HomeMy WebLinkAbout1994-03-16; Library Board of Trustees; Minutes5 . Y,
CARLSBAD CITY LIBRARY BOARD OF TRU!!XEES MEETING
MARCH 16,1994
3:OO P.M.
CITY COUNCIL CONFERENCE ROOM
NOTICE TO THE PUBLIC
All persons requiring assistance or auxiliary aids in order to efEectively partiapate may contact
the library at least 24 hours prior to the meeting to arrange for reasonable accommodations.
PUBLIC COMMENT: In conformance with the Brown Act, no Board discussion or adon can
occur on items presented during Public Comment.
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AGENDA
call to order.
Approval of minutes.
Monthly library division heads reports.
Library Board comments.
Status of California Public Libraries, 1993, Final Report (Summary.)
Proposed 1994-95 library budget.
Report on California Association of Library Trustees and Commissioners meeting
in Los Angeles, March 5,1994.
Director's Report.
FRIENDS OF THE LIBRARY (3tWel.l
GENEALOGICAL SOCIETY cooper
SERRA ADVISORY BOARD woodward
PUBLIC COMMENT
ADJOURNMENT
ADULT LEARNING PROGRAM
Monthly Report
February 1994
- 1. Newcomers Club
On February 2, Coordinator Lynda Jones and Centro Supervisor
Lizeth Simonson spoke to the Carlsbad Newcomers Club about volunteer opportunities at the Carlsbad Library. The Adult Learning Program and the Centro received several offers of volunteer help from club members in the days following the presentation.
- 2. Tutor Traininq
On February 3, thirteen new tutors completed tutor training.
_. 3. Income Tax Assistance James Tomblin, one of the Adult Learning Program volunteer tutors, took training and was certified by Tax Aide/T.C.E. to
provide assistance in filling out income tax forms. Mr.
Tomblin specifically took the training to be able to help
learners in the Adult Learning Program and patrons at the Centro de Informaci6n. Anita Stafford at the Adult Learning Program coordinates the appointments, and so far Mr. Tomblin has had a full schedule on the 2 days a week he volunteers.
- 4. Inservice Traininus for Tutor Trainers
Coordinator Lynda Jones and volunteer tutor trainers Elaine
Tietz, Carrie Scott, and Shirley Taylor were fortunate to
attend two comprehensive inservice trainings. Participation
was made possible at no cost through the cooperative efforts
of the San Diego Council on Literacy. On February 5, a
national trainer for Literacy Volunteers of America presented
an all-day training on that organization's new handbook for
literacy tutors. On February 17-18, the Wilson Success
System, comprising new methods for improving comprehension,
writing skills, and study skills, was presented. All the new
material gained from these workshops will be incorporated into future tutor trainings in our local program.
- 5. Computer Lab in Western City Mauazine Western City is the monthly magazine of the League of California Cities. Each month, the magazine has a feature called lvEconomies, Efficiencies & Darned Good Ideas. It In its February 1994 issue, the Carlsbad City Library was highlighted with the entry "Carlsbad Opens Adult Literacy Computer Lab."
Especially noted were the $72,000 worth of volunteer labor
contributed to making the computer lab a reality.
- 6. UCLA Graduate School of Library and Information Science
On February 28, Coordinator Lynda Jones and Centro Supervisor Lizeth Simonson were invited to speak to the Public Libraries Class at the UCLA Graduate School of Library and Information Science. The primary focus of the presentation was on Carlsbadls Partnerships for Change program, with additional
comments on the Adult Learning Program and the library's commitment to serving the whole community.
CH I LDREN'S DI VIS 1 ON
MONTHLY STATEMENT
FEBRUARY 1994
February was a short, but busy month. During the 21 days that the Children's
Library was open, there were 23 programs. Because the month was short to begin
with, and much time was needed to prepare for the March Hulticultural Festival,
programs were restricted to regular programs and group tours. This is an excellent
time to discuss each of our regular programs and discuss the format and purpose.
Tuesday Preschool Storyhour: Storyhours serve some of the same functions as a
preschool, teaching children basically to pay attention and to follow directions.
In addition, storyhours introduce children to classic fairytales and other stories through reading aloud, storytelling and puppetry.
The format is a program of singing action songs and doing fingerplays, reading a
story, and presenting a puppet show. Special guests teach the children about
community helpers, pets and other animals, and nutrition.
Wednesday Storytime: The purpose of this storytime is to introduce children to
new children's literature, as well as some classic stories. The format includes songs and fingerplays, reading or telling two stories, and-presenting realia
that have to to with the theme of the day. In addition, additional stories on the
theme are made available for checkout. For instance, a recent program included
two books about quilts, as well as some bobks about quilts for checkout,
and staff members had old family quilts for the children to touch and look at.
hany new picture books are -used for this program. . I ~
Prime Time Club: This program for lst, 2nd and 3rd graders presents different
kinds of books and encourages the children to read on their own.
1 iterature ( humorous, realistic, fantasy) is presented, the leader reads a selection
of that type, and children are awarded for their reading at home or at school.
A type of
Storycraft: This program encourages children to be creative and introduces them
to many different ways in which a story may be presented.
the reading of a story that is sometimes illustrated with stick puppets, felt board,
or hand puppets; followed by making a craft or doing art that has to do with the
theme of the book.
The format consists of
Gra-ndparents Storytime: This storytime gives children the experience of being
read to, gives parents a chance to look for books in the Children's Library while
the children are being read to, and gives grandparents and children an opportunity
for intergenrational interaction. The format is as simple as volunteer grandparents
reading to chi Idren.
Group tours are not a regularly scheduled program, but tours are given every month.
The purpose of the tours are to introduce children to the library, to teach them what resources are available and how to find them, and t.0 encourage them to return
on their own or to bring their families.
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COLLECTION DEVELOPMENT AND ACQUISITIONS
STATISTICS REPORT
February 1994
Items Received Total Baker & Taylor Direct -------------- ...................................
Books - Adult
Main 545 370 175 Branch 77 73 4
Centro 2 0 2 subtotal 624 443 181
Books - Children
Main 92
Branch 2
Centro 0
subtotal 94
29 63
2 0
0 0
31 63
Audio - Adult 109 84 25
Audio - Children 28 0 28
Video 73 61 12
Total Received 928 619 309
Orders Placed ------------- Feb. 1994 Fiscal Year to Date
Orders 52 Requests (items) 824
670
8,783
Videos Received from PMSC after being cataloged
(Professional Media Services Corporation)
65 videos
HOLDINGS:
Titles
Volumes
Description of holdings:
Books
Books - Microform Periodicals - Bound Periodicals - Microform Maps Microfilm (census, etc. )
B~~!cE. - GEN-CIRC
Stitistics r?' 1093 3991 February
Current Toto1 Total Total
Month Additions Holdings Holdings
Additions Current FY Last FY
102 1 929 29 , 555 27,626
1522,435 37,922 35,A87
Microforms added this month:
Film
Fiche
Titles Volumes
8 , 605 10,915
688
15,888 17 I 256
404 2 I900
140 1,616
179 183
4,339 4,364
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caENDAR YEAR GOALS: Volunteer hours
Programs held
Attendance
This month Total calendar year 28 60
48
2 10 495
ACTIVITY : This This +r - Total Total
Month Month This FY Last FY
Last M
Reference Questions 1,035 1,123 -88 9,211 14 I 234 Daily average - 47 51 -4 47 47
Daily average 41 42 -1 34 35
Researchers registered 898 930 -32 7 040 10 , SO6
Circulating checkout 193 160 +33 1 I 282 1 791 Daily average 9 8 +1 7% 6 ._.
DISTRIBUTION OF RESEARCHERS:
City This This County This This State This This
Month FY Honth FY Month FY
128 1,249 Inyo 2 2 . Colorado 2 13 -- Carlsbad
Fallbropk . Oceanside S.D. City etc.
San Marcos
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113 J&L
A ClfhPr
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Fi - -
2 1 2 1
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LA COSTA BRANCH LIBRARY
Monthly Report
February 1994
*ANNIVERSARY *
The La Costa Branch Library celebrated its 10th anniversary on February 27, 1994. In 10 years 1,613,906 items were circulated. The collection grew from 7,000 volumes to over
42,000 items includiing books compact discs: audio and video tapes. Most recently the most significant change of all occurred when the Branch relocated to a larger space-in a:newer shopping center. Beginning with 3,500 sq.ft. in 1984, the Branch has grown
to 5,600 sq.ft. and is in an area of much greater visibility.
*CIRCULATION *
Circulation was 21,680 items at the Branch for the month of
February. This total included 10,450 adult items, 8,325 children's
items and 2,905 video tapes. Circulation was 92 items per hour,
985 per day, hn increase of 10% over the previous year.
*USERS*
18,133 people used the La Costa Branch Library during February.
The hourly rate was 77 and daily, 824. This is an increase of
26%.
*CHILDREN'S*
The children's area was very busy this month with students researching assignments. When not doing homework, over 60 children participatedin the"Queston of the Week" program. Using
theionline catalog, students were able to answer questions about Newbery award winners, then tie their computer skills to the practical use of guiding them to the shelves to locate the books.
In conjunction with the main library, the Branch has scheduled a Ballet Folklorico performance for March 19. The celebration for
Multicultural Month will be held on the patio in front of the Branch Library.
*NEW FACILITY*
The new facility has maintained a very busy atmosphere during the weekday afternoons and Saturdays. Saturday circul8tion was over
1000 each week. A record number of new borrowers filled out applications, 476. This was nearly 85% over Eebruary, 1993.
Demands on staff have increased tremendously during peak times.
Patrons wait in line five and six deep for online catalogs,
reference help and to check out items. Staff looks forward to
the installation of a self-checkout system to relieve at least
some of the pressures.
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FY
93-94
Me& Graphics
JAN FEB MAR APR MAY JUN I //r
GRAND TOT
PARTNERSHIPS FOR CHANGE/CF"RO DE INFORMACION
Monthly Report
February 1994
1.- Centro de Wormau6n Newsletter. Over 1200 copies of the January/February Centro
de Informaci6n Newsletter in Spanish were distributed widely in the community during the
last week of February. For the first time an English edition of the Centro de Enformaci6n
Newsletter was distributed also.
2.- Adult Pro- ' . On February 2, Ramon Bobadilla from SEWJobs for Progress
made a presentation on "Vital Changes in the Immigration Laws" to a group of 97 patrons.
The presentation was very informative and Mr. Bobadilla answered many questions. On
February 3, the Spanish Literacy Committee of the San Diego Council on Literacy held their
bimonthly meeting at the Centro de Informaci6n. On February 17, a group of parents from
Carlsbad High School and teachers from Migrant Education met at the Centro de
Informaci6n. This group is planning to organize a committee to represent bilingual parents
at Carlsbad High School. Each presentation and meeting was preceded by a welcome from
Centro Supervisor Lizeth Simonson.
