HomeMy WebLinkAbout1995-01-18; Library Board of Trustees; MinutesMINUTES
MEETING OF:
TIME OF MEETING:
DATE OF MEETING:
PLACE OF MEETING:
LIBRARY BOARD OF TRUSTEES
3:OO p.m.
January 18, 1995
City Council Conference Room
CALL TO ORDER:
President Woodward called the Meeting to order at 3:04 p.m.
ROLL CALL:
Present: Library Board Trustees Woodward, L'Heureux and Moss. Library Board Trustee Curtin
arrived at 3:07 p.m.
Absent: Library Board Trustee McCann.
Also Present: Cliff Lange, Library Director
Geoff Armour, Assistant Library Director
Barbara Otwell, Friends of the Library .
APPROVAL OF MINUTES:
On motion by Library Board Trustee L'Heureux, the Minutes of the Regular Meeting held November 15,
1994, were approved as presented.
- AYES: Woodward, L'Heureux and Moss
MONTHLY LIBRARY DIVISION HEADS REPORTS
President Woodward refer;& to the reports contained in the packet, and asked for comments or
questions. There were none at this time.
LIBRARY BOARD COMMENTS
There were no comments from the Board.
NONPORT BEACH PUBUC LIBRARY VISIT - Discussion
Or. lmge stated that he would like to get the Board Members' reactions to the tour of the Newport Beach
Library.
The consensus of those who took the tour was that the library was 'cold' and seemed bare because of
the small amount of artwork or decorations on the walls.
Geoff kmour commented that there is a lot of open space in the stacks in the Newport Beach tibrary-with
a great deal of room for expansion. There is concern about that in the proposed library here in Carlsbad,
and that there won't be enough room for expansion.
January 18,1995 LIBRARY BOARD OF TRUSTEES Page 2
NEWPORT BEACH PUBLIC LIBRARY VISIT (Continued)
Board Trustee L'Heureux stated she was impressed with the study areas, and Dr. Lange stated that there
will be a study room upstairs in the new library.
CARLSBAD CITY LIBRARY COMPARED TO SAN DIEGO COUNTY PUBLIC LIBRARIES AND TO
CALIFORNIA PUBLIC LIBRARIES
President Woodward referred to the report included in the packet, and Dr. Lange stated that Geoff Armour
makes this report. Dr. Lange added that the Library rates very high in San Diego County, and not too bad
in the entire State.
Geoff Armour said that Newport Beach is about the same size city as Carlsbad, and we are right behind
them in circulation per capita.
STRATEGIC PLAN UPDATE - Update
Dr. hge reported that the Task Forces are working on the goals and completed surveys and summary
that Geoff Armour compiled on the surveys done in October. He said that one of the frustrations in the
process is the nebulous status of when the new library will ,be built. Dr. Lange said that he is proceeding
on the assumption that the money for the library will remain in the 1996-97 budget. There are some
encouraging signs in the economy and the Governor's budget did not contain provisions for taking more
property taxes from cities. The last three years the State has taken money from the cities, and there is no
certainty about what they will do. Dr. Lange said that hopefully that is behind us and we can move forward
with planning and building the library, which will be a two-year process. If the library is started in the fall
of 1996, it should open in the fall of 1998. That would mean the closing of this library building and
remodeling; reopening nine to twelve months later. Or. Lange said that this would put off much of the
impact on the operating budget until probably the 1999-2000 fiscal year.
Dr. Lange continued, stating that this fall the plans for the new library will need to be reviewed and some
changes made. The layout of the library may be different as a result of the technology and the type of
wiring may be different He said that the prices will not be current for the equipment and furniture. The
Architects and Interior Designer will return, and of course this will cost more money. The design for the
library was completed four years ago.
In conclusion, Dr. Lange said the Division Heads and Task Forces will meet together and set objectives
and then the Library Board Members will become involved.
UBRARY/CHAMBER OF COMMERCE LIBRARY BUSINESS RESOURCES WORKSHOP, JANUARY 20,
1995. 7:OO - 9:OO A.M.
Dr. Lange called attention to the agenda which was included in the packet, stating this workshop is to let
the businesses know what the library has to offer them. The Friends of the Library will serve a continental
breakfast and the Carlsbad Business Journal had an article about the workshop with a coupon promoting
it. There have been 22 people signed up at this time, and there will be more, with a limit of 40 to attend.
He called attention to the Business Survey which will be given to those in attendance at the close of the
workshop.
January 18, 1995 LIBRARY BOARD OF TRUSTEES Page 3
LIBRARY GENERAL STAFF MEETINGS SCHEDULE FOR 1995
Or. Lange referred to the schedule of meetings contained in the packet, stating the decision was made
to hold the meetings every month the coming year. They are on Thursdays, at 8:OO - 8:45 am., and Dr.
Lange invited the Board Members to attend the meetings.
STATE OF THE CITY VIDEO
The Board watched the State of the City Video, and Dr. Lange stated that it is available in the Library and
can be checked out.
DIRECTOR'S REP0 RT:
Dr. Lange reported that !he restrooms remodel is nearing completion, with the rain slowing down the work
on the steps from City Hall up to the Library. He said they are hoping to get the restrooms completed in
time for the Workshop on January 20. The Coffee Cart is on hold until after the restrooms are remodeled.
