HomeMy WebLinkAbout1997-04-16; Library Board of Trustees; MinutesMINUTES
MEETING OF:
DATE OF MEETING:
TIME OF MEETING: 3:OO P.M.
PLACE OF MEETING:
LIBRARY BOARD OF TRUSTEES
April 16, 1997
City Council Conference Room
CALL TO ORDER:
President L’Heureux called the meeting to order at 3:08 p.m.
ROLL CALL:
Present: Library Board Trustees L’Heureux, Curtin, and McCann
Absent: Library Board Trustee Moss
Library Board Trustee Woodward
Also Present: Cliff Lange, Library Director
Geoff Armour, Assistant Library Director
Everett Ireland, Genealogy
Connie Beardsley, Arts Office
APPROVAL OF MINUTES:
Approval of the Minutes of the Regular Meeting held March 19, 1997, will be carried
over to the next meeting of May 14, 1997.
MONTHLY LIBRARY DIVISION HEADS REPORTS:
Library Board Trustee L’Heureux referred to the Adult Learning Program report and
asked if was budgeted for sending anyone to attend the first regional Adult Learners
Conference in National City. Assistant Director Armour said there was no charge for
those the attending the program.
LIBRARY BOARD COMMENTS
Library Board Trustee L’Heureux asked, regarding the Adult Learning Program report, if
there was a connection between the the Morning Writing Class, the North Coast Church
Bible Study Group and the Toastmasters’ Speech Program. It was mentioned that there
probably isn’t
March 19,1997 LIBRARY BOARD OF TRUSTEES Page 2
REVIEW AND APPROVAL OF PROPOSED ART WORK FOR THE NEW LIBRARY
Connie Beardsley, from the Arts Office, was in attendance to answer any technical
questions. She informed the board that there were a few specific changes from the
original proposal. She wanted to the board to look at them and to finalize approval so
that information can go back to the arts commission before they approve it.
In the original proposal, artist Jan Sanchez had proposed neon lights in the auditorium.
The auditorium has been changed somewhat and there is no longer a lobby area as
had been scheduled originally, so neon will not work. They are proposing some
additional copper screening for the large window in the conference room on the second
floor and that will be on the outside of the building and serve as a sun screen.
For the change in the reflecting pool, the letters are the same as originally proposed, but
there will be purchase of granite rock which will tie into the granite pouring of the
courtyard. Board Trustee L’Heureux added that the fact that the water has movement
seems to make a big difference from the original. Connie Beardsley said had it had
been originally planned that it would just trickle down, but now it seems that the
movement is somewhat different It looks that it will be a little more active, but can’t be
too active because you loose the reflection of the letters as it is.
Board Trustee McCann mentioned that the catch basin’s profile it going to be low, but it
will have to be filled with little rock and probably flushed a little bit above the ground.
They want it to appear as if the granite will be growing out of the ground.
Board Trustee Curtin asked why the windows need to have a screen. Connie Beardsley
said she doesn’t know that if they need to have screens, but, they might make an
addition to the building itself. It will be a visual appearance.
Director Lange mentioned that a nice piece of art work would look good looking at it
through from the inside as well as at night when the lights are on. Plus the copper is in
keeping with the cooper with the trellises and also the roof pieces over the auditorium
and over the art gallery. In working closely with the architect they probably thought that
this would tie-in with the decor of the rest of the building.
There was further discussion on height of the windows in the conference room; would
there be limitation to some degree on use of natural light in that room; and would that
limit the flexibility of the use of that room.
Board Trustee L’Heureux mentioned that it will cut out natural light, but it will not be that
significant. It will have an aesthetic effect.
Connie Beardley mentioned that the monies for this come from the arts capital budget,
They have a separate budget for the art room of the building that was covered.
March 19,1997 LIBRARY BOARD OF TRUSTEES Page 3
The question was asked, “Why does Library Board have to approve this project if the
monies come from somewhere else?” Connie Beardsley informed the board that to go
forward with their process they have to be assured that there is pubic involvement, get
public comment, and whoever is the host department has to approve it. I
Library Trustee Curtin moved to approve the Arts Commission concept of the perceived
art work for the new library. Library Trustee McCann seconded that motion and was
carried unanimously.
DISCOUNTED TELECOMMUNICATION RATES FOR CALIFORNIA LIBRARY
Director Lange informed the board on the complete documentation. This is a significant
50 percent discount on telephone lines which include data lines, all telephones,
computer access, etc. It would save 50 percent of phone bills.
NEW LIBRARY PLANS UPDATE
Director Lange gave a summary of the meetings that were held with the architects last
week reviewing the plans, interior finishes, furnishings, shelving, furniture review,
selected carpet and style of furniture. Director Lange also informed the board that there
individual meetings with each division head and any staff they brought along to review
the office furnishings and layout.
Library Trustee Curtain mentioned that he wasn’t familiar with the names of the
architects. Director Lange informed the board that Polly McArthur is the interior
designer, Rich Cardwell is the principal architect, Brad Miller is an associate.
Director Lange went on to say that there are still some loose ends to tie-up, mostly
fabric colors. Major items that they still have to work on is the auditorium and audio
visual productions. A meeting is scheduled for for next week with consulting firms and
Cibola, from orange county, regarding equipment, lighting systems, audio systems.
Direcor Lange and Assistant Director Armous are going on a field trip to San Marcos to
look at the City Hall where Cibola designed their system with the video, lighting, etc.
The plan is go to council on July 8 or 15, and they will be meeting with local architects in
a couple of weeks to review the specifications and other issues.
SPACE PLANNING
Assistant Director Armous informed the commission on the proposed layout of the first
and second floors regarding spacing and location of books and career center. There
has to be a plan or vision for the library as it grows, you have to look into the future. it
would make more sense to have a local history collection at the Georgina Cole Library,
March 19,1997 LIBRARY BOARD OF TRUSTEES Page 4
Extend the lease of the La Costa Library and move genealogy there for one year during
renovation and then move back to Georgina Cole Library.
Director Lange informed the board there are probably 25,000 - 35,000 more books
today then they had when they first designed this building. There has been 8 years of
growth, and they will need more room for collection building, more and more will
probably be electronic and won’t need as much room, but it really is a guessing game
no matter how you do it.
