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Home My WebLink About1995-03-15; Library Board of Trustees; MinutesMINUTES MEmNG OF: TIME OF MEET1NG: DATE OF MEITING: PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES 3:OO p.m. March 15,1995 City Council Conference Room . CALL TO ORDER: President Woodward called the Meeting to order at 3:OO p.m, ROLL CALL Present: Absent: Also Present: Library Board Trustees Woodward, Curtin, L'Heureux and Moss. Library Board Trustee McCann. Cliff Lange, Library Director Geoff Armour, Assistant Library Director Barbara Otwell, Friends of the Library Milt Cooper, Genealogical Society Chuck Walden, Facilities Manager APPROVAL OF MINUTES: On motion by Library Board Trustee Curtin, the Minutes of the Regular Meeting held February 15, 1995, were approved as presented. AYES: Woodward, Curtin and L'Heureux ABSTAIN: Moss MONTHLY LIBRARY DIVISION HEADS REPORTS President Woodward referred to the ieports contained in the packet, and asked for comments or questions. Board Trustee L'Heureux inquired about the work stations to be installed in the Adult Learning Department, and Chuck Walden explained that the furniture is all modular and can be moved at any time. Mrs. L'Heureux also stated she was impressed with the "Book Buddy" program at the Branch Library. LIBRARY BOARD COMMENTS None. The Library Carpet Installation Item was taken out of order at this time. March 15, 1995 LIBRARY BOARD OF TRUSTEES Page 2 LIBRARY CARPET INSTALLATION Dr. Lange stated that the main floor of the library needs to be recarpeted and as he stated in his Memorandum dated March 9, 1995, to the Board of Trustees, the library has been tentatively scheduled for closure from June 17 through June 25, 1995, to install the new carpeting. Dr. Lange said that this is the only way the work can be done. He added that extra staff will be on duty at the Branch Library during that time. Chuck Walden explained that over 1,000 yards of carpeting will be installed, with approximately 200 to 250 yards installed each day. This includes moving furniture out of the way, laying the carpeting, and moving the furniture back. They plan to work through the weekend to complete the job. The recarpeting will be done on the entire first floor of the library. Mr. Walden said they are going to remove the old pad and carpet and install glue-down carpeting. He said this carpeting will last five or six years, and should be usable until the new library is built and this library is remodeled. It was emphasized that at this time, the carpeting must be replaced before it becomes a safety and health issue. The job will be put out for bid and the public will be notified well in advance of the closing, and informed that this is an interim measure only. ACTION: On motion by Library Board Trustee Moss, the Library Board approved any necessary closure of the library in order to recarpet the main floor. AYES: Woodward, L'Heureux and Moss NOES: Curtin FY 1995-96 LIBRARY BUDGET Dr. Lange stated this will be an overview of what is being done on the budget at this time. Also, the Departments have been asked to establish priorities, and Or. Lange stated staff is in the process of doing that. Geoff Armour reported on the budget, giving the major budget categories, discussing the summary of proposed Division budgets and the Revenue Status Report. Dr. Lange called attention to the Top Priorities, Mid-Level Priorities and Low Priorities lists attached to the packet. STATE LIBRARY WORKSHOPS Dr. Lange referenced the Tapping Community Resources Workshops and urged the Board Members to attend. He stated he would be attending the #2 workshop, Creating and Operating a Library Foundation, on Tuesday, April 25 in San Diego. Board Trustee L'Heureux and President Woodward stated they would also attend that workshop. Board Trustee Moss stated she would attend #4, Grassroots Fundraising, June 6, 1995, in San Diego. Dr. Lange stated that staff members will attend workshops #1 and #3. President Woodward requested reports to the Board on those workshops. Dr. Lange also called attention to the workshop on Monday, March 20, 1995, at Scripps Miramar Ranch Library Center sponsored by the California Library Association Legislative Committee in cooperation with the American Library Association. March 15, 1995 LIBRARY BOARD OF TRUSTEES Page 3 DIRECTOR’S REPORT: Dr. Lange reported there will be another Library Business Resources Workshop on April 28, 1995, from 7:OO to 9:00 a.m., with the Friends of the