3.- childreds Prow . The Centro has been continuing with our three
SpanisWbilingual storyhours weekly. On February 16 and 17 a Carlsbad police officer
came to our regular storyhours and spoke with the children about safety and the police role
in our community. The children also had the chance to look into a police car. The Sewing
Club met twice this month.
4.- Income Tax Services. During the month of February the Centro de Informaci6n offered
a free service to help with income tax forms. A volunteer tutor from the Adult Learning
Program, Mr. James Tomblin, received training from VITA, to assist people in filling out
income tax forms. He comes to the Centro two days a week in the afternoon and evening.
Patrons need to make an appointment in advance. This service will be extended into
March and part of April.
5.- Spanish Literacy Tutok. The Centro de Informaci6n is helping Spanish-speaking
adults who want to learn to read and write in Spanish by putting them in contact with
volunteer tutors recruted by the Centro.
6.- Community Outreach. On February 17 the Centro Supervisor Lizeth Simonson was
invited to the Head Start Parent Meeting, held this time at the Senior Center, to present
a reading project that will involve parents and children. The project will involve visits to
the library.
7.- UCLA. On February 28, PFC Coordinator Lynda Jones and Centro Supervisor Lizeth
Simonson were invited to UCLA Graduate School of Library and Information Science to
speak about Partnerships for Change. The State Library had recommended Carlsbad City
Library to UCLA as a model PFC program.
I:altie Ahrens attended facilitators' meetings fix- Invest:-rietit in
Excellence on February 1, 17 and 24. Calk also went to the Atnerican
Library P.ssGciation Mid-Winter Convent-ion in L.A. on February 5. She
purchased Black Histwy and i+40menJs History Month posters that were
incorporated in book. displays in the Reference Department.
During t.he month of February, there were 2 Library Skills classes,
one school visit, and two book talks given by Refereke Staff.
On February 15; Char Kennedy attended a Serra Rdet-erm Workshop
on Medical Resources at the [hula Vista Library where she learned
about local hospital library resources, UCSD Biornedicsl Library
referral, and the Pacific Southwest Regional Library System.
Technical Services Report
February 1994
In February, Technical Services staff added 870 books and
263 audiovisual items to the library's collection. A total of
451 books and 79 A-V items were withdrawn from the collection.
Library users with computers made 351 calls to the library's dial-up catalog in February. In addition, the library catalog was accessed through Main Street on Daniels Cablevision 280
times.
In February, Technical Services staff attended several meetings. The Serra Technology and Automation Review Committee invited J. Robert Bruck, a system design consultant from Pacific Bell, to speak at its bimonthly meeting. He gave an interesting technical talk on types of wiring and the amount of data that can be carried by different lines. The typical business or residence has voice grade lines that can handle data at up to 9600 bits per
second, a speed which seemed fast just a year or two ago. There
are lines carrying 90,000,000 bits per second already in use,
however, and researchers have built experimental units that can
transfer data at 600,000,000 bits per second. Mr. Bruck seemed somewhat ambivalent about the so-called information superhighway, saying that there's no traffic on it yet. commercial providers of information and services have not yet appeared because there isn't sufficient demand. He was quite definite that Pacific Bell did not want to be an information provider; instead, it will be a carrier of infarmation between providers and customers.
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By this he meant that
Mr. Bruck's talk was good background for another meeting, a
workshop on data communications and networking offered by Dynix, a provider of integrated library systems. The workshop was
attended by Chris Pickavet and Mary Sasso. The speakers
discussed the issues involved in connecting branch libraries to
main libraries and connecting different areas within a building.
The technology is changing rapidly, and it was useful to have the
options and possibilities outlined as we begin planning for the
next upgrade to our own system or possible migration to another system.
STATUS
OF
CALIFORNIA PUBLIC LIBRARIES
1993
Final Report
bY Liz Gibson
Library Development Services Bureau
with the assistance of
Roger Dunstan
California Research Bureau
California State Library
STATUS OF CALIFORNIA PUBLIC LIBRARIES 1993
SUMMARY OF FINDINGS
Public Library Services Continue to Deteriorate.
California public library services continue to deteriorate as local jurisdictions withdraw
increasing amounts of funding from libraries to bolster police, fire, and other safety
services. Facing escalating costs, a California population increase of 2%, library staff
reductions of 11 %, and a 25% reduction in book budgets, public libraries have
reluctantly reduced public service hours by 14% and have had to close 25 public
service facilities. The 25% book budget reduction translates into more than a million
fewer new materials for library patrons in 1993/94.
Summer reading programs for children are being reduced, after-school tutoring and
work study eliminated in many areas, and Californians' access to library service
without jurisdictional boundaries is threatened.
Pub I i c Library Budget Reduct ion Impacts
Population Increases b 3u~aot Rodutlons Mean Continmi !3rvice Docllnes
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A STATEMENT OF THE
CALIFORNIA STATE LEGISLATURE
The Legislature finds and declares
that it is in the interest of the people
and of the state that there be a
general diffusion of information and
knowledge through the continued
operation of free public libraries.
Such diffusion is a matter of general concern inasmuch as it is the duty of
the state to provide encouragement
to the voluntary lifelong learning of
the people of the state,
The Legislature further declares that
the public library is a supplement to
the formal system of free public
education, and a source of
information and inspiration to
persons of all ages, cultural
backgrounds, and economic
statuses, and a resource for
continuing education and reeducation
beyond the years of formal
education, and as such deserves
adequate financial support from
government at all levels.
California Education Code, Title I, Division 1.
part 11, Chapter 1.5, Section 18010.
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0 California Js Worst in the Nation in Hours Open to the Public.
Currently California ranks 50th out of the 50 states in Public Service Hours per capita
(Actually 51st out of the 50 states plus the District of Columbia. In 1990/91, at
72.09 hours per 1,000 population, California ranked 50th of these 51, ahead of only
Florida‘s 67.58 per 1,000. Since then California’s Public Service Hours per capita has
dropped to 54.42 per 1,000 population, dead last in the nation.)
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*Local Governments Scrambling To Keep Up With Citizen Demands For Services.
Local governments are still dealing with the impacts of Proposition 13. Over the
years, local government public finance has changed dramatically. Both counties and
cities have tried to make up for the revenue shortfalls. Cities have had more success
because of their flexibility in raising funds. Counties, in particular, have been pinched
between the need to provide mandated services and revenue sources that have not
kept up with the demands. This pinch and Proposition 13 funding cuts, coupled with
California’s currently-weak economy, are clearly showing up in severe budget cuts to
local services, such as public libraries, which are not mandated by law.
Children’s Services Hardest Hit Public Library Program.
Children’s services were the hardest hit by these reductions, with more that 25% of
the libraries reporting reductions in these services and eight reporting the total
elimination of all children’s services. These losses are particularly devastating when
today‘s society is in such desperate need for positive alternatives for America’s young
people.
These are just some of the major findings of a recent review of
California‘s 1 69 public library jurisdictions, which provide service to
Californians from 1267 facilities statewide. The results show a 47
million dollar decrease in local support to public libraries in 1993194,
resulting in a 15 million dollar decrease in book budgets and more than
a 24 million dollar decrease for the staff to provide library services.
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0 Materiais Budgets Slashed Again.
This year's $15,727,021 decrease in library book budgets, added to the 10 million
dollar reduction between 1991/92 and 1992/93 combine to a 35% reduction in just
two years, in hard dollars, for purchasing library materials (books, magazines,
reference data bases, audio materials, videotapes, newspapers, scientific journals,
etc.).
Total Materials Expenditures, & Year
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UI: -ll*U. I1D $1-
Book Purchases Cut in Half.
With the increases in the
prices being charged for library
materials, libraries will actually
be able to acquire only about
half the number of new
materials for Californians that
they could just two years ago,
and this comes at a time when
the numbers and formats of
materials Californians need are
dramatically increasing, not
decreasing.
Mater lals Aval lable per Cap1 ta, By Year
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e County Property Tax Funded Libraries Face Greatest Reductions.
The 25 county libraries, which have a dedicated property tax income and serve about
40% of the state's population, were hardest hit this year, facing staffing reductions
of 23%, local income reductions of 26%, and a materials budget reduction of 48%
this year. Survey results indicate that many of these libraries had received large
proportions of their budgets from Special District Augmentation Funds (SDAF) in the
for many of those library budgets. Principal among these is the massive County of
had received about 50% of its budget from SDAF. That library's patrons are faced
with potential closure of half of their branches (43) by February 1994, and the library
has been forced to eliminate the purchase of any new materials at all.
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past, and the transfer of these funds to support local schools became a real problem
Los Angeles public library which by itself serves 10% of the state's population and
$
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-3u I ec. (ir-1 rulld Clty ymlclpl Otk b. to. Rqrrty Taw -1.1 Dlat. Toto I
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e Every Service indicator Decreased From 199293 to 1993/94@
Statewide, every indicator surveyed this year showed a reduction from the previous
year, with the single exception of Library Income from Fines and Fees, which
increased by 24% but still makes up only 3.6% of total library funding.
Reductions in Dollars Available to Serve the Pub1 ic
Percentage Change Between 199293 & 199394
rnStalf s 's Local S 's Oper. 3's
mater 'IS $3 F I nes/ Fees
Californians ':Use of Public Libraries Continues to Increase.
While library funding is decreasing, Californians are making even heavier use of public
library services. In the last two years library attendance has increased from
85,743,615 to almost 90 million, reference questions from 38 million to 45 million,
and while circulation of library materials has remained about the same, interlibrary
loans have increased by 20%, from 822,592 to 970,929 annually. Clearly
Californians want and need their public library services.
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The Human Story Behind the Numbers.
In real human terms, the meaning of these reductions is exemplified by the following
comments from one California library: "Over 20% of the city's adult population has
less than a ninth grade education, and 42% of all children entering our city's school
system are designated as Limited English Proficient. The library has been a strong
force in helping to offer a better future for the people of our city, and the public has
responded. Circulation figures continue to grow, while the budget and library hours
decline.
"For our patrons cuts in library materials and services can mean the difference
between getting by and giving up. Our patrons depend on the library to keep that old
car going by using a Chilton's guide, to help a child with a homework assignment
because Mom and Dad can't read, to view a video on how to interview for a job. Our
library, its materials and staff, are a lifeline for people at the frayed edges of a very
tough economy."
0 Impacts Vary Tremendously; California's Public Library Service is Very Inequitable.
As was evident in 1992/93, the status of libraries in 1993/94 varies widely. While
no California library can be said to be doing well, several report significant gains, as
much as 38% in tiny lrwindale in the Los Angeles basin and 30% for Redondo Beach
and Napa County. On the other hand, several libraries are on the brink of closure
because of lack of local funding available: Lincoln and San Juan Bautista report no
local income and no operational funding at all, San Benito County has suffered an
83% funding decrease, and effective January 1, 1994 there is to be county
funding for public library service in Merced County.
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Table A on the next page provides a statistical summary of survey findings.
