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HomeMy WebLinkAbout1993-11-17; Library Board of Trustees; MinutesMINUTES MEEllNG OF: TIME OF MEETING: DATE OF MEECING: PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES 3:oO p.m. N-ber 17,1993 Ci Council Conference Room CALL TO ORDER: President Curtin called the Meeting to order at 3:OO p.m. ROLLCALL: Present: Absent: Also Present: Library Board Trustees Curtin, Moss and Woodward. Library Board Trustee McCann. Library Board Trustee L'Heureux arrived at 3:Ol p.m. Clifford Lange, Library Director Geoff Armour, Assistant Library Director Lynda Jones, Adult Learning Program Lizeth Simonson, Centro de lnformacion Carolyn Ayars, Friends of the Library Milt Cooper, Genealogical Society APPROVAL OF MINUES: On motion by Library Board Trustee Woodward, the Minutes of the Regular Meeting held October 20, 1993, were approved as presented. AYES: Curtin, Moss and Woodward Library Board Trustee Woodward reported on the Awards Luncheon of the California Association of Library Trustees and Commissioners and displayed the Certificate awarded to Dr. Lange for Outstanding Service to Libraries in California as the Outstanding Librarian. Mr. Woodward stated that the winner of the award in the category where Caroline Scott was entered was a worker with 23 years of volunteering. Monthlv Librarv Division Heads Reports President Curtin referred to the reports contained in the packet and asked for comments or questions. Library Board Trustee L'Heureux inquired whether there was any charge involved with the out-of-state Genealogical services. Dr. Lange stated that many of the Library's Genealogical materials are now on OCLC, and, in most cases, the libraries send items to each other without any charge. November 17, 1993 Ll6RARY BOARD OF TRUSTEES Page 2 Librarv Board Comments Library Board Trustee Moss commented that it had been stated in the Minutes that Or. Lange would find out what the differences are between a charter city and general law cities. Or. Lange stated that this is a legal process, and one advantage of being a charter cny is that it frees the city from certain restrictions from the state. Or. Lange stated that the MAIN STREET demonstration is an on-going morning activrty at the Library and he invited all the Board Members to attend. Centro de lnformacion Annual ReDon Dr. Lange stated that Lynda Jones and Lizeth Simonson were present to answer questions. He said the matter of the school needing the room where the Centro is located has been resolved for this year, eliminating any need for the Centro to move. The Centro is eligible for one more year of State funding, which means there is funding until the fall of 1995. In reply to President Curtin’s query regarding the funding for the Centro at the end of the year, Dr. Lange stated there are two alternatives; private funding, or the General Fund, with the possibilty of some other grants being available. The original plan was for five years d funding by the State. The plans here at Carlsbad were to remodel the Library and move the Centro there. This would encourage use of the main Library, and that is still the plan. The yearly budget for the Centro is around $So,OOO, with that decreasing the finh year to $40,000. When that happens, that will create a budget crunch, as most of that money is spent for personnel. President Curtin said that hopefully that segment of the community will have demonstrated the need for the Centro and the communny will support that need, with volunteers as well as City help. Geoff Armour stated that when the original needs assessment was conducted, it was found that the need existed in the communny for the Barrio population to be served by the Library. Now it is evident by the number of people coming to the Library that they are no longer afraid to come to the main Library, and staff feels this is because they have gone to the Centro and trust the people there and as a result now feel comfortable in coming to the main Library. In reply to query regarding the parents coming to the Centro with the children, Ms. Simonson said staff was very pleased with the results of this activity, and plan to repeat it. President Curtin suggested that it is not too soon to start showing the community just how important this Centro is to the area in order to gain support for its continuance a year from now. He said that a visit to a C*ny Council Wing by these children and their parents would show those who decide about the money, that this is a very necessary service that should be continued. Ms. Simonson displayed a scrapbook prepared by staff showing Centro activities and photographs along with flyers announcing events at the Centro. She explained that staff goes door-to-door and also send flyers to the schools, and also the Head Start Classes, inviting the parents to attend activities at the Centro. Lynda Jones said that tnst is the critical element in the Barrio community. Dr. Lange added that the staff has been very effective in making the communny feel very trustful and has helped them not feel timid about going to the Centro. November 17, 1993 LIBRARY BOARD OF TRUSTEES Page 3 Ms. Jones told of a call from the Pilgrim Church regarding their Christmas Fair, where their members can buy things made in the third world. They want to support the Centro and asked whether the Centro would be willing to have a booth where the people could buy books to be donated to the Centro. This coming Sunday there will be a box of adult and children books available to show the people what books are available. The public can pay no more than $14 for a book and checks will be made out to the vendor for a book to be purchased in someone’s name. This sale will be from 12:30 p.m. to 1 :30 p.m. Libraw Annual ReDOrt Dr. Lange stated he would answer any questions about the Report. He called attention to the statistics, showing Circulation, Reference/lnformation Questions and Book Collection Size numbers all increasing for 1992-93, while the General Fund Budget decreased and Full-Time Staff remained the same. Dr. Lange referred to the Status of California Public Libraries report, copies of which were distributed prior to the meeting, and said that most people are not aware that the libraries will have to close down, and when it does happen in a ctty, then they realize how serious the budget situation has become. President Curtin commented that the people of Carlsbad have demonstrated their support for the Library over many years, and he felt that Council is well-aware of the high priorlty the Library has in the communty. Lynda Jones stated the Planning Department is working on a design and land use plan for the Barrio area, as that was the only section of the City that did not have such a plan. All City Departments have representatives on the committee for this plan and there has been input from the Barrio