Or. Lange stated that the Graphic Artist has left for a full-time position. He is interviewing an applicant and
will probably hire him tonight.
Dr. Lange reported that the Friends book sale is scheduled for this coming Saturday in the front yard of
the Library. If it rains on Friday, the sale will be postponed for one week. He said the Friends donated
the funds to pay for the hookup of the Branch Library to the C.D. ROM Reference data bases.
Dr. Lange stated the City and the Library are looking at the lnternet. At the California Library Association
Conference, one company said they would provide a package of a onetime cost to hook up and a
monthly fee. Their sales representative met with Dr. Lange and Information Systems. A City committee
is being formed to look at the various options, and Dr. Lange said he feels it makes more sense for the
City and the Library together to make the connection to Internet. He said it may also be possible to gain
lnternet access through the Serra System. He said that his ultimate goal is to provide public access to
the Internet.
Geoff Armour stated that NeWport Beach and Bakersfield have public access to Internet, with just dialing
a 900 number to get access. With the City involved, the costs could be shared across the City
Departments, with a flat cost.
Dr. Lange stated he has been serving on the Statewide Task Force on the restructuring of public libraries,
and the final draft report of the recommendations is ready. A conference call will be held sometime next
week for the final version, which will be sent out early in February. There will be one final meeting
scheduled for March 23 - 24, and then it will be sent to the Governor and other interested parties. He said
there actually is not a lot of re-structuring recommended. The Library Board Members will get copies of
the report.
Geoff Armour commented that there are two months of statistics included in the packet. He called
attention to the circulation figures, and noted that circulation has been flat or down for the last six months.
Staff has been searching for the reasons; have they maxed out? Is it parking, resources, population or
what? He said that another interesting item is the video, which took a significant nosedive. Although
circulation is down, revenues are going up because the fees were raised.
Dr. Lange added that Sunday hours are planned for the new library.
January 15,1995 LIBRARY BOARD OF TRUSTEES Page 4
FRIENDS OF THE LIBRARY:
Barbara Otwell reported on the planned book sale for this coming Saturda; -if it doesn't rain. She also
mentioned that they will be providing refreshments for the Chamber meeting on Friday. The next meeting
of the Friends will be tomorrow night, Thursday, January 19, at 7:OO p.m.
GENEALOGICAL SOCIETY:
No report.
SERRA ADVISORY BOARD:
President Woodward stated the Serra Board will meet tomorrow, Thursday, January 19, at 1O:OO a.m., in
Chula Vista.
PUBLIC COMMENT:
None.
ADJOURNMENT:
By proper motion, the Regular Meeting of November 16, 1994, was adjourned at 4:03 p.m.
Respectfully submitted, . -
.'
C
ADULT LEARNING PROGRAM
Monthly Report
November 1994
- 1. CALTAC Award
On November 12, Carrie and Randy Scott, volunteers with the Adult Learning
Program, were presented with the "Outstanding Library Volunteers 1994" award
by the California Association of Library Trustees and Commissioners. The award luncheon was part of the California Library Association annual conference and
took place at the Disneyland Hotel. State Librarian Kevin Starr was present for
the award and later referred to the Scotts in his remarks.
22 Emblem Club Award
On November 2, the Oceanside Emblem Club presented adult learner Curtis
Luster with a $500 scholarship towards his college education. This scholarship is
the first known scholarship towards higher education specifically given to an adult
enrolled in an adult literacy program anywhere in the nation. Also present for the
award ceremony were Curtis's family, Assistant Library Director Geoff Armour,
Adult Learning Program Coordinator Lynda Jones and Program Assistant Anita
Stafford, and Curtis's volunteer tutor Everett Hilliard.
- 3. Media Articles
During November, several news articles appeared about Randy and Carrie Scott
and about the Emblem Club's award to Curtis Luster:
-BZa&-Citizen, Nov. 2, article and photo of Curtis Luster
-North County Magazine, Nov. 23, article and photo of Curtis Luster
-Blade-Citizen, Nov. 25, article about Randy and Carrie Scott
- 4. Tutor Training
On November 10, ten new tutors completed tutor training.
- 5. California Libraw Literacv Services Grant
On November 8, the City Council approved submission of the library's application
for a 1994/1995 California Library Literacy Services matching grant. At the end
of November, the library was notified that a matching grant of $23,642 had been
awarded by the State Library.
- 6. Tutor Focus Grouus
Procedures were developed and implemented to systematically record in the
computerized literacy program management data base the reading and writing
assessment levels of adult learners in the program. The first use of this data base
has been to group together tutors whose learners are facing similar challenges. In
an effort to provide better support and guidance to tutors, VISTA Volunteer
Shirley Taylor and a task force of tutors are organizing these Tutor Focus Groups
for discussion of concerns and methodology.
- 1.
=U)L‘LT LEAWING PROGRAM
Monthly Report
December 1394
Outstanding Volunteers
On December 1, the Beach Yews carried an article and photo of Carrie and
Randy Scott. volunteers with the Adult Learning Program. who were named the
Outstanding Library Volunteers for 1994 in California by the California
Associationlof Library Trustees and Commissioners (CALTAC).