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CARLSBAD CITY LIBRARY
199495 PROPOSED BUDGET SUMMARY
1993-94 CURRENT 1994-95 PROPOSED
GENERAL FUND $ 2,460,667 $ 2,423,098
AV INSURANCE 123,500 15 1,500
PLF GRANT 42,500 92,600
CLSA GRANT 248,700 225,100
GRAND TOTAL. $2,875,367 $2,892,298
REQUIREMENTS
1. General Fund portion of budget must be reduced by 1.5% or about $37,000.
2. All eligible personnel increases for both fulltime and parttime staff must be
absorbed by making equivalent General Fund cuts.
3. Two new 3/4 time positions requested for the Branch and the Centro must also be
absorbed with corresponding General Fund cuts.
These three requirements total about $120,000. They are being absorbed by the
following cuts and grant offsets in the General Fund:
1. Savings realized by filling the vacant Librarian I1 position in Reference with an
entry level Librarian I.
2. Use of Audiovisual Insurance to purchase microforms.
3. Offsetting General Fund accounts with fund balances in the PLF and CLSA
grants.
The table below shows the total amount of PLF and CLSA grant funds and Audiovisual
Insurance that should be available to us next year. PLF and CLSA grants can be used
for just about anything, though they have not been used to pay staff. AV Insurance is
more restricted since it can only be used to purchase and process audiovisual materials.
TOTAL AVAILABLE TOTAL NEEDED TOTAL LEFI'
PLF $115,000 $ 86,000 $22,400
CLSA $25 0,000
AV FUND $19O,OOO
$225,100 $24,900
$151,500 $38,500
These state grant funds, along with AV Insurance fees, have enabled the library to create
offsets in the General Fund and thus avoid some of the difficult cuts in hours, programs,
and resources that other libraries have faced. What should be noted, however, is that the
heavy reliance on grants to balance our budget without service cuts cannot continue
much beyond this next fiscal year. There simply will no longer be a reserve from past
years to add to the smaller amounts anticipated in the future.
There are two major issues that could upset the current budget plan. The first is the
degree to which the State will require further local cuts to help balance its own budget.
The second is the uncertainty of receiving the fifth and final year of the federal grant for
the Centro de Inforrnacion. Without this federal grant, the library would need to find
about $55,000 to support the program. Due to these significant unknowns in future grant
funding, the library must consider, for contingency purposes, cutting library hours and/or
materials. Either of these would have some impact on our service levels. As examples,
reducing library hours from 64 to 54 per week would save about $75,000. A 10% cut in
selected materials would save about $36,000.
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CITY OF CARLSBAD
199495 BUDGET
DEPARTMENT SUMMARY
DEPARTMENT: LIBRARY ACCOUNTNOS. 4010 - 4070
1992-93 1993-94 1993-94 1994-95
BUDGET CURRENT ESTIMATE REQUEST
WORK PROGRAM
The Carlsbad City Library provides educational, informational,
and recreational services for all community residents; provides
both'print and non-print resources that respond to the interests
and needs of a diverse population; provides convenient access
and adequate space for users and resources; and promotes a broad awareness of the library and its services. The library contributes to the enrichment of Carlsbad's citizens by supportin
lifelong learning and the pursuit of knowledge.
NOTE :
The budget figures above are for General Fund only.
following grant and revenue funds are part of the library's overall budget:
In addition, the
AUDIOVISUAL INSURANCE - $151,500
PUBLIC LIBRARY FUND - $ 92,600
CLSA GRANT - $225,100
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CrrYOF CARLSBAD
1994-95 BUDGET
PROGRAM SUMMARY
FUND: 001 PROGRAM: Administration ACCOUNT NOS. 4 0 1 0
1992-93 1993-94 1-94 * 1994-95 BUDGET CURRENT ESTlMATE REQUEST
P0rSOnnel 313,691 309,100 310,700
256,019 255,900 183.2 19 Maintename/Operation
capital Outlay
WORK PROGRAM
Provide leadership for the library and its ten divisions; plan for the growth of
resources and facilities; manage all budget and fiscal matters; and coordinate
relations with local and state government, the Library Board, the Friends of the
Library, and the Serra Cooperative Library System.
PROGRAM ACTIVITIES PERFORMANCE OBJECTIVES
Budget Preparation and Fund Accounting:
invoices, warrants, and requisitions; 2.
1.
Prepare department budget; process
monitor expenditures; maintain fiscal
records.
plans for new and expanded library
services, resources, and facilities to
meet current and future needs.
exhibits, graphic arts, and all
Strategic Planning: Develop long-range 1.
Community Relations: Manage programs, 1.
external public relations. 2.
3.
4.
Reports and Grants: Handle grants and 1.
reports at state and local levels.
2.
3.
Refine automated fund accounting
and on-order information.
Monitor and distribute up-to-date
account balance to divisions
Develop Strategic Plan for the
library for 1994-98 by the end
of 1994.
Work closely with local media to
promote the library.
Sponsor at least one adult
program and two exhibits per
month.
Produce flyers, newsletters, and
other graphics for the library
and other city departments.
In cooperation with the Friends o
the Library, raise at least
$20,000 through book sales.
Prepare detailed monthly
statistics on library use.
Write annual reports for state an
local use.
Manage grants supported by state
and federal funding.
1
* 21
Internal Management: Provide leadership 1.
for the library's divisions and for the 2.
Arts Office. 3.
4.
Supervise the library's ten divisions.
Manage use of facilities and resources.
Develop policies and procedures for all
library operations.
By the end of 1994, complete a basic
remodel of the main library to meet ADA
standards.
SIGNIFICANT CHANGES
The fulltime Graphic Arts position will remained unfilled for a second year.
of the duties will be absorbed by a 19-hour employee.
Some
CITY OF CARLSBAD
1994-95 BUDGET
PROGRAM SUMMARY
FUND: 001
1992-93 1993-94 1993-94 1994-95
BUDGET CURREM ESTIMATE REQUEST
Personnel I I 271,619 I 271,600 I 283,800
Grand Total I I 280.469 I 280.500 I 292.650
WORK PROGRAM:
The Circulation Division assists the public wit? check-in and check-out of library
materials, both print and non-print; maintains patron recorCs; registers new borrowers; respond to in-person and telephoned circulation questions; direct calls to appropriate divisions; shelves adult books and AV materials; recruits and supervises volunteers; delivers and returns both print and non-print items for
homebound patrons; registers patrons for Braille Institute Library; and circulates
Braille talking books and talking book machines.
PROGRAM ACTIVITIES:
General Circulation: Check-out and check-
in all print and non-print materials; phone
and in-person material renewals; sort in-
coming materials in preparation for shelv-
ing; shelve all adult library materials; open, close, and maintain video and book drops; process and repair damaged audio visual items from Branch and Main libraries; process and track incomplete and overdue
items; rent audio visual equipment.
Patron Maintenance: Process delinquencies;
collect fines and fees; register and issue
cards to all library users; modify or delete patron records.
WORKL,OAD MEASURES:
90-91 91-92 92-93
Circulation Totals
717,869 786,721 763,662
Tdbrary Cards Processed
10,650 11,158 10,807
Patron Modifications
20,766 27 , 576 26 I 008
Reserves Processed
6 , 607 9,411 10 I 632
Reserves and Deliveries: Handle reserve
notices for materials placed on hold;
maintain a hold shelf for distribution of
reserved items; sort and route deliveries of
materials to and from other libraries.
. 21
CrrY OF CARLSBAD
1994-95 BUDGET
PROGRAM SUMMARY
FUND: 001 PFIOoRAM: Reference Services ACCOUNT NOS. 4022
1992-93 1993-94 1993-94 1 994-95
BUDOET CURRENT ESTlMATE REQUEST
Personnel 291,577 286,300 277,300
MaintenanWOperatbn 124 , 250 124,350 111,850
capital outlay
WORK PROGRAM:
The Reference Division assists the public with information needs: provides instruc- tion in the use of resources: and performs specialized research services for local
business, government and the public.
PROGRAM ACTIVITIES: WORKLOAD MEASURES:
General Reference Services: person and telephoned reference questions; place holds on books, audio and video 64,282 68,083 75,345
materials; provide library instruction classes and tours; select new and replacement
materials: give book talks for comity groups.
90-91 91-92 92-93 Respond to in- Reference Questions
Interlibrary Loan: Send to and receive from Interlibrary Loans
other libraries requests for booksr micro- 1 , 756 1 , 498 1,720
film, and photocopies.
Periodicals: Manage a collection of 624 Periodical Retrievals magazines and 48 newspapers, and related 48,852 60 793 74 , 964
backf iles .
Online Services: Offer fee-based computer Online Searches Paid
public instruct'ion in the use of self-service computer data bases. Continue to index *did not offer fee-based
CARLSBAD JOURNA;L/SUN using computer software.
searches for the general public. Provide 189 99 O*
searching in 1992-93.
PERFORMANCE OBJECTIVES :
1. Add new CD-ROM products for general public use.
2. Investigate the use of the
1"ET for reference services, with the future objective of offering public access to the INTERNET.
-
* 21
CllY OF CARLSBAD
1994-95 BUMjET
PROGRAM SUMMAAY
FUND: Ool PROGRAM: Genealogy/ ACCOUNT NOS. 4023 Local History
1992-93 1993-94 1993-94 1994-95
BUDGET CURRENT ESTlMATE REQUEST
Maintenance/Oper&m 1 I 050 1 ,000 1 , 050
CaDital outlav
Grand Total
WORK PROGRAM:
The Genealogy/Local History Division provides information service, instructional
assistance, and research services to the public.
selection, classification, and organization of a collection of 38,000 volumes.
is a colleion of excellence that draws researchers from all over Southern
California.
The division head manages the
It
PROGRAM ACTIVITIES: PERFORMANCE OBJECTIVES :
General Reference Services: Respond to 1. in-person and telephone reference requests; 2.
. 3. provide library instruction and tours: give
talks to visiting Southern California groups.
Coordination with NSDCGS: The North San Diego 1.
Countv Genealwical Society has acted as a
support group for this collection for 16 years.
This division will coordinate with and assist
NSDCGS with fund raisers, acquisition of
researchers.
2.
3. materials, program planning and training.of
SIGNIFICANT CHANGES:
Register 10,000 researchers.
Process 14,000 inquiries.
Plan and hold orientations for
visiting groups.
Develop bi-monthly training
classes for beginning
genealogists.
Plan and assist with six major fund raisers. Advise a NSDCGS comnittee on selection of materials for proper collection development.
None.
21
CrrY OF CARLSBAD
199495 BUDOET
PROGRAM SUMMARY
FUND: 001 PROORAM: Children s ACCOUNT NOS. 4030
1992-93 1993-94 1-94 1994-95 BUDGET CURRENT EsnrwTE REQUEST
WORK PROGRAM:
The children's library serves children from preschool through junior high and
introduces young people to the wonders of reading.
skills classes, group tours, reading incentive program, and activities that
educate or encourage creativity.
students in education, child developnt, and children's literature.