Library serving refreshments. Local Legislative Day will also be April 28, from 4:OO to 6:OO p.m. in the evening. The new State Librarian, Kevin Starr, will be the speaker. This meeting will be held at the new Mira Mesa Branch Library. Or. Lange reported that the Strategic Plan is still being worked on, and more time will be devoted to working on the plan during the time the library is closed for the recarpeting. Dr. Lange stated that the public restrooms are completed and the staff restrooms are almost completed. A drinking fountain was installed outside today, and two new public telephones will be installed there, with a new door installed to the atrium. The self check-out machine will be moved to the main library. Dr. Lange stated there will be a workshop on April 20 with the Unified School District, including teachers and administrators, to determine what the library can do for the schools and how the schools can cooperate with the library. FRIENDS OF THE LIBRARY: Barbara Otwell reported there will be a meeting of the Friends of the Library tomorrow night. GENEALOGICAL SOCIEM: Milt Cooper reported the Genealogical Society now has 656 members, but may lose 20 or 30 of those at the end of this month, due to non-payment of dues. The Society is steadily growing, and they hope to have 675 members by the end of this year. SERRA ADVISORY BOARD: President Woodward reported there will be a meeting of the Advisory Board tomorrow in Calexico. PUBUC COMMENT: None. ADJOURNMENT: By proper motion, the Regular Meeting of March 15, 1995, was adjourned at 4:33 p.m. The April meeting will be held at the Branch Library. Respectfullv submitted, - \i Harriett Babbitt Minutes Clerk I ADULT LEARNING PROGRAM Monthly Report February 1995 - 1. Strategic Planning for Adult Learning Program The Adult Learning Program has been serving English-speaking adults who want to improve their basic reading, writing, and math skills for over 11 years. realities, such as decreasing inflow of volunteers, as well as the desire to improve aspects of the program based on what we have learned during 11 years, have led us to embark on a 4-month strategic planning process. This coincides with the timing of the library’s overall strategic planning efforts and complements that work. Came Scott, who has been associated as a volunteer with the Adult Learning Program for 7 years, has years of corporate management experience, with a specialization in Total Quality Management and team facilitation, and consults professionally with corporations in these areas. She is guiding our . strategic planning process. Staff, paid and volunteer, and tutors and learners are participating. In February, meetings were held in which a vision, mission, and basic philosophies were drafted. (P.S. Carrie’s only pay for this is unlimited access to our cookie jar.) Current 2, Visits to other literacv programs. As part of the strategic planning process, visits were made to 2 other literacy programs. Coordinator Lynda Jones, Program Assistant Anita Stafford, VISTA volunteer Shirley Taylor, and volunteer Carrie Scott toured the Chula Vista Literacy Team wing at the new South ChulaVista Library and interviewed staff and volunteers. Shirley Taylor and Carrie Scott also visited the large Reading Department Computer Lab at Palomar College. 3. Redesim and SoundDroofing Using matching literacy funds from the State Library, the Adult Learning Program is working with Office Pavilions and City Utilities and Maintenance to design and purchase workstations/tutoring carrels for one classroom and the computer lab. Noise has always been a problem for tutornearner pairs trying to study in the same room, but the problem has grown as the classrooms and lab are used by more pairs simultaneously. On February 27, initial designs were developed to improve the situation. 4. Learner Orientation Team As one piece of the restructuring of the Adult Learning Program, a new orientation phase will be added for learners entering the program. The orientations will be conducted by the Learner Orientation Team, composed of experienced learners in the program. Orientations will cover topics such as time commitment and will include a walking tour to the Main Library. On February 28, Lynda Jones and Shirley Taylor trained 11 experienced learners to conduct the orientations. The montlz 06 Febnuatji ~ucu b CHILDREN'S 17TV7S70N rMONTHLY STATEMENT FEBRUARY 1995 COLLECTION DEVELOPMENT AND ACQUISITIONS STATISTICS REPORT February 1995 Current Month Fiscal Items Received B&T Direct PMSC Total to Date Year -------------------------------------- -------------- ................................................ Books - Adult Main 356 134 490 4,341 Branch 80 4 84 362 Centro 0 113 113 198 subtotal 436 251 687 5,101 Books - Children Main 146 26 Branch 116 0 Centro 0 16 subtotal 262 42 172 1,453 116 479 16 111 304 2,043 Audio - Adult 71 42 113 1 044 Audio - Children 0 29 29 414 Video 32 12 58 102 1 031 Total Received 801 376 58 1,235 9,606 -------------------------------------------------------------------- Direct-ordered Videos Cataloged at PMSC B & T = Baker & Taylor PMSC = Professional Media Services Corporation . Genealogy - Local. History Statistics FY 199 - 199 February HOLDINGS : Current Total Month Additions Additions Current FY Total. Total. Holdings Holdings Last Fs Ti t12s Vol.mes 128 1 i 791 163 2,263 Description of holdings: Titles Volumes Cataloged in INLEX Books Books - Microform Periodicals - Bound Periodicals - Microform Maps Microfilm (census, etc.! Books - GEN-CIRC CD-ROMs 9,290 11 , 763 Non-Circ. 15,076 815 18 , 590 Microform 14 , 850 30 I 741 815 Circ. 3 , 1.14 Total 17,!.18 159 448 1,810 183 5 ,357 46 -- Microforms added this month: Film Fiche 98 511 - 4 773 CALmAR YEAR GOALS: This month Total calendar year 72 Q Volunteer hours Programs held At tend ance 36 4 317 466 $3 , 676.67 --. NSDCGS book/equipent expenditures $9 5 3 -1.7 ACTIVITY: This This Hmth Month Last FY +, - Total Total This FY Last FY Reference questims 1,426 1,035 Daily average 65 47 Researchers registered 988 898 + 391 1O,L37 14 I 607 + 18 51 49 ~ __ + 100 7,658 11,231 +4 39 38 +2 1,286 2,010 - 7 7 Daily average 45 41 Circulating checkout 195 193 Daily average 9 9 DISTRIBUTION OF -: City This This County This . Month FY mth This State' ' . .This This FY * - Month FY 1 22 -- g Arizona - iig Colorado 119 6 Illinois 36 Carlsbad Del Mar area East S.D. area Encinitas area Escondido area . Fallbrook Oceanside S.D. City etc. San Marcos Vista 159 8 18 41 71 21 152 179 56 114 J1375 70 228 337 464 203 1357 1298 362 _693 3 13 2 94 2 25 nu 1 Imperial Los Ancreles Wmterey Orange Placer 641 Minnesota L 5 2 4 2 Nebraska -- 775 New York A A - A- 3 10 2 5 2 3 -- 39 Oregon 35 Virginia -- 7 Pennsylvania -- - Washington 3 other LA COSTA BRANCH LIBRARY Monthly Report February, 1995 ANNIVERSARY February, 1995 marked the 11th anniversary of the La Costa Branch Library. During this anniversary year, 257,370 items were circulated, serving over 200,000 library users. This heavy library usage has been met without an increase in library hours or fulltime equivalent staffing. The most significant change was the creation from the hourly personel budget, a 3/4 position to coordinate the children8s services. Beginning in January, 1995, the position was filled by Pat Brunini who has been with the Branch Library since 1984. CIRCULATION Branch circulation totaled 20,649 for the month of February. This total included 9,999 adult items, 8,059 children's items and 2,591 video tapes. Daily circulation was 939 items and 89 hourly. This is a 5% drop in circulation compared to February, 1994. However, it should be noted that the hourly rate dropped only by 3% from 92 to 89 items each hour. This month is the first time Branch has joined the downward trend of the Main library. However, Branch circulation still is up 5% from February, 1993, the last February at the old location. USERS This month's total user count was 17,755. This was an average of 807 each day and 77 each hour. Like the circulation statistics, this shows a drop from February, 1994. The 2% drop is reflected in total and number of users per day. Yet, the number of users per hour was the same for both months. Again, this is mirrored by the Main library statistics, however, Branch users are still up 23% from February, 1993. CHILDREN ' S The children8s department has become a busier place with the presence of the Branch Children8s Coordinator. With the desire to answer the patron8s calls for more programing, a new monthly bedtime storyhour done by volunteers has been established. Plus, a "Book Buddy" program designed to offer read-aloud opportunities to volunteers and one on one listening time to children was begun this month. Students and adults volunteer to sit and read to children on a very informal basis. This last month, 7 volunteers provided 11 hours of reading to children who enjoyed an informal storytime. FY 94-95 PARTNERSHIPS FOR CHANGWCENTRO DE INFORMACION Monthly Report February - 1995 1.