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HomeMy WebLinkAbout1994-04-20; Library Board of Trustees; MinutesMINUTES MEEnNG OF: TIME OF MERING: DATE OF MEETING: PCACE OF MEETING: LIBRARY BOARD OF TRUSTEES 3:OO p.m. April20,1994 Ci Council Conference Rm CALL TO ORDER: President Curtin called the Meeting to order at 3:OO p.m. ROLL CALL Present: Library Board Trustees Curtin, CHeureux, McCann, Moss and Woodward. Absent: None. Also Present: Clifford Lange, Library Director Geoff Armour, Assistant Library Director Barbara Otwell, Friends of the Library APPROVAL OF MINUTES On motion by Library Board Trustee Woodward, the Minutes of the Regular Meeting held February 16, 1994, were approved as presented. AYES Curtin, CHeureux, Moss agd Woodward ABSTAIN: McCann MONTHLY LIBRARY DIVISION HEADS REPORTS President Curtin referred to the reports contained in the packet and asked for comments or questions. Library Board Trustee Moss stated that one person had commented to her that they couldn't find the new location of the Branch Library. Parking at the Branch Library was discussed, and Dr. Lange said that when the new library is built, there will be over 200 new parking spaces provided. He added that the only conflict time would be Saturday afternoons, when there might be a problem with the theater parking. Board Trustee Woodward asked about the VISTA program, which is the Volunteers in Service to America, the domestic equivalent of the Peace Corps. Dr. Lange explained this is a Federal program through the Literacy Council. This Library selected Shirley Taylor to fill the VISTA position. This program is funded by a grant for one year and is renewable. President Curtin inquired how many Graduate Schools of Library and Information Science there are in California, other then UCLA, and Dr. Lange stated the only other schools physically located in the State are University of California, Berkeley, and San Jose State University. April 20, 1994 LIBRARY BOARD OF TRUSTEES Page 2 MONTHLY LIBRARY DIVISION HEADS REPORTS (Continued) Board Trustee Moss inquired about the self-checkout machine at the Branch Library, and Geoff Armour replied that there have been some complications and some of the details are still being worked out. Also, staff would like to have the machines here at the same time in order to make comparisons on the two different systems. Dr. Lange commented that there is also the learning curve for teaching people how to use the machine. Mr. Armour said that a potential negative is that if the person attempting to use the check-out machine owes a fine, it will not process, and that person may complain about the machine. LIBRARY BOARD COMMENTS Board Trustee Woodward inquired about the progress on the coffee cart in the Library. Dr. Lange stated he did not place this item on the agenda, as nothing has changed since the last meeting, The Library has to do the ADA remodeling first, as has been discussed by this Board, and there is no point in going into the coffee cart project until the restroom remodeling is complete. It will probably be August before the remodeling is started, and it is a 60-day project. Board Trustee L'Heureux stated she has been asked to serve on the Outreach Task Force for the Library. The Task Force will soon be formalizing their goals. They are working with groups that need special efforts by the Library due to cultural and language problems and people with special physical or health needs She stated that the Library Outreach Program is really an attitude where the services of the Library are made available and acceptable to a diverse community. Dr. Lange stated that perhaps he should give an update on the Strategic Planning Process, and he explained that the Outreach Task Force is a part of this Process. This is a long-range plan for the Library, and the task forces are doing surveys and sponsoring focus groups. The Library staff is doing the groundwork, and Or. Lange stated that he does want the Library Board to become invoked. This is a five- year plan, and the last time the planning was dohe was 1988. Mr. Armour stated that the task forces are coming up with drafts of goals and objectives and after that is completed, the Board Members will be included