The division provides library
The division also assists teachers and adult
PROGRAM ACTIVITIES :
General Reference Service:
person and telephone questions, provide
reader's advisory, library skills instruction,
group tours, and class visits.
Respond to in-
Collection Development: Select new
materials both print and non-print and pro-
vide collection maintenance and stack organi- zation. There has been an increasingly heavy
demand on the collection due to limited hours and closures at other libraries.
Program Activities: Includes Sumner Reading
Club, special holiday and seasonal events, annual short story contest, spelling bee, pet
show, and culthl enrichment programs.
duces children to literature and encourages
creativity. Cooperative programs with the
Centro provide mlti-cultural experiences.
Intro-
WORKLOAD MEASURES:
90-91 91-92 93-94
Reference Questions:
21,828 26,628 21,120
Children's Circulation:
190,791 200,685 230,034
Program Attendance:
10,134* 7,638* 7,551
*Programs now held in library
where space limits attendance. Registration now required.
PERFORMANCE OBJECTIVES:
1. Visit Carlsbad schools and
present programs at least
twice a month.
children's programs per month
2. Present at least 12
* 21
c
CrrY OF CARISBAD
1994-95 Bum
PROGRAM SUMMARY
FUND: 001 PROGRAM: Technical Services ACCOUNT NOS. 4C 4 0
1992-93 1993-94 1993-94 1994-95
BUDGET CURRENT ESTIMATE REQUEST
WORK PROGRAM:
The Technical Services Division catalogs and prepares library materials for public
use; maintains the library's online database: and manages the library's automated
circulation system, online catalog, and related automated operations.
PROGRAM ACTIVITIES:
Processing: The division catalogs and
processes both purchased items and gifts.
The division also repairs damaged materials
and arranges for binding and rebinding.
Database Maintenance: The division adds new
items to the online database and deletes
information for lost or discarded materials.
Circulation System and Online Catalog:
division operates the library's INLM 3000
System, includrhg all software related
activities, writes instructions, and trains
staff on new features.
The
WORKLOAD MEASURES: Items cataloged and processed:
90-91 91-92 92-93
16,641 18,452 16,903
WORKLOAD MEASURES: Items handled for binding:
2 , 277 2 I 585 2 I 199
WORKLOAD MEASURES: Items
added to database.
16,641 18,452 16,03
WoREcLOAD MEASURES: Items
withdrawn:
14,645 11,836 12,941
PERFORMANCE OEUECTIVE:
1. To ensure system availabilit]
(up time) at least 99% of
hours the library is open.
2. To conduct kwo training
sessions for staff following
INLEX software updates.
21
CITY OF CARLSBAD
1994% BUDGR
PROGRAM SUMMARY
FUND: 001 PROGRAM: Collection Develop. ACCOUNT NOS. 4041
1992-93 1993.94 1993-94 1-95
BUDGET CURAEM ESTIMATE REQUEST
WORK PROGRAM:
Coordinate the selection of materials and plan collection developmnt for the
library.
and non-print materials.
Allocate and monitor all materials budgets. Order and receive all print
PROGRAM ACTIVITIES:
Planning:
of materials.
Develop plans for the collection
Budgeting: Prepare division and Library-wide materials budgets; monitor eXpenditures for department and materials.
Coordinate Selection of Materials: Coordinate
selection and ordering of print and non-print
materials.
PERFORMANCE OBJECTIVES:
1.
1.
2.
1.
2.
Review and update the
library's collection developnt profiles for the reference collection.
Track material accounts by
major subjects. Track hdor discounts.
Coordinate selection and
ordering of at least l@,OOO new print and non-
print materials.
Produce a list of new videos
each month for the public.
--.
CITY OF CARLSBAD
1994% BUDGET PROGRAM SUMMARY
FUND 001 Pmw: Media Services ACCOUNT NOS. 4052
1992-93 1993-94 1-94 1-98
BUOGET CURRENT ESTlMATE REQUEST
WORK PROGRAM:
Provides a wide range of professional media production services in support of all
city departments and their comication needs.
video, audio, publication illustration, sync-slide shaws, and developing and
maintaining locally relevant stock image collections.
Services include photographic,
PROGRAM ACTIVITIES:
Public Information Media: Produce city related photographic, video, and audio
information for distribution to newspapers,
magazines, local publications, radio, TV, and
other inter-city uses.
Image Research & Development:
maintain a fully indexed city imge retrieval
and storage system for slides, prints,
negatives, video, and audio.
Develop and
Media Production Developnt: Provide audio, video, and photographic media services for the
preservation ari'a d-tation of such locally
significant information as oral history,
historical photos/documents, and exhibits of city activities.
PERFORMANCE OEUECTIVES:
1.
1.
2.
1.
2.
Produce at least 300 media projects in 1994-95.
Maintain and update a data-
based image system for 27,000
slides and over 7,000 prints.
Input imge index data and
file retrieval to automate
system.
Create at least 300 city related media productions in
support of city goals and objectives.
Participate'in local and
regional civic organizations
for the purpose of generatinc
media productions.
CrrY OF CARLSBAD
1994-9s Bum
PROGRAM SUMMARY
FUND: 001 PROORAM: Adult Learning Program ACCOUNT NOS. 4060
1992-93 1993-94 1993.94 1 994-95 BUDGET CURRENT ESTlMATE REQUEST
WORK PROGRAM:
The Adult Learning Program is the library's adult literacy service. It provides
individual tutoring for English-speaking adults who need to improve their basic
reading, writing and math skills in order to function effectively in daily life,
achieve personal goals, and participate fully in society.
PROGRAM ACTIVITIES :
Tutoring:
one tutoring and computer-assisted instruction
for English-speaking adults who need to improve
their basic reading, writing and math skills.
Staff develops and monitors an individual study
plan for the learner. The program trains and
supports volunteer tutors, tutor trainers, and
office staff.
The program provides free one-to-
Comity Awareness and Referrals: The
program increases comity awareness and
involvemnt in literacy through use of the
local media, public speaking, and the
cooperative strategies of the San Diego County
Literacy . -..
Library Adult Learners Collection: The pro- gram develops and maintains a library collec- tion of over 1,800 volumes, appropriate for
adult interests and written at lower reading.
levels, to support tutoring and encourage library use by new readers.
SIGNIFICANT CHANGES :
None.
WORKLOAD MEASURES:
1.
2.
-3.
4.
1.
2.
3.
1.
90-91 91-92 92-<
Learners instructed:
Tutors Trained :
Tutors instructing:
Volunteer Hours Contributed:
152 145 136
101 77 56
143 131 128
10,895 11,047 12,846
Potential Learner Inquiries:
157 116 140
Potential Learners Referred Elsewhere : 174 140 118
Potential Volunteer Inquiries 296 246 244
Items Circulated:
3,818 3,784 3,538
*In May 1993 loan period for
tutors changed from 3 weeks to 3
months, resulting in fewer
renewals and lower circulation
figures .
CFly OF CARLSBAD
1994-95 Bum PROGRAM SUMMARY
FUND: 001 PROGRAM: LIBRARY BRANCH ACCOUNT NOS. 4070
1992-93 1993-94 1-44 199495
BUDGET CURRENT ESTIMATE REQUEST
Personnel $208,249 $208,100 $231,700
MaintenancelOpmtim 2 , 780 2,700 2 , 780
capital Outlay
~
Grand Total 1 $210,800 I $234,480
Work Program: The Branch Library provides services for South Carlsbad. These services include print and non-print materials, reference services,
special programs for children and monthly changes in exhibits and displays. ..
PROGRAM ACTIVITIES :
Reference: Assist patrons in using the library, answer reference questions, reserve specific titles and request materials from other libraries.
Circulation: Circulate print and non-print materials to children and adults, handle patron registration, collect fees and fines and track overdue items.
Collection Development: Evaluate the Branch
collection, select print and non-print materials.
Programming: Plan, schedule and develop programs for children. Conduct classroom visits and tours.
Library Manaqement: 1) Manage Branch Library, staff, volunteers, collection and facility. 2)Maintain awareness of community.
WORKLOAD MEASURES: 90/91
Reference Questions:
16,533 * 26,104 28,354
91/92 92/93 -
Circulation:
203,550 229,482 235,473
Total Items in Collection:
33,372 39,140 41,449
Program Attendance:
5,465 1,140* 571*
PERFORMANCE MEASURES:
1. Schedule & supervise staf 2. Hire & train new staff 3. Prepare monthly narrative and non-print media collection. 4. Actively mpintain a current topical print and non-print media collection. 5. Maintain a safe/efficient facility. 6. Survey the needs of and interact with the members of the community.
*Figures reflect the loss of Children’s Staff hours and Branch Meeting Room.
21
City of Carisbad
1994-95 New Program/Personnel Request
Financial Summary
d Requesting Dept./Dii.: A /hPQrv -LA cod& firkvd
New Program Tie:
~
Reason for Request: Maintain Existing Service * Operate New Facility
Increase Service r/ New Program
Improve Efficiency J Other:
~~ ~
Complete either A or 8 below:
A, Cost of new program where no personnel changes are required: $
B. Grand total of a program entailing personnel additions: $as-=
PROGRAM FISCAL IMPACT
Program
costs
GRAND
TOTAL
PERSO"EL
Total Salary(ies) $ +OO $ $ $ $
Unemployment a
Retirement a
Otherdm ,347
Disability &
Health & Life 6f3
Total Personnel Costs $Af(773 $
MAINTENANCE & 0 PERATION
(Identify line items increased)
$ $ $ $ $
Total M&O Costs $ $ $ $ $
Total Capital Outlay
~~
GRAND TOTAL FOR PROGRAM 10
PERSONNEL JUSTIFICATION
3/4 POSITION
LA COSTA BRANCH LIBRARY
F/Y 94/95
Hourly Pages
1 1/2 FTE
1) ORGANIZATIONAL CHART FOR REQUESTED POSITION
-
[I Branch Manager I LSS
-1
I Proposed 3/4 LA I I
- -- - -- I - -
I- Branch Children's Coordinator
--.- - - - -- - - w-4
Hourly Reference 7
[I FTE I
Hourly Clerks
[4 1/4 FTE 1
Assistant Branch Manager 4 LA11
1994-95 NEW PROGRAM/PERSONNEL JUSTlFlCATlON
1. Attach organization charts showing the existing structure and the proposed
structure(s)- SEE ATTACHMENTS
2. Describe what forces have compelled the request for a new program, new
personnel or any combination thereof, and why is it important for the City to
respond. Examples of compelling forces include legal mandates, fulfilling Council
goals and objectives, meeting service level standards, etc.
SEE ATTACHMENTS
3. Describe the proposed new program. (If new personnel requests are included,
continue with question 4-6, otherwise complete No. 3 and stop here.)
SEE ATTACHMENTS
4. Where applicable, describe how the tasks the new employee will perform are
currently being accomplished.
SEE ATTACHMENTS
5. Where will the new ernployee(s) wok? Be very specific. Examples include
specific beats, parks, offices, and fire stations.
