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HomeMy WebLinkAbout1994-06-15; Library Board of Trustees; MinutesMINUTES MEETING OF: TIME OF MEETING: 3:OO p.m. DATE OF MEETING: June 15,1994 PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES City Council Conference Room CAU TO ORDER: Vice President Woodward called the Meeting to order at 3:07 p.m. ROLL CAU: Present: Library Board Trustees Woodward, L'Heurew, McCann and Moss. Absent: Library Board President Curtin. Also Present: Cliid Lange, Library Director Geoff Amur. Assistant Library Director Barbara otwell, Friends of the Library APPROVAL OF MINUTES: On motion by Library Board Tmee L'Heureux, the Minutes of the Regular Meeting held April 20, 1994, were approved as presented. - AYES: Woodward, L'Heureux, McCann and Moss MONTHLY LIBRARY DIVISION HEADS REPORTS Vice President Woodward referred to the reports contained in the packet, stating that the reports covered April and May, and asked for comments or questions Vice President Woodward inquired abwt the San Diego Council on Literacy, and Or. Lange explained that Roger Cazares, Executive Director of the Metropolitan Area Advisory Committee on Anti-Poverty (MAAC Project) of San Diego County has been matched with Carlsbad's program. Dr. Lange stated he has not met Mr. Cazares; hawever, Mr. Cazares did visit the Adult Learning Program on May 4. Board Trustee L'Hmr@ux commented on the online searching for the public coming to an end on July 1. Dr. Lange explained that the demand for online searching has declined, and at this time the Librarian's judgment is used to determine whether online search is the best way to deal with a problem. Vice President Woodward asked whether the self-checkout at the Branch is the only one in service, and Dr. Lange stated that it is, and that it is on an experimental basis from 3M. The Library has until August 1 to decide whether or not to purchase the Selfcheck machine. The Friends of the Library will pay for the machine. June 15,1994 LIBRARY BOARD OF TRUSTEES Page 2 MONTHLY LIBRARY DIVISION HEADS REPORTS (Continued) Board Trustee Moss inquired about the power outage at the Branch and the effect on the Selfcheck machine, and Dr. Lange explained it was simply a power failure. Geoff Armour added that staff has taken steps to make sure that doesn’t happen again. Dr. bnge stated that the same system will be installed in the main Library, with me Friends paying for one machine and the City paying for one. LIBRARY BOARD COMMEMS Board Trustee Moss called attention to the New York Times book review, with Stella Luna as #I 1 on the picture book and children’s lii Dr. Lange stated that Janell Cannon won the Abbey Award for the picture book of the year, and was presented the award at the ABA Conference in Los Angeles, Memorial Day weekend, together with a check for $S,OOO. Board Trustee Moss sated she would like a list of Carlsbad and/or North County authors. Dr. Lange stated that the San Diego Public Library compiles such a lii once a year, and he will research this further. Board Trustee Moss inquired about the part-time graphic arts person, and Dr. Lange stated there have been some difficulties, due to the lack of a printing press. A machine is on order and should be delivered within two or three weeks. This will solve some of the problems that have occurred due to sending al the work out and the loss of time that involves. PROPOSED 1994-95 LIBRARY BUDGET UPDATE Dr. Lange stated that the Library Board approved the budget at the last meeting. Subsequent to that, there have been reviews by the City Manager, with the fundamental issue that Os the use of surplus State money. A two-year plan is needed to deal with having to cut back the use of State funds in the budget. A Reference position is not to be filled, and a 10 percent cut in the book budget. It was proposed to cut Library hours and media services, and to move the Literacy Department out of where it is and into the Arts Office. with the Arts Office to move to Las Palmas. There was nat enough space at Las Palmas for the Arts Office to move, so that idea was abandoned. Dr. Lange said that if the budget needs to be cut next year, it will probably be necsssary to reduce Libmy hours. Geoff Armour explained the Issue Statement with the cuts being in the level of grants. August 1, the video fee will go up from 50 cents to 75 cents, and that is projected to generate $5O,OOO, if circulation remains or increases. LIBRARY STRATEGIC PLANNING UPDATE Dr. Lange stated tha after the discussion at the last Board meeting, he had promised to report on the planning process. He referred to the goals and objectives developed in 1988 and asked the Trustees to study those, along with the summaries of the suweys done as part d that planning process. This time. the planning process has been different. There were Task Forces fonned with Division Heads and staff members, and members of the public to look at different issues in certain areas of the Library. Those Task Forces have been at work, and surveys have been completed. (Or. Lange indicated there were