in the work plan, together with key staff. Dr. Lange said they had hoped to have this finished by the end of the fiscal year, but feel that they can have it completed by the end of the calendar year. The User Survey with SANOAG is similar to the one done six years ago. Mr. Armour said that all elementary schools are conducting this survey, along with 7th graders and certain classes in the 9 through 12 grades. President Curtin inquired whether the success or failure of the last plan has been done, and suggested that would be helpful. Dr. Lange stated that the last plan was focused on the new library to be built, and since that library has not yet been built, not all of the goals were achieved. Mr. Armour stated he would bring a report on the previous Strategic Planning Process to the next meeting. President Curtin commented on the Library using a grant for more equipment for individuals with limited seeing capacity. Dr. Lange added that a Braille Institute staff member comes once a month to the Carlsbad Library to show individual devices, and this is just one more service the Library offers. There are also talking books available at the Library. April 20, 1994 LIBRARY BOARD OF TRUSTEES Page 3 STATUS OF CALIFORNIA PUBLIC LIBRARIES, 1993, FINAL REPORT (Summary) Dr. Lange stated this report is interesting, if not depressing, on what is happening in California with public libraries. Some libraries in the State are closed and services continue to deteriorate in others. All of this is the result of the recession and the budget problems of State Government. PROPOSED 1994-95 LIBRARY BUDGET Geoff Armour made the presentation on this item, referring to the Budget Summary included in the packet, giving the current budget and the proposed budget and the explanation included on how the budget will be achieved. Carisbad's budget will depend on what the State of California does with regard to its budget and how much money will be taken from the City by the State. . President Curtin questioned the use of grant monies by the Library, and Dr. Lange explained that most of the money is really not grant money--and can be used for any purpose. The City of Carlsbad encourages the Library to use this surplus money that has accumulated over the years to help close the gap in the General Fund. He also suggested that Centro activities be identified as to how many are library services. Dr. Lange replied that most of the services provided there are considered library services. He reiterated that CSU money is earned revenue and not a grant. Mr. Armour stated that raising rates has been discussed many times, and it is felt that the public resists any such increases, and that would result in defeating the purpose and getting less use of those services. Mr. Armour stated that laying off personnel is one way to decrease the budget, and that is out of the question as it is a policy with the City not to do that. ACTlON: On motion by President ,Curtin, the Library Board of Trustees approved the Proposed 1994-95 Library Budget, as presented. - AYES Curtin, L'Heureux, McCann, Moss and Woodward REPORT ON CALIFORNIA ASSOCIATION OF LIBRARY TRUSTEES AND COMMISSIONERS MEETING IN LOS ANGELES. MARCH 5,1994. Dr. Lange reported that Board Trustee Moss and he attended the meeting held at the Los Angeles Public Library. This is a new and very incredible building. However, the meeting was depressing to a great extent, as it was the first time that the tone of the meeting was so negative. The group is trying to get legislation through to establish a revenue stream to keep the libraries open. DIRECTOR'S REFORF Dr. Lange reported he had attended the Chamber of Commerce and City industrial tour in March, and this was a successful event. The digital printer purchase is almost ready to go out for bids. This is the best option at this time, and will be purchased rather than an offset printer. The Library is purchasing a video tape cleaning machine, and this will be a good project for volunteers. Dr. Lange stated he had signed 180 letters to volunteers thanking them for their services and enclosing a bookmark. This is for National Volunteer Week. The local Legislative Day, Libraries Change Lives, will be this Friday, April 