HomeMy WebLinkAbout1996-03-20; Library Board of Trustees; MinutesMINUTES
MEETING OF
TIME OF MEETING:
DATE OF MEETING:
PLACE OF MEETING:
LIBRARY BOARD OF TRUSTEES
3:OO p.m.
March 20, 1996
City Council Conference Room
CALL TO ORDER:
President Moss called the Meeting to order at 3:Ol p.m.
ROLL CALL:
Present: Library Board Trustees Moss, L'Heureux and Woodward. Board Trustee Curtin arrived at
3:06 p.m.
Absent : Library Board Trustee McCann.
Also Present: Cliff Lange, Library Director
Geoff Armour, Assistant Library Director
Barbara OWell, Friends of the Library
Milt Cooper, Genealogical Society
APPROVAL OF MINUTES:
On motion by Board Trustee L'Heureux, the Minutes of the Regular Meeting held January 17,
1996, were approved as presented.
AYES: Moss, L'Heureux and Woodward
MONTHLY LIBRARY DIVISION HEADS REPORTS
President Moss referred to the reports contained in the packet, and asked for comments or questions.
Board Trustee L'Heureux said she thinks that the Home Work Center at the Centro is wonderful and she
is pleased that it is so heavily used. She hopes that the main Library is working toward this philosophy.
She said the tutorial program should be on a high school level.
President Moss inquired about the big increase in attendance at the Branch Library, and wondered
whether there was a reason for this. Dr. Lange and Mr. Armour both indicated they did not know of any
reason, but the attendance has increased significantly. Dr. Lange added that for the last two years, the
attendance numbers have been going up steadily. President Moss inquired whether the children rode
bicycles to the Branch Library, and Dr. Lange indicated they have no way of knowing this.
President Moss inquired whether the Libraries visit the high school library regularly, and Dr. Lange stated
that since the meeting of the focus group, the relations with the high school are much improved, with some
of that due to the longer tenure of the Librarians in the schools.
LIBRARY BOARD COMMENTS
There were no further comments.
March 20, 1996 LIBRARY BOARD OF TRUSTEES Page 2
PROPOSED 1996-97 LIBRARY BUDGET
Dr. Lange stated that capital requests are not a part of the regular budget this year. Geoff Armour stated
that this year there was only two to three weeks for them to complete their budget, and he was not
pleased with the appearance of the budget that they had submitted.
Geoff Armour explained the budget and answered the questions of the Board Members.
ACTION: On motion by Board Trustee Curtin, the Library Board of Trustees approved the
Proposed 1996-97 Library Budget as submitted.
AYES: Moss, Curtin, L'Heureux and Woodward
PLANS FOR LIBRARY 40TH ANNIVERSARY CELEBRATION
Dr. Lange referred to the flyer included in the packet giving the schedule of events for National Library
Week, April 14 - 20, 1996, together with the 40th anniversary of the City Library. He stated that there will
be further publicity through the Friends of the Library Newsletter and other media.
LIBRARY FOUNDATION UPDATE
Dr. Lange referred to his memorandum dated March 13, 1996, to the Board of Trustees, on the Library
Foundation Status. He stated that an agenda bill has been drafted for the City Council that recommends
for their consideration two alternatives for establishing a community foundation. One alternative provides
that the City establish a community foundation with two separate funds; one for the Library, the other for
support of community social service needs. The second alternative suggests affiliation with the San Diego
Community Foundation, Were two separate funds could be established; one for the Library, and the other
for the support of community social service needs.
Dr. Lange recommended that the Library Board establish a Library Foundation Subcommittee to work with
him to develop plans for the foundation. He said that he wants this Board to be involved in working out
the details of the foundation, and the subcommittee could include up to two Board Members.
President Moss appointed Board Members Woodward and McCann to be on the subcommittee to work
on the foundation for the Library.
REPORT FROM MEDIA PROGRAMMING SPECIALIST ON VIDEO PRODUCTION TO PROMOTE USE
OF THE LIBRARY
Dr. Lange stated that two productions are being broadcast on Daniels Cablevision; a 30 second spot
announcement, and another project involving the school district. This is the result of the focus group and
the Community Cablevision Foundation, who gave $5,600 to produce a video tape that is in production
to introduce elementary school children to the Library in Carlsbad.
Bill Richmond, Media Programming Specialist, reiterated that as a result of the strategic planning effort,
a list was developed of ways for the Library to work with the schools. An orientation video will be created
to help the students learn how to use the Library. Mr. Richmond said that people are not aware of what
is in the Library. He explained how they have met with the teachers and school librarians and have
developed a theme that they feel will be effective with the 4th to 6th grade students. The plan is to follow
two students as they come into the Library to complete an assignment on "mummies".
March 20, 1996 LIBRARY BOARD OF TRUSTEES Page 3
MEDIA PROGRAMMING SPECIALIST REPORT (Continued)
Mr. Richmond continued, stating that the video will follow the students into the hbrary as they discover
how to interact with the staff. He said that auditions were held and four students were chosen to have
parts in the video. The video will be taped from April 16 through April 30. He invited the Board Members
to attend any of the taping sessions.
Mr. Richmond stated the second progra-7 was a public service announcement of 30 seconds to encourage
parents of young children to bring them in and introduce them to the Library. He said the California
Ltbrary Association did the original tape, and Carlsbad tagged onto the end of that announcement to tie
the announcement into the Carlsbad hbrary specifically. He said this tape is shown prior to City Councll
meetings and during Council breaks. The tape is also shown during the same times at the School Board
meetings that are televised from the Council Chambers. (The announcement video was shown to the
Board.)
DIRECTOR'S REPORT:
Or. Lange reported that an engineering firm had examined the mezzanine to determine whether the weight
load was a hazard, and they found it to be structurally sound. He said that next week he was to attend
the Public Library Association Conference in Portland. Oregon. but he cannot go, and will send Geoff
Armour. He said that Susan Simpson will also be attending the Conference.
Or. Lenge stated that the City Board and Commission Workshop will be held Tuesday, April 30, at 4:OO
pm. at the Safety Center, and includes dinner. The topics will be how to conduct effective meetings,
roles, the Brown Act. etc.
Or. Lange said that the Lego kiosk will be on display April 16, and there will be brochures available. The
kiosk will be moved around the City. He stated that plans are being developed for Internet access for the
public. The Serra System was awarded a grant from the State Library to connect with other libraries. He
said that staff access to the Internet is through Cal State San Marcos for $72 a year for ten hours a week.
Or. Lange reported that the new Library building is in the CIP (Capital Improvement Program) for next year,
with $100,000 in the budget for ?996-97 to pay for the expense of reviewing everything that was done
before; for example, the CUP has expired and the permits, and the architect needs to review the plans
again. Council will adopt this budget in June. He said there is money for furniture for this Library, and
at this time some of the original furniture is in very poor condition. Dr. Lange said this Library will be as
it is for another three years and there is a need to do some repairing now.
Or. Lange stated that unfortunately the Serra System's Legislative Day is April 19, at the Malcolm X Branch
Library. He referred to the Legislative Alerts bulletin from the California Library Association and
encouraged the bard Members to reed it and write letters.
Or. bnge said staff is exploring the possibility of Sunday hours for the Library. He said they could chop
off four hours during the week to open at 1O:OO a.m. instead of 9:OO a.m., and then be open from 1 00
p.m. to 5.00 p.m. on Sunday. He said it might be feasible beginning next fall. However, it might be a
problem to find people wtlling to work on Sunday afternoon. Or. hge adaed that the first hour from 9:00
a.m. to 1O:OO a.m. IS the slowest time in the bbrary. He asked the hard Members to think about this.
March 20, 1998 LIBRARY BOARD OF TRUSTEES Page 4
DIRECTOR’S REPORT: (Continued)
Or. Lange said the opening of the coffee cart was a disaster as far as the weather, with pouring rain. In
reply to query about any difficulty with people carrying coffee into the Library, he stated this has not been
a problem.
FRIENDS OF THE LIBRARY:
Barbara Otwell reported that the Friends will meet tomorrow night, and she invited the Board Members to
attend. She said they just had their most successful book sale, with a profit of over $7,000.
GENEALOGICAL SOCIETY:
Milt Cooper reported that they now have 645 members in the Genealogical Society.