There will be 145 computers at the new library and two thirds will be accessible to the
public, there will also be two computer rooms.
Also discussed was the percentage of items in storage, off-site storage facilities
(bookmobiles), schedule for ground breaking, tentative opening date for new library.
DIRECTOR’S REPORT:
Director Lange reported the subject of non-resident use of libraries has been raised
again. The City of Newport Beach is leading a charge to do something about the
problem of the reimbursement rate. Next week Director Lange said he will go to a
meeting to develop a united front to go to the State Legislature for help. We need to get
full funding and get them to raise the rate of reimbursement. Director Lange will be
sending a memo to the City Manager about non-resident use.
Director Lange is going to the League of California Cities Community Services
Conference in San Diego to serve on a panel about lobbying.
This Friday Director Lange will attend the Chamber of Commerce Small Business
Resource Workshop, presented by the Reference Division of the library.
Tomorrow Director Lange is attending the Serra Administrative Council meeting in
Calexico.
Director Lange advised that the Adult Learning Center has new office furniture. It looks
very nice and has made a real difference.
Director Lange announced that this will be Pam Batho’s last board meeting. She is
retiring the end of the month.
FRIENDS OF THE LIBRARY:
No report.
March 19,1997 LIBRARY BOARD OF TRUSTEES Page 5
GENEALOGICAL SOCIETY:
Mr. Ireland reported the Society’s fame is spreading far and wide. They have been
mentioned in several wills with donations of books. Assistant Director Armour
mentioned the problem of running out of storage space. He said he has asked Mary
Van Orsdol to analyze microfiche space per year. We will have to decide what is
valuable and what is not.
SERRA ADVISORY BOARD:
No report.
PUBLIC COMMENT:
None.
ADJOURNMENT:
By proper motion, the Regular Meeting of March 19, 1997, was adjourned at 4:07 P.M.
mtfully submitted,
J Pamela A. Batho
Secretary
ADULT LEARNING PROGRAM
Monthly Report
February 1997
1. NEW FURNITURE
On February 21, Office Pavilion installed new systems-style workstations in the 2 offices of the
Adult Learning Program. The workstations are the same style and color scheme as the study
carrels in the classroom and computer lab.
2. TUTOR TRAINING
Five new tutors completed tutor training on February 1. Three experienced “mentor tutors” and 2
staff coached them individually. Portions of the tutor training and basic instructional curriculum
were revised.
3. LEARNER ORIENTATIONS
Orientations for new learners entering the program were held on February 19 (morning) and
February 20 (evening). A total of 9 new learners received orientation from 2 learnerhutor pairs.
4. LITERACY PRO
Staff continued learning to use the new literacy program management software, LiteracyPro.
Much staff time is being spent adapting the software and creating the specifics of every defined
field to meet local program needs.
5. ADULT LEARNERS CONFERENCE
At the San Diego County Literacy Network’s meeting on February 26, Program Coordinator
Lynda Jones shared copies of learner Kevin Nolan’s book, Beyond Fear and Pride, as well as
promotional material from the publisher. Stag learners, and tutors from most of the 26 literacy
programs in the county were present. As a result, Kevin Nolan received an invitation to be the
keynote speaker at the first regional Adult Learners Conference, to be held in National City on
May 17. Approximately 175 adult learners are expected to attend. Copies of Kevin’s book will
be available for adult learners to purchase and have Kevin sign. Tutor Carrie Scott from this
program has also been chosen to present one of 20 workshops offered that day; her topic will be
“What’s This Thing Called the Internet?’ Former Carlsbad learner John Corcoran will be
moderating a roundtable discussion among learners at the conference.
6. COMPUTER EOUIPMENT
Planning continued throughout February with the Information Systems Department on designing
specifications for a local area network linking staffs administrative computers in the offices and
classroom. Planning also continued for expanding the computer lab network by adding 2
instructional computers in the training classroom.
?
1.- A&
CARLSBAD CITY LIBRARY
CENTRO DE INFORMACION
Monthly Report February 1997
It Procrrammins. On February 24, a groi a presentation at the Centro de Informacibn, p of parents attended the presentation was about the transition from preschool to kindergarten and what to expect. A kindergarten teacher from Jefferson School, personnel from the HeadStart program, and Centro Supervisor Lizeth Simonson spoke to the group on how to make the transition easier for their
children, how parents can volunteer and help in the classroom, and how to use the library as a resource for parents to help their
children to be familiar with books and enrich the children's
vocabulary.
2.- Children's Prosramins. Food for Thought, I'Alimento para el
Pensamiento" in Spanish, is a reading program sponsored by In-N-
Out Burger. From February 3rd to April 7th children 12 and under
are invited to participate in the program. After a child has read
5 books, he can redeem a bookmark for a free hamburger, fries, and
a soda. During the month of February Centro staff enrolled 103
children in the program.
Regular bilingual storycraft programs continued during the month of
February.
3.- Recruitment and Selection of New Centro Staff member. The recruitment for the vacant position of Library Technician at the
Centro de Informaci6n was held from January 6th to the 31st. There were ten applicants and seven of them were invited to be
interviewed on February 6th by Centro Supervisor Lizeth Simonson,
Senior Librarian Lynda Jones, and community member Dulce Crespo. The new staff member, Lorena Dominguez, started on February 11th.
A bilingual substitute, Josie Cruz, was also selected by the panel and will be scheduled to work as needed.
4.- ComunitY Meetins. On February 27, the Festejando a las Madrecitas committee meeting was held at the Centro de Informacibn. Members of the committee started planning for the annual Mother's
Day Celebration.
5.- Spanish Literacy. The Spanish Literacy group met six times
during this month.
0
Children’s Services Division
Monthly statement
February I997
The month of February was short but intense for the Children’s Library staff. Twenty-
nine programs were presented and 2,211 reference questions were answered.
The Library Skills program concluded with 9 youngsters eagerly learning about the
library and the Internet, and all taking turns on the Internet.
The name change for our volunteer program from Grandparents Storytime to Storytime
for Kids seems to have been a change for the better. More children seem to be
attending and attending on a more regular basis. The volunteer readers do a
wonderful job and it is good to see them getting the audience they deserve.
The “Visit with Mr. Lincoln” program was really appreciated by those who attended.
