can sit quietly for a while.
During the school year groups run about 20 to 25, but, during the summer,
attendance is larger.
This is
No sign-up is required,
Grandparent's Storytime was started this-last summer and is organized and
operated hy volunteers under the directian of Dorothy Raymond.
summer it was held on Thursday morning, and now is taking place on Saturday
morning from 11 to noon.
stories. . The material to be read is chosen by, Children's staff,members.
During the
The program consists of volunteers reading books and
Storycraft takes place Once a month and is another registration only Program, due to
lack of space.
(with the help of parents). :-he crafts are associated with the story.
A story is presented and two or more craft projects are made
Our speciai program of the month was a presentation by Sandy the Mime.
demonstrated mime make-up, exercises for flexibility, and some classical mime
routines. She answered questions from the audience and involved the children
in some of her routines.
She
Aside from programs and reference, Children's staff was involved with Scope
Statements and weeding during the month of September. Once every 3 years,
library staff assess the areas for which they are responsible, considering
for whom the collections are intended, the condition and scope of the collection,
what other formats might be used for the collection, and what the optimum
would be for that collection. Although these are turned in to the head of
Collection Development, they are tremendously useful to the staff who do them,
giving direction and planning to the collection development within the division. .
They are, however very time-consuming to do, especially since it is productive
to use the same print-outs that are used to check the collection to weed, as
well. Having finished all' 21 Scope Statements for the sections for which
Children's staff are responsible, staff is now involved in weeding the collection
and will be for several months.
CIRCUILATION DIVISION
SEPTEMBER 1993
Activity at the Circulation Desk still is increasing dramatically, Video check-outs for the month of September were
13,147. This is a 71% increase over the previous year, However, along with the pleasure of better serving patrons in the video area has come the pain of opening 26,000 video cases per month. Cases must be opened at check-in as well as check-out, This continual torque of the wrist has caused several clerks to experience pain in their wrists and thumbs. The solution to the problem was found in an $8.00 piece of thin metal shaped like a garden stake and mounted flat on the counter next to the terminal. To open the video case it
is placed opening side down on the counter and then slid across the
metal opener. This procedure is a fluid motion and takes very little pressure and no torque. It seems to cause no discomfort and, in fact, makes the video procedures faster.
Darlene Jacobs, a Circulation clerk for six years, has left the library- She and her family are relocating to Northern California, Two former Audio/Visual clerks, Robert Linquist and Nancy Ludwig, have been rehired as Circulation clerks. Bob is trained in the repair of audio and video tapes and will assist Lisa Lockhart in her dual role as clerk and technician. Two people
processing the possibly defective tapes is a necessity.
Approximately 10 video tapes a day are reported by patrons as being
defective. In most cases the problem is due to the tracking system
of the patron's VCR and not a tape problem.
Two new volunteers, Robert Corona and Ryan Hoover, have joined the ranks of the stalwart video shelvers. Both young men are in junior high and are doing community service in order to complete school requirements.
With so many clerks on either sick leave or vacation, it is
gratifying to see that the remaining crew is continuing to serve
the patrons wiw the staff's usual high standards.
Collection Development and Acquisitions Monthly Report September 1993
Staff: Susan Simpson, Collection Development Librarian Mary Salvato, Library Assistant 11, Acquisitions
Many gifts were received in September. at the Main Library benefited from $ 1650 in memorials:
The Children's department
Patti Kubota Memorial - $ 800 Nadine Schmidt Memorial - $ 350
Farmer's Insurance Group gift - $ 500
The Adair Family Trust gave us $ 100 to buy biographies.
The Golden Circle Exchangors, a group of real estate agents who specialize in real estate exchanging, gave us 54 books about real
estate and real estate exchanging.
I
,
’ Gene‘alogy - Local History Statistics FY 1993 1994 September
Total Total Total
Additions Holdings Holdings
Current FY Last EY
W HOLDINGS : Current mnth
Additions
Titles Volumes 65 1 755 1,073 1,274 28,699 __ 27,626 36,761 35,487
Description of holdings: Titles
8,379
15, ,527
Volumes
10,614
636
16,823
Books
Books - Microform
Periodicals - Bound
Periodicals - Microform
mPS Microfilm (census, etc.1
Microforms added this mnth:
Books =ZGEN-CIRC
2,820
1,569
4,1.16
183
387
136 179
4,091
Film Fiche 79
1,895
CALENDAR YEAR GOALS:
Volunteer hours Programs held
Attendance
NSDCGS book ecpenditGes
This mnth
32- 4
161
$1,034
This Month
Last EY
Total calendar year
254
36
1,657
$16,964
+, - Total Total This EY Last FY
ACTMTY: This Month
Reference questions 1,302
Daily average 52
1,346
54
-44 3,862 14,234
-2 50 47
Researchers registered 944
Daily average 38
Circulating checkout 158 Daily average ‘6.
+ 43 2,981 10, SO6
+2 37 35
1,791 + 51 479
+2 6 6
901
36
97
4
~~
This Wnth
3
,”- DISTRIBUTION OF mCHERS: ._
county City This This
192 576 Carlsbad
Del Mar area 24 62
East S.D. area 20 58 Ehcinitas area 51 150
Escondido area 52 176
31 106 Fallbrook
Oceanside -- 150 464
S.D. City etc. 153 463
46 127 Sari Marcos
86 - 321 Vista
Mnth E’Y
--
--
-- --
State This EY
16
1
2
1
36
1
This FY
3
6
82
227
83
16
1
8
This MDnth
5
1
2
1
Arizona
Colorado
Maryland
Ohio
other
Fresno - Imperial 1
Los Anqeles 22
Oranue 70
Riverside 24
Sn. Bernardino 5
Ventura 1
other
Canada
Enqland
1
1 ..