copies available for the Board Members to take with them today). The next step will be to take all this information and set more goals and objectives. Or. Lange Said this is where feedback and involvement of the Board is necessary. By necessity, due to the Brown Act, only two Board Members may participate at any one time. Dr. bnge added that staff had wanted to have all this information available by the end of June, but that will not be possible. It is planned to complete the plan by the end of the year. Geoff Armour stated that of the nine Task Forces, seven have completed their goals. June 15, 1994 LIBRARY BOARD OF TRUSTEES Page 3 UBRARY STRATEGIC PLANNING UPDATE (Continued) After a discussion, the consensus of the Board was to have Dr. Lange and Geoff Armour meet with the Division Heads, and two Board Members, with all the information gathered on specific subjects. REPORT ON 3M SELF-CHECKOUT MACHINE Dr. Lange stated the Self-Checkout machine is installed at the Branch and operating very well. ARTWORK FOR NEW UBRARY - Discussion Or. Lange reported that some of the art work for the new library has been developed, with sculpture to be placed outside of the children's room and six water cdor paintings (4x6) for the inside of the library. The sculpture and paintings are in the Arts Office and it will be approximately four years before that art work can be used in the new library. The proposal has been made to hang the six paintings in the Adult Reading Room of the Library, with the sculpture to be put in the back yard at the Elmwood House where the Arts Office is located. Ms. Otwell had to leave the meeting and gave her report at this time. FRIENDS OF THE UBRARY: Barbara Well reported that Thursday, June 16,1994, will be the Annual Meeting and Reception of the Friends of the Library. The meeting is at 7:OO p.m., at the Elmwood House, with refreshments and entertainment. UTERACY VIDEO - ENRIQUES STORY Due to the lateness of the hour, this item was postponed. ELECTION OF OFFICERS ACTION: On motion by Board Trustee Moss, and unanimous vote, Board Trustee Woodward was elected President for the coming year. ACTION: On motion by Board Trustee Woodward, and unanimous vote, Board Trustee Moss was elected Vie President for the coming year. DIRECTOR'S REPC#W Or. Lange reported that the remodel of the rest rooms for the ADA requirements will go to Council June 28, and the wo& should start the end of August. The digital printer has been ordered at this time. Dr. Lange has been appointed to the Task Force on the Restructuring of Public Libraries. There is a grant from the State Library to support the Task Force. The first meeting was in San Francisco last week and there are five meetings scheduled. The members of the Task Force feel more than five meetings will be needed to complete their work. Dr. Lange stated the Centro de lnformacion grant application was approved by City Council and submitted to the State Library. September 30,1994 will be the end of the Federal Fiscal year, and the end of funding for the Centro under the 1993-94 grant. I, June 15,1944 LIBRARY BOARD OF TRUSTEES Page 4 DIRECTOR'S REPORT (Continued) Or. Lange stated that AB 61 introduced by Ms. Alpert in the Legislature would provide one hundred million dollars in new library construction, and he asked the Board Memben to write letters in support of the bill to get support from the Governor and to get the legislation on the November ballot. Dr. Lange reminded the Board of the Friends of the Library's annual meeting tomorrow night. GENEALOGICAL SOCIETY: No report. SERRA ADVISORY BOARD Board Member Woodward reported that the Advisory Board is evaluating the Legislatie Day Program, and he stated he has been elected Vice Chairman of the Advisory Board. PUBLIC COMMENT. None. ADJOURNMENT By proper motion, the Regular Meeh'ng d June 15,1994. was adjoumd at 4:45 p.m. lly submitted, Minutes Clerk ADULT LEARNING PROGRAM Monthly Report April 1994 - 1. 10th Anniversary Potluck and Prosram On April 9, the Adult Learning Program celebrated its loth anniversary with a potluck and program for 130 learners, tutors, their families, and special guests. Imprinted commemorative canvas book bags were given to tutors, learners, and others who have helped make the program successful. Learners and tutors spoke about what the tutoring experience has meant in their lives. Throughout the month of April, the learners and tutors of the Adult Learning Program were featured on the large display wall in the Main Library. Photos of individuals and pairs working together, in the classrooms and in the computer lab, illustrated the,variety of ages and backgrounds of participants, as well as personalized the literacy program. With the photos were writings by the learners and tutors sharing their personal experiences in the program. Carol Tico, Bill Richmond, and Jeanne Osburn of the library staff worked with the Adult Learning Program staff to prepare this display. Many favorable comments have been heard about the display, and new learners and tutors have joined the program after seeing it. - 2. 