- Adult Pro- R. On February 9, the Homebased Head Start Program held its monthly parents' meeting at the Centro. On February 16, at the Senior Center Auditorium a presentation on citizenship was held. Mr. Ramon Bobadilla from SEFUJobs for Progress, accompanied by Mr. Fidel Torres, a lawyer representing the Mexican Consulate. made a presentation to a group of 110 patrons about the process that it takes to become a citizen of the United States. Mr. Torres gave information on the legal matters people from Mexico need to know about if they adopt U.S. citizenship. This presentation was preceded by a welcome from Library Director Cliff Lange and Centro staff member Jose Luis Maldonado. The Festejando a las Madrecitas (MotheJs Day) Committee met on February 21 at the Centro de Informacion. The Spanish Literacy Tutoring met three times this month. 2.- children's Promamminn . On February 15, the "A' Platoon of the Carlsbad Fire Department came to the Wednesday morning bilingual storyhour and presented rhe Bum Institute Puppet Show. These puppets teach children how to stay safe from fires and burns. Both children and parents attended this program. A new group of school-age children is forming and, with the help of a former Carlsbad High School student, Juan Ruiz, the children are learning drawing and painting techniques. Children are encouraged to get involved in reading and understanding written instructions from the art books available at the Centro and the Main Library. Juan Ruiz is currently a student at MiraCosta College pursuing a Master of Arts degree. The Sewing Club met four times this month, and the bilingual storyhours have been continuing on Wednesdays and Thursdays. 3.- Tour at the Centro de tnformaa6n. During the week of February 6th' five first grade classes from Jefferson Elementary School came to the Centro; every day a different class visited the Centro. Centro Supervisor Lizeth Simonson read a story to the group, followed by information about the Centro's library services and children's programs in both the Main Library and the Centro. A group of volunteer parents accompanied each classroom and they also received information about library services. 3.- Media Article. In February, an article about Barrio Carlsbad appeared in the Villane Voice, and the Centro de Informacih was mentioned as a City program which recently was the recipient of the grand prize of 'The League of California Cities' Helen Putnam Award for Excellence". 4.- California Cities Helen Putnam Award. On February 16, during a special awards ceremony at the State Capitol, the Carlsbad Library Centro de Cnformacion was honored with a plaque in recognition as the grand prize winner in the "Enhancing Diversity in the Work Place and Community" category. Mayor Claude A. Lewis, City Council member Julianne Nygaard, Partnerships for Change Coordinator Lynda Jones, and Centro Supervisor Lizeth Shnonson received the plaque from Governor Pete Wilson. The group was fortunate to count among those present Dr. Kevin Starr, California State Librarian, and Partnerships for Change Consultant from the State Library, Bessie Condos Tichauer. Both came to the ceremony to congratulate the Mayor and the rest of the group. Following the ceremony, there was a reception where award recipients had the chance to socialize, and to exchange information and ideas regarding the award-winning entries. Earlier, prior to the awards ceremony Partnerships for Change Coordinator Lynda Jones and Centro Supervisor Lizeth Simonson were given a tour of the State Library. The California Library Services Board was holding its quartely meeting at the State Library, and they were invited by Bessie Condos Tichauer to sit in on the meeting. Bessie introduced Lynda and Lizeth to the Board and they spoke briefly, describing the Centro and its programs to the Board and the rest of the audience. 5.- Serra Ethnic Services Committee - Book Fair. Centro Supervisor Lizeth Simonson, as a member of the Serra Ethnic Services Committee, took part in the planning and activities of the annual Book Fair. The Fair was held at the San Diego County Library Headquarters Training Room on February 28 and included a group of book vendors with a large display of fiction and nonfiction children's and adult materials, in books and other media. 6.- Additional Room at Pine School. The School Dismct approved the library's application to use an additional room at Pine School. The Spanish Literacy Tutoring group is now using the classroom for group instruction on Wednesday and Thursday afternoons. 