22, at the Scripps Miramar Ranch Library Center, from 4:OO p.m. to 6:OO p.m. Dr. Lange stated the Library has received a gift from Hughes Technology Center of 11 Hewlett Packard computer terminals to be used to replace other terminals as they wear out. April 20, 1994 LIBRARY BOARD OF TRUSTEES Page 4 DIRECTORS REPOFTT: (Continued) Dr. Lange and Geoff Amour related a story of how a teenage gir . ,.ad accidentally dropped $ the book drop and it was found and returned to a very grateful young lady. 700 into Dr. Lange has been asked to run for President of the California Library Association. This would be a three-year commitment for him, and the City officials have all supported his decision. FRIENDS OF THE LIBRARY: Barbara Otwell reported there will be a book sale on May 21, and the annual meeting of the Friends will be held June 16, at the Elmwood House. The Friends appreciated Council's recognition of the funds donated to the Library during the past year. She said that the membership has increased an9 the Friends are a valuable asset to the Library. GENEALOGICAL SOCIEIY: No report. SERRA ADwsoRv BOARD: Board Member Woodward stated that Dr. Lange had mentioned the meeting this Friday at Scripps Library. There will be a Serra Board meeting in Carlsbad on May 19, at the Water District Offices. PUBLIC COMMENT: None. ADJOURNMENT: f By proper motion, the Regular Meeting of April 20, 1994, was adjourned at 4:40 p.m. pectfully submitted, Minutes Clerk , ADULT LEARNING PROGRAM MONTHLY 'REPORT MARCH 1994 - 1. - 2. i ._ VISTA Volunteer On March 4, the Adult Learning Program was notified that it had been selected to receive a VISTA Literacy Corps Volunteer. VISTA (Volunteers in Service to America) is a federal program and is the domestic equivalent of the Peace Corps. San Diego County has been awarded 12 VISTA Volunteers specifically to work in literacy, under the sponsorship of the San Diego Council on Literacy. The positions are for 12 months and are- renewable. Shirley Taylor, a retired teacher who has been a volunteer tutor with the Adult Learning Program, was selected to fill our VISTA position. She goes for training April 5-7, and will begin work on April 8. Her primary responsibilities will be evening supervision of the program, supervision of the computer lab, and serving as Resource Specialist for tutors. Emblem Club ScholarshiD The Oceanside Emblem Club officially notified the Adult Learning Program that they are establishing an annual $500.00 scholarship for adult learners in this program who wish to continue their education at college or vocational school. The establishment of this scholarship culminates several months of study by the Emblem Club and conversations with Lynda Jones, the Adult Learning Program Coordinator. The Emblem Club s research concluded that this is the first scholarship of its kind in the nation. - 3. California Literacy CamDaisn 10th Anniversarv Conference The California State Library hosted a 3-day conference in San Francisco to celebrate the 10th anniversary of the California Literacy Campaign. Each. of the 92 libraries with adult literacy programs sent heir Library Director, Literacy Program Coordinator, a tutor trainer, and an adult learner. Over 500 participants joined in workshops and special events. Library Director Cliff Lange received a framed certificate recognizing the contributions he and the library have made to adult literacy in Carlsbad. - 4. GOALS WorkshoD On March 31, the first in a 6-part series of special workshops for adult learners in North County was held at the Escondido Public Library. Sponsored by the San Diego Council on Literacy, the GOALS series helps learners focus on issues such as self-esteem, perseverance, and responsibility. Carpooling from Carlsbad, 21 learners and tutors attended the first workshop and especially enjoyed the opportunity to get to know one another better and share experiences. . 