community similar to the model used when the Centro was started. Some of the interviews were done at the Centro. and people are encouraged to take a walking tour of the Barrio and put down their comments. Literacv Grant Amlication Dr. Lange reported this application was approved by the City Council November 9, 1993. He said the grant will be used to upgrade the computers. Lynda Jones distributed copies of the first issue of the Pen to Paper, a student publication of the Carlsbad City Library Adult Learning Program. Libraw Coffee Shop Idea - Discussion Dr. Lange stated that the San Leandro Public Library had an exhibit booth at the recent League of California Cities Conference in San Francisco celebrating the success the library has had with a coffee shop that was egtaMihed in the library’s atrium last June. He has discussed the idea of opening a coffee shop at the Carlsbad Library with the City Manager, and it was felt this is an idea worth some investigation. Dr. Lange said that space is a problem at the Library, but at the west side of the Library space could be made with umbrellas and tables. He said that different ideas for operating the coffee shop would be the Friends of the Library, staff, or by contracting with coffee firms. Dr. Lange continued his report, stating that this would generate much-needed revenue for the Library, but there might be some objections by the business community. Library Board Trustee Moss stated she would want to know how many cups of coffee had to be served in order to make this worthwhile. Dr. Lange said that the idea would be to start on a very small basis and see what the reaction would be. November 17, 1993 LIBRARY BOARD OF TRUSTEES Page 4 Dr. Lange asked the Board to either give him direction to investigate this idea further, or to oppose it altogether. The suggestion was made to include questions about this in the suwey that the Library is preparing at this time. After a lengthy discussion, the Board Members felt that Dr. Lange should investigate the economics of a coffee shop and return with a report. Status ReDort on La Costa Branch Library Dr. Lange reported that the Branch Library will move to its new location either the last week in December or first week in January, and hopefully open for business the middle of January. DIRECTOR'S REPORT: Dr. Lange reported that the grant for the remodeling was accepted by the City Council. A disaster drill was held last week, and Off Armour is still sorting out the fallout. There will be a full report at the next meeting. Dr. Lange said he will write up his notes from the CIA meeting. The children's stacks in the main Library will be earthquake-proofed. The offset press specifications are being worked on and that will go out to bid next week. The book drop that the Friends purchased is in the parking lot and will be installed next week. Or. Lange is working with the City on the self-checkout machine, to determine whether the Clty will buy one. He referred to the flyer on the 'Programs for Preschoolers', which gives the rules for preschoolers and home day care groups. FFUENDS OF THE LIBRARY: Carolyn Ayars reported the Friends will have their November meeting tomorrow. She said there will be a Christmas Program in December, but no date has been set. She called attention to a slide and lecture presentation at the Senior Center, November 17, 1993,8:00 p.m., The Cat's House-An Altered Home for Altered Cats'. Milt Cooper had to leave the meeting before reports were given. Board Member Woodward reported that there will be a meeting December 2. November 17,1993 LIBRARY BOARD OF TRUSTEES Page 5 PUBUC COMMPCT: None. ADJOURNMENT: By proper motion, the Regular Meeting of November 17, 1993, was adjourned at 4:40 p.m. Respectfully submitted, ' Harriett Babbitt Minutes Clerk ADULT LEARNING PROGRAM October 1993 - 1. RerJortina to State Librarv. The final budget report for '92- '93 California Library Literacy Services grant funds was submitted to the State Library. The first quarter '93-'94 statistical report on tutors and learners was submitted. - 2. Tutor trainins. Nine new tutors were trained October 16-21. - 3. United Wav brochure. The main promotional piece distributed by United Way throughout'the county for its annual fundraising drive appeared in October. Two men who had benefitted from United Way funds were profiled and pictured. One of these men was Justin0 (Tino) Garcfia, an adult learner from the Carlsbad Library's Adult Learning Program. United Way provides funding to the San Diego Council on Literacy, which coordinates services among all adult literacy programs in the county, including the toll-free literacy referral hotline. Tino now speaks countywide about literacy and United Way. - 4. San Dieso Reads Best. The San Diego Council on Literacy sponsored "Sari Diego Reads Bestn day on October 27. As part of this event, civic leaders and adult learners went into school classrooms to read to children. Two learners from the Adult Learning Program participated: Kendale ElShawn and John Corcoran (former learner). On October 29, Kendale's visit was profiled in the Blade-Citizen. Since then, Kendale has received a letter from one of the 3rd graders to whom he spoke, starting a pen pal relationship. Kendale has now been trained to be a public speaker about literacy for the San Diego Council on Literacy. - 5. Voter WorkshoD. The Adult Learning Program strongly encourages adult learners to become involved in the democratic process. Most have never voted in an election prior to coming to this program. On October 27, the League of Women Voters presented a special informational workshop for 15 adult learners and tutors about the ballot propositions in the November 2nd election. - 6. North Coastal Directors Council. The Carlsbad City Library, through Adult Learning Program Coordinator Lynda Jones, hosted the monthly meeting of the North Coastal Directors Council at the Centro de Informacidn on October 14. This organization is made up of the directors of governmental and nonprofit human services agencies from throughout north coastal San Diego County. CHILDREN'S DIVISION MONTHLY STATEMENT OCTOBER 1993 October continued to be busier than ever, with over 1700 more circulation than September. Many of the homework assignments are in full bloom and we are being asked questions on several levels, as well as on a variety of subjects. Our Easy section continues to be the hottest item with over 90% of the collection being checked out every month. Our second most circulated section is the 500's, with nearly 50% of the collection circulating each month. Many of our 32 programs this month were Storyhours. One special Storyhour we invited a veterinarian who came with her child and dog. She explained what happens when you take your pet to the vet, as well as pet care in general. This was part of our policy of.bringing enrichment and