7.- "Barrio Voices" Video Preview. On February 25, Partnerships for Change Coordinator Lynda Jones and Centro Supervisor Lizeth Simonson attended a preview of the video "Bar~io Voices" at the Bho Museum. "Bdo Voices" is a historical review of the Bamo from long-time Carlsbad residents. The interviews took place at the Centro de Informacih during the month of September 1994. A bilingual storyhour at the Centro was included on the video along with a portion of the interview with the Centro Supervisor. REFERENCE ACTIVlTiES FUR FESRUARY. 1995 Reference questions totaled 74-15 during the n?onth of February, an fncrease of 1 1 14 over last year. Reserves totaled 1806, an iccrease of 53 over last year. Online Searches totaled 1 5. a decrease of 7 5 over last year. Interlibrary Loans totaled 1 I8 iter& . recehied, and 67 item were sent tc other ficraries. Curing the month of February, there were 3 Reference Skilt Classes. On February 2, there was a Reference Materials Selection Committee Meeting: $733 was spent on new materials and $555 was spent on updates, thanks to the generosity of the Friends of the Library. Char Kennedy, along with Cliff Lange and Chris Pickavet, attended an Educator’s Internet Open House, hosted by Global SchooINet Foundation and Aldea Communications of Carlsbad, on February 17. On February 21, Char Kennedy met with our consultant, Elissa Maas to discuss and answers questions about the Reference Department and strategic planning. Both Callie Ahrens and Leila Dooley took vacations this month; Fern Gordon is recuperating from a fractured foot and Cathy Miller served on Jury Duty. Shirley Procope filled in along with Karen Mitchell, our library school intern. Technical Services Report February- 1995 In February, Technical Ser-rices stnfl added l,i37 books and 252 audiovisual items to the 1ibrar;J's collection. A total of 567 hooks and 100 A-v items were withdrawn from the eollection. Usage of the dial-access catalog was down last month from the prior month. Patrons called in 377 times in February, 455 in January. As mentioned in last month's report, January is typically high, as people experiment with the new modems they got for Christmas. Main Street usage dropped considerably more, from 349 to 198. In this case, we are speculating that the higher usage in January, double the December usage, reflected a special promotion and additional advertising done by Daniels Cablevision for the Main Street service (which includes many features other than the library catalog) in December. Meetings attended last month included the Serra Technology and Automation Review Committee on February 14. We also did an informal demonstration of the Internet's World Wide Web for City Council member Julie Nygaard. The World Wide Web, although it uses an attractive graphical interface (such as Mosaic, Netscape, and other "web browsers") that is easier to use than the usual text-only access, requires a more powerful PC and faster modem than simple text. One of the issues we will have to consider in choosing what type of Internet access to provide is the cost of equipment. Almost any computer and even the public catalog features that are being displayed by commercial services and mentioned in the media would require a considerable additional investment in hardware and phone lines. 7 terminals can handle simple text access, but to offer the graphic . 7 st 5. * '* -?-%; On a more prosaic level, city maintenance workers constructed long-awaited shelving for the Technical Services processing area. The new shelving provides extra storage space for supplies and is at a more convenient level, above the work counter, than existing .. shelving, which is underneath the counter. March 8, 1995 TO: LIBRARY BOARD - OF TRUSTEES FROM: Library Director 1995-96 LIBRARY BUDGET AND SETTING LONG RANGE PRIORITIES Attached are pages from the 1995-96 City Operating Budget Manual outlining budget policies for the coming fiscal year. Staff will review this with you and also present preliminary figures at the board meeting. The budget will not be completely prepared for this meeting, but you will have the opportunity to review the complete budget at the April meeting. Also attached is a working draft of function and service priorities devel- oped by Library Division Heads. More work will be done to refine this draft, however I wanted you to be aware of this work and give you an opportunity to