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HomeMy WebLinkAbout1994-08-17; Library Board of Trustees; MinutesMINUTES MEmNG OF: TlME OF MEETING: DATE OF MEmNG: PLACE OF MEmNG: LIBRARY BOARD OF TRUSTEES 3:OO p.m. August 17,1994 City Council Conference Room CALL TO ORDER: President Woodward called the Meeting to order at 3:OO p.m. ROLL CALL Present: Library Board Trustees Woodward, L'Heureux and Moss. Absent: Library Board Trustee McCann. Library Board Trustee Curtin arrived at 3:06 p.m. Also Present: Cliff Lange, Library Director Geoff Armour, Assistant Library Director Barbara Otwell, Friends of the Library APPROVAL OF MINUTES: On motion by Library Board Trustee L'Heureux, the Minutes of the Regular Meeting held June 15, 1994, were approved as amended. AYES: Woodward, L'Heureux and Moss MONTHLY LIBRARY DIVISION HEADS REPORTS President Woodward referred to the reports contained in the packet, and asked for comments or questions. Board Trustee L'Heureux stated she is always amazed at how many people from everywhere else come here to Carlsbad to do Genealogy. LIBRARY BOARD COMMENTS President Woodward irygired about whether there was any feedback from Mr. Foglestrom's visit, and Dr. Lange stated there has been no official word back. He was impressed with Carlsbad and the Centro. FUNDING OPTIONS AVAILABLE TO CALIFORNIA PUBLIC LIBRARIES AND DISCUSSION WITH CITY FINANCE DIRECTOR, LISA HILDABRAND. Dr. Lange introduced Lisa Hildabrand, Finance Director, who distributed copies of the History of Revenue Losses for the City of Carlsbad, tables showing revenues, Operating Funds, Revenue Estimates for 1994- 95, Assessed Property Values for the last ten fiscal years and Proposed Assessments and Other Charges. She explained that the State of California could still take more funds from the cities, including Carlsbad, and the final state of Carlsbad's budget won't be known until that happens. August 17,1994 LIBRARY BOARD OF TRUSTEES Page 2 FUNDING OPTIONS (Continued) , Ms. Hildabrand stated that it will probably be another year or two of tight budgets for the City. Financing alternatives include a benefit assessment district, and the Finance Department is watching that option. There is also a parcel tax and a special tax, but those would require a 2/3 vote, and would be levied on real property other than assessed value. Another method is Mello-Roos. A community facilities district can be formed with a special tax on that district; but that also requires a 2/3 vote of the people. Ms. Hildabrand stated that a parcel tax is easier. There is also a section in the Mello-Roos taw that says that charges could be set similar to a county service area, and no vote is required. The City Council or the Board of Supervisors could take that action. However, there is a protest provision. Ms. Hildabrand stated that nothing else she found would fund the operation of the new library. She referred to the list of proposed assessments and other charges with the charges already approved and those that have been proposed. If all of those were approved, it would be a total of $220.55 per single family resident. Dr. Lange stated he will get more information on this subject from the State Library. Library Board Trustee Curtin stated he would like to compete with the others requesting assessments and determine whether or not the people of Carlsbad still would support their libraries. At the present time, the City has a 45 percent delinquency on taxes on vacant land. Ms. Hildabrand stated that owners can re-zone their land LC, which is Limited Control, and from then on they do not owe the taxes, but they still owe the back taxes. President Woodward stated that he had tried to find out what the people thought about Mello-Roos, and also about using the Water Department and their new equipment to include something in the water bills. He stated that this could be in the form of an advisory vote for a tax to support the new library. Several ideas for the language were expressed, and President Woodward stated that the language would need to be determined. ACTION: On motion by Library Board Trustee Curtin, the Library Board directed staff to determine how to get a survey on the Water District billing system, and to find the limitations as far as space and what can be put on the bill. AYES: Woodward, Curtin, L'Heureux and Moss Dr. Lange commented that the City Council would have to approve this action. President Woodward said that after the plan has been completed, then it would be taken to the City Council. Dr. Lange suggested that this action be delayed until after the November election. LIBRARY REFERENCE SERVICES REPORT Charlene Kennedy gave a comprehensive report on the reference services in the library, stating it has been a very busy year due to the recession and the closing and shortening of hours in County libraries. The Carlsbad library is one of very few that is open in the evenings. August 17,1994 LIBRARY BOARD OF TRUSTEES Page 3 , LIBRARY REFERENCE