education as well as entertainment to our Storyhours. Storycraft had as it's special guest reader this month the author of the nation's best-selling children's book--former library graphic artist Jannell Cannon. She read her book, Stellaluna, to ,the children and their parents and they loved it. The library photographer, Bill Richmond, took pictures and the Children's staff taught the children to make bat puppets, bat rings and an "eye" tie. Prime Time Club resumed this month and has been picking up steam with 1,2, and 3rd graders. There are already children who have read several hours. Grandparents Storytime, which features grandparents and other volunteers reading stories on Saturday morning is building its audience. Dorothy Raymond, the organizer and leader for this program, has been stalwart in staying with this program while it became established. The additional shelving contributed by the Friends of the Carlsbad Library, has been installed, and was very welcome. The old shelving was so full that it was difficult to squeeze books onto the shelves. This new shelving should make it possible for the Division to survive in this space until the new library is built. All of the books have been shifted to take advantage of the new space, and the collection looks much better, as well as being much easier to use. CIRCULATION DIVISION OCTOBER 2993 The patron door count increased over 3,000 people from the previous October. The overall increase in patrons of the Carlsbad City Library has caused us to order library cards earlier than expected. A record number of over 1,000 registrations per month during 1993 necessitated this reorder. To expedite the order, we piggybacked onto the San Diego County Library System’s purchase. Because of the County’s high volume library card order, we were able to purchase our library cards at a greatly reduced rate. Connecticut to take over the management of her father’s bicycle shop. Yasuko Ogino left to pursue her career at the La Jo11a Museum of Modern Rrt. She, however, has remained on our page substitution list. We miss her expertise in dealing with our Japanese patrons who have English as a second language. Sue Gutierrez, a Circulation Clerk who comes to us from Annapolis, Maryland, has become invaluable with her Spanish language skills. Sue’s abilities were honed during the 5 years that she lived in Peru, Rian Hoover and Sarah Close are 2 new volunteers in the Circulation Division. They were among those volunteers contributing to the 61.5 hours of shelving completed by honorary staff. One of our morning pages, Alexandra Hobbs, left to return to With all the little goblins, princesses and Ninja turtles visiting the library during October, the circulation staff did it‘s utmost to make sure they felt comfortable and well served. Patrons returned the favor by delivering treats to all the clerks and pages; This and other outpourings of appreciation from the patrons makes working at the Carlsbad City Library one of the most rewarding experiences one can have in public service. COLLECTION DEVELOPMENT AND ACQUISITIONS STATISTICS REPORT October 1993 Items Received Books - Adult Main Branch Centro subtotal Books - Children Main Branch Centro subtotal Audio - Adult Audio - Children Video- Total Received 336 33 6 375 191 145 14 19 0. 6 205 170 120 83 37 23 1 22 88 79 9 1 , 164 761 403 Videos Received from PMSC after being cataloged (Professional Media Services Corporation) e Geneal'ogy - Local History Statistics FY 1993 1994 HOLDINGS : Current Month Additions Total Additions Current FY Total Holdings 28,817 36,914 Volumes 10,680 656 16,823 - 2,834 1 , 569 183 4 1.69 Total Holdings Last FY 27,626 35,487 Titles Volumes 118 153 1,191 1,427 Description of holdings: Titles Books Books - Microform Periodicals - Bound Periodicals - Microform Maps Microfilm (census, etc.) BSD?<S - GEN-CIRC 8,439 15,527 392 ?.36 - 179 4,144 - Microforms added this month: Film Fiche 53 none This month 36 4 CALENDAR YEAR GOALS: Volunteer hours Prbgrams held Attendance hSDCGS bok sc-enditures Total calendar year 260 40 1,842 $18,332 185 $1,567 +, - Total Total This M Last FY ACTIVITY: This Month This Month Last FY Reference questions 1,183 Daily average 48 Researchers rqistered 876 Circulating checkout 197 Daily average 8 Daily average 35 DISTRIBUTION OF RESEARCHERS: 1,357 52 973 -174 5,045 14.774 -4 49 47 -97 3,857 1c),Sc)6 -2 38 35 +loo 676 1,791 +A 7 37 - 97 a City This This County Month M This Month This State This This FY Month FY Carlsbad Del Mar area East S.D. area Encinitas area Escondido area Fa1 lbrook Oceanside S.D. City etc. San Marcos Vista 12 6 2 3 3 2 155 16 49 43 36 165 130 40 89 n - 731 Los Angeles 78 Orange 7 Riverside 199 San. Rem. 219 Sonoma 142 Ventura 94 Alaska 1 315 Arizona 11 89 Georgia -7- 7 Hawaii I 3 Illinois 4 4 Sou. Dakota 1 7 'Texas I7 England 7 - - 27 1 I 4 1 5 629 493 other 167 7 410 -37 -- other - Since most of the Genealogy-Local history collection is now in the ocLC data base, we receive an increasing number of inter-library loan requests. sampling of requests sent to us in October 1993 may prove interesting: on Daniel Bone from the Register of the Kentucky Historical Society. article on Salem witchcraft victims published in the Second Boat. emigration record in Eighteenth Century Emigrants from German-speaking Lands' to North America. We sent it. 4. Timberland Regional Library (Olympia, Wa.! asked for the Palmerlee family Bible record from the Detroit Society for Genealogical Research Magazine. We sent it. .Duluth mxblic Library asked us to search for a Luke Frazier in the History of the Fraziers of LoVal. North Dakota State University Library (Fargo, N.n.1 asked us to copy the illustrations of Hedingham Castle in Some Account of the Family of De Vere. Anchorage Municipal Library (Anchorage, Ak. ) asked us to photocopy the entries for the name, C!HOQUE'TTE in French-Canadians, 1600-1900. We did. Humbolt County Library (Eureka, Ca.) asked for the abstracts of wills for four surnames in Barbados Records, Wills and Administrations.. We found several. Wschutes County Library (Bend, Or.! asked us to find the marriage record of Edward Wheeler and Thankful Daniels in Born, Married, and Died in Sharon, Connecticut. We did. Society of Albany Year Book. !!%is 1. 2. Humbolt State University (Arceta, Ca.) asked for a photocopy of an 3. Los angeles Times Editorial Library asked for a photocopy of an article We sent it. we sent it. Clackamas Cornunity College Library (Oregon City, Or.) asked for an 5. 6. 7. 8. 9. He was not in the index. We did. 1.0. Hampton Public Library (Hampton, Va.) asked for an article in Dutch Settlers We didn't have that issue. LA COSTA BRANCH LIBRARY Monthly Report October 1993 8 *CIRCULATION* Circulation was 19,913 items at the Branch for the month of October. This total included 9,770 adult items, 7,790 children's items and 2,353 video tapes. 