SEE ATTACHMENTS
6. Describe specificalty what tasks will be assigned to the new position.
SEE ATTACHMENTS
11
PERSONNEL JUSTIFICATION
3/4 TIME POSITION LA COSTA BRANCH LIBRARY
F/Y 94/95
2) The force compelling the request for a 3/4 position is the demand for service heightened by the relocation of the La Costa Branch Library to a new, larger facility. The position would be in the Children's Room. Circulation of the children's collection has increased 20% over last year. Users have increased 26%. Public demand for weekly programs has increased dramatically. The Children's Room is open 64 hours a week with only one 19 hour person available to coordinate the program.
3) Children's library service is an existing program. The children's collection is used heavily, 9,488 items circulated during February, 1994 or 44% of the entire circulation of the library. The collection demands the assistance of a trained, knowledgeable peron who can match children to books and help with research at various reading levels. Children's service is expected to provide programs for preschool through upper elementary levels. The collection needs constant care by reviewing subject areas and selection of new materials. Supervision is extremely important
since the area is isolated from the rest of the library and
children are often unattended.
4) These tasks are now performed by a 19 hour clerk plus a few
fragmented hours when other clerks can be spared from other
assigned duties. This is not adequate to cover the 64 hours a week the library is open. The Children's Room is left completely
unsupervised nearly 50% of the time.
What this program requires is a 3/4 time coordinator to answer reference questions, advise children on reading selections, plan
and conduct storyhours, assist in book selection, supervise
hourly staff and volunteers and work with the schools and community.
Parents express a major concern and disappointment that no one is
available to assist them much of the time. Through more involvement
in the department a 3/4 time person wil provide greater continuity
in serving the public and achieving library goals.
5) The new employee will be assigned to the 1,000 sq.ft. Children's Room at the La Costa Branch Library. A desk and phone are already provided in addition to a computer providing access to the collection.
6) The new employee wil be assigned the following responsibilities:
1. Answering children's reference questions.
2. Planning and conducting children's programs.
3. Assisting with children's book selection.
4. Coordinate joint policies, collections and programs between the main and branch libraries.
5. Supervision of the Children's Room, hourly staff and volunteers.
City of Carisbad
1994-95 New Program/Personnel Request
Financial Summary
Requesting Dept./Div.: Library: Centro de Inf ormacign
IWaProgram Tie: Centro de Informacibn
Reason for Request: Maintain Existing Service x Operate New Facility
Increase Service New Program
Improve Efficiency Other:
Complete either A or 6 below:
A. Cost of new program where no personnel changes are required: $ 6. Grand total of a program entailing personnel additions: $ 27.369
PROGRAM FISCAL IMPACT
Position Tie: Library Assistant I (Supervisor, Centro de Informacidn) Program
No. of Positions: 1 (3 / 4 time) costs
GRAND
TOTAL
PERSONNEL
Total Salary(ies) $ 19,000 $ $ $ $ 19,000
Disability &
Unemployment 384 384
Retirement 3,017 3,017
Heatth & Life 4,692 4,692
276 276 Other medicare
Total Personnel Costs $ 27,369 $ $ $ $-2L&!L
MAINTENANCE & 0 PERATION
(ldenttfy line items increased)
$ $ $ $ $
Total M&O Costs s $ $ $ $
CAPITAL OW Y
ITEM QW. _, $ - $ $ $ $
Total Capital Outlay $ $ $ $ $
$ 27,369 GRAND TOTAL FOR PROGRAM in
3994-95 NEW PROORAM/PERSO"EL JUSTIFICATION
1. Attacrh organization charts showing the existing structure and
the propo8ed structure(8).
Please see attached IICarlsbad City Library Organization Chart. I'
2. Describe what forces have compelled the request for a new
program, new personnel or any combination thereof, and why it
is important for the City to respond. Examples of compelling forces include legal mandates, fulfilling Council goals and objectives, meeting service level standards, etc.
Fulfillina Council aoals and objectives
Council's goals call for providing quality library services
for all Carlsbad residents, supporting regional library
facilities and services, and continuing cooperative relations with schools. The library's Centro de Informaci6n is playing
a key role in fulfilling these goals. Quality library service for Spanish-speaking adults and children, especially in the
Barrio Carlsbad neighborhood, is available for the first time, introducing residents to library services, helping them transition into using the Main Library, and enabling new residents to become full participants in the city's life. The community has responded enthusiastically with 32,797 patron visits to the Centro since its opening in November 1991. A wide variety of community agencies and City departments rely on the Centro staff as their key link in providing services to Spanish-speaking residents. Centro staff have developed mutually beneficial programming with Head Start, adult English-as-a-Second-Language classes, elementary schools, and
the high school. The Carlsbad School District provides the
classroom in which the Centro is located. The Centro de
Informaci6n and its staff have become very visible representatives of the City's commitment to serving the significant Barrio Carlsbad neighborhood. The many services
and partnerships of the Centro de Informacidn are carried out
by a staff of 1.7 FTE. The position of the Centro supervisor,
currently at 30 hours per week, is critical to planning,
coordination, and implementation of the many needed services the Centro provides. The viability of the Centro de
Informacibn depends on maintaining this position.
- a.
_. b. Fundina transition The library is eligible for $40,000 in federal grant funds for this program in 1994-1995. This will not be enough to cover current salary costs for the 4 part-time staff. In order for the City to maintain the important services of the Centro de Informaci6n, and especially the critical position of the supervisor, the library is requesting the transfer of the Centro supervisor's 30-hour position from grant-funded status to the General Fund.
LIBRARY: Library Assistant I Supervisor, Contro de Informaci6n
Page 2
3. Describo tho proposed new program. (If new personnel requests are included, continue with questions 4-6; otherwise ,
complete lo..3 and stop here.)
The Centro de Informaci6n was established in November 1991 after 2 years of joint planning by library staff and community residents. Located at Pine School in Barrio Carlsbad, the Centro provides a physically accessible and welcoming environment in which to introduce Spanish-speaking adults and children to library services. Information and referrals for helping residents adapt to life in a new environment are provided, as well as frequent educational programming on topics such as immigration laws, highway safety, and health. Bilingual and Spanish-language storyhours encourage young children to become readers, while assistance is given to older children and youth with their school studies. The Centro is
used as a meeting site for several community groups, such as
Head Start parents, and also provides a connection between
neighborhood residents and other city services. Centro staff
frequently visit schools, businesses, and residences to
explain library services and find out about community information needs. Neighborhood residents are encouraged to
use the Main Library through bilingual tours conducted by
Centro staff at the Main Library.
4. Where applicable, describe how the tasks the now employee will
perform are currently being accomplished.
The supervisor of the Centro de Informacidn is a 30-hour
position currently funded through the California State Library
with a Library Services and Construction Act (LSCA) grant.
5. Whero will the new employee(8) work? Be very specific. Enamplea include specific beats, parka, offices, and fire stat Ions.
At the Centro de Informacih, located in Room #11 of Pine
Elementary School, 3333 Harding Street, Carlsbad.
LIBRARY: Library Assistant I Supervisor, Centro de Informaci6n
Page 3
6. DesoriBo specifically what tasks will be assigned to the new
position.
-Supervises 3 part-time staff (scheduling, assigning work, training, evaluating) -Plans and implements adult and children's programming (e.g.,
storyhours, educational presentations). -Regularly interacts with community leaders and groupsto plan cooperative programs. -Regularly interacts with neighborhood residents seeking their
input on library services. -Oversees collection development for adult and childrenls Spanish-language print, audio, and video materials at Centro de Informacidn and Main Library. -Interacts with school district and City staff about facility
maintenance.
-Interacts regularly with other library division heads
planning and implementing cooperative collection development, circulation of materials, children's services, reference services, and general adult services. -Prepares, coordinates production of, and distributes public relations pieces associated with the Centro de Informacidn,
including a bimonthly bilingual newsletter and monthly programming flyers. -Translates or arranges for translation of general library information materials, such as new patron information packets,
monthly children's activity calendars; and signage.
-Represents the library at community events and speaks publicly about library services to community groups.
-Maintains statistical records for patron visits, program
attendance, volunteer hours, and information and referral
services at Centro de Informacidn. -Prepares monthly reports on Centro de Informacidn and
Partnerships for Change activities.
uu UI-.
2u
U
W uv) ZW wv -czu W> La: ww a:v)
H
CllY OF CARLSBAD
1994-95 BUDGET PROGRAM SUMMARY
Personnel
Maintenanca/Operatim
capital outlay
39,500 45,500 45,500 27,369
13,738 10,056 10,056 0
0 0 0 0
Grand Total
*1992-1994 funded by federal LSCA grant (fiscal year Oct. - Sept.)
53,238 55,556 55,556 27,369
Work Proaram: The Centro de Informacidn meets the information needs of Spanish- speaking adults and children, especially in Barrio Carlsbad. Bilingual staff introduce neighborhood residents to library services, which include print and non-print Spanish-language and bilingual materials, educational programming for adults and children, and information and referral services. The Centro de
Informacidn staff are actively involved in the community and work in partnership with schools and other community agencies to enable Spanish-speakers to become active and successful participants in this society.
Workload Measures :
Proaram Activities: 90/91 91/92* 92/93
Outreach: The Centro de Informacidn Individual patron visits :
is an active partner in community --- 5,170 10,138 activities and offers a welcoming and culturally sensitive environment
that enables Spanish-speaking residents to make use of public library services.
Proaramminq: The Centro de Program attendance: Informaci6n responds to community --- 1,400 2,452 information and educational needs by providing a variety of adult and children's programs and providing a
site for neighborhood group meetings.
"8 months only: Nov.'91-June ' 92
FUND: 001 PROGRAM: Centro de Informacidn Account: 4xxx
Program Summary, page 2
Collection: The Centro de Informaci6n responds to residents' information and educational needs by
developing and circulating an
appropriate collection of Spanish
and bilingual print and non-print
materials for adults and children.
Information and Referral: The Centro de Informacidn assists residents in meeting their daily
needs and participating fully in the community by providing information
and referrals to appropriate community services.
Workload Measures, cont.
90/91 91/92* 92/93
--- N/A 1,727 Total items in collection:
Circulation: --- 4,683 8,150
Information & Referral
questions answered: --- N/A 1,200**
"8 months only: NO~. '91-June192
**Estimate for year, based on
partial year statistics
FUND: 180 -: PtF Grant ACCOUNT NOS. 180-8110-
1992-93 1-94 1-94 1-95
BUOOET CURRENT ESnMATE REQUEST
1 WORK PROGRAM:
The California Public Library Fund Act provides an annual per capita grant to
public library jurisdictions provided they meet the maintenance of effort
requirement (no cuts in general fund. support from the previous fiscal year,)
Although Carlsbad did not qualify for this grant in 1992-93 or 1993-94, there is
an unappropriated fund balance still available.
