HomeMy WebLinkAbout1994-09-21; Library Board of Trustees; MinutesMINUTES
MEETING OF:
TIME OF MEETING: 3:OO p.m.
DATE OF MEETING:
PUCE OF MEETING:
LIBRARY BOARD OF TRUSTEES
September 21, 1994
City Councll Conference Room
CALL TO ORDER:
President Woodward called the Meeting to order at 3:OO p.m.
ROLL CAU:
Present: Library Board Trustees Woodward, L'Heureux and Moss.
Absent: Library Board Trustee McCann. Library Board Trustee Curtin arrived at 3:06 p.m.
Also Present: Clifford Lange, Library Director
Barbara Otwell, Friends of the Library
Geoff Armour, Assistant Library Director 4.
APPROVAL OF MINUTES:
On motion by Library Board Trustee Moss, the Minutes of the Regular Meeting held August 17,1994, were
approved as presented.
AYES: Woodward, CHeureux and Moss
MONTHLY LIBRARY DIVISION HEADS REPORTS
President Woodward referred to the reports contained in the packet, and asked for comments or
questions.
Board Trustee Moss commented ,about the use of the Library dropping for the first time.
Geoff Armour stated that they are puzzled about this, and that since December, the overall use of the
Library is down with the exception of the Branch Library. However, this is not just in Carlsbad, but the
other libraries in the area are experiencing the same drop in use. Mr. Armour added that the outside book
drop, which was installed the last week in November, might have caused the drop in use. Dr. Lange said
that the drop in the door count is probably the result of the book drop.
In response to query regarding the updating of MAIN STREET, Dr. Lange said it is updated when a book
arrives and is added to the data base.
Board Trustee L'Heureux commented about the INLM system being in use 24 hours a day since July
1987, and Dr. hge said this is the first time anything has happened, and the down time is practically
zero.
September 21,1994 LIBRARY BOARD OF TRUSTEES Page 2
LIBRARY BOARD COMMENTS
Board Trustee Moss commented on the Women's Expo, and suggested that perhaps there should be
mention made of the work that has been done in Carlsbad with Literacy, the Centro and Taffy Cannon, as
possible candidates for an award to be made at the -0. This will be held October 18,1994, and Board
Trustee Moss will get more information on this Gpo.
President Woodward inquired about the status of the visits to the libraries at San Marcos and Vista, and
Dr. Lange said that the San Marcos library is supposed to open within the next two or three weeks, and
Vista will also open their library some time in October. He added that the Library usually gets an invitation
from libraries that are opening, and he will send copies of the invitations to the Board Members.
AGENDA BILL TO AWARD CONTRACT FOR ADA MODIFICATIONS TO THE LIBRARY
Dr. Lange referred to the copy of the Agenda Bill included in the packet and stated that the City Council
approved this last week and a construction meeting is tentatively scheduled for next Thursday. There is
no firm schedule for the work to start; however, there are funds to pay for the modifications.
AGENDA BILL TO ACCEPT 1994-95 PARTNERSHIPS FOR CHANGE GRANT FROM THE STATE LIBRARY
Dr. Lange reported this is the 4th year the State of California has gotten a waiver for this grant, and
Carlsbad receives the grant from the State Library. The Centro is funded for the coming year of October
1 to September 30, 1995, which is the 5th and final year of that grant.
Dr. Lange stated that the City had submitted applications to the League of California Cities for the Helen
Putnam Award of Excellence. There are nine awards made, and the City of Carlsbad won three; Lego, the
Habitat Management Program with Fieldstone Company,and the Centro.
LIBRARY ANNUAL REPORT TO THE STATE LIBRARIAN
Dr. Lange reported that each year this report is compiled by Geoff Armour, and the information from all
the libraries in the State is used by the State Librarian's office to make comparisons throughout the entire
State. Geoff Armour indicated there are new requirements for the report, which then makes it more
complicated each year. Dr. Lange stated that this allows the State to study the services delivered and the
need for planning on a Statewide basis. He feels that this Library gets a lot of benefit from this.
PRESENTATION ON THE LIBRARY'S CHILDREN'S SERVICES DIVISION BY JOHN QUARTARONE
John Quartarone gave a very complete report on the programs presented by the Children's Services
Division, explaining the age groups served by the different programs. He stated that part of their goal is
to introduce young people to the wonders of reading and prepare them for using the Library in a way that
will be comfortable to them.
DIRECTOR'S REPORT
Dr. Lange reported that Board Member McCann was suddenly called to Denver, and that is why he is
absent today. Dr. Lange called attention to the California Association of Library Trustees and
Commissioners 1994 Awards Nomination application for Carrie and Randy Scott, a copy of which was
supplied to the Board Members.
September 21 , 1994 LIBRARY BOARD OF TRUSTEES Page 3
DIRECTOR’S REPORT: (Continued)
Dr. Lange stated the increase in video rental fee took effect this week, and there had been two protests
registered. Most of the patrons have accepted the increased fee.
Dr. Lange stated that the Library will receive a fifth check from the State this year for non-resident
circulation, providing 98 percent of the entitled amount. At the last meeting, the Board discussed
appointing representatives on the Community Services Committee to determine the funds to be given to
the social agencies. This has been changed, and only one name is needed. Board Trustee Moss will be
the representative from the Library Board.
Dr. Lange referred to the discussion by the Board with regard to placing a message on the water bills to
test the feeling of the public for increased funding for the library. He has gotten a copy of the new water
bill from Jeanne Flack at the Water District Office and it is possible to insert another sheet of light-weight
paper and ask that to be returned with the water bill. One problem with this would be only 80 percent of
the residents would be reached. The La Costa area is served by another water district, and that is the area
where the new library is to be built. He said he is not convinced that this is the right thing to do. The
people need to be educated as to why it is necessary to ask about this funding. This means that the
public needs more information about the budget of the City and the cuts that have been made by all
Departments throughout the City over the last few years. Dr. hge stated that this matter needs to be
tabled until after the November election. In the meantime, he will contact the Leucadia Water District to
find out if it would be possible to include such a survey in their billing to the Carlsbad residents in the
south area of Carlsbad.
Dr. Lange announced there is a Chamber of Commerce Sundowner tonight at the Plaza Paseo Real, and
the Library will have a table there. He stated he will be gone most of the month of October, and
recommended that the October meeting be canceled. The consensus of the Board was to cancel the
October meeting.
FRIENDS OF THE LIBRARY:
Barbara Otwell reported there will be a book sale this Saturday, September 24, 1994, from 9:OO a.m. until
2:OO p.m., in the front yard of the Library.
GENEALOGICAL SOCIETY:
Dr. Lange reported the Society held a yard sale at the Library and cleared $1,300.
SERRA ADVISORY BOARD:
President Woodward reported the Advisory Board will meet tomorrow morning in Mira Mesa. He said there
was an Orientation Meeting on September 1 , 1994, and Board Member Moss and he attended.
PUBLIC COMMENT:
There were no requests to address the Board on a non-agenda item.
September 21,1994 LIBRARY BOARD OF TRUSTEES Page 4
ADJOURNMENT:
By proper motion, the Regular Meeting of September 21, 1994, was adjourned at 4:30 p.m.
Harriett Babbitt
Minutes Clerk
ADULT LEARNING PROGRAM
Monthly Report August 1994
- 1.
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- 3.
- 4.
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8mall Grour, Instruction
VISTA Volunteer Shirley Taylor, with 2 tut rs, visit d
MiraCosta College s G. E. D . (high school equivalency) program
and Chula Vista Literacy Teamls writing class to gain ideas on
small group instruction. On August 29, Shirley and tutor Ruth
Levor demonstrated small group writing instruction for 10
tutors from our program. The tutors and literacy staff then strategized how to begin small group writing instruction. Planning will continue.
Intensive Phonics Instruction
Several adult learners who have had difficulty making progress
using other means are now using the computer lab's intensive phonics software with their tutors. One tutor is being
trained to specialize in providing this instruction to several
learners during the week. One learner comes 5 days a week.
So far, the results are very positive.
Pen to Paver The Summer 1994 issue of Pen to Paper, the program's writing journal by adult learners, was distributed in August. Volunteers Ruth Levor and David Jones are co-editors and do
all the design of Pen to Paper as well.
Workshor, for Adult Learners
On August 17, tutor Carrie Scott conducted a special workshop for 7 adult learners on how to fill out forms. Several types
of forms and applications were studied, and issues such as
listing references on applications were discussed.
Tutor Traininq Eight new tutors were trained on August 20, 22 and 24.
USA Todav On August 3, USA Todav carried an article about adult learner John Corcoran and his book The Teacher Who Couldnlt Read. Accompanying the article was a photo of John in the reading room of the main Carlsbad Library.