contribute to the development of library priorities. All City Departments have been asked to prepare a priority list of functions and services. These lists will be used over the next three to five years as a guide to planning and delivering services in what are anticipated to be a continuation of lean revenue years for the City. CLIFF ‘LANGE Attac hrnents CITY OF CARLS6AD 1995-96 OPERATING BUDGET MANUAL 1 Base Budgeting Policy I Ease Budaet The City will again use the base hdget approach to planning for 1995-96expenditures. The base budget gets us as close as po>sible to the amount of funds you had in your budget at the beginning of the 1994-95 fiscal year. In order to arrive at the base budget we began with the current budget amount and took away b Funds carried forward b Encumbrances b b Capital Outlay. One-time additional funding allocations and Base budget information for your programs may be found on the 8 1 /2“ x 1 1 ” plain white paper with a heading of 1994-95 Base Budget, and is included in this packet. Cost Absorotion Budgeting will continue to pose challenges, as there are costs that will need to be absorbed into the base budget and include: w Step increases, which are reflected on the Personnel Detail sheets prepared by Finance. Rates for the PERS retirement have been increased by .5% for General, Management and Safety employees, and are reflected on the Personnel Detail sheets. b Inflationary increases for commodities and supplies. Other Guidelines Other budget preparation guidelines that have been established include: 1. No new programs to be proposed without a funding source. 2. Assume no increases in fees or revenues 3. The department will be given discretion over how to allocate their base budget amount. Be creative. 4. Capital outlay items are not to be included as part of your base budget. However you may request capital outlay and include it in your budget submittal to Finance. Funding of the items requested will be subject to review on an overall City level. 1 - 1. Maintain :ne managed hiring irseze. 1 Capital Outlay i Capiral outlay is zs5r.ed 3s any jTiXtriat asse: whicn 72s an 3xzec:t.s life jriartr 3an thrpe years and which :zs;s more than S: .3CO. Note :he tigher nurrcer now being acclied :o capital items. The 54 ,OCG amcunt fcr zaoiral ouriav .,vi11 begin 2~ Julv :, 1995. Capiral outlay for the currenr 94-35 fiscal year is stiil definec 3s anything :=s:ing over $5CO with a life Of more than three years. Capitai outlay reques:s must be mace on :he form provided. . ' 1995-96 Budget Calendar February 17, 1995 Distribute Budget Manual to departments. March 24, 1995 Completed budget forms due to Finance. April 26, 1995 Analytical review of operating budget completed by Finance. Finance submit preliminary budget to City Manager. May 16,1995 Council meeting overview of Capital Budget, and Fees and Charges for Services. - May 17,1995 City Manager complete review of operating budgets, and fees and charges for services. May 26,1995 Finance submit Agenda bill for preliminary review of budget and fee materials. June 6, 1995 Council meeting overview of Operating Budget. June 15, 1995 Budget review meeting with public. June 20, 1995 Public Hearing/Adopt Operating Budget, Capital Budgst and Fees and Charges for Services. C' SYSTEM WIDE PRIORITIES Collection Hours Storage Eliminate security system Faci I i ti es Shutting down circulation terminals Internal management 1 a TOP PRIORITIES Selecting materials Ordering materials Receiving materials Monitoring spending (Collections) Monitoring collection use Programs a. Adult b. Spanish C. Child ren’s d. Genealogy Media production a. For city departments b. For library Computer and microform equipment Delivery (courier) Budgeting and finance INLEX System Cataloging Data Base maintenance Info and Reference services a. Adult b. Children’s C. Centro d. Genealogy 2 ILL and Sutro Literacy instruction Tutor training New learner assessment Circulation functions a. Main b. Children’s C. Branch d. Centro Shelving (paging) Periodicals management Outreach to Hispanic families 3 MI D-LEVEL PRIOR IT1 ES Newsletter and calendars Homebound services Phone renewals Authority control Processing of materials Binding materials Managing gifts Collection management (damaged materials) Weeding Graphic Arts Supplies Transportation (mini-van and wagon) . Tours, classes, book talks Children's programs (Friends, Prime Time, Storycraft) Photo archives 4 . .. LOW PRIORITIES Admin. support (Gabe’s functions) Staff