-
. . . . . . . .
FY
93-94
Media Graphics
JUL AUG SEP OCT NOV DEC 1 I
GRAND TOTAL
PARTNERSHIPS FOR CHANGE / CENTRO DE INFORMACION
Monthly Report
September 1993
1.- Adult Pronramrmn E. Two evening adult ESL classes visited the Centro during the
month of September. Together they brought a total of 54 patrons. Centro staff members
Jos6 Luis Maldonado and Edith Rodriguez explained to the students about the services
offered at the Centro and at the Main Library. Twenty new patrons applied for the first
time for a library card. In addition, on September 30, the Spanish Literacy Committee of
the San Diego Council on Literacy held their bimonthly meeting at the Centro. The meeting
was preceded by a welcome from Lizeth Simonson, Centro Supervisor.
2.- Children's Pro-_ E. This month the Centro resumed the Spanish Storyhours on
Wednesdays and Thursdays. The Wednesday morning one is for preschool age children,
and the Thursday afternoon one is for all school- age children. On September 28 and 29
three first grade classes and two second grade classes from Jefferson Elementary School
walked in the morning to the Centro and had tours and storytimes. In addition a Sewing
Club was formed at the Centro, and under the direction of Edith Rodriguez, the children
learn and read about how to sew.
3.- Comunitv Outreach. On September 16, the Centro's Supervisor was invited by the
' Director of the Headstart Program in Carlsbad to speak at their first Parent Meeting for
this year 93/94. Lizeth explained to 90 parents about the services at the Centro and at the
Main Library. On September 19, the Centro participated in the St. Patrick's Fiesta at the
St. Patrick's School grounds with an information booth.
4.- PFC Conference. Thirty representatives from the State Library and 8 libraries receiving
Partnerships for Change (PFC) grants attended a 2-day conference in Carlsbad September
21-22. Keynote speaker at luncheon the first day was State Librarian Gary Strong.
Greetings were brought by Mayor Bud Lewis and City Councilmembers Ann Kulchin and
Julie Nygaard. Also attending the luncheon were Assistant City Manager Frank Mannen
and Library Trustees Tom Curtin, Emmett ''Woody" Woodward, Joan Moss, and Ann
L'Heureaux. Conference content the entire first day focused on Carlsbad's PFC experience.
Participants took a walking tour through the barrio, accompanied by 6 members of
Carlsbad's PFC Community Coalition as guides. A reception hosted by Lola's Market was
held at the Barrio Carlsbad Museum. Conference participants spent time at the Centro de
Informaci6n to see how the Centro works for this community.
5.- Media Coverane. On September 16, an article about the Centro de Informacibn being
seen as a model of success by the California State Library appeared in the Carlsbad Sun
newspaper. On September 22 the Blade Citizen and the San Diego Union Tribune
newspapers covered the first day of the PFC Conference, and an articles and photos about
the tour to the Centro and the Barrio Carlsbad appeared. Also on September 22 CNN
Headline News Local carried a segment on the PFC Conference and the Centro de
Informacibn.
6.- City Council Visit. On September 21 Councilmember Ann Kulchin visited the Centro,
and Centro Supervisor Lizeth Simonson explained to her about the services and programs
that the Centro provides to our community.
7.- shanna . On September 27 PFC Coordinator Lynda Jones and Centro Supervisor Lizeth
Simonson met with Carlsbad City Planners Dee Landers and Mike Grim to offer
methodology suggestions for community involvement in the Planning Department's Barrio
Carlsbad Land Use Plan. 't
8.- PFC Grant '93 - '94. On September 28, the City Council formally accepted the PFC
grant for '93 - '94. The grant is $60,000 of LSCA funds.
REFERENCE ACTIVITIES FOR SEPTEMBER 1993
Reference statistics continue to soar with 6,270 questions received
during the month of September, an 763 increase over last September.
Reserves totaled 1569, an 150 increase over last year. Online searches
for September totaled 26, an increase of 21 over last year. Fax usage
totaled 257 transactions for September, 1 10 over last year.
A total of 2 students attended reference skills classes on Thursday
mornings in August.
A Reference Materials Selection Meeting was held on September 2.
A total of $807.00 was spent to update existing reference books, and
$529.00 was spent on new reference titles.
On September 9, Char Kennedy gave a demonstration of the Phonedisc
USA Residential and Business listings on CD-ROM for 2 Carlsbad police
detectives. The Police Department hopes to benefit from this new resource,
especially when it becomes available on the city-wide LAN network soon.
The Reference Department is conducting a 30 day trial of InfoTrac’s
Health Reference Center, a CD-ROM product that indexes over 280 medical
journals and magazines (with some available with abstracts or full-text),
550 medical pamphlets and 5 medical reference books. It is updated
monthly and costs 55000 per year. We will put this on our “wish” list.
Callie Ahrens attended an Investment in Excellence facilitators’
meeting on September 14.
Gretchen Gabber3 attended an InMagic indexers’ meeting at the
Oceanside Public Library on September 17.