GOAL8 Workshor, On August 25, the last of the series of 6 GOALS workshops for adult learners was held at the Carlsbad Senior Center. The topic was "Leadership , Teamwork, and Success. Five adult learners from the Adult Learning Program and one learners from Escondido Public Library completed all six workshops. A
graduation will be held October 13.
CHILDREN'S DIVISION
AUGUST 1994
I* - MONTHLY STATEMENT
The Summer Reading Program, Around the World in 80 Ways, came
to an end in August at the Branch, Centro and Main Library-Over
1,000 children participated in the program. The aim of the
Summer Reading Program, to encourage children to continue reading during the summer, was achieved.
Programs during the month included Storytime, Grandparents Storytime,
the Roller Blade Demonstration, a Clown program at Centro, the
Summer Reading Awards program, the Summer Reading Program party,
a Volunteer party and an extra "Ride America" program for the
volunteers.
One of the highlights of the month was the Clown program at
Centro, attended by over 150 children and their families. Several
state library and federal library dignitaries were also in
attendance, and they enjoyed the festivities and took pictures.
To honor our top readers and volunteers, the Summer Reading Program concluded with an awards program. Prizes included special T-shirts
designed and printed by Children's staff members, as well as
airplane rides, helicopter rides, free bus passes, Wells Fargo
fanny packs and many other gift certificates and prizes donated
by local businesses. Sponsors and businesses were especially
generous this year, and were thanked with the ad (attached) in
the local paper.
There was also a party for everyone who participated in the program. This included entertainment and refreshments, as well
as the presentation of the Family Vacation Prize, which had
been donated by the Bit of Travel agency.
To show appreciation for the hard-working volunteers, the library
gave a pizza and ice cream party, and a lot of good fun was high
on the agenda.
''??e 1nerlca" V~S s3 3Ie3sed -$it> the sr3q.r:~ ';hat ;hey gave for
-. ir; 7.;~ z~nzsz, c.:az - L-.= ---- za,,ac zr.: -:;iunteered
to do something else.
a horse show and special tour.
..
They ended in inviting the volunteers to
In addition to the Summer Reading Program and other programs, staff
have also been involved in Task Force meetings, and attending a
Grant Writing workshop sponsored by the California State Library.
The workshop was very enlightening, and provided many ideas and
sources for corporate, private and state grants. It is great to know that the state has three people in your corner to help write
great grants !
COLLECTION DEVELOPMENT AND ACQUISITIONS STATISTICS REPORT Aug 1994
Current Month Fiscal
Items Received B&T Direct PMSC Total to Date Year ......................................
-------------- ................................................
Books - Adult Main 183 250 433 1 , 063 Branch 100 1 101 176 Centro 0 6 6 19 subtotal 283 257 540 1,258
Books - Children
Main 135 Branch 7
Centro 0 subtotal 142
9
0
1
10
144 215
7 13
1 26
152 254
Audio - Adult 41 69 110 ' 224
Audio - Children 0 128 128 129
Video 60 146 68 274 416
Total Received 526 610 68 1,204 2 , 281
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Direct-ordered Videos Cataloged at PMSC
B & T = Baker & Taylor PMSC = Professional Media Services Corporation
Genealogy - Local’History Statistics FY 199 - 199 Auqust
HOLDINGS :
Titles
Volumes
Current Total Total Total
Month Additions Holdings Holdings Additions Current FY Last M
257 360 31,134 30,774
31)9 464 39,415
Description of holdings: Titles Volumes Cataloged in INLEX
11,378 Non-Circ. 14,542
775 Circ. 775 Books 9,ooo Books - GEN-CIRC Books - Microform -xiaQ- 17,7 22 Microform 14 , 560
29 877 Periodicals - Bound 4.12 3,048 Total
Periodicals - Microform 145 1,690
Maps 179a Microfilm (census, etc. ) 5.058_5,083
Microforms added this month:
Film
Fiche 1655.268 -- Bs.777
CALImAR YEAR GOALS: This month Total calendar year
Volunteer hours 36a Programs held 432 At tendance 215- NSDCGS book/equipnent expenditures SO0 .OO $l& 3.48.66
ACTIVITY : This This +I - Total Total
Month Month This FY Last FY
1,301 +40 2,545 14 , 608
50 49 50 0 +73 2,138 11,231
41 +1 41 38
319 2,010
Last EY
Reference questions 1.341
Daily average 5(3
Daily average 42
Daily average 67 -1 6 7
Researchers registered 1,3.31 1,058
Circulating checkout 168 183 -15
DISTRIBUTION OF RESEARCHERS:
City This This
Month FY
Carlsbad
Del ?4ar area
East S.D. area
Encinitas area
Escondido area Fallbrook Oceanside
S.D. City etc.
San Marcos
Vista .
401 27 ..67 107 123 69 365 348 117 193
--
County This -
Mmth
-1 Fresno4 -2
Monterev2 Riverside19 -95 Bernard. 3
Francisco 1
San Joaauin 1
$anta Barbara 6 -- -1
I
This N
1 5 3
35 2 43 178 a
1
1
‘6
2
1
state a This . - Month
Colorado 3
gist. of Col. 1 Maryland 2
Misosuri 1
Nebraska 1
Nevada 4
New Mexico 1 Oklahoma 1 Texas 2
Washinqton 1
other states
This
FY
3
1
2
1
1
4
1
1
3
1
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LA COSTA BRANCH LIBRARY
Monthly Report
Augiist-1994
*CIRCULATION*
Branch circulation was 21,496 for the month of August. This total
included 10,930 adult items, 7,593 children's items and 2,973 video tapes. Total increase in circulation over August, 1993 was 8.7%. Circulation averaged 74 items an hour or 796 items a day. This is a 4% increase over last year;-.
*USERS*
The total number of library users was 18,518. This was an average of
63 each hour or 685 each day. The total number of users increased
32.7%. Hourly increase was 26% and users per day rose 27.6%.
*CHILDREN'S*
Highlighting the children's activities this month was the awards
ceremony for the 1994 Summer Reading Program. Pat Brunini conducted
the program on August 3, awarding 26 children prizes for the most
well-rounded summer reading accomplishments, plus art and short story
entries. Entertainment for the-celebration was from the lively musical
group, Jackstraws.
School is back in session for most children so report materials are
beginning their seasonally heavy use.
Many paperbacks were received as donations. It is rare to receive so many like-new children's books. These donations included many
brand new Spanish language editions.
*VOLUNTEERS*
The Branch library is exceptionally fortunate to have many volunteers
helping in the various activities. Many hours have been given by '
students wishing community service hours required by High School curriculum or college applications. One High School student from Bishop School in La Jolla has been charting circulation statistics to provide a tool by which to schedule staff. His graphs will
indicate pictorially the busiest circulation times. As in this task,
volunteers have filled needs for which paid staff simply do not have
the time. This month 1283 hours of time were donated.
*SELFCHECK*
SELFCHECK has been in operation for 3 months. It has checked out
2,946 items and has done 4.57% of the total circulation. If one ccunted only materials accepted by SELFCHECK which excludes paperbacKs and audio visual materials, 6.8% of the circulation has
been carried by self automation.
FAVORITE QUOTE OF THE MONTH from a 3 year old, "Hey, ya know,
I yike dis Yibrary. Iss gweat!"
FY
94-95
Media Graphics
PARTNERSHIPS FOR CHANGE/CENTRO DE INFORMACION
Monthly Report
August 1994
1.- Centro de Informaah Newsletter. Over 1200 copies of the July and August Centro
de Informacibn Newsletter in Spanish and English were distributed in the community
during the first week of August.
2.- children’spronramrmnn . On August 3, in conjunction with the Children’s Department
at the Main Library, the Centro presented a bilingual program featuring the clowns Milike
and Pakin. On August 5, the kindergarten summer school from Jefferson Elementary
School visited the Centro for storytime. On August 11, children from 1st and 2nd grades
attending Migrant Education Summer School at Pine Elementary School visited the Centro
for a storytime. The same day children from 5th and 6th grades came to the Centro de
Informacicin to listen to a story and to share with Centro Supervisor Lizeth Simonson their
school project, a translation of the book La Abuela ODalina from Spanish to English. On
August 5, the Centro ended the Summer Reading Program with 167 children enrolled, and
on August 11, at the City Council Chambers, 6 children from the Centro received awards
and prizes for their outstanding participation in the Reading Program.
3.- Jelly Bean Contest. Through the Centro, children from the neighborhood had the
opportunity to participate in the Jelly Bean Contest. This year three children won second
and third prizes in the Jelly Bean Contest and received their prizes at the City Council
Chambers on August 11.
