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HomeMy WebLinkAbout1996-06-19; Library Board of Trustees; Minutest CARLSBAD CITY LIBRARY BOARD OF TRUSTEES MEETING JUNE 19,1996 3:OO P.M. CITY COUNCIL CONFERENCE ROOM NOTICE TO THE PUBLIC All persons requiring assistance or auxiliary aids in order to effectil ely parti,ipate may contact the library at least 24 hours prior to the meeting to arrange for reasonable accommodations. PUBLIC COMMENT: In conformance with the Brown Act, no Board discussion or action can occur on items presented during Public Comment. I. 2. 3. 4. 5. 6. 7. 8. 9. IO. 11. 12. 13. AGENDA. Call to order. Approval of minutes. Monthly library division heads reports. Library Board comments. Quarter cent sales tax measure update. Review of plans for new library. Architect presentation scheduled for July 24,1996 board meeting in the city council chamhers. Director's report. FRIENDS OF THE LIBRARY Otwell GENEALOGICAL SOCIETY Cooper SERRA ADVISORY BOARD Woodward PUBLIC COMMENT ADJOURNMENT ADULT LEARNING PROGRAM Monthly Report May 1996 1. New Promam Business Cards New program business cards (attached) were designed and printed. They are now available at the Main Library’s Information Desk, other library locations, and in the community. The matching program brochure should be ready in June. 2. Intermediate Curriculum The new instructional format of the Adult Learning Program, which makes heavy use of the computer lab and, particularly, of intensive phonics software has been very beneficial to both learners and tutors. With the help of Shirley Taylor, formerly our VISTA volunteer and now a library employee, related materials to work on spelling and writing have been developed. Now some of the learners have advanced to a point where they need some new approaches in order to learn some of the really frustrating spellings in English: for example, is the name for a little wind that blows spelled “breeze” or “breaze” or “breze” or “brieze”? All are phonetically correct and there is no rule to help you decide. A group of 6 experienced tutors, whose learners have all reached this stage in the program, met with Shirley and Coordinator Lynda Jones to address the challenge. They, with several other tutors, have formed 2 groups to develop an Intermediate Curriculum for spelling and writing, to accompany the continued use of the phonics software in the lab. 3. Tutor Orientation and Training On May 17, fifteen potential tutors came to a 3-hour Tutor Orientation about literacy and the Adult Learning Program. On May 18 and May 29, 8 new tutors completed the methodology tutor training. 4. Library Staff Visit On May 23, about 25 library staff members visited the Adult Learning Program for the monthly staff meeting. On hand were 25 adult learners and tutors to demonstrate how they study in the computer lab, in one-to-one tutoring on personal goals, in the writing class, and in the reading group. 5. OTAN Traininp and the Internet On May 30, Coordinator Lynda Jones attended a training for adult educators sponsored by OTAN (Outreach and Technical Assistance Network), a consortium of adult education programs. All of the library literacy programs in Southern California, in conjunction with OTAN, have received a grant which will pay each program’s costs and provide training and technical support for every library literacy program to be connected online and to be connected to the Internet. The grant will pay Carlsbad’s fees for the first year, starting July 1, 1996. Lynda is working with the City Information Systems Department, volunteer Randy Scott, and others in the library to install this exciting new component of our program. WBAD CITY LIBRARY CENTRO DE INFORMACION Monthly Report May 19% 1.- children’s Pronramrmnn ’ . Regular bilingual storyhours were conducted during the month of May with the final storyhour held on May 30. During the month of June, Centro staff will be preparing materials and doing outreach for the Summer Reading Program. Summer Reading sign-ups begin on June 17th. 2.- Summer Reading Promam. On May 31, Centro Supervisor Lizeth Simonson and the Head of the Children’s Department, John Quartarone, visited Buena Vista Elementary School to promote the Summer Reading Program. 3.- Community outreach. On May 29, Centro Supervisor Lizeth Simonson was invited to a Kindergarten Roundup at Jefferson Elementary School. During the event, Lizeth spoke to the parents about the Summer Reading Program and the many events that are scheduled during the summer at the Main Library, La Costa Branch, and the Centro de Informaci6n. 4.- Barrio Specific Plan. Sponsored by the City of Carlsbad Planning Department, on May 29 and 30, there was an Open House at the Centro de Informacih. The purpose of the Open House was to provide the community with the opportunity to talk with City staff members and ask questions about the Barrio Specific Plan. On June 6, a community meeting will follow up on the earlier Open House at Jefferson School Cafeteria. 