REFERENCE ACTIVITIES FOR SEPTEMBER 1993 - CONT'D
Betty Marks from H.W. Wilson gave a workshop to available reference
staff on advanced searching techniques for Wilsondisc-Reader's Guide to
Periodical Literature and Business Periodicals Index. She also informed us
that the Wall Street Journal and the New York Times were both indexed on
these CD-ROM products.
On September 22, Char Kennedy gave a demonstration of all the CD-ROM
products that the reference department has at the present time to Debra
Polich and her assistant from Oceanside Public Library.
Technical ServiGes ~eport
September 1993
In September, Technical Services staff added 1,067 books and
271 audiovisual items to the library's collection. A total of
1,096 books and 223 A-V items were withdrawn from the collection.
Library users with computers made 307 calls to the library's dial-up catalog in September. Daniels Cablevision added access to the library's catalog through GTE Main Street, one of their optional services; the catalog was accessed through Main Street 437 times. Although most users of both services take advantage of them during the day or evening, there are also calls at odd hours, such as 1 a.m. and 5:30 a.m. Many log-ons are brief, a minute or two in length, but some users stay logged on for longer periods. On September 15, for example, someone used Main Street to access the library's catalog at 10:24 in the evening and didn't log off until 1:20 a.m., almost three hours later. On September 23, someone used a personal computer to dial into the catalog shortly before midnight and logged off at 1:15 a.m- Neither dial-access by computer nor television access through Main Street provide the full functionality of using the library's own terminals, but we obviously have many people taking advantage of remote access to use the library during hours we would otherwise be unavailable.
At the beginning of the month,
, c --J
z 0 F 0 4 6
8
Z 3
CITY'OF CARLSBAD - AGENDA BILL 3 DEPT. HD.
CITY ATTY
CITY MGR.
RECOMMENDED ACTION:
Adopt Resolution No. authorizing the Mayor to execute the lease
agreement between the City of Carlsbad and the owners of Plaza Paseo Real Shopping
Center located at 6949 El Camino Real, and appropriating $16,300 from the California
Library Services Act (CLSA) grant fund balance.
The City has been leasing space in the Plaza De La Costa Shopping Center, located at
7750 El Camino Real, for its Branch Library since February, 1985. The Branch Library
currently occupies 4,509 square feet at a cost of $1.18 per square foot, per month, or
$5,310 per month. Utilities and Maintenance Department staff have been negotiating
since December, 1992 with the current landlord and the owners of the Plaza Paseo Real
Shopping Center, where the new library facility will be constructed, in an attempt to secure a more favorable lease for the City.
The owners of the Plaza de la Costa Shopping Center have offered to reduce the rent
for our existing space to $1.00 per square foot, per month or $4,509 per month for a
period of five years. However, the owners of the Plaza Paseo Real Shopping Center,
who are quite anxious for the City to relocate its branch library there until the new
facility is built, have made a more generous offer to the City. They have offered to
lease the City a new larger suite, consisting of 5,613 square feet, at the same monthly
rate of $4,509 per month for the first two years. The rate would increase in Year Three
to $5,000 and Year Five to $5,500. This equates to $.80 per square foot, per month
initially and increases to $.98 per square foot, per month in Year Five. The lease
includes all tenant improvements and moving costs except for the relocation of the
telephone, computer, and security systems and some miscellaneous library equipment.
The latter is estimated to cost $11,500 and unappropriated California Library Services
Account funds are available for these costs. In addition, the lease may be canceled
immediately if the new library is opened during the next five years. Relocating the
branch library to the new center will result in a newer, larger facility for the public and
staff, as well as improved staff work areas, additional rest room facilities, and improved
public access. The Library Board of Trustees has approved the proposed relocation.
FISCAL IMPACR
The cost of the current lease at Plaza de la Costa is $5,310 per month or $63,720
annually. The cost of the lease at the new shopping center, Plaza Paseo Real, would be $4,509 per month or $54,108, which represents an annual savings of $9,612. In
anticipation of the lower lease taking effect by July 1, the Fy 93-94 library budget for
the lease was reduced to $54,200. Since the negotiations continued into this fiscal
PAGE 2 OF AB#
year, an additional $4,800 will be required to cover the lease cost at the current
location through December 31, 1993. An additional $11,500 is needed to pay for the
relocation of the telephone, computer and security systems and for miscellaneous
furniture and equipment.
The branch library lease is budgeted in the California Library Services Act (CLSA) State
Grant Account. The available CLSA fund balance is approximately $50,000, allowing
sufficient funds to cover one-time costs totaling $16,300. Approval of the
recommended action would result in a decrease of $4,800 in lease costs for the
remaining six months of the current fiscal year and more than $24,000 over the come
of the lease.
1. Resolution No.
2. Lease Agreement
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING A LEASE
AGREEMENT WITH PLAZA PASEO REAL SHOPPING CENTER
FOR THE LIBRARY BRANCH
WHEREAS, lease negotiations have been undertaken with both the owners
of the Plaza de la Costa Shopping Center at 7750 El Camino Real, Carlsbad, California
and the owners of the Plaza Paseo Red Shopping Center located at 6949 El Carnino
Real, Carlsbad, California for use by the Library Branch; and
WHEREAS, the lowest offer received for this lease was submitted by Plaza
Paseo Real Shopping Center; and
WHEREAS, the California Library Services Act (CLSA) State Grant Account
has sufficient unappropriated funds;
NOW THEREFORE, be it resolved by the City Council of Carlsbad,
California as follows:
1.