77 each hour and 797 each day. over October, 1992. Items circulated at the rate of Hourly circulation increased 8% *USERS* 13,653 people used the La Costa Branch Library during October. The hourly rate was 53 and daily, 546. *CHILDREN'S* Costumed preschoolers prowled the aisles of the Branch Library after storyhour on October 26 and 27. with Halloween songs and storybooks. . The most heavily used areas of the children's collection were biographies, historical fiction, California Indians and Astronomy. All these areas met school assignments. Recreational reading centered around Halloween.. Creative Days Preschool displayed their student's Fall art work. 81 students answered the questions of the week. These questions included the language most spoken in the world, the state with the highest recorded temperature and the site *of the 1900 Olympic Games. Their program was filled . *' *NEW FACILITY" -. . On October 26, the Carlsbad City Council apprdved the' lease for the new Branch facility. with plans for the actual move to be the major focus of the Branch Manager during the month of November. Although no dates have been set, January is targeted for the actual opening.. This brings themove,one step closer . FY 93-94 Media Graphics JUL AUG SEP OCT NOV DEC I 1 GRAND TOTAL .I PART"PS FOR C"GE/CENTRO DE INFORMACION Monthly Report October 1993 1.- Centro de Informadiin Newsletter. Over 1200 copies of the September/October Centro de Informaci6n Newsletter were distributed widely in the community during the last week of October. 2.- AddtPro~ ' . Two adult presentations took place at the Centro. Together they brought a total of 98 patrons. On Oct. 14, the presentation was about Domestic Violence, presented by Teresa Villancencio from Public Heath Services, San Diego County, and on Oct. 21, the subject of the presentation was Breast Cancer Awareness sponsored by the American Cancer Society. In addition, the North Coastal Directors meeting was held at the Centro. The meeting was opened with a welcome from Lizeth Simonson, Centro Supervisor. 3.- chitdren'sproerammme. The Centro has been continuing with the Spanish Storyhours on Wednesdays and Thursdays. On October 14, Highway Patrol Officer Max Gallardo came to one of the Thursday storyhours and spoke with the children about safety (wearing seatbelts, not going with strangers, Halloween safety tips, etc..). The Sewing Club has been very successful among the 10 - 13 yrs old girls. Centro staff member Edith Rodriguez meets with the group once a week, and read instructions from a book before a project. During this month there were two special matinee presentations of the video "Drugs don't stand a chance" in Spanish. .. 4.- Tour at the Centm. On Oct. 8, parents from the Head Start Home Based Program had a tour and introduction to the Centro, and on Oct. 27 City employees from different departments had a tour around the Banio and the Centro, conducted by the City of Carlsbad Planning Department. 5.- Tour at the Mah hi . On Oct. 14 the 5th grade class of Pine Elemenmy School visited the Main Library. The Head of Children's, John Quarterone, and the Centro's Supemisor, Lizeth Simonson, showed the students and volunteers around the Library and demonstrated the use of the computer catalog. They also visited the Centro after the tour. 6.- Lib= MI&&, On Oct. 5, the 1st and 2nd grade classes of Jefferson School visited the Centro. Teachers invited parents and children to the Centro to have a family night and enjoy time. reading and looking through the books. Cookies and punch were served outside the room. New patrons, adults and children, applied for library cards. 7.- comm~~outreacb, On Oct. 18 Centro's SupenrisOr was invited to "La Posada de Guadalupe", a shelter for single male migrant workers, and gave a presentation about the Main Library and the Centro services. Twenty-five patrons applied for a library card for the first time. On Oct. 7 the Centro's Supexvisor, Lizeth Simonson, and PFC Coordinator, Lynda Jones, were invited to the monthly Bani0 Assouation meeting to explain to their members about the services at the Centro. 8.- Interviews, On Oct. 25 and 26, the Carlsbad City Planning Department conducted a series of interviews at the Centro for the Barrio Carlsbad Community Design and Land Use Plan. Centro Supervisor Lizeth Simonson, as a member of the Serra Ethnic Services Committee, took part in the planning and activities at the Multi-Cultural Book Fair. The Fair was held at the Escondido Library on October 13 and included a workshop on Ethnic Awareness in Book Selection and book vendors with multi-cultural print materials. REFERENCE ACTIVITIES FOR OCTOBER 1993 Reference statistics continue to soar with 6,570 questions rece during the month of October, a 300 increase over last October. Reserves totaled 1725, an 156 increase over last year. Online searc for October totaled 29, an increase of 26 over last year. Fax usage totaled 31 6 transactions for October, 59 over last year. ved tes A total of 6 students attended reference skills classes on Thursday mornings in October. Char presented a book talk on Mexican author Laura Esquivel’s first novel, LIKE WATER FOR CHOCOLATE, to 14 Hadassah members on October 14. On the same day, there was a reference staff meeting, featuring a guest speaker, Carolyn Wood, from Map World in Encinitas, who spoke about the new format of Thomas Brothers San Diego County maps. On October 13 and 22, 4 full-time and 1 part-time reference librarians took fire extinguisher training at Carlsbad Fire Department #5. A Reference Materials Selection Meeting was held on October22. A total of $565 was spent to update existing reference books, and $941 was spent on new reference titles. Calk Ahrens led a reference tour for 8 Girl Scouts on October 27. Ann Perrigo represented reference at a Student Outreach Committee meeting on October 26. Char Kennedy attended a Serra Subcommittee meeting at County headquarters on October 29 for the Medical Reference Workshop. Technical Services ~eport 0CtObf.r 1993 In October, Technical Services staff added 1,114 books and 176 audiovisual items to the library's collection. A total of 949 books and I00 A-V items were withdrawn from the collection, Library users with computers made 318 calls to the library's dial-up catalog in October; in addition, the library catalog was accessed through Main Street on Daniels Cablevision- 390 times. This represents a drop from the first month of cable usage, when there were 437 connections made. However, this pattern is similar to what was observed when computer dial-access was first introduced. of people calling in out of curiosity; there were considerably fewer calls the second month, but activity increased as more people became aware of the service. Also in October, Chris Pickavet attended a workshop in Downey on vendor migration. In library automation, "migrationn