Council meeting on December 13, Mayor Bud Lewis presented the Scotts with a
Certificate of Recognition from the City oi Carlsbad for their contributions to the
library’s Adult Learning Program.
At the City
2- 6-MONTH PROGRESS REPORTS
As required by the State Legislature and State Library, during December all
learners matched with tutors were intenlewed to assess their progress over the
past 6 months. using the California Assessment of Learner Progress Evaluation
Process (CALPEP). VISTA volunteer Shirley Taylor coordinated this effort. This
procedure will be followed every 6 months and the data reported to the State
Library. Software is being developed at the state level to facilitate statistical
reporting. It is not known at this time if individual programs will be able to
analyze their own statistics with the software.
32 SAY DIEGO COUNCIL ON LITERACY RECOGNITION
On December 7, the San Diego Council on Literacy held an event honoring
literacy program coordinators and celebrating the year’s accomplishments.
Attending from Carlsbad’s Adult Learning Program were Assistant Library
Director Geoff Armour, Program Coordinator Lynda Jones, Program Assistant
Anita Stafford, VISTA volunteer Shirley Stafford, and tutor trainer Elaine Tietz.
The event was held at the San Diego Downtown YMCA.
- 4. TUTOR FOCUS GROUP
On December 8, the first Tutor Focus Group event was held. Nine tutors, all
with learners at the beginning skills level, met to share successes and challenges.
VISTA Volunteer Shirley Taylor facilitated the discussion. Future Tutor Focus
Group events will bring together tutors with similar needs to introduce new
resources.
- 5. CALIFORNIA LIBRARY LITERACY SERVICES GRANT
On December 20, the City Council formally accepted the library’s 1994/1995
California Library Literacy Services (CLLS) grant of $23,642 from the State
Library.
Adult Learning Program
Decem be r 1994
-2-
- 6. INTENSIVE COMPUTER TUTORING
The program is experimenting with intensive phonics tutoring, with some
tutorflearner pairs using the computer lab up to 5 days a week. During part of
December and January tutor Angela Hodges. who is on break from college
classes, is tutoring fulltime, meeting daily with 4 learners scheduled throughout
the day.
tutoring resources (1 tutor working individually with 4 learners), made possible by
the computer lab, may be modified and used more in the future.
With the long list of learners waiting for tutors, this efficient use of
L MEETING WITH COUNTY SUPERVISORS
On December 8, Program Coordinator Lynda Jones was part of a delegation from
the North County Directors Council to meet with outgoing County Supervisor
John MacDonald and incoming Supervisor Bill Horn. The delegates represented
a range of social and health service agencies, both private and public. The
purpose of the meeting was to establish lines of communication with the new
Supervisor to better meet the growing human care needs of North County
residents.
Cff ZLVREN 'S 91 VZSZON
MONTHLY STATEiMENT
NOVEAIGER r 994
The Stotry 06 Chanukah wan given by Judy Shupak in the CUdrren's Libmy.
ptruMun included mubic, pupp&y and poWo hthecl. Many pmed and
ckiechen &ended tkib mlLeticuRtUhae paogham and spoke &guy 06 the ptrenentation.
Tkid pn.0gm.m has been apomotred by the F/Lien& 06 the Libmy 60tr the pasZ
2 yew.
Hen
The Ckiedrren'a Libhanian wan asked to be a judge in Hope School'b "Re~LedanA"
campetLCion don. akt~ and LLtWe don ghcrdecr K ,though 6.
Libtrahian wa~ do invded again tu take paM in the Ufivenhain Pionem
EeemevLtarry SchooL'a ann& Communcty Read-In.
The CUdhen'a
C.L.A. was intaes-ting as u&.
wd, what wan thme w~u6ascina;ting.
in technology, cln oppoaed to sa2ictey book ,$omLLtJ.
ALthough fime wene 6weh exkibdonn than
Thme heem to be a de6ini;te inmeae
COLLECTION DEVELOPMENT AND ACQUISITIONS
STATISTICS REPORT
November 1994
Items Received
Books - Adult
--------------
Main
Branch
Centro
subtotal
Books - Children Main Branch Centro subtotal
Audio - Adult
Audio - Children
Video
Total Received
190
71
0 261
120
50
0
170
155
34 19 208
56
81
15
152
345
105
19
469
176
131
15
322
2,322
488
84
2,894
791
266
46
1,103
67 65 132 599
5 8 13 202
76 15 68 159 792
579 448 68 1 , 095 5,590
....................................................................
Direct-ordered Videos Cataloged at PMSC
current Fiscal
month Year to Date
videos 40 344
B C T = Baker & Taylor
PMSC = Professional Media Services Corporation
COLLECTION DEVELOPMENT AND ACQUISITIONS
STATISTICS REPORT
December 1994
Current Month Fiscal
Items Received B&T Direct PMSC Total to Date
Year ......................................
-------------- ................................................