2.
The above recitations are true and correct.
An additional $4,800 for property rental and $11,500 for relocation
expenses is appropriated from the CLSA available fund balance.
The Lease Agreement between the City of Carlsbad and the Board of
Administration as Trustee for the Police and Fire Department
Retirement Fund and the Board of Administration as Trustee for the
Federated City Employees Retirement Fund, as owners of the Plaza
Paseo Real Shopping Center, attached hereto, is hereby approved.
The Mayor is hereby authorized to sign the Lease on behalf of the
3.
4.
city.
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PASSED, APPROVED AND ADOPTED by the City Council of the City of
Carlsbad, California, at its regular meeting held on the day
of , 1993, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CLAUDE A. LEWIS, Mayor
ATTEST:
~~ ~ ~ ~~ ~
ALETHA L. RAUTENKRANZ, City Clerk
October 4, 1993
TO: PARKS AND RECREATION DIRECTOR
LIBRARY DIRECTOR
FROM: Senior Management Analyst - Finance
COMMUNITY ACXMTES FUNDING PANEL
As you may recall, the community activities funding process which occurred throughout the
summer of 1992, included using a member of your Board and Commissions for the review panel. This is an important part of the process which was established as a City Council
policy on March 24, 1992. I am again initiating the process for reviewing community activity funding and am requesting that one member from each of the following be selected
to represent that Board or Commission. This individual will be serving on what is now
called the Community Activities Funding Panel.
1. Parks and Recreation Commission
2. Senior Commission
3. LibraryBoard
It is not necessary to appoint the same individuals that participated last year. Serving on this panel will not be a permanent commitment. Last year each panel member spent
approximately 5 hours in meetings and additional time reviewing the grant applications
and contemplating ratings. I will again be staffing the panel.
The City Council will be appointing the review panel soon. Please let me know who will
'be representing your Commissions and Board by the end of October or sooner if possible.
Thank you for your assistance.
DEBBIE NEVLLLE
Attachment
C: Senior Coordinator
Assistant to the City Manager
I
Once the budget is adopted interested groups will be notified of the application process.
CITY OF CARLSBAD
Policy NO. 51
Effective Date 3f 24/92
Supersedes No. n/a
COUNCTL POLICY STATEMENT Date Issued 3/74/97
General Subject: Community Activity Funding Cancellation Date n/a
Specific Subject: Process €or Funding Community Activities
Copies to: City Council, City Manager, City Attorney, Department and Division Heads, Employee Bulletin Boards, Press, File
BACKGROUND:
PURPOSE
POLICY.
The City Council has, in the past chosen to fund community activities with
General Fund monies. This has included the allocation of funds to agencies that provide various human and social services to Carlsbad residents. During
the 1991-92 budget process, the City Council directed staff to evaluate the
current process and recommend changes to facilitate that process. The
following policy outlines 'those changes.
To establish the process for distriiuting funds for community activities.
1.
2.
3.
4.
5.
6.
It is the policy of the City of Carlsbad to allocate funds for community
activities.
The amount of funds to be allocated will be determined annually
during the budget process.
The application process will consist of the following:
a. City application for funds
b. c. Public hearing before a citizen review panel Recommendations submitted to City Council.
The City Council will establish a review panel comprised of citizens
and city staff to evaluate the applications, conduct a public hearing,
and make recommendations to the City Council. The review panel will
be comprised of the following: One representative from each quadrant
of the City, one member of the Senior Commission, the Library Board,
and the Parks & Recreation Commission.
This policy may be amended as necessary.
0 *U
0 LL w
ln a, V .-
cn L4 0
ez: w cn
m
CLSB
- ILL
m
METRO
'ALPHABET SOUP'
Serra Cooperative Library System
Administrative Council (Serra Cooperative Library System)
American Library Association
California Library Trustees and Commissioners - A chapter of the California Library Association.
California Library Association.
California Library Services Act - The legislative act which defines mandated system services and
which funds library systems.
California Library Services Board - The Board which oversees the administration of library systems.
The State Librarian is the Chief Administrative Officer of the California Library Services Board.
Interlibrary loan.
Library Services Construction Act - This Federal act funds library projects and library construction.
It is administered through the State Library.
A multitype library organization which includes public, school, academic and special libraries in San
Diego and imperial Counties. Currently inactive, the directory of local libraries published by Serra
still uses METRO as its title.
NETWORKING A multi-year project of the California State Library to plan and implement a statewide network
linking all types of libraries and related agencies to provide a framework for cooperation to meet the
information needs of California's people.
A nationally automated cataloging, union listing and inteiiibrary loan service. The California Library
Data Base is housed on OCLC.
San Diego-based chapter of the California Library Association.
Public Library Association - A section of the American Library Association.
Public Library Fund, provides matching funds to California public libraries. Administered by the
State Library.
System Advisory Board (Serra Cooperative Library System):
State of California Answering Network.
First level reference - Questions which are answered at the local public library.
Second level reference - Questions which are answered at the Serra Research Center.
Third level reference - Questions answered at SCAN.
Special Libraries Association
Serra Research Center.
Transaction based reimbursements.