refers to moving from a product offered by one company to a product offered by another. In 1987, we migrated from our original automated circulation system, CLSI, to the INLEX/3000 system sold by INLEX, in Monterey, California. Although we have been very happy with INLEX, which provided an outstanding product, the company has been acquired by a larger library automation company, Data Research Associates, Inc. Since no one is certain whether DRA will continue to develop the INLEX product, we must consider the possibility of changing vendors in the next two or three years. The workshop on migration was very helpful, concentrating on the technical aspects of moving data from one system to another. It was presented by Dynix, still another vendor of library automation systems, but the speakers dealt mostly with generic issues of database structure rather than features specific to Dynix products. For example, although there are national standards for how information about books and other library materials are stored, there are no such standards for information about library users. One vendor may construct patron files with given name first (John Jones), another may :put surname first (Jones, John). Transferring information from one system to another calls for careful mapping. The workshop was very worthwhile , High usage during the first month reflected a number LSCA 9, Page 1 California State Library Library Services and Construction Act Final Narrative Report This report is due thirty (30) days after the completion date of the grant period, on October 30. Mail three copies, one with original signature to: California State Library Fiscal Office - LSCA P.O. Box 942837 Sacramento, CA 94237-0001 Date- 40-2422 1. Grant Award ID # / Centro de Inforrnacion 2. Project Title 1992-1993 3. FY January 1990 - September 1993 4. Total project period 5. Grantee Carlsbad City Library 6. Address 1250 Carlsbad Village Drive, Carlsbad, CA 92008 7. Contact Lvnda L. Jones 8. Telephone . (619) 434-2998 9. Needs. PLEASE SEE ATTACHED PAGES Final Narrative Report LSCA 98 Page 1A 1992-1993 Applicant Jurisdiction: Carlsbad City Library Project Title: Centro de Informaci6n 9. NEEDS Spanish-speaking families in Barrio Carlsbad need information to enable them to adapt to life in the United States and educational resources to build a better life for their children. Families need these services to be accessible in their own neighborhood and presented in a welcoming and culturally sensitive environmemt. 10 0 PROJECT ACCOMPLISHMENTS: 1992-1993 Goal #I: To implement a community library service program that is responsive to the informational and service delivery needs of Carlsbad's downtown Hispanic population. Objectives related to Goal fl: a. b. c. CLS By September 30, 1993, to increase the Spanish-language adult and children's print collections in the Main Library and Centro by 10%. Result: -Spanish-language print holdings at Main and Centro increased 20.3%, from 3897 to 4689 volumes. By September 30, 1993, to increase the Spanish-language audio-visual collection in the Main Library and Centro by 20%. Result: -Spanish-language audio-visual holdings at Main and Centro increased 45.2%, from 356 to 517 items. By January 1, 1993, to have Spanish annotations for all Spanish videos in the collection. Result : -In November 1992, the Main Library reorganized its entire video collection, putting all videos on open shelving, in their original boxes, which contain annotations. Spanish-language videos either have box annotations in Spanish or staff attach a translated annotation. 1992-1993 d. e. Applicant Jurisdiction: Carlsbad Citv Library Project Title: Centro de Infonaaci6n By September 30, 1993, to increase the circulation of Spanish-language materials in the Main Library and Centro by 30%. Result: -In 1993/93, the Main Library and Centro circulated 23# 072 Spanish-language print, audio, and video materials, compared to 14,728 in 1991/92. This was an increase of 57%. By September 30, 1993, to introduce at least 200 new library users to library services through the Centro de Inf omaci6n. Final Narrative Report LSCA 9# Page 2 €3 f. Results : -In 1992/93, 402 new library cards were issued through Partnerships for Change efforts, bringing the total number of new registrants through PFC since July 1991 to 1,237. -Each month approximately 95% of the circulation of materials at the Centro is to library users registered through PFC efforts. -In 1992/93, 6,018 items were circulated from the Main Libraryto borrowers registeredthrough PFC. This was an increase of 14% over 1991/92. (Note: the Main Library's video section was closed the entire month of November 1992, probably decreasing the 1992/93 statistics by several hundred items). -In 1992/93, 15#358 adults and children visited the Centro, an increase of 81.3% over the 8,471 patron visits in 1991/92. -Since the Centro opened in November 1991, 23,829 adults and children have visited the Centro individually or for programs. By September 30, 1993, to answer at least 500 information and referral questions at the Centro. Results: -In June 1993, the Centro staff began .detailed statistical records of individual information and referral questions answered. Between June and September, the staff averaged 195 information/referral questions per month. Extrapolating this to a full year, 2340 requests Final Narrative Report LSCA 9, Page 3 Applicant Jurisdiction: Carlsbad City Librarx Project Title: Centro de Informaci6n 1992-1993 for information and referral were handled at the Centro in 1992/93. -The Centro presents informational programs for adults throughout the year, inviting social service, health, government, and education representatives to speak. In 1992/93, 746 adults attended these Spanish-language or bilingual presentations. -The Centro maintains an extensive collection of free informational pamphlets. In addition to those distributed by program speakers, 864 pamphlets were given in answer to information and referral questions. g. By September 30, 1993, to increase the number of Spanish- speaking children participating in library-sponsored events by 20%. pesults : -In 1992/93, 1,956 children attended Spanish storyhours and other Spanish/bilingual programs at the Centro. This was an increase of 34.3% over 1991/92. -Circulation of Spanish-language/bilingual children's materials at the Centro during 1992/93 was 6600 items, an increase of 55.6% over 1991/92. -Circulation of Spanish-language children's materials at the Main Library during 1992/93 was 4961, an increase of 26.8% over 1991/92. -In 1992/93, 110 children participated in the Summer Reading Club at the Centro, an increase of 223% over the 31 children participating in 1991/92. 