SERVICES REPORT (Continued) Ms. Kennedy told of the basic services provided by the Reference Department and the challenging impact of new technology on the services. She said that one example is Voice Mail, which gives patrons an opportunity to leave a message while freeing up the staff to take care of patrons that are there in person. Dr. Lange commented that the new additions in technology this past year have all been made possible by the Friends of the Library--that all of the money has come from them. Ms. Kennedy told of the Reference Training classes held every Friday at 8:OO a.m., and anyone interested in attending should call the Reference Department at the Library. Dr. Lange suggested that any Board Members desiring a tour of the Reference Department could do that after today’s meeting. NOMINATION FOR CALIFORNIA ASSOCIATION OF LIBRARY TRUSTEES AND COMMISSIONERS OUTSTANDING VOLUNTEER SERVICE TO A LIBRARY Dr. Lange reported that the application is being processed, and is due September 4. There was one adjustment made, and that was to nominate Carrie Scott and her husband .as a team. The Board Members concurred with this change. LIBRARY ANNUAL REPORT - 1993-94 Copies of the Annual Report were distributed to the Board Members. DIRECTOR’S REPORT: Dr. Lange reported that the strategic plan is being worked on, with the data analysis being done at SANDAG. The data is expected to be back to the Library next week. The bids for the remodeling of the restrooms for the ADA will be opened tomorrow. This will go to Council September 6, and the work should be started in the middle of September. Nothing can be done about the coffee cart until after that remodeling is finished. Geoff Armour and Dr. Lange met with a restaurant owner to discuss the elements of a contract for the coffee cart. Dr. Lange will meet with Ruth Fletcher, Purchasing Agent, to discuss how this should be done, and after the September Board meeting, Dr. Lange will take this request to issue a request for proposals to the Council for approval. Dr. Lange stated that there will be a Southeast Quadrant meeting next Tuesday night, and he will be on the agenda. The Branch Library will be featured. The Library has applied to the League of California Cities for the Helen Putnam Award for the Centro. Dr. Lange said they will know the results September 25, as to whether the application has been chosen. The award will be announced at the League’s annual conference, with a presentation by Governor Wilson in early November. Dr. Lange said that Pac Bell has a plan to install up to four IDS lines in public libraries and schools in their service territory, and would give the library the ability to use them free for one year, with special rates after that. The gift of the lines has been ,approved by the PUC, and this Library is in the queue. Dr. Lange said that the incoming President of the California Library Association has asked him to Chair the Membership Committee. This was after Dr. Lange was not elected President by only ten votes. August 17,1994 LIBRARY BOARD OF TRUSTEES Page 4 > FRIENDS OF THE LIBRARY: Barbara Otwell stated she was pleased that the Library was pleased with the money presented to them by the Friends. She commented on the presentation made at Council Meeting last evening, where the Friends were presented a Certificate of Appreciation. Ms. Otwell reminded everyone of the next book sale, September 24, and the first meeting of the Friends for the fall on September 15. GENEALOGICAL SOCIETY: No report. SERRA ADWSORY BOARD: President Woodward reported that there will be an orientation program on September 1, at 9:00 a.m. at the Serra Research Center, San Diego Public Library. He reported that the coffee service in the libraries was discussed, with the presentation of the new Escondido Library coffee cart. The Library will operate the cart and the name selected by a contest was 'Grounds for Reading'. PUBLIC COMMEKT: None. ADJOURNMENT: By proper motion, the Regular Meeting of August 17, 1994, was adjourned at 4:42 p.m. Respectfully submitted, Minutes Clerk ADULT LEARNING PROGRAM Monthly Report July 1994 1. Conmuter Lab Volunteer Randy Scott installed the new computers in the computer lab. The computers previously there were transferred to the Main Library. - 2. Classroom resources Using grant money, the program acquired a set of World Book EncvcloDedias and atlases for the classrooms. Learners and tutors are enjoying using these in connection with their reading and writing. _. 