SERRA ADVISORY BOARD:
Board Trustee Woodward reported that the Serra Local Legislative Day will be on Friday, April 19, from
300 p.m. to 7:OO p.m., at the Malcolm X Branch Library. The program has not been finalized at this time.
He said the Internet training at SOSU continues to be very successful, with 44 people attending the
January session, supervised by Serra’s Reference Committee.
Board Trustee Woodward stated that the Advisory Board plans to set aside S2,OOO to $2,500 to fund area
library projects in fiscal year 1996-97. Grant applications will be returned to SAB by May 1, and SA8 will
consider the grants at their meeting on May 16.
PUBLIC COMMENT:
None.
ADJOURNMENT:
By proper motion, the Regular Meeting of March 20, 1996, was adjourned at 4:40 p.m.
Respectfully submitted,
Harriett Babbitt
Minutes Clerk
ADULT LEARNING PROGRAM
Monthly Report
January 1996
- 1. Emblem Club Presentation
On January 3, Coordinator Lynda Jones and volunteer tutor Carrie Scott were
presented with the Oceanside Emblem Club’s 1995/1996 Adult Learner
Recognition Grant. Lynda and Carrie were accepting on behalf of this year’s
recipient, who requested anonymity. Carrie has been this learner’s tutor for 7
years. The learner received a special certificate and a grant of $500, which will be
used to register for certification tests required in the learner’s vocational field.
The North County Times carried a photo of the event in its January 14 edition.
Writine Class
On January 10, the new session of the Writing Class began. In 1995, the Adult
Learning Program trial-tested this new format for learning; the results were very
positive. Each Writing Class will now consist of two 10-week sessions and is in
addition to the enrolled learners’ one-to-one tutoring. The class is facilitated by 2
tutors with professional writing and editing backgrounds. The current session has
8 learners in a small-group, cooperative atmosphere. On January 24, the class
heard from guest speaker Brian Singleton, a computer-programmer-turned-writer
of magazine articles, books, and videos.
3. Tutor Training and Orientation
In an effort to match as many waiting learners as possible with tutors, 2 tutor
trainings and 1 new tutor orientation were held during January.
4. Learner Orientation Team
The Learner Orientation Team is composed of experienced learners who provide
a 1-hour orientation to small groups of new learners entering the program. On
January 9, six new members of this team were trained to conduct orientations,
which include a tour of the Main Library. Leading the training were team
members Dennis R. and John C., along with VISTA Volunteer Shirley Taylor.
Two New Learner Orientations are held each month.
- 5. ‘We Care - Eve Care” Promam
The 23 certified literacy programs of the San Diego Council on Literacy can now
obtain eye exams and eyeglasses for learners in need of these. The national
nonprofit organization Prevent Blindness has trained a staff member at each site
to conduct an initial screening of visual acuity (near/distance vision). Learners
possibly needing correction are identified and, if they lack resources, are referred
to Prevent Blindness. Arrangements are made for a full exam near the learner‘s
home and for glasses, if indicated, at no cost. The San Diego Council on Literacy
has established a fund to underwrite the costs. Coordinator Lynda Jones now
includes the visual acuity screening in each new learner’s assessment interview.
CAIUSBAD CTIY LIBRARY
CENTRO DE INFOMCION
Monthly Report
January 19%
1.- Adult Pro2 . E. On January 11, an adult educational presentation was held. The
topic for this presentation was Positive Parenting. The group attending this presentation
were parents from the Headstart Program, who then stayed for a parent meeting. On
January 22, the neighborhood committee that organizes the City's Festejando a las
Madrecitas (Mother's Day Festival) in conjunction with the City's Arts Office met at the
Centro de Informaci6n to begin the planning for this year's event. The Spanish Literacy
group met ten times this month.
2.- children's Pro7 R. On January 10, the Home-based Headstart Program had a
storytime and a tour at the Centro. Parents came along with their preschoolers to listen
to the story and learned more about the services that the library has to offer to their
families. Centro Supervisor Lizeth Simonson started an additional storyhour on Tuesday
mornings in response to a request from teachers from the Girls Club Headstart Program.
The Centro has a total now of four regular bilingual storyhours weekly. The Sewing Club
met five times this month.
3.- Serra Ethnic Services Committee - Book Fak Centro Supervisor Lizeth Shonson, as
a member of the Serra Ethnic Services Committee, took part in the planning and activities
of the Multi-Cultural Book Fair. The Fair was held at Escondido Library on January 17.
4.- Homework Center. During the month of January, 160 High School and Junior High
students used the computer and typewriter in the Homework Center. Students also came
to the Centro daily to work on their group projects for school. Another used computer has
been donated to the Homework Center by Mr. Al Servati of San Diego.
5.- Outreach. On January 11, Centro staff member Jose Luis Maldonado visited the adult
English-as-a-Second-Language (ESL) classes at Pine School and distributed information
about the library to over 100 adult students.
JANUARY 1996
MONTHLY STATEMENT
CH I LD REN ’ S S E RVlC ES
With circulation for the month peaking over 21,000 and reference questions over
2,600,‘the Children’s Services Division was a very busy place. There were also
28 programs presented to 635 parents and children. Children’s staff also led 6 tours
which included either library skills instruction, book presentations, or a puppet show.
Hobby Month was celebrated in January with 2 special programs. The first that was
presented was the Sports Card program. The owner of McCracken Sports Cards
presented a 45 minute program for sports cards enthusiasts. The audience learned
a great deal about the history of sports cards and collecting. Mr. McCracken also gave
all who came a sports card starter pack and had a drawing for an autographed
baseball.
The second local business presented program was from Carlsbad Village Coin.
Mr. Caylor presented a program on how to get started on coin collecting and also gave
all who attended a Lincoln penny starter kit. Unlike the sports card program, the
audience contained many adults there on their own, with the ages ranging from 6 to 66.
Interest in Bedtime Storyhour is on the rise as more and more people learn of its return.
For many youngsters, pajamas, puppets and stories are a big hit just before bedtime.
Since we have made our electric typewriter available to the public, children as well as
adults have taken advantage of it. Children have priority, but as many as four adults a
day have used it during school hours when the children are not here. Most of this use
is in filling out employment forms and writing resumes, so we may be contributing to the
economy by making this available. Many people ask if we have word processing , so
there is certainly a demand for this service to be made available, but the typewriter is a
step in the right direction.
After weeding heavily in many areas in December, the next step was to shift the entire
non-fiction section, the children’s reference section, children’s Spanish collection ,
Biography, and the Parent’s Library. This gave us room to expand in every section,
but took many staff hours to accomplish.
In keeping with our goal to keep cooperative liason with the Carlsbad School District,
Char Kennedy and-l met with Peggy Hodge of Valley Junior High and Suzi Koepping ,
Carlsbad High School librarian. We discussed Internet access to students at each site
and toured the Carlsbad High School library. We also talked about each other‘s plans
for the future regarding technology and discussed the videotaping to be done by
Daniels Ca blevision.
COLLECTION DEVELOPMENT AND ACQUISITIONS
STATISTIQS REPORT January 1996 Current Month Fiscal
Items Received B&T Direct PMSC Total to Date Year ......................................
-------------- ................................................
Books - Adult Main 462 192 654 3 , 827
Branch 86 32 118 715 Centro 0 20 20 157 subtotal 548 244 792 4 , 699
Books - Children Main 303 33
Branch 6 0
Centro 0 110
subtotal 309 143
336 1,516
6 512
110 382
452 2 I 410
Audio - Adult 153 77 230 943
Audio - Children 8 85 93 366
Video 63 6 31 100 793
Total Received 1 , 081 555 31 1 , 667 9 I 211
..........................................................
Direct-ordered Videos Cataloged at PMSC
videos
B & T = Baker & Taylor PMSC = Professional Media Services Corporation
' Genealog - Local History Statistics FY 1995- 19% Tfw &a R \/
HOLDIYSS : Current Total
Month Additions
Additions Current FY
Total
Holdings
Total.
Holdings
Last FY
Ti t12s
VolyEs
c
34; 4 40
4c, 9'19
i/ 8
198
Volumes Description of holdings: Titles
Books q, 7-30
Books - GEN-CIRC
Books - Microform f7/,977
Periodicals - Bound
Maps Periodicals - Microform A
Microfilm (census, etc. 1 5 '7LL
'7 4 -
I'z, 423
3, ?0'7
876
14 77L
/.SA8
f,4 3
6. 74f
I.
t7G
Non-Circ. tb QCii
Circ. 'a76 Microform 15- 35-2 Total -
CD-RO%
Microforms added this month:
Film
Fiche
7, YO I
fW o>s
3%
I
Total calendar year This month
c
CALENDm YEAR GOALS: Volunteer hours Programs held Li
At tendance f 3r;.
NSDCGS book/equipment expenditures B 7 5.2 - 73
u
+, - Total
This FY Total
Last FY
ACTIVITY: This This
Month Month
Last FY Reference questions (237 1,308 I Daily average 14 q;L
Daily average yz 3c;
Circulating checkout 14 L f 3-\-
Daily average 7b
Researchers registered J,OYI ci(i. 7 I'
rl I
DISTRIBUTION OF RESEARCHER!3:
City This This County mis .
Month Fy Manth
This State . ' . .This This
FY Month N
-- 737 c I
CarlsSad
Del Mar area
East S.D. area Ehcinitas area Escondido area
Fallbrook
Oceanside
S.n. City etc. san Marcos Vista
--
I 1
x 3 -- A-
i
LA COSTA BRANCH LIBRARY
Honthly Report January 1996
e-,
CIRCUIATION
Branch circulation totaled 24,956 for January. This total
included 12,757 adult items, 9,348 children's items and 2,851
video tapes.
1995.
This was an increase of 7 percent over January
USERS
This month's total user count was 19,960. The average daily count was 739 and hourly, 71. There was a 4% increase in total users over January 1996.
CHILDREN'S ACTIVITIES
January brought a rush of students back to the library after the calm of the holidays. The major areas of interest were
Presidents' biographies, general biographies, sea life, U.S.
Revolutionary War, and poetry. Six preschool storyhours were conducted by staff this month. A group of volunteers have
organized to do additional monthly storyhours. The Book Buddies
program also came back to life after the holiday vacations. January saw an increased level of interest in that program.
C.D.ROM
After many months of waiting, the Reader's Guide Abstract became "full text". In reality only some of the abstracts are
accompanied by the full text of the article. Because of a
software problem, Branch received full text sometime after the
Main library. At the end of this month, Branch is still having difficulty with the printing of these articles. Because the information transmits so slowly between Branch and the Vowertv at city hall where the C.D. Roms are installed, solutions are being discussed with Information Systems to improve service.
Media Graohics
REFERENCE ACTIVITIES FOR JANUARY, 1996
Reference questions totaled 8,146 during the month of January,
an increase of 1028. There were a total of 1956 Reserves, an increase
of 152 over last year at this time. Online Search Requests totaled
76. an increase of 42 over last year. Interlibrary Loans totaled 76
items received and 84 items were sent to other libraries.
During the month of January, there were 4 Reference Classes.
There was a Reference Selection Meeting on January 4: $1 061
was spent on new materials and $737 was spent on updates.
Callie Ahrens attended an investment In Excellence facilitators
meeting and a Computer Lab meeting on January 9. Callie also went
to a Staff Development Meeting on January 11.
Leila Dooley attended an Automation Committee meeting on January 15.
Char Kennedy attended the Division Heads meeting and a meeting for
Circulation Library Techs on January 18.
On January 22 and 24, Serra Reference Committee sponsored two half-day
Internet Workshops at San Diego State University. Leila Dooley and Char Kennedy
went representing the Reference Dept., and Bill Richmond
went representing the La Costa Branch. At the present time, all full-time
Reference Staff have been trained on Internet use for reference, and one
part-time staffer, Jan Hili, has also received this training representing
San Diego City Library.
Char Kennedy explained the new department created by restructuring called
Adult Services at the January 25 Library Staff Meeting.
Both John Quarterone and Char Kennedy visited the Carlsbad High School Library
on January 26, for a tour and a meeting with the Librarians from Vatley Jr.
High School and Carlsbad High School.
Cat lie Ahrens was chosen by City Manager Ray Patchett to serve on the City of
Carlsbad’s Strategic Plan Steering Committee, and she attended the first meeting
on January 29.
Char Kennedy attended a Serra Reference Committee meeting on January 31 at El
Cajon Library.
” f
rc Technical Services Report
January 1996
In January, Technical Services staff added 1,357 books and 550 audiovisual items to the library’s collection. A total of 957 books and 90 A-V items were withdrawn from the collection.
Patrons with computers used the dial-access catalog 317 times in
January. There has been no Main Street usage since mid-
December. We have called Daniels Cablevision; they say that .access is still offered. If there is no usage this month, we will investigate further.
A total of 1,858 books were checked out by patrons using the self-checkout machine. This was 3% of the total circulation at
the main library.
We have used the Inlex Reporter software to produce two new lists of materials this month. The first is a list of new additions to the Genealogy collection; this will be updated monthly. The second is a complete list of the main library’s videos. Since the catalog is quite long, it was organized into three binders: Documentary Videos, Children’s Videos, and Genre (or Fiction) Videos. The documentary list includes all adult non-fiction videos, including performances of plays and musical works. The Genre Videos include the feature films and other films that are primarily fictional in nature, including short works. A similar list will be produced for the branch after the addition of their new video shelving, when many of the videos they currently have in storage will be returned to their regular collection.
ADULT LEARNING PROGRAM
Monthly Report
February 1996
- 1. Tutor Training
Two tutor trainings were held in February, resulting in 6 newly qualified tutors.
Two experienced tutors also attended to be retrained in the new core curriculum
being used in the computer lab.
2, On-line Public Access Catalog (OPAC)
Pacific Bell installed a modem phone line in one of the classrooms in preparation
for installation of a terminal to link with the library's computer catalog (OPAC).
3. Serving Patrons with Disabilities
On February 1 and 8, Coordinator Lynda Jones and reference librarian Cathy
Miller attended the first 2 sessions of a 3-part series entitled "Beyond the Ramp:
What to Do after Your Library Meets Code." Sponsored by the State Library,
these 2 sessions were held at the Oceanside Civic Center Library. The workshops
focus on the requirements of the Americans with Disabilities Act (A.D.A.),
understanding the challenges that library use presents to people with disabilities,
and learning practical, high- and low-technology approaches to assisting patrons
who have disabilities.
- 4. San Dieeo County Literacy Network
The San Diego County Literacy Network held its February 28 meeting at the new
Malcolm X Library in San Diego and included a tour of the facility. Funding for
the library was partially contingent on its having one wing devoted to READ/San
Diego, the San Diego Public Library's adult literacy program.
- 5. Easv Reader Voter Guide
Adult learners in the San Francisco Bay area have written the Easy Reader Voter
Guide, a non-partisan booklet prepared for the March 26 Primary Election.
Political parties, candidates' positions, and ballot measures are explained clearly
and in easy-to-read style. The Adult Learning Program in February started
distributing the booklet to all adult learners and tutors as part of a continuing
emphasis on helping newly-literate adults become voters.
CARLSBAD CITY LIBRARY
CENTRO DE INFORMACION
Monthly Report
February 1996
1.- Centro de In€onnaah Newsletter. Starting in January 1996, the Centro de
Informaci6n Newsletter is being distributed quarterly. For the Winter issue Centro staff
distributed over 1400 English and Spanish copies during the second week of February in
the community.
2.- children's Pros- On February 27, in conjunction with the Children's
Department at the Main Library and the Carlsbad Arts Office, the Centro de Informaci6n
celebrated Multicultural Month with a special program. A group of dancers, Flamenco Folkl6rko Dancers, came and performed in the cafeteria area at Pine Elementary School.
This group of children danced in beautiful costumes from Spain and Mexico. Regular
bilingual storyhours continued during February. The Sewing Club met two times this
month.
R.
3.- CommunitV outreach. On February 13, Centro Supervisor Lizeth Simonson gave a
presentation to a group of Headstart parents at the Girls Club. The purpose of the
presentation was to give information to the group about the Centro and Main Library
services and children's programs. Centro's brochures and newsletter, library card
applications, and the children's calendar "Good Times" were handed out to the parents.
On February 27, Centro Supervisor Lizeth Simonson was invited to participate as a speaker
to a parents' workshop at Jefferson Elementary School. The workshop was about how to
read to young children and parent involvement in the learning process. Communication
between parents and children was also an important issue during the workshop. The
Centro supervisor shared stories and poems with the parents. She also gave information
about the library as a resource for the entire family for books and other materials that will
help children develop a love for reading.
