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Home My WebLink About1997-06-18; Library Board of Trustees; MinutesMINUTES MEETING OF: DATE OF MEETING: JUNE 18,1997 TIME OF MEETING: 3:OO P.M. PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES city Council Conference Room CALL TO ORDER: President L'Heureux called the meeting to order at 3:OO p.m. ROLL CALL: Present: Library Board Trustees Curtin, L'Heureux, Moss, McCann, and Woodward Absent: None Also Present: Cliff Lange, Library Director Everett Ireland, Genealogy Meg Chaney, League of Women Voters Library Director Cliff Lange introduced his new secretary, Rebecca DiGangi. APPROVAL OF MINUTES: The Minutes of the Regular Meeting held May 14, 1997, were unanimously approved. MONTHLY LIBRARY DIVISION HEADS REPORTS: There were no comments on the division heads reports. Trustee Moss asked how requisitions and acquisitions compare with past years. Director Lange replied that it has stayed pretty much the same. LIBRARY BOARD COMMENTS There were no comments. June 18, 1997 LIBRARY BOARD OF TRUSTEES Page 2 CONTRUCTION COSTS OF THE SOUTH CARLSBAD LIBRARY AND LIBRARY CONSTRUCTION STATISTICS FOR SOUTHERN CALIFORNIA. Director Lange explained the four reasons for the rise in the cost estimate for the new library. Trustee Curtin remarked that there were still no actual numbers based on the bids. Director Lange replied that the numbers came from a construction estimate company. He briefed the Council on this using the construction statistics sheet to compare with other recently built libraries. Trustee Moss inquired regarding why the new library had not been built yet-was it operational or construction costs? Director Lange replied that it was both. Discussion of inflation costs followed. Trustee Curtin inquired as to the response of the City Council to the increased costs and their intention for the library building. Director Lange said the response was to build it, since there are good reasons for the difference in the costs. Trustee Curtin asked what the name of the new library would be, and Director Lange said it would-be the Carlsbad City Library, with the building on these premises becoming the Georgina Cole Library. 0 LIBRARY STAFFING PLAN, 1997-1998 - 2000-2001 Director Lange informed the Board that this information was shown to the City Council. The Library will be filling four positions which have been vacant and frozen. The Finance department told the Council we will have the money to do it. The money for construction will be borrowed from the Public Facilities Fee fund and paid back with money from the Community Facilities District (CFD). INFOPEOPLE GRANT UPDATE The Library has now received the grant check. There is an agenda bill in process for July 8 to accept it. The money from this grant will be used to purchase two new computers for the children’s room (with free training for the staff). They should be ready for use by September 1. Trustee Curtin questioned the use of the money in the children’s department. Director Lange replied that the Rotary Interact Club is the community partner from the high school. They will help tutor the children. President L’Heureux asked whether the summer reading program would use the computer or if it was all books. Director Lange responded that it emphasized books only. June 18, 1997 LIBRARY BOARD OF TRUSTEES Page 3 Director Lange gave two forums on the new library for the public. The first one, held June 4, was attended by 14 staff and eight members of the public. Lots of questions were asked, anda good time was had by all. The second forum was on Sunday, June 8. Director Lange went through the model, the artwork, and the floor plans with those in attendance, and he answered questions for about 40 minutes. Twenty (20) people attended. Trustee Curtin inquired whether there were any negative responses. Director Lange replied that Alan Kendall was concerned about the parking being inadequate. Director Lange explained to him that 250 spaces were being added, and there was a possibility of a parking structure later on, if needed. Discussion of regulations of parking followed. Director Lange added that we exceed the standard by 30 spaces. Parking studies were done when the site was investigated, and they anticipate possible problems on Saturday and Sunday. Further discