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Home My WebLink About1994-02-16; Library Board of Trustees; MinutesMINUTES MEETING OF: TIME OF MEETING: 3:OO p.m. DATE OF MEETING: February 16,1994 PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES City Council Conference Room CALL TO ORDER: President Curtin called the Meeting to order at 3:Ol p.m. ROLL CALL: Present: Library Board Trustees Curtin, L'Heureu, Moss and Woodward. Absent: Library Board Trustee McCann. Also Present: Clifford Lange, Library Director Geoff Amour, Assistant Libraly Director Tony Carter, Friends of the Library Representative Milt Cooper, Genealogical Society Representative APPROVAL OF MINUTES: On motion by Library Board Member L'Heurew, the Minutes of the Regular Meeting held January 19, 1994, were approved as presented. . - AYES: Curtin, L'Heurew, and Woodward ABSTAIN: Moss MONTHLY LIBRARY DIVISION HEADS REPORTS President Curtin referred to the reports contained in the packet and asked for comments or questions. Board Member Woodward stated that in the Circulation Division, mention was made of a City employee, Isabelle Paulsen, lnformation Systems/Ci Clerk's Office, who was volunteering to shelve videos two days a week during her lunch time, and he inquired whether any other City employees were doing that. Dr. Lange stated that Mrs. Paulsen was the only one. Mr. Woodward suggested recognizing Mrs. Paulsen for this work, and Dr. Lange stated all the volunteers at the Library are recognized during the year with different social functions. President Curtin stated that Mrs. Paulsen would be recognized with the other volunteers. Board Member Moss recommended that a letter of congratulations from the Board be sent to Lynda Jones, the Adult Learning Program Coordinator. At the January 28, 1994, meeting of the North County Directors Council, Ms. Jones was elected to the Council's Board of Delegates. February 16,1994 LIBRARY BOARD OF TRUSTEES Page 2 MONTHLY LIBRARY DIVISION HEADS REPORTS (Continued) ACTION: On motion by Board Member Moss, the Library Board directed staff to draft a letter of congratulations from the Board to Lynda Jones, on being elected to the North County Directors Council Board of Delegates. - AYES: Curtin, L'Heureux, Moss and Woodward LIBRARY BOARD COMMENTS None. COFFEE CART PROJECT UPDATE Dr. Lange stated that this project will need to be deferred until the remodeling of the restrooms is complete, which would be in August or September of this year. President Curtin stated that from the previous discussions, he thought the atrium was not being considered for the coffee cart. Dr. Lange said that since the last meeting, the vendors he has talked with all prefer putting the cart in the atrium. There are a number of limitations on having the cart outside: such as weather, wind and a good location for the cart. President Curtin said that if the cart were in the atrium and the patrons could not take the coffee into the Library, they would not be able to purchase coffee to take out. Geoff Armour said that point has not been addressed at this time; the idea was to prohibl open coffee containers in the Library. d Dr. Lange reiterated that open coffee containers is the main concern of staff members, and this monitoring would probably fall onto the people who supply the coffee. Board Member Woodward concurred with Dr. Lange, stating that he does not know how staff or the coffee suppliers will be able to keep people from walking around with the coffee in their hands. Board Member Moss noted that if cardboard cups are used, they won't be able to carry them very far without burning their fingers. She felt as long as this is strictly an adult coffee or tea cart, there would not be a problem, as the adults would be trustworthy. She said she was not ready to abandon the idea, and Board Member L'Heurew concurred. Dr. Lange and Geoff Armour both said that with a new venture there are unknowns that will have to be handled as they occur. Reference was made to the trial period of the carts at the Lucky Stores as explained by Ms. Lessenger at the January Board Meeting. President Curtin said that the consensus of the Board appears to be that they are in favor of this project as long as it doesn't provide a nightmare for staff in controlling people entering the Library with coffee cups: and also, as long as the project is viable and makes money. Dr. Lange stated that it will definitely make money. February 16,1994 LIBMY BOARD OF TRUSTEES Page 3 COFFEECARTPROJECI' UP 0 A E (Continued) In reply to query, Mr. Arrnow stated that smoking is allowed in the atrium at the present tkne, and if the coffee cart is there, that would have to change to .no smoking'. Also, the two sliding doom would have to be changed to swinging doors, to comply with the Americans with Disabilities Act requlrments CAPITAL IMPROVEMENT BUDGET Dr. Lange referred to the Capad Project Descriptions contained in the packet, which co(1sist d the new Library, the Cole Library remodel and the expansion of the Cole Library. He explained the projected dates for the completion of the projects and stated that everything depends upon an upturn in the Ci's revenue and the economy. EARTHWAKE DAMAGE REPORT AND OlSCUSSlOy Or. Lange stated that this report was for information mly. rn~mostimportantit~w~~~ to the stacks in the libraries during an e&thquake, Stacksthat were c~oss-btacBd and bolted tothe Ikor were all right, but if not. they were bem and destroyed beyond redempion He said- stdt has beerr re-examining the stacks here and they are a# botted down, with many dthm cm&mxl. He is examining budgeting to crossrbcacB all stacksthat are not MM braced duringthe neDdyear. CrrY COUNCIL APPROPRIATION FOR ADDmONAL COSTS FOR NEW LA COST A BRANCH Or. Lange referred to the Agenda Bill contained in the packet, for addbnal * Brn~imprOvemeraa An apptopriatim of $7,100 from the fund balance in the California Library senrices Act fund was approved by City Council to reimburse the UtUWMaintenanca Department for cost to brace the book stm3cs sl the Branch Library and some miscellaneous expenses, including signage. / LIBRARY OBJECTIVES FOR 1994 AMERICANS WITH DISABIUTIES ACT REMODEL UPDATE ~ . Or. Langestatedthe schedule ghmn tothe Board Members forthe ADA mod#lcatkrr, atheukary neecb to be adjusted The State Libmy has to reviewthe plans, since part dthe funding b from them. Thb will cause the completion date to be somewhat later than July 31. The remodeling has to be completed by the end of this year, and Or. Lange said the project should be finished sometime kr August February 16,19W LIBRARY BOARD OF TRUSTEES Page 4 DIRECTOR'S REPORT: Or. Lange reported the Strategk Plan Is being worked an with the task forces Wing meetings A letter has been sen! to the Superintendent d Schook to ask fortheirampemkm with the user 3wv~ys. This year the survey will also be conducted in the high sdrooc He said that SANDAO dl be asked for assistance in providing the data analysis and repon Or. Lange said the budget manuab for the 1994-95 fiscal year have been receive4 and the basic requirement is to cut the budget by one and am percent. He said he will bring the budget tothe March 16 meeting for the Board's review and approval. FRIENDS OF THE UBRARY Tony Carter reported on the new Branch Library actlva and stated there Q nat enough room forthe magazines at the present time, due tothe tax fm being avahble them The Friendswank to get a vertical magazine rack for the Branch There is no recycle bin to take the mqjazhs to at the new Branch site, and the shopping center Stan is searchingforanappmprkespa toplaceabin GENEALOGICAL SOCIETV: SERRA ADVISORY BOARQ 4 Board Member Woodward reported that the LegisWve Day &eduled forMarch25harbeenm and that Dr. Lange would give the repon Dr. Lange stated that thedate ha$ been toApril 22,1994, h#n 4:W p.m to600 p.m, with this to be a time to lobby the legrsbtorsforthe libariea He stated the pfogram has not been determined at this time. None. ADJOURNMEW 9y proper motion, the Regular Meering d February 16 19,1994, was adjoufned at 3:s p.m Minutes Clerk ADULT LEARNING PROGRAM Monthly Report January 1994 _. 1 . Union-Tribune article On January 10, the San Dieao Union-Tribune carried an article about adult literacy services in San Diego County. Featured in the article was the contrast between the growing number of adult learners waiting for tutors and the falling enrollment of volunteers. Primarily as a result of the article, this program received inquiries from 26 potential tutors during January, compared with only one inquiry the entire month of December. In addition, 2 tutors previously in the program returned to begin tutoring again. I - 2. Tutor Training Thirteen new tutors began training on January 29. Special speakers during the training included 4 adult learners. One learner's wife also spoke, as did all 4 of the learners' tutors, giving new tutors a realistic insight into learners' lives and the dynamics of adult literacy tutoring. _. 3. San Dieso County Literacy Council: Literacy Network Meetinq Representatives of 12 adult literacy programs met at the Adult Learning Program on January 26 to discuss computer-assisted instruction. Leading the program was Carrie Scott, the volunteer who coordinates our computer lab. The afternoon included hands-on time in our computer lab, facilitated by Carlsbad computer lab volunteer trainers Carrie Scott and James Tomblin. - 4. North County Directors Council The North County Directors Council is composed of the directors of over 100 health and human service agencies in North County (coastal and inland). At the annual meeting on January 28, Adult Learning Program Coordinator Lynda Jones was elected to the Council's board of delegates. The delegates meet monthly to discuss broad issues affecting health and . human services in North County, and quarterly the delegates meet with County Supervisor John MacDonald. - 5. Braille Institute The new San Diego-based Braille Institute consultant provided low-vision aids screenings at the Adult Learning Program January 18-20. Starting in April, the consultant will be at the Adult Learning Program the last Wednesday of each month. The next scheduled visit is March 23. - 6. Senior Volunteers On January 28, Robin Brooks, public relations director of the San Diego Council on Literacy, held a roundtable discussion with 4 Adult Learning Program tutors past the age of 65. The tutors shared their views on education and volunteering. Their comments will appear in the Council's newsletter the end of February. CHI LDREN'S DI VI S I ON MONTHLY STATEMENT JANUARY 1994 January was a busy month for the Children's Division, with over twenty thousand items circulated and many reference questions answered. In addition to our regular programs such as Preschool Storyhours, Storytime and Grandparents Storytime, Storycraft and Prime