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HomeMy WebLinkAbout1996-11-20; Library Board of Trustees; MinutesMINUTES MEETING OF: DATE OF MEETING: TIME OF MEETING: 3:OO p.m. PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES November 20, 1996 City Council Conference Room CALL TO ORDER: President L’Heureux called the Meeting to order at 3:05 p.m. ROLL CALL: Present: Library Board Trustees L’Heureux, Curtin and Woodward. Absent: Library Board Trustees McCann and Moss. Also Present: Cliff Lange, Library Director Geoff Armour, Assistant Library Director APPROVAL OF MINUTES: On motion by Board Trustee Curtin, the Minutes of the Regular Meeting held October 23, 1996, were unanimously approved, as presented. MONTHLY LIBRARY DIVISION HEADS REPORTS. President L’Heureux referred to the reports contained in the packet, and asked for comments or questions. President L’Heureux inquired about the Adult Learning situation with regard to moving, and Dr. Lange stated the situation has improved at the present time and nothing further has been done about moving. In response to query regarding the Harmony Grove fire and the La Costa Branch Library, Geoff Armour stated that Mike Smith of the Fire Department held a meeting with key staff on November 13, 1996, at the La Costa Branch Library, and wanted to explore ways that the Library could tie in to the City’s emergency system. The Library is open longer hours than City Hall and more people go there. He said that at the La Costa Branch, the night of the fire, people came in there for information as to what was happening. Also, people went into the Von’s store for supplies and for information. He said that the libraries need to get tied into the City’s plan for emergencies and should become a key point of information. Mr. Armour said that most of the City’s plans are for an earthquake emergency that could cause a lot of damage and injuries to people in the libraries. The fire officials had always said that the libraries should take care of themselves in that case. November 20, 1996 LIBRARY BOARD OF TRUSTEES Page 2 MONTHLY LIBRARY DIVISION HEADS REPORTS. (Continued) Dr. Lange stated that this situation will probably change now, as it is recognized that the libraries should have a role in the emergency plan. This time, all they could do was to refer people to the Red Cross. Mr. Armour stated that some well-meaning citizens came to the La Costa Library the night of the fire, volunteering to help and staff members were not prepared to deal with volunteers. He said the libraries could never be shelters, but staff could have a role in managing volunteers and giving out correct information. LIBRARY BOARD COMMENTS. None. REVIEW AND DISCUSSION OF PROPOSITION A ELECTION RESULTS. Dr. Lange referred to the election results on Prop A distributed to the Trustees today, and stated that with the votes still being counted, the percentage could be around 62%, but of course, that still doesn’t pass the proposition. He said that in the debriefing with the consultants the week after the election, they said two things worked against them, and that was time and money. There was not enough money to let the voters know about all the endorsements they had for the proposition. Library Board Trustee Curtin commented that with all the favorable newspaper articles that appeared, it was too bad that the proposition didn’t pass, but they did need more TV and mailings. Dr. Lange stated that the proposition will be on the ballot again, but the question is when. He said the San Diego Taxpayers Association has offered to help the nest time the proposition is on the ballot. He said that the Taxpayers Association felt there were not enough controls built into the proposition and that it was put together too hurriedly. REVIEW AND DISCUSSION OF THE CLOSING OF THE COFFEE CART. Dr. Lange reported that the coffee cart just could not make a profit. The company bought out their lease by giving the Library their furniture that is in the atrium. He said that the employees at City Hall and the Library patronized the cart, but there were just not enough other patrons. Dr. Lange stated he had asked the Director at San Leandro about their coffee cart and why it is so successful, and their location is probably part