Books - Adult
Main 387 283 670 2,992
Branch 70 40 110 598
subtotal 457 324 781 3,675
Centro 0 1 1 a5
Books - Children
Main 126 7 Branch 54 1 Centro 0 19 subtotal 180 27
133 924
55 321
19 65
207 1,310
Audio - Adult 133 86 219 818
Audio - Children 1 70 71 273
Video 24 6 9 39 a31
Total Received 795 513 9 1,317 6,907
--------------------------------------------------------------------
Direct-ordered Videos Cataloged at PMSC
B & T = Baker & Taylor
PMSC = Professional Media Services Corporation
,I W Genealogy - Local History Statistics E'S 1994 - 1995
HOLDINGS : Current Total Total. Total.
November
Month Additions Holdings Holdings
Additions Current FY Last Fy
66 1,109 31 , 883 30 , 774 Ti t1.2~ Volumes 89 1,478 40,893 39,415
Description of holdings: Titles Volumes Cataloged in INLEX
Books
Books - Microform Periodicals - Bound Periodica1.s - Microform
Maps Microfilm (census, etc.!
Microfom added this month:
Books - GEN-CIRC
CD-ROMs
Film
Fiche - 94
9 , 1-56
16 , 705
443
156
179
5,226
18 -
405
2,021
11,587
793 . -_
18,155
3 , 086
1,792
183
5,438
88 , 656
Non-Circ.
Circ.
Microf om
Total
14 I 858 793
14 I 839
30,490
CALENDAR YEAR GOALS: This month Total calendar year
Volunteer hours 28 356 Programs held 4 44
134 2 I109 Attendance
NSDCGS book/equipment expenditures $612.00 $23,483.96
ACTIVITY: This This +I - Total
Month Month This FY
Last FY
Reference questions 1 / 1.30 1,102 + 28 6 , 336
Daily average 49 48 +1 51
Researchers registered 968 762 +206 5 I 060
Circulating checkout 137 129 +8 825 Daily average 41 34 +7 340
Daily average 6 6 - 7
Total
Last FY
14 , 608 49
11 1 231 ,138
2 / 010
7
DISTRIBUTION OF RESl3Rc"ERS:
City This This County This This State ' mis This
Month FY Mxlth FY Month FY
1 2 Alabama 1 1 112 Carlsbad -- 161 924 Alameda- --
1 11 East S.D. area 17 155 Dae 74 431 Florida -- 34 146 Idaho 1 1 Escondido area 45 297 San Bernardino 3 25 Illinois 17 12 is Obispo 1 1 Missouri Fallbrook 25 139 san Lu Oceans ide 175 884 Santa Clara 2 2 11 Oreqon 22 28 S.D. City etc. 178 839 Ventura --
1- San Marcos 21, 231 others -- Utah Washington 1 7 -- 81 447 -- Vista
36 others -- ---LA
-- 22 92 Arizona Del Mar area 5 50 jlos Anaeles
Encinitas area 27 237 averside
-.I__ 4 Nevada 2 6
20 Texas
-- -- _I_- -- -- --
Geneal.ogy - Local. History Statistics FY 1994 - 1995 December
HOLDINGS : Current Total Tota J. Total.
Month Additions Holdings Hal-dings
Additions Current FY Last FY
Titles
Vo I. me s
52 1, 161 31 935 30 , 774
73 1,551 40,966 39 , 415
Description of holdings: Titles Volumes Cataloged in INLEX
Books
Books - Microform
Periodicals - Bound
Periodicals - Microform
Maps
Microfilm (census, etc.)
Microforms added this month:
Books - GEN-CIRC
CD-ROMs
Non-Circ . Circ. Microf orm
Total
9 202
16 705
Ad0
11 , 647
800
14 922
800
14 846
30 568
18 , 155
3,088-
1,792
183
~~~ 156
i 70
5,230
19
5 255
46
Film
Fiche
4 409 5,442
2,021 88 , 656 -
CALENDAR YEAR GOALS: This month Total calendar year
Volunteer hours 25 38 1
Programs held 1 45
Attendance 21 2 , 130
NSDCGS book/equipment expenditures $588.64 $24,072.60
ACTIVITY: This This +r - Total Total
Month Month This FY Last FY Last EY
Reference questions 1,067 1 , 057 +10 7 , 403 14,607
5 , 761 11,231
Daily average 28 27 +1 38 38
Daily average 43 42 +1 49 49
Researchers registered 701 644 +57
Circulating checkout 111 143 -32 936 2 , 010
Daily average 5 6 -1 6 7
DISTRIBVTION OF RESEARCHERS:
City This This County !Phis . This State . This This
Month FY Wnth FY Month FY
Carlsbad
Del Mar area East S.Jl. area
Encinitas area Escondido area
Fallbrook
Oceanside
S.D. City etc.