10th Anniversary Library Display - 3. VISTA Volunteer Through the San Diego Council on Literacy, the Adult Learning Program has been designated as a site for a VISTA Literacy Corps Volunteer (minimal pay). VISTA is a federdl program similar to the Peace Corps, but with @lvolupteerslg placed in the United States. Twelve VISTA Volunteers are working in literacy in San Diego County. Hired as the VISTA Volunteer for the Adult Learning Program is Shirley Taylor, a retired teacher who has already been a volunteer tutor and computer trainer with our program for over a year. Shirley attended training in San Francisco and began working on April 8. She is meeting with each tutoring pair to counsel on progress, goals, and methods and materials. She supervises the program Monday through Thursday evenings and is also in charge of the computer lab. 4. Newsr,aper article On April 11, the Blade-Citizen carried an article and photograph about the Adult Learning Program, our 10th anniversary, and the display of writings in the library. 5. Pen to Parser In April the second issue of Pen to Paper, the writing journal by adult learners in this program, was published and distributed. - 6. GOALS Workshor, On April 28, 22 Adult Learning Program learners and tutors, with 5 learners and tutors from Escondido Public Library, attended the second GOALS Workshop sponsored by the San Diego Council on Literacy. Held at Carlsbad's Senior Center, the workshop helped learners focus on @'Assessing Your Strengths.@' ADULT LEARNING PROGRAM Monthly Report May 1994 MEDIA COVERAGE -In connection with the Adult Learning Program's 10th anniversary, television station KDCI aired a segment about the literacy program on its "CNN Local Headline Newst1 several times on May 3. Learners John Cruz and Lucia Grumich and tutors Lisa Thatcher and Eleanor Condit were featured, along with program coordinator Lynda Jones. -The "Senior Livingtt column in the Blade-Citizen on May 6 carried information on the Adult Learning Program and openings for volunteer tutors. -On May 26, the Carlsbad Sun carried an article about the display of writings by adult learners and tutors at the Main Library. PROBATIONERS IN RECOVERY After more than a year of anticipation, the Adult Learning Program was finally able to begin tutoring 3 clients of the County Probation Department. All are participants in Probationers in Recovery, an intensive rehabilitation program, for probationers dealing with drug and alcohol abuse histories. One learning during this year has been that adults in drug/alcohol recovery programs need a minimum of 6 months "clean and sobert1 time, and preferably a year, before they can realistically benefit from an adult literacy program. BAN DIEGO COUNCIL ON LITERACY In an effort to give board members of the San Diego Council on Literacy a better understanding of adult learners and how local literacy programs work, each board member has been matched with a local literacy program. Matched with the Carlsbad Library's program is Roger Cazares, Executive Director of the Metropolitan Area Advisory Committee on Anti-Poverty (MAAC Project) of San Diego County. The MAAC Project is a nonprofit organization which has been serving low income people since 1965 with Headstart programs, social services, drug rehabilitation, energy services, cornunity development, job training, small business development, and affordable housing. On May 4, Mr. Cazares visited the Adult Learning Program. Additional visits are planned for the future. GOAL8 Workshop The third GOALS Workshop for adult learners was held May 26 at the Escondido Library. The topic was "Goal-Setting." Nine learners, four tutors, and 2 staff members attended from Carlsbad. NORTH COUNTY'DIRECTORS COUNCIL On May 26, Adult Learning Program Coordinator Lynda Jones was one of 8 delegates from the North County Directors Council to meet with County Supervisor John MacDonald to discuss issues affecting human service agencies'throughout North County. CHILDREN'S DIVISION MONTHLY STATEMENT APRIL 1994 April was another record month in Children's Services, with over 20,000 items checked out. In addition, the large number of programs kept children very busy. We had our regular programs of Storyhours, Storytime, Prime Time Club, and Grandparents Storytime, as well as special programs. The special programs were the Spelling Bee Finals and Semi-Finals'and Martha Hollaway's storytelling program. The 13th Annual Spelling Bee was held over a two day period and had,the largest participation in the history of the Spelling Bee. Seventy-six children participated and the 2nd graders were such good spellers that the elimination process was tough. There were 20 5th grade participants, so they took a while, too. In the Finals, only the top three survivors of the Semi-Finals participated, and competed to see who would be first, second and third place. Prizes supplied by the Carlsbad Friends of the Library were presented. The prizes were trophies and medals. For National Library Week, we had special guest storyteller, Martha Hollaway. She told spring stories from