Time Club, we had three group tours and our extravaganza of the month, the Whale Art Contest and awards program. The Whale Art Contest, had the purpose of encouraging creativity and stimulating interest in the Library. This year our staff decided to open up the categories of whale art to three-dimensional art, collage, and even literature. This really did encouragecreativity, in fact, the library received so many wonderful entries that the judges were hard-pressed to decide on winners. There were over 200 entries,from children preschool age through junior high. Children wrote and illustrated poems, painted and drew whales, sculpted whales, and even did origami arrangements of whales. button. The La Costa Branch and Centro participated in accepting entries and sending them along for the judging. Everyone was Lnvited to hear the musical group, Jackstraws, do a medley of whale songs before the prizes were awarded at the awards program. awarded the prizes, some of which were free whale watching trips provided by Helgrents Sportfishing. The library's Carol .Tic0 $ias the other judge, and they both did a wonderful job. - Every child who participated received a "Whale Artist" Library Director C1 iff Lange and Children's Division's John Quartarone Helgren's also provided one of the judges, Joe Valens. Children's staff has once again started working on weeding the collection. Beside Iwking for books that are worn beyond uSe or for books that are not being used at all, we'are making special attempts to weed books that are out of date. deal with technology that are out of dat.e can be misleading or completely inaccurate. tn tha lei8 Bm yaars,'many of our-atlases and books on countries have become rather suddenly obsolete. basis--we order what is new on a subject, wait until we receive it and have it'.'on the shelf, and then weed out' the outdated books on the subject. This is a time consuming project, but it is necessary in order to have a collection that is accuratq and truly usable for our patrons. Books that We are replacing several sections on a somewhat rotating CIRCULATION DIVISION JANUARY 1994 1994 began with a record setting day. On January 3rd, the number of patrons visiting the Carlsbad City Library was 3 ,152. This was an all time high patron count. The most poignant news is the departure of two part time clerks, Sandy Wilson and Sue Hendershott. Sandy and Sue now are working in full time positions for the City of Carlsbad, although regrettably not for the library. Sandy is now the School Librarian for Buena Vista Elementary School in the Carlsbad School District. Sue has moved to the Carlsbad Municipal Water District Office where she is the Receptionist/Cashier. Sue had been the Receptionist/Mail Clerk in the Circulation Department for 9 1/2 years, The vacancy created by her departure is being filled by Beverly Wade who, coincidentally, is married to an employee at the Water District offices. Beverly began working in the library as an Audio/Visual Clerk; then with the merging of audio/visual and book public service desks, Beverly became a key worker at the new circulation desk. Three clerks were hired to fill the voids. Dorothy Knee and Nancy Perkins are new to the library staff. Dorothy has an extensive background in customer service, due in part to her owning her own business for 16 years. Nancy has recently moved from the east coast and is a new citizen of the City of Carlsbad. She, too, has expertise in the field of customer relations. Allyson Goodwin is not new to the library staff. She has been working in the library as a Circulation Page. She has been promoted to Circulation Clerk where her knowledge of the collection will be put to great use. Isabelle Paulsen from the Carlsbad Information Systems/City Clerk offices has generously volunteered to shelve videos twice a week during part of her lunch hour. She has elected to assist the staff on two of the busiest days in the library. Her efforts have made quite an impact. Having stressed good customer relations as the primary attribute for all Circulation employees, it is with mixed feelings that we say farewell to our former employees as they begin their new positions in other departments of the City. know that their training at the Circulation desk will benefit their new departments. We'. Efficient and courteous service to the citizens of Carlsbad is of the utmost importance. It is nowhere stressed more than at the Circulation desk, the front line of the library. COLLECTION DEVELOPMENT AND ACQUISITIONS January 1994 .I STATISTICS REPORT Items Received -------------- Total Baker &I Taylor Direct Books - Adult ................................... Main 507 305 202 Branch 175 135 40 Centro 0 0 0 subtotal 682 440 242 Books - Children Main 144 Branch 23 Centro .. 2 subtotal 169 122 22 17 6 0 2 139 30 Audio - Adult 151 22 129 Audio - Children 2 1 1 Video 94 71 23 Total Received 1,098 673 425 Videos Received from PMSC after being cataloged (Professional Media Services Corporation) 69 videos 1?93 1?9? January Total H31 d i n3 s Last ??s HOLDIKS: Current Month Additions Toto1 A36 i t ions Current FY Total Holdings Titles Volumes 27,626 35,487 29 I 453 37 , 770 1,827 2,283 Description of holdings : Titles Volumes Bookg BX~E - GEN-CIRC Books - Microform Periodicals - Bound Periodiczls - Microform Maps Microfilm (census8 etc.) 10 , 845 68 1 17,256 8 , S55 15 , 888 400 140 2,873 1,616 183 4,316 179 4,291 Microforms added this month: Fi Im Fiche 22 1,985 c-amD.m YEAR GOALS: Volunteer hours Programs held Attendance .