4.- CommUnitv meet in^. On February 26, the Festejando a las Madrecitas Committee
meeting was held at the Centro de Informaci6n, planning the annual Mother's Day
celebration.
5.- Bdo S-dc Plan. On February 21, the City Planning Commission approved the
Barrio Specific Plan, which includes continued City support for the Centro de Infonnaci6n.
5.- Spanish Literacv. The Spanish Literacy group met five times during the month of
February.
CHILDREN’S DlVl SI 0 N
MONTHLY STATEMENT
FEBRUARY 1996
Even though we were only open 23 days in February we were very busy. Nearly
2000 reference questions were answered by Children’s staff. Attendance at 36
programs was over 2,200 due to our third annual Multicultural Festival. In addition,
our regularly scheduled programs such as Bedtime Storyhour, Storycraft, Storytime,
Storyhour, Grandparent’s Storytime, and Prime Time Club were presented by
Children’s staff and volunteers.
The third annual Multicultural Festival, sponsored by the Friends of the Library, has
been well received by parents, teachers and children. The focus of this program is the
cultural aspect as each ethnic group performs in the native regalia or costume. Young
people are the main presenters of their culture and our young audiences can identify
with them. This year we had a new partner, the Arts Office, for our event. They
secured the Cultural Arts Center as an event location and assisted in taking
reservations from the schools.
Attendance and interest in Bedtime Storyhour is back. It is one of those programs that
steadily grows due to “word of mouth” publicity. Also, at Grandparents Storytime, 10 to
15 children seems to be the norm. That is an ideal number of children to read to or to
share a story with.
Computer Resource Center update: The computer resource centers will be located at
each library serving primarily K through 12. Adults will also be allowed to use the word
processing and CD ROM programs offered at each location. The plan, guidelines and
funding proposals were presented to the Automation Committee. We are currently
looking into possible funding sources as well as the city’s position on assisting us with
this project.
Books - Adult Main
Branch
Centro
subtotal
Books - Children Main
Branch
Centro
subtotal
428
133
0
561
116
25
0
141
150
12
26
188
73
0
0
73
578
145
26
749
189
25
0
214
4 I 405
860
183
5 I 448
1 I 705
537
382
2 I 624
1 I 060 Audio - Adult 94 23 117
Audio - Children 10 67 77 443
Video 8 6 41 55 848
Total Received 814 357 41 1 212 10 I 423
Orders Requests (items)
67
1 I 229
617
8,994
----------------------------------------------------------
Direct-ordered Videos Cataloged at PMSC
current Fiscal month Year to Date
videos 0 236
Gifts 60 1 I 121
B & T = Baker & Taylor PMSC = Professional Media Services Corporation
Genealogy - Local.History Statistics FY 1995 - 1996 - HOLDINGS : Current Total Total Total
Month Additions Holdings Holdings
Additions Current Fy Last FY
Ti t12s
Volumes
147 1 , 226 34,487
44 , 601
33,261
43 , 044 183 1,557
Description of holdings: Titles Volumes Cataloged in INLEX
Books
Books - Microform
Periodicals - Bound
Periodicals - Microform
Maps
Microfilm (census, etc.!
Microforms added this month:
Books - GEN-CIRC
CD-ROMs
Non-Circ .
Circ.
Microf om
Total
9 , 758 12 , 472
87 8
19,777 17,878
498 13 , 332
175
i 7n 1,888
183
5,897
L/3
5,872
127 174
Film
Fiche
106 426 7,507
407 2 , 793 100 , 435
CALENDAR YEAR GOALS: This month Total calendar year
Volunteer hours 44 100
Programs held 4 8
Attendance 194 230
NSECGS book/equipent expenditures
+, - Total
This FY
Total
Last FY
ACTIVITY: . This This
Month Mnth
Last EY Reference questions 1,420 1,426
Daily average 63 65
Researchers registered 1 ,os 988 Daily average 45 45
Daily average 9
Circulating checkout 195
15,433
52
-llA.&L 40
2,1.38 * .
7
-6 10 , 424
-2 52
+4 5 7,905
-- 40
DISTRIBVTION OF RESEARCHERS:
City This This County
Month FY
., This . This State . . . .mis This
Kmth FY - -. ' milt3 FY
Carlsbad
Del Mar area
East S.D. area
Encini tas area
Escondido area
. Fallbrook
Oceanside
S.D. City etc.
San Marcos
Vista
1 173
'I
190LELAlameda1
3 113 Tr% AnTJp1 "S 15
12354-1 39 356 Oranqe 72
83 500 Riverside 13
30 210 S.F!ernardino 4
-- -- -- 194 1 303 other
173 1,311
37 261
96 641
-Ir -- -- --
L 616
191
51
37
LA COSTA BRANCH LIBRARY
Monthly Report
February 1996
ANNIVERSARY
February, 1996 marked the 12th anniversary of the La Costa Branch
Library. During this anniversary year, 274,491 items were circulated increasing more than 6% over last year. This total put
the number of books circulated in our 12 years of service over the 2 million mark at 2,145,767!
CIRCULATION
Branch circulation totaled 23,436 for the month of February. This total included 11,756 adult items, 8,630 children's items and 3,050 video tapes. Daily circulation averaged 1,019 and hourly, 96. The total circulation increased 13% over February,
1995. The average daily and hourly circulations reached a new high.
USERS
This month's total user count was 19,744. This is an 11% increase in last year. An average of 858 people came through our doors each day, or 81 each hour.
CHILDREN'S
Activity in the children's area was the rule this month.
preschoolers attended storyhours and 80 children participated in the BookBuddies program. This positive program conducted every Thursday afternoon encourages older children to read and gives younger ones even more exposure to books. Conducted in very small groups, 1 to 3 children, every participant gets individual attention creating a very warm and positive atmosphere.
165
The large audience draw this month was the Multicultural Program organized by the Cultural Arts and Main Library's Children's Division. The Taiko Drummers from the Vista Buddhist Center performed on Saturday, February 24. It was estimated that over
250 people of all ages gathered for the performance just outside the Branch Library doors.
STAFF
Chiharu Nakazono, a Branch Clerk who began as a page just 4 years
ago, resigned February 29 to become a Flight Attendant for Northwest Airlines. She will be greatly missed.
‘UB ‘
Q) V
FY
Media Graphics
..
MEDIA STATS/9601
FEB MAR A
Administration
GRAND TOTA
REFERENCE ACTIVITIES FOR FEBRUARY, 1996
Reference questions totaled 7,813 during the month of February,
an increase of 368. There were a total of 2020 Reserves, an increase
of 214 over last year at this time. Online Search Requests totaled
46, an increase of 15 over last year. lnteriibrary Loans totaled 102
items received and 45 items were sent to other libraries.
During the month of February, there were 5 Reference Classes.
Char Kennedy was a guest speaker at a Womens Business Roundtable
that was held at Pea Soup Andersen’s and sponsored by SCORE on February 8.
Char talked about the resaurces the library had to help women start their own
businesses.
There was a Reference Selection Meeting on February 1: $1 092
was spent on new materials and $678 was spent on updates.
Callie Ahrens attended City of Carlsbad Strategic Planning
Steering Committee meetings on February 8, 14, 21, 22 and 29.
Patron placed holds started on February 14. This means that the
Reference Desk wil I no longer collect $.SO in advance, and that any
public service desk can assist patrons in placing holds. Reserves can
now be placed using a modem and over the telephone.
Char Kennedy attended and Automation Committee meeting on February 29.
Technical Services Report
February 1996
In February, Technical Services staff added 972 books and 550 audiovisual items to the library's collection. A total of 573 books and 72 A-V items were withdrawn frcm the collection.
Patrons with computers used the dial-access catalog 359 times in February. In response to a query from us, Daniels Cablevision said that the library's catalog had been unavailable through their Main Street service since mid-December, although when we questioned the the lack of usage last mcnth, we were told it was still available. of February, and it was accessed 37 times. Service was finally restored in the latter part
A total of 2,108 books were checked out by patrons using the self-checkout machine. This was 3% of the total circulation at the main library, a typical amount.
The big event of February was the introduction of patron placed
holds in INLEX. Rather than going to the reference staff and
asking for a hold to be placed, patrons with a valid library card
can now place holds at any catalog terminal or when dialing in
from home. In its first two weeks, the service was very
successful. Between February 14 and February 29, patrons placed
231 holds for themselves, 20% of the total of 1,150 holds placed
in that time period.