around the world, and was marvelous, as usual. Not only is she a talented storyteller, but her slight Texas accent adds a special charm to all of her stories. / Several of our programs will be winding up soon in preparation for Summer Reading Program. These are the two Preschool Storyhours, Prime Time Club for primary students, and Storycraft for the 3 to 5 crowd. All of these are very popular with their various age groups. This year the Summer Reading Program will once again be sponsored by Wells Fargo. The theme is transportation and travel, and Children's Services has been found that the *travel agencies in Carlsbad can be very generous. hundre'ds of prizes and decorations have been contributed already. Services at Main have worked with Branch and Centro staff to organize activities and programs for the summer. Literally Chi Idren's CHILDREN'S DIVISION MONTHLY STATEMENT MAY 1994 (3 W Several regularly scheduled programs concluded this month-and will resume in September. They were Storycraft, Preschool Storyhour and Prime Time Club. These programs wind down and we start preparing for the 1994 Summer Reading Program. Grandparents Storytime on Saturday will continue through the Summer under the direction of Dorothy Raymond, our volunteer coordinator. This program has survived the trials and tribulations of a new all volunteer program. It can be done! It's off and running ! Wednesday Storytime will also continue through the summer, with leaders Doris and Linda. Meanwhile, Children's staff has been busy with preparations for summer, speaking at schools, preparing flyers and displays, coordinating with Branch and Centro. behind the scenes work. There is quite a bit of The highlight of the month was the 13th Annual Short Story Contest. Author Karen O'Connor was the guest speaker and judge. There were many outstanding stories among the 100 plus entries. Staff read every one and the best were sent to Ms. O'Connor, who assigned the prizes. as a writek'and critiqued the winning stories. presented the cash prizes that were supplied by the sponsoring Friends of the Carlsbad Library. Some mothers in the audience were so pleased with the literary talents of their children that they shed tears of joy! On awards day, she spoke of her experiences She also COLLECTION DEVELOPMENT AND ACQUISITIONS STATISTICS REPORT April 1994 Items Received Total Baker C Taylor Direct -------------- ................................... Books - Adult Main 545 474 389 Centro 3 0 3 subtotal 651 571 398 Branch 103 97 6 Books - Children Main 91 Branch 379 Centro 0 subtotal 470 89 2 379 0 0 0 468 2 Audio - Adult 261 209 52 Audio - Children 6 0 6 Video 59 29 30 Total Received 1,447 1,277 488 Orders ,Placed 1 Year to Date -0- ---. . Videos Received from PMSC after being cataloged (Professional Media Services Corporation) - 27 videos COLLECTION DEVELOPMENT AND ACQUISITIONS STATISTICS REPORT May 1994 Items Received -------------- Books - Adult Main Branch Centro subtotal Books - Children Main Branch Centro subtotal Audio - Adult Audio - Children Video Total Received 545 244 5 794 44 54 0 98 574 147 230 14 0 5 804 166 .‘ 42 2 54 0 0 0 96 2 69 48 21 2 0 2 49 37 12 1,012 985 203 #* Videos Received from PMSC after being cataloged (Professional Media Services Corporation) 26 videos E April 1994 St3tistics Fs' 1033 1904 HOLDINSS: Current Toto1 Total Total Month AdCitions Haldings H~ldings Additions Current FY Last FY Titles Volumes 90 2,224 29,850 27 , 626 137 2,828 38,315 35,487 Description of holdings:' Titles Volum2s Books BX~E - GEN-CIRC Books - Microform Periodicals - BomS Periodicals - Microform Maps 8,709 11,015 72 1 IJI 17,256 42 1 2,976 15,888 140 1,616 i7a 1 Q2 I I2 Mikrofih (census, etc.) 4,S13 Microforms added this month: Film 71 IUJ 4,538 Fiche -- CamDAR YEAR GOALS: Volunteer hours . Procrrams held This month 36 Total calendar year 132 16 91 1 $10,770.29 a At tendance . -- . . -. 2 10 NSDCGS hk/=qip&nt a-jmditures $1 I 303 - 50 . ACTIVITY: Reference Questions Researchers registered Circulating checkout Daily average Daily average Daily average This Month This +, - Month Idst FY Total Total ThisFY. LastFY 1.378 1,347 +181 * 11,966 14 I 234 -- 51 44 +7 48 47 1 .O46 989 + 57 9,230 10, SO6 40 38 +2 37 35 160 166 -6 1,701 1,791 6 - 7 6 __ 6 DISTRIBUTION OF RESEAR-: county This Mnth City This Month This FY This State FY This Month This FY Carlsbad Ikl Mar area East S.D. area Encinitas area Escondido area Fallbropk , . Oceanside S-n. City etc. San Marcos Vista 11 71 14 1 - - 23 72 186 17 26 64 50 35 170 204 60 75 - 1,610 141 188 375 539 - 4 . Arizona 2 Illinois 161 Kansas Fresno 1 Kern1 us Anaeles 21 &ana e - 89 avers ide 18 . other- San Bernardino 5 - 3 1 - 785 Nevada 229 other 48 5 29 - 466 906 - -. G€5eSloz'j' - Locz1 History Statistics FI' 10'37 1993 HOLDI NS s': Current Tot ol Total Total May 1994 Nmth Adlitions Hadings Holdings Additions Current Ty Last N 27, (526 Titles Volumes QW ? - 7~13 ?~.76i9 35,487 812 3,036 30 I 662 Description of holdings:' Titles Volumes Cataloged in Inlex: Books Books - Microform Periodicals - Bound Periodiczls - Microform Maps Microfilm (census, etc.) BXkS - GEN-CIRC Books 14 , 209 Circ . 