PROGRAM ACTIVITIES : PERFORMANCE OBJECTIVES:
Various special projects. Grant funds will be used primarily as
offsets of General Fund or as transfers
from other grant funds. Included are
transfers of Branch rent from the CLSA
grant, the bindery budget from Technical
Services, and the water account and
membership in the SERRA Library System
from Administration.
..
CITY OF CARLSBAD
199495 8UDGl3
MAINTENANCE AND OPERATION DETAIL
FUND: 180 PROGRAM: PUBLIC LIBRARY FUND ACCT.NO: -
ACCT.
NO.
2240
2350
2479
2540
-
- -
ACCOUNT DESCRIPTION
Water
Rent
Professional Services
Printing
TOTAL MAINTENANCE & OPERATION
1993-94
CURRENT
1,000
1 ,OO(
XP AS OF
01 131 /94
10
1993-94
ESTIMATE
1,000
-
1 ,oo
1994-9s
EQUEST
14,000
54,000
6,600
18 , 000
-
92,600 -
22
,
cm OF cARLs8AD
1994-95 BUDGET PUBLIC LIBRARY FUND BUDGET mwnoN
2240 - Water account transferred from Administration as a General Fund offset.
2350 - Branch rent transferred from CLSA grant (180-8101) to help balance use
of grant funds.
2479 - Library's membership in SERRA Cooperative Library System. Transferred
from Administration as a General Fund .offset.
2540 - Printing and binding account.
a General Fund offset.
Transferrred from Technical Services as
23
CJTY OF CARLSBAD
1994-96 BUDGET
PROGRAM SUMMARY
FUND: 180 pFK)oRAM: CLSA State Grant ACCOUNT NOS. 180-8101-
1-43 1993-94 1-44 199495 BUDGET CURRENT ESTIMATE REOUEST
Penonrre(
Maif~tWOm 263,300 264,100 225,100
capital outlay 1,700 1,700
WORK PROGRAM:
Projected reimbursements and unappropriated carryover from the California State
Library to the city for loans of materials to non-residents.
a reciprocal usage formula.
PROGRAM ACTIVITIES : PERFORMANCE OBJECTIVES:
Reimbursements and carryover are used to assist in the cost of library operations.
Payment is based on
State grant funds will be used to
pay for part of the Branch
operating budget as well as to offse
General Fund by covering the
purchase of all adult fiction and
non-fiction and the main library
heat and light account.
..
c
,
* 21
C w W 0 0 z r VI U m
u)
ru 0 II)
0 0 0
0
9
VI wu bJmw*am
ruoowoQDo
0000000 0000000
9-99..
, . . . . . . .
10 0 0 000 0 o o o oio o o 11111l1 I
0 I 0 '0 ,o I;l I I
I j
b W * I) ma, I I I I % b 8
j .i
I
I
CrrY OF cARLs8Ao
1-95 BUDGET CLSA Grant BUDGET EWUNATlON
2210 - Increased with transfer from Administration of main library Heat & Light.
2220 - Incorporated in Administration 2220.
2350 - Branch rent transferred to PLF grant (180-8110).
2520 - Covers Genealogy print subscriptions as well as Branch subscriptions.
Reduced with the transfer of Genealogy microform subscriptions ($20,300)
to AV Insurance (141-4051) and the transfer of Children's magazine
subscriptions ($3,100) back to General Fund (001-4030).
23
cm OF CARISBAD
1994-95 BUDGET TRAVEL DETAIL
jf;200.00
FUND: 180 n: LA COSTA BRANCH
OESCRIPTON OF TRAVEL OR MEETING EXPENSE
To cover expense of attending seminars and
Serra meetings for Branch staff when city
vehicles not available.
TOTAL TRAVEL
ACCT,NO. 8101
Various
1994-95
BUDGET
$200.00
24
California Association of Library Trustees and Commissioners
and Los Angeles Public Library
co-sGonsors of
WORKSHOPS IN LIBRARY LE! 'JERSHIP
WHaT NEXT?$!
March 5, 1994
11:oo
NOON
1 :oo
2:15
2:45
9:oo REGISTRATION AND COFFEE
9:30 INTRODUCTIONS AND WELCOME
Elizabeth Martinez, City Librarian, Los An
Pat Baur, Past President, CALTAC
KEYNOTE REMARKS
Gary E. Strong, California State Librarian
QUESTION PERIOD
BREAK
LIBRARIES,THE LEGACY WE TOOK
Are Funded and Why They Are in
CarolAnn Tassios, Director, Yorba Linda Public Library
LUNCHEON/CONVERSATION .
KEEPING THE LEGACY ALIVE: Strategies for Funding Our Libraries
David Flint, Assistant Director, Finance and Planning
County of Los Angeles Public Library
PRACTICAL TIPS FOR TRUSTEES: Highlights from Trustee Too/kit
for Libnrry Leadership
Pat Baur, Pass President of CALTAC
GE TO THE LIBRARY COMMUNITY
A library tour will be available following the workshop.
Bcforc buiq toduy, plcase complete the
evaluation form in your packet. Your COmmenLs
will help w plan and R"proue future urorkshops.
QUESTION AND ANSWER SHEET
SENATE BILL 1448 - LIBRARY BENEFIT ASSESSMENT
1. What Is a benefit assessment?
Benefit assessment (also sometimes referred to as a "special assessment" or "local
assessment") is a mechanism used by local governments to finance specific services,
programs or improvements by assessing real property. The amount of the assessment is based on the degree of benefit received by the property from the service or
improvement being financed. The benefit assessment process is well established in
current law and is used for services such as fire protection, flood control, street lighting
maintenance, and parks.
2. What Is the process for establishing an assessment district for library service? Will
I get to vote on It?
Each local agency which operates a public library would have the option to estabiish its
own assessment district for library service for properties within the affected service area.
SB 1448 spells out the procedures for implementing the assessment district, including due process safeguards for property owners. The local agency, such as a city or county, can establish the assessment district by providing public notice to the affected property
owners, conducting public hearings, adopting an ordinance, and submitting the proposal
to an election for majority approval by the voters.
3. Since I already pay property taxes, why do we need benefit assessment to pay for library service?
Property taxes are collected for general expenditures of the government entity without
regard to any particular sewice. Due to the current crisis in financing state and local
government, and the State's shift of property taxes to schools, property taxes alone are
inadequate to finance all local services. Many libraries already must compete with other city or county general fund services for dwindling revenues. In addition, libraries do not
generally have sufficient, if any, fee authority to replace lost revenues resulting from
property tax shifts and other revenue shortages. Passage of SB 1448 would give local agencies an added revenue source which is dedicated specifically to financing library
services.
. 4. Will I have to pay an assessment If I live outside the assessment district?
No. The assessment applies only to the properties located within the district, and includes only the areas to which the local agency is responsible for providing library services. For
example, if the Board of Supervisors establishes an assessment district for the County
Library, you would pay that assessment only if you live in a city or unincorporated area
served by the County Library. If you live in a city which operates its own independent city
library, you would pay only the charge for that library assessment district if your city
council establishes one.
5. Who pays the assessment charge and how much will It cost?
Only property within the Library's service area can be included in the library assessment district. All property owners within the established assessment district are responsible for paying the assessment. The amount will vary in each library jurisdiction since it will be set based on the needs of each local agency. The amount is levied on an annual basis and added to your regular property tax bill.
How Is an assessment different from a property tax? 6.
The law makes a formal distinction between a tax, which is levied for general expenditures, and an assessment, which is used to finance specific services or facilities. Taxes are raised for the general revenue of the governmental entity to pay for a variety of services. Property taxes typically are ad valorem, meaning that they are based on the value of the property taxed. Assessments are charges against property to pay for services which benefit the affected property and are based on the degree of benefit to the
Isn't this really just a way around Proposition 13 to charge hlgher property taxes?
property-
7.
No. The law distinguishes between taxes and assessments and this is not a property tax. California court decisions have ruled on the formal differences between taxes and assessments, including findings that assessments are not subject to the Constitutional restrictions on ad valorem property taxes or special taxes enacted by Proposition 13.
8. Why not just charge everyone who uses the library a fee for their library card?
Public libraries are restricted from charging a fee for providing basic library service. Therefore, charging for a library card would violate this restriction.
9. Will approval of this bill impose an assessment on my property automatically?
No. SB 1448 does not implement the assessment. It merely establishes the legal authority for local agencies, such as cities, counties and special districts, to use this method of financing library services. It will still take a separate action by the local governing agency to give notice, hold public hearings, and to hold an election to implement an assessment district and levy an assessment.
How Is an assessment district dlfferent from a county service area? 10.
A county board of supervisors may establish a county service area to provide various
kinds of services. However, a county service area for library service is financed only through special taxes. On the other hand, the benefit assessment method proposed in SB 1448, does not require a special tax. In addition, it applies more broadly to any local agency, not just to counties.
###
OF: 2-22-94
F:~mmon:benofif.2\O-A.5
Prepared by the California Library Association's Legislative Committee _- Benefit Assessment Legislation Task Forw
CITY%lUNlCfPAL LlBRARES ST'ATEWDE
Funded from the city's general fund, which includes
such diverse revenus as property taxes, utility
taxes, sales wes, fees. gas taxes, and interest.
Serve 45% of population
STATE: 105
COW GENERAL FUND LIBRARIES
Funded from the county general fund, which includes
property tax revenue and state funds. County general
fund libraries are those which sere the entire county
including all the cities within the county.
Serve 8% of population
STATE: 23
COUNTY SPECIAL DISTRICT LIBRARES
Funded from dedicated property taxes. In addition to
receiving the property tax, these librarizs receive State
Special District Augmentation Fund monies authorid
by AB 8 in 1979. County special district libraries are
those which Serve county areas and specific cities
within the county that contract for library services..
Serve 37 46 of population
1992 - I993
EXPENDITURES PER CAPITA
ST.4TEWTD E
Avg: $27.26
Man: $26.37
Avg: $12.99
Mean: $ 9.31
Avg: $16.11
Ma: $15.61
STATE: 25
INDEPENDENT SPECIAL DISTRICT LlBRARlES
Funded from dedicated property taxes imposed by the
people within the district and monies authorized by
AB 8, State Special District Augmentation Fund.
Serve 1% of population
STATE: 11
._- - Av~: $18.16
Mean: $17.63
OTHER
Depending on the jurisdiction, funded from property Serve 9% of population Avg: $18.50
taxes, AB 8. other or combination thereof. Mean: $17.00
STATE: 5
Statewide average expenditure per capita For '92193 was 517.44,
a 76C decrease from '91192,
-----------___--------------------------------------.-----------------------------
Average = all libraries are included Mean 3: the highest and lowest are not included
The average cost of an adult hardcover book is $20.00, a children's book is $13.95. and a paperback is $5.95. It costs approximately
44.00 - $7.00 to process a book to get it on the shelf. Libraries receive less than 1 % of the cost of all government and less - than 2 Pa
of the cost of most local governments to serve more than 60% of rhe population on a regular and frequent basis.