4.- Community partners hi^ - Hedthv Kids Fair. On August 27, the American Red Cross
presented a Healthy Kids Fair at Pine Elementary School. Centro staff worked during the
fair running an information booth to promote the library and helping Red Cross staff in
assisting Spanish-speaking clients seeking vaccinations for their children. Before the fair
Centro Supervisor Lizeth Simonson was involved in planning and promoting the fair. On
August 22, Mayor Bud Lewis and City Council member Julie Nygaard participated with
volunteers from the Red Cross and the Centro de Informacih in walking around the
neighborhood doing outreach for the fair. During the fair, 179 children received
immunizations.
5.- State PFC consultation. On August 30, PFC Team Members Geoff Armour, Lynda
Jones, and Ofie Escobedo; Library Director Cliff Lange; and Centro Supervisor Lizeth
Simonson had a one-day meeting with two PFC Consultants from the State Library. The
purpose.of this meeting was to discuss the library‘s future PFC efforts.
6.- at of Education Visit. On August 3, PFC Consultant Bessie Condos Tichauer
and Clarence Fogelstrom, California’s Program Officer from the U.S. Department of
Education, visited the Centro de Informaci6n. The purpose of his visit was to observe
projects funded by federal LSCA grants.
7.- Centro SuDervisor Position. PFC Coordinator Lynda Jones met with Hamet Gerza of
the Human Resources Department to develop a job description for the Centro Supervisor's
position.
8.- Putnam Award A~Dlication. The City of Carlsbad submitted an award application to
the Institute for Local Self Government, a non-profit organization committed to promoting
and strengthening local self government, to compete among other cities for the 1994 Helen
Putnam California Cities Award for Excellence. The Centro de Informacih was chosen by
city officials as a city program that met the requirements for one of the nine award
categories, "Enhancing Diversity in the Work Place and Community". The results of the
jury's actions will be announced by September 25th.
9.- SDanish Literacv Meetinn. On August 18 the Spanish Literacy Committee of the San
Diego Council on Leteracy held their bimonthly meeting at the Centro de Informaci6n.
Centro Supervisor Lizeth Simonson introduced Mrs. Lesbia Chavez, a volunteer tutor, to
the committee. Mrs. Chavez explained to the members about the methods and materials
that she is using with her group of learners in Carlsbad.
10.- Volunteer. During the Summer Reading Program Award Ceremony, Miguel Ibarra,
a volunteer from the Centro, received a plaque as the top volunteer from all the libraries.
Miguel gave the Centro 80 hours of his time during the program, listening to reports,
shelving books, and accompanying us with groups of children to events at the Main
Library.
Dtrnng the month of August, there were 3 Reference Skills Classes
snd 1 tu-.
On four Tuesday mornings in August, Calk Ahrens attended
Investment in Excellence Facilitators Meetings.
Char Kennedy gave 3 presentation about the use of technology
in the Reference Department during the Library Board Meeting on
August 17.
Cathy Miller went to an lnflauic Indexers Meeting at the Oceanside
Public Library on August 26.
Techniaa1 Services Report
August 1994
In August, Technical Services staff added 1,231 books and 501 audiovisual items to the library's collection. A total of 873 books and 414 A-V items were withdrawn from the collection.
Library users with computers made 323 calls to the library's
dial-up catalog in August. In addition, the library catalog was accessed through Main Street on Daniels Cablevision 288 times.
The 3M Selfcheck station at the La Costa branch was used to check out a total of 1028 items in August. This is an increase of 1% from July.
On August 4, while staff in the city's Information Systems department was performing the backup to tape of our previous day's data, one of the disk drives on our Hewlett-Packard mini- computer failed. The company with whom the city contracts for computer maintenance and repair was unable to save the data, so we lost all our records of circulation and database maintenance activity for August 3. In addition, the system was down for most of the day, since the replacement part was not installed until mid-afternoon. Our database was then restored from the backup of August 2. Meanwhile, staff used INLEX's PC-based backup circulation system, which enables us to record check-out and check-in activity and patron registrations to the hard drive of a personal computer, for uploading to the main computer later.
This is the first loss of data and the first significant down- time due to hardware we've experienced since we moved to Hewlett- Packard computers with our purchase of the INLEX system in 1987. Our previous system, a product of CLSI, Inc., ran on a DEC computer which was considerably more trouble-prone. The drive failure may reflect the age of the equipment; this particular drive had been in use 24 hours a day since July 1987. Despite the reliability of the equipment, we have always backed up the database to tape five days a week. For extra safety, once a week we send a full set of backup tapes to a site in San Diego that specializes in data storage. Off-site storage is an essential precaution that safeguards our data in case of a disaster, such as earthquake or fire, that might damage both the computer and any backups stored at the same location.
AB # 4 85%
MTG. 9/13/94
DEPT. CSD
RECOMMENDED ACTION:
TITLE: AUTHORIZATION TO AWARD CONTRACT FOR DEPT. HD. &'
LIBRARY ADA MODIFICATIONS
CITY MGR. CONTRACT U/M 94-9
Adopt Resolution No.
$72,270 to Johnson Construction for the Library ADA Modifications, Contract No. U/M 94-9.
accepting bids and awarding a contract in the amount of
ITEM EXPLANATION:
On June 28, 1994, the Crty Council approved the contract documents, special provisions and
specifications, and authorized the City Clerk to advertise for bids for the Library ADA
Modifications.
Four (4) bids were received, opened, witnessed and recorded on August 18, 1994. The bid
included three alternates in addition to the base bid because of the limited funding and the
uncertainty of the construction market. The total bid amounts, including the alternates, ranged
from $72,270 to $92,157. The bids were reviewed by the staff of the Purchasing Department
and the Communrty Services Department.
Bidder Bid Amount
Wier Construction Co, Escondido
Malek General Contractor, Fallbrook
Bachmann Construction, Carlsbad
Johnson Construction, Murrieta
$92,157
$85,297
$75,412
$72,270
Sufficient funds are available to award the base bid and all three alternates. It is therefore
recommended that the construction contract be awarded to Johnson Construction, the lowest
responsive bidder, in the amount of $72,270. The contractor's registration and bonds are in
order and references are satisfactory.
FISCAL IMPACT:
Funding for this project is appropriated in the City's Capital Improvement Program, Account No.
320-820-1890-3384. The total budget for this project is $86,231. Of this amount, $36,231 is
funded from a Library Services and Construction Act Title II Grant while the remaining $50,000
are currently available using Public Facility Funds allocated for the remodeling of the Cole
Library. Use of these funds now will not increase the cost of the ultimate remodel.
EXHIBITS:
1. Resolution No. H-JX3
2. Bid Summary
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Exhibit 1
RESOLUTION NO. 94-253
RESOLUTlON OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF
CONTRACT NO. U/M 94-9 FOR THE LIBRARY ADA MODIFICATIONS
WHEREAS, bids have been received by the City of Carlsbad, California, for
the Library ADA Modifications; and
WHEREAS, the lowest responsive bid was submitted by Johnson
Construction, in the amount of $72,270; and
WHEREAS, sufficient funds are available in the City's Capital Improvement
Program, Account Number 320-820-1 890-3384 for the project;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Carlsbad as follows:
1.
2.
The above recitations are true and correct.
The bid of $72,270 by Johnson Construction for the Library ADA
Modifications, Contract No. U/M 94-9 is hereby accepted and the
Mayor and the City Clerk are hereby authorized to execute a contract
therefore.
PASSED, APPROVED AND ADOPTED by the City Council of the City of
, 1994, by the Carlsbad at its regular meeting held on the
following vote, to wit:
AYES:
NOES:
ABSENT:
day of
CLAUDEA. LEWIS, Mayor
ATTEST:
ALETHA L RAUTENKRANZ, City Clerk
(SEAL)
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CITY OF CARLSBAD - AGENDA BILL
AB # JTITLE: ACCEPTANCE OF A FIFTH YEAR IDEPT. HD.~ 7 MTG. "u/r/94 I PARTNERSHIPS FOR CHANGE GRANT CITY ATTY
CITY MGR. I DEPT. FROM THE CALIFORNIA STATE LIBRARY
~
RECOMMENDED ACTION:
On May 17, 1994, the City Council approved the library's application for a fifth year (1994-
95) Partnerships for Change grant in the amount of $40,000. This will be the final year of
federal funding for this program, which has been administered by the California State
Library. The library has used this grant to establish an information outreach program to
Hispanic families in Carlsbad's downtown neighborhood. This program, the Centro de
Informacion, opened in November 1991 in a rented facility. Now located in a classroom
at Pine School, the Centro, with its four part-time bilingual staff, provides services 23
hours per week. Sewices include programs for both adults and children; a variety of
bilingual print and non-print resources; information and referral; a bi-monthly newsletter;
and close contact with community groups and neighborhood residents. There have also
been increasing efforts to assist new Hispanic residents as they adapt to life in a different
culture and become familiar with the range of services and resources offered at the main
library.