of the answer, as they are in a downtown area where there is a lot of activity. Library Board Trustee Curtin inquired whether staff would consider being responsible for the coffee cart, and Dr. Lange stated they had rejected that approach. November 20, 1996 LIBRARY BOARD OF TRUSTEES Page 3 REVIEW AND DISCUSSION OF THE CLOSING OF THE COFFEE CART. (Continued) Geoff Armour stated that there were complaints about all the children sitting in the atrium and more or less taking over the area after school. LITERACY GRANT APPLICATION. Dr. Lange referred to the copy of the Agenda Bill contained in the packet. He stated the Library has gotten this grant the last six years, and it is matching grant. The grant is used to upgrade the computer lab. He said that this item was passed by City Council on their Consent Calendar on November 5, 1996. STAFF DEVELOPMENT COMMITTEE REPORT. Dr. Lange reported that this is an active committee, and they have revised the employee handbook. Also, they have included orientation for new employees, for not only the Library, but the rest of the City offices, as a whole. REPORT ON THE CALIFORNIA LIBRARY ASSOCIATION ANNUAL CONFERENCE. Dr. Lange reported on the conference he attended last Thursday, Friday and Monday in Sacramento. He felt it was a very good conference; particularly nith regard to the Institute on Library Buildings and Technology. KDCI VIDEO ON THE ADULT LEARNING PROGRAM. The Board watched the video on the adult learning program in Carlsbad. DIRECTOR’S REPORT. Dr. Lange reported that next Tuesday night will be a Quadrant Meeting and he will be on the program. He said he will talk about the 40th anniversary of the Library. Dr. Lange continued his report, stating they are working on a home page for the internet and have a committee to develop the content. Dr. Lange reported that the new building plans are proceeding, and there will be a presentation to the City Council on December 17, 1996. He said that adjustments have been made to accommodate technology and code requirements, and that will increase the cost somewhat. Dr. Lange said they are recruiting for a Librarian I in the Reference Department. This position has been frozen for at least five years. November 20, 1996 LIBRARY BOARD OF TRUSTEES Page 4 FRIENDS OF THE LIBRARY. No report. GENEALOGICAL SOCIETY. No report. SERRA ADVISORY BOARD. Library Board Trustee Woodward gave the report, stating the Serra Cooperative Library System committees have prepared an update on “Internet Services in Public Lib rari es ” . Mr. Woodward stated that the Escondido Library has implemented six internet spaces for the public. He said that regarding the new San Diego public library building, there are currently two public internet terminals in most subject sections downtown, and at least one in each branch library. He said the San Diego County libraries are doing a series of programs and may show public domain films each Friday night at 9:OO p.m. Mr. Woodward reported that the Oceanside library is now allowing children under 18 to check out videos, except for those rated PG-13 or R, at $1.00 per day. There is a one-week checkout for documentaries, sports, etc. They have a $1,500 MURL grant to buy videos. They have had public internet for 2 !4 years, but do not allow game playing on the internet system. Mr. Woodward reported that Carlsbad’s Bill Richmond has made a video on how to help children use the library. Mr. Woodward reported that the Serra Audio Visual Service Committee will meet at the Carlsbad City Library on January 9, 1997, at 9:30 a.m. PUBLIC COMMENT: None ADJOURNMENT: By proper motion, the Regular Meeting of November 20, 1996, was adjourned at 3:55 p.m., for a tour of the Circulation and work area improvements. Ha r r i et t B,’ab$ i t t Minutes Clerk I ADULT LEARNING PROGRAM Monthly Report: October 1996 1. Learner’s Book Published The end of October, adult learner Kevin Nolan received the first copies of his book, Beyond Fear and Pride, published by CRC Publications. Kevin wrote and illustrated the book, which is an allegory set in the Old West. It is the story of a cowboy who struggles with Fear and Pride because he cannot read. The book is written in a style appropriate for adult new readers. It is also being promoted to literacy programs for use in tutor training because it conveys the emotions of adult learners so well. CRC Publications is a church-affiliated publisher, and the book has a strong Christian theme. Kevin’s book has also been chosen to appear in the Literacy Volunteers of America (LVA) book catalog, and was first introduced to the public at the national LVA conference in Tulsa the last week of October. LVA is one of the most respected literacy organizations and publishers in the country. The book includes a brief summary of Kevin’s own journey in literacy at the Carlsbad City Library. 