As part of the new service, we had to change some procedures. In
when they pick them up. Meanwhile, the total number of holds has also increased. This month, 1,947 holds were placed, compared to
1,421 in February 1995.
the past, patrons paid when the holds were placed; now, they pay
DIVISION
Admin
Adult Svcs
Genealogy
Centro
Children’s
Tech Svcs
Coll Devel
Media Svcs
ALP
Branch
TOTAL
CARLSBAD CITY LIBRARY
1996-97 BUDGET SUMMARY
PERSONNEL
301,700
575,600
81,700
53,450
162,300
323,070
100,040
71,000
100,460
242,700
2,010,020
M&O
206,292
11 7,230
1,080
5,490
31,440
31,880
1,510
8,500
25,620
63,040
492,082
TOTAL
507,992
692,830
82,780
58,940
193,740
354,950
101,550
79,500
1 26,080
305,740
2,504,102
The base budget target for 1996-97 was $2,504,454. Our request came in $352
under the base.
In addition to the budgets above that are counted against our general fund base, the
following requests were made:
CLSA - $288,200
PLF - 53,000
AV INSURANCE - 105,500
CAPITAL - 42,200
1996-97 TOTAL BUDGET REQUEST: $2,993,002
1995-96 TOTAL BUDGET REQUEST: $2,862,950
1996-97 CAPITAL REQUESTS
1. Risograph Digital Duplicator. The Graphics Division is requesting an upgrade of
their current Risograph model, one that will increase the productivity and
efficiency of the parttime Graphics Artist by providing quicker turnaround time
on printing jobs. The new machine will also be able to scan photographs, will
allow the operator to get back to work faster on the computer, and will permit
two-sided jobs to be completed much more quickly. (Cost: $10,000)
2. Laser Printer. Replaces a 10 year old printer used by Adult Services to print
interlibrary loan requests, library holdings lists, and vertical file subject
headings. The printer is also used by the Friends of the Library to print mailing
labels each month. This machine will be shared betwen the OCLC computer
and the Reference Desk Online Computer and will be able to download files
from CD-ROM databases. (Cost: $1,100)
3. .FAX Machine. Upgrades a 1988 model at the Reference Desk that is used for
over 4,000 faxes per year and is the primary sending and receiving machine in
the library system. The old machine is increasingly in need of repair and is
often unable to handle multi-sheet transmissions. The new machine would use
plain paper rather than thermal rolls. (Cost: $2,500)
4. Laser Scanners. Adult Services is requesting 7 laser scanners to replace wand
readers at Main and Branch circulation desks. The scanners are much faster
and more reliable than the wands and should increase check-in and check-out
efficiency. (Cost for 7 scanners: $9,000)
5. Datatrek Serials Control System. This system would provide a direct link to the
library’s periodical vendor for automatic claims on missing or late issues and
for efficient check-in and routing. A fund account file will provide complete
tracking of annual budgets and expenditures. (Cost: $6,950)
6. OCLC Workstations. 2 Pentium workstations would replace older PC-based
stations that are not supported by Information Systems and are not covered
by the city’s upgrade program. The new stations would be able to handle
Windows-based cataloging software as well as CD-ROM-based reference
modules. (Cost: $6,150)
7. Lenses for new camera system. At the City Manager’s direction, Media Services
is requesting a set of special lenses and filters to be used in the first phase of
a new Digital Photography system. This new system will vastly improve the
production and visual impact of slidelsound programs citywide.
(Cost: $3,500)
8. Computer with CD-ROM Drive. The Branch is requesting a PC with CD-ROM
capability to provide Branch patrons with access to the many resources now
available in CD-ROM formats. This new public station would supplement
existing print and non-print resources and would allow Branch users a greater
variety of information resources than is currently available through online
access to the Main Library’s pre-set reference sources. (Cost: $3,000)
DEPARTMENT:
LIBRARY
Maintenance/Operation
Capital Outlay
Grand Total
CITY OF CARLSBAD
DEPARTMENT SUMMARY
1996-97 BUDGET
~
51 3,890 51 0,656 492,082
2,474,23 1 2,453,674 2,504,102
ACCOUNT NOS.
4010 - 4070
1994-95 1995-96 1995-96 1996-97
BUDGFT CURRENT ESTIMATE REQUEST
Personnel I I 1,960,341 I 1,943,018 I 2,012,020
Full Time Positions I I 27.5 I 27.5 I 28.25
Hourlv/FTE Positions I I 36.68 I 36.68 I 35.52
WORK PROGRAM:
The Carlsbad City Library provides educational, informational, and recreational services for all community
residents; provides both print and non-print resources that respond to the interests and needs of a diverse
population; provides convenient access and adequate space for users and resources; and promotes a
broad awareness of the library and its services. The library contributes to the enrichment of Carlsbad's
citizens by supporting lifelong learning and the pursuit of knowledge.
NOTE The figures above are for General Fund (excluding capital) to measure against the bare budget. In
addition, the following grants, capital and revenue funds are part of the overall request:
AV INSURANCE - $105,500
PUBLIC LIBRARY FUND - $ 53,000
CLSA REVENUES - $288,200
CAPITAL REQUESTS - $ 42,200
SIGNIFICANT CHANGES:
1. Merge of former Reference and Circulation Divisions into a new Adult Services Division.
2. Addition of one 3/4-time position in Adult Services.
L
L
Cn ma .- a .o
n
CITY OF CARLSBAO
1006-97 BUDGET
PROGRAM SUMMARY
1994-95 1995-96 1995-96 1996-97
BUDGET CURRENT EST1 MATE REQUEST
WORK PROGRAM: Provide leadership for the library and its nine divisions: plan for the growth of
resources and facilities; manage all budget and fiscal matters; and coordinate
relations with local and state government, the Library Board, the Friends of the
Library, and the Serra Cooperative hbrary System.
PROGRAM ACTIVITIES:
Budaet Preoaration:
Prepare department budget: process invoices, warrants and requisitions; monitor expenditures; maintain fiscal
records.
Strateaic Planning: Continue strategic planning process to meet library's long-range goals through the year
2000. (Council Goal IV)
Communitv Relations: Mangage
programs, exhibits, graphic arts,
and all external public relations.
(Council Goals II & IV)
AeDOrtS and Grantq: Handle grants and
reports at local and State levels.
Internal Manaaement: Provide leadership
for the library's divisions and for the
Arts Office.
.-
PERFORMANCE OBJECTIVES:
1. Monitor and distribute account
2. Refine automated fund accounting balances to all divisions.
and on-order information.
1. Develop detailed action plans for strategic objectives.
1. Work closely with local media to
2. Sponsor at least one adult program two exhibits per month.
3. Produce flyers, newsletters, and other graphics for the library and other city departments.
4. In cooperation with the Friends of
the Library, raise at least $25,000
through book and magazine sales.
1. Prepare detailed monthly statistics on library use.
2. Write annual reports for State and local use.
3. Manage grants supported by State and local funding.
1. Supervise the library's 9 divisions.
2. Manage facilities and resources.
3. Develop policies and procedures for all library operations.
SIGNIFICANT CHANGES None
o!o'ojolo dl414 4 4
AIA m'mlmim A A rri A
D r v: C T T 1 IT v:
.D
P
0 0
0 0 -
m % m
3;,
c 0 0
3
f
ClN OF CARLSBAD
1996-97 BUDGET
BUDGET EXPLANATION
~~~
JIBRARY ADMINISTRATION 001-4010
.300 2 part-time positions transferred to new Aeult Services
Division.
c
!420 Account drops due to new office .facilities maintenance
contract, which no longer requires payouts for
maintenance on microform reader-printers.
32
27
- .' .. ,... -. ..
CIN OF CARLSBAD
1996-97 BUDGET . ,
/ PROGRAM S'MMARY ' , -.
1994-95 1995-96 1995-96 1996-97
CURRENT . ESTIMATE REQUEST BUDGET
.-
L o
CITY OF CARLSBAO
BUDGET EXPLANATION
1996-97 BUDGET
Circulation (4021) and Reference (4022) are being merged intl a new Adult Services Division, using the 4022 account number.
ADULT
1100
1300
2660
NOTE :
SERVICES - 4022
Adds 3/r?,-time library assistant, using vacant full-time
library assistant position.
