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Home My WebLink About1996-10-23; Library Board of Trustees; MinutesMINUTES MEETING OF: DATE OF MEETING: October 23,1996 TIME OF MEETING: 3:OO P.M. PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES City Council Conference Room CALL TO ORDER: President L’Heureux called the meeting to order at 3:OO p.m. ROLL CALL: Present: Library Board Trustees L’Heureux, Woodward and Curtin. Library Board Trustee Moss arrived at 3:06 p.m. Absent: Library Board Trustee McCann. Also Present: Cliff Lange, Library Director Geoff Armour, Assistant Library Director Bill Richmond, Media Services Milt Cooper, Genealogical Society Mig Chaney, League of Women Voters APPROVAL OF MINUTES: The Minutes of the Regular Meeting held September 18, 1996, were unanimously approved as presented. MONTHLY LI BRARY DIVE ION HEADS REP0 RTS : President L’Heureux asked about the new site for Adult Learning on Pi0 Pic0 and was advised that this is still on hold. Board Trustee Moss asked if the KDCl Local Headline News segment on the Adult Learning Program had been aired. Dr. Lange replied that it had and he would get a copy for the next board meeting. LIBRARY BOARD COMMENTS: President L’Heureux referred to Proposition A on the upcoming ballot in November. October 23, 1996 LIBRARY BOARD OF TRUSTEES Page 2 She distributed post cards that are ready to be stamped and mailed to those people who might be interested in receiving information about the Proposition. She also mentioned that badges are available for anyone who wants to wear one. REPORT ON TEACHERSy OPEN HOUSE: Geoff Armour reported that unfortunately, unlike last year when we had nearly 50 attend, only ten teachers attended this year. Cheryl Ernst, the School Superintendent, and Sue Bentley were there. There were almost as many staff as teachers in attendance. Library staff made presentations about what the library does and they tried to find out why it is difficult for teachers to attend since everyone was notified of the event. Dr. Lange sent letters to each principal and John Quartarone took flyers to all the schools. Geoff Armour said the whole point is to make sure the children are getting what they deserve and teachers were reminded that when a major classroom assignment is given they should let the library know in advance so we can be prepared. Mr. Armour felt we should do more outreach and meet with the teachers to obtain a better level of cooperation from them. He said other libraries, including school libraries, have the same problems. Board Trustee Curtin asked if Cheryl Ernst had been told of these problems and Mr. Armour said she had. Board Trustee Curtin said he would contact Ms. Ernst and talk to her about the situation and ask her, if she feels it is worthwhile, what would she do to help. Dr. Lange thought it might be a good idea to reach the teachers during the first three days of the school year when they have in- service days. Board Trustee Curtin said they have in-service days periodically throughout the year and we might be able to avail ourselves of that time also. LIBRARY PRODUCED VIDEO FOR USE IN CARLSBAD SCHOOLS: “DISCOVERING WHAT’S AT THE CARLSBAD CITY LIBRARY”: The Library Board viewed this 12-minute video, produced by Bill Richmond. President L’Heureux said she thought there was good information in the video for adults as well as for children. Board Trustee Curtin asked how we plan to get maximum viewing of the video by children and he was told that all the teachers and library techs at the schools have copies. It will be available at all the schools in Carlsbad including the high school and junior highs. Board Trustee Curtin said he might show the video at a School Board meeting. UPDATE ON PROPOSITION A: Discussion Dr. Lange said there is quite a bit of activity going on. Roger Hedgecock had a debate on his radio show between Marilyn Crouch and Charles Elster for the Proposition, and Scott Barnett and Richard Rider against it. Dr. Lange said Marilyn and Charles did a very good job. Tomorrow Dr. Lange is attending a rally at the Encinitas Branch Library October 23, 1996 LIBRARY BOARD OF TRUSTEES Page 3 and Bill Kollender and Pam Slater will be there. Dr. Lange said 5,000 door hangers are at the printers right now and the Central Committee is trying to raise enough money for a TV commercial. Dr. Curtin asked about the opposition to the Proposition and Dr. Lange said the main point is control over the endowments. The ordinance answers this question and specifies that control does not go away until there is another vote. Another objection is that the Proposition does not really tell how the money will be spent and the answer to that is that every library’s list of proposed expenditures is printed in the ballot pamphlet. PUBLIC LIBRARY FUND ALLOCATIONS FOR FY 1996-97: Dr. Lange said he is especially happy that the amount is almost double over what we got last year. UPDATE ON NEW LIBRARY: Discussion Dr. Lange, Geoff Armour and John Cahill met with the architects for about three hours yesterday. Dr. Lange pointed out that codes and technology have changed over the years. There will be other meetings with the architects on December 18 and 19. All the furniture and equipment has to be reviewed as most of what we specified in 1991 is no longer available and it is going to cost quite a bit to bring everything up to date. We will probably go to council in December to bring them up to speed and we hope to start the building next summer. DIRECTOR’S REPORT: Dr. Lange reported that Circulation, the back area of the library, and Children’s will be revamped. The library will close for this work November 9-12 and will reopen on November 13. Media Services and Graphics have been refurbished and Dr. Lange said he would like to take the Board on a tour during the next meeting. On Friday at 11 o’clock there will be a reception at the Escondido Public Library honoring Randy Cunningham, who has been instrumental in getting passage of the new Library Services and Technology Act. Almost single-handedly, he pushed it through congress and got it approved. He really worked hard for libraries. Dr. Lange said he is happy to report that we are getting a Literacy grant again from the State Library. It is a little over $29,000.00 -the highest we’ve ever had. This will go to October 23, 1996 LIBRARY BOARD OF TRUSTEES Page 4 council for approval on November 5. FRIENDS OF THE LIBRARY: Dr. Lange stated the Friends had a very successful book sale and made about $6,000.00 GENEALOGICAL SOCIETY: Milt Cooper reported the Genealogical Society now has 643 members. The yard sale was very successful and took in about $1200.00 SERRA ADVISORY BOARD: No report. PUBLIC COMMENT: None. ADJOURNMENT: By proper motion, the Regular Meeting of October 23, 1996 was adjourned at 4:04 P.M. Respectfully submitted, Pamela A. Batho Secretary ADULT LEARNING PROGRAM Monthly Report Sep tem ber 1996 1. New Staff Member Sandra Higgins, who has been tutoring in this program for a year, began working as a part-time staff member on September 18. She and Shirley Taylor will share duties in training, counseling, orienting, supporting, guiding, and supervising tutors and learners. 2. News Seement: National Literacy Month In recognition of September as National Literacy Month, KDCI Local Headline News filmed a segment on the Adult Learning Program, which aired September 12. Staff, tutors, and learners were shown in different activities in the classrobms and offices, and some were interviewed. 3. Pen to Paper The Summer 1996 issue of Pen to Paper, containing writings by 1 1 learners in this program, was distributed to all tutors, learners, library staff, Library Board members, and City officers. 4. Small GrouD Instruction The very positive response of learners to small-group instruction has led to expansion of this aspect of the program. On September 10, a morning Writing Group began, with one tutor and 6 learners. On Se2temb;r 18, an Advanced Writing Class, for graduates of the 20-week Writing Class, began, with 2 tutors and 4 learners. Also on September 18, a 10-week workshop called “Learning Skills” began, with 2 tutors and 6 learners; this experimental class aims to help learners to develop skills in planning, organizing, and managing time, all of which are important to successful learning. 