2. The library was notified in October that it is eligible to apply for $29,253 in matching 96/97 funds for literacy from the State Library. The library’s proposal devotes most of the finds to upgrading computer hardware and software in the literacy program. The application goes to the City Council on November 5’ for approval to submit it to the State Library. California Librarv Literacv Services Grant 3. Facility On October 15, Assistant City Manager Frank Mannen facilitated a meeting at which an agreement was reached about tenant and patron parking at the Colonial Professional Center, in which the Adult Learning Program is located. Also, City Facilities Manager Chuck Walden has continued negotiations for possibly moving the program to a different site. 4. ComDuter CataloP (OPAC) After a delay of 2 years, an online catalog (OPAC) displaying the library’s holdings was installed in one of the classrooms. The City’s Information Systems Department is working on technical problems which still prevent the OPAC from functioning. 5. Oceanside Emblem Club Grant On October 29, five members of the Oceanside Emblem Club came to the Adult Learning Program to interview adult learner Gail Armstrong for the Emblem Club’s 1996 Literacy Award. Gail has been studying with her tutor, Bev LaRue, for 3 years. A single parent of 3 children with her own licensed daycare business, Gail will use her $500 award to pursue a college education. Gail’s award will be presented at the Emblem Club meeting on November 6. 6. Tutor Training Eight new tutors were trained October 25-26 by a training team consisting of 3 staff members, 5 experienced tutors, and 1 adult learner. 0 CARLlJBAD CITY LIBRARY CENTRO DE INFORMACION Monthly Report October 1996 1.- Centro de Informaci6n Newsletter. Over 1400 copies of the English and Spanish Centro de Informacien newsletter, fall issue, were distributed in the community during the month of October. 2.- Adult Procrrammincr. On October 10, at the Senior Center Auditorium, Centro Supervisor Lizeth Simonson gave a presentation to the parents of the Head Start program on how the library and the Head Start families can be partners in our effort to encourage children to develop a love for reading. This event established the Partnership in Reading or, in Spanish, Compafieros en la Lectura. Parents make a commitment to accompany their children to the Carlsbad Main Library or the Centro de Informacih to check out books. Parents read with the children or to them at the library or at home. Parents also agree to become regular library users themselves and to become acquainted with library resources. The staff at Centro is ready to help parents and children in the selection of their books and to offer suggestions on how to read to children to make reading time as pleasurable as possible for both parents and children. The Head Start children will receive, on their graduation day, their own library cards. On October 23, Centro Supervisor Lizeth Simonson and Dulce Crespo, a parent volunteer from Jefferson School, conducted a workshop in the Jefferson cafeteria with Spanish-speaking parents from Jefferson and Pine Schools. The theme of the workshop was IIHow to Read with your Child at Home.It During the presentation a video was shown and handouts were distributed to the parents. Also a series of skits, showing positive and negative examples, were presented. These demonstrated how to prepare, suggest, and encourage a child before a reading time. Parents participated actively during the workshop, giving suggestions and asking questions. 3.- Children's Procrrammincr. Bilingual Storycraft Time have been continuing four times a week during this month. 4.