- NSDCGS book m-ditures This month 32 Total calendar 32 year 4 285 4 285 ACTZVI’IY: This Month This Mmth +* - To ,a1 Total ThisFY. Last FY Last FY Reference Questions 972 1,091 -119 Daily average 39 44 -5 Researchers registered 859 851 +B 34 ?/I ----- Int 745 -4 I c; 6 ----- Daily average Daily average Circulating checkout 14 , 3.34 47 A7 8 , 3.76 A 35 1.089 6 6 DISTRIBUTION OF RESEARCHERS: City This Month This County FY This Month This State FY This Month This FY Carl sbad Del Mar area East S.D. area Encini tas area Escondido area Fallbropk . Oceanside 5.D. City etc. San Marcos Vista 140 5 22 44 54 48 1 11 11. - 4 11 2 Connecticut 1 495 Colorado 3 159 Nevada 1 1 1 Oreaon 9 Pennsylvania 2 Utah 1 Yo . Virqinia -. 4 Canada 1 1 Mexico - 8 Arizona - - - - -- - - - f3T’Hr;:h J 1 , 3 21 Imerial 2 91. TDS Ana eles 7 2-64 25 1 221 Biversfde A2aLLbLL 1,019 215 Ventura ~ 4 .1,019 6mwaz 3AE 26 156 74 74 140 - - - ‘. , i:. ~ - 627 2 1 I I I - i sz \ LA COSTA BRANCH LIBRARY Monthly Report January 1994 *NEW FACILITY* The La Costa Branch Library opened at a new location on Monday, January 10. The new site at 6949 El Camino Real, Suite 200 is located between the Edwards 6 Cinema and the La Costa Roasting Co. in the Plaza Paseo Real Shopping Center. An additional 1100 sq.ft. was gained from the previous location affording more room for the children's area, staff work areas and public restrooms. The 5600 sq.ft. offers an open and light area for public to browse, research and study. Activity has increased significantly over last year. A statistic table has been attached which indicates an increase of 22% in circulation and 44% increase in the number of users. New borrowers also increased dramatically by 82%. Since the new facility did not open until 1/10/94, the statistic table compares library activities from January 10 to January 31, 1993 and 1994. Please see the table labeled 1993/1994 January Comparison. *THE MOVE* The move began December 20, 1993 with Global Van Lines trucks arriving at 8a.m. Six crew worked 7 days moving books, shelving, furniture and equipment. The new site was not completed for operation until the first week of January. Power, phones, and plumbing became operational the last week of December, initially hampering the move for lack of utilities. However, all library materials were in place and seizmic bracing installed in time to allow the public opening on January 10, 1994. *THE CELEBRATION* The Grand Opening Celebration was well attended by dignitaries and general public alike on Saturday, January 15. On that day the City Council, Library Board and others spoke to welcome the new facility. State Librarian Gary Strong gave the address. At the ceremony's closure, everyone had an opportunity to tour the new library, receive a gift bag from the shopping center (filled with coupons from local merchants) and even have a ride in a Hot Air balloon. Over 1000 people visited the library that day. *SINCE THE MOVE* The settling in process continued through January restroom partitions were installed, staff areas were rekeyed, the gate to the circulation desk was installed. Plumbing continues to have problems with drainage and the emergency door alarm still has not come to a satisfactory resolution. *FINER QUALITIES* The consensusof the users is overwhelming in approval. They most always note the light airy feeling of openness compared to the old facility. Many have spoken of quieter study areas. Perhaps the children's areas is most significant with its bright - fun stimulating environment. Staff areas are also much improved. LA COSTA BRANCH LIBRARY Monthly Report January 1994 1993 / 1994 JANUARY COMPARISON Jan. 10-31 Jan. 10-31 1993 1994 Comparison 5 USERS CIRCULATION NEW BORROWERS Carlsbad Non Resident Total 10,885 15,673 +4,788 +44 +3,174 +22 14,677 17,851 109 69 178 - 210 114 324 - + 101 4-93 + 45 +65 + 146 +82 , , LA COSTA BRANCH LIBRAY Monthly Report January 1994 CIRUCLATION Hrs /Days Collection Children's Vols. Children's A.V. Adult Vols. Adult A.V. Video Tapes TOTAL 204119 Reference Questions: Adult 1,895 Children's 442 TOTAL 2,337 Periodicals: 138 Registrations: Circulation Circ. per Hr/Day 6,815 382 6,566 1,830 2,258 17 , 851 881940 Car lsbad 210 114 Non Resident - TOTAL 324 , LA COSTA BRANCH LIBRARY Monthly Report January 1994 USERS Users 15,673 Hr s /Days 204 / 19 Volunteer Hours: 19 (magazine sales) Users per Hr./Day 77 / 825 NO PROGRAMS THIS MONTH , 1 J LA COSTA BRANCH LIBRARY Monthly Report January 1994 .Children's A.V. Adult Vols. Adult A.V. Video Tapes Total Circ. per Hour Circ. per Day STATISTIC COMPARISON Items Jan. '93 Children's Vols. 7,536 Jan. '93 15 , 193 58 608 330 8,439 1,758 3,080 21,143 80 846 CIRCULATION Jan. '94* 6,815 382 6,566 1 , 830 2,258 17,851 88 940 USERS Jan. '94 15,673 Users per Hour 77 Users per Day 825 Comparison (-712) + 52 (-1,873) + 72 (-822) (-3,292) +8 + 94 Comparison +480 f 19 +217 % - (-10) +16 (-20) +4 (-27) (-16) +10 +11 % +3 - +33 +36 *PLEASE NOTE THAT JANUARY 1994 WAS A SHORT MONTH. THE BRANCH WAS CLOSED UNTIL THE 10TH. DOWN. . THIS IS WHY STATISTIC TOTALS WERE > yv LLI 0 FY 93-94 Media Graphics JAN FEB MAR APR MAY JUN I 63 GRAND TC t . PARTNERSHIPS FOR CHANGWCENTRO DE INFORMACION Monthly Report January 1994 1.- Adult Pro- 2. On January 13, Head Start held its monthly parents' meeting, and as part of the agenda, Centro Supervisor Lizeth Simonson introduced our new brochure and explained to them about our services at the Centro and the Main Library. There were some new parents who were unfamiliar with our library services. On January 19, Sara Rivera from Vista Community Clinic made a presentation on Alcohol Abuse Prevention. She had a good response from the audience and there was considerable interest in having family alcohol abuse prevention presentations in the near future. 2.- children's Pro- _. The Sewing Club continued to meet regularly. Centro staff member Edith Rodriguez encouraged the club members to get involved in reading directions and discussing the projects before and during any sewing. The participants in the Sewing Club are girls who range from elementary through junior high school level. Centro Supervisor Lizeth Simonson started an additional storyhour on Wednesday mornings in response to a request from parents and teachers from Head Start. The limitation of space makes it almost impossible to accommodate 40 children at one time. The Centro has a total now of three regular SpanisWbilingual storyhours weekly. 3.- Whale Art Contest. Through the Centro, children from Pine and Jefferson schools had the opportunity to participate in the library's Whale Contest. Thirty-five children dropped their posters and stories at the Centro. Four out of the thirty-five received awards and prizes, and two others received honorable mention because of their good work. The ceremony was held at the Council Chamber on Thursday, January 27, at 3:30 p.m. AI1 our winners attended the ceremony. 4.- Communitv Outreach. On January 21, Centro Staff member JosC Maldonado and volunteers distributed our new bilingual brochure door by door in the community. Residents were given the brochure and answers to any questions they had. On January 25, the Centro Supervisor visited the adult ESL classes at Pine School and distributed the brochure, to about ninety-five students. She also explained about our library services to several new students. On January 27, Centro Supervisor Lizeth Simonson was invited to the Migrant Education Parent Meeting to explain about library services at the Centro and the Main Library. En addition to our bilingual brochure, flyers for our February presentations and 1994 magnet calendars were distributed at the meeting. 5.- Bilinmal Brochure. The Carlsbad City Library's new bilingual brochure describing the library's Partnerships for Change Program was distributed to all library staff, Coalition members, social service agencies, and the community at large during the month of January. Several social service agencies requested more copies of the brochure to be distributed through their local agencies. 6.- Sharing. On January 19, Centro Supervisor, Lizeth Simonson met with Rosalind Belmont from the Posada de Guadalupe of Carlsbad to assist her in identifying and gathering Spanish-language materials such as books, videos, and pamphlets which will be helpful in promoting health education. The Posada de Guadalupe is applying for a grant to start a health project with the residents of the Posada, a shelter for homeless men in Carlsbad. .-A . REFERENCE ACTIVITIES FOR JANUARY 1994 Reference questions totaled 7098 during the month of January, an increase of 15 over last year. Reserves totaled 1633, a 101 increase over last January. Online searches for January totaled 10, a decrease of 25 over last year due to the fact that the online computer is no longer working. Fax usage totaled 302 transactions for January, an increase of 29 over last year. Callie Ahrens attended a facilitators’ meeting for Investment in Excellence on January 4. During the month of January, two Job & Career Resources classes were taught by Reference Staff; there was also one Library Skills Class for a total of 3 classes. On January 13, Char Kennedy attended a Serra Reference & Collections Committee Meeting at San Diego County Headquarters. A Reference Selection Committee meeting was held on January 27. A total of S 1503 was spent to update reference materials, and $1005 was spent on new reference sources. The Online Searching computer died during the month of December. The Friends of the Library gave us the funds to replace the computer and modem, which Information Systems is working on at the present time. The Interlibrary Loan computer’s hard drive is also going and we are in the process of replacing it. Char Kennedy chaired an Adult Services Task Force Meeting on January 7. (see attached notes.) MINUTES from ADULT SERVICES STRATEGIC PLANNING TASK FORCE . I. FINDINGS A. Centro: Informational presentations twice a month with outside speakers dealing withe social services attracting 40-50 people. From time to time seasonal cultural programs Le. Posadas, Mother’s Day i RECOMMENDATION: to introduce main programs to Centro patrons - need more publicity, flyers. 8. Library Sponsored Programs Karol Tico) & Programs Sponsored by Friends of the Library ( Pat Hansen): Approximately 12 cultural programs plus 50 art exhibits per year. In addition Magee Park Poets hold 4 writing workshops and 8 poetry readings. Cultural programs include concerts lliason with local colleges), slide lectures, travel, and book-author discussions, with average attendance of 73 people. C. Adult Programs Sponsored by the Reference Department: 1. Library Skills Classes offered every Friday , from 8-9AM. Preregistration required at reference desk. 2. Book Talks presented to discussion gruops. Appointments taken by the Head of Reference. 