BY-LAWS
for the
SERRA COOPERATIVE LIBRARY SYSTEM
(Approved by the Administrative Council, July 16, 1992)
ARTICLE I: NAME
The name of this organization shall be the Serra Cooperative Library
System, hereinafter called the System.
ARTICLE 11:
ARTICLE III:
ARTICLE IV:
PURPOSE
The ptirpose of the System is to help member library agencies
p rovi de improve d service s at re d 11 c e d co s t s t h r o u g h s y s t e mat ic ,
interlibrary cooperation.
In order to fulfill its purposes, the System may submit to the
California Library- Services Board, an annual Plan of Service and
application for grants imder the California Library Services Xct and
the federal Library Services and Construction Act.
A U TH 0 RIT Y
The System is formed undey authority of Article 5, California Library
Services Act, Chapter 3, Part 11, California Education Code and
under authority of the signators to these By-laws.
ME MB ERS H I P
Section 1, Any jurisdiction in San Diego and Imperial Counties, as
defined in paragraph 18710 (i), California Library Services Act,
which provides library service through an established public library
may be a member of the System. Membership shall be recognized by
endorsement of these By-laws. The By-laws may be reviewed
annually at a regular meeting and endorsed by all members.
July 16, 1992 5
ARTICLE V:
Section 2. On the date of these By-laws, the following public
libraries were members:
City of Brawley
City of Calexico
City of Carlsbnd
City of Chula Vista
City of Coronado
City of El Centro
City of Escondido
City of Imperial
County of Imperial
City of National City
City of Oceanside
City of San Diego
County of San Diego
Section 3. The System is a cooperative library system in which
membership and participation is purely voluntary. Members hip in
the System shall, in nc way, compromise the autoncmy of any member
or participating library.
Section 4. All members of the System shall participate in the
activities of the System and shall abide by all policies approved by
a majority of the Administrati\-e Council. Those policies will be
attached tc the by-laws and may be reviewed annually.
Section 5. Non-mandated membership privileges and non-mandated .
System services established under CLSA law to a library may be
revoked if a member library does not abide by the poiicies, iwles
and regulations of the System and the California Library Se~vices
Act,. Revocation of membership privileges and System services to a
member library requires a two-thirds vote of all member libraries.
Written notice of such a motion shall be given to all member libraries
by the officers of the Administrative Council no less than 30 days
prior to a vote on the matter.
Section 6. Libraries and information centers not included in
paragraph 18710 (i), California Library Services Act, may become
affiliate members of the System by agreeing to participate in System
activities. Affiliate members are not entitled to membership on the
administrative Council or the Advisory Board.
THE ADMINISTRATIVE COCTNCIL
The Administrative Council, hereinafter called the Council, is the
governing board of the System. The Council shall conform to all
appropriate portions of the Califorr~ia State Code.
Section 1. Appointment of Representatives.
Each library jurisdiction which is a member of the System shall be
July 16, 1992 6
entitled to one representative on the Council. That representation
shall be the head librarian of the jurisdiction represented; the head
librarian may send an alternate from his/her own jurisdiction, with
voting authority, to attend meetings of the Council t.~ represent the
jurisdiction.
Section 2. Responsibilities.
As the. governing board of the System, the Council shall establish
policies for c;ieration of the System and to execute those pclicies.
The Counzii is specifically responsible for:
a. Management of the System budget and for fiscal affairs;
b. Adopting and presenting to the California Library SerTiices
Board an annual Plan of Service;
c. Submission of proposals to the California Library Semices
Board for funds to suppo1*t an annual financial plan and
b LI d ge t.
Section 3. Meetings.
The Council shall conduct regular meetings no less than six times
per year, but as often as necessary to exercise the 1-esponsibiiities
in Section 2, above. The date, time and place of each regulml:;
scheduled meeting,. with an agenda, will be selected by the Chai:. and
announced to all members of the Council at least one week in
advance. All agenda shall be posted at the meeting site at least 72
hoturs in advance. Agenda shall be sent to all member libraries
which also shall post 72 hours prior to the meeting as required by
the California State Code. Special meetings may be called by the
Chair with at least five days’ notice. The minutes of all meetings
shall be amilable to the public upon reasonable request. All
meetings shall be open to the public.
Section 4. Voting and Quorums.
For any regular or special meeting of the Council, a qiiorum must
consist of at least one-half of all the duly appointed representatives
or alternates to the Council. The Chaiv must declare the preser1c.e
of a quorum before conducting any bi.isiness requiring a vote.
The Council shall vote on all matters having to do with its
responsibilities and siich other matters deemed appropriate by the
Chair. So matters requiring action of the Council will be considered
at, a meeting unless they have appeared on the agenda for that
meeting.
Passage of a motion requires a simple majority; i.o., more than half
of the votes cast by persons legally entitled to vote, excluding
July 16, 1992 7
blanks or abstentions, assuming a quorum has been declared. At the
discretion of the Chair, and in the absence of dissenting opinion,
votes may be rendered orally, counted visually, or submitted in
writing. All votes shall be recorded in the minutes.
Section 5. Officers - The Council shall elect its own officers. The
officers shall be Chair, Vice Chair and Controller; the Sg-stem’s
System Coordinator shall serve as the Secretary, ex-officio. The
officers of the Council shall be elected to assume office at the first
meeting following the start of the System’s fiscal year. The office
of Controller shall be the representative of the library serving as
the System’s fiscal agent, or if such person is elected to anotner
office, or if no library member serves as fiscal agent, shall be
elected in the same manner as the Chair and Vice Chair. A simple
majority of the representatives present shall be sufficient to elect
a.n officer to the Council.