- Tour at the Centro de Informacih. On October 18, a group of first grade students from Buena Vista School visited the Centro. Centro Supervisor Lizeth Simonson read a story to the group, followed by giving information about the Centro's library services and children's programs in both the Main Library and the Centro. 5.- Llcript - Library Video. Centro staff members JosQ Luis Maldonado and Lizeth Simonson coached students in recording the voices in Spanish for the library video,ttDiscovering matts at the Carlsbad City Library. 6.- 8Danish Literacy. month of October. The Spanish group met eight times during the MONTHLY STATEMENT CHILDREN’S D!VlSlON OCTOBER 1996 During the month of October Children’s staff answered over 2,300 questions and presented a grand total of 38 programs, 15 of which were storyhours. It was also a month for class tours, with 7 classes touring the library. Prime Time Club, a reading club for the primary grades, resumed meeting this month. There is a great deal of enthusiasm this year, with the attendance averaging between 15 and 20 per session. Grandparent Storytime is experimenting by having extra sessions on days beside Saturdays, to see if more children would come at another time. One of our most exciting events was the Mystery Masquerade program featuring magician Craig Stone. Craig has built up quite a following among the children and never fails to surprise and delight his audience. We were especially pleased at the number of classes touring the library and getting library cards for everyone in each class. This gives the children an opportunity to have a card to use during the rest of their school years and helps them to feel comfortable in the library and ready to use its resources. Depending on the age of the children, tours include orientation to the materials, OPAC instruction, and CD-Rom instruction. They also get some pointers on library manners. All of this gives them a head start on doing research. They are frequently so enthused that they appear later in the day, making an after-school visit. Because they have met the staff during their visit, they are more willing to come to us for help when they need it. Children’s Services is always very well received at the Carlsbad Unified District Library Tech meeting. We try to enlist their support in being our hotline for an early alert in regard to assignments, because quite often their libraries are first to be besieged by classes of students. We have asked them to call or fax us the assignment as soon as possible. Each Tech was also given a copy of the newest video about the library. Many Techs said they would immediately be using it in their libraries, as an introduction to library skills instruction. COLLECTION DEVELOPMENT AND ACQUISITIONS STATISTICS REPORT October 1996 Current Month Fiscal Year Items Received BBT Direct PMSC Total to Date ----- - ------ -----I ------------ ---------- ------------ --I-------- BOOkS - Adult Main 423 145 568 2,231 Branch 113 20 133 476 Centro 0 0 0 0 subtotal 536 165 701 2,707 Books - Children Main 178 1 Branch 153 23 Centro 0 0 subtotal 331 24 179 428 176 385 0 1 355 81 4 Audio - Adult 29 71 100 573 Audio - Children 8 87 95 111 Video 3 10 89 102 456 Total Received 907 357 89 1,353 4,661 Dired-ordered Videos Cataloged at PMSC current Fiscal month Year to Date videos 14 47 B & T = Baker 8 Taylor PMSC = Professional Media Services Corporation Genealogy - Local. History Statistics FY 1996- 1997 HOLDINGS : Titles Volumes Current Total Total. Total. Month Additions Holdings Holdings Additions Current N Last N 50 876 36 , 248 35 , 372 74 ,1,066. 46,818 45,752 Description of holdings: Titles Volumes Cataloged in INLEX 12,8 76 Non-Circ. 16,689 Circ. 91 1 Books 1Q,013 Books - GEN-CIRC 911 Books - Microform 18,604 20 , 597 Microform 15,266 Periodicals - Bound 534 3,483 Total 32 , 866 Maps 179 183 Microfilm (census, etc. 1 6 , 584 6 , 609 CD-ROMs 148 195 Periodicals - Microform 186 1 964 Microforms added this month: Film Fiche 2 357 8,220 1,709 106 921 - mmAR YEAR GOALS: This month Total calendar year Volunteer hours 56 215 Programs held L3 16 Attendance 162 712 NSDCGS book/equipment expenditures $762.90 $16,055.20 ACTIVITY: This This +r - Total Total Month Month This FY Last FY Last FY Reference questions 1,286 1 250 +36 5 , 515 16 I 731 Researchers registered 958 1,023 -65 4 , 359 11,974 Daily average 37 41 -4 42 40 Daily average 50 50 - 53 55 Circulating checkout 176 170 +6 651 2,170 Daily average 7 7 - 6 7 DISTRIBUTION OF RESEARCHERS: City Carlsbad Del Mar area East S.D. area Ehcinitas area Escondido area Fallbrook Oceanside s.n. City etc. San Marcos Vista This Month 138 14 30 51 55. 