5. Adult Learnins Procrram in Print The March newsletter of the San Diego Council on Literacy featured an article and photo of 4 Adult Learning Program tutors over age 65. The article has been distributed to senior centers throughout the county to encourage other older adults to volunteer as tutors. CHILDREN'S DIVISION MONTHLY STATEMENT MARCH 1994 This March in the Children's Library was the busiest on record for circulation, reference and number of programs. This can be attributed to our first Multicultural Festival, held during the month of March. The many multicultural programs were presented at various sites, including the Branch and Centro, as well as at Main. This stimulated many questions and drew patrons to the library. In addition, Children's Library staff answered more reference questions about California history and science experiments than usual. The goals of the Multicultural Festival were several: To demonstrate the cultural diversity of our community and the area. To expose children to many cultures so that they will be more open-minded about cultural differences. To encourage people from different cultures and ethnic backgrounds to talk about and to demonstrate parts of their cultures and to help them keep their traditions alive. Due to the support of the Carlsbad City Library Friends of the Library, the administration and the Library Graphics and Media divisions, these goals were achieved. In the future, it is hoped that the Multicultural Festival can be rfepeated on an annual basis in some form. As is usual when doing something for the first-time, much is learned about what works and what doesn't, and this experience can be put to use when planning the next. On the whole, however, this was a very positive experience, and the division has had very positive feedback from staff and patrons. The Festival also gave the Children's Library an opportunity to display multicultural books, booklists and other non-book multicultural items. 'c One unusual feature of the Festival was the participation of schools in programs during school hours. Classes were permitted to arrange attendance of class groups, and teachers were eager to take advantage of,.this. In fact, we could have had twice the attendance if we had had &om to accomodate them. One of our goals in improving the collection of the Chi%ldren's Library has been to increase the size and scope of information on California history. This-has been accomplished, but there has also been an increased demand on this subject, so there is still work that needs to be done on this part of the collection. --. The science experiment collection, however, has finally attained equalibrium. Work on this section of the collection has been ongoing for over five years and it has finally reached the point where the number of books does not have to be increased. At this point, all that remains to be done is to keep the collection updated, a very important consideration when dealing with science and technology. COLLECTION DEVELOPMENT AND ACQUISITIONS STATISTICS REPORT March 1994 Books - Adult Main Branch Centro subtotal Books - Children Main Branch Centro subtotal 545 122 95 762 267 7 217 491 549 212 107 15 0 95 656 322 237 30 7 0 0 217 244 247 Audio - Adult 105 .70 35 Audio - Children 102 0 102 Video 130 PO3 27 Total Received 1 I 590 1,073 733 Videos Received from PMSC after being cataloged (Professional Media Services Corporation) 121 videos ~ Gefiealo?>* - L.oc2.l History Ststistics F’i 1?93 199: HOLDINSS : ‘Titles Volumes Current Toto1 Total Nonth Additions Holdings Additions Current N 205 2,134 29 , 760 2 56 2 , 691 38,378 Description of holdings: Titles Volumes Books Books - Microform B33kE - GEN-CIRC 8 , 693 10 , 999 712 15 , 888 17,256 Periodicals - Bound 418 2 , 945 Periodiczls - Microform 140 1,616 Flaps 179 183 . Microf ih (census, etc. ) 4 , 442 4 , 467 Microforms added this month: Film Fiche 103 - 6) March 1994 Total Holdings Last N 27,626 35,487 c4LhTDAR YEAR GOALS: This month Total calendar year- Volunteer hours Programs held 36 4 96 12 Attendance 206 701 NSDCGS lmol.Jequipxtmt aqenditures $3 I 603.99 $9 , 467.49 ACTIVITY: This This +r - Total Total Month Month ThisFY. Last FY Reference Questions 1,427 1,322 + 105 * 10,638 14,234 Researchers registered 1,146 1,049 + 97 8,186 10,506 1,791 Circulating checkout 259 . 226 + 33 1341 Last FY Daily average -- 53 49 +4 48 47 Daily average 42 39 +3 37 35 .I 6 Daily average 10 8 +2 7 -- DISTR1B”ION OF RESEARCHERS: . .