Terms - The Chaiy and Vice Chair shall not serve more than two
consecutive terms in the same office. Officers shall assume duties
at the first regular meeting following their election and shall ser-ce
for a te1.m of one year or until a successor is elected.
Duties -
The
The
The
Chair:
a. Presides at meetings of the Council;
b. Appoints committee members and coordinates the wcrk of
the officers and the committees;
c. Represents the Council to other governmental agencies on
such matters as have been approved and designated by
the Council;
d. Performs such other diities as may bo assigned b>- the
C ou nc il .
Vice Chair shall act as an aide to the Chair and perform such
duties as prescribed by the Chair and shall perform the ditties
of the Chair in the absence or inability of that officer to sers-e.
The Vice Chair will act as the System’s representative to the
Congress of Californi;% Piublic Library Systems (CCPLS 1. In the
event that the Vice Chair cannot serve as the representative,
the Chair will appoint a representative from the Council at the
beginning of the fiscal year.
Controller shall report to the Council on all fiscal affairs as
reqquir.ed and shall perform such other duties as authorized by
the Cauncil or the Chair. All disbursements must be approved
bp the Controller. In the absence of the Controller, that
persons’ designated agent may review the audit.
The Controller will sign all fiscal reports which may require a
Serra signature. If the Contmller is not available, the System
Coordinator may sign these documents after receiving approval
from the designated agent of the Controller.
July 16, 1992 8
The System Coordinator shall be the staff member of the System who
is officially assigned to the administrative responsibilities for
the Council and shall be directly responsible to tlie Council.
The position on the Council is es-officio, without vote. The
System Coordinator shall record, disseminate, and maintain the
official minutes of all Administrative Council meetings and may
act as Chair pro-tem of the Council in the absence of the Chair
and Vice Chair.
Removal - Any officer may be removed from office for any cause
deemed sufficient by the Council. Removal will require a unanimous
vote of all other representatives present at a regular meeting.
Written notice of a vote to remove an officer shall be given to all
Council members no less than five days prior to the vote by those
representatives who proposed such vote.
Section 6. Committees.
The Council shall authorize such standing and ad hoc coninlittees as
are necessary to carry out its responsibilities. All such committees
shall be advisory to the Council. The Chair shall appoint library
directors to chair these committees. The committee chair will have
the discretion to appoint a working chair. The director would
remain as liaison between the Administrative Council and the
committee.
Each library concerned may appoint a staff member to serve as its
representative. Serra staff will serve as support. Standing
committees shall remain until terminated by a vote of the Council at
c?. regular meeting. Ad hoc Committees may be authorized by the
Council for a specific purpose; such ad hoc committees may be
terminated upon vote of the Council.
Executive Committee - There shall be a standing Executive Committee
made up of the officers of the Council, the immediate past-Chair of
the Council, and the directors of San Diego County Library and San
Diego Public Library. If these officers do not include a member
from each of the five distinct geographic areas (Imperial Valley
composed of Brab-ley, Calexico, El Centro, Imperial County and
Imperial Public Libraries; north San Diego County composed of
Carlsbad, Escondido and Oceanside Public Libraries; south San Diego
County composed of Chula Vista, Coronado and National City Public
Libraries; and San Diego County Library; and San Diego Public
Library), 3 member-at-large will be appointed to represent the
unrepresented area.
The Esecutive Committee shall have primary responsibility to advise
the Cotmcil and the System Coordinator on matters of personnel,
finance, issues of administrative import, and long-range planning.
July 16, 1992 9
ARTICLE VI: ADVISORY BOARD
There shall be an Advisory Board to the Council made up of lay
representatives for each jurisdiction in the System. Board members
shall be appointed by the governing agency of the jurisdiction. No
library employees of a member jurisdiction shall serve on the Board.
The Board shall meet at least twice annually. The duties of the
Board are to assist the Council in assessing citizen needs, program
planning and service evaluation. This is funded through the
California Library Services Act.
ARTICLE VII: PARLIASf ENT 4RY PROCEDURES
Robert’s Rules of Order, Revised (most recent edition) shall prevail
as a procedural guide for the Council in all cases not in conflict
with these Articles.
ARTICLE VII1:AMENDMENT
Section 1.
the affirmative vote of two-thirds (2/3) of the System members.
Amendment by Vote. These By-laws may be amended, by
Section 2, Automatic Amendment. These By-laws shall conform tc
the prevailing governing statutes. Such amendments as may be
necessary to affect such conforniation shall be automatic.
July 16, 1992 10
COMMITTEE MISSION STATEMENTS
p
To provide access and facilitate the individual and group use of non-print materials and services for the
informational, cultural, and recreational needs of San Diego and Imperial Counties at reduced costs through
systematic, interlibrary cooperation and to advise the Administrative Council on policies, plans, and operations
related to sharing of audiovisual materials and equipment.
CHILDREN’S SERVICES COMMITIEE
To advocate ways to improve library service to the over one-half million children and young adults in Imperial
and San Diego Counties; to select a theme, coordinate and find a Summer Reading Program whose goal is
to improve children’s reading and to promote library use; to conduct an annual author‘s luncheon for
professional growth and community visibility; and to enhance professional proficiency through the networking
of information, experiences and ideas in all Serra libraries.