21. LLzL 242 29 89 - This FY 725 68 100 181 233 119 620 1,046 193 371 - County This. mnth 3 erial 9 Rutte A=anm=L -1 -61 Riverside14 Sacmento 1 S. Bernardino 5 other - - 'I I I ~h$s state . ' . This FY Month 1 16 Illinois 1 95 Hichiaan 3 1 Missouri 3 1 281 Nevada 136 N. Carolina 3 3 Oreqon 1 24 Tennessee 1 28 Wisconsin 2 3 Arizona - - - other Mexico - - 1 - This FY 20 1 I 3 3 9 3 6 1 2 35 9 - - LA COSTA BRANCH LIBRARY MONTHLY REPORT OCTOBER 1996 CIRCULATION Branch circulation totaled 22,882 for October. This total included 1 1,399 adult items, 9,133 children’s items, 2,324 Video Tapes and 26 CD ROMS. Daily circulation averaged 880 items and hourly, 82. Overall circulation was down 2%. This decrease may be explained by the devastating fire of October 2 1 that greatly impacted this community. The library was noticeably quieter in the days that followed the tragedy. USERS This month’s user count was 18,769, an increase of 2% over October, 1995. The average daily count was 722 users and hourly, 67. The user count was influenced by the shopping center’s Halloween Trick or Treat program. 224 youngsters 2 to 15 years old came during the designated 2 hour time. CHILDREN’S ACTMTIES During October, 4 preschool storyhours were given. One scheduled for October 2 lSt was canceled due to the fire. A Halloween Puppet “Hansel and Gretel & Paprika the Witch” was presented by Puppetree Players of San Diego. The Branch Library joined the Shopping Center’s Halloween Celebration by participating in the afternoon “Trick or Treating“. 224 children ages 2 to 15 were given bookmarks identified by a “La Costa Branch Library“ stamp. It was the first visit to the library for many of the children. OCTOBER 2lST FIRE The La Costa area has been greatly affected by this disastrous fire. There has been an overwhelming outpouring of generosity and understanding. During the fire, the library was seen by the public as a place to receive information about shelters, supplies, news of the fire, and road and facility closures. Although discussion has begun putting the library in the loop of city emergency information flow, at the time of the fire, library staff had few answers if any. However it proved that the library is looked upon as a center for community information. The library has since gathered information on donation centers, and other sources to aid the fire victims. At the end of the month, 12 library users had reported their homes destroyed with 115 library items lost. It is anticipated that more will be reported as overdue notices are received. JUL AUQ SV OCT NOV DIC 1-1 GRAND TOTAL REFERENCE ACTIVITIES FOR OCTOBER. 1996 Reference questions totaled 7.597 during the month of October, an increase of 194. There were a total of 2,500 Reserves, an increase of 599 over last year at this time. Online Search Requests totaled 7, a decrease of 94 over fast year. Interlibrary Loans totaled 124 items received and 110 items were sent to other libraries. During the month of October there were 2 Library Skills Classes. There was a Reference Selection Meeting on October 3: $738 was spent on new materials, $1 075 was spend on updates. Cat lie Ahrens attended City of Carlsbad Strategic Planning Committee meetings onOctober 8, 15 and 16. The Second Annual Teacher Open House was held on October 10: Cal I ie Ahrens represented the Reference Department. Cal I ie also attended the Division Heads Meeting and the Remodel Meeting on October 17. Char Kennedy returned to work from medical leave on October 28. During the month of October, there were 768 questions answered at the Information Desk. The average number of questions per day was 37, and the average number of questions per hour was 15. The Information Desk was manned an average of 2.4 hours each day. Technical Services Report October 1996 In October, Technical Services staff added 984 new print items and 299 audiovisual