'Goal # 2 To implement an ongoing pattern of library staff involvement in the community and of active community involvement in the development, revision, and maintenance of Carlsbad's library service program. -a. To hold bimonthly Community Coalit ion meetings . Result: -Rather than having formal meetings, library staff and community coalition members have maintained regular communication through personal visits and phone calls and via the bimonthly Centro newsletter. Final Narrative Report LBCA 9, Page 4 Applicant Jurisdiction: Carlsbad City Library Project Title: Centro de Inf ormacien To have library staff actively participate in at least 3 community events in the Hispanic community. 1992-1993 b. Results : -Centro staff members took part in 2 large community events and 9 school-based programs. -The Centro became the meeting site for the committee planning the Festejando a las Madrecitas celebration and also for monthly Headstart parents meetings. -The Centro was used as a polling station during the November 1992 election. c. To have library staff devote at least 5 hours per week to outreach activities (schoolvisits, Lola's Market, etc.). Results: -Centro staff went door-to-door in the neighborhood several davs a month, talking with residents and distributing programming information. -At least 2 school classes--including Headstart, elementary school, and adult school students--were given tours of the Centro and/or Main Library in Spanish or bilingually each month. By September 30, 1993, to conduct a community survey to update community needs assessment and evaluate library's services. d. Result -Library staff are working with the city's Planning Department to develop methodology for a large-scale multiple-needs assessment of Barrio Carlsbad. To maintain suggestion boxes at Centro and Main and give feedback on suggestions within 3 weeks of suggestion. e. Result: -The suggestion box at the Centro averages 5 suggestions per month, mostly suggestions for additions to the collection. The Centro supervisor responds immediately. Final Narrative Report 1992-1993 LSCA gt Page. 5 Applicant Jurisdiction: Carlsbad City Librarv Project Title: Centro de Informacidn f. To maintain weekly staff exchanges between Centro and Main Library. Result : -Several logistical complications at the Main Library and Centro prevented implementing staff exchanges this year. An alternative plan, incorporating staff "shadowing" among staff in all library divisions, may be implemented in 1993/94 as part of the library's long-range planning process. Goal f3 To fully incorporate the library's revised service program into the library's local budget. a. In fiscal 1992-1993, to allocate $2000 of General Fund collection development fundsto purchase Spanish-language audio-visual materials. Results : -$1200 from the library's General Fund appropriation was allocated and spent for Spanish-language audio materials. .. ~. b. C. -$2100 from the library's General Fund appropriation was allocated and,spent for Spanish-language video materials. -$lo00 from the library's special LSCA grant for children's materials was spent on Spanish-language children's videos. In fiscal year 1992-1993, to allocate $5000 of General Fund collection development funds to purchase Spanish- language print materials. Results : -86000 of General Fund collection development funds were allocated and spent on Spanish-language print materials. -$5500 of the library's special LSCA children's materials grant was spent on Spanish-language print materials for the Centro. Aggressively to recruit bilingual personnel for any library positions which become vacant and are open for hiring during the year. Final Narrative Report 1992-1993 LBCA 9, Page 6 d. e. f. Applicant Jurisdiction: Carlsbad City Library Project Title: Centro de Informaci6n Result: -For the entire year, the City of Carlsbad has had a hiring freeze. However, some part-time vacancies were filled in the Main Library, and 4 of these filled by bilingual staff: 2 Spanish/English pages' in the Children's Department, 1 Spanish/English clerk in Circulation, and 1 Japanese/English clerk in Circulation. By April 1, 1993, to hold an Open House for the community at large at the Centro to familiarize residents and community leaders with the Centro. Result: -This activity was postponed, due to demands'on staff time. However, the constant outreach activities of the __ Centro staff consistently result in additional community groups, classes, and individuals coming to the Centro. By September 30, 1993, to invite staff from at least 3 city departments to visit the Centro and discuss how the Centro can cooperate with other city departments in serving the community. Results: -Human Resources Department sent one of their staff to the PFC staff development resources workshop held in San Francisco; library and Human Resources staff are discussing cooperative staff development activities related to comunity/workforce diversity for city employees. -Planning Department is using the Centro staff and site as entrees for involving Barrio Carlsbad residents in the city's land-use planning process for that neighborhood. -Three City Council members and the Assistant City Manager visited the Centro during the year. Throughout 1992-1993, to include planning for PFC staff in development of the library's overall staffing plan in conjunction with construction of the new main library. Resu 1 t s : -The Centro supervisor became a regular participant in library division heads meetings during the year. -In 1993-1994, the library's strategic planning process for the next 5 years includes consideration of continued library service in Barrio Carlsbad. Final Narrative Report * LSCA 9, Page 7 1992-1993 Applicant Jurisdiction: Carlsbad Citv Library Project Title: Centro de Informaci6n -Partnerships for Change methodology, including inclusion of community representatives in the planning process, is being used during the library's strategic planning process in 1993-1994. 11. SUBJECTIVE EVALUATION. The Centro de Informaci6n has become firmly established in Barrio Carlsbad as a trusted and convenient source of information for Spanish-speaking adults. For children, the Centro is a safe and comfortable place in which they are building a love for reading and learning and in which they can get help with their schoolwork. The Centro staff are well-known in the neighborhood and greeted by children and adults in the market and on the streets. Cooperative programming with schools, clinics, adult education classes, social service agencies, and community groups is frequent and mutually beneficial. The Centro staff and location have become resources for the entire city government and for community organizations which seek to better serve Barrio Carlsbad residents. Centro staff introduce residents to library services at the Centro and also strongly encourage use of the Main Library. At the Main Library, the process of creating a bilingual/bicultural environment continues, with bilingual signage and computer catalog