757 Microform 14,555 Total 29,521 1 1 ,I. 24 757 17,719 3,012 1,656 1 83 4,818 8.806 16,319 422 143 179 4 I 793 Microforms added K9is month: Film Fiche .. 280 ._ . .- 817 c9LEh?lAR YEAR GOALS: Volunteer hours . Programs held This mth Total calendar year: 36 164 - . ACTIVITY: This This +* - Total mtal Month Month ThisFY. Iast FY Last Fp 1 , 175 47 33 815 171 + 212 * 13,353 +9 48 Reference Questions Researchers registered Circulating checkout Daily average Daily av&rage Daily average 3. ; 387 ---56 14,234 47 . 10,506 35 .1,791 6 1.003 40 136 5 + 188 10,233 +7 37 - 35. 1,837 6 - .d .. DISTRIBUTION OF RESEARCHERS: City This This County lhiS Month N mth mis State This N Month Carlsbad Del Mar area East S.D. area Encinitas area Escondido area Fallbropk . Oceanside 5.n. City etc. San Marcos - Vista 13 Arizona 1 Indiana Massachusetts 1 8 1 NeMda 1 Ohio S. C!rolina 1 - - - - - 175 1,785 El Dorado 1 3 26 167.Jern - 48 236 Los Anueles 16 78 e 3 59_ 434 '62 601 Pla cer - - - 35 353 Riverside 19 195 1,699 Sacramento 1 117 '1,715 s. ardino 7. - ~ 2 - - 1 Utah - - 55 -W. Virqinia-* 1 8 other states -- 77 other countries LA COSTA BRANCH LIBRARY Monthly Report April 1994 r *CIRCULATION* The Branch circulation was 22,301 for the month of April. This total included 10,950 adult items, 8,293 children's items and 3,058 video tapes. Circulation averaged 82 items an hour or 858 items a day. This was an increase of 17% over April of last year. Over 47% of the total books circulated were children's books. *USERS* 19,179 people used the La Costa Branch Library during April. The hourly rate was 71, an-increase of 22% over lasteyear. The daily rate increased 19% at 738 each day. *CHILDREN'S AREA* Children's staff was kept busy by heavy usage of the collection indicated by the figures above, plus preparing for and conducting a number of class visits. (Please see Users Statistic Table.) Questions of the week were designed to utilize a variety of library sources including adult reference sources, pamphlet files and librarians. The subject of most of the questions was libraries. Where was the first U.S. Library? How many books did it have? How many books does the La Costa Branch Library have? r.' *TAX FORMS* Approximately 2;500 California State booklets/forms and 3,200 Individual IRS forms and booklets were distributed from the Branch between January 2 and April 15. This indicates a very necessary service to the community. *SELF CHECKOUT SYSTEM* The 3M Self-checkout System 'arrived for installation this month. Due to some adjustments in the software being made by INLEX, the system should be up and running in May. The cabinet and electrical outlets are still forthcoming from Utility Maintenance. *REFERENCE POOL* Jean Smith, a librarian most recently.from UCSD has joined the Branch staff as a substitute Reference Librarian. She is part of a pool of 5 librarians created by Char Kennedy, Head of Reference Services at the Main Library, and Chris Holt, Branch Manager, following 2 days of interviews. The pool was created to help both €acilities staff reference desks when challenged with scheduling around vacations and illnesses. LA COSTA BRANCH LIBRARY ' Monthly Report May, 1994 *CIRCULATION* The Branch circulation was 21,016 for the month of May. This total included 10,779 adult items, 7,735 childrens' items and 2,502 video tapes. Circulation averaged 78 items an hour or 841 items a day. This was an increase of 12% over May of last year. *USERS* 17,053 people used the La Costa Branch Library during May. The hourly rate was 64, an increase of 21% over last year. The daily rate increased 21% at 682 each day. *CHILDRENS' AREA" Pat Brunini, clerk in charge of the Childrens' Area, presented two storyhours, planned the Branch Summer Reading Program, met with parents from Rhodes School concerning their school library and conducted the library's User Survey for 5th graders at La Cost Meadows School. Her spare time was assisting children in the Childrens' Area with special interests and school assignments. *SELF CHECKOUT* The 3M Self Checkout system came on line for public use Tuesday, May 24th. technology have made good use of the equipment. The system was interrupted on the 24th by a 30 minute power outage. ultimately replaced by 3M. interrupted service since its repair on Thursday, May 26th. The highest circulation recorded in that short time period was 76 checkouts on May 31. Patrons who are curious and enjoy learning new In some way this altered the processor which was The computer has been giving un- FY ,- 93-94 Media Graphics MEDIA 5TAT5/9403 FY Media Graphics JAN FEB MAR APR MAY JUN I GRAND TOTAl PARTNERSHIPS FOR CHANGE/CENTRO DE INFORMACION Monthly Report April 1994 1.- Centro de Informau6n Newsletter. Over 1200 copies of the MarcWApril Centrq de Informaci6n in Spanish and English editions, were distributed widely in the community during the third week of April. 2.- Adultma a E. On April 21, Mrs. Amy Villalobos of the Department of Housing and Redevelopment in the City of Carlsbad made a presentation about "Affordable Housing" for the residents of Carlsbad. 