I l-e
To advise the Administrative Council on services to ethnic groups, to provide a forum for community input
regarding ethnic services, to promote cross cultural awareness, to develop grants, programs and information,
and to exchange ideas, information and experiences.
The Public Relations Committee wishes to reaffirm its primaryfunction as a support committee and intends
to pursue actively the promotion of Serra System’s objectives and activities. The Public Relations Committee
may assign liaison members from the Committee to interact with other Serra committees in order to
implement this function, and to foster recognition of the Serra System and the importance of public libraries
to the community.
To advise the Administrative Council on policies, plans, and operations for cooperative reference services
and collaborative collections development A prime purpose is to be together exchanging thoughts,
experiences and looking for solutions to common (and uncommon) problems. The camaraderie is
tremendous for we continually find that the reference librarians help each other as well as patrons.
STm (SFRRA TFCHNICAL AND AUTOMATION REVIW CONIMITFF
To advise the Administrative Council on policy, plans and operations for the sharing of information or
technology and the automation of library fundions, including circulation, technical services, interlibrary loan,
and other areas as requested.
YOUNG ADULT COMMllTEE
To promote awareness of and to provide public library service to young people of junior and senior high
school age in San Diego and Imperial Counties; to demonstrate a commitment to serve as advocates for
excellence in the selection and availability of materials and programs; to provide professional development
opportunities as well as the sharing of information, resources, and experiences.
Serra Cooperative Library System
BY-LAWS
for the
SYSTEM ADVISORY BOARD
PREAMBLE:
Formed under the California Library Services Act of the State of California
Education Code, Chapter 1255, Part 11 , as of March 31 , 1979.
ARTICLE I: NAME AND LOCATION
Lay Advisory Board of the Serra Cooperative Library System. The permanent
address shall be: System Headquarters, San Diego County Library, 5555
Overland Avenue, Building 15, San Diego, California, 921 23.
ARTICLE 11: OBJECT
To advise and assist the Serra Cooperative Library System Administrative Council
in the development of the System Plan of Service, the need for services and
programs, and the evaluation of the services provided, and other duties as needed
and agreed upon by the Administrative Council and the System Advisory Board.
ARTICLE 111: MFMRFRSHIP
A. Membership shall consist of one person appointed from each member
jurisdiction.
B. The term for any member shall be for two years, and the membership shall
be staggered.
C. No member may serve more than two consecutive terms.
D. An alternate may be appointed by the appointing authority of each
jurisdiction.
E. If there has been no representation from a member library by either a
representative or alternate for three consecutive meetings, the jurisdictional
librarian shall be notified and he or she will request the jurisdiction to
appoint another person.
Approved April 19, 1980 - System Advisory Board Meeting
ARTICLE IV: VOTING AND QUORUM
A. Each jurisdiction shall have one (I) vote.
B. A quorum shall consist of one-third (1/3) of the membership.
ARTICLE V: MEETINGS
A. Meetings shall be held at least quarterly or additionally, at the discretion of
the Chair.
B. Regular meetings shall be held at locations determined by the Chair
C. All meetings shall be open to the public.
ARTICLE VI: OFFICERS AND DUTIES
A. The Chair shall oversee the activities of the Board, conduct the meetings,
and appoint members to committees authorized by the Board.
B. The Vice-Chair shall assume the duties of the Chair in his or her absence.
C. The Secretary shall record attendance and business of each meeting.
ARTICLE VII: ELF CTIONS
A. Elections from the membership shall take place at the annual meeting in
May.
B. Officers shall be elected for a one-year term.
ARTICLE VI Ii: PARLIAMENTARY AUTHORITY
Parliamentary authority for this Board shall be Robert's Rules of Order, Revised
(most recent issue).
ARTICLE IX: AMFND MFNTS
These by-laws may be amended or changed by a two-thirds (2/3) vote attending
any regular meeting provided that written notice of such change has been given.
Approved April 19, 1980 - System Advisory Board Meeting
OCTOBER 1993
FRAMEWORK FOR STRAmGIC PLANNING
One of the City Council objectives for the library is for staff to get started on a long-
range strategic plan prior to the end of 1993. With the new liirary pushed off into the
future, it is reasonable to assume the need to plan for the delivery of liirary services over
the next several years with the same basic facilities and staff. Since print and non-print
collections will condnue to grow, one of the primary considerations for the immediate
future will be how to manage that growth with no additional space. In addition to
collections, the library will need to develop strategies for all the other services delivered
to the community, such as outreach, programs, information and referral, and the use of
new technologies.
In order to involve more than liirary Division Heads in this process and to give thorough
coverage to a wide range of issues, we have formed a series of Task Forces as follows:
TASK FORCE CHAIR
Technology & Automation
Collection Development
Outreach
Facilities
Staff Development
Adult Services
Youth Services
Community Relations
Community Analysis
Chris Pickavet
Susan Simpson
Lynda Jones
Chris Holt
Ray Brookhart
Char Kennedy
John Quartarone
Cathi Berchiolli
Cliff & Geoff
Staff serving on these Task Forces will come from a cross section of the library, including
appropriate parttime employees. Community representation is also encouraged. Each
Task Force will meet over the next several months and will then come back to
Administration with a number of specific recommendations or research findings.