involvement in non-library programs Online sewices Indexing local newspapers Tracking collection costs Managing publishers’ catalogs Public relations Repair damaged AV items Rent AV equipment Providing state and federal tax forms Displays and exhibits Children’s storytime program 5 - March 9, 1995 . TO: LIBRARY BOARD OF TRUSTEES FROM: Library Director LIBRARY RECARPETING Recarpeting of the main floor of the library has been tentatively sched- uled for June 17-25. It will be necessary to close the library during the recarpeting. Chuck Walden, the City’s Facilities Manager will attend the board meeting to discuss the project and to answer any questions you may have. CLIFF LANGE Pab lixpptng - Community Resources on finding diitionnl local resoiuces 1 a 7 3 4 Vol un t 2 e r ism t Presertted by the CaliJornia State Library Lreatino (=14 and Operating a Librarv - f.’oundation Planned Giving Grassroots Fundraising Attendees will acquire immediately usable skills and high pay-off strategies for community resource development All four workshops will be repeated in four Iocations and will include participant interaction, information sharing and specific approaches tailored for library resource development. Each session is $15 per person; a $5 discount will be given to those participants whose library director attends. The sessions include a continental breakfast and lunch. Space is limited and registration is OR a first come, first served basis. Coming April-June 1995 San Diego (downtown) Sacramento (near Arden Fair) Los Angeles (airport) Palo Alto (near Stanford) c 1 Volunteerism This session has been planned to equip the library staff person with tools and skills for effectively utilizing volunteer resources. Audience Objectives This workshop is desipned for library staff aith the responsibility for developing, refining, managing or expanding volunteer programs in the library. By the end of the day. participants will have an understanding of: the purpose and benefits of a volunteer program how to find and keep good volunteers elements of a successful volunteer program the roles of the library volunteer coordinator, management and staff in ensuring 3 successful volunteer program what resources exist to assist with volunteer program development. refinement or expansion Workshop presenter Carla Lehn is the .-lssisranr Execurive Direcror of the Faculty Association of California Community Colleges. She is an expert in volunteer management and has served as faculty for the National Academy for Voluntarism as well as designed and led all levels of staff and volunteer planning and team building meetings and retreats. Locations San DiegeTuesday April 4 Sacramento-Tuesday, Aprii I1 and dates Los Angeles-Thursday, April 6 San Francisco--Thursday, April I3 f 2 I Creating and Operating a Library Foundation This session has been planned to present the comprehensive nuts and bolts of this topic-from deciding if you need or want a foundation through creation and day-to-day operation. Audience This workshop is designed for library managers. key trustees, Friends, volunteers and staff responsible for financial development. By the end of the day, participants will have an understanding of Objectives how to decide if a foundation would be beneficial in addition to a Friends group how to form a 501 (c) (3 I non-profit foundation how to operate a foundation how to design an effective foundation budget Workshop presenter Jim Bower is the Presidenr of llarketinp Communications. a firm spczializing in foundation and market planning, fundraising. Board Development. Conference Facilitation, Ma&et Research. Customer Service. Public Information and Media Relations. He is also the part-time Executive Director of the Foundation for Monterey County Free Libraries. He is an expert in assisting public libraries plan and develop foundations. Dallas Shafer is the Direcror of the Monterey County Free Libraries fifteen branch system. She began developing a Foundation to enhance library services in 1990. She is currently serving on the California Restru:turing Public Libraries Task Force and is a Past President of the Library Administration and llanagement Association of the American Library Association. Locations San Diego-Tuesday, April 2: Sacramento-Tuesday, Ma? I and dates LOS Angeles-Thursday, April 2; San FnncisceTlrirrsday, Mrr! 4 e. 3 Planned Git. iitg Audience This \Lurkshop is designed for !ibrxy rnmag?:~. ke:; mstees. Friends. ;oiuntee:s xi icai'f responsible for financial he!oprnent. By the =nd cf rhe day. panicipants -.vi11 :?;ll.,? 