3.- children'sm~ E. Regular storyhours have been continuing at the Centro, and the Sewing Club met three times this month. On April 15, the Home-Based Headstart Program had a special storyhour at the Centro with the participation of the parents. 4.- Tour at the Main Library and the Centro de Informau6n. On April 26, adults classes from Enchitas School District visited the Main Library and the Centro de Informaci6n. Students and teachers walked around the library and Centro staff member Josk Maldonado showed the location of materials and how to use the computer catalog. They also visited the Centro and Centro Supervisor Lizeth Simonson welcomed the group and gave information about the Centro's library services, programs and schedule. 5.- communi^ Outreach. On April 16 the North County Latinas Association and the California State University San Marcos held their fifth annual, Adelante Mujer Hispana conference, an educationaVcareer conference for Hispanic women. Members of the Association asked the Centro de Informacih to contribute with promotional material to be included in their conference packets. The Centro provided the Association with bilingual brochures and magnet calendars. 6.- Media Article. In April, an article about the Barrio Carlsbad appeared in the Villane Voice, and the Centro de Informaci6n was mentioned as one of the achievements that the community has accomplished. 7.- Survevs. Partnerships for Change coordinator Lynda Jones and Centro staff members JosC Maldonado and Lizeth Simonson translated the English elementary, high school, and user surveys into Spanish as part of the library's strategic planning process. PARTNERSHIPS FOR CHANGE/CENTRO DE INFORMACION Monthly Report May 1994 1.- Adult Prorc . .G On May 19, Mrs. Ann Marie Newcomb from the Social Security Administration made a presentation about Social Security benefits. On May 12, Headstart held its monthly parents' meeting at the Centro with a presentation on women's struggles against violence and harassment. Both adults and children attended this program. 2.- children's Pro. E. Regular storyhours have been continuing at the Centro during the month of May With the last storyhours on May 25 and 26. During the month of June Centro staff will be preparing materials and doing outreach for the summer reading program. The Sewing Club met three times this month. On May 25, the Home-Based Headstart Program had a special storyhou at the Centro with the participation of the parents. 3.- Tour at the Main him On May 12, an English as a Second Language adult class, all employees of Watkins Manufactoring Co. in San Marcos, visited the Main Library. Centro staff members Jose Maldonado and Lizeth Simonson showed the group the location of materials and the different services that the library off& to the community. The group of 40 students was very impressed with the size of our print, audio and video Spanish collections. 4.- Tour at the Centro de Mormaa6n. On May 24, an adult English as a Second Language class from MiraCosta College visited the Centro and Centro staff Jose Maldonado and Olivia Reyes explained to the students about the services offered at the Centro and also at the Main Library. 5.- Communitv outreach. 'On May 7, the Centro partiapated in the "Festejando a las Madreutas" festival at Holiday Park with an information booth. 6.- Grant ADD~~C~OIL The library's application to the State Library for LSCA funds to continue PFC during '94 - '95 was approved by the City Council on May 17. The application was submitted to the State Library the same week. 7.- Evaluation. On June 18, Chris Browne, a PFC evaluator for the State Library, met with the Library Director Cliff Lange, the Assistant Director Geoff Armour, and PFC Coordinator Lynda Jones. 8.- Survev~ . Ceptro Supervisor Lizeth Simonson visited some of the elementary schools, Valley Jr. High, kd Carlsbad High School to conduct library surveys in Spanish in some of the bilingual classes. I .. 9.- Neinhborhood House Assodation Forum. The Centro de Informau6n among other organizations like Law enforcement, Housing Commission, and Local School Distr$s were invited by the Neighborhood House Association to be part of a Community Forum. Participants in this forum had the opportunity to review existing resources for our community and most importantly begin to form plans to meet the community's needs. .. REFERENCE ACTIVITIES FOR APRIL 1994 For the first time that one can remember, reference questions for the month of April dropped to 6698, a 11 23 decrease over last April. I believe this was due to three new librarian substitutes that worked during the month of April who “forgot” to tally their reference questiop as it seemed we were busier than ever. on Thursday, April 14 for instance we had 416 reference questions. Reserves totalled 1722, an increase of 253 over last year. Oniine searches totalled 76, an increase of 57 over last year. Fax usage totalled 369, an increase of 72 over last April. full-text periodicals on April 1. Callie