During the most recent quarter of activity, over 4,900 people visited the Centro; over 900
adults and children attended informational and educational programs; 79 new library
cards were issued (over 1,400 issued since the program began); 532 information and
referral questions were handled; and 3,079 items were checked out. In the coming year,
the Centro plans to continue serving the informational and educational needs of Spanish-
speaking residents of the downtown area. Exhibit 2 summarizes the Centro's planned
services and budget for the coming year.
FISCAL IMPACT:
This grant operates on the federal fiscal cycle from October 1 through September 30
each year. The $4o,OOO federal grant, plus in-kind contributions of $16,050 will fully
support program operations through September 30, 1995. In-kind contributions include
$6,700 for support and administration provided by library staff; $1,850 for supplies; and
$7,500 for Spanish-language materials included in the library's CLSA state grant, which
does no1 invoiw jenaral ~LCC. Accuxuiatm inwas: Jf approximately $l,OOO will be used
to purchase additional books. In addition, the Centro supervisor's position has been
approved in the 1994-95 budget for conversion to 3/4-time general fund status, a total of
$27,369 in salary and benefits as shown in the budget summary in Exhibit 2. The library
has reallocated funds within its budget to accommodate this shift.
. PAGE 2 OF AB#
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EXHIBITS:
1. Resolution No. accepting a fifth year Partnerships for Change grant from the California State Library.
2. Action Plan and Budget Summary for 1993-94.
3. Letter dated August 19, 1994 from California State Librarian, awarding the grant.
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RESOLUTION ,NO.
I- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, ACCEPTING A FIFTH YEAR
PARTNERSHIPS FOR CHANGE GRANT FROM THE
CALIFORNIA STATE LIBRARY.
WHEREAS, the library’s submittal of an application for a Partnerships for
Change grant was approved on May 17, 1994; and
WHEREAS, the library’s proposed plan of service is in keeping with Council
guidelines; and
WHEREAS, the California State Library has awarded the Carlsbad City
Library a grant in the amount of $40,000 for the fifth year of the grant program;
and
WHEREAS, the City has earned interest from fourth year grant funds;
NOW, THEREFORE, BE IT RESOLVED by the City Council of Carlsbad,
California, as follows:
1. That the California State Library Partnerships for Change grant in the
amount of $40,000 is hereby accepted.
2. That the grant of $4O,OOO is hereby appropriated to Account No.
i SG-8.50-82 I 2.
3. That the earned interest from fourth year grant funds is hereby
appropriated to Account No. 880-5199223-0000.
/I
11
/I
I/
3
*
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
I- - r=.r
22
23
24
25
26
27
20
4. That the Mayor of the City ofcarlsbad is authorized and directed to --
sign a statement certifying the City of Carlsbad’s eligibility for the grant funds.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City
Council of the City of Carlsbad held the - day of , 1994, by the
following vote, to wit:
AYES:
NOES:
ABSENT:
ATTEST:
ALETHA L. RAUTENKRANZ, City Clerk
CLAUDE A. LEWIS, Mayor
ct
EXHIBIT 2
Jurisdiction Carlsbad Ci tv LiSrarv Applicant
Title Centro de Inforrnaci6n
--
11. Summarize your Action Plan for 1994/95.
Provide a narrative statement of what you plan to accomplish in 1994/95 to complete revision of your revised Service Program Design. Include a description of the - involvement of your Coalition in decisions and activities documented in this application. Complete Summary in the space provided. -
In 1994-1995, the Carlsbad City Library will continue to operate the Centro
de Informaci6n in Carlsbad's downtown neighborhood. The Centro will continue to be staffed by bilingual/bicultural library technicians during a variety of day and evening hours, on a schedule determined in conjunction
with neighborhood residents. Frequent informational programs for Spanish- speaking adults will be presented by community and governmental agencies. Staff will continue to provide in-depth information and referral services to aid Spanish-speaking residents to interact with agencies and adapt to life in this country. Programming for preschool and school-age children will continue to emphasize development of reading skills, celebration of Hispanic culture, participation in U.S. culture, and homework assistance.
The Centro staff will continue to spend several hours a week in outreach activities in the community, and the Centro will continue to serve as a meeting site for neighborhood groups. The Main Library's staff will also
be involved in the community and participate in regular staff exchanges with the Centro staff.
to expand their adult and children's Spanish print and audio-visual collections, as well as materials for learning English. An emphasis on converting all library information into bilingual format will be continued. Frequent tours of the Main Library and Centro wil? be conducted for Spanish-speaking adults and children. Special bilingual children's
programs will be conducted by Main Library and Centro staff jointly. Library staff will continue to seek the ideas and feedback of Community coalition members, both formally and informally, in building the Spanish- language collections and planning services. The Centro'ls newsletter will
continue to inform neighborhood families, city and agency staffs, and coalition members of the Centro's services. The library will continue to work with the city's Human Resources Department in developing city staff's
skills to serve an increasingly diverse city population.
12. Budget Summary
Both the Main Library and the Centro will continue
(For 1994/95 fundi39 only, summarizing Detailed Program Budget from sectlon 17):
Gcnez
LSCA Contrib. In-Kind Total
(1) (2) (3 1 (4 1
a. Salaries/Benef its 23,900 27,369 6,700 57,969
b. Library Materials 2,637 7,500 10,137
c. Operating Expense LO, 500 -- 1,850 12,350
--
d. Equipment
e. Indirect Costs 2,963 -- 2,963 --
(Max: 10% of direct) f. Total 40,000 27,369 16,050 83,419
EXHIBIT 3
CALIFORNIA STATE LIBRARY
LIBRARY-COURTS BUILDING 0 P.O. BOX 942837 e SACRAMENTO, CA 94237-OOOf
-c
August 19, 1994
Clifford Lange, Director
Carlsbad City Library
1250 Carlsbad Village Drive
Carlsbad, California 92008
Subject: LSCA I - 3225, FY 1994/95, WP 93, Grant Award #40-2826
Title: Centro de Inforrnacion
TELEPHONE: (916) 445-2585
Dear Mr. Lange:
I am pleased to approve your grant application for the above named Partnerships for Change program
for a total of $40,000 in federal Library Services and Construction Act (LSCA) funds, effective
immediately for the period ending September 30, 1995. The State Library primary consultant assigned
to this program will be Bessie Condos Tichauer, telephone (916) 653-8293. Please work with this
consultant in implementing your grant. My staff is ready to assist you in making your program a
success.
You have outlined a series of activities for your final transition year that will continue to provide
services for the Hispanic families in your community. You have assembled an excellent PFC team
that continues to build strong community support. Don’t hesitate to call on us if we can be of further
assistance during this concluding year.
Funds allowed are as follows:
Sdarks ik benefiis
Library materials
Operating expenses
Equipment (items over $5,OOO)
Program award
1994195 LSCA &moved bum
532 ,sco
2,637
10,500
0 37,037
Indirect cost (up to 10%) 2963
Total $4O,OOO
6
J
Clifford Lange -2- , August 19, 1994
On September 30, 1995 this grant program will be officially closed and no new expenditures may be
generated nor funded program activities occur. All unexpended and unencumbered funds must be
returned by November 13, 1995. This program is allowed 60 days to liquidate encumbrances which
were incurred prior to September 30. After the 60 day period, all encumbered funds which have not
been liquidated must be returned to the State Library.
Reporting on financial and program activities is required quarterly, on the forms enclosed, within 30
days of each quarter. A final narrative report is required and is due within 30 days after the close of
this grant period, by October 30, 1995. The final liquidation report, if required, is due and must be
submitted by December 15. Thus, all reporting regarding this grant award must have been received
at the State Library by December 15, 1995.
Please note this change in procedure for Fiscal Year 1993/94 regarding grant payments. Ten percent
(10%) of the total grant award or the indirect cost, whichever is higher, is withheld until the end of
the grant year. It is payable only if the grant recipient fulfills all reporting requirements and returns
all unspent grant funds by the time specified in this grant award. Failure to provide timely reports
is a serious breach of a grant recipient’s administrative duty under the grant program, which may
result in federal audit exceptions against the state and the loss of LSCA funds. The State Librarian
may extend the final deadline for good cause. Requests for extension beyond the final deadline must
be received in writing at least 30 days prior to the deadline at the State Librarian’s office.