The teacher who portrayed Lincoln spoke about his life (as Lincoln) and then answered
the questions from the audience in his character of Mr. Lincoln.
Josiah presented our Black History Month program to an enthusiastic group. The very
diverse age groups that he attracted were a problem, but he managed to engage the
attention of everyone from floor-crawlers to teenagers.
The staff was also involved with several activities that were not apparent to the patrons
or the general public. Staff prepared for the Internet access in the Children’s Library by
training in Internet use, preparing a list of useful Web sites, and deciding on policies
and procedures. Staff also worked with the Arts Office in scheduling performers for the
March Multicultural Festival. This has turned out to be a popular and educational
experience for children. Finally, the entire staff has started preparations for the
Summer Reading Program. This program starts in June, but is of such magnitude that
it takes months of preparation.
Books - Children
Main
Branch
Centro
subtotal
178 57
58 69
0 86
236 21 2
235 1,334
127 759
86 152
448 2,245
Audio - Adult 144 36 180 1,205
Audio - Children 5 75 80 308
Video 36 35 20 91 949
Total Received 905 614 20 1,539 10,123
current Fiscal
month Year to Date
B & T = Baker & Taylor
PMSC = Professional Media Sewices Corporation
Genealogy and Local History Division
Fiscal Year 1996/1997 Statistics
February 1997
Research activity :
February 1997 February 1996 FY 1996'97 FY 1995/96
Reference questions 1.457 1.420 10.133, 16.73 1
R e2 is te red research e rs 879 1.033 7.154 11.974
Circulation 254 242 1.37 2.170
Calendar year goals:
February 1997 Total 1997
Vo I u 11 te er liou rs 35 94
444
NSDCGS donations $1.084.96 $1,728.43
Progra111s 5 9
P r 09 I' am attend a lice 2 12
Microforms added:
February 1997 FY 1996197 To tal
Microfihn 0 390 8.247
Microfiche 0 1,809 105,730
1
LA COSTA BRANCH LIBRARY MONTHLY REPORT
FEBRUARY 1997
ANNIVERSARY
February, 1997 marked the 13th anniversary of the La Costa Branch Library.
During this anniversary year, 272,066 items were circulated. This total put
the number of books circulated in our 13 years of operation at 2,417,833.
FEBRUARY CIRCULATION
Branch circulation totaled 21,048 for the month. This total included 10,720
adult items, 7,851 children’s items, 2,451 video tapes and 26 CD ROMS.
Daily circulation averaged 957 items and hourly, 91.
USERS
This months total user count was 18,437. An average of 838 visited daily.
The hourly rate was 79.
CHILDREN’S
The children’s area was again a very busy place this month. Six storyhours,
€our BookBuddy programs and one special program drew an audience total of
1 11. Nancy St.John conducted a vocal program in celebration of Valentine’s
Day. Children’s staff have begun planning for the Summer Reading Program
which will have Gator Gumshoe mascoting the detective theme.
STAFF
Two staff members have announced their resignation for purposes of moving
out of state. Kay Hartley will be leaving the end of March to move to
Colorado and Karen Steimle will be leaving at the same time to be with her
husband in Canada where he has been transferred for 6 months. We are
hoping that Karen will be able to join us again when she returns.
Replacements for these part-time clerical positions will occur this next
month .
FY
9647
Media Graphla
MECU nmirmi - GRAND TOTAL
I I
REFERENCE ACTIVITIES FOR FEBRUARY, 1997
Reference questions totaled 6.037 during the month of February, a decrease
of 1,776 over last year. Reserves totaled 2. 407, an increase of 387.
Online searches totaled 24. a decrease of 22 over last year.
Interlibrary Loans totaled 11 8 items received and 70 items were sent to
other I ibraries.
During the month of February, there were 3 Library Skills Classes
and 2 Internet Classes, for a total of 5 classes.
In February, the Reference Selection Committee spent $1 682 for updates
and $496 on new reference materials.
There were 21 9 Internet sign-ups during the month of February.
Also, in February, there were 482 questions answered at the Information Desk.
It was staffed a total of 14 days at 1.5 hours per day. The average number of
questions per day was 34: average number per hour was 23.
On February 4 and 6, Geoff Armour and Char Kennedy interviewed the top
5 candidates for the full-time Librarian I position in Reference. Suzanne
Smithson was selected and she will begin on March 10.
.
Technical Services Report
February 1997
In February, Technical Services staff added 1,343 new print items and 24 1 audiovisual
items to the library’s collection. They deleted 585 print items and 297 audiovisual items
from the database.
Patrons used home computers to dial into the library catalog 303 times.
Our new temporary, part-time library technician, Cathy Parisi, started work this month,
assisting with book cataloging. Her position is funded through June 1997.
On February 7, Sam Richmond and Chris Pickavet attended a workshop on cataloging
sponsored by OCLC, the library’s cataloging vendor.
Internet access is now available at the public PC in Children’s Services. Currently, it is
being used primarily to train staff. Chris Pickavet gave two 90 minute workshops on
using the Internet to Children’s Services staff, one for those working in the morning, the
other for evening staff.
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February 24,1997
Dear Board or Commission Chairperson:
MARK YOUR CALANDERS!
The annual training program for all Board, Commission, committee members, and staff liaisons
is scheduled for April 29, 1997 at the Safety Center. A formal invitation will be mailed in
March. In the meantime, please ask your committee members to plan for this date.
Once again we have a fun and eventful evening planned. This year there will be a dinner theater
theme. We are looking for volunteers to dress in costume and role play in one of the conflict of
interest cases.
We want the evening to move quickly. In response to the evaluations received last year, we will
shorten the overall program. A tentative agenda is as follows:
4:OO - 5:OO p.m.: Social Hour
500 - 6:OO p.m.: Topic Presentation
6:OO - 7:OO p.m.: Interactive Dinner Hour
7:OO - 9:OO p.m.: Role-playing and decision-making.
As part of the final training design we would like to know your preferences on topics you would
like to see covered. Enclosed please find two copies of a survey. Distribute copies to your
committee members if you desire.
Please complete the survey and return to the Human Resources Department, 1200
Carlsbad Village Drive, Carlsbad, CA 92008 no later than MARCH 10, 1997.