and Leila also went to an Automation Task Force Meeting on that day. During the month of April, there were 3 Reference Skills Classes, 2 School Visits, and 2 Library Tours. Callie Ahrens attended a facilitators’ meting for Investment in Excellence on April 12. Char Kennedy attended a meeting of the LA Chapter of the American Society of Information Science at the Double Tree Hotel in Del Mar on April 14 on “Life in the Fast Lane of the Information Superhighway.” Char also attended a presentation at Oceanside Public Library on April 15, about the opening of the Oceanside Office of the California Small Business Development Center. Leila attended a 3 day Investment in Excellence Seminar from Callie was a guest lecturer at Mira Costa College Library Skills Class on April 22, where she spoke about the resources available at the Carlsbad Library Reference Department Reference staff attended an Information Access Demonstration of April 19-21. REFERENCE ACTIVITIES FOR MAY 1994 Reference questions totaled 7337 during the month of May, an increase of 11 66 over last year. Reserves totaled 1743, an increase of 249 over last year. Online Searches totaled 32, a decrease of 1 over last year. During the month of April, there was 1 Reference Skills Class, and 1 demo. Reference staff selectors attended a Selection Meeting on May 12, to determine budget cuts for their selection areas, with the exception of Leila Dooley who attended a DIALOG all-day workshop on online searching. Callie Ahrens attended a facilitators’ meeting for Investment in Excellence on May 17 and a Lou Tice Seminar on May 20. Leila Dooley also attended a follow up Investment in Excellence Workshop on May 19. Callie Ahrens attended 2 Staff Development Task Force meetings on May 1 0 and on May 26. Char Kennedy spend most of her free time on budget cuts in staffing and how to replace Ann’s desk hours and interlibrary loan duties with staff from other departments. Online searching for the public will come to an end on July 1, when Leila Dooley will assume Interlibrary Loan duties from Ann. Technical Services Report April 1994 In April, Technical Services staff added 1,810 books and 147 audiovisual items to the library's collection. A total of 602 books and 52 A-V items were withdrawn from the collection. Library users with computers made 418 calls to the library's dial-up catalog in April. In addition, the library catalog was accessed through Main Street on Daniels Cablevision 405 times. One of our catalogers, Mira Vendler, is at home recovering from heart surgery. She is doing well and hopes to be able to return to work at least on a part-time basis within a few weeks. I. TechniCa1 Services Report May 1994 In May, Technical Services staff added 1,349 books and 99 audiovisual items to the library's collection. A total of 842 books and 156 A-V items were withdrawn from the collection. We also added purchased cataloging for 2,841 genealogy microfiche/ Library users with computers made 382 calls to the library's dial-up catalog in May. In addition, the library catalog was accessed through Main Street on Daniels Cablevision 332 times. Mira Vendler, the cataloger who had heart surgery recently, is now back at work on a part-time basis and hopes to return to a regular schedule within another week or two. The major event of the month was the installation and inauguration of the 3M Selfcheck equipment at the branch. SaSSo, our system manager, worked extensively with both 3H and Inlex as they made the final adjustments. made available to the public on May 24. days of operation, the unit was used to check out 151 items. Next month, as more library users become familiar with the unit, statistics should be higher. Mary The system was first In the first four full .' ISSUE STATEMENT USE OF STATE GRANTS FOR LIBRARY OPERATING COSTS r - The library has had two steady sources of state revenue: The California Library Services Act (CLSA) since 1977 and the Public Library Fund (PLF) since 1982. CLSA provides reimbursements to libraries for loans to other libraries and to non-residents; PLF is a per capita-based grant designed to help provide an adequate level of public liirary services. In recent years, Carlsbad has been receiving about $25,000 per year horn PLF and about $150,000 per year from CLSA. These funds have been used, as needed, both to supplement and to offset general funds in the library’s budget. Examples are the branch operating budget, both main and branch book budgets, and the purchase of computer equipment and the library’s security system. It should also be noted that the PLF grant cannot be counted on, leaving just the $150,000 in CLSA as reasonably secure state revenue. AMOUNTS OF PLF AND CLSA FUNDS USED IN RECENT FISCAL YEARS FY 1991-92 FY 1992-93 FY 1993-94 FY 1994-95 (prop~sed) $175,700 $300,300 $291,200 $3 17,700 It is clear from this trend that the library has increasingly been using a good deal more of these grant funds than it earns. This has only been possible because of a large past fund balance. If the FY 1994-95 proposed amount were to be used, the library