- City This This County. This This State Month FY Month FY This This Month FY Carlsbad Del Mar area East S.D. area Encini tas area Escondido area Fallbropk . Oceans ide S.D. City etc. San Marcos Vista 12 60 175 1,424 Losoel es - - 16 17n ~ranae 128 696 Connecticut 1 3 17162- 16 211 Illinois 1‘ 10 7 18 1 New Mexico 2 4 a*- ce,L - la-ra 1 7 New York 1 1- 6 47 283 Santa c 1811.334 -- -- 211 1,394 othe r 31 -Ohio - -- - 1 2 -1 2 10 50406 - -- Pennsylvania 1 4 49 106831 -- -- 13 140 *Arizona -- 48 311 $an Bernardino 17 43 Nevada -- North Carolina 2 Oreqon Washington . -- -- -- -- -- LA COSTA BRANCH LIBRARY Monthly Report March 1994 "CIRCULATION * The Branch circulation was 24,081 for the month of March. This total included 12,027 adult items, 8,991 children's items and 3,063 video tapes. Circulation averaged 82 items an hour or 892 items a day. This was an increase of 11% over March of last year. *USERS* 19,727 people used the La Costa Branch Library during March. The hourly rate was 68, an increase of 17% over last year. The daily rate increased 16% at 731 each day. *CHILDREN'S AREA* March was an active month in the Children's Area with two class tours, one Brownie Scout tour and three preschool storyhours. One storyhour was added, answering to continued demands to accommodate more children. To celebrate Multicultural Month, the Branch Library joined forces with the Main Library to present Ballet Folklorico Aztlan. The children's dance program under the direction of Teresa Hernandez entertained outdoors to a large audience of parents, children and any shoppers or movie goers who happened by. On this particular Saturday 942 people used the library. This was 30% more than the average of other Saturdays during March. *TAX FORMS* Tax forms continue to be a popular draw to the library during the winter months. It is estimated that by the end of March, 17,000 forms were distributed to Branch Library users. .- *TAX HELP* I Joe Rubin of VITA (VOLUNTEER INCOME TAX ASSISTANCE program) has. volunteered twice a week since February to assist seniors and low income poeple (by appointment only) in filling out their personal income tax forms. Mr. Rubin has been most helpful and accommodating to people's needs. *SELF-CHECKOUT SYSTEM* A new self-checkout system has been ordered with arrival date expected at any time. With this system, patrons will be able to checkout their own books. It is designed to relieve the Circulation Area during heavy traffic times and allow staff more time with patrons requiring more service. FY 93-94 Media Graphics JAN FEB MAR APR MAY JUN 1 GRAND TOTI PARTNERSHIPS FOR CHANGE/CENTRO DE INFORMACION Monthly Report March 1994 1.- Adult Pro- E On March 9, Mrs. Rosa Cerna, a certified nurse from Palomar Medical Center Pediatric Department, made a presentation on the S.O.S. Babysitter Training Program. This presentation covered how to prevent injuries while babysitting and how to be prepared to handle an emergency like cuts, minor bums etc. Patrons that attended this presentation were from 11 to 20 years old, and some of them are presently doing babysitting at home or out of their home. On March 10, Head Start held its monthly parents' meeting at the Centro with a presentation on consumer rights and advice on how to acquire and maintain good credit. This presentation was made by the Consumer Credit Counselors of San Diego and Imperial Counties. Both adults and children attended this program. In addition, the committee organizing the city's Festejando a las Madrecitas (MotheJs Day Festival) held their first meeting at the Centro on March 9. The Centro has been continuing to provide a free service to help with income tax forms during the month of March, and the Spanish Literacy tutoring program is expanding and is attracting an increasing number of students and tutors. 2.- children's Pro- ' E. In conjunction with the Children's Department at the Main Library, the Centro de Informaci6n celebrated the Multicultural Month with two special programs. On March 8, a group of dancers from San Diego named "Aztec Dancers" came and performed in the cafeteria area at Pine School. This group of children danced Indian songs and wore typical Aztec dresses. On March 16, Mrs. Brenda Mojado, a Native American storyteller, read some Indian stories, and played native instruments for a large group of children. The Sewing Club met four times this month, and the storyhours have been continuing on Wednesdays and Thursdays. There was a special St. Patrick's Day celebration where children enjoyed the storyhour with a green milkshake at the end. 3.