Director ANN JENF o Human Resources
1200 Carlsbad Village Drive Carlsbad, CA 92008-1 989 - (61 9) 434-2852 FAX (61 9) 720-1 875 @
CLIFF LANCE
LIBRARY DIRECTOR
2..
4 MARCH 10,1997
TO:
FROM: Planning Director
MAYOR LEWIS and COUNCIL MEMBERS
... _. ---
SUMMARY OF PLANNING COMMISSION MEETING OF MARCH 5,1997:
1. SDP 96-051CUP 96-071CDP 96-06 - CARL'S JRJGREEN BURRITO DRIVE-THRU
RESTAURANT - The request for approval of a Site Development Plan, a five year
Conditional Use Permit and a Coastal Development Permit to allow the development
of a Carl's Jr./Green Burrito Restaurant with a drive-thru lane on a site currently
occupied by Nurseryland at 925 Palomar Airport Road in the Commercial Tourist-
Qualified Development Overlay Zone (CT-Q) Zone located east of the 1-5 freeway
on the south side of Palomar Airport Road within the Coastal Zone and Local
Facilities Management Zone 3 was continued to March 19, 1997 at the request of
the applicant. (7-0)
SDP 90-05(B) - PRICE CLUB PROPERTY ADJUSTMENT - Request for approval
of a Site Development Plan Amendment to the existing Price Club Site Development
Plan to allow for a property adjustment whereby a western portion of the existing site
will be removed and placed within the Carl's Jr./Green Burrito property to facilitate
the above described project. (See above)
2. CUP 205lAIx2 - CRAZY BURRO - Request for an extension of CUP 205 to
continue to allow dancing and the sale of alcoholic beverages at 6996 El Camino
Real was approved 7-0.
3. PCD 97-01 - KNOWLES AVENUE MOVE-ON - By a 7-0 vote, the Commission
approved the relocation of a 1204 square foot, single story house onto a vacant lot
located on the North side of Knowles Av. between Gregory Dr. and Elmwood St.
4. CUP 260(B) - PALOMAR TRANSFER STATION - The request for a Conditional
Use Permit Amendment to expand the floor area of the trash transfer facility,
relocate some parking, and revise the operating characteristics of the facility on a
site located on the East side of El Camino Real approximately 1500 feet North of
Palomar Airport Road was approved 7-0.
5. CUP 96-23 - LA COSTA HIGH COMMUNICATIONS - By a 7-0 vote, the
Commission approved a Negative Declaration and Conditional Use Permit to allow
the installation of a 25 ft. monopole, four panel antennas, and one ground-mounted
radio equipment cabinet on property located generally at the southeast corner of
Alga Road and El Fuerte Street in the PC Zones.
Planning Commission Summary of March 5, 1997
March 10,1997
Paae 2
6. CUP 96-16/CDP 97-01 - SOUTH CARLSBAD LIBRARY - The Commission
approved (7-0) a Conditional Use Permit and Coastal Development Permit to allow
the construction and occupation of a 64,000 square foot library in the Plaza Paseo
Real shopping center, located west of El Camino Real, south of Dove Lane.
MICHAEL J. HOEMILLER
c: City Manager
Assistant City Manager
Assistant to the City Manager
Department Heads
Sue Spickard/Keith Beverly
Don Rideout, Growth Management
Connie Beardsley, Mgr. Arts Office
1997-98 LIBRARY BUDGET REQUEST
SUMMARY OF SIGNIFICANT CHANGES
The library’s General Fund budget request for 1997-98 is up $229,273 from the
current year, an increase of 8.8%. Most of this increase is accounted for in the
significant changes noted below. These add up to about $278,000 in increases but
are offset somewhat by such things as a lower PERS rate and by freezing the vacant
Senior Librarian position in Genealogy.
1. Part-time Staff
The request for part-time staff totals $638,100, or about 23% of the library’s
total General Fund budget. Included in this amount is an across the board
merit-based pay increase of 3%, which added about $20,000.
2. Shift of State Revenues to General Fund
There has been a decline in CLSA revenues this past year that
may well continue. In addition, a good deal of the fund balances that have
been available as a cushion for a number of years have been significantly
depleted. As a result, the CLSA budget must be brought closer into balance
with revenues, which are projected for next year at about $160,000. The
CLSA budget is being cut from $288,200 this year down to $203,000 for next
year. To do this, the gas and electric ($60,000), telephone ($23,000), and
miscellaneous Branch operating expenses ($2,200) were all shifted to General
Fund accounts.
3. Shift of AV Insurance to General Fund
Video insurance revenues have been steadily declining for the past couple of
years and have shown no sign of bottoming out. To get this fund more closely
aligned with projected revenues, the budget was cut from $105,500 to
$77,500. The entire audio bbdget ($35,000) was shifted to General Fund and
the video budget was increased by $7,000.
4. Children’s Books
Major portions of children’s book collection are worn or out-of-date and need
replacement. $10,000 added to provide a significant upgrade to the
collection.
5. New Positions
A Library Assistant position for Adult Services, specifically supporting
Reference. ($35,000).
A new %-time Library Assistant for the Branch to coordinate Circulation
activities. ($28,000).
A half-time technician in Media Services to convert the library’s slide and
photo collections into a computerized database. ($10,000)
6. Canital Reauests
Serials Control System for Periodicals to provide automatic check-in, routing,
and claims on missing or late issues. $6,000.
Pentium-based OCLC workstation for Tech Services to replace obsolete 386-
based workstation. $3,000.
Media computer workstation, scanner, and software for Media Services to
provide computerized slide/photo access and retrieval data base. $5.500. -
3 each Pentium-based PC’s plus 2 each printers for La Costa Branch to
provide staff and public access to Internet and CD-ROMs. $10,000.
7. Data Processing
The Data Processing account will increase $27,200 to pay for the library’s
share of Information Systems charges, including computer usage,
maintenance, and depreciation as well as voicemail, and telephone
maintenance.
8. Branch Rent
Rent for the La Costa Branch facility will increase $3,000.