3. Visits to other Drourams Shirley Taylor, our VISTA volunteer, and several tutors have started visiting other adult literacy programs and G,E.D./high school diploma programs. The information gained from these visits will assist us in improving the quality of the instruction we provide learners and in preparing those who want to work toward a G.E.D./high school diploma. In July Shirley and 2 tutors visited the Vista Adult Education Program and the San Diego Public Library READ/San Diego computer lab. On July 13 and 14, tutor Carrie Scott conducted inservice training for 21 current tutors. The training focused on helping learners develop Wisualizing and Verbalizing Skills,1' (getting pictures in the mind and then describing what is seen). These skills are critical for comprehension, but many adult learners have never developed them. - 4. Inservice traininq - 5. Small uroum tutorinq On Saturday, July 30, eleven tutors from this program attended a training in National City on how to conduct tutoring in small groups, in addition to one-to-one, The training was sponsored by the San Diego Council on Literacy for all adult literacy programs in the county; 11 of the 23 tutors attending were from Carlsbad! Those attending from here will follow up with discussions on how to start small group tutoring in Carlsbad. - 6. Pete Woou Memorial Longtime tutor Pete Woog died suddenly on July 19. A retired Marine, Pete had recently worked part-time for Bank of America, where his wife had worked fulltime for many years. In Pete's memory, colleagues at Bank of America and personal friends are making donations to the Adult Learning Program. The 93/94 fourth quarter grant report was submitted to the State Library. - 7. California Library Literacy Services (CLLS) crrant CHILDREN'S SERVICES MONTHLY STATEMENT JULY 1994 Children's Services was working at maximum speed for the Summer Reading Program during the month of July. The variety of programs had nearly a thousand in attendance. As of the month of July, just over 800 children were participating in the reading aspect of the Summer Reading Program. Children .I are continuing to sign up and report books. Many programs were arranged to take advantage of the general theme of transportation and the "Around the World in 80 wayst8 theme. This included the Stagecoach rides provided by Wells Fargo at the La Costa branch, a bilingual song program at Centro de Informacion, and the "Mountain Mushers" program. Other programs had informational or educational functions, as well as being entertaining. as the leader showed the equipment used for dogsled teams and The Mountain Mushers was also an example of this, * talked about the training process. He also brought his very:well trained dogs for the children to meet. Darwin returned with his popular and educational Reptile show, including his 10 foot Monty Python. Jae Gandelman taught tZle children about ventriloquism I and made them laugh. The traditional Teddy Bear Picnic featured Mr- Dave singing teddy bear songs and leading the teddy bear parade. The wild Wheels program encouraged children to decorate their wheeled vehicles and join the staff for a contest and parade in Holiday Park. -.;.!.': _' . .- During the month of July we were also running the Jelly Bean guessing contest, the "Around the World in 80 ways" contest and had weekly July also brought the culmination of the puppet stage project. Eagle Scout Nick Groth built the stage, incorporating every improvement that the Children's staff could think of, and presented it to the Library- The Library had a small reception for Nick, his family and friends and his scoutmaster, in honor of the presentation. This was like an early Christmas present for the division and for the children of Carlsbad. Many thanks go to Bill Richmond and Jeannie of Media Graphics for the wonderful work they have done this summer fn documeaatmg 'th4. many activities of the Summer Reading Program. ', . - . - .. .. .. COLLECTION DEVELOPMENT AND ACQUISITIONS STATISTICS REPORT . July 1994 Current Month Fiscal Items Received BCT Direct PMSC Total to Date Books - Adult Year -------------------------------------- -------------- ................................................ Main 438 192 630 630 Branch 71 4 75 75 Centro 0 13 13 13 subtotal 509 209 718 718 Books - Children Main Branch Centro subtotal 71 6 0 77 0 0 25 25 71 6 25 102 71 6 25 102 Audio - Adult 86 - 28 114 114 Audio - Children 0 1 1 1 Video 65 7 70 142 142 Total Received 737 270 70 I, 077 1,077 -------------------------------------------------------------- Orders Placed current Fiscal month Year to Date -uI-------- .. ----uIII-U-----.-wI------------------- Orders 78 78 Requests (items) 814 814 Direct-ordered Videos Cataloged at PEiSC videos B & T = Baker SI Taylor PMSC = Professional Media Services Corporation ’ Genealogy - Local’History Statistics FY 1994 - 1995 July HOLDINGS : Ti tlas Vol.ume s Current Total Total Total Month Additions Holdings Holdings Additions Current FY Last FY Description of holdings: Titles Volumes Cataloged in INLEX Books 8 , 913 11,257 Non-Circ. 14 422 Books - GEN-CIRC 765 Circ . 