5. Tutor and Learner Orientation and Training On September 20-21, six new tutors were trained. Three orientations for new learners were held, with three different tutorAearner teams leading the orientations. 6. During September, the stressful situation with the neighboring orthodontist at the Colonial Professional Center site continued to escalate. City Facilities Manager Chuck Walden contacted building managers at other sites to explore moving. A site on Pi0 Pic0 is under serious consideration, and was visited by Library managers, City staff, and Adult Learning staff, tutors, and learners. UDdate on Site of Adult Learning Propram 7. Voter Registration Until the deadline on October 7, staff are personally talking with all tutors and learners, identifjmg people who are not registered or need to re-register, giving out voter registration cards and information on registering, and encouraging tutoring sessions devoted to registering and studying voting materials. 8. Guests From September 3 through October 11, the City’s outside auditing firm is housed in the Adult Learning Program daily (playing “Musical Chairs” with tutoring pairs, small groups, and tutor trainings). On September 25, the Adult Learning Program hosted: City auditors, Braille Institute screening for low-vision adults, Learning Skills Class, Advanced Writing Class, regular one-to-one tutoring, and painters painting the doors and restrooms. CARLSBAD CITY LIBRARY CENTRO DE INFORMACION Monthly Report September 1996 1.- Adult Proqramminq. On September 12, at the Senior Center Auditorium an adult educational presentation was held. The topic for this presentation was Positive Parenting. Dr. Frank Gomez, Headstart psychologist, explained to the parents new ways and techniques that will help parents to improve their relationship with their children. This presentation was preceded by a welcome from Centro staff member Jos6 Luis Maldonado. Jos6 Luis explained to them about the services at the Carsbad libraries and distributed Centro brochures and applications for library cards among the audience. There were some questions from new parents who were unfamiliar with the library services. 2.- Children’s Proqramminq. Centro de Informacidn resumed the bilingual storyhours on Tuesdays, Wednesdays, and Thursdays. The Tuesdays and Wednesdays morning bilingual storyhours are for preschool age children and the Thursday afternoon ones are for all school age children. After the story the children enjoy time making a project related to the story. There is a total of four bilingual storyhours per week. 3.- School Visit. On September 30, Centro Supervisor Lizeth Simonson visited a Kindergarten bilingual class at Buena Vista School. During her visit she talked about the library and read a story to the children. The children promised to visit the Centro in October. 4.- Serra Ethnic Services Committee. On September 18, members of the Serra Ethnic Services committee heldtheir bimonthly meeting at the Centro. The committee is currently planning for the Third Non- English Language Book Fair. The book fair will be held at Malcolm X Branch Library in San Diego on Wednesday, November 13. The committee is also working in another project, the Laura Rodriguez Traveling Display. Laura Rodriguez was the founder of the Chicano Park and the Logan Heights Family Health Center in San Diego. The display will have memorabilia such as copies of newspaper clippings, letters, and pictures. Future candidates should represent other ethnic groups. The traveling display will rotate between systems that relate to Ethnic Services. 5.- Script - Library Video. Centro Supervisor Lizeth Simonson and staff member Jos6 Luis Maldonado edited the script after some modifications were made to the English version. 6.