CITY Of CARLSBAD
DEPARTMENT SUMMARY
1997-98 BUDGET
PROGRAM: Ll S@Y&y-c ULn/s
FUND: VWroUS
DEPARTMENT: LlGmg)/
CXFITAL OUTLAY
WORK PROGRAM:
The Carlsbad City Library provides cultural, informational, and recreational
services for all community residents; provides both print and non-print
resources that respond to the interests and needs of a diverse population;
provides convenient access and adequate space for users and resources; and
promotes a broad awareness of the library and its services. The library
contributes to the enrichment of Carlsbad's citizens by supporting lifelong
learning and the pursuit of knowledge.
MAJOR BUDGET CATEGORIES:
Library General Fund:
State revenues:
Audiovisual Insurance:
Gifts Trust Fund:
Cultural Arts:
$2,820,610
$ 256,000
$ 77,500
$ 11,000
$ 323,740
ci~y OF CARLSBAD
i 997-98 BUDGET
PROGRAM SUMMARY
SUMMARY
1997-48
ACTUAL ACTUAL BUDGET BUOGET
1994-95 1995-96 1996-97
3/9/ SYO 277300 3ri,ooc PERSONNEL
MAINTENANCE OPERATION 157,22* JjS] 321,35c
(CAPITAL OUTLAY /I - I -!
WORK PROGRAM:
Provide leadership for the library and its nine divisions; plan for the growth of resources and facilities: manage all
budge! and fiscal matters: and coordinate relations with local and State government, the Library Board. the Friends
of the Library, and the Serra Cooperative Library System.
PROGRAM ACTIVITIES:
Budcret Preparation: Prepare department budget:
process invoices, warrants and requisitions; monitor
expenditures: maintain fiscal records.
Stratesic Planninq: Continue strategic planning
process to meet library's long-range goals through
the year 2000.
Communitv Relations: Manage programs, exhibits,
graphic arts. and all external public relations.
eP UtWAPY u€83/7Z,
Reports and Grants: Handle grants and reports i
local and State levels.
Internal Manataement:
library's divisions and for the Cultural Arts office.
Provide leadership for the
PERFORMANCE OBJECTIVES:
1.
2.
Monitor and distmbute account balances to all
division.
Refine automated fund accounting and on-order
information.
1. Develop detailed action plans for strategic
objectives.
1.
2.
3.
4.
Work closely with local media to promote the
library.
Sponsor at least one adult program and two
exhibits per month.
Produce flyers, newsletters, and other graphics
for the library and other City departments.
In cooperation with the Friends of the Library,
raise at least 925,000 through book and
magazine sales.
1. Prepare detailed monthly statistics on library use.
2. Write annual reports for State and local use.
3. Manage grants supported by State and local
funding.
1. Supelvise the library's 9 division.
2. Manage facilities and resources.
3. . Develop policies and procedures for all library
5. DCSJGeJAnJ& fiw- av Wk-8 SF=-.
operations.
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i 997-98 BUDGET
PROGRAM SUMMARY
1994-95
ACTUAL
PER S 0 N N E L JF 505, P73
SUMMARY
1996-97 1 997-987
ACTUAL BUDGET BUDGET
1995-96
8 527,563 rFr( 570,200 9 G Jy, 700
MAINTENANCE OPERATION
APITAL OUTLAY
WORK PROGRAM:
Librarians assist the public with information needs, provide instruction in the use of resources and perform research
for local business, government, and the public.
Clerks help the public with check out and check in of library materials, registration of borrowers; sending resetve and
over due notices.
Pages sort and shelve books, straighten stacks, service book drops.
PROGRAM ACTIVITIES:
Reference Services: Respond to in-person and
telephoned reference questions; provide library
instruction classes and tours; select new and
replacement materials; give book talks for community
groups. COU~~CA J Go', \S r, If 4 'ZL:
kerlibrarv Loan: Send t ana receive from other
libraries requests for bo ks, microfilm, and photo-
&on qnd rrcGAAa Y? fIOU. neon ~a~~~ &k ;
copies. C-OU ci I 6cu 9 J 3, Z si?.; - Periodicals: Manage a collection of= magazines
and3fnewspapers. and related backfiles. 99 * cooact1 C:oak I,-zzT
WORKLOAD MEASURES:
1994-95 tPY5-7ic,
79.844 88,310 15 5, 49 I
1. Reference Questions:
2. Classes, tours, book talks
1,457 . 1,527 I, 25%
1. Periodical Requests:
79,102 74,368 Gyt a 6 7
1. Computer Searches: Computer Services: Provide public instruction in the
index the Cadsbad JoumaUSun andhe North ' TrrkA-lt
County Times, Catlsbad Edition using computer
use of self-service computer data bases. Continue to .L~P\U~;~I 4h4 375' 343 64 7
software. Couficll cOu~s x+* I=-
Circulation: check out and check in all print and non
print materials; renew materials; sort and shelve
returned materials; track overdue and lost items; rent
audiovisual equipment. Counc', 1 6-15 r ,Q
Patron Maintenance: Register and issue cards to all
library users; collect fines and fees. 20,130 20,599 10, ( $6
SXGIv^L-F:TCIn NT Cghr\rcE5; flbaiko~ lipq
1. Circulation totals:
-800,411 821,028 75q,b7q
1. New registrations:
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SUMMARY
1994-95 1995-96
ACTUAL ACTUAL
77, 855 40, s9y PERSONNEL -. r-
-, 1 S56-37 1537-=81
BUDGET EUPGETJ
~2,900 y7,am 1
APITAL OUTLAY
WORK PROGRAM:
The GenealogylLocal History Division provides information service, instructional assistance, and research services
to the public. The Division Head manages the selection, classification, and organization of a collection of 45,000
volumes. It is 3 csllcction of excellence that draws researchers from all over Southern California.
PROGRAM ACTlVlTl ES : PERFORMANCE OBJECTIVES:
General Reference Services: Respond to in-person
and telephone reference requests: provide library
instruction and tours: give talks to visiting Southern
California groups.
Coordination with NSDCGS: The North San Diego
Ccunty Genealogical Society has acted as a suppoR
groJp for thrs collectlon for 20 years. This division
will coordlcate with and assist NSDCGS with fund
raisers, acquisition of materials. program planning,
and training of researchers.
1.
2.
3.
1.
2.
3.
Register 11,000 researchers.
Process 15,000 inquiries.
Plan and hold orientations for visiting groups.