765 Books - Microform 16 , 320 17,722 Microform 14 , S60 Periodicals - Bound 427 3 I 035 Total 29 , 747 Periodicals - Microform 145 1,690 Maps 179 183 Microfilm (census, etc.! 4 I 893 4,918 Microforms added this month: Film Fiche 70 5 I 3.03 142 86,777 CALENDARYEARGOALS: This month Total calendar year Volunteer hours 36 232 Programs held 4 28 Attendance 196 1,424 NSDCGS book/equipnent expenditures $2,262.30 $17,648.66 ACTIVITY: This This +, - Total Total Month Month This FY Last FY Last FY -55 1,204 14,608 Reference questims 11204 1,259 Researchers registered - 1 I 007 979 +28 1,007 11,231 Daily average 40 38 +2 40 ’ 38 Daily average 48 49 -1 48 49 Circulating checkout 151 138 +13 151 2 ,010 Dailyaverage 6 5 +1 6 7 DISlRIEWTION OF RESEARCHERS: . City Carlsbad Del Mar area East S.D. area Encinitas area Escondido area Fallbrook Oceanside s.n. City: etc. San Marcos Vista - This This County This - Th$s mth FY mnth FY 1 1 -- 194 , 194 Fresno -- IILIIIwrbl 11 22 22 Lose. In In 6161-8383 - 29 29 - 05 5 166166s2?maam11 53 53 Riverside 24 24 -- I.. , LA COSTA BRANCH LIBRARY Monthly Report July 1994 *CIRCULATION* Branch circulation was 22,495 for the month of July. This total included 10,877 adult items, 8,382 children's items and 3,236 video tapes. Circulation averaged 87 items an hour or 900 items a day. This was an increase of 5% over July 1993. *USERS* The total number of library users in July was 18,533. This was an average of 71 each hour or 741 each day. The total number of users increased 27%. Hourly increase was 31% and users per day rose 32%. *CHILDREN'S* The Summer Reading Program "Around the World in 80 Ways" highlighted the activities in the Children's Room. 307 children, preschool through 8th grade registered with over 100 completing 10 books. An average of 40 children reported each day. Weekly Grograms included Singing Strings (Irish harp, guitar and voice), an origami demonstration with emphasis on Japanese culture, Darwin's Reptiles featuring turtles and tortoises and the Wells Fargo Stagecoach which gave rides to nearly:200','1 children. *VOLUNTEERS* Volunteers have made a considerable impact on the Branch facility. 1184 hours were logged in July. Nearly half of these helped support the Summer Reading Program. Several volunteers have logged over 30 hours shelving books. And one student earning community service credits committed 2 afternoons a week to encourage patrons to use the self checkout system. *SELF-CHECKOUT* The daily average of items checked out on the automated self- check system was 39.8. This was an increase of 8.7% over June. Total self-check circulation was 875. It is eveident by observation that the volunteer has encouraged first time users who will repeat use of the system on subsequent visits. Self-check suffered 3 days of down time early in the month which was reflected in the decrease of 8% of the systenk circulation. A connection from the keyboard to the central processing unit (CPU) malfunctioned on the July 5th. 3M replaced the the CPU and the system began functioning. now run smoothly. It is expected that the system will 6 n LlJ 6 m cn I E 6 FY 94-95 Media Graphics PARTNERSHIPS FOR CHANGE/CENTRO DE INFORMACION Monthly Report July 1994 1.- Adult Pro- . E. On July 18, students from CSU San Marcos visited the Centro de Informaci6n. Centro Supervisor Lizeth Simonson gave a presentation describing the services and the role of the Centro in the community. These students are working to acquire their credentials in Teaching and Special Education including a cross-cultural emphasis. 2.- chilws Pro7 PI. On July 7, in conjunction with the Children’s Department at the Main Library, the Centro presented a bilingual program with the participation of Cristina Orin, a bilingual singer. On July 14, children from the 5th and 6th grades attending Migrant Education Summer School at Pine School visited the Centro for a storytime. On July 26, a group of 18 children from the neighborhood, accompanied by Centro Supervisor Lizeth Simonson and two volunteers, walked to the City Council Chambers to attend a special event arranged for the children as part of the Summer Reading Program. 3.- Summer Readinn Pronram. - By July 31, the Centro staff had enrolled 167 children in the program. There has been a notable increase in children’s individual visits to the Centro. During August children made over 1,200 separate visits to the Centro. 4.- Tour at the Main Librarv . On July 18, a group of children attending summer school at Magnolia Elementary School visited the Main Library. Centro Supervisor Lizeth Simonson showed the students and teachers around the library, pointing out the location of various materials and services. At the end of the tour the Head of Children’s, John Quartarone, demonstrated the use of the computer catalog. 5.- Communitv PartnershiD. Centro Supervisor Lizeth Simonson has been working with Mrs. Veronica L. Bram, Director of American Red Cross North Coastal Service Center, on plans for a Healthy Kids Fair to be held August 27, at Pine Elementary School. 6.