San Marcos
Vista
1039 115 7
16 48
24
Alameda2 Inmerial 2
Loss 5 Monterev2 -62
Sacramento-
Riverside 29
$. Tuis Obispo 1
Santa Barbra 1
Sonoma 2
4
6
4 97
Arizona Colorado
Nevada
pklahoma Oreqon
Pennsvlvania
Tennessee
8 6 21 18 57 179 253 2
3 L 3.
1
8 3 3 493 - 175
1
34.0 151 1033 965 253
496
12 149
.126 -
2
1 1
1
1
2
7 - Utah
Virqinia
2
1
58 1
22
49 other
LA COSTA BRANCH LIBRARY
Monthly Report
November 1994
*CIRCULATION*
Branch circulation reached a total of 21, 689 in November. This
total included 11,182 adult items, 8,252 children's items and
2,255 video tapes. Total increase in circulation was 11% over
November, 1993. Circulation averaged 86 items an hour or 943
each day. Hourly circulation increased 11% and daily, 9%.
*USERS*
The total number of library users was 17,186. This was an
average of 68 each hour and 747 each day. Total number of users
increased 20% over last year. Hourly increase was 17% and daily,
20%.
*STAFF*
The first round of intereviews was held for the Branch 3/4
position on November 30. Twelve in-house people (City of
Carlsbad employees) were interviewed. The five most qualified were selected for final interviews scheduled for December 14. This new position will be placed in charge of the Branch Children's area.
*NETWORK*
The Branch library will soon be networked with the Main Library's
C.D. ROM Reference data bases. Friends of the Library approved
funds for the purchase of the necessary computer equipment at
their November meeting. This major addition to Branch Library
business community.
. reference services will be especially helpful to the local
LA COSTA BRANCH LIBRARY
Monthly Report
December 1994
*CIRCULATION*
Branch circulation reached a total of 17,517 in December. This
total included 9,769 adult items, 5,577 children's items and
2,171 video tapes. No comparison can be made with December, 1993. Statistics are incomplete for that month due to the closure of the old facility on December 20 to move to the new location.
*USERS*
Total number of library users was 15,976. This was an average of
639 each day and 61 each hour. Again, no comparison can be made
with December of 1993.
* STAFF *
Pat Brunini was hired to fill the new 3/4 position which will be responsible for the children's area. Pat has been with the library for 11 years and has been developing the children's area as a
clerk for 4 years. For the last 11 years, she has organized the
Summer reading program at the Branch and been responsible for its
operation. She will begin her new position on January 17, 1995
Pat is tri-lingual, speaking Spanish and French fluently.
*PROGRAMS *
As a special holiday treat, Singing Strings, a wife and husband
team, performed for an hour in the Children's room on December 7.
Seventy-five children and adults enjoyed the group's guitar, harp,
flute and vocal concert.
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PARTNERSHIPS FOR CHANGEXENTRO DE INFORMACION
Monthly Report
Nov~b~ - 1994
1.- Centro de Infonnaci6n Newslerter. Over 1400 copies of the November and December
Centro de Information Newsletter in Spanish and English were distribured in the
community during the last week of November.
2.- AdultPr~-_ * E. On November 10, Headstart held its monthly parents' rneering
ar the Centro. On November 22,
Consumer Credit Counseling made a presentation about credit and debt counseling to a
group of patrons. The Spanish Literacy Tutoring met three times this month.
Both parents and children attended the meeting.
3.- Children'sPronramrmn * E- - Bilingual storyhours have been continuing three times a week
during the month of November. The Sewing Club met three times this month. Children
from Jefferson School are participating in a reading program at school called "Books and
Beyond". The Centro staff has been working with parents and teachers in helping children
to accomplish their reading assignments.
4.- On November 3, parents and children from the Headstart
Homebased Program visited the Centro for a storytime and tour. Parents, new to the
program had the opportunity to apply for library cards and they all received information
about the library services available for them at the Main Library and the Centro de
Enformaci6n.
Tour at the Centro.
5.- Communit~ partners hi^. The Centro was used as a polling place on November 8,
Election Day. Three hundred Carlsbad residents voted at this site.
6.- Community Outreach. On November 1, Centro Supervisor Lizeth Simonson was invited
to the Migrant and Bilingual Parents meeting to promote the library and the services that
the Centro de Informaci6n and the Main Library have to offer to their families. On
November 20, Centro staff participated in an Alternative Christmas Celebration at the
Pilgrim Congregational Church. Members of the church donated $100.00 worth of books
to the Centro de Informaci6n.
7.- Conference on Books in S~anish. On November 19, Centro staff members Olivia Reyes
and Lizeth Simonson and Library Collection Development Supervisor Susan Simpson
attended the 4th annual Conference on Books in Spanish for Young Readers at the San
Diego Convention Center. The conference had book exhibits and speakers. Conferees had
the oppormnity this year to see newer and more varied Spanish and bilingual materials
offered by a larger number of vendors and publishers than in past years.
8.- Centro SuDervisor Position. On November 8, the City Council approved the job
description for the Centro Supervisor. This approval authorizes the Human Resources
Department to proceed with recruitment.
PARTNERSHIPS FOR CHANGEKENTRO DE INFORMACEON
Monthly Report
December - 1994
1.- Adult Pro- On December 15, Headstart held its monthly parents' meeting
with a presentation on nutrition and how to maintain good health. This presentation was
conducted by Ms. Angie Valencia, health educator, from Vista Community Clinic. Both
adults and children attended this program.