Develop bi-monthly training classes for beginning
genealogists.
Plan and assist with six major fund raisers.
Advise a NSDCGS committee on selection of
materials for proper collection development.
SI G N I F I CANT CHANGES:
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CITY OF CARLSBAD
PROGRAM SUMMARY
1997-98 BUDGET
L 1994-95
ACTUAL
PERSONNEL 165,500
MAINTENANCE 32,300
OPE RATION
CAPITAL OUTLAY
GRAND TOTAL 197,800
FULL TIME POSITIONS 2
HOURLY / FTE POSITIONS 3.98
0
PROGRAM: Children’s Services Division
FUND: 0014035
DEPARTMENT: Library
1995-96 1996-97 1997-98
ACTUAL ACTUAL ACTUAL
4 66,840 162,300 1 b 6,550
31,810 31,440 +3 ; yo3
0 0 3
Si3 198,680 193,740 2 10 3
CI 2 2 L
3.56 3.52 3.52
SUMMARY
WORK PROGRAM: The children’s library serves children from preschool through
senior high and introduces young people to the wonders of reading. The division also
assists teachers and adult students in education, child development and children’s
I iterat ure.
PROGRAM ACTIVITIES: PERFORMANCE MEASUREMENTS:
95-96 - 96-97 Reference Questions, Readers 1994-95 - Advisory, Library Skills Classes 24,034 ’ 23,947 24,140
Print and Nan-Print Circulation 221,552 221,563 238,429
Program Attendance 9,505 10,184 11,056
Coordinate Summer Reading
Program at 3 Locations
1,027 1,209 1,745
Cooperative Multicultural Program 1,500 2,400 3,600
with Arts Office
Significant Changes with the addition
of the INFO PEOPLE GRANT
1. Internet access will be doubled
in Children’s
2. CD-ROM Educational and
Interactive software will be
increased.
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ACTUAL
CITY OF CARLS8AD
PROGRAM SUMMARY
1997-98 BUDGET
1905-96 1957-58
ACTUAL @UDGET
SUMMARY
-. .1 "-e-. MAINTENANCE OPERATION d
CAPITAL OUTL4Y 2 ,*" .d.
WORK PROGRAM: In '.>3.-.. . - c- Ccj,nc,i ci~~ v ri
Technical Services Division catalogs and prepares library materials for public use; maintains the library's online
database; and manages the library's automated circulation system, online catalog, and related automated
operations.
PROGRAM ACTIVITIES: WORKLOAD MEASURES: lGGd-05' (9Gr-q ;,
1992-93 1G93-94 ---
Processinq: Catalogs and processes both
purchased items and gifts. Repairs damaged 1. Items Cataloged and Processed:
materials and arranges for binding and rebinding. 16.903 17,567 17,270 Id, 7 Y f
2. Items Handled Binding:
2,277 2,346 1,911 I, 76 7
1. Items Added to Database: Database Maintenance: Adds new items to the
online database and deletes information for lost or
discarded materials. 16.903 17.567 17,270 /b, 7vy
2. Items Withdrawn:
12,941 10,507 9,974 7, bq2
PERFORMANCE OBJECTIVES:
Circulation System and Online Cataloq: Operates 1. To ensure system availability (up time) at leas:
the library's INLEX 3000 System, including all 99% of hours the library is open. software related activities, writes instructions, and
trains staff on new features. 2. To conduct two training sessions for staff
following INLEX software updates.
SIGNIFICANT CHANGES:
None.
28
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CITY OF CARLSBAD
PROGRAM SUMMARY
1997-98 BUDGET
WORK PROGRAM:
Coordinate the selection of malerials and plan collection development for the library. Allocate and monitor all
materials budgets. Order and receive all print and non-print materials.
PROGRAM ACTlVlTl ES: PERFORMANCE OBJECTIVES:
7% -c*c 44 Planninq: Develop plans for the collection of ++%wiewand-updatetM~scollecti
materials. eprnent-profiles7 Upd~k e cr;t- .,. ~,~ ,,~
1 ;bra- Budqetinq: Prepare division and library-wide
materials budgets; monitor expenditures for depart-
ment and materials.
y),Q44zt r'CI 1s c' oj\ec.tiu,
1. Track material accounts by major subjects.
2. Track vendor discounts.
Coordinate Selection of Materials: coordinate
seleclion and ordering of print and non-print materi-
als.
1. Coordinate selection and ordering of at least
10,000 new print and non-print materials.
SIGNIFICANT CHANGES:
28
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CITY OF CARLSBAD
PROGRAM SUMMARY
1997-98 BUDGET
c 1 ss4-95
ACTUAL
70,223 'PERSONNEL
MAINTENANCE OPERATION 8/ 893
SUMMARY
ACTUAL
73200 WJ mo
8,500 8/63 G
/CAPITAL OUTLAY -I
--r WORK PROGRAM: in suooort of tre Libraw. other ciw deoaments and Cgunal's communication needs. Services include; ;?otoocaohic. video. audio. oublication. news release. slide-svnc oroara ms. develooina and rnaintainina loca
relevant stock (Taae collections of current and histonc media.
PROGRAM ACTIVITIES: PERFORMANCE MEASUREMENTS:
1. Public Information hledia: Produce city related ohorccraohic. video and audio information for distnbufion in oublic ::esenmons. newsoaoers. maaazineg, parnohlets. brochures local oublication. and Community television. Soecific exarnmes indude: 'Librarv Video Maaazine
with introductions bv :he Director. reaular contnbutions of newsworthv Ohotoaraohs icr indusion In the "Soint of Love", "Librarv Link" and rnontniv !ibrarv calendar newsletter3
11. Maintain an indexed c:w imaae ftaraae and retneval svstem for
8000 onnts) continue rniomtlon for Conversion to diaitizeq photoaraohic orocesses with eventual comoutented storaae . , rerneval and circulation svstems. analvsis and orooosai for necessaw staffing and caoital OUtlaV comoonents for accomolishments.
Image Library research and development:
7
lntecrate svstems into new Libra%
I I I. Media Production Development Provide aud io. video. D hotoaraohic media services for the preservation and documentabon of such locallv sianificant information as constructlon of caoital imomvement omiects le. new
libarv .oral histones. histonc ohotoamhs etG
. ..
IV. Reference SUKIPO~~: Help frtl @for vacant
reference position
1) Complete over 450
work order requests for Media related Services.
1 ) Catalog, label and package over 20.000 new individual images per year.
2) Develop Library programming plan, auditorium use policies and procedures.
3) Prepare budget proposals for image archive project IM PC En€,fl o~cE FWA~NG OBmr~fb
@;A
P 1) Create material for such special prasentatlonsasqawing I+~+JJ b~d
event for the new library, @{$us I WCe'maf,, p'qccrs e*,
-.
1)provide over 10 hrs.
per week of reference service at branch and other associated
professional Librarian duties
SIGNIFICANT CHANGES:
Design and implementation of a computerized photo/slide database.
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clTy OF CARLSBAD
1997-98 BUDGET
PROGRAM SUMMARY
PROGRAM ACTIVITIES
1. Individual assessment
and Dlannins
The program conducts a
thorough assessment of each
adult learner’s literacy skills
and develops an appropriate
individual learning plan.
2. Literacv skill
develooment; The program
provides a variety of learning
experiences-including one-
to-one tutoring, computer-
WORK PROGRAM:
The Adult Learning Program is the library’s adult literacy service. The program provides free,
multidimensional learning experiences that enable English-speaking adults to develop basic
literacy skills for independent lifelong learning and decision-making. The program provides
literacy services that support positive self-esteem and the application of new literacy skills in daily
life, at work, and in the community.
PERFORMANCE 92 -
MEASUREMENTS 93
1. Learners assessed 72
for skills at entry
2a. Matches of learners 106
with tutors (one-to-one
& small groups)
2b. Learners studying 136
68
assisted instru&on, and small-
group study-which are
appropriate for each adult
learner’s skill needs in basic
reading, writing, math, critical
thinking, and general
69
2c. Volunteer tutors
instructing
82
133
113
4505 2d. Instructional hours
completed
139
134
97
4985
128
4847
knowledge.
+A limited number of new learners and tutors were admined to the program wh
retrained to use new curriculum.
95 -
96
55* -
82*
145
95
5228
: existing tutorAeamer pairs were
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CITY OF CARLSBAD
PROGRAM SUMMARY
1997-98 BUDGET
r
PE3SO"EL
MAINTENANCE OPERATION
SUMMASY
1 CG7-58
ACTUAL ACTUAL 1995-7 EL'CGET
# - 1994-951
3,000 3,000
-
I, 602,
I -I ]CAPITAL OUTLAY I -I -I
WORK PROGRAM:
To provide for the protection, preservation, recognition and enhancement of the City's existing and continuing
heritage.
PRO G RAM A CTlVlTl ES : PERFORMANCE OBJECTIVES:
Historic Preservation Education: Participate in and 1. Continue to distribute the informational
promote public education pertaining to historic areas
and sites. preservation brochure.
Develop community activities and programs to
promote historic preservation.
The Historic Preservation Commission will
evaluate criteria for identification of historic sites
to be considered for the plaque program.
2.
Plaque Prooram: Recognize historic sites by
identifying various sites with numbered plaques that
will eventually be part of a historical tour.
Review of Environmental Documents: Review th 1. The Historic Preservation Commission will act in
an advisory capacity to staff in the review of
development plans affecting historic resources
as required by CEQA.
EIR Cultural Resource Reports. / I SIGNIFICANT CHANGES:
None.
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CITY Of CARLSBAD
PROGRAM SUMMARY
1997-98 BUDGET
- PROGRAM: La Costa Branch General FUND:
DEPARTMENT: Library SUMMARY
MAINTENANCE OPERATION
CAPITAL OUTUY
WORK PROGRAM:
The Branch library provides services for South Carlsbad. These include print and non-print matermls,
reference services, special programs for children and monthly cnages in exhibits and displays.
PROGRAM ACTIVITIES:
Reference: Assist patrons in using be library, .answer
reference queslions, mselve specific Cks and request
materials from other libraries (Counal Goal W2)
I?OO Circulation: Circulate print and Wptint materiels to
children and adulb, handle patron regisbation, cdlecl
fees and fines and had< overdue items. (Councl
Goal #2)
Collection Oevelomsnt, - Evduate oolection and
sdect print and non-print materials. (Council God #2)
\
Proararnming: Plan schedulo and dwdop programs
for bildreo. Conduct clawroom visits and tour8
(Council Goal #2)
Librarv Manaamen
vduntbers, cdlecclm, and fadily. Maintein awarmass
of community.
Manege Branch Library, staff,
1. Progrem Allendance
c77 -3.535 3,43b 5H- 3;525-
PERFORMANCE 08 JECTNES
2. Hire nd train MW stall. '
3. Prepare mmHy narraUve nd
8tOtidcd aummary of qoratlon.
4. Acllvdy maintain a anent bpkd
print and nm prirrl colocction.
5. Mmntain a safe and officiant facility.
6. Survey h needs ol and interact with
the members d the community. -
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CITY OF CARLSBAD
1997-98 BUDGET
PROGRAM SUMMARY
SUMMARY
MAINTENANCE OPERATION
CAPITAL OUTLAY
WORK PROGRAM:
Special revenue fund to support library audiovisual collection development, replacement and related supplies,
processing, and equipment.
PROGRAM ACTIVITIES: PERFORMANCE OBJECTIVES:
Collection Development: Evaluate, select, and 1. Select, order, and process at least - order new and replacement audiovisual materials.
videotapes.
SIGNIFICANT CHANGES:
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CITY OF CARLSBAD
PROGRAM SUMMARY
1997-98 BUDGET
PROGRAM: C&r fiwih L~GP?~ S~~~~CCS- ALT(CLSA)
FUND: /Po ~tooi
DEPARTMENT: L 1 B,p2y SUMMARY
MAINTENANCE OPERATION
CAPITAL OUTLAY
WORK PROGRAM:
Projected reimbursements and unappropriated carryover from the California State Library to the City for loans of materials to non-residents. Payment is based on a reciprocal usage formula.
PROGRAM ACTIVITIES: PERFORMANCE OBJECTIVES:
Administration: Reimbursements and carryover are
used to assist in the cost of library operations.