- PFC Ouart erlv ReDo rt. The third quarterly report for the 93/94 year was submitted to the State Library. REFERENCE ACTIVITIES FOE JULY, 1994 Reference questions totsled 6432 during the month of July, an increase of 134 over last year. ~eserves totaled I 054, a decrease of 179 over last year. Online Searches totaled 25, a decrease ot 18 over I& year. During the month of July, there were 2 Reference Skills C!asses, On July 5, Char Kennedy attended a Strategic Plannina Committee &dmos and 4 toiJrs. Meeting. There W~S a Reference Materials Selection Committee Meeting on July 7: f 156 1-00 was spent to update reference materials and $?03.00 w3s spent on new reference sources. July 7 was also Reference Librarian 4nn Perrigo's last day in the Reference Department, where she has Morked for 10 years. Leila Dooley has assumed her duties as Interlibrary ,oan Librarian. Penny Thompson is also being trained to assist with ILL 'or 6 hours per week and work the Reference Desk 14 hours per week. The Automation Committee met on July 14, with Callie Ahrens ind Char Kennedy representing Reference. It was decided to meet quarterly io pursue the recommendations of the Automation Task Force. On July 20, Dick Lohnes, Regiona? Representative from EBSCO, gave I wor~snop on how to utilize EBSCO's CD-ROM products, including iEALTH SOURCE and MAGAZINE ARTICLES FULL-TEXT. Finally, at the end of July, two additional computers were istalled on the LAN for the CD-ROM Library in Reference. Now four latrons can use our CD-ROM products at the same time. Currently here are two printers available; two more are being purchased by the riends of the Library as well as the HEALTH SOURCE for Main and ranch. Tec'hnical Services Report July 1994 I, In July, Technical Services staff added 990 books and 316 audiovisual items to the library's collection. A total of 303 books and 122 A-V items were withdrawn from the collection. Library users with computers made 358 calls to the library8s dial-up catalog in July. In addition, the library catalog was accessed through Main Street on Daniels Cablevision 161 times. The 3M SelfCheck station at the La Costa branch was used to check out a total of 870 items during the 23 days it was available in July. day. This is an average of almost 38 items per Overall, July was a quiet month, without the excitement of June, when Technical Services staff member Terry Bradshaw announced that she was expecting twins, or the frenzied activity of early August, when we lost a day's worth of data for both circulation and database maintenance due to the failure of a disk drive on our Hewlett-Packard mini-computer just as the backup was being made. This is the first loss of data we've experienced since we moved to Hewlett-Packard computers with our purchase of the INLEX system in 1987. CLSI, Inc., ran on a DEC computer which was considerably more trouble-prone. details in next month's report. our previous system, a product of I'll have a fuller analysis of this and more CALIFORNIA PUBLIC LIBRARIES: AN OVERVIEW Cy Silver, Consultant, California State Library, December, 1993 There is no legal mandate for public libraries in California. All exist under permissive legislation, either state general law or charter city home rule. It is a tribute to the people's sense of what is important that all but a few Californians are residents of a jurisdiction that voluntarily contributes to tax-provided public library service. There are 170' public libraries in Calihmia. That number is a fortunate contrast to libraries in eastern states. There, states like New York or Pennsylvania or even Iowa each have 700 or 800 public libraries. Simple arithmetic dictates that most of those eastern libraries are considerably smaller than California libraries aad hence lack the opportunity for economies of scale found here. Indeed, most California libraries are large enough to offer some flexibility in service. The largest public libraries are found in Los Angeles County - the Los Angela (City) Public Library and the Los Angeles County Public Library. Each serves well over three million people. Altogether, there are 30 California public libraries which each seme over 200,000 people. On the other hand, 21 public libraries serve populations less than 15,000. Again in contrast to other states, almost of those can afford some professional mg. However, that does not extend to the smallest libraries, of which the smallest two are also in Los Angeles County: the City of Irwindale Public Library, serving 1,050 people, and the City of Vernon Public Library, serving its 150 residents. In 1992/93, the thew169 California public libraries between them operated 159 main libraries, 633 branch libraries (with substantial hours and staffing), 267 stations (with very limited hours and staffing), and 63 bookmobiles serving almost 2,000 stops. The remainder of this paper describes the organizational types of public librariis in California, and their funding. I Then are 170 libraries at the time of writing in 1993/94. Unless otherwise indicated, all remaining data are from 1992/93 reports, at which time there were 169 public libraries. CALIFORNIA PUBLIC LIBRARIES: AN OVERVIEW (December 1993) A. TYPES OF PUBUC LJBRARJES. The four organizational types of California public'libraries - city, county, citycounty, and special district - are described below. The first three types, comprising 156 of the 169 library jurisdictions, operate as departments of local general government. 