All required reporting materials are attached to this letter. This letter and the enclosed list of LSCA
procedural requirements amend the Consolidated Application/Grant Award Certification document and
must remain a part of all your existing copies.
Best wishes for a successful program year.
Sincerely,
Cary E. strcr.=
California State Librarian
Enclosures
cc: Barbara Will
Colette Moody Bessie Condos Tichauer
Geoffrey Armour
Lynda Jones
7
PLEASE DO NOT FOLD OR STAPLE
16. ILL Period: #Weeks. 2
California State Library Federal-State Cooperative System for Public Library Data
CALIFORNIA PUBLIC LIBRARY REPORT 1994 I
17. Photocopy free up to 10 pages? N
REPORT YEAR equals
ending June 30,1994
Fiscal Year 1993-94
Library Development hices P.O. Box 942837
Sacramento, CA 94237-0001
Liz Gibson (916) 653-6752
Due August 3 1. 1994
M616 DCR - BASE
Car 1 sbad
Code: P Table: 3
~ ~~
Type or Handwrite Changes on this page. This page will NOT be OCR Scanned.
1. Library. Carlsbad City Libmry
2. Director. Cliffoni E. Lunge
3. Street Address.
1250 Carlsbad Vige Drive
Carlsbad CA 92008-1991
I 5. Public Phone. (619) 434-2870
7. FAX Phone. (619) 729-2050
9. TDD for Deaf.
11. House Dist. 43
(619) 434-8113
13. Assembly. 74
ALA, CLA, CLASS
15. Affiliations.
Dinetor
~~~~ ~~ ~~~
4. Mailing Address.
1250 Carisbad Viige Drive
Carisbad CA 92008-1991
6. Reference Phone. (619) 434-2871
8. INTERNET ID.
cLrRen.org
10. Size Sq. Miles. -42.88 40.00
12. State Senate. 38
14. CLSA System. Semi
1
M-TI, 9-9; F,S 9-5.
I have reviewed the data entered and affirm this is a complete and correct annual report
as required by the State Education Code.
Signature of Library Director. Date. <//6,/?g
CALIFORNIA PUBLIC LIBRARY REPORT M616 Carlsbad
For OCR Scanning: Please Avoid Folding Type Responses in indicated area ONLY, Avoid other markdcomments on page.
POPULATION and OUTLETS
201. Pop. Children Age 0-5
202. Pop. 0-5 as Percent of Total Pop.
203. Pop. Children Age 6-14
204. Pop. 6-14 as Percent of Total Pop.
205. Registered Borrowen as of June 30.
206. Children Bomwers Age 0-14
207. MainLibrary.
208. Branches.
209. Stations.
(if open for public service)
(at least 1400 sq.ft. 7000 vols)
2 10. Bookmobiles. Vehicle count.
2 11. Other Outlets, Deposits.
212. Hours per week Wn Library is open.
LIBRARY STAFF
251. Total count of persons employed.
full and part time. (PERSONS NOT FTE)
252. ALA LibrariarrS.(Full Time Equivalent)
253. FTE Total Librarians
(ALA or other.)
254. FIE Special professionals
who have accredited ALA Masters.
255. FTE Lib. Tech. Assistants.
256. mother.
257. FI’EVolunteers,
Average per week
Response for
FY 1m-93
100. 616
201. 5,100
202. 8.00
203. 6,800
204. 10.00
205. 76,721
206. 14,000
207. 1
208. 1
209. 1
210. 0
211. 0
212. 64.00
251. 112
252. 17.00
253. 17.00
254. 0.00
255. 10.00
256. 29.80
257. 8.00
Type Response for
1993/94 in box below.
100.
201.
202.
203.
204.
205.
206.
207.
208.
209.
210.
211.
212.
251.
252.
25:.
254.
255.
256.
257.
616
5,200
7.70
7,000
10.40
76,357
14 , 500
1
1
1
0
0
64.00
115
17.84
17.84
0.47
9.00
33.87
8.00
Page 2 QST-STAT
~
DCR STAT -
S
:S
CALIFORNIA PUBLIC LIBRARY REPORT
For OCR Scanning: Please Avoid Folding
Type Responses in indicated area ONLY,
Avoid other marks/comments on page.
INCOME
Report whole dollars only, omit cents.
Enter funds for operating expenses,
and for capital outlay.
301. LocalGovernmenk
302. Statefunds:
303. Feddfunds:
304. Otherhcome.
305. Special District Augmentation
funds for counties and districts.
306. Gifts, Fines, Fees
307. Contract Payments.
308. Capital Outlay.
taxes and allocations. (ii S's from 305. & 307.)
CLSA and PLF.
LSCA or other.
Cides S's de@iled in 306, below.)
and local fund raising.
fiom another jurisdiction.
Type or Handwrite nature of Contracts
in this space.
Page 3
M616 cartsbad
Response for FY 1992-93
100. 616
301.
302.
303.
304.
305.
306.
307.
308.
2 , 418, a27
300 I 300
57,498
60,000
0
loa I 123
0
QST-STAT
Type Response for
1993/94 in box below.
100.
301.
302.
303.
304.
305.
306.
307.
308.
1
616
2,483,857
291 , 200
40,000
123,500
0
120,466
0
41,500
DCR STAT -
CALIFORNIA PUBLIC LIBRARY REPORT M616 Carlsbad
Please Avoid Folding
Type Responses in indicated area ONLY,
Avoid other marks/comments on page.
STANDARD OPERATING EXPENDITURES
Local, State and Federal funds.
401. !&dark.
402. Benefits.
403. printfit&&.
If paid by Library.
404. Current Serial Subscriptions.
405. Microforms.
406. Audiovisual materials.
407. Othermaterials.
408. All other Operating Expenditures.
409. Capital outlay.
Include sites, buildings,
vehicles, original equipment.
Respollse for
FY 1992-93
100.
401.
402.
403.
404.
405.
406.
407.
408.
409.
616
1,571,285
329,600
186,301
138,550
0
49,171
0
514,376
16,793
Page 4 QST STAT -
Type Rsponse for
1993194 in box below.
100.
401.
402.
403.
404.
405.
406.
407.
408.
409.
a
616
1,578,422
351,359
204,175
129,058
39,000
77,139
521,147
51,910
DCR STAT -
CALIFORNIA PUBLIC LIBRARY REPORT
For OCR Scanning: Please Avoid Folding Type Responses in indicated area ONLY,
Avoid other markslcomments on page.
EXPENDITURES (Xncluded on page 4)
501. Postage and Delivery.
502. Telephone and Other
503. Contracted Computer Services.
Telecommunications.
504. Online Database Searching.
505. Preservation.
506. Expenditure for Children's
507. Adult Literacy Program.
Materials.
508. Transfer to CitylCounty divisions
for services: mint, accounting, etc.
509. Payments for Contract Service
to another jurisdiction.
510. Estimate of Services & Supplies
benefiting the library that were
paid for by other City/County
Division for report year.
PUBLIC LIBRARY FUND
5 11. Amount of PLF funds included in
5 12. PLF expended for Library Materials.
Total Operating Expenditure.
513. PLF expended for Personnel.
514. Hours of mice provided by
PLF-paid Personnel.
5 15. PLF expended on General Operating
516. PLF expended on Special Projects.
budget.
517. PLF difference from Allocation.
Explain difference in this space.
Bids for printing equipment came
in slightly over budget.
Page 5
M616 Carlsbad
Response for FY 1992-93
100. 616
501.
502.
503.
504.
505.
506.
507.
508.
509.
510.
511.
512.
513.
514.
515.
516.
517.
13 , 594
26,903
57 , 821
4,079
18 , 250
52 , 302
110 , 233
0
6,516
210 , 000
38 , 300
0
0
0.00
0
34 , 227
4,073
Type Response for
1993l94 in box below.
100.
501.
502.
503.
504.
505.
506.
507.
508.
509.
510.
511.
512.
513.
514.
515.
516.
517.
4
616
12,530
30,787
55,337
3,227
18,000
49,000
118,071
37,148
6,516
215,000
42,500
0
0
0
0
42,750
(250)
QST STAT -
-
DCR-STAT
ES
CALIFORNIA PUBLIC LIBRARY REPORT
For OCR Scanning: Please Avoid Folding
Type Responses in indicated area ONLY,
Avoid other markslcomments on page.
COLLECTIONS.
All entries are annual for fiscal year,
and are in units or items.
601. Books Added Cataloged.
602. Books Adult/YA Added Cataloged.
603. Books Added Uncataloged.
604. Children's Books.
605. Children's Books.
606. Books Total Held as of June 30.
Added, Cataloged.