2.- children's pro7 ' E. On December 8, Centro staff prepared a Christmas party for
the children with the traditional "Piiiata Navidefia", a Hispanic tradition during these
festivities. Children and adults enjoyed a bilingual Christmas story followed by an activity
related to the story. The Sewing Club met four times this month. Bilingual storyhours
have been continuing weekly during this month at the Centro.
3.- Christmas Party at the Main Library. On December 2, Centro Staff members Jos6
Maldonado, Edith Rodriguez and Lizeth Simonson participated in the Christmas Program
in the Children's Department of the Main Library. After the reading of a bilingual
Christmas story "Too Many Tamales", children and adults enjoyed eating tamales. Fardies
from the Centro attended to the program.
4.- Tour at the Centro de Informaci6n. On December 13, a group of first grade students
from Buena Vista School visited the Centro. Centro Supervisor Lizeth Simonson read a
story to the group followed by giving information about the Centro's library services,
schedule, and children's programs in both the Main Library and the Centro.
5.- Redtment for Centro SuDervisor Position. The recruitment for the Centro Supervisor
position was held from December 1st to December 12th. The interviews will take place
on January 19, 1995.
REFERENCE ACTIVITIES FOR NOVEMBER, 1994
Reference questions totaled 7629 ,during the month of November,
an increase of 1 ,012 over iast year. Reserves totaled 1801 , an
increase of 256 over last year. Online Searches totaled 24 , a
decrease of 3 over last year. Interlibrary Loans totaled 104 items
received! 4 over iast year and 92 items were sent to other libraries.
During the month of November, there were 2 Reference Skills Classes,
2 Tours and I Book Talk.
On November 10 there was a Reference Materials Selection
Committee Meetina: $585 was spent on new materials and $654 was
spent on updates.
Calk Ahrens attended an Investment in Excellence facilitators meting
on November 1.
Char Kennedy represented Carlsbad at a Serra Reference and
Collection Development Meeting at Oceanside Public Library on
November 7 9.
Five Reference Staffers attended Reinvestment in Excellence on
November 17: Leiia Dooley, Fern Gordon, Char Kennedy, and
Penny Thompson, with Callie Ahrens as a facilitator.
REFERENCE ACTIVITIES FOR DECEMBER, 1994
Reference questions totaled 6446 during the month of December,
an increase of 602 over last year. Reserves totaied 1268 , an
increase of 108 over fast year. Oniine Searches totaled 24 , a
decrease of 13 over iast year. Interlibrary Loans totaied 84 items
received, and 42 items were sent to other libraries.
During the month of December, there were 6 Reference Skill
Classes, including one presented at Mira Costa College by Callie
Ahrens.
On December 1 , there was a Reference Materials Selection
Committee Meeting: $266 was spent on new materials and $585 was
spent on updates.
Callie Ahrens attended an Investment in Excellence facilitators
meting on December 3.
Char Kennedy and Callie Ahrens met with a representative from
University Microfilms on December 7, to learn about new products,
including their version of full-text periodicals on CD-ROM format.
Technical Services Report
November 1994
In November, Technical Services staff added 1,089 books and 358 audiovisual items to the library's collection. A total of 634 books and 225 A-V items were withdrawn from the collection.
Library users with computers made 378 calls to the library's
dial-up catalog in November. In addition, the library catalog was accessed through Main Street on Daniels Cablevision 123
times.
The 3M Selfcheck station at the La Costa branch was used to check
out a total of 1,155 items in November. This was 5% of the total
branch circulation for November.
In the middle of the month, Terry Bradshaw, one of our library
assistants, left on maternity leave. Her twins haven't been born
as this report is written (December 5), but they are expected
within the next week or two. us in early 1995.
left vacant with the retirement of Rhoda Kruse, we have lost
almost a quarter of the Technical Services hours.
We hope that Terry will return to With Terry on leave and a cataloging position
Chris Pickavet and Mary Sasso attended programs at the annual California Library Association conference, held this year in
Anaheim over the Veterans Day weekend. Technology was the hot topic this year, with the Internet receiving special emphasis. Related issues that received attention were confidentiality, fees
for access, copyright of electronic information, and use of
public access catalogs. subject analysis for cataloging, taught by staff from the Library
of Congress. Overall, the conference programs were very good.
Chris also attended a workshop on
Tech~nLcal Services Report
December 1994
In December, Technical Services staff added 1,089 books and 258 audiovisual items to the library's collection. A total of 421 books and 133 A-V items were withdrawn from the collection.
Library users with computers made 372 calls to the library's dial-up catalog in December. The total number of dial access calls in 1994 was 4,502. This is up 1,027 calls over the previous year, an increase of 29%.
10 minutes or less, but at least once a week we see someone logged on for an hour or more. One of the advantages of dial- access is that it's available approximately 22 hours a day. Although the majority of calls take place during the day, it's not unusual to see calls to the catalog between I1 p.m. and 2 a.m.
Most calls are fairly short,
In addition, the library catalog was accessed through Main Street on Daniels Cablevision 169 times. The total number of connections through Main Street for the year was 2,994. Since service began in September 1993, we don't yet have a full prior
year of statistics, but in the last three months of 1993, there
were 1,249 connections, while in the last three months of 1994, there were only 465, a decrease of 62%.