1. City libraries. 105 (106 in 1993194) of California's 470 cities administer libraries; those municipal libraries serve 44% of the state's 31,550,000 population. Most of the smaller city libraries operate under the general law, with an administrative policy board of appointed trustees. Their library director serves at the pleasure of the city council. Most of the larger city libraries are in charter cities. Generally speaking, they have -ve boards, although some charters provide for advisory boards instead. Many of the charter city administrative boards have authority to appoint the library director: .. City libraries are Wed by the budget process from the city's general fund or other available sources; them is no dedicated tax source available to city libraries unless a city charter provides for it or (as in a few cities) a voter-approved special parcel tax. Some cities serve adjacent Unincorporated areas by contract with the county. In 1-3, of the rcmahing 365 cities without separate libraries, 336 were swed by the county library, under the county librarian or the city librarian who directs a cityaunty library; 22 by special library districer other than an Joint Exercise of Powers autkity; thtw by the city partner of a city-county library; three by contract for access to neighboring city libraries. Two (Indian Wells, population 2,100, and hiustry, population 390) are not taxed for libraries and are not served, althougb the school district in Wi Wells contraas for its students to have access to Riverside City-County Library service. Not every city has a separate library facility. How&, in 1993/94, an as-yet unknown number facilities in several cities served by county libraries were closed because of reductions in county library budgek. A number of cities served by counq libraries directly contribute to part of the operation of their branch library through local appropriations. 2. County libraries. 48 of California's 58 counties admhister public library departmedts, Senring 44% of the state population. The Board of Supervisors appoints the County Librarian and sets policy for the library. 29 of the 48 county libraries scrve the entin county, the remaining 19 sccve all areas not served by some other libriuy authority, including othmise-unserved cities as well as the unincorporated areas. 24 of the 48 county libraries are funded primarily by a proration of the ad valorem property tax in their service area, because for property tax purposes they are considered to be like special districts. (Sometimes local officials refer to those county libraries as "the library district"; however, that only reflects their property tax status, not their government.) Those county libraries may ais0 be allocated county general funds, and some are. 2 CALIFORNIA PUBLIC LIBRARIES: AN OVERVIEW (December 19931 23 of the other 24 county libraries are funded primarily by the budget process from the county general find. They do not have any guaranteed property tax proration or other dedicated funding source. These are all in rural counties, most of them with small populations. The remaining county library, Modoc County, is funded by a special parcel tax. The remaining 10 counties of the 58 .are served in 1993/94 as follows. One very small county is served by contract with an adjacent county. Two other counties are served by contract with the two or three cities that administer libraries in the county. Three counties are served by combined citycounty libraries (see 3. below). There are in addition three counties sewed by special districts (see 4. below). San Francisco, uniquely both a City and a County, is included among the city libraries. , 3. Combination citycounty libraries. Three counties contract with their large central city for its library to operate the county library service (e.g., Stockton-San Joaquin County Library). The City appoints the Librarian. The city-county library ed as a single entity. Funding by the cities is like that for any city library; the three counties involved contribute a prop- tax proration. Over 5% of the state's 1992/93 population was served by these cityaunty libraries. mere are additional libraries whose names imply city-county form of organization, but the cities so named are completely merged into the county system, and the library is administered by the counties involved.) .. is usually admlmsm 4. Special districts. 