Added, Uncataloged.
607. Books Children Held as of June 30.
608. Books AdultNA Held as of June 30.
609. LeasedBooks.
6 10. Govemment Documents
611. Microfilm (reels).
Inventory on hand.
in separate collections.
6 12. Microforms (not microfilm).
613. Children's Audio Materials
held as of June 30.
6 14. Total Audio Materials.
615. Films.
6 16. Children's Video Materials
held as of June 30.
617. Total Video Materials.
618. Number of Current Periodical
6 19. Book Titles Added (Cataloged)
and Serial Subscriptions.
620. CD-ROM Data disks only,
6 2 1. Serial Volumes (OPTIONAL for 1993/94)
not AudioNideo or public catalog.
held as of June 30.
Page 6
M616 Carlsbad
Response for
FY m-93
100. 616
601.
602.
603.
604.
605.
606.
607.
608.
609.
610.
611.
612.
613.
614.
615.
616.
617.
618.
619.
620.
621.
14,159
10,477
5 , 000
3 , 682
1,000
207 , 711
48 , sa2
159 , 129
0
0
9,800
207,517
2 , 018
11,392
0
1,798
11,312
1,413
10,131
10
QST - STAT
Type Response for
1993/94 in box below.
100. 616
601.
602.
603.
604.
605.
606.
607.
608.
609.
610.
611.
612.
613.
614.
619.
616.
617.
618.
619.
620.
621.
ES
ES
DCR-STAT
CALIFORNIA PUBLIC LIBRARY REPORT
For OCR Scanning: Please Avoid Folding
Type Responses in indicated area ONLY,
Avoid other marks/comments on page.
NON-ENGLISH LANGUAGES
Print Materials ADDED as of June 30.
701. Armenian
702. Chinese
703. French
704. German
705. Hmong
706. Italian
707. Japanese
708. Korean
709. Laotian
710. Russian
711. Spanish
712. Vietnamese
Print Materials HELD as of June 30.
751. Armenian
752. Chinese
753. French
754. German
755. Hmong
756. Italian
758. Korean
759. Laotian
760. Russian
761. Spanish
762. Vietnamese
757. Japanese
Print Materials ADDED in other languages. Specify
in this space. Note, these will be maintained
manually, not in statistics data base files.
M616 Carlsbad
Response for
FY 1992-93
100.
701.
702.
703.
704.
705.
706.
707.
708.
709.
710.
711.
712.
751.
752.
753.
754.
755.
756.
757.
758.
759.
760.
761.
762.
616
0
0
0
0
0
0
0
0
0
0
1,228
0
0
0
0
0
0
0
0
0
0
0
4,852
0
Type Response for
1993/94 in box Mow.
100.
701.
702.
703.
704.
705.
706.
707.
708.
709.
710.
711.
712.
751.
752.
753.
754.
755.
756.
757.
758.
759.
760.
761.
762.
1
616
933
5,673
Page 7 QST-LANG DCR LANG -
CALIFORNIA PUBLIC LXBRARY REPORT
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LIBRARY SERVICES, ANNUAL.
80 1. Total Public Service Hours.
802. Attendance in Library.
803. Reference Questions.
Omit Directional.
804. Online Database %arches.
805. Circulation of Children's Materials.
806. Circulation Non-English.
807. Circulation Non-Book.
808. Total Circulation.
809. Children's Circ as Percent of
Total Circulation.
810. In-Library use of Materials.
811. ILL loans to others.
812. ILLloansreceived.
813. Preschool Programs. Number.
814. Pre-school Programs. Attendance.
815. School Age Programs. Number.
816. sehool Age Pqpms. Attendance.
817. Adult Programs. Number.
818. Adult Programs. Attendance.
819. Total Programs. Number.
820 Total Programs. Attendance.
Page 8
M616 Carisbad
Response for
FY 1992-93
100.
801.
802.
803.
804.
805.
806.
807.
808.
809.
810.
811.
812.
813.
814.
815.
816.
817.
818.
819.
820.
616
7 I 774
745 I 332
140 I 075
220
324,317
14 I 742
281,978
1,081 , 125
30.00
0
1,275
1,428
206
5,459
94
3,328
77
2 I982
377
11 I 769
QST - STAT
Type Response for
1993/94 in box below.
100.
801.
802.
803.
804.
805.
806.
807.
808.
809.
810.
811.
812.
813.
814.
815.
816.
817.
818.
819.
820.
1
616
913
1,457
212
6 , 094
217
6,412
110
4,154
539
16,660
DCR STAT -
CALIFORNIA PUBLIC LIBRARY REPORT M616 Carlsbad
For OCR Scanning: Please Avoid Folding
Type Responses in indicated area ONLY, A Avoid other markslcomments on page.
Special Report, 1993194 FACILITIES PLANNING
****PLEASE FOR WARD, WITH THIS ANNUAL REPORT FORM, A COPY OF YOUR****
8888 88.8 MOST CURRENT FACILXTIES MASTER PLAN.
Status 0 f Jurisdiction-wide Lib- Facilities Mas ter Plan
835. Year Plan was completed, or of most recent update of Plan.
836. plan not completed, but in-Progress (1 = Yes; 0 = Not Applicable).
837 . If in-Progress, Year in which completion is expected.
838. No Plan yet developed, but plan to begin development soon.
839. If answer to #838 is Yes, provide Year in which you hope to complete your plan.
840. No Facilities Master Plan is Needed at this time for this library.
(1 = Yes, no master plan is needed; otherwise, leave blank)
(1 = Yes; 0 = No)
Provide. below. a list of Maior Libran C onstruction Roiects that are currentlv Needed,
whether YOU have a master DIZW or not,(Indicate Square footage in response box at right- > )
841
842.
843.
844
845.
846.
847.
848.
849.
850.
Name of Project
South Carlsbad Library
Cole Library
New/Exp/Rmdl
841. New
842. Exp/Rmd 1
843.
844.
845.
846.
847.
848.
849.
850.
'^"Name of ProjectAAn
Page 8a
*"New/Exp/RmdlA "
Type Resporrse for FY 1993194 in box below.
100.
835.
836.
837.
838.
839.
840.
841.
842.
843.
844.
845.
846.
847.
848.
849.
850.
616
1990
0
64,000
50,000
" " "Square FootageA A A
DCR-STAT
CALIFORNIA PUBLIC LIBRARY REPORT
For OCR Scanning: Please Avoid Folding
Type Responses in indicated area ONLY,
Avoid other markslcomments on page.
SALARY SURVEY.
Survey is of monthly ranges
for selected classifications.
Leave sections blank if inappropriate.
But do not divide sections or
add new ones. List monthly ranges,
whole dollars only, omit cents.
901. Director (monthly rate)
902. Director (monthly rate)
903. Assistant Dir.
904. AssktantDir.
905. Chief Lib. Div.
906. Chief Lib. Div.
907. BranchLibn.
908. BranchLibn.
909. Librarian
910. Librarian
911. Lib. Tech. Asst.
912. Lib. Tech, Asst.
913. Clerk Non-Pro. (Begmnmg) ..
Begin
Final
Begin
Final
Begin
Final
Begin
Final
Begin
Final
Besin
Final
Begin (general clerical; no librpry skills requirement)
Fd .. 914. Clerk Non-Pro. @egmmg)
915. Mgr. of Spec. Service. (mn-MLS) Begin
916. Mgr. of Spec. Service. (non-MLS) Final
(e.g. Literacy, A-V, or I&R Specialist)
M616 Carlsbad
Response for FY 1992-93
100. 616
901.
902.
903.
904.
905.
906.
907.
908.
909.
910.
911.
912.
913.
914.
915.
916.
5,579
7 I 120
4 I 351
5,553
2,981
3,623
2,981
3,623
2,212
3,121
1,924
2,970
1,531
2,138
3,367
4,297
Type Response for
1993194 in box below.
100. 616
901. 5,579
902. 7,120
903. 4,351
904. 5,553
905. 2,981
906. 3,623
907. 2,981
908. 3,623
909. 2,212
910. 3,121
911. 1,924
912. 2,970
913. 1,531
914. 2,138
4
915. 3,367
916. 4,297
Page 9 QST SALR - DCR SALR -
CALIFORNIA PUBLIC LIBRARY REPORT FOR : n6 16
NEW MOBILE LIBRARIES. Report Year FY 1993194
Use this page to report NEW vehicles.
Photocopy this page if several new vehicles.
Type or Handwrite Responses on this page.
This page will NOT be OCR Scanned.
I FILE DCR-BXMB
NOT APPLICABLE
Type: (B)ookmobile (T)railer Wan :
Description:
Make.