Two part-time positions transferred from Administration to
Adult Services.
,
Department supplies reduced and consolidated in new division
32
CITY OF CARLSBAD
PROGRAM SUMMARY
1995-96 BUDGET
1446-f7 -F445.9cT r945-76 -6 1993-94 Acw&6
BUDGET CURRENT ESTIMATE REQUEST
Personnel 7841) rl 79,$ y 0 6?1,700
1, ym /,OB 0 1,oao Maintenance/Operation
Capital Outlav - -
Grand Total
Full Time Positions I 1 I \
HourlylFTE Positions *w 75 \,or
WORK PROGRAM:
The GenealogylLocal History Division provides information service, instructional assistance, and research
services to the public. The Division Head manages the selection, classification, and organization of a collection
of 44800 volumes. It is a collection of excellence that draws researchers from all over Southern California. 4..',&
PROGRAM ACllVlTl ES: PERFORMANCE OBJECTIVES:
bnttral Reference Servicerr: Respond to in- 1. Register
person and telephone reference requests; provide library instruction and tours: give talks to visiting
Southern California groups. (bUwL :,I@~ L
I I,
1s; Wearchen. 2. Process -inquiries.
3. Plan and hold orientations for visiting groups.
Coordination with NSDCGS: The North Sen
Diego County Genealogical Society has acted as a-
support group for this collection for ma. This
division will coordinate with and assist NSDCGS
with fund raisers, acquisition of materials, program
planning, and training of researchen.
1. Develop bi-monthly training classes for begin-
2. Plan and assist with six major fund raisers.
3. Advise a NSDCGS committee on selection d
materials for proper collection development.
ning genealogists.
,
(ICLlYWlL e-zd
SIGN I FI CANT CHANGES: - r,.
None.
T I
CITY OF CARLSEAD
1996-97 BUDGET
PROGRAM SUMMARY
?/ 8Cl
0
Per sonnet
Maintenance/Operation
Capital Outlay
-
5-21 653 2,6=0 d F3, lfr9
fc., 9 570 6, 990 cc, 470
I 0 HourlylFTE Positions
~ ~ __
WORK PROGRAM:
o* 96 I 0. YG I L-, 7,:
The Cenro de informaci6n meets the information needs d Spanish-speaking adults and children, especialty in Barrio
Carlsbad. Bilingual staff introduce neighborhood residents to library services, which include print and non-print
Spanish-language and bilingual materials, educational programming for adults and children, and information and referral
services. The Centro de Informaci6n stafl are actively involved in the communfty and work in pmnership wnh schools
and other comrnunrty agencies to enable Spanish-speaken lo become active and successful participams in this society.
u\loRKCOAb - - M&H.15&ES: -. __
1. X&dLJa\ ?a+FX \ 4 92 - g3 PROGRAM ACTIVITIES:
I\. ilfs' /0, i?g
Outreach: The Centro de Informacibn is an active
partner in community activities and offers a welcoming
and culturally sensitive environment Ihal enables
Spanish-speaking reside- to make use crl public
library services. 1- ?rrqm 2, J 3-A A+k l-dc!I#?: :
Proarammlng: The Centro de lntormacibn responds
to comrnunny information and educational needs by
providing a varlety of adult Md children's programs
and providing a site for neighbomood group meetings.
27
N Q -c 0
I !I
I
I1 !’
r
Personnel
Mal ntenanceio peratlon
Capital Outlay
Grand Total
CITY OF CARLSBAD
PROGRAM SUMW 0 CY
1996-97 BUDGET
fILq500 fILG, Q~D f /&q go. t~ ~2,300
43' 8.P -I- 30,470 + 34Lj4P t
I- 0 0 0 o
I ?7+?00 I qq,p $r97,gso jq3,:yo
I 3- 2 Full Time Positions
HourlylFTE Positions 3.78
he library Children's Division and the Arts Office will present one Multicultural
2- z
in klarch 1996.
rovide a circulating collection of CD-ROMs by the end of 1996. (Goal ursue donations in support of a computer resource center. (Goal ublish a monthly newsletter of children's programs. (koa1 hildren's staff will visit Carlasbad schools and wil rogram per school year.
a) .=) z) present one informational
least 20 school class tours per school year at Main, Branch and Centro.
IGNIFICANT CHANGES: election and collection maintenance of the children's videos and the YA collectic hey are responsible for demonstrating the use of the CD-ROM encyclopedia that ha: een added in the Children's Library.
The Children's Division has assumed responsibility for the
I 3-4 3*5& 1 3 a J--
C -- -
L 1
* 21
,
I
I -
7
CITY OF CARLSBAD
1996-97 BUDGET
/ PROGRAM SUMMARY
FUND: 001 *" 'CfrSACCOUNT NOS. Y 04 13
1994-95 1995-96 1995-96 1996-97 BUDGET CURRENT ESTIMATE REQUEST
WORK PROGRAM:
Technical Services Division catalogs and prepares library materials for public use; maintains the library's online
database; and manages the library's automated circulation system, online catalog, and related automated
operations.
PROGRAM ACTIVITIES: WORKLOAD MEASURES: -- 1991 -92 1992-93 1993-94 I 994- 5''
Ptocessinq: Catalogs and processes both pur-
chased items and gifts. Repairs damaged materials 18,452 16,903 17,567 171 a'( and arranges for binding and rebinding.
(COc,r,Cd god E)
1. Items Cataloged and Processed:
2. Items Handled Binding:
2.1 99 2,277 2,346 I, TI/
Database Maintenrnce: Adds new items to the 1. Items Added to Database
online database and deletes information for lost or
discarded materials. 18,452 16,903 17,567 171 17'
2. Items Withdrawn:
11,836 12,941 10,507 g,q 7'
PERFORMANCE OBJECTIVES:
Circulation Svstem md Oniino Catalog: Oper-
ates the library's INLW 3000 System, including all
1. To ensure system availabilii (up time) at least
99% of houn the library is open.
software related activities, writes instructions, and
trains staff on new features. 2. To conduct two training sessions for staff follow-
ing INLM soffware updates. CCourlcd +d 43 -
SIGNIFICANT CHANGES:
None.
27
I
i
I
i
I
~
1 I ,
I i 1 I I I
'I
l-r
1 11':
I i
I
CIN OF CARLSBAD
BUDGET EXPLANATION
1996-97 BUDGET
TECHNICAL SERVICES - 4040
1300
2660
Part-time Salaries.
c Increase reflects hiring required to offset loss of
full-time cataloging position.
Special Departmental Supplies.
Decrease reflects shift of OCLC account to PLF grant.
f
co1 ,am Personnel
MaintenanceiOperation
CITY OF CARLSBAD
PROGRAM SUMMARY
1996-97 BUDGET
103 ,'FIo 103, we \OQ, WO *
\, 310 1,3( 0 I .SI0
FUND: &mea( NOS. -1 - 4d4
1994-95 1995-96 1995-96 1996-97
BUDGET CURRENT ESTIMATE REQUEST
Capital Outlay
a Full Time Positions
Hour[y/FTE Positions
, I WORK PROGRAM: - Cardinate the selection uf maenals and Plan to118QiOn developmen fOr tnr library AIloMe and monnor all mends
buaCRS Order and reawe all prim and non-pnnt mends.
PROGWM ACTIVITIES:
Plannlnq: Oevelop plans tor the collection of mater- as. mrn prcfiles,
Budqctlnq: Prepare Cwisian anC library-mde matenals
PERFORMANCE 0 BJECTIVES: '
1. Revim and upbae the library's calledion develop
1. Track ma& accoum by major suajecs.
2 Track vencor diums. bucgets; mannor exoeneitures for departmen and
materials. r <7c-,5. : > - . -- .
Coordlnatc Sclcctlon uf Matcrlals: CoorCinte 1. C#rCinte selection and ordering of at least 10,oOO
sereclan and ordenng of ma nonprint rnaenals. new pnm and norronnt mater&. CGwi dy
SIGN IFiCANT CHANGES:
None. - I_
Y
27
I
j
I I
I
I
I i
i
I
I i
I
I I i !
i I
I i
I I
~
I
f
CITY OF CARLSBAD
BUDGET EXPLANATION
1996-97 BUDGET
32
I
Personnel 7 ',3 c/I 72,140 7I ,,mo 7/, 000
QQ 3b7 &%LO 80,oob 79,530
Maintenance/Operatlon 5 9% 5, Lt2c ci; gcc 6,500 .