1. State revenue funds will be used to pay for part
of the Branch operating budget as well as to
offset General Fund by covering the purchase of
all adult fiction and non-fiction, Mmmm+hy ..
~UdSC,L//7iS* J.
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CITY OF CARLSBAD I
1997-98 BUDGET
PROGRAM SUMMARY I
ICAPITAL OUTLAY - 1 I -I /I I /
WORK PROGRAM:
The California Public Library Fund Act provides an annual per capita grant to public library jurisdictions provided they
meet the maintenance of effort requirement (no cuts in general fund support from the previous fiscal year).
PROGRAM ACTIVITIES: PERFORMANCE OBJECTIVES:
Various Soecial Ptoiects
SIGNIFICANT CHANGES:
1. Grant funds will be used primarily as offsets of
General Fund. Water and bindefy accounts are
offset for WW: /9 p7-98.
None.
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CIT/ OF CARLSBAD
PROGRAM SUMMARY
1997-98 BUDGET
PROGRAM: c1@~~~ &FTS TKU57 GEJb
FUND: TLvS'ir FUND [I+SLiO/o)
DEPARTMENT: ~1 ~zy SUMMA:RY
MA! NTENANCE OP ERA7 CN
CAPITAL OUTLAY
WORK PROGRAM:
To accept grfts, bequests, and donations to the library. MEETS COUNCIL CULTURAL GOAL I11 (Pursue Funding Sources)
PROGRAM ACTMTIES:
4 1. Solicit grfts from citizens, businesses, and community organizations.
Work with the Friends of the Library to plan annual support budget
for the library.
Manage & funds and plan for current and future acquisitions of
needed materials and equipment not available through the regular
library budget.
2.
.. 3.
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CARLSBAD CITY LIBRARY
STATISTICS
January 1997
Jan. Jan.
1996 - 1997 % Chanse
CIRCULATION
MAIN LIBRARY
Print
Audio
Video
55 , 502 52,639
8,348 8,247
11,561 10,748
-5
-1
-7
TOTAL : 75 , 411 71,634 -5
BRANCH
Print
Audio
Video
18 , 888 18 , 342
3 , 540 3,371
2,849 2,945
-3
-5
+3
TOTAL : 25,277 24,658 -2
CENTRO
Print
Audio
I, 224 1,096
191 202
- 10
+6
TOZV4.L : 1,415 1,298 -8
GRAND TOTAL: 102 , 103 97,590 -4
REFERENCE QUESTIONS
Centro
Genealogy
Children's
Adult
Online
Branch
251 420 + 67 .
1,237 1,295 +5
2,665 2,642 -1
8,146 6,859 - 16
76 48 - 37
2,980 2,710 -9
TOTAL : 15 , 353 13,974 -9
MEDIA/GR?iPHICS PROJECTS
Media
Graphics
39 29 - 25
29 29 ---
TOTAL : 68 58 - 15
Jan.
1996
Jan. - 1997 % Chanse
2.591 + 52 1,708 HOLDS PLACED
PEOPLE COUNT (Daily Average)
Centro
Main Library
Branch
108
1,791
739
103 -5
1,753 -2
NA NA
TOTAL : 2,638 NA NA
ATTENDANCE AT PROGRAMS
Genealogy
Branch Children
Centro Adult
Centro Children
Main Adult
Main Childrsn
136
185
51
361
40
635
232 + 71
169 -9
38 - 25
254 - 30'
155 + 288
651 +3
TOT& : 1,408 1,499 +6
INTERLIBRARY LOANS
Requests by Carlsbad
Received by Carlsbad
Requests of Carlsbad
Filled by Carlsbad
136
103
3 10
84
173 + 27
111 + 6 ..
374 + 21
85 +1
NEW REGISTRATIONS
Centro
Main Library
Branch
31 15 - 52
963 965
388 347 - 11
---
1,382 1,327 -4 TOTAL :
1.907 1.575 - 17 ITEMS ADDED
1,047 1,239 + 18 ITEMS WITHDRAWN
2
CARLSBAD CITY LIBRARY
STATISTICS
February 1997
Feb.
1996
Feb .
1997 % Chanqe
CIRCULATION
MAIN LIBRARY
Print
Audio
Video
49 , 754 47,359
7,857 7,264
11,291 8,441
-5
-8
- 25
TOTAL : 68 , 902 63 , 064 -8
BRANCH
Print
Audio
Video
17,279 15 , 963
3 , 478 2,922
3,047 2,451
-8 - 16 - 20
TOTAL : 23 , 804 21,336 - 10
CENTRO
Print
Audio
1,065 1,023
196 188
-4
-4
TOTAL :
GFAND TOTAL:
1,261 1,211 -4
93 , 967 85 , 611 -9
REFERENCE QUESTIONS
Centro
Genealogy
Children's
Adult
On1 ine
Branch
389 451 + 16
1,420 1,457 +3
1,990 2,211 + 11
7,813 6,037 - 23
46 24 - 48
2,657 1,966 - 26
14 , 315 12 , 146 - 15 TOTAL :
MEDIA/GRAPHICS PROJECTS
Media
Graphics
33 26 - 21
36 31 - 14
TOTAL : 69 57 - 17
Feb.
1996
Feb.
1997 % Chanae
1,947 2,393 + 23 , HOLDS PLACED
PEOPLE COUNT (Daily Average)
121
1,958
858
13 5 + 12
1,864 -5
83 8 -2
Centro
Main Library
Branch
2,937 2,837 -3 TOTAL :
ATTENDANCE AT PROGRAMS
Genealogy
Branch Children
Centro Adult
Cent ro Children
Main Adult
Main Children
194
502
389
80
2,285
---
212 +9
111 - 78
35 NA
205 - 47
225 + 181
693 - 70
3,450 1,481 - 57 TOTAL :
INTERLIBRARY LOANS
117
102
167
45
12 8 +9
118 + 16
406 + 143
70 + 56
Requests by Carlsbad
Received by Carlsbad
Requests of Carlsbad
Filled by Carlsbad
NEW REGISTRATIONS
Centro
Main Library
Branch
24
882
323
10 - 58
761 - 14
277 - 14 ._
1,048 - 15 TOTAL : 1,229
1,584 + 40 ITEMS ADDED 1,135
882 + 24 711 ITEMS WITHDRAWN
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