screens, bilingual library information packets, and Hispanic cultural displays already in place, and additional signage and instructional materials being developed. Bilingual children's programs have also been conducted, as well as cooperative programming with the Centro. Before Partnerships for Change, it was rare to see Hispanic residents using the Main Library; now patrons daily visiting the Main Library truly represent our diverse community. One community leader in Barrio Carlsbad refers to the library as the "catalystt1 which started a new sense of pride, unity, and involvement among barrio residents. This has led to significant interaction with city officials and departments, creation of 3 new community action groups, and a major long-range planning effort by all city departments with community residents. Final Narrative Report LSCA 9, Page 0 Applicant Jurisdiction: Carlsbad City Library Project Title: Centro de Inf ormacidn 1992-1993 12. PROJECT CONTINUATION The Partnerships for Change philosophy of responding to community needs through community involvement in library planning is being continued as an integral part of the library's strategic planning effort. Community l'partners''. will be on strategic planning task forces, and community focus groups will be part of the process. Library staff will continue to add Spanish-language materials to the collections as part of the library's regular print/audio-visual budgets. Strong collections to aid Spanish speakers in learning English will be added at the Main Library and the Centro using interest money from past grants. Library signage, notices, applications, monthly calendars, and other printed material will continue to be produced bilingually as part of the library's regular operating procedures. Displays of art and other cultural programming representing Hispanic heritage and contributions will continue to be part of the regular display and program calendars. Library administration is working with other city departments and the school district to maintain a public library presence in Barrio Carlsbad. The library is also considering the use of grant funds and vacant positions as possible ways to maintain staff at the Centro de InformaciBn when LSCA funding for PFC is no longer available. 13. Signature / 0) D- -aQ’ . c4 VI m fi m m L ’0 \a, v,I m m m rl m rl k a P 0 U u 0 .. .. Val ‘a a Ha k m 3 4 4 c m k u nc, \ co 3 VJ d 4J C c, cn rl m -4 U c * k rd &4 d I4 3 U rl V a rd a v) rl k (d u n .. al al c, E: (d k t3 m c .. al E: 0 A a QI k 0 .a QI p: 0 d al E h 4 al rl 4J *cc w c, U al -n 0 k c4 a 00 01 Q1 UI c, u) 0 u JJ U -.I -. I I I I VJa- p: k-3 !*- 3 01 I I a- I em I (v- I I 0 0 NI * d d .... uaaQ-4 0 Q w U 3 z 2 G! c WI 4 a 2 3 0 0 a c E d % : : : -- m- %F34X?f .... ..... ..-.. ..... ..... ..... ..... ..... ..... .... : ::::: ::::: ::::: .... : 1:::. .... ::::! ::::: ::::: ::::: ::::: ::::’ iii;; .... .... ..... .... ;;;:I rr.i;iii 6::::: ..... 2;:::: ..... ::::: LL::::: ..... ..... ..... wiiii; ..... FS85sr5 a \%2,2, sggiig LLk--cc-c CITY OF CARLSBAD - AGENDA BILL E) t4B # HTG. 11/9/93 3EPT. LIB TITLE: APPUCATION FOR A GRANT FROM THE CALIFORNIA LIBRARY LITERACY SERVICE - DEPT. HD. CITY ATTY C1TY MGR. ?ECOMMENDED ACTION: Adopt Resolution No. from the California Library Literacy Service. authorizing the Carlsbad City Library to apply for a grant ITEM EXPLANATION: The CarIsbad City Library has provided an adult literacy program since 1984. For its first five years, this program was supported by grant funds provided by the California State Library under its California Literacy Campaign program. State funding was available only for a five year period. Since 1989, the Carlsbad City Library's Adult Learning Program has been supported by the City's General Fund. Under legislation approved in 1990 which created the California Library Literacy Service, the State Library has provided matching grants to California Public Libraries that have completed the five year establishment period. Based on locally budgeted funds for literacy programs, the State Librarian has indicated that the State match this year is $1 of State funds for each $4.51 in local funds. For the Carkbad City Library, the State matching funds for 1993-94 will be $25,167, based upon the Adult Learning Program's current budget of $1 13,416. The Carlsbad City Library meets the eligibility requirements for receiving State matching funds. These matching funds are awarded by the State with the intention of extending or enhancing existing literacy services. Since the funding provided by this grant is limited, and the amount of future funding is uncertain, the grant funds will be used for a one time purchase of equipment, software and contractual services to improve and enhance the tutoring of addt learners. Expenditures for equipment, software and contractual services will be $23,303. An indirect of 8%, $1864, will provide for the cost of administering the grant, for a total grant amount of $25,167. The Plan of Service, the proposed budget for the grant, the State Librarian's grant notification letter, and a list of California Libraries participating in the program and their local appropriations and State grant award amounts are described in Exhibits 2 and 3. PAGE 2 IF AB/# EXHIBITS: 1. Resolution No. approving the application for a grant from the California Library Literacy Service. 2. Plan of Service and budget. 3. State Librarian's grant notification letter and list of CaLifornia Libraries. . , , ~ ~. .. ... . .: . - . , . .'.'.': . . 1. ' .. . . , 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 la 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF . CARLSBAD, CALIFORNIA, APPROVING THE APPLICATION FOR A GRANT FROM CALIFORNIA LIBRARY SERVICES ACT FUNDS. WHEREAS, the Carlsbad City Library Adult Learning Program provides training to meet the literacy needs of adults; and WHEREAS, the Carlsbad City Library Adult Learning Program supports the goals of the City Council and the objectives of the Library; and WHEREAS, the California State Library will provide additional support for the Adult Learning Program with grant funds; ' . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of -CarIsbad, California as follows: 1. 2. That the above recitations are true and correct. That staff is authorized to apply to the California State Library for $25,167 in California Library Literacy Service Act funds. 1 2 3 4 5 6 7 e 9 IC 11 12 12 14 1: 1( 1'; It 1< 2( 21 2: 22 24 2: 2t 2: 2t PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad held the day of , 1993, by the following vote, to wit: ' AYES: NOES: ABSENT: CLAUDE A. LEWIS, Mayor ATEST: ALETHA L. RAUTENKRANZ, City Clerk // // // // ,> EXHIBIT 2 1-3/94 CLSA California Library Literacy Service . PLAN OF SERVICE ABSTRA CI' (CLSA46page 1) 1. Library Name: Carlsbad City Library 2. Address: 1250 Carlsbad Village Dr. - Carlsbad, CA 92008 3. Contact . Person: Lynda L. Jones 4. Telephone No. (619) 434-2998 5. Eledoral District(s): Assembly: 74, 73 Statesenate: 38 6. #of Iiteracy FTE 2 - . 