Mary Sasso attended the INLEX Users' Conference in Monterey the first week of the month. another library automation company, DRA, we had been concerned about the amount of support the new owners would provide, but.DRA is making a commitment to continue our product, including hiring
additional programmers for a major upgrade of the circulation software this year. we expect to see the final result in late 1995.
Following the purchase of INLEX by
Work has already begun on the project, and
Terry Bradshaw didn't quite meet the deadline for December news, but her twin daughters, Emily Louise and Catherine Rose, were born on January 1.
* SUMMARY OF VISIT TO NEWPORT BEACH PUBLIC LIBRARY
New library is 54,000 SF with a capacity for 260,000 books and recordings, 500
magazines and newspapers, seating for 200, and a community meeting room for
150. Facility averages 60,000 users per month. Library has two levels:
LOWER LEVEL:
-Circulation (separate stations for customer service, library cards, reserves/pick-
-Friends Bookstore.
-Public meeting room.
-Literacy services (3 workstations plus office area).
-Popular Library with new fiction and non-fiction; paperbacks; IarGe print; books
-Children’s Room with listening/viewing center and separate storyhour room.
-Popular magazines and newspapers.
-Public computers (2), typewriters (2), copy machines (2), fax machine, change
-Staff work area with 32 flexible, modular stations for fulltime staff. No private
up, and speed checkouts}.
on tape; sound and video collections; young adult collection.
machine (all operated on a vend basis with an optional debit card).
offices except Director, Assistant Director, and Head of Library Foundation.
Staff area also includes two mini-conference rooms that seat 5-6 people.
-Computer room housing mainframe for automated circulation system.
-Loading dock/mail room with terminal for checkin of. books from branches.
-Staff lounge (4 tables, 4 easy chairs, large kitchen, 1st aid/cot room, staff
-Office for volunteer coordinator (7 FTE volunteers).
showers).
UPPER LEVEL:
-Quiet reading areas.
-Sound proof study cubicles (4).
-Periodical and microform backfiles (all self-service).
-Local history alcove.
-Business Information Center (including new books, journals, newspapers).
-Large Reference Desk with 5 terminals (phone reference done offdesk).
-Non-fiction collections (all sizes interfiled, no oversize).
-Special collections on art and nautical resources.
OTHER INFORMATION:
-67 FTE
-Main library open 71 hours per week, including Sundays.
-3 branches (open 54 hours per week).
-271,038 vols, 17,366 audio, 7,271 videos, 1,687 periodicals/serials.
-1,127,557 total circulation in 199394 (16.76 per capita).
-176,754 reference questions in 1993-94 (2.55 per capita).
-20,000 annual children’s program attendance.
-No adult programs or general displays and exhibits.
1993-94 STATE LIBRARY STATISTICS
CARLSBAD CITY LIBRARY RANK AMONG SAN DIEGO COUNTY LIBRARIES
CATEGORY CARLSBAD RANK
Circulation Per Capita
Reference Questions Per Capita
Expenditures Per Capita
Hours Open Per Capita
Population Served Per FTE
Videotapes Per Capita
Attendance Der Capita
Holdings Per Capita
1st (16.61)
1 st (2.15)
1st ($37.98)
1st (0.11)
1st (1,110)
1st (0.18)
1 st (1 1.25)
2nd (3.14)
CARLSBAD CITY LIBRARY RANK AMONG ALL CALIFORNIA PUBLIC LIBRARIES
Circulation Per Capita 4t h
Population Served Per FTE 14th
Materials Expenditure Per Capita 14th
Reference Questions Per Capita 17th
Hours Open Per Capita 41 st
Holdings Per Capita 47th
Expenditures Per Capita 21 st
Top three libraries in circulation per capita:
Mill Valley
St. Helena
Newport Beach
Total California Libraries:
169 Main Libraries
633 Branches
398 Stations and bookmobiles
CARLSBAD CITY LIBRARY
BUSINESS RESOURCES WORKSHOP
January 20, 1995
7:OO A.M. - 7125 A.M. Registration and breakfast.
7125 A.M. - 7130 A.M. Welcome -- Cliff Lange, Library Director.
7130 A.M. - 8115 A.M. Resources presentation -- Char Kennedy,
Head, Reference Division.
8115 A.M. - 8:50 A.M. Hands-on demonstration -- Char Kennedy and
Callie Ahrens.
8150 A.M. - 9:OO A.M. User survey
1.
2.
3.
4.
5.
6.
CARLSBAD CITY LIBRARY BUSINESS SURVEY
Where do you currently go to obtain information to operate your business?
Do you use the Carlsbad Library to meet any of your business or technical
If yes, what do you use?
No information needs? Yes -
If you do not use the Carlsbad Library to meet any of your business or
technical information needs, why not? (Check all that apply):
a. The location is inconvenient
b. The hours are inconvenient
c.
d.
e.
f. Other reasons:
The library does not have the resources I need-
It takes too long to receive the requested information
I get the resources I need elsewhere-
Are there any specialized books, magazines, newspapers, audiovisual
materials, trade directories, or computer services that you would like to have at
the Carlsbad Library?