- Spanish Literacy. month of September. The Spanish group met nine times during the Children’s Division Monthly Statement September 1996 With circulation topping 18,000 and Reference questions just over 2,000, September came with a bang. We had several programs start up again after a busy summer. These were Tuesday Storyhour, Grandparents Storytime, and Storycraft. Wednesday Storytime had gone through the summer and resumed after a brief vacation in August. Our special program for the month was the Autumn Art Contest. We received 76 entries from children aged 5 through 11. Entries could be in any media and two or three dimensional, so we had one huge oil painting and a clay sculpture in addition to the usual drawings and collages. Prizes and awards were presented in all age categories. Certificates and food prizes were enthusiastically received by the winners at the awards program. We hsd a few weeks between Summer Reading Program and the beginning of our September Back-To-School rush. During this time the Children’s Library annually reviews the collection. The timing is important since this is one of the two times during the year that we are likely to find the books on the shelf. We weeded several sections and then began our big project: the Easy’s. We requested Technical Services to provide us with a print out of all the Easy’s that had been circulated more than 100 times. Most “Easy” books are not suitable fcr circulation beyond this point. They differ from other books in the library in that they are read many times by each patron who checks them out. 100 circs may indicate that the book has been read 400 - 500 times. When we received the print out there were over 2,000 titles (22% of the Easy collection) with over I00 circulations and many of them had over 200 circs! The majority of these books need to be replaced, however it would take more than our - total annual book budget to do so. Many of these titles are classics and very popular children’s literature that our collection cannot be without. We are pulling the books on the list and examining them to see if they can be saved with cleaning and patching but most are beyond help and will have to be discarded. Donations from the Friends of the Library will help but will not be enough to restore this collection. In the upcoming weeks we will continue to search for answers to this dilemma. Books - Children Main Branch Centro subtotal 84 9 4 8 0 0 88 17 93 249 12 209 0 1 105 459 Audio - Adult 104 27 131 473 Audio - Children 13 0 13 16 Video 81 8 62 151 354 Total Received 731 192 62 985 3,308 Orders Placed current Fiscal ------------- month Year to Date Orders 62 222 Requests (items) 1,010 3,499 _I___-__----_- --------------- --------------- -------------I videos B & T = Baker & Taylor PMSC = Professional Media Services Corporation Genealogy - Local. History Statistics FY 199 - 199 September HOLDINGS : Ti t12s Vol.mes Current Total Total Total. Month Additions Holdings Holdings Additions Current FY Last FY 437 926 36 , 198 35 , 372 527992 46,744 45,752 Description of holdings: Titles Volumes Cataloged in INLEX Books 9,984 12,837 Non-Circ. 16,624 Books - Microform 1&593 20,586 Microform 15,255 Books - GEN-CIRC 910 Circ. 910 Periodicals - Bound 576 3,462 Total 32,789 Periodicals - Microform 1861,964 Maps 179183 Microfilm (census, etc.! 6,582 6,607 CD-ROm 148 195 Microforms added this month: Film Fiche 363558,218 1.709 1,709 106,901 CALENDAR YEAR GOALS: This month Total calendar year Volunteer hours 39 159 Programs held 4 12 Attendance 210 550 NSDCGS book/equipment expenditures $685.25 $15,292.30 ACTIVITY: This This +r - Total Total Month Month This FY Last FY 16,731 Reference questions 1,341 1 , 375 -34 4 , 229 Researchers registered 91 5 1,007 -92 3,401 11,974 Daily average 37 40 -3 44 40 Circulating checkout 127 152 -25 485 2,170 Last FY Da i 1.y average 54 55 -1 54 55 Daily average 5 6 -1 6 7 DISTRIBUTION OF RESEARCHERS: City This This County nis 'chis Stzte . ??.lis This Month FY Manth FY Month FY Carlsbad Del Mar area East S.D. area Encinitas area Escondido area Fa1 1 brook Oceanside S.D. City etc. San Marcos Vista 140587lllameda1- 1 122-Costa9 23 