7. Principal outcomes: Goals f . " Number of Adult Learners To Be Served 1993/94 140 60 Number of Tutors To Be Trhed in 199384 .- - ................ ., y,., .---..-. *- : Number of Community/Neighborhood Sites 8 ,;,-. ...; ..;:.. 7 ;i . ..;;-... I- .. :.- "8. Proposed Program Operating Budget .- .,:-. , .~ F+. .- ., ..... CLSA Request: $ 25,167 Other Revenues: $ 113,416 TOTAL : :. Library Director ' $ 138,583 c, b ...... .- , , ..;. . :. . ..... CLSA Program Budget Request for California Library Literacy Service Programs Fiscal Year 1993/94 3. Operations 11,303 Total (3a-3g) Carlsbad City Library Name of Library 26,380 Library Director Signature Date - 3a. Contract Services 3b. Travel 3c. Office Supplies 3d. Printing @I Budget CLSA Categories Budget Other Request Budget 1 , 000 0 0' , 50 0 900 a 0 I 1. Personnel flnc. Benefits) ~__ ~ 3e. Instructional Resources 3f. Communications I 2. Libram I ~ 6,303 1,500 0 900 0 I 87,036 3g. Other. I 4,000 , I 23,030 * 5. Indirect 1 , 864 0 6. TOTAL 25,167 113,416 (c) Total Estimated Yearly Budget (a + b3 87,036 0 37,683 1 , 000 50 900 0 7,803 900 27,030 12,000 1,864 138,583 Approved CLSA Budget (Completed by CLSA) Gary E. Strong CQA 46mS.p.gC2 *Insmane r'zt , equipment maintenance, special ICY 3/93 departmental supplies. . CLLS Plan of Service Narrative, Matchincr Funds 1/93 Library Name Carlsbad City Libra- Use this'page and additional pages as needed to describe how your library will use the CLSA matching funds for the California Library Literacy gervice requested for Fiscal Year 1993/94. Carlsbad City Library will use CUS matching funds for 1993/94 to: 1. Replace computers in the Literacy Computer Lab with more powerful computers (3 stations and 1 server) in order to be able to run the educational software now being produced. Greater memory and Windows capability are required for most programs. Upgrading devices (e-g., network hardware, CD-Rom,' soundboards) acquired with 1992/93 matching funds will be transferred to the new computers. 2, . 3. Replace the two administrative computers with more powerful models, enabling greater efficiency in program management. Acquire additional instructional software for the Computer Lab, a set of encyclopedias and an atlas for the tutoring classrooms, and instructional workbooks for learners. Contract with a literacy specialist for inservice training for volunteer tutors. 4. 5. Celebrate the 10th anniversary of the Adult Learning Program with a special event recognizing volunteers and adult learners , .- ,Indirect funds in the CLLS matching grant are calculated at 8% of -..grant funds and will be used to pay for city staff time in the . Purchasing, Finance, and Information Systems Departments in purchasing equipment and supplies, researching computer needs and handling grant funds and reporting. .& providing technical support, and providing accounting assistance in e J 4 November 8, 1993 TO: LIBRARY BOARD OF TRUSTEES FROM: Library Director SAN LEANDRO PUBLIC LIBRARY COFFEE SHOP The San Leandro Public Library had an exhibit booth at the recent League of California Cities Conference in San Francisco celebrating the success the library has had with a coffee shop that was established in the library’s atrium last June. From time to time, users of the Carlsbad Library have mentioned how nice it would be to have coffee at the library. I would like the Board to think about a coffee shop in the library and the various options to consider about location, operate it with staff, have the Friends of the Library consider operating it, contracting it out, etc. Attached is some information about the San Leandro Public Library’s coffee shop. Attachments Some enterprising officials have con- verted their government agencies into thriving businesses. In San Leandro, Calif., a city of 75,000 south of Oakland, the main library recently opened a 60- seat cafe in an outdoor atrium where bookworms can relax with coffee and pastry. “Government libraries arc all suf- fering,” said David R. Bohne, director of the San Leandro library. “The mon- ey I make in the cafe we’ll plow right back into books and tapes.’’ The cafe has been so successful that the library has hired two employees to run it, despite a $30,000 budget cut. And Mr. Bohne has begun branching out into a catering service and plans to open a for-profit business services cen- ter at the library in November. i I l -- ___ __.___ > > > > > > > L BCXXMARK CAI=€ San Leandra Public Libraw California libraries have been undergoing a funding crisis. The Bookmark Cafe is an effort to raise needed revenue while simultaneously providing a new community amenity. An underutilized atrium area of the Main Library was turned into a European style outdoor cafe with a small investment in tables, chairs, umbrellas, push cart, etc. Existing staff manage cafe while new minimum wage part time staff operate cafe. The Bookmark Cafe has been so well received by the public it is moving inside for the winter. Space has been created in the Library for this operation. The Bookmark Cafe has been energizing to the Library staff and provides an interesting insight into the private sector. To be successful you need an innovative attitude, dedicated staff, and a City Manager who is truly dedicated to "Reinventing Govemment". For more information contact David Bohne, Library Director (510) 577-3480 or Cynthia Abel, Cafe Supervisor (510) 577-6049. DtlOKMARK CAF€ Gourmet CQffee Soft drinks * Juice * Fresh Pastries Cresh baked cookies Monday thru Saturday 10 a.m. - 4 p.m. San Leandro Public Libraw Ccm-tyard 3Q0 Btudillo Avenue CIRCUIA TION MAIN LIBRARY Print/Audio ' Video Equipment CARLSBAD CITY LIBRARY STATISTICS October 19 9 3 TOTAL: BRA" Print/Audio Video TOTAL: . TOTAL: ,, CENTRO I GRAND TOTAL: S REFERENCE QUESTION .- Centro Genealogy Children's Adult Online Branch TOTAL: Oct . 1992 59,197 7 619 17 66,833 16,970 2.354 19,324 Oct . - 1993 59,168 12 I a03 13 71,984 17,745 2 349 20,094 % Chanae --- +7 24 +a +4 (In Main) 1,195 No comparison 89,562 93,273 +4 t --- 244 No comparison 1,357 1,183 - 13 1,892 1,830 -3 6,375 6,570 +3 3 29 + 867 2.293 2,320 u 11,920 12 ,a76 + 2 . PEOPLE COUNT (Daily Average) Centro Main Library Branch Oct. Oct 1992 % Chanae 26 1,682 552 TOTAL: 2,260 IRTTENDANCE AT PROGRAMS Centro 166 Adult 124 Children's: Main 804 --- Genealogy Branch .) 46 TOTAL: 1,140 79 + 204 1,873 + 11 546 1 2,498 + 11 522 + 214 185 No comparison 115 -7 39 - 15 39 15 . 1,751 + 54 Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad 17 0 151 462 12 5 128 - 25 93 - 30 405 - 12 85 - 32 Centro (In Main) 79 NO comparison Main Library 931 9 19 -1 263d 234 9 Branch TOTAL: 1,194 1,237 +4 -- 2 1. U W m e d 0 8 2 *? cu m r- t z 0 0 9 Q, R 2 8 0 8 6 (0 0 2 0 8 0 0 9