Recommendations will be reviewed by the Division Heads in a series of workshops, the
results of which will become the goals and objectives portion of the Strategic Plan.
We also want to have Library Board participation in this process and we may hold a
daylong retreat outside the library with a facilitator, perhaps when we are ready to focus
on goals and objectives. Focus groups will also be used to supplement user surveys and
to get input from such major segments of the community as schools and businesses.
General guidelines developed for the planning process include:
1. Plan for library services and resources during the next five years. The new library
will be included in the facilities portion of the plan, anticipating opening the
building in fiscal year 1997-98.
2 No new staff and no additional facilities.
3. ' Modest capital expenditures may be proposed provided they can be demonstrated to enhance sewices or to improve operational efficiency.
4. Consider innovative ways of doing business with existing staff and fiscal resources.
Look at staffing patterns, hours of service, organization of space, uses of new technology, and funding priorities.
5. The process should begin with the community analysis and needs assesments. It is
important to update the community's needs before beginning to plan for them.
Reports from the Task Forces should be completed by early 1994 so that the plan
can be completed by the end of the fiscal year.
P
f-
TO:
FROM:
DATE:
& California Library Services Board
LIBRARY-CWRTS BUILDING (91 6) 322-8476
P.O. BOX 942837
SACRAMENTO, U 94237-0001
MEMQBANDUM
Directors of Libraries Seeking CLLS Matching Fu
cc: Literacy Coordinators
Gary E. Strong, Chief Executive Officer,
California Library Services Board
October 8, 1993
SUBJECT: Phs of Service and Budge& for Fisd Year 1993-94
I enclose a listing of public libraries, including yours, that have certified funds available for
the California Library Literacy Service (CLLS) in Fiscal Year 1993-94. The amount eligible
for matching by the State and the resulting funds available for each local library are both
listed.
Please complete a Plan of Service Abstract, Plan of Service and Budget page, using the
enclosed guidelines and forms. Return them postmarked by November 12, 1993. Although
I intend to award the amount for which you are eligible, your receipt of matching funds is
contingent upon the State Library’s receiving a satisfactory Plan of Service and Budget from
your library.
Mail the completed documents in original plus two copies (three total), postmarked by
November 12, 1993, to:
The State match this year is
California State Library
Fiscal Office, Literacy
PO Box 942837
Sacramento CA 94237-0001
$1 for each $4.51 raised locally. This is a 2.4% increase over
last year, which was -one State dollar for each $4.62 raised- locally. It is my hope that each
year we will come closer to the 100% match authorized by the California Library Literacy
Services Act.
-MORE-
The State match is based on $7,302,613 raised by local library literacy services. This large
amount is particularly impressive during these financially difficult times.
Remember that your matching-funds grant is based on all the services supported by the funds
you have certified as eligible for matching. We need reporting on all the learners and tutors
supported by these funds, in order to demonstrate the effectiveness of the California Literacy
Campaign (CLC). Timely submission of Quarterly Reports to the California State Library is
essential for me to be able to keep the California Library Services Board (CUB) and the
Legislature accurately informed on the effectiveness of the CLC.
Your full participation in the use of the new CALPEP is important. We finally have a
learner-centered Semi-annual assessment process that can be of great value for tutor and
learner, the local program and the State Library. You will receive more information on the
software to support CALPEP and where to send disks by May, 1993. You will not be
asked to submit CALPEP data before then.
If you have questions about this memo, please call Al Bennett, Literacy Specialist, at (916)
322-0377.
Congratulations on your contribution to the development of this extraordinary support for the
California Library Literacy Service!
Enclosures
CIRCULATION
MAIN LIBRARY
Print/Audio
Video
Equipment
TOTAL:
BRANCH
Print/Audio
Video
TOTAL:
CENTRO TOTAL:
GRAND TOTAL:
REFERENCE OUESTIONS
Centro
Genealogy
Children's
Adult
Online
Branch
TOTAL:
CARLSBAD CITY LIBRARY
STATISTICS
September 1993
Sep. Sep.
1992 1993 % Chanse
53 , 936 56,028 +4
7 , 658 13 147 + 72
28 14 - 50
61,622 69 , 189 ' + 12
17 , 301 17 142 -1
2,423 2,400 -1
19 , 724 19 542 -1
(In Main) 831 No comparison
81,346 89,562 + 10
--- 246 No comparison
1,346 1,302 -3
1,905 1,598 - 16
5,507 6,270 + 14
5 26 + 420
2,179 2,424 + 11
10,942 11,866 +8
.- c. e
Sep. Sep.
1992 1993 % Chanse
PEOPLE COUNT (Daily Average)
Centro
Main Library
Branch
TOTAL:
ATTENDANCE AT PROGRAMS
Centro
Genealogy
Adult Children's: Main Branch
TOTAL:
INTERLIBRARY LOANS
Requests by Carlsbad
Received by Carlsbad
Requests of Carlsbad
Filled by Carlsbad
NEW REGISTRATIONS
Centro
Main Library
Branch
TOTAL:
2
25 63 + 152
1,700 1,728 +2 --- 532 534
2 , 257 2 , 325 +3
53 304 + 474 --- 161 No comparison
25 90 + 260
245 265 +8
35 28 - 20
358 848 + 137
102 117 + 15
111 129 + 16
405 357 - 12
118 73 - 38
(In Main) 52 No comparison
870 862 -1
209 225 +8
1,096 1,139 +4
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