Capital Outlay 0 0 - 4 0 -0
Grand Total
I I Full Time Positions I I \
Hourfy/FTE Positions ' 47 - uc) ' w
CITY OF CARLSBAO
PROGRAM SUMMARY
1996-97 BUDGET
1. Maintain and update a data-based image system for 27,000 slides and 7,000 pnnts. fiesct* qt h4 .. *Input im ge index data and
autpmat a A ystem wfi S~O&C% 4 &T&LV
1. Create at lead 150 City related media produc-
tions in support of City goals and objectives.
2. Participate in local and regional civic organi-
zations for the purpose of generating media
productions.
au UL 1. Provide M 10 houn pw week of support for
reference desk at branch, prrr3 b o W rC
L.~L~~PT~~ ke\++ C) i CJ,
+ ct&L@y A( LJC
WORK PROGRAM:
departments and their communications needs. Services include photographic, video, audio, pubtion
illustration, sync-slide shows, and developing and maintaining locally relevant stock image collections.
Media Servrces provides a wide range of professional media production services in support, of all City AI
I
PROGRAM ACTIVITIES:
Public Information Media: Produce City related
photograpnic, video, and audio information for dis-
tribution to newspapers, magazines, local publica-
tions, radio. lV stations.
lmaae Research & Devclooment: Develop and
maintain a fully indexed City image retrieval and
storage system for slides, prints, negatives, video,
and audio.
Medfa Production DeVelODment: Provide audio,
video, and photographic media services for the
preservation and documentation of such locally
significant information as oral history, historical phe
tos/documents, and exhibits of special City activi-
ties.
Reference Suo~ort: Help fill in for vacant refer-
ence position.
PERFORMANCE OBJECTIVES: I
I? 6.-? 7 1. Produce at least 150 media projects im,,
IL.
1
27
i I L
f
6 30, bcc 9.3 ?lpn q* L.LC’ I cc, 3. ‘t ,--
J211,?0 3 .s fc .1 c Zef 620 -i” L3,czc
Personnel
MatntenancelOperatlon
v-
c - - Capital Outlay -
1!7,jLCO 1 r?, 9 cs‘ \IT 77- S /2L,01 D
0 0 I 8 3.7
Grand Total
Full Time Positions
HourlylFTE Positions
3 Lc I a 2 2
CIN OF CARLSBAD
PROGRAM SUMMARY
1996-97 BUDGET
I
WORK PROGRAM:
The Adult Learning Program is the library’s adult literacy service. The program provides free, multidimensional learning experiences that enable English-speaking adults
to develop basic literacy skills for independent lifelong learning and decision-making.
The program provides literacy services that support positive self-esteem and the
application of new literacy skills in daily life, at work, and in the community.
PROGRAM ACTIVITIES I1
1. Individual assessment and
planninq;
The program conducts a
thorough assessment of each
adult learner’s literacy skills
and develops an appropriate
individual learning plan.
2. Literacv skill develooment
The program provides a
variety of learning
experiences--including one-to- one tutoring, computer-
assisted instruction, and small-
group study--which are
appropriate for each adult
learner’s skill needs in basic
reading, writing, math, critical
thinking, and general
howledge.
WORKLOAD
MEASURES
1. Learners assessed for
skills at entry
2a. Matches of learners
with tutors (one-to-one
& small groups)
2b. Learners studying
2c. Volunteer tutors
instructing
2d. Instructional hours
completed
- , 91 - EL
70
-
84
145
131
3689
13.3 92 -
93
72
- lo6
136
128
4847 -
- 93 -
94
68
- -
- 82
133
113
4505 -
111 94 -
95 38! 69
-
139
134
97
498! -
I
4
k cn
CITY OF CARLSBAD
MAINTENANCE AND OPERATION DETAIL
LiLJt- c.r J
1996-97 BUDGET /
ACCT. NO: q F’:c * 1 tCr/,c,-\ ,-._ FUND: 00 I PROGRAM: &$Lk3 t !_e !, ,-r *
ACCOUNT DESCRIPTION
7- n v e.. I
TOTAL MAINTENANCE 81 OPERATION
- 1995-96
:URRENT
m
01 131 I95
~
a3,4 3 25:62C
29
FUND:
CITY OF CARLSBAO
1996-97 BUDGET
PROGRAM SUMMARY .
PROGRAM: La Costa Branch ACCOUNT NOS.
Library
1994-95 1995-96 1995-96 1996-97
BUDGET CURRENT ESTIMATE REQUEST
The Branch library provides services for South Carlsbad. These include print and non-print materials,
reference services, special programs for children and monthly cnages in exhibits and displays.
PROGRAM ACTIVITIES: WORKLOAD MEASURES:
1992-93 1993-94 1994-95
Reference: Assist patrons in using the library, answer
reference questions, reserve speafic titles and request
1. Reference Questions:
materials from other libraries (Council Goel #2) 28,354 27,137 26,545
Circulation: Circulate print and not print materials to 1. Circulation:
fees and fines and track overdue items. (Council 235,473 237,334 262,926
Goal #2)
Collection Develommt; Evduete oollection and
select print and non-print materials. (Council Goal t2)
children and adults, handle patron regisbation, cdlect .:
1. Total Items In Collection
41,449 43,903 49,619 \
Proaramming: Plan schedule and develop programs
for children. Conduct classroom visits and tours
(Council God t2) 571 en 2,525
1. Program Attendance
Libraw Manaaement: Manage Branch Library, staff, PERFORMANCE OB JECTNES
volunteers, Collection, and facility. Maintain awarmess
of community. 1, Schedule and supervise staff.
2. Hire and train new staff.
3. Prepare monthly narrative and
statiskal summary of operation.
4. Actively maintain a anent topical
print and non print wlloction.
5. Maintain a safe and effiaent facility.
6. Survey the needs of and interact with
the members of the community.
27
FUND: 13-1
Maintenance, Operation
Capital Outlay
CITY OF CARLSEAD
PROGRAM SUMMARY
1996-97 BUDGET
ILt7,SOO r45,ooo /or; so0
-c / 4
1994-95 1995-96 1995-96 1996-97
BUDGET CURRENT EST1 MATE REQUEST
~~ I /I I l - Personnel
-
I/ HourfylFTE Positions
WORK PROGRAM:
Special revenue fund to support library audiovisual collection development, replacement'and related supplies, processing and equip ment.
PROGRAM ACTIVITIES: PERFORMANCE OBJECTIVES:
Collection Development: Evaluate, 1. Select, order ant! process select and order new and replace- at least 2,000 new audio- ment audiovisual materials. visual materials and at
least 800 new video tapes
SIGNIFICANT CHANGES: None
Meets Council Goal I1
27
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1
i
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1-1 I
I=ilEl I
z
CITY OF CARLSBAD
BUDGET EXPLANATION
1996-97 BUDGET
AV INSURANCE 141-4051
AV Insurance M&O budget is decreased due to a transfer of microform
subscription accounts to the CLSA grant.
c
32
CITY OF CARLS8AD
PROGRAM SUMMARY
1996-97 BUDGET
FUND: 180 PROGRAM: c & ACCOUNT NOS. 180- 810 I
1994-95 1995-96 1995-96 1996-97
BUDGET CURRENT ESTIMATE REQUEST
WORK PROGRAM:
Projected reimbursements and unappropriated carryover from the California State Library to the City for loans of materials to non- residents. Payment is based on a reciprocal usage formula.
PROGRAM ACTIVITIES: PERFORMANCE OBJECTIVES:
Administration: Reimbursements 1. State revenue funds will be and carryover are used to assist used to pay for part of the in the cost of library operations. Branch operating budget as well as to offset General
Fund by covering the purchase of all adult fiction and non-fiction, the main library heat and light accounts, and telephones.
SIGNIFICANT CHANGES:
The budget has increased by about 10% to match current and
projected increases in revenues as well as continued availability
of fund balances.
MEETS COUNCIL GOAL I1
27
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!
1
-I
CITY OF CARLSBAD
1996-97 BUDGET
f, BUDGET EXPLANATION
I
32
CITY OF CARLSBAO
PROGRAM SUMMARY
1996-97 BUDGET
1994-95 1995-96 1995-96 1996-97
BUDGET CURRENT ESTIMATE REQUEST
lORK PROGRAM:
'he California Public Library Fund Act provides an annual per
iapita grant to public library jurisdictions provided they meet the
taintenance of effort requirement (no cuts in general fund support
'rom the previous fiscal year.)