would have a remaining fund balance of only about $47,000 and would be faced with the need for drastic cuts (about $170,000) next year to continue operating at the same level (roughly the difference between the $317,700 and the $150,000 in expected revenue). In addition, the Centro de Informacion, the library’s Hispanic outreach program, will be coming to the end of its fifth year of grant funding in September 1995 and would require about $30,000 per year from that point on to keep this valuable community service in place. The total of the $170,000 shortage in grant funds and the Centro costs ($30,000) leaves a $200,000 adjustment that the library needs in order to keep its expected revenues and its basic cost of operations in line. The library is proposing a two-year schedule of cuts to manage this adjustment. An effort is also being made to spread the cuts in such a way that there will be a minimal impact on public services. For example, in the first year (FY 1994-95) there would be no cut in hours of operation and a relatively small cut in the book budget. Other cuts would come from not filling a vacant position; and reorganizing the Media Services operation. *. A major reduction in the 94-95 library budget will come from not filling a soon to be vacant reference liirarian position. Since the work load at reference will not disappear, the hirary is recommending a partial reallocation of existing staff in Circulation and Media Services to make up the difference. Photographic and other media services would be provided for the library, the City Council, and the City Manager’s office only. This would cut the budget for photographic supplies and equipment more than in half, or about $10,000. As was noted, grant funding for the Centro will terminate September 30, 1995. The cost to operate this successful program is about $30,000 per year, which includes three part- time staff, supplies, and utilities. The supervisor position, which has been a 30 hour per week part-time employee under the grant, has been requested in the 1994-95 budget as a 3/4-the position in general fund at a cost of $27,369 per year. This amount has been absorbed in the library’s proposed budget. When the Centro grant is terminated, the library would expect to incorporate the program into its regular budget through reallocating resources and staff, not by making a request for additional general fund support. Plans for absorbing the $30,000 in Centro operating costs have already been worked out for FY 1995-96. .. ITEM PROPOSED BUDGET CUTS PROPOSAL AMOUNT Materials Selected cuts in adult circulating $35,000 books and reference books. Amounts to about 12% of book budget. Positions Leave reference position vacant. $3 9,000 Media Services Provide support for the library only. $10,000 Would cut back on supplies and would provide help for Reference. Miscellaneous Eliminate online searching for the $ 2,000 public. TOTAL: $86,000 c CARLSBAD CITY LIBRARY CIRCULATION MAIN LIBRARY Print/Audio Video Equipment TOTAL : BRANCH Print/Audio Video TOTAL: CENTRO TOTAL: GRAND TOTAL: PBBERENCE QUESTIONS Centro Genealogy Children's Adult Online Branch STATISTICS ADril 1994 Apr . 1993 62 , 500 15 , 023 22 77 , 545 16 , 873 2.397 19 , 270 1,362 98 , 177 Apr . - 1994 61,609 14 , 259 19 75 , 887 15 , 879 3,055 la , 934 1,146 95 , 967 % Chancre -1 -5 - 14 -2 -6 + 27 -2 - 16 -2 225 No comparison 1,147 1,328 + 16 2,182 2 , 135 -2 7,821 6,698 - 14 19 76 + 300 2.379 2,252 -5 TOTAL: 13 , 548 12 , 714 -6 Apr . - 1993 'C Apr . 1994 B Chanae - PEOPLE corn (Daily Average) Centro Main Library Branch TOTAL: ATTENDANCE AT PROGRAMS Centro Genealogy Adult Children's: Main Branch TOTAL: JNTBRLIBRARY LOANS Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad Centro Main Library Branch TOTAL: 61 86 618 738 2 , 116 1,935 2 , 795 2,759 404 239 239 210 46 99 651 785 49 169 1,389 1,502 + 41 -9 + 19 -1 - 41 - 12 + 115 + 21 + 245 -8 122 107 471 124 12 6 +3 121 + 13 366 - 22 57 - 54 21 41 - 95 994 1,010 +2 186 379 + 104 1,201 1,430 + 19 .. 2 CIRCULATION MAIN LIBRARY Print /Audio Video Equipment TOTAL: BRANCH Print /Audio Video TOTAL: CENTRO TOTAL: GRAND TOTAL: REFERENCE QUESTIONS Centro Genealogy Children's Adult Online Branch TOTAL: CARLSBAD CITY LIBRARY STATISTICS May 1994 May 1993 59 , 223 13 , 150 16 72 , 389 16 , 621 2.210 18 , 831 910 92 , 130 --- 1,175 1,757 6,171 33 2,607 11 , 743 May 1994 60 , 009 12 , 852 13 72 , 874 18 , 795 2,498 21,293 1,076 95,243 % Chanae +1 -2 - 19 +1 + 13 + 13 + 13 + 18 +3 118 No comparison 1,387 + 18 1,914 +9 7,337 + 19 32 -3 2,175 - 17 12 , 963 + 10 PEOPLE COUNT (Daily Average) Centro Main Library Branch TOTAL: ATTENDANCE AT PROGRAMS Centro Genealogy Adult Children's: Main Branch TOTAL: INTERLIBRARY LOANS Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad NEW REGISTRATIONS Centro Main Library Branch TOTAL: May 1993 84 562 i,aii 2,517 3 15 177 77 176 35 780 145 14 8 398 115 May . - 1994 94 + 12 682 + 21 1,863 -- 2,639 +5 277 - 12 118 - 33 125 + 62 561 + 219 37 +6 1,118 + 43 123 - 15 114 - 23 356 - 11 74 - 36 16 13 - 19 880 872 -1 145 276 + 90 1,041 1,161 + 12 2