If so, please name:
Add any additional comments you would like to make about your business
information needs:
What is the nature of your business?
b. Construction-
d. Manufacturing-
f. Real Estate -
9. Restaurant-
h. Retail
i. Other (specify)
a. Banking -
C. Finance -
e. Marketing -
-
Please check the category that most closely represents your evaluation of today’s
business workshop:
Not Helpful - Somewhat He1 pf ul- Helpful - Very Helpful -
January 26
February 23
March 23
April 27
May 25
June 22
July 27
August 24
September 28
October 26
December 7
LIBRARY STAFF MEETINGS
1995
Recognition of part time staff
Cultural Diversity presentation
Batiquitos Lagoon program
Collection Development and Acquisitions presentation
City Planning Department program
Reference Division presentation
Circulation Division presentation
Kindles’ program on Leo Carrillo Ranch
Adult Learning presentation
Centro de lnformacion presentation
Branch presentation
CIRCULATION
MAIN LIBRIRY Print/Audio
Video
Equipment
TOTAL :
BRANCH
Print/Audio
Video
TOTAL :
CENTRO TOTAL :
GRAND TOTAL:
REFERENCE OUESTIONS
Centro
Genealogy
Children's
Adult
Online
Branch
TOTAL :
MEDIA/GRAPHICS PROJECTS
Media
Graphics
CARLSBAD CITY LIBRARY
STATISTICS
November 1994
Nov.
1993
62,045
13 162
16
75,223
17,413
2,307
19 720
923
95 , 866
Nov.
1994 % Chancre
61,577 -1
10,604 - 19
29 + 81
72,210 -4
19,458 + 12
2,496 +8
21,954 + 11
138 12 3
1,102 1,130
1,807 2,518
6,617 7,629
27 24
2,412 2.. 257
12,103 13 , 681
+ 44
---
- 11
+3 + 39 + 15 - 11
-6
+ 13
23 29 + 26
17 34 + 100
TOTAL : 40 63 + 58
Nov . - 1994
Nov.
1993 % Chanae
PEOPLE COUNT (Daily Average)
Centro Main Library Branch
77
2,000
621
88
747
2,021 + 14
+1 + 20
TOTAL : 2 , 698 2,856 +6
ATTEWDANCE AT PROGRAMS
Centro Genealogy Adult
Children‘s: Main
Branch
393
156
76
425
27
- 37 - 14 + 84 + 63 + 37
247
134
140
692
37
TOTAL : 1,077 ‘I, 250 + 16
Requests by Carlsbad
Received by Carlsbad
Requests of Carlsbad
Filled by Carlsbad
a2 108
100 104
289 289
71 92
+ 32
+4
+ 30
---
NEW REGISTRATIONS
Centro
Main Library
Branch
23
993
196
- 30 + 13 + 45
16
1,125
284
1,212 + 18 TOTAL: 1,425
+ 20 JTEMS ADDED 1.207 1,447
+ 92 JITEMS WITHDRAWN 450 862
2
I' i
CIRCULATION
MAIN LIBRARY
Print/Audio
Video
Equipment
TOTAL :
BRANCH
Print/Audio Video
TOTAL :
CENTRO
TOTAL:
GRAND TOTAL:
REFEREN CE QUESTIONS
Centro
Genealogy Children's
Adult
Online
Branch
TOTAL:
MEDIA/GRAPHICS PROJECX S
Media
Graphics
CARLSBAD CITY LIBRARY
STATISTICS
December 1994
Dec.
1993
51,944
13 , 507
16
65,467
a, 734
1,197
9,931
727
75,398
186
1,057
1,311
5.844
11
1,115
9,524
65
28
Dec.
1994
48 , 175
11,079
10
59 , 264
15 , 524
2,171
17,695
1,024
77,983
272
1,067
6,446
24
1,647
10,842
1,386
31
18
% Chanqe
-7 - 18 - 38
-9
+ 78
-+ 78
+ 81
+ 41
+3
+ 46
+1
+6 + 10 + 118 ' + 48
+ 14
- 52 - 36
TOTAL : 93 49 - 47
Dec.
1993
Dec.
1994 % Chanse
PEOPLE COUNT (Daily Average)
53
1,689
455
87
1,596
639
-i 64
-6 + 40
Centro
Main Library Branch
2,197 2,322 +6 TOTAL :
ATTENDANCE AT PROGRAMS
+2 + 200 - 18 + 50
No ComDarison
Centro
Genealogy Adult Children's: Main
Branch
273
7
282
443 ---
279
21
230
666
101 ~
1,005 TOTAL: 1,297 + 29
INTEXLIBRARY LOANS
105
84
234
4 9.
- 21 - 21
+7 - 20
Requests by Carlsbad
Received by Carlsbad Requests of earlsbad Filled by Carlsbad
133.
107
219
61
NEW REGISTRATIONS
- 24
-8 + 174
Centro
Main Library
Branch
17
726
86
13
666
236
829 915 + 10 TOTAL:
1,337 + 18 ITEMS ADDED 1.134
796 554 - 30 ITEMS WITHDRAWN
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