1:: :indexanding ?f: Objectives ho\c to iiel:e!o~ J plmnrsd givin: plan hc-~ LO sdlicit Seque~ mu endournenis how J iibrar;; :an aeczrnz ;1 beneficiar. fc: :ire insurant? mdor hntabie :w:s W'o r ks ho p presenters Pliriip .;ILzcAuz is [he CEd,Prrskit',vr or Cd\ =:;lilt Group. Inc.. .l rim qtxiaiizing ;n fce-kwz financiai consulting >en'ic'=s. inc!udiny plur.r,el Siving devtiopmex. <state and Lhxuoie '3:i planning. md investment manasement. He is i? *.upen in working with non-protit .xpniza- tions in the de~;eloprnent or' planned giving srzgnms. Scorr Pilchard is the Vice-presidenr of Covenant Insurance Scr3ices. Inc. J subsidiary cornpan;. of Covenant Group. He is a specialist in the use of life insurance as a planned giving vehicle. Locations San Diego-Tuesday May 23 Sacmenr+Eresduv., .Cia? 30 and dates Los hgeles-Thursday May 25 San Francisco-Thrsdny. June I ! ! i , Grassroots Fundraising This session has been planned to present a comprehensive, practical and well-tested set of skills for raising money. Audience Objectives Workshop presenter Locations and dates This workshop is designed for library staff and Board leadership, members of fundraising md public relations committees and volunteers involved in financid development. By the end of the day participants will have an understanding of: myths and facts in financial development identifying and approaching appropriate prospects how to include others in fundraising activities mating a sense of ownership by the donors effective asking techniques Susan Scribner is the Presidenr of Scribner & Associates, a firm specializing in on-site assessments, consultation and training in all aspects of nonprofit financial and organizational deveIopment. She is an expert in providing implementation assistance for hundreds of indi- vidual agencies and boards. She is the author of How to Ask for Money Wuhout Fainting and Boards fiom Hell. San Dieg-Tuesday, June 6 Los Angeles-Thiirsduy June 8 Sac ramento-Eiesday, June 13 5m FranciscwThursduy, June IS Workshop Registration California State Library Tapping Comm u n itv w Reso IL re es Each attendee must submit a separate form (even if D check includes payment for more than one person). CSecks I do not mail cash) must be made payable to MCLS (blexopolitan CooFerative Library S! ,remi ,ind mailed as soon JS possible to: Gail 3IcGovern Tupping Community Rescurzes California State Library P. 0. Box 942537 Sacramento, CX 94337-000 1 Name Title ~ Library &I ai 1 in g Address City Zip code ~ This person will mend (check items which apply): Cost ($15 per person per session or $10 per person for all staff if the Iibrary director also attends): Volunteerism E Sa Dicgo ci Los Angeks a sacramento CI PaloALto $ 'I PaloAlto $ 1 PaloAlto $ Z Palo Alto $ Total Amount Enclosed $ c n Foundation - San Diego Z Los Angeles - Sacramento Planned Giving Z San Dicgo 1 LosAngeles Z Sacramento Fundraising - SanDicgo - LosAngeles - Sacramento - - -- - Do you have any special needs, e.g. vegetarian, wheelchair access, etc. ? If yes, please specify: For more information contact Gail McGovern at (9 16) 653-83 13. CARLSBAD CITY LIBRARY CIRCULATION MAIN LIBRARY Print/Audio Video Equipment TOTAL : BRANCH Print/Audio Video TOTAL : CENTRO TOTAL : GRAND TOTAL: REFERENCE QUESTIONS Centro Genealogy Children's Adult Online Branch TOTAL: MEDIA/GRAPHICS PROJECTS Media Graphics STATISTICS Februarv 1995 Feb. 1994 57 , 116 12,904 14 70,034 18 , 974 2,904 21,878 1,039 92,951 . 169 1,035 2 , 169 6,613 30 2,659 12 , 675 Feb. 1995 55,504 10,331 10 65 , 845 18,346 2,588 20,934 1,465 88 , 244 113 1,426 1,955 7,445 15 2,130 13 , 084 % Chanae -3 - 20 - 29 -6 -3 - 11 -4 + 41 -5 - 33 - 10 + 13 - 50 - 20 +3 + 38 33 24 - 27 19 23 + 21 TOTAL : 52 47 - 10 Feb. Feb. 1994 1995 % Chancre PEOPLE COUNT (Daily Average) Centro Main Library Branch TOTAL : ATTENDANCE AT PROGRAMS Centro Genealogy Adult Children’s: Main Branch TOTAL : 1- IBRARY LOANS Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad NEW REGISTRATIONS Centro Main Library Branch TOTAL : ITEMS ADDED ITEMS WITHDRAWN 76 137 + 80 824 807 -2 1,975 1,955 -1 2,875 2,899 +1 360 637 + 77 210 237 + 13 56 30 - 46 576 541 -6 75 12 6 + 68 1,277 I, 571 + 23 18 5 146 - 21 125 118 -6 337 298 - 12 77 67 - 13 20 18 - 10 885 739 - 16 420 312 - 26 1,325 1,069 - 19 1.133 1,389 + 23 530 667 + 26 2 . 'L T- cu 0- t m (0 8 d I-- t v) (9 2; (D 0 0 9 * (4 T- 01 (0 t 0 rr! 00 Q) 0 OD R *- 8 0 0 0 9 0 0 9