5.- Communitv Meeting. On May 21, the last Festejando a las Madrecitas committee meeting of the year was held at the Centro de Informaci6n. 6.- SDanish Literacv. The Spanish Literacy group met eight times during the month of May. CHILDREN’S DIVISION MONTHLY STATEMENT MAY 1996 May was a very busy month for the Children’s Division staff. Beside our regularly scheduled programs such as Storyhours, Storytime, Storycraft, Grandparents Storytime, Bedtime Storyhour and Prime Time Club, there were several special programs including the 1 5‘h annual Spelling Bee semi-finals and finals and the Carisbad Strings Program. This month also marks the beginning of the promotion of the Summer Reading Program, with many visits to the city schools. The highlight of the month was the Spelling Bee which attracted 49 spellers from grades 1 to 8. In the finals, the two top spellers in each grade battled it out for the top awards. Thanks again to the Friends of the Library, who donated the trophies for this contest . Bedtime Storyhour, Storycraft, Prime Time Club and Tuesday Storyhour met for the last time until fall. Storytime and Grandparents Storytime will continue with breaks during August. As we prepare for the Summer Reading Program, various members of the staff are involved with different extra duties from designing displays and signage,to planning programs, distributing materials to Centro and Branch and training volunteers. A special feature of our school visits has been the addition of the husband of one of our staff as the character Browser the Bear. Richard Engle has been a big hit with the children when he appears in his bear costume and has made our Summer Reading Program promotional visits memorable. Books - Children Main 43 48 Branch 252 0 Centro 0 0 subtotal 295 48 91 2,299 252 974 0 434 343 3,707 Audio - Adult 160 33 193 1,584 Audio - Children 2 0 2 475 Video 20 13 10 43 1,204 Total Received 1,311 255 10 1,576 15,219 B & T = Baker & Taylor PMSC = Professional Media Services Corporation Genealogy - Local History Statistics FI 1995-- 1994 1Yl?v 1996 ’ HOLDINGS: Current Total Month Additions Additions Current FY Ti t12s Volumes Description of holdings: Titles Books 9,870 Books - GEN-CIRC Books - Microform Periodicals - Bound Periodicals - Microform Maps / ’14 Microfilm (census, etc.! Lm. 12 Y CD-ROXS t3y Microforms added this month: CALENDAR YEAR GOALS: This month Volunteer hours 3- 3 Programs held 4. Attendance /-;Lo NSDCGS book/equipment expenditures k 2,vo-r. -3b ACTIVITY: This This Month Month Last FY Reference questions I, 338 J,3 Gr Daily average 5- J .r4 Researchers registered 7- 1% QGY ~~ Daily average 3+ LCI Circulating checkout i 7Y a3 Daily average 7 fl Total Total Holdings Holdings Last Fy Volumes Cataloged in INLEX Total calendar year acto 2b +I - Total Total This FY Last FY .. .-* DISTRIBUTION OF RESEARCHERS: City This This County ~ mis . Month FY Mmt;? Carlsbad --. I’?g [I ’m .gUMLb4 I Del Mar area 6 4.rm65ra 2 East S.D. area 36 3Jj bS 4rJL-iWs (7 Encinitas area 47 69Y M6~7&he z ~~ 69 Escondido area 42 orto OR PI-+^ Fallbrook 4-L 3JX RlUIENlQ6 Vista z2.z Thfs State . ’. . .mis Tnis FY . . . Month FY LA COSTA BRANCH LIBRARY MONTHLY REPORT MAY 1996 CIRCULATION Branch circulation totaled 22,936 for May. This total included 11,776 adult items, 8,427 children’s items and 2,733 video tapes. Daily circulation was 882 and hourly, 83. USERS This month’s total user count was 19,734. The average daily count was 72 each hour and 759 each day. Hourly usage increased 3% over May, 1995. CHILDREN’S ACTIVITIES Activities were high in the Children’s areas with 8 class tours and 9 storyhours. Plans for “Camp Read S’More” (Summer Reading Program, 1996) were also being developed. The Summer Reading Program will begin June 24th and end August 2. The Awards Party will be held August 8. During May and the early part of June, the Children’s Coordinator has been and will be hiring volunteers to assist with the nine scheduled activities which include storytelling, puppets and “Hug a tree and Survive”, an instructional program on surviving in the wilderness. CD-ROM The city’s Information Systems department hired outside help from Mc Info to resolve the Branch’s problems with the CD-ROM access. With their help the Branch regained partial access to the Reference CD-ROMs and the speed of access was greatly improved. However, most of the CD-ROMs needed some reconfiguring by Information Systems to prevent them from locking up in mid- search. This had not been qccomplished by the end of May. NEW SHELVING On Memorial Day, 23 sections of shelving were installed at the Branch. Friends of the Library had purchased the shelving in November. 60 hours of staff time were spent on that day shifting and reshelving books, video tapes, compact discs and video tapes. Universal shelving (with sloped shelves like the Main Library) now house the Branch audio tapes and compact discs providing space for growth. More room has been made to bring videos in storage out on to the open shelves, and room has been made in the fiction and non fiction areas for the growing collection. This acquisition gives the Branch room for approximately 2500 more volumes of books, and another 500 videos. Patron reaction to the new arrangement has been positive. 