Model.
I I Year.
Length.
Book Capacity in Volumes.
I TOM miles trave14 per year. I
Number of individual Stops.
Total hours per month in public service.
(omit travel time)
Staffkg in full-time equivalent:
Librarians on vehicle. FTE.
Driver/clerks on vehicle. FTE.
Support Staff off vehicle. Fl'E.
Total materials circulation per year.
a
Yearly operating and maintenance cost.
(fuel, maintenance, repair, labor and parts)
~ ~ ~~~~ ~ ~~~~ ~~
Has adult or children's programming been conducted from bookmobile? (Y/N)
Cite example.
Page 10
California State Library Federal-State Cooperative System for Public Library Data
CALIFORNIA LIBRARY OUTLETS SURVEY 1994
Library Development Services
P. 0. Box 942837
Sacramento, CA 94237-0001
Liz Gibson (916) 653-6752
Due August 31,1994
1. Outlet: La Costa Brunch
2. Director: Chris Hob
3. Title: -H&u~&&&~B Sercviees-
Branch Manager
4. Street Address: 5. Mail Address:
-n5e~ac-k~
6949 El Camino Real, Suite 200 6949 El Camino Real, Suite 200
6. City: Carlsbad 7. Mail City: Carlsbad
8. County: San Diego County 9. Zip: 92009-8516 10. Mail Zip: 92009-851 6
11. Public Phone: (619) 434-2865 Ext: 12. FAX Phone: (619) 930-0251
13. This Facility is Owned by: (Check one)
City County Special District Public School
Other Public Agency Private Agency/Person/etc. X I
14. Is this Facility in need of (Y = Yes; N = No)
Remodeling N ?
Expansion Y?
Replacement y ?
CALIFORNIA LIBRARY OUTLETS SURVEY 1994 M616 Carisbad Outlet Name: La Costn Briluch
CORRECTIONS COLUMN BLANK.
11 For OCR Scanning: Flae Avoid Folding /I
Type Responses in indicated area ONLY, WHERE THE DATA ON FTLE IS CORRECT, YOU MAY LEAVE THE UPDATE1
285. Population Sewed By Outlet.
286. Total Outlet Staff, in lTE.
' 287 . Hours Open, Weekly.
288. Hours Open, Annually.
289. Total Number of Volumes Ht y Outlet.
290. Total Annual Circulation by Outlet.
2 9 1 . Total Outlet Operating Expenditure.
292. Year in which Outlet was Originally Built.
293. Year in which Outlet was Remodeled.
294. Size of Outlet, in sq. ft.
295. Number of Reader Seats in Outlet.
296. MSA (Metropolitan Statistical Area) Status.
0 = Not in an MSA.
1 = Within city limits of the central
city of an MSA.
2 = In an MSA but not within
the central city limits.
(If status is unknown, contact your
planning department.)
297. Type of Outlet. BR = Branch.
ST = Station.
CE = Central library.
298. Degree of Adequacy of this Facility.
(On a scale from 1 = Poor to 10 = Excellent)
Page 2
Data Currently On File
100.
120.
285.
286.
287.
288.
289.
290.
291.
292.
293.
294.
295.
296.
297.
298.
616
0020.002
15,700
7.30
64
3,328
39,785
236,000
1981
1985
4,500
66
2
BR
QST-OUTL
Update/Corrections For 1993194
100. 616
120. 0020.002
285. 20,000
286. 8.75
287. 64
288. 3,328
289. 41,781
290. 235,818
291. 315,000
292. 1992
293. 1993
294. 5,600
295. 44
296. 2
1
297. BR
298. a
DCR - OUTL
ES
California State Library Federal-State Cooperative System for Public Library Data
CALIFORNIA LIBRARY OUTLETS SURVEY 1994 II
Library Development Services
P. 0. Box 942837
Sacramento, CA 94237-0001
Liz Gibson (916) 653-6752
~
1. Outlet: Carlsbad City Library
2. Director: Clvfoord E. Lange
3. Title: Director
4. Street Address: 5. Mail Address:
1250 Carlsbad VillQge Drive. 1250 Carlsbad Village Drive
6. City: Carlsbad 7. Mail City: Carlsbad
8. County: San Diego County 9. Zip: 92008-1991 10. Mail Zip: 92008-1991
11. Public Phone: (619) 434-2870 Ext: 12. FAX Phone: (619) 729-2050
13. This Facility is Owned by: (Check one)
City x County Special District Public School
Other Public Agency Private Agency/Person/etc. 4
14. Is this Facility in need of: (Y = Yes; N = No)
Remodeling Y ?
Expansion Y?
Replacement N ?
CALIFORNIA LIBRARY OUTLETS SURVEY 1994 M616 Carlsbad outlet Name: &&bod City Library
11 For OCR Scanning: Please Avoid Folding II I Type Responses in-indicated area ONLY: WHERE THE DATA ON F'ILE IS CORRECT, YOU MAY LEAVE THE UPDATE1 II 11 CORRECTIONS COLUMN BLANK.
285. Population Served By Outlet.
286. Total Outlet Staff, in mE.
287. Hours Open, Weekly.
288. Hours Open, Annually.
289. Total Number of Volumes Held by Outlet.
290. Total Annual Circulation by Outlet.
291. Total Outlet Operating Expenditure.
292. Year in which Outlet was Originally Built.
293. Year in which Outlet was Remodeled.
294.. Size of Outlet, in sq. ft.
295. Number of Reader Seats in Outlet.
296. MSA (Metropolitan Statistical Area) Status.
0 = Not in an MSA.
1 = Within city limits of the central
city of an MSA.
2 = In an MSA but not within
the central city limits.
(If status is unknown, contact your
planning department.)
297. Type of Outlet.
BR = Branch.
ST = Station.
CE = Central library.
298. Degree of Adequacy of this Facility.
(On a scale from 1 = Poor to 10 = Excellent)
Data Currently On File
100.
120.
285.
286.
287.
288.
289.
290.
291.
292.
293.
294.
295.
296.
297.
298.
61 6
0020.001
64,300
52.20
64
3,328
165,944
830,OOO
1967
1982
24,600
146
2
CE
UpdatdCorrections For 1993194
100. 616
120. 0020.001
I 285.
286.
287.
288.
289.
290.
291.
292.
293.
294.
295.
296.
4
297.
298.
55,000
51.43
64
3,328
A - 9,096
879,530
2,241,000
1967
1982
24,600
152
2
CE
4
Page 2 QST-OUTL DCR OUTL -
:S'
* :
California State Library Federal-State Cooperative System for Public Library Data
I CALIFORNIA LIBRARY OUTLETS SURVEY 1994
Outlets Survey
Due August 31,1994
Mail to:
Library Development Services
P. 0. Box 942837
Sacramento, CA 94237-0001
Liz Gibson (916) 653-6752
Carlsbad
111616
CA0020.003
1. Outlet: Centm de In formacion
2. Director: Lizeth Simonson
3. Title: Supervisor
4. Street Address: 5. Mail Address:
3333 Hading St, Room 11 3333 Hading St. Room 11
6. City: Carlsbad 7. Mail City: Carlsbad
8. County: San Diego County 9. Zip: 92008-2424 10. Mad Zip: 92008-2424
11. Public Phone: (619) 729-6907 Ext: 12. FAX Phone:
13. This Facility is Owned by: (Check one)
City County Special District Public School X
Other Public Agency Private Agency/Person/etc. 4
14. Is this Facility in need of: (Y = Yes; N = No)
Remodeling N ?
Expansion N?
Replacement N ?
CALIFORNIA LIBRARY OUTLETS SURVEY 1994 M616 Carlsbad Outlet Name: Centm de Infomaxion
11 For OCR Scanning: Please Avoid Folding
Type Responses in-indicated area ONLY, WHERE THE DATA ON FILE IS CORRECT, YOU MAY LEAVE THE UPDATE/ 11 CORRECTIONS COLUMN BLANK.
285. Population Served By Outlet.
286. Total Outlet Staff, in FTE.
287. Hours Open, Weekly.
288. Hours Open, Annually.
289. Total Number of Volumes Held by Outlet.
290. Total Annual Circulation by Outlet.
29 1. Total Outlet Operating Expenditure.
292. Year in which Outlet was Originally Built.
293. Year in which Outlet was Remodeled.
294. Size of Outlet, in sq. ft.
295. Number of Reader Seats in Outlet.
296. MSA (Metropolitan Statistical Area) Status.
0 = Not in an MA.
1 = Within city limits of the central
city of an MSA.
2 = In an MSA but not within
the central city limits.