3. Tours of the Main Library or Reference Department: Appointments taken by Head of Reference. ., . -. ._ ti. RECOMMENDATIONS A. To develop a survey to determine the types of programs wanted by the public. 8. To increase the publicity for adult programs by putting items in monthly calendar of library and creating more f 1 yers. C. To expand library programs as space allows. MEMBERS of ADULT SERVICES TASK FORCE: Char Kennedy, Chair Carol Tico, Library Arts Lizeth Simonson, Centro de lnformacion Pat Hansen, Friends of the Library c Technical Services Report January 1994 In January, Technical Services staff added 1,053 books and 358 audiovisual items to the library's collection. A total of 798 books and 162 A-V items were withdrawn from the collection. Library users with computers made 344 calls to the library's dial-up catalog in January, an increase of 37% from December. This probably reflects usage by people who received new computers and modems for Christmas. In addition, the library catalog was accessed through Main Street on Daniels Cablevision 243 times, a decrease of 15%. In January, members of the cataloging staff attended two workshops. One was offered by OCLC, the bibliographic utility with which we do most of our cataloging. It was a free training session on advanced use of the software OCLC provides. The instructions of specialized searches will result in more effective searches of the OCLC database. The other workshop was a program sponsored by the Access, Collections, and Technical Services Section of the California Library Association. The two speakers discussed the need for authority control in online catalogs and how best to achieve it. "Authority control" in cataloging refers to the establishment of uniform, consistent headings in the catalog and the creation of cross-references so that the public can find the headings the catalog uses. For example, someone looking for information on the president of Libya might try under Qaddafi, Khaddafi, Kadafi, or Gadhafi, all of which have been used in various newspapers and magazines. Someone researching cats might think of the second largest wild cat native to North America as a cougar, a mountain lion, or a puma, all of which are common terms for the same animal. (The largest cat is the jaguar.) Cross-references are established so that a library user can try any of those headings and be directed to the form used in the catalog. Authority control is very labor-intensive, but necessary. February 3, 1994 TO: LIBRARY BOARD OF TRUSTEES FROM: Library Director COFFEE CART UPDATE Based upon my notes from the January Board Meeting and the minutes of that meeting, the following items appear to be the major concerns or questions raised by Library Board members: 1. Bathrooms and their remodel. The schedule for this project will preclude the installation of a coffee cart in the atrium before August or September. This is because the atrium will be used by the con- tractor as a staging area for the project, and the plan is to wall off the hallway that passes in front of the public restrooms to help control construction noise and dust. 2. Electrical requirements. Consultation with Chuck Walden, the City’s Maintenance Director, indicates that supplying a 220 volt outlet for the coffee cart is not a problem. 3. Health Department requirement for a sink for washing coffee cart utensils. This is being investigated. The major question is where this sink could be located. 4. Coffee drinkers would be required to stay in the atrium while drink- ing. Whoever operates the coffee cart would be responsible for preventing patron exiting into the library with coffee cup in hand. v1 TJ Ll m TJ c m c, cn a er II w VI 5 !2 u I. 0 0 0 0 0 9' c\1 !: e- 0 m hl d c a a I Z o_ a 0 + s Y 5 K P I r DRIVE Y I. 1 t c MEMORANDUM DATE: January 28, 1994 TO: California Public Libraries FROM: LizGibson -> via System Headquarters: Please forward to your members SUBJECT: IMPACT OF NORTHRIDGE QUAKE ON CALF. LIBRARIES UPDATE) Most public libraries which were reported closed last week have reopen&. The only excepaons that I know of are: neles County-I ic Libraw w: Closed tb complete cleanup of debris and other interior damage. Structural integrity appears sound. Expect this branch to reopen in 1 10 2 weeks. $an Fee : Closed to complete cIeanup and a second inspection for strud damage. Assuming second inspection confirms stmcn~ral integrity, expet to reopen this branch Within 2 to 3 weeks. Wen&: Highest circulation branch in LA County system. Closed for 3 to 4 months to repair damage: hanging ceiling down; broken water pipes; water damage to carpets, books, etc; soffit damage; books and other materials down all over. As much as 25% of the collection may be lost, particularly refcrcnce, government documents, non-English language coktion, and backfiles of many popular mag& titles. They are using freeze drying ttchniquts to try to salvage some of these water damaged materials. The structural intc&ty of the building appears sound, however, and the stacks, which were recently cross-braced d bolted to the floor and into walls, came thtough quite well. Shelving which did not have this treatment was generally damaged beyond repair. LA County branches near these closed sites are having their service hours extended to try to hdp accommodate bcrcascd usage and to