11 of the single-purpose special district libraries, including Del Norte county Library, are organized under one of three different general law statutes that authorize special library districts. Each is governed by an eleaed board of txustees, and serves from one to three Cities and some amount of contiguous unincorporated area. The largest serves 84,OOO people, the smallest 16,000, and together these 11 swe a little over 1% of the state's population. They are entirely dependent on a proration of the ad valorem property tax collected in their service area and any additional voter-approved special tax. Two additional libraries sewing their entire counties are technically special districts, because they are organized as Harate agencies under the Joint Exercise of Powers act Sonoma County Library aad (as of 1993194) Sacramento Public Libra$. Each has a board of directon appointed by the signatory jurisdictions and funaing by contributory fbrmula from those jurisdictions. Those two together serve 5% of the state's population. ' h 1-3 the libtuy 8 fmrtb dQ-9 libq, with the couWy contributioncoming from the gmd fund. Subsequent legislation restored to the county libmy its prior property tax portion, which is used for its share of JPA operations. 3 CALIFORNIA PUBUC LIBRARIES: AN OVERVIEW (December 19931 Library funding can be viewed from several aspects. One is counties vs. all others. Another is expenditure levels. A third is sue. The fourth is the state role. And finally, there are two areas where legal constraints on funding sources affect service. 1. Counties as compared with cities. With few exceptions, county libraries are Eacing extreme budget pressures. Recent state budget actions have drastically changed the formula for distribution of the ad valorem property tax, whether to libraries with a separate tax proration or to the parent county. In some cases, county library funds have been halved from the nominal amounts available only a few years previous. ' Among counties, rural counties are particularly hard pressed because of their extreme dependence on the property tax. Agricultural land values have not prospered and the depressed rural economy does not generate higher-value residenrial resales. The agricultural areas do not generate sales tax comparable to that of urbanized ateas. Bezause the state does not fully meet the growing costs of mandated county services, such as wdfh and justice, counties must subsidize those from their limited discretionary sources. That leaves little funding for libraries, parks and other discretionary programs. As indicated in the following section, it is the rural counties that spend the least on library service. Cities have the dative luxury of a widex range of revenue sources. Sales tax is a particularly helpful source, as cities incorporate, annex shopping centers, etc. Cities also do not have the mandated state functions that counties do, and can be more flexible in deciding their services. Charter cities in particular have a wide range of options. Until 1993/94, urban county libraries, all ptoperty-tax based, had enough growing suburban cities in their tax base that they generally could provide a mom stable levd of service. However, as noted above, recent state budget actions have cut into that long-standing stability. I 2. Expenditure levels. Expenditure per capita is the most common surrogate measure hr quality of service. As a benchmark, in 1992/93 a "Foundation Program', which ;according to the Public Library Fi Act represents a reasonable level of service, cost $17.69 per capita. In 1992193, among the then-169 libraries, the greatest per capita expenditure fot library service was $141.23, by the City of Commerce. That was almost 40 times that of the smallest, $3.58 by Shasta County. Next highest are Irwindale ($126.29), Alpine Co. (S112.22), Berkeley ($70.30) and El Segundo ($67.81). (Since hindale and Alpine County each have little more than 1,OOO population each, their high per capita does not necessarily provide high service levels.) The next six highest are in the low $503; the next five in the $403; 29 are in the $303 per capita. Seventeen of the 19 lowest libraries reporting are county libraries (the other two being special districts), and all are rural; all but two of those 17 county libraries are general fund-based, and were above $7 per capita. Among the ten lowest, seven had per capita support in the $5'~ per capita. The low- three were 4 CALIFORNIA PUBLIC LIBRARIES: AN OVERVIEW (December 1993) Butte County ($4.86), LassIm County ($4.09), and Shasta County ($3.58). The amounts for those three lowest-funded libraries we less than they enjoyed only 5 years earlier, and inflation has made the differences even larger. Other rural libraries are similarly reduced from earlier years. The two largest libraries, Los Angeles (City) Public Library and Los Angeles County Public Library, spent $10.92 and $18.28 per capita respecti~ely.~ The 23 general fund-based county libraries, all rural, spent a meau per capita of $8.30, compared to $16.12 spent by property tax-based county libraries (including cityaunty libraries and the two Joint Exercise of Powers libraries), and $19.55 spent by municipal libraries, over twice as much. 3. size. S'm does provide economies of scale, as noted in the beginning of this paper. However, there is no obvious correlation between size and per capita fuading levels. 