PROPOSITION 13
80 56
1984-86 70 56
60 56
50 46
40%
30 46
20 R
California votm passed Proposition 13 in 1978. It immediately reduced prom taxs. residential and business. by 57 56. Librzr,=b
most deprPdcat on propmy taxa were hit hard.
- - TRUL
I - -
JAIL HEALTH
WELFARE - - - - COUNTY
REVENUEZ -
n EXAMPLE:
10%.
i i -..,
$10.00 HeaIth, Welfare, Lw Enforcement, Guru, Prisons, Fire, R&, Education. * Parks. * Libnries, other
1978 1979 * Parks and Libraries are optional services.
GAW NITL4m
Amended California constitution to limit spending increases to the increase in population and consumer price index. Not all inerases
arc tied to the two factors.
With mom of the limited revenue assigned to increased mandated costs, optional services, such as lib&-, -received less.
AB 8 SPECIAL DISTRICT AUGiMENTATION FUND
When Proposition 13 passed, State had I healthy general fund and replaced 65% of Id govcmment’s lost revenue. A very
WmPlic?ted formula was devised. Simply stated, the State assumed a larger share of responsibility for fundiag eduution K-14 and hdth and welfare, dowing ld govenrment to usc their revenue for other seivices. Most governments funneled a sittable portion
of the AB 8 ‘bailout’ monies to libraries such as LA County Libnry for 48.4% of its budget; Veorum County Library for 41.8 5
of its budget; and Onnge County Library for 34% of its budget. County special district and independent special district libraries
became most dependent on the AB 8 funding.
ECOXOlfIC DOJV?ZTEL Y k%'D THE EFFECT ON LIBR4RES
A combination of AB 8 and the stdy growth of population and revenue during the 1980's softened the impact of Proposition 13.
However, rising costs in health. welfare and law enforcement. the voter mandate of Proposition 98 to fully fund K-14, and the
lingering rrcession have all combined to deplete the once generous State general fund.
199293 BUDGET
State shifted 9 A of property ax revenue from cities. counties and noninterprise special districts to education SO that State could pa!
for other services without raising taxes.
199394 BUDGET
State again shifted 9% of proprry tax revenue to education and also shifted the AB 8 Special District Augmentation Funds to
education. Loss of property taxes and the decline in sales taxes and other general fund revenues has impacted all libraries. Loss or'
AB 8 funds has severely impacted county and independent special district libraries. A total of $31 million was shifted from Los
Angeles County Library and $8 miUion from Orange County Library. Hundreds of thousands of dollars were shfted from thz
independent special districts such as Placentia, PaIos Verdes and Del Norte County.
LIBRARY SYSTEMS NON-RESIDEIN" LEAWING
The California Library Senices Act of 1977 set up 15 systems bad on contiguous geographic boundaries. Higher level reference
and free lending to non-residents comprise the two components most familiar to library users.
ILL: Any item that is Sent out of a library to another is an inter-library loan transaction. All ILL transactions are reimburxd. DL: A dirtxt loan is the borrowing of an item at the library by a non-resident. Direct loan transactions are reimbursed on thz
difference between what a library lends to non-residents and what its residents borrow from other libraries.
The California Library Services Board requests the reimbursement rates from the State Finance Dept. every year according to 1
formula based on enrollment, caseload and population - basically a cost of living formula.
WHAT HAS BEEN HAPPENING TO THE RATES?
PEO. BY CLSB RESPONSE BY FM. DEFT.
199019 1
1991192
1992193
1993 /94
ILL $235 $2.85 DL .55 .55
ILL $2.95 $2.85 DL .57 .55
Final payment reimbursed libraries 91 46 which brought the actual
reimbursement rates down to $2.59 and 5OC.
ILL .' $3.08 $2.85 DL .58 .55
Final payment reimbursed libraries 88.8% which brought the actual
reimbursement rates down to $2.53 and 49C.
ILL $3.26 $2.85
DL .62 .55
Currently withholding 30% of each quarterly payment. Until final
adjustment is made at the end of the year, libraries are receiving
$2.00 for ILL and 383 for DL.
PUBLIC LIBRARY FUXD
In 1982. library supporters lobbied heavily to pass Senator Nizlsen’s bill. thz Public Libra? Fund. whch was established to replace
some of the property tax revenues lost to libraries as well as to provide funding for new library programs. The bill passed and
feelings of relief and joy ran through everyone; however, the bill has never been fully funded.
Amount 55 of Full
Full Funding Awarded Fundinp
FY 83/83 27,028,576 6,000,000 22.2 %
FY 85/86 3 1,686.439 18,300,000 57.8%
FY 92/93 47,245,648 8,870,000 18.346
FY 93/94 50,267,002 8,870,000 17.6%
WHAT DOES LESS THAN FULL FUNDING MEAN?
’92193 Full Amount
Funding Received
Amount ‘92193 Full ’
Funding Received
Corona City Lib $ 154,473 $ 29,001 Los hgeles City Lib S 6,210,430 $1,165,960
Fullerton City Lib 207,681 36,990 San Bernardino Co Lib 1,101,162 206,734
Imperial Co Lib 38,363 729 1 San Diego City Lib 2,033,642 381,600
Kern Co Lib 868,743 163,100 Santa Maria City Lib 144,898 27,203
Monies from the Public Library Fund come from the State’s general fund. They are in addition to local funding. not in place or‘;
however, because many libraries have been so severely cut back in local funding, they have not recently qualified to receive Public
Library Fund. SB 544, signed by Governor Wilson in 1993, eased the maintenance of effort requirement by allowing Public Library
Fund support provided local government’s appropriation to libraries is not reduced by more than 20% of what it was in the prior year.
CALIFORNIA SCHOOL LIBRARIES
There are three things you need to know about school libraries: first, California and Hawaii are the only two states where school
libraries are considered to be extra-curricular activities; second, California does not require that schools have certificated librarians;
and third, there is no one at the State Department of Education who is responsible for school libraries.
Ln 1987, the State Department of Education published a study called “The Crisis in California School Libraries: A Special Report. “
This study indicated that in 1978 the average high school library budget was $lO,OOO - $12,000 per year; by 1988 this had dropped
to $1,000 - $3,000 per year. A more recent survey by Puus WeekJy determined that the national average budget for purchase
of children’s books by school librarians is $7.47 per pupil. California spends 7% per pupil!
As a result of such low budgets, California ranks in the bottom third in the nation in the size of book and periodical collections.
Collections are extremely out of date with 80-85 96 of nonfiction books copyrighted 10-20 years ago.
The study also determined that only 32% of California schools have a certificated librarian. In contrast, in the nation as a whole,
79% of school libraries had a certificated librarian on staff. In terms of numbers, that means California schools have one librarian
per 4,000 students, the wok ratio of any state in the nation. For all but eight states, the ratio is better than one librarian for every
1,OOO students.
The study found a positive link between having a certificated librarian on staff and the level of library services provided. A
professionally trained school librarian works in coopration with teachers to develop a coordinated educational program, combining
class instruction with library research skills, The research skills learned in accessing information will support students throughout
their lives, but today the students are not getting training until they get to high school and then it’s iffy. The California Library
Association found that most college freshmen do not have adequate research skills. Also, in today’s information age, even in the
work force, the skills to gather information can be an important factor in the stability and advancement in a career.
This handout represents excerpts from the speech: “Libraries:
The Legacy We Took for Granted. How They are Funded
and Why They are in Trouble.’ 1993
REBUTTAL TO GOVERNOR'S VETO OF SENATE BILL 566
On October 8,1993, Governor Wilson vetoed Senate Bill 566, the library assessment bill sponsored by the California Library Association. This bill, introduced by Senator David
Rob&, authorized local agencies such as cities and counties to use benefit assessment financing for library services. In his veto message the Governor raised several objections
to the bill. Following is a summary of the Governor's objections to SB 566, and the rebuttal points to his concerns.
The Governor's primary concern seems to be the appropriateness of using a benefit
assessment to finance library sewices. Wilson characterized the concept as an "illegal assessment". He argued that libraries do not provide a special benefit to the assessed property beyond a general benefit to the community at large, and cited this as evidence
that it is not an assessment but a new local tax..
California courts have held that a library does specially benefit properties within its service area. In Citv of San Dieao v. Holodnak (1984) 157 Cat. App. 3rd 759, the Court of Appeal upheld a benefit assessment imposed on San Diego's North City West residents
to pay for the branch library located within that area The Court stated, "While the library
will serve the community at large by increasing the general availability of library services, the convenience of having a local branch nearby and having access through the local branch to the city-wide library system will be of special benefit to North City West
residents."
The Holodnak decision was also cited in the more recent California Supreme Court case of Knox v. Ci#y of Orland (1992) 4 Cal 4th 132, in which the Supreme Court found that
parks (like libraries) provide a special benefit to the surrounding area while also benefitting the general public. The Court approved a benefit assessment for parks,
finding that they promoted the welfare of the inhabitants of the assessed area, increased
the attractiveness of the assessed area, and enhanced the value of the private property in the assessed area. Libraries provide a benefit to property similar to that provided by
parks (see Soires v. Citv of Los Anaeles (1906) 150 Cal. 64). Therefore, it seems clear that the assessment financing allowed in SB 566 is consistent with established judicial
authority.
The Governof s veto message also addressed some procedural aspects of SB 566. First,
the Governor expressed concern that the bill did not contain the formal protest procedure normally found in benefrt assessment law. However, traditional protest requirements are contained in existing assessment laws that do not also require an election, or that use a protest threshold to ''trigger" an election. As originally drafted, SB 566 contained just such an election "trigger". The bill was subsequently amended to require an election in
all instances, thereby eliminating the need for a formal protest hearing in addition to the election. Nevertheless, the bill contained a public hearing procedure, and California law
requires local governments to hear and consider all comments and objections made at a public hearing.
The last objection to S8 566 concerned the provisions which apply to a local agency that
has rent control. The Governor was concerned that the bill did not permit landlords to
pass through the assessment costs to their tenants. In fact, the bill prohibited any
assessment in a rent control community unless the landlord is ailowed to pass through
at least half of the assessment costs to tenants. ..
In conclusion, the Governor's key concerns are not consistent with existing judicial
authority, and his procedural objections could be addressed by modifying the provisions of SB 566. This compromise approach would make it possible to establish an
independent source of financing for California's public libraries. It would also give the
choice to voters and their local elected officials to provide urgently needed funding for
local library services.
###
SENATE BILL 1448 (ROBERTI)
LIBRARY SERVICES ASSESSMENTS
The California Library Association is sponsoring legislation to create statutory authority for financing
of public library services through assessments on real property. Under procedures outlined in SB
1448, a local agency, such as a city or county, can establish a benefit assessment district by providing
notice to affected property owners and conducting a public hearing. The bill provides due process
safeguards for property owners, including a majority protest procedure and a mandatory election
before any assessments can be levied. The bill provides flexibility for local agencies to set their own
assessment amount based on local needs. In addition, the funds are restricted to use for library
services. Assessments may be used for any public library service or facility costs.