items to the library’s collection. They deleted from the system 1,039 print items and 272 audiovisual items. Patrons used home computers to dial into the library catalog 281 times. Patrons with the Mainstreet service accessed the catalog 28 times. Two aging 286 computers were replaced in Technical Services by new Pentiurn-based cataloging workstations. The catalogers were the last of the library staff to receive PCs capable of running Windows. Moving from DOS to Windows 95 has been an interesting challenge for them. A third computer received a memory upgrade. CITY OF CARLSBAD - AGENDA BILL 0 CALIFORNIA LIBRARY LITERACY SERVICE ITG. IEPT. rB # I TITLE: APPLICATION FOR A GRANT FROM THE I DEFT- - CITY ATTY CITY MGR. - tECOMMENDED ACTION: Adopt Resolution No. authorizing the Carlsbad City Library to apply for a grant from the California Library Literacy Service. ITEM EXPLANATION: The Carlsbad City Library has provided an adult literacy program since 1984. Since 1989, the library's Adult Learning Program has been fully supported by the City's General Fund. Under legislation approved in 1990, which created the California Library Literacy Service, the State Library has provided matching grants to California Public Libraries that have had literacy programs for over five years. The library has received these matching grants for the past six years. For the Carlsbad City Library, State matching funds for 1996-97 will be $29,253, based on the Adult Learning Program's current budget of $1 33,380. FISCAL IMPACT: The Carlsbad City Library meets the eligibility requirements for receiving State matching funds. These matching funds are awarded by the State to extend or enhance existing literacy services. Grant funds, again, will be used primarily for one-time purchases of equipment and computer software. Information on the proposed purchases is detailed in the Plan of Service Narrative in Exhibit 3. EXHIBITS : 1. Resolution No. approving the application for a grant from the California Library Literacy Service. 2. State Library grant notification letter. 3. Plan of Service and budget. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE APPLICATION FOR A GRANT FROM CALIFORNIA LIBRARY SERVICES ACT FUNDS. WHEREAS, the Carlsbad City Library Adult Learning Program provides training to meet the literacy needs of adults; and WHEREAS, the Carlsbad City Library Adult Learning Program supports the goals of the City Council and the objectives of the Library; and WHEREAS, the California State Library will provide additional support for the Adult Learning Program with grant funds; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California as follows: 1. That the above recitations are true and correct. 2. That staff is authorized to apply to the California State Library for $29,253 in California Library Literacy Service Act funds. 11 11 11 d 1 1 1 1 I I ! 1( 1: 1: 1: 14 1: 1t 1'; 1E IS 2c 21 22 23 24 25 26 27 28 PASSED, APPROVED AND ADOPTED at a regular meeting of the City , 1996, by the Council of the City of Carlsbad held the - day of following vote, to wit: AYES: NOES: ABSENT: CLAUDE A. LEWIS, Mayor ATTEST: ALETHA L. RAUTENKRANZ, City Clerk News from the Staff Development Committee One of the main goals of the Staff Development Committee for last year and this year has been to develop a more complete Orientation Program for new employees of the Library. To do this the Committee has revised the Library Employee Orientation Handbook, and developed a checklist for supervisors to use as they hire new employees and let others go. As extensions of the orientation process that is specific to each employee’s job, the Committee has created a City Facilities Tour and Observation Opportunities. City Facilities Tmir is a two-hour walking and driving tour of most of the city facilities, with stops at the La Costa Branch Library and the Centro de Informacion. These tours are given by the members of the Staff Development Committee and are offered once a month to new library employees. The next scheduled tours are Wednesday, November 20 at 1 :00 - 3:OO p.m. and Thursday, December 12 at 9:OO - 11:OO a.m.. Staff members who want to take the tour must get permission from their supervisor and then should contact Susan Simpson (x 2878) . Current staff