70 Fresno 1 1 44 130 Los Anaeles 35 77 57 178 Oranse 61 220 31 98 Riverside 18 122 129 488 Sacramento 1 2 210 804 S. Bernardino 11 19 3 6 49 164 Sonoma 81 287 Tuolumne 1 1 -- -- -- -- -- -- -- -- -- -- -- -- -- 3 19 Wizona -- 1 2 3 3 da 27 -- Indiana Oklahoma -- -- LA COSTA BRANCH LIBRARY MONTHLY REPORT SEPTEMBER 1996 CIRCULATION The Branch circulation total for September was 22,376. This total . included 1 1,133 adult items, 8,859 children’s items, 2,372 video tapes and 12 CD ROMS. (This is the first mr nth CD ROMS have been circulated). Daily circulation was 932 items and hourly was 87. There was an increase of 1% over September 1995. USERS This month’s total user count was 21,684. The average daily count was 903 and hourly 85. There was a total increase of 20% in users over September, 1995. CHILDREN’S ACTIVITIES After a summer hiatus, the BookBuddies program began this month with an enthusiastic number of readers and listeners. During each Thursday afternoon session, each nook and cranny of the children’s area is filled with groups of young children eagerly listening to the stories. Expansion of the program may be necessary. BRANCH STAFF Two staff members left the Branch during September and a third is scheduled to leave in October. Ginnie Goetschell, left after 5 years as a part-time clerk, to undertake full time employment (for benefits) for San Diego County Child Protective Services. Brook Berry left to enter graduate school to earn her MLS at Washington State. Liz Yeatts will leave in October to work at the Rancho Santa Fe library receiving quite a boost in hourly rate. One staff member has been hired to date as a replacement. Jan McMillan will begin working as clerk on October 2. She is presently enrolled in library technician courses at Palomar. Jan is known by many in the area as former Mayor of Del Mar. FY 96-97 - GRAND TOTAL REFERENCE ACTIVITIES FOR SEPTEMBER, 1996 Reference questions totaled 6,893 during the month of September, a decrease of 172. There were a total of 2,446 reserves, an increase of 494 over September of last year. Online search requests totaled 8, a decrease of 62 from last September. Interlibrary loans totaled 161 items received and 70 items were sent to other libraries. During the month of September, there were 2 class tours and 3 library skills classes. The Reference Selection Committee met on September 5'" and spent $2,054 on Callie Ahrens attended City of Carlsbad Strategic Planning Committee meetings reference books. on September 10 and 24 and the Serra Reference Committee meeting on Sept. 12. Leila Dooley attended the CD-ROM Committee meeting on Sept. 19. During the month of September, 740 questions were answered at the Information Desk. The average number of questions per day was 32 and the average number of questions per hour was 14. The Information Desk was staffed an average of 2.3 hours per day. Technical Services Report September 1996 In September, Technical Services staff added 1,077 new print items and 379 audiovisual items to the library’s collection. They deleted from the system S 12 print items and 335 audiovisual items. Patrons used home computers to dial into the library catalog 15 1 times. Patrons with the Mainstreet service accessed the catalog 34 times. Chris Pickavet and MaF Sasso attended a presentation at the Escondido Public Library on security for public-access computers using the Windows 95 operating system. An employee of the city of Escondido’s Information Systems Department has customized their public computers extensively to prevent either deliberate or inadvertent hacking and vandalism, and we will be using some of his techniques rvhen we make other libraries’ catalogs available to the public in late October. Our own city’s Information Systems Department has provided us with a modem that will enable us to install an additional terminal at the Centro de Informacibn. The new terminal \vi11 be a personal computer with a customized keyboard for catalog access. The installation of modem and PC will be done in early October. For more information, call: Cliff Lange, 434-2875 Geoff Armour, 434-2889 PUBLIC LIBRARY FUND ESTIMATES FY 1996197 BUDGET (1 5,870,000) 9/1/96 69 1 2 3 4 5 6 7 POP. SEC. 18023 PER PEXCENT STATE ADJUSTED PAYEE FY 96/97 INCOME CAPITA OF PER CAPITA PAYMENT PAYMENT FY 95/96 (112) 17.532 (4 X 1.948) (1 X 5) Alarneda Co. Alameda P.L. AI ha rnbra Alpine Co. Altadena Arnador co. Anaheim Arcadia Auburn-Placer Co. Azusa Banning Unif. S.D. Eeaumont Belvedere-Tiburon Benicia Berkeley Beverly Hills 8 ravl e y Euena Park Eurbank Burlingame Butte Co. Caiaveras Co. Calexico Carlsbad Carmel Cerritos Cnuia Vista Coalinga-Huron Colton Colusa Co. Commerce Contra Costa Co. Corona Coronado Covina Daly City Del Norte Co. Dixon Unif. S.D. Downey El Centro El Dorado Co. El Segundo 512,450 78,300 88,500 1,180 48,380 34,000 293,200 52,100 138,325 43,950 26,000 21,730 10,650 27,200 104,700 33,300 21,550 72,700 101,400 35,570 197,000 36,950 24,700 68,200 4,460 55,300 153,230 17,720 44,500 17,950 12,700 779,900 99,500 28,550 45.950 99,500 28,650 19,230 97,600 37,800 144,900 16,050 14,259,367 1,529,562 1,507,416 175,524 1,208,290 416,667 5,838,526 1,434,856 1,815.089 733,227 31 8,600 31 6,750 NA 664,115 7,613,913 4,621,908 241,400 1,601,600 3,915,175 2,023,017 1,213,218 312,910 336,773 2,732,320 712,813 2,207,940 3,558,522 375,350 699,707 194,155 2,021,966 9,643,350 1,465,636 1,193,030 661,090 1,498,520 140,980 167,052 1,418,983 31 3.697 1,779.109 1,292,231 27.83 19.53 17.03 148.75 24.97 12.25 19.91 27.54 13.12 16.68 12.25 14.58 0.00 24.42 72.72 138.80 1 1.20 22.03 38.61 56.87 6.16 8.47 13.63 40.06 159.82 39.93 23.95 21.18 15.72 10.82 159.21 12.36 14.73 41.79 14.39 15.06 4.92 8.69 14.54 8.30 12.28 80.51 100% 100% 97% 100% 100% 70% 100% 100% 75% 95% 70% 83% 0% 100% 100% 100% 64% 100% 100% 100% 35% 48% 78% 100% 100% 100% 100% 100% 90% 62% 100% 71% 84% 100% 82% 86% 28% 50% 83% 47% 70% 100% 1.948 1.948 1.893 1.948 1.948 1.362 1.948 1.948 1.458 1.854 1.362 1.620 0.000 1.948 1.948 1.948 1.245 1.948 1.948 1.948 0.684 0.941 1.515 1.948 1.948 1.948 1.948 1.948 1.747 1.202 1.948 1.374 1.637 1.948 1.599 1.673 0.547 0.965 1.615 0.922 1.364 1.948 998,253 152,528 167,491 2,299 94,244 46,296 571,154 iOi.4rJ7 201,677 81,470 35,400 35,194 0 52,986 203,956 64,868 26,822 141,620 197,527 69,290 134,802 34,768 37,419 132,854 8,688 107,724 298,434 34,519 77,745 21,573 24,740 1,071,483 162,848 55,615 73,454 166,502 15,664 18,561 157,665 34,855 197,679 31,265 309,022 4721 7 5 1,849 71 2 29,175 14,332 176,808 3i,4i6 62,432 25,220 10,959 10,895 0 16,402 63,137 20,081 8,303 43,840 61,147 21,450 41,730 10,763 11,584 41,127 2,690 33.347 92,384 10,686 24,067 6,678 7,658 331,691 50,412 17,216 22.739 51,543 4,849 5,746 48,807 10,790 61,194 9,679 CIRCULATION F-3. L N L I B?.ARY Print/Audio Video Equipment TOTAL : BRMVCH Print/Audio Video TOTAL : CENTRO TOTAL : GRAND TOTAL: REFERENCE OUESTIONS Cent ro Genealogy Children's Add t 0x1 ine Branch TOTAL : e MEDIA/GRAPHICS PROJECTS Media Graphics CARLSBAD CITY LIBRARY STATISTICS September 1996 Sep. Sep . 1995 1996 % Chanqe 5r,950 54 , 789 5,815 7,993 16 11 6-1,781 62 , 793 19 , 945 20,283 2,505 2,371 22,450 22,654 958 966 a8 , 189 85,413 291 1,027 1,375 1,341 1,986 2,189 7,065 6,893 70 8 2,377 2,441 13 , 164 13 , 899 --- - 19 - 31 -3 +2 -5 +1 +1 -2 + 253 -2 + 10 -2 - 89 +3 +6 23 34 + 48 30 11 - 63 TOTAL : 53 45 - 15 Sep. Sep. 1995 1996 % Chanse PEOPLE COUNT (Daily Average) Centro Main Library Branch TOTAL : ATTENDANCE AT PROGRAMS Centro Genealogy Adult Main Children's Main Branch TOTAL : INTERLIBRARY LOANS Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad NEW REGISTRATIONS Centro Main Library Branch TOTAL : ITEMS ADDED ITEMS WITHDRAWN 13 0 95 - 27 1,710 1,654 -3 723 903 + 25 2,563 2 , 652 +3 441 12 0 160 210 225 31 427 517 158 255 - 1,508 1,036 113 126 96 110 268 327 63 70 23 21 903 925 332 308 2,258 2,254 1,064 1,456 76 5 1,147 - 73 + 31 - 86 + 21 - 38 - 31 + 12 + 15 + 22 + 11 -9 +2 -7 + 37 + 50 2 W Q) Q) r 0 2 m 7 0- hl 0 2 a3 m (3 0- 0 8 hl 0 8 0 8 hl v) Q a 8 UJ 0 .- Q E Q E 0 0 0 UJ Q Q L v) E m Q v) 0 v) - - a UJ E - d 0 0 E c +d i sr c3 > ii L a