- Communit~ Partnershk. During the month the Centro was used by a teacher and students from Buena Vista School to help students after school with their science project. 4.- Tour at the Main Library. On March 10, an adult ESL class visited the Main Library. Centro staff member Jose Mddonado showed the students and the teacher around the library to acquaint them with the location of materials and with how to use the computer catalog. i REFERENCE ACTIVITIES FOR MARCH 1994 Reference questions totaled 7243 during the month of March, an increase of 170 over last year. Reserves totaled 1724, a decrease of 158 over last year. Online Searches totaled 39, an increase of 10 over last year. Fax usage totaled 324 transactions for March, an increase of 12 over last year. Cailie Ahrens attended a facilitators’ meeting for Investment in Excellence on March 1. Workshop in Los Angeles on March 3. Callie also went to a Diversity Training During the month of March, there were two Library Skills Classes, two Job Search Classes, two school visits, and one tour. On March 10, Char Kennedy attended a Serra Reference and Collection Development Meeting at Oceanside Public Library. Cathy Miller Attended an Outreach Task Force Meeting on March 11, and she also went to an In-Magic indexer’s meeting at Oceanside Library on March 18. During the last two.weeks of March, Char and Chris Holt interviewed eight candidates for substitute reference librarian. with the objective of creating a pool of part-time .librarians who could fill in when needed at the Main and Branch libraries. As a result, Char hired three people immediately to fill in in April at the Reference Desk. Technical Services Report March 1994 In March, Technical Services staff added.1,542 books and 386 audiovisual items to the library's collection. A total of 866 books and 293 A-V items were withdrawn from the collection. Library users with computers made 444 calls to the. library's dial-up catalog in March. In addition, the library catalog was accessed through Main Street on Daniels Cablevision 391 times, This is an increase over the previous month's usage for both types of access. (In February, there were 351 dial access calls and 280 accesses through Main Street.} On March 14, two staff members attended a meeting at the Escondido Public Library with Jim Taylor, Coordinator of Automated Services at the Seattle Public Library. made the Internet available to library users through the library's online catalog. but there have been problems as well. were covered by grants, and Seattle is now considering options for funding. provide in the future. Seattle has The project has been very successful, Most of the original costs This is the type of service we might want to CARLSBAD CITY LIBRARY CIRCULATION MAIN LIBRARY Print/Audio Video Equipment TOTAL: , BRANCH Print/Audio Video TOTAL: CENTRO TOTAL: GRAND TOTAL: REFERENCE QUESTIONS Centro Genealogy Children's Adult Online Branch STATISTICS March 1994 Mar. 1993 68 , 414 15,458 23 83 , 895 19 , 278 2,489 ** 21,767 1,159 106,821 Mar. 1994 66 , 457 14 , 468 6 80,931 21,303 3,056 24 , 359 1,400 106,690 % Chanae -3 -6 - 74 -4 + 11 + 23 + 12 + 21 -- 'b --- 229 No comparison 1,322 1,427 +8 2,514 2,592 +3 . 7,073 7,243 +2 29 39 + 34 2,738 2,806 +2 13,676 14,336 +5 . .- . .- TOTAL : PEOPLE COUNT (Daily Average) Centro Main Library Branch TOTAL: ATTENDANCE AT PROGRAMS Centro Genealogy Adult Children's: Main Branch TOTAL : INTERLIBRARY LOANS Mar. 1993 82 2 , 044 630 2,756 394 19 1 79 604 59 1,327 0. Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad u Mar. 1994 % Chanae 109 1,919 731 2,759 620 206 106 1,472 165 2,569 + 33 -6 + 16 + 57 +8 + 34 + 144 + 180 - 94 -- 143 143 148 167 + 13 527 477 -9 112 86 - 23 REGISTRATIONS 35 2s - 29 Branch 233 401 + 72 .. .* 1,020 1,070 +5 Main Library * Centro TOTAL: 1,496 i' 16 _- 1,288 2 m o 0 d cr! r cr! u? l- o (D 0 9 d 8 0 0 3 cn !!! 8 0 I a 0 0 9 l- 0 * o l-, l- 9 F l- o 8 0 l- s o r # cn W z 2 z 0