Summaw of Bill: The legislation would add provisions to the Government Code to allow creation of
assessment districts for library services, subject to approval by the voters, and would contain the following elements:
Allows a local agency to form an assessment district in any area to which it makes library services
available. Applies to any local agency authorized by law to provide library services, including cities,
counties, library districts and joint powers authorities.
Annual assessments on properties in the district are based on the benefit of library services to the
properties. Zones with separate apportionment methods may be established,
Assessments may pay for all services and facilities provided by a local agency in connection with
a public library.
Notice of public hearing is given by publication, posting and mailing to all property owners in the
proposed assessment district.
If written protests are received representing less than 50 percent of the total annual assessment,
the proposal must be approved by a majority of the voters in the proposed district. If written
protests are received by persons representing more than 50 percent of the expected revenues, the
proposal must be abandoned.
District is established and maximum assessment is set by ordinance or resolution after the noticed
public hearing and election with majority voter approval.
An annual report containing the annual assessments must be approved by the legislative body after
a noticed public hearing, with notice provided by publication and posting.
The annual assessments cannot exceed the maximum set when the district was formed, except
after a public hearing for which notice by publication, posting and mailing has been given.
The legislation is proposed as an urgency measure to take effect immediately upon enactment.
###
DF: 2-22-94
f:\mmmon\beneliI.2\newsum
Prepared by ?be California Library Association's Legislative Committee -- Benefit Assessment Legislation Task Force
WHAT YOU CAN DO
TO HELP GENERATE SUPPORT FOR SB 1448
(Benefit Assessments for Library Service)
1. Ask your local Senator and Assembly Member to join Senator Roberti as co-authors of the
bill.
2. Ask your local Senator and Assembly Member to support the bill in committee hearings
and when it reaches the floor for their vote.
3. Thank your legislators when they support the bill.
4. Ask your local library board, commission or advisory committee to:
adopt a resolution in support of the bill and/or
recommend to your city counciI/board of supervisors that they adopt a
resolution in support of the bill.
5. Ask your city council or board of supervisors to take a support position on the bill.
(County Libraries -- remember to include all the cities you sewe.)
6. Ask your city or county lobbyist to inform your state legislators of your city’slcounty’s
support position.
7. Ask your local Friends of the Library group or other community support groups to adopt
resolutions in support of SB 1448.
8. Ditto for your library’s board, commission, or advisory committee members.
9. Encourage your Friends of the Library and other local citizen support groups to write to
their legislators as a group. Library supporters can write, call or visit the offices of state
legislators in support of the bill.
10. Become familiar with the key provisions of the bill. Know the status of the bill and stay
current on key changes as it moves through the legislative process.
11. Watch for Legislative Alerts regarding SB 1448 -- they will often contain information about
revisions to the bill -- and respond promptly to requests to activate the legislative network.
12. Know about the impact of budget reductions for public libraries in-your area and in the
State. Have facts and figures about budget cuts affecting your local library.
13. Contact community groups and organizations such as League of Women Voters, AAUW,
PTA, Chamber of Commerce, Rotary, etc. regarding support for SB 1448.
14. Write letters to the editor, and contact your local newspaper, radio or television station
regarding an editorial supporting library funding and SB 1448. Have information about the
bill in local Friends or Volunteer newsletters.
15. Ask anyone you know who is active in the League of California Cities or the California
State Association of Counties (CSAC) to help get their official support.
16. Ask friends and family to write in support of SB 1448. Use sample letters to help people
write to their legislators. Write, call, or visit your state legislators.
17. Talk to people in education who rely on the library, such as students, teachers, PTA
members, school board members, and ask them to support the bill.
18. Regularly inform strong library supporters in the community about the progress of the
legislation.
19. Make yourself available to local groups and organizations to speak about library services
and funding issues. Inform groups about the need for more stable financing for library
services, and how SB 1448 can help.
20. Keep your local library director informed of your actions, so that they can coordinate with
what you are doing in the community to gain support for the bill.
BE AN ACTIVIST IN SUPPORT OF LIBRARIES!
Prepared by the California Library Association's Legislative Committee - Benefit Assessment Legislation Task Fora
SENATE LOCAL GOVERNMENT COMMITTEE
Senate Local Government Committee
2085 Capitol Building Sacramento CA 95814
MEMBERS:
Senator Marian Berqeson (R-35) (Chair) Capitol Address: 3063 Capitol Building
Sacramento CA 95814 (916) 445-4961
(916) 445-9263 (Fax) .
Senator Ruben S. Avala (D-34) (Vice Chair) Capitol Address: 51 08 Capitol Building Sacramento CA 95814 (91 6) 445-6868 (916) 445-0128 (Fax)
Senator Charles Calderon (D-26)
Capitol Aadress: 5066 Capitol Building Sacramento CA 95814
No public fax. (91 6) 327-831 5
Senator William A. Craven (R-38) CaDitol Address: 3070 Capitol Building Sacramento CA 95814
' (91 6) 445-3731 (916) 446-7382 (Fax)
Senator Teresa Huqhes (0-25) Capitol Address: 4090 Capitol Building
Sacramento CA 95814 (91 6) .445-2104
(916) 445-3712 (Fax)
Senator K. Maurice Johannessen (R-4) Capitol Address: 4082 Capitol Building
Sacramento CA 95814
(91 6) 445-3353 (91 6) 445-7750 (Fax)
Phone: (91 6) 445-9748
Fax: (91 6) 322-0298
District Address: 140 Newport Center Dr., No. 120
Newport Beach CA 92660 (714) 640-1 137 (714) 640-1523 (Fax)
District Address: 9620 Center Ave., Suite 100 Rancho Cucamonga CA 91730 (909) 466-6882 (909) 941 -721 9 (Fax)
District Address: 400 N. Montebello Blvd., Suite 101
Montebello CA 90640 (213) 724-61 75
(213) 724-6566 (Fax)
District Address: 2121 Palomar Airport Road, No. 100 Carlsbad CA 92009 (619) 438-3814 (619) 931-5745 (Fax)
District Address:
1 Manchester Blvd., Suite 401 lnglewood CA 90301
(310) 412-0393 (310) 412-0996 (Fax)
District Address: 410 Hempsted Drive, Suite 200 Redding CA 96002 (916) 224-4706
(91 6) 224-4794 (Fax)
Senator Quentin L. Kopp (1-8) Capitol Address: 2057 Capitol Building Sacramento CA 95814 (916) 445-0503 (916) 327-2186 (Fax)
Senator Robert Preslev (D-36) Capitol Address:
51 14 Capitol Building Sacramento CA 95814
No public fax. (916) 445-9781
Senator Newton R. Russell (R-21) Capitol Address: 5061 Capitol Building Sacramento CA 95814 (916) 445-5976 (916) 324-7543 (Fax)
Senator Mike Thompson (D-2) Capi to I Address : 3056 Capitol Building Sacramento CA 95814
(916) 445-3375 (916) 323-6958 (Fax)
District Address:
363 El Camino Real, No. 205 South San Francisco CA 94080
(41 5) 952-5666
(415) 589-5953 (Fax)
District Address: 3600 Lime Street, No. 111 Riverside CA 92501
(909) 276-4483 (Fax) (909) 782-41 11
District Address:
401 N. Brand Blvd., No. 424 Glendale CA 91203
(818) 247-7021 (818) 240-5672 (Fa)
District Address:
50 D Street, Suite 120A Santa Rosa CA 95404 (707) 576-2771 (707) 576-2773 (Fax)
VACANCY
OF 2-22-94
FCommon:bonolit2UocalcaIgov.ron
Prepared by the California Library Association's Legislative Commiaee .- Benefit Assessment Legislation Task Force
SAMPLE LETTER TO COMMIlTEE MEMBER
February 22, 1994
John Q. Public
1234 Somewhere Street
My City, CA 91234
The Honorable , Member
Senate Local Government committee
Sacramento, CA 958 14
Capitol Building,
Dear Senator
I am writing to urge your support for Senate Bill 1448 (Roberti) when it comes before the Senate
Committee on Local Government for hearing on March 16. This bill will establish authority for
benefit assessment financing of public libraries in California. It is a similar measure to SB 566,
which was approved by the legislature in 1993, but was not signed by the governor. SB 1448
contains improved due process protection for property owners, including a majority protest
procedure and mandatory voter approval, before any assessments for library services can be
established. It will also provide a new source of urgently needed funding to preserve the future
of our libraries as a local community service.
[ADD COMMENTS HERE ABOUT HOW YOUR OWN LOCAL LIBRARY SERVICE HAS BEEN
AFFECTED BY BUDGET PROBLEMS.]
SB 1448 will allow the voters and their local elected officials to make their own decisions about
funding for local library services. This bill does not appropriate any new state funds, or impose
a new local mandated program. It does, however, provide an added revenue option to local
agencies, subject to approval by the voters, to assure a stable source of financing for libraries in
our state.
Please vote in support of SB 1448 (Roberti) when it comes before the Senate Committee on
Local Government on March 16.
Sincerely, .-
John Q. Public
OF: 2-22-94
F:\Common\Benefit.~sample.ltr
Prepared by the California Library Association's Legislative Committee -- Benefit Assessment Legislation Task Force
a m
0
0 b
(9 r
0 0 0
0 (D v) 8 9 r:
r
a
CARLSBAD CITY LIBRARY
CIRCULATION
MAIN LIBRARY Pr int/Audio Video Equipment
TOTAL:
BRANCH
Print/Audio Video
TOTAL:
CENTRO
TOTAL :
GRAND TOTAL:
REFERENCE QUESTIONS
Centro
Genealogy
Children's Adult
Online
Branch
TOTAL :
STATISTICS
February 1994
Feb.
1993
59,934
15 , 617
21
75,572
17-, 386
2.410
19 , 796
(In Main)
95 , 368
---
1,123
1,985
6,331
38
2,516
11 , 993
Feb.
1994 % Chanse
57 , 116 -5
12 , 904 - 17
14 - 33
70 , 034 -7
18,974 +9
2,904 + 20
21,878 + 11
1,039 No comparison
92,951 -3
169 No comparison
1,035 -8
2,169 +9
6,613 +4
30 - 21
2,659 +6
12 , 675 +6
Feb. Feb. - 1993 1994 % Chanae
PEOPLE COUNT (Daily Average)
Centro Main Library Branch
TOTAL :
ATTENDANCE AT PROGRAMS
Centro Genea 1 ogy Adult Children's: Main Branch
TOTAL :
Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad
NEW REGISTRATIONS
Centro Main Library Branch
TOTAL :
70
2,247
654
2 , 971
208
256
145
642
45
1,296
iza
143
440
84
76
1,975
824
2 , 875
360
210
56
576
75
1,277
185
125
337
77
+9 - 12 + 26
-3
+ 73 - 18 - 61 - 10 + 67
-1
+ 44 - 13 - 23
-8
(In Main) 20 No comparison
1,064 885 - 17
190 420 + 121
1,254 1,325 +6
2