4. State role. There is some state acceptance of responsibility to assist public libraries. A Public Library Fund ("PLF") statute authorizes a state contribution toward a 90/10 local/state match for a defined "Foundation Program". For 1992/93, the per capita value of the Foundation Program is valued at $17.69, so a local appropriation of $15.92 would be eligible for a state contribution of $1.77 if the state appropriated the full authorized amount. Local appropriations beyond 90% of the Foundation Program cost do not attract additional state funds. The actual state appropriation in 1992/93 was about onefourth the authorized amount, or about 2.5% of the overaIl cost of the Foundation Program. Prior to 1992193 and the partial shift of property taxes from counties to K-12 education, all but one or two public libraries annually met the maintenance of effort requirement needed to qualify for PLF subventions. However, as a result of local budget problems, in 1-3 only 153 of the 169 libraries qualified. In 1993/94, 144 libraries of the 170 qualify outright, and an additional 22 that do not qualify have requested waivers made possible by one-time legislation. Although the Public Library Finance Act is an important source of operating funds for local library service, it cannot be considered an equal'lzation program as long as the local funds are well over 90% of the budget. Costs of providhg service beyond one's own boundaries are addressed by the California Library Services Act ("CLSA"). CLSA reimburses public libraries for the incremental costs of over-the-counter loans to residents of other libraries' service areas and for loans to and from other libraries, and supports some shared regional services that supplement local service. CLSA also partially subsidizes adult literacy programs in 84 public libraries of the more than 100 libraries that offer that service. ' At the time of Writing, La Angeles County reports that in 1993/94 it will bave $36 million - 48 % - less than in 1992/93. The budgets of two other libraries, both rural - one county, OLLC muoicippl - am being reduced to zero. 5 CALIFORNIA WBUC UBRARIES: AN OVERVIEW (Oacernbr 1993) 5. Legal constraints. There are two other areas where the law restrains library financing. The first is the overall Proposition 13 freeze on ad valorem (assessed value) property tax rates; a two-thirds vote is required to enact a "special tax" on some other aspect of property than its value, to supplement the ad valorem tax. Although well over a score of jurisdictions have sought such voter approval to enhance Wing for their local libraries, only eight have succeeded. One, Berkeley, has succeeded twice, once in 1979 and again in 1988; the 1988 election placed its per capita expenditure among the highest in the state. The second is that all libraries operating under the general law are prohibited from charging their residents fees for basic services. "his includes all counties aad special districts, and most cities. 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Every Record Includes: Business Name & Address with ZIP Code Telephone numbers Nw Number of employees Nw Estimated sales volume Nwe Credit Raring Codes ‘iB&re Rwident Clinton2 visit to H;awaii, tbe &esi-irnti Litck Rock ofie askedfi tbe address andpbone number of a burincJs in tbe Honolulu urea We woucd not bave been ubk to jnd the infirmation without tbe American Business Disc. Line of business description & SIC Code Nw Public companies Phhp Jones Central Arkam Library System Littlr Rock, Arkam Also includes 415,959 Physicians, 507,415 lawyers and more than 900,000 other professional listings Informatb Call 1 =800=808=1113 Today! 571 1 So 86th Circle P 0 Box 27347 Omaha, NE 68127 Phone: (402) 5934523 FAX. (402) 33166sl CARLSBAD CITY LIBRARY STATISTICS CIRCULATION MAIN LIBRARY Print /Audio Video Equipment Jul . Jul . 1993 1994 % Chancre 62,506 57,677 -8 17 , 361 14,626 - 16 14 18 + 29 TOTAL: 79,881 72,321 -9 BRA" Prht/Audio 18,340 19 , 484 +6 3.170 3,231 +2 Video TOTAL: 21,510 22,715 +6 1,442 1,059 - 27 102 , 833 96,095 -7 Centro 180 206 + 44 Genealogy 1,259 1,204 -4 Adult 6,298 6,432 +2 Online 43 25 - 42 18 TOTAL: 11,239 11,174 -1 Children's 1,313 1,541 + 17 Branch 2.146 1,766 #fEDIA/GRAPHICS PROJECTS Media Graphics 36 30 - 17 26 23 - 12 TOTAL: 62 53 - 15 Jul . 1993 Jul . 1994 % Chancre PEOPLE COUNT (Daily Average) Centro Main Library Branch 81 1,918 562 111 1,756 741 + 37 -8 u 'I TOTAL: 2 , 561 2 , 608 +2 &TTE"CB AT PROGRAMS 170 179 38 1,248 103 1,738 111 196 25 914 267 - 35 +9 - 34 - 27 + 159 Centro Genealogy Adult Children's: Main Branch - 13 1,513 TOTAL: ; p I I . '5 ,l . ERLIBRARY LOAH 8 .% .- Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad :i F L. !I .% P h:l l$&.f 2 71;. ,' REGISTRATIOS B Centro Branch Main Library -I I# 3 117 383 91 . 139 121 271 58 -3 +3 - 29 - 36 59 a43 363 37 980 226 - 59 - 14 u 1,265 +2 +. I r -. . TOTAL: 1,243 2 3 8 0 8 0 v) v) d eg v) e E w 0 z 6 $$i a- i! b- 8 3 ui IC-