'ROGRAM ACTIVITIES: PERFORMANCE OBJECTIVES:
'arious Special Projects 1. Grant funds will be used in
1996-97 for bindery costs,
water, and the OCLC cataloging
contract.
IGNIFICANT CHANGES:
'one.
:EETS COUNCIL GOAL 11
27
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.-
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I
CIN OF CARLSBAO
BUDGET EXPLANATION
1996-97 BUDGET
'UBLIC LIBRARY FUND (PLF) 180-8110
1660 OCLC cataloging contract transferred from Technical
Services (4040)
c
32
APRIL 14 - 20, 1996 IS "NATIONAL LIBRARY WEEK" - THE CARLSBAD CITY
LIBRARY IS CELEBRATING 40 YEARS OF EXCELLENT SERVICE TO OUR
COMMUNITY WITH THE FOLLOWING EVENTS:
FOR THE PUBLIC:
Tuesday, April 16, 6:OO p.m., Carlsbad City Council Meeting, PROCLAMATION CEREMONY for
National Library WeeK (April 14-20) and 40th Anniversary of the Carlsbad City Library.
Wednesday, April 17, 7:OO p.m., La Costa Branch Library, 6949 El Camino Real, #200,
Carlsbad, JACKIE KENT CHILDREN'S THEATRE presents a Children's Puppet Show.
Monday, April 15 through Saturday, April 20, La Costa Branch Library, 6949 El Camino Real,
#200, Carlsbad, "Buy A Book for Your Library'' sale - with buyer's name on bookplate. Pre-
selected books (adult & children) will be on display for purchase.
Thursday, April 18, 7 p.m. - 9 p.m., Carlsbad Senior Center, 799 Pine Avenue, "AN EVENING
WITH LOCAL AUTHORS" - Panel discussion with local authors Janell Cannon, Taffy Cannon,
Eva Shaw, Victor Villasenor (not yet confirmed), followed by a book sale and book signing
co-sponsored with Walden Books.
Friday, April 19, 5:30 - 7:30 p.m., CARLSBAD CITY LIBRARY'S 40TH ANNIVERSARY PARTY,
Main Library, 1250 Carlsbad Village Drive. Family activities are: "Buy a Book for Your
Library" sale-pre-selected books (adult 81 children) will be for sale with buyer's name on
bookplate, storybook characters (Peter Pan and Cinderella) will be on hand for photos,
balloons, food, entertainment by folksinger/musicians Sam Hinton and Catherine Espinoza.
Come celebrate the Carlsbad City Library's 40th anniversary with a FUN party for the whole
family-don't miss it!
After the party, you can see the Carlsbad Playreaders presentation of "84 Charing Cross
Road", which starts at 8:OO p.m. at the Carlsbad Senior Center, 799 Pine Avenue, (free
passes will be available at the library's anniversary party).
FOR LIBRARY DEPARTMENT HEADS, CITY DEPARTMENT HEADS, COUNCIL, CITY MANAGER'S
OFFICE, FRIENDS BOARD, LIBRARY BOARD OF TRUSTEES:
Tuesday, April 16, 5:OO-6:00 p.m., City Manager's Conference Room, 40th anniversary get
together with cake and coffee prior to city council meeting for proclamation ceremony.
March 12, 1996
TO: LIBRARY BOARD OF TRUSTEES
FROM: Library Director
LIBRARY FOUNDATION STATUS
An agenda bill has been drafted for the City Council that recommends
for their consideration two alternatives for establishing a community
foundation. One alternative provides that the City establish a community
foundation with two separate funds, one for the library, the other for
support of community social service needs. The other alternative
suggests affiliation with the San Diego Community Foundation where two separate funds could be established, one for the library, the other
for the support of community social service needs.
Either alternative apparently will include the library. In order to be ready
to deal with the results of City Council action on this issue, I want to
recommend that the Library Board establish a Library Foundation
Subcommittee that will work with me as we develop plans for the foun-
dation. The subcommittee can include up to two Board members.
CLIFF IAhGE
CARLSBAD CITY LIBRARY
CIRCULATION
MAIN LIBRARY Print/Audio Video
Equipment
TOTAL :
BRANCH Print/Audio
Video
TOTAL :
CENTRO TOTAL :
GRAND TOTAL:
REFERENCE QUESTIONS
Centro
Genealogy Children’s
Adult
Online
Branch
TOTAL :
MEDIA/GRAPHICS PROJECTS
Media
Graphics
TOTAL :
STATISTICS
January 1996
Jan. 1995
60 I 034
12,990 23
73 , 047
20 I 980 2,713
23 I 693
1’191
97,931
121
1,308 2 , 019 7,118 42 2,438
13,046
22 14
36
Jan. 1936
63 I a35 11,561 15
75 411
22 I 428
2,849
25,277
1,415
102 , 103
251 1,237 2,665
76
2,980
15 , 353
a, 146
39 29
68
% Chanqe
+6 - 11 - 35
+3
+7
+5
+7
+ 19
+4
+ 107 -5 + 32 + 14 + 81 + 22
+ 18
+ 77 + 107
+ 89
PEOPLE COUNT (Daily Average)
Centro Main Library Branch
TOTAL :
ATTENDANCE AT PROGRAMS
Centro
Genealogy Adult Main Children’s Main Branch
TOTAL :
INTERLIBRARY LOANS
Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad
NEW REGISTRATIONS
Centro
Main Library
Branch
TOTAL :
ITEMS ADDED
ITEMS WITHDRAWN
Jan. Jan.
1995 1996 % Chanqe
92 108 + 17 1,931 1,791 -7 766 73 9 -4
2,789 2,638 -5
186 412 + 122
229 13 6 - 41
26 40 + 54
540 3 03 - 44
167 185 + 11
1,148 1,076 -6
149 13 6 -5
10 8 103 -5
3 12 3 10 -1
77 84 +9
18 31 + 72 943 963 +2 408 3 88 -5
1,369 1,382 +1
1.569 1,907 + 22
792 1,047 + 32
2
CARLSBAD CITY LIBRARY
STATISTICS
February 1996
Feb.
1995
Feb.
1996 CIRCULATION % Chancre
MAIN LIBRARY
Print/Audio Video
Equipment
55,504
10,331
10
57 , 604
11,291
7
+4
+9 - 30
+5 TOTAL : 65 , 845 68 , 902
BRANCH
Print/Audio 18 , 346
2,588
20 , 757
3,047
+ 13 + 18
+ 14
Vide0
TOTAL : 20 , 934 23 , 804
CZNTRO
TOTAL : 1,465 1,261
93,967
- 14
GWD TOTAL: a8 , 244 +6
REFERENCE QUE ST IONS
Centro
Genealogy Children’s
Adult On1 ine
Branch
113
1,426
1,955
7,445
15
2,130
389
1,420
1,990
7, ai3
46
2,657
+ 244
+2
+5 + 207 + 25
+9
---
TOTAL : 13 , 084 14,315
MEDIA/GRAPHICS PROJECTS
Media
Grap hi c s 24 33 + 38
23 36 + 57
TOTAL : 47 69 + 47
Feb. Feb .
1995 1996 % Chanse
PEOPLE COUNT (Daily Average)
Centro
Main Library Branch
TOTAL :
ATTENDANCE AT PROGRAMS
Centro Genealogy
Adult Main
Children's Main
Branch
TOTAL :
INTERLIBRARY LOANS
Requests by Carlsbad Received by Carlsbad
Requests of Carlsbad
Filled by Carlsbad
NEW REG I STRAT IONS
Centro I Main Library Branch
TOTAL :
ITEMS ADDED
ITEMS WITHDRAWN
13 7 121 - 12
a07 a58 +6
1,955 1,958 ---
2,899 2,937 +1
637 389 - 39 237 194 - 18 30 ao + 167 541 2,285 + 322 12 6 502 + 298
1,571 3 , 450 + 120
146 117 - 20
118 102 - 14 298 167 - 44 67 45 - 33
ia 24 + 33 73 9 a82 + 19
3 12 323 +4
1,069 1,229 + 15
1,389 1,135 - ia
667 711 +7
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