improve occdss to same level of public library serviw, Thirty-nine of the County’s 87 branches were initially clased because of earthqpake damage, but all have new beea put back into serviceable condition and been reopened except for tho thee dmribed above. * - hitially twenty-five city hranche!! were reported closed. Eighteen of thetie still re& closed, zlthouah half of those are reported with only minor &we, as of Jm. 25th and arc expected to reopen shortly. Those which swtahcd heavier darnnge will remain clwed for longer periods of time include the fOilawinR, basically in ascending ordcr of damage and length of time of clo~urs: hco---C!anoa Vdl\ NUl%lll&X$?d -0 LAPL is opcratbq bookmobiles in tho teat citias, is providipg specialized chilb’s services and programming kr shcltets and cent cities, and is extauling scnicc houri of =by brimchcs. LAPL candnues VI maintain its branch sta~ls harlfnc (213-228-7104). Mania &in and Wrview arc currently closed fbt cleanup. wicw is expccred 10 rmpen Wly in early Fcbm. Ths: We Library will &ally reopen about the same time. The Main Library &il&en’s area will remain closed for mrnetirne lager to complete additional repairs and cleanup there. T’& hl;ain Libmy will rCmaia closed for cleanup, carpet replacement, and other repain for an indoilnite period of tim and ctrnnoi accpt ILL requests. The structuml integrity of the library appears saund, hut the interior, drop ceiling cohpeed, Shmriq off sprinkler hWs ?Od causing water damage to thc chiidrcn’s area, computer room (computm not dam@), lad boob which bad fallen to the floor, pr-ily juvwic fiction, rdmnce, and Dewey 706’3 - 900’s. -. mrp Branch is seiring as a backup for Main Library users until it reopens. The core reference collection has been moved to Newbury and its hours have bcen e%tcxtded, with some staff rotating bema Newbury and ... Main. Still closed are -re (3OOO sq fr) sustained no mctural damage. However, the prtdominantltly-wood, unbraced shelving in the stacks area cracked, twisted, and broke during the quake. Almost all shelving will have to be replaced befbre materials can be reshelved, The collcctioa is now boxed and in storage til tb stacks clil be replaced, Deperuiing on how inspection and cleanup go, they hopc to have non-stack area of the building open as early as Feb. 7 for access (0 newly-acquired matexiah, magazines, ILL, etc. In th6 meantime, Service hours at nearby Pint Branch have been extended ikom 8 to 15 hours per week to try to provide some level of service to the arca. Sh@!a (36,000 sq ft) will be closed at least until March 1. The facaw’s Strucfiual bgrity appears to be OK, but a great deal of damage must be rep;rired: my windows broken; hat door collapsed into hitary interior; drop ceiling down all over; re-roofipg, ncarpcting, and repainting rquircd; and a great deal of cleanup is still required. Shelving, which wsu cross-braced and bofted to the floor, came through very well. VensUrr’s bookmobile is being placed in a park in hat of the ll’bary, and it Win be opcncd bcmg Monday (1-31) to provide some level of service toths8mL Earthquake infbrmation and library status/damagc information will be summarizad in the next cllifornia-sg&g- , SO please forward to me (via fax, 916-323-1870 or Internet, Igibson@library.ca.gov) by the middle of next week, any information that should be shared with others. FOR ADDtTIONAL BRANCH LIBRARY LIB IMPROVEMENTS IEPT. CITY ATTY - CITY MGR. 3ECOMMENDED ACTION: Adopt Resolution No. in the CLSA (California Library Services Act) grant for additional improvements to the La Costa Branch Library. authorizing an appropriation of $7,100 from the fund balance lTEM EXPLANATION: During tenant improvements on space leased for the Branch Library in the Plaza Paseo Real Shopping Center, structural engineers and city building inspectors determined that additional seismic bracing would be needed for free-standing book stacks. Original plans to secure heavy bookstacks proved inadequate, requiring more complex and expensive floor to ceiling steel frames and attached cross-bracing. The cost to upgrade the seismic bracing of bookstacks was $5,900. In addition, another $1,200 was used to cover extra expenditures for special locks, lumber and hardware for customized cabinetry, and a variety of signage projects. Since these funds were not originally budgeted in the Council approved appropriation of October 12, 1993, Utilities Maintenance covered these costs in order to complete the project on schedule. The Library now requests that unappropriated funds in the CLSA grant be made available to reimburse Utilities Maintenance for these expenditures. The available unappropriated fund balance in the CLSA grant will be approximately $62,000 by the end of the current fiscal year and, depending on the level of State reimbursements, could reach a balance of about $120,000 for all 1993-94 entitlements. The total request from this balance that needs to be transferred to Utilities Maintenance is $7,100. EXHIBITS: 1. Resolution No. approving an appropriation of $7,100 from the California Library Services Act (CLSA) Grant for additional branch library improvements. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN APPROPRIATION OF $7,100 FROM THE CALIFORNIA LIBRARY SERVICES ACT (CLSA) GRANT FOR ADDITIONAL BRANCH LIBRARY IMPROVEMENTS. WHEREAS, the La Costa Branch Library has been relocated to a new space in the Plaza Paseo Real Shopping Center; and WHEREAS, additional improvements to the branch, including seismic bracing of the bookstacks, new locks, custom cabinetry, and special signage were required; and WHEREAS, funding for these extra projects totaled $7,100 and was not included in the original appropriation and was paid for by Utilities Maintenance; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, as follows: 1. That the above recitations are true and correct. 2. That an additional $7,100 be appropriated for these projects from the library's CLSA grant and transferred back to Utilities Maintenance in account number 001 -820-5320-2462. // // // // // // // 4 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad held the - day of following vote, to wit: , 1994, by the AYES: NOES: ABSENT: CLAUDE A. LEWIS, Mayor ALETHA L. RAUTENWZ, City Clerk (SEAL) CITY OF CARLSBAD CITY COUNCIL GOALS AND OBJECTIVES 1994 LIBRARY GOAL I1 Provide, within its fiscal resources, a variety of quality library and cultural programs, including all forms of visual and performing arts, to all Carlsbad residents. Objectives 1. Present at least four genealogy programs per month. 2. Present at least 12 children’s programs per month at the Main and Branch Libraries. 3. Conduct Summer Reading Clubs at Main and Branch Libraries and the Centro de Informacion. 4. Hold cooperative bilingual children’s programs between Main Library and Centro at least twice a year. 5. The Centro de Informacion will present at least one adult and four children’s programs in Spanish per month. 6. Present at least one concert or lecture per moth for adults. 7. Reference staff will conduct at least two tours, classes, or book talks per month. 8. Adult Learning will conduct at least one literacy tutor training per quarter. GOAL I11 Actively pursue grants and the contribution of gifts and funds for arts, historical, senior, sister city, library and recreationaVopen space programs. Obiectives 1. In cooperation with the Friends of the Library, raise at least $20,000 in 1994 through book and magazine sales. 2. In cooperation with North San Diego County Genealogical Society, raise at least $15,000 for library genealogy and local history materials in 1994. 3. Apply for an LSCA grant for the 5th year of the Partnerships for Change Program (Centro de Informacion.) 4. Apply for matching literacy funds through California Library Literacy Services. GOAL IV Support regional park, recreational, library and cultural facilities and services. Obiectives 1. Develop and implement a Iibrary-wide volunteer recognition program by end of 1994. 2. Provide informational programs for all library employees bimonthly. 3. Begin conducting cultural sensitivity and diversity training for all library employees by July 1994. 4. Investigate and evaluate the possibility of a public coffee shop in the library by July 1994. Plan for the acquisition of a self-checkout system. Install self-checkout system by July 1994. 5. 6. Review and update the library’s reference profiles by the end of the third quarter. 7. Develop a strategic plan for the library for 1994-98 by end of the second quarter. GOAL V Continue cooperative relations with schools to provide library, recreational and arts facilities and opportunities. Objectives 1. Children’s staff will visit Carlsbad schools and present informational programs annually. 2. Centro staff will visit schools for both children and adults at least monthly. 3. Conduct at least one school class tour per month (during school) at the Main, Branch and Centro facilities. 2 February 1, 1994 TO: LIBRARY DIRECTOR FROM: Facilities Manager LIBRARY ADA MODIFICATIONS We reviewed the final design for the ADA Modifications at the Library this morning. The architect has indicated the plans and specifications should be completed within two weeks. Assuming the plans are completed by mid month, our schedule will be as follows: DATE ACTION 2-15 Plans and specifications completed 2-25 3-08 Council Agenda 3-30 Pre-bid walk through 4-21 Bid opening 6-01 Construction start 7-3 1 Construction complete Submit Agenda Bill for plan approval and authorization of bids I look forward to completing this project for the Library. If you have any questions, please do not hesitate to call me. CHUCKWALDEN c: Utilities and Maintenance Director CIRCULATION - Print/Audio Video Equipment CARLSBAD CITY LI BRARY STATISTICS January 1994 TOTAL: BRA" Print/Audio Video TOTAL: CENTRO TOTAL: GRAND TOTAL: Centro Genealogy Children's Adult Online Branch Jan. Jan. 1993 1994 % Chanae 59 , 110 61,422 -4 17,843 14,756 - 17 25 16 36 76,978 76,194 -1 18,147 15,736 - 13 3.074 2.253 27 21,221 17,989 - 15* (In Main) 1,083 No comparison 98,199 95,266 -3 --- 97 No comparison 1,091 972 - 11 2,063 2,161 -5 7,083 7 , 098 -- 35 10 - 71 2.479 2.337 - 6* TOTAL: 12,751 12,675 -1 *La Costa Branch closed first week in January to complete relocation and remodeling. Jan. 1993 Jan. - 1994 PEOPLE COUNT (Daily Average) Centro Main Library Branch TOTAL: ATTENDANCE AT PROGRAMS Centro Genealogy Adult Children's: Main Branch TOTAL: Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad NEW REGISTRATPI ONa Centro Main Library Branch TOTAL: 38 64 + 68 2 , 101 1,945 -7 608 825 - 36 2 I 747 2 , 834 -3 87 349 + 301 36 55 + 53 439 508 + 16 s --- 285 No comparison _- 43 605 1,197 + 90 144 117 - 19 93 91 -2 432 379 - 12 103 83 - 19 (In Main) 14 No comparison 1,111 958 - 14 244 412 69 1,355 1,384 -2 2 e m m r . r- v) 0 m co 2 8 a