members may also take the tour with their supervisor’s approval. Observation Opportzirzities are chances to observe the work of another library division, or of the same division in another library facility, for up to one hour. Some divisions will offer actual observation opportunities, such as a chance to watch the Reference Desk or the Circulation Desk at the Main Library or the Branch Library, or a Children’s or Centro story hour. Other areas will offer short specialized tours to explain their operations, such as the secrets of ordering or cataloging materials or the latest special project in MedidGraphics. AI1 employees are encouraged to take advantage of these Observation Opportwiities. The first step is to pet permission of their supervisor. Then they should schedule the Observation Opportunity with the Division Head in their area of interest. These Observation Opportunities are offered to give employees the big picture of how the library works, and to help them understand how their work fits into that of the other divisions. This understanding should help to reduce territorialism and increase appreciation of one another’s work. TOUR OF CITY FACILITIES WHAT: A 2 hour walking and driving tour of city facilities, given by members of the Library Staff Development Committee. Walking: Arts Office, MedidGraphics, City Hall, Adult Learning Driving: Harding Center, Centro de Informacion, Senior Center, Community Services, Housing & Redevelopment, Library Storage, Community Development, La Costa Branch Library, Water District, Safety Center and Fleet Maintenance. WHO: new staff members, as part of their orientation. WHY: to let them see the "big picture" . WHEN: Tours are offered once a month as shown on the attached schedule. The new employee should take the tour within six months of hire. Special time requests for tours may be accommodated. HOW: Get supervisor's permission! Send a note to Susan Simpson with date requested. The tour can take 4 - 5 people at a time. OTHER: Staff will be paid to take the tour, as it is part of their orientation process. The time must be scheduled with the supervisor's permission and should not disrupt the work schedule. long as it does not disrupt the work schedule. Current staff may take the tour with their supervisor's permission as SCHEDULE FOR THE CITY TOURS FOR LIBRARY EMPLOYEES This is a 2 hour walking and driving tour of city departments outside of the Main Library. It gives employees the “big picture” of what and where the various city departments are. The tour is offered once a month on the following schedule: 1996 - Wednesday, November 20 Thursday, December 12 - - 1997 Monday, January 20 Tuesday, February 18 Wednesday, March 19 Thursday, April 24 Monday, May 19 Tuesday, June 17 Wednesday, July 16 Thursday, August 28 Monday, September 22 1 - 3 p.m. 9- 11 a.m. 1 - 3 p.m. 1 -3p.m. 9 -1 1 a.m. 1 - 3 p.m. 1 - 3 p.m. 9 -11 a.m. 1 - 3 p.m. 9 - I1 a.m. 1 - 3 p.m. * 0 B S E RVATl 0 N 0 P PO RTU N IT1 E S WHAT: a chance to observe the work of another Library division, or the same division in another Library facility, for up to one hour. but not limited to that. The emphasis would be on observing in areas related to one’s job, WHO: any employee WHY: To understand how other divisions work. To understand how divisions interact. To reduce irritations and territorialism. To increase appreciation of one another‘s work. To understand the impact of one’s own work. WHEN: The schedule for observing in each division will be set by the Division Head. They will set times when it is convenient for them to have observers or to have someone in their Division offer a “tour“ of their operation. The Division Head can set limits on the number of people who can observeltour at a time. HOW: Get supervisor’s permission! Send a note or talk to the Division Head to sign up. Eventually a schedule and contact person list will be established for these observation opportunities. OTHER: Staff will be paid to do this. It must be scheduled with the supervisor‘s permission, and should not disrupt the work schedule. This is totally voluntary, but encouraged. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. CLSA California Library Literacy Service PLAN OF SERVICE ABSTRACT (CLSA-46 page 1) Library Name: Carlsbad City Library Address: 1250 Carlsbad Village Dr. Carlsbad, Ca 92008 Contact Person: Lynda L. Jones, Coordinator Telephone No. (619) 434-2998 Electoral District(s): Assembly: 73 9 74 State Senate: 38 # of literacy FTE 2.75 Principal Outcomes: Goals Number of Adult Learners To Be Served Number of Tutors To Be Trained 140 60 Number of Library Branches To Be Included 2 Proposed Program Operating Budget CLSA Request: $ 29,253 Other Revenues: $ 133,380 TOTAL : $ 162,633 Signature Date: ///I- 1 y& CLSA-46 Page 1 p” Tcy LO/% CLSA Program Budget Request for California Library Literacy Service Programs Fiscal Year 1996/97 Budget Categories Carlsbad City Library Name of Library // /,.-/,Y/ (a> CLSA Budget Request Date 2. Library Materials -- I 1. Personnel I 3a. Contract Services 3b. Travel 3c. Office Supplies 3d. Printing 3e. Instructional Resources 3 f. Communications -- (hc. Benefits) -- -- -- -- 12,500 -- I 6.TOTA.L 16,000 3. Operations Total (3 a-3 g) I 29,253 3,500 3g. Other 4. Equipment 13,253 -- 5. Indirect Other Budget 107,760 25,620 100 2,400 -- 1, zoo -- 21,920 133,380 (c) Total Estimated Yearly Budget (a + b) 107 , 760 41,620 100 2,400 13,700 ~ ~~ 25,420 13,253 162,633 Approved CLSA Budget (Completed by CLSA) Dr. Kevin Starr FM-46APP.PG2 10/96 C LS A-46D 10196 CLLS Plan if Service Na rrative. Matchin? Funds Library Name Carlsbad City Library Use this page and additional pages as needed to describe how your library will use the CLSA matching fhds for the California Library Literacy Services requested for Fiscal Year 1996/97. Carlsbad City Library will use 1996/97 CLLS matching hnds to upgrade its instructional computer lab and data management system, to provide texts and other instructional materials for adult learners, and to provide general support for tutors and learners. Upgrading instructional computer lab and data management system. (Hardware $13,253; New networking software will be purchased to improve network hnctions in the instructional computer lab and enable expanded use of the Internet by tutors and learners. Learners’ needs will also be better met with additional instructional software for basic skills. For program management, hardware equivalent to that used in the City’s administrative network will be acquired, and the network version of the new Literacy Pro data management software will be purchased. Software $1 1,000) Instructional materials. ($1,500) In addition to the instructional software noted above, texts and workbooks in phonics, comprehension, math, spelling, and other basic skills will be purchased for learners. General support for tutors and learners. ($3,500) Funds will be used to conduct the annual recognition event for tutors and learners; to produce public relations materials; and to provide resources used in small group instruction, tutor training, and enhancement of the learning environment. CLS A-46D. mat CARLSBAD CITY LIBRARY CIRCULATION MAIN LIBF!ARY Print Audio Video TOTAL : BRANCH Print Audio Video TOTAL : CENTRO Print Audio TOTAL : GRAND TOTAL: REFERENCE QUESTIONS Centro Genealogy Children's Adult Online Branch TOTAL : MEDIA/GRAPHICS PROJECTS Media Grap hi c s STATISTICS October 1996 Oct. 1995 52 , 562 7,620 9,533 69,715 17 , 851 3,101 2,311 23 , 263 1,032 289 1,321 94 , 299 Oct. - 1996 % Chanse 52 , 347 7,990 8,735 69,072 17 , 544 3 , 294 2,324 23,162 984 181 1,165 93 , 399 --- +5 -8 -1 -2 +6 +1 --- -5 - 37 - 12 -1 124 500 + 303 1,250 1,286 +3 2,539 2,338 -8 7,403 7,597 +3 104 10 - 90 2,597 2,299 - 11 14,017 ' 14,030 --- 42 18 - 57 37 27 - 27 TOTAL : 79 45 - 43 Oct. Oct. 1995 - 1996 % Chanse HOLDS PLACED 1,637 2,436 + 49 PEOPLE COUNT (Daily Average) Centro Main Library Branch 13 5 1,661 764 119 1,666 722 - 12 -5 --- TOTAL : ATTENDANCE AT PROGRAMS 2,560 2,507 -2 Genealogy Branch Children Centro Adult Centro Children Main Adult Main Children 184 333 152 217 70 1,016 162 203 63 4 12 70 93 1 - 12 - 39 - 59 + 90 --- -8 1,972 1,841 -7 TOTAL : INTERLIBRARY LOANS 14 3 139 127 124 3 18 413 75 110 -3 -2 + 30 + 47 Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad NEW REGISTRATIONS Centro Main Library Branch 43 25 973 93 0 322 338 - 42 -4 +5 1,338 1,293 -3 TOTAL : 1,591 1.283 - 19 ITEMS ADDED 1.. 3 11 511 ITEMS WITHDRAWN + 157 2 0 2 03 0 (v '4 0 2 03 Ln m 0- 0 8 0 8 0 8