(If status is unknown, contact your
planning department.)
297. Type of Outlet.
BR = Branch.
ST = Station.
CE = Centnl library.
298. Degree of Adequacy of this Facility.
(On a scale from 1 = Poor to 10 = Excellent)
Page 2
Data Currently On File
100. 616
120. 0020.003
285.
286.
287.
288.
289.
290.
291.
292.
293.
294.
295.
296.
297.
298..
10,000
1.60
23
1,196
1,600
8,600
1957
900
40
2
ST
QST-OUTL
Update/Corrections For 1993/94
100.
120.
285.
286.
287.
288.
289.
290.
291.
292.
293.
294.
295.
296.
616
0020.003
10,000
1.60
23
1 I 196
1,993
12,936
$82,650
1957
900
34
2
1
297. ST
298. 7
DCR OUTL -
ELlGlBILlTY
All nominees must have performed some of their service within the past two years.
Individuals submitting the nomination must be current CALTAC voting members.
CALTAC Board members are not eligible to nominate or to be nominated during their term of office.
Only one nomination per form will be accepted. Please photocopy the form as needed.
CALIFORNIA ASSOCIATION OF LIBRARY TRUSTEES AND COMMISSIONERS
1994 Awards Nomination
APPLICATION FORM
Categories: Please check the category for which the nomination is being made.
- 1.
- 2.
3.
- 4.
- 5.
X - 6.
Trustee. Commissioner. or System Advisory Board Member for outstanding service to a local
library or system.
Librarian for outstanding work with a Board of Trustees or Commission (Librarians who served their
libraries or systems with outstanding work are honored in their own professional organization).
Newsoaoer. radio station. or television channel for outstanding media coverage or special
services to libraries.
Oraanization or individual making a significant financial contribution to a library or
library program.
Elected local. state or federal official from California for special support or promotion of legislation
to benefit libraries and/or library services.
Individual volunteer for outstanding or continuing volunteer service to a library.
Individual or oruanization beinu nominated:
Carrie and Randy Scott Name
Address / 5248 Hubbert St.
Oceanside, CA 92056 City, State, Zip
Phone ( 619 945-361 7
CALTAC member makina the nomination:
Emmett J. Woodward, Jr.
4225 Trieste Dr.
Name
Address
city, State, zip
Phone ( 619 ) 729-1019
Carlsbad, CA 92008
Carlsbad City Library Library or library system
NOMINATION MATERIALS
' A letter of nomination must be attached, clearly stating why the nominee is worthy of recognition.
* A maximum of three (3) additional pages of support may be included (Le. press clippings, copies of recom-
mendation letters, etc. Items may be reduced in size but must be legible). I-
Please return this form and all nomination materials by SEPTEMBER 12,1994 to:
Alice B. Grigsby, CALTAC Awards Chairman
10901 Ardath Avenue
Inglewood, CA 90303
(21 3) 779-5827 CALTACTICS 5
September 7, 1994
Alice B. Grigsby
CALTAC Awards Chairman
10901 Ardath Avenue Inglewood, CA 90303
Dear Ms. Grigsby and CALTAC Awards Committee:
Through its annual awards, CALTAC has been pleased to honor the
contributions of outstanding individual library volunteers. This
year I would like to offer CALTAC the unique opportunity to honor
a husband-and-wife team who have functioned as complementary halves
of an extraordinary volunteer commitment. Carrie and Randy Scott
have shared the vision, the cheerleading, the organization, and the
technical expertise to make computer-assisted learning a dynamic component of adult literacy instruction at the Carlsbad City Library.
In 1991, the library's Adult Learning Program had 2 second-hand computers in a corner of a tutoring classroom. They were rarely
used. Carrie and Randy, however, could see the tremendous
potential of computer-assisted instruction, and they proposed
creating a full computer lab: in its own room, with state-of-the-
art equipment and software specially selected for the needs of
adult learners and volunteer tutors. To fulfill this dream, the
library used matching State Library literacy grants to purchase the
hardware and software. However, every hour of labor required to create and nurture the computer lab has been donated. Randy's
expertise is in hardware: he developed all the specifications for
the lab, installed and networked the 4 new computers, including CD-
ROMs, installed and adapted all the software, wrote original software, and for 3 years has performed all the ongoing maintenance
and trouble-shooting. Carrie's expertise is in adult literacy and
software. A volunteer tutor and tutor trainer for 7 years, she previewed hundreds of software programs, selecting only those most appropriate and friendly for adult learners and volunteer tutors. She designed training programs and has personally guided scores of adult learners and tutors through the jitters of initial computer
use. Together, Randy and Carrie have contributed over 3500 hours,
since 1991, in professional expertise and leadership to the
Carlsbad City Library Adult Learning Program's computer lab.
1250 Carlsbad Village Drive - Carlsbad, CA 92008-1991 - (619) 434-2870
CALTAC Awards 1994: Volunteer Carrie and Randy Scott Carlsbad City Library Page 2
The most significant results of the Scotts' efforts are apparent during a visit to the computer lab, when one feels the excitement of learning, the growth in self-esteem, and the bonds that grow from helping one another. At one computer, an adult learner and tutor are concentrating on an intensive phonics program. From a second computer, the voice and gestures of Harry Truman emerge, as an adult learner demonstrates for a volunteer tutor how to use the new CD about American Presidents. Another learner is using a word processing program to write a menu for his restaurant. Working in pairs and individually, adult learners are expanding the hours of
learning they have each week, as well as the variety of skills and knowledge they take back into their jobs, homes, and community.
Carrie and Randy Scott have devoted their evenings, weekends, and
even vacation days to the library's Adult Learning Program. This time commitment is in addition to the 60-hour-a-week careers they each have. Many adult learners and volunteer tutors have commented that they wanted a way to express their gratitude to Carrie and Randy for making the computer lab a vital reality. In the enclosed letter, thirty-three adult learners join with me to endorse the nomination of Carrie and Randy Scott for CALTAC's award for outstanding volunteer service.
President
Enclosures (2): Letter from adult learners
Photos (4)
CARLSBAD cum LUBWARV
ADULT LEARNING PROGRAM
August 11, 1994
Dear California Association of Library Trustees and Commissioners:
We are all adult learners in the Carlsbad City Library Adult
Learning Program. We are in this program so that we can improve
our reading and writing. We want you to know that Carrie and Randy
Scott are the ones who have made it possible for us to have a
computer lab. They set up and fix the computers, and they always
take the time to help us if we have questions or problems. Carrie
and Randy are really special people, and we want to let them know
how much we all appreciate what they have done for us. They are
our friends, and they are definitely '*outstanding volunteers.1*
-
1207 CARLSBAD VILLAGE DR., SUITE 0, CARLSBAD, CA 92008 (61 9) 434-2998 FAX (61 9) 720-7621
study together in the computer lab.
CIRCULA TION
v Print/Audio
Video Equipment
TOTAL:
BRA" Print/Audio
Video
TOTAL:
CENTRO TOTAL:
GRAND TOTAL:
Centro Genealogy
Adult
Online
Branch
' Children's
TOTAL:
CARLSBAD CITY LI BRARY
STATISTICS
Auaust 1 994
Media
Graphics
TOTAL:
Aug . Aug .
1993 1994
56,358 52,795
15,443 13,058
13 10
17 , 162 ia, 772
2.709 2AzQ
ig,a71 21,692
1,166 a33
92, a7a 88,388
143 223
1,301 1,341
1,265 1,467
6,022 7,183
30 17
2.367 1.934
11,128 12,165
45 42
2020
65 62
% Chanae
-6 - 15
23
-a
+9 u
+9
- 29
-5
+ 56
+3 + 16 + 19 - 43
18
+9
-7 --
-5
Aug . Aug .
1993 - 1994 % Chanae
PEOPLE COUNT (Daily Average)
51
1,820 537
2,408
94
1,648 685
+ 84
-9 u
Centro Main Library Branch
2 , 427 +1 TOTAL:
ATTJWDANCE AT PROGRAMS
24
136
33
722 102
245
216
16
698 118
+ 920 + 59 - 52
-3 u
Centro Genealogy Adult Children's: Main Branch
1,293 + 27 TOTAL : 1,017
155
132
301
121
-1 - 16 - 24 + 51
Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad
157
158
396
80
24
791
344
24
877 195
Centro Main Library Branch
-- - lo u
+6 1,096 1,159 TOTAL :
1.732 1.416
1,082 1.287 ITEMS WITHDRAW
2
0 (D t
0 9
k
l-
l-
d 7
0 8
0 9
k
l-
l-
e l-
(0
0 (D
9
l-
0 2
0 8
0
0 9
0 8
a c c