0 0 95-96 . ,~dia Graphics MEDL4 STAlSIPCOl GRAND TOTAL e REFERENCE ACTIVITIES FOR MAY, 1996 Reference questions totaled 7,845 during the month of May, a decrease of 425. There were a total of 2,729 Reserves, an increase of 1901 over last year at this time. Online Search Requests totaled 63, an increase of 21 over last year. Interlibrary Loans totaled 110 items received and 63 items were sent to other libraries. During the month of May, there were 7 library skills classes and one tour. Visiting students came from the Edison Academy, Mira Costa College ESL Class and North Country Jab Center-Occupational Training Services. Callie Ahrens attended City of Carlsbad Strategic Planning Steering Committee meetings on May 7, 16 and 23. She also attended a Staff Development Committee Meeting on May 9. The Information Desk is successful with both patrons receiving ' guidance and the staff who serve them. During the month of May, there were 1,562 questions answered at the Information Desk; the average number of questions per day was 62 and the average number of questions per hour was 14. Technical Services Report May 1996 In May, Techcal Services staff added 1,301 new print items and 232 audioyisual items to the library’s collection. They deleted from the system 352 print items and 157 audiovisual items. Patrons used home computers to dial into the library catalog 344 times. Patrons with the Mainstreet service accessed the catalog 90 times. Use of the self-checkout machine remains steady, with 3% of the main library’s May circulation total. The total number of items checked out was 1,845. Our newest service, patron placed holds, which allows patrons to place their own reserves at any terminal in the library or by dialing in from home, remains popular. Out of 2,616 holds placed, 477 (1 8%) were patron-placed. Progress continues to be made with the Linked Systems Project, the state-funded grant that will link the catalogs of four public libraries in San Diego County, including Carlsbad. We have received part of the software and hardware needed. The first installation is being done at San Diego County Library, where there is a training room with six computers. Selected staff from all four libraries will be trained there; they in turn will train other staff once the project is operational in their libraries. June 12,1996 TO: LIBRARY BOARD OF TRUSTEES FROM: Library Director PROPOSED SALES TAX MEASURE Two County wide meetings have been held to discuss the quarter cent sales tax proposed for the November ballot. The major issue currently is securing legislative authorization to place the measure on the ballot. This authorization is being sought through the amendment of SB1958, Senator Mello’s bill which provides for 118 cent sales tax for ten years. The County’s proposal is for a quarter cent for five years. The amendment of SB1958 would add this as an alternative in the bill. SB1958 is scheduled for review by the Assembly Revenue and Taxation Committee on Monday, June 17,1996. An effort will be made to amend the bill during the review. The bill also will be reviewed by the Assembly Local Government Committee on Wednesday, June 26,1996. C 00 00 00 9 9 :2 q wm 0 0 In h 9 0 0 I. 2 00 00 00 I 0 0 ln m N 9 r 0 0 0 0 0 0 0. z I / I L) 01 4 0 L) 111 m 4 v1 . .. . x '2 ,. al zl m .. C C 0 Ln <r ,r cf- ax L .- I -7 7-- .. .. 8 vJ4 I I Q I- o w 7 0 .= e *- - 7 -- C II I I e a 0 x JJ z c U w Q t 2 E .53 ow 7 U 0 .d U Lrl amm <u= 3 uo 22 a S& a w + ua - I DRIVE HIGHLAND I %I E In Ll I -1 "f CIRCULATION MAIN LIBRARY Print/Audio Video Equipment TOTAL : BRANCH Print/Audio Video TOTAL : CENTRO TOTAL : GRAND TOTAL: REFERENCE QUESTIONS Centro Genealogy Children's Adult On1 ine Branch TOTAL : MEDIA/GRAPHICS PROJECTS Media Graphics CARLSBAD CIm LIBRARY STATISTICS Mav 1996 May May 1995 1996 % Chancre 63 , 375 61 , 245 -3 10 , 873 9,912 -9 --- 15 15 74 , 263 71 , 172 -4 21 , 124 20,509 -3 2,583 2,729 +6 23 , 707 23 , 238 -2 1,123 1,137 +1 99 , 093 95 , 547 -4 180 542 + 201 1,395 1,338 -4 2,718 2,167 - 20 8,270 7,845 -5 21 63 + 200 2,638 2,728 +3 15,222 14,683 -4 29 55 + 90 25 30 + 20 TOTAL : 54 85 + 57 PEOPLE COUNT (Daily Average) Centro Main Library Branch TOTAL : ATTENDANCE AT PROGRAMS Centro Genealogy Adult Main Children's Main Branch TOTAL : INTERLIBRARY LOANS Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad NEW REGISTRATIONS Centro Main Library Branch TOTAL : ITEMS ADDED ITEMS WITHDRAWN May 1995 May 1996 % Chancre 116 113 -3 1,804 1,862 +3 785 759 3 2,705 2,734 +1 371 369 -1 177 120 - 32 22 25 + 14 617 680 + 10 337 308 -9 1,524 1,502 -1 12 1 14 0 + 16 104 110 +6 294 333 + 13 69 68 -1 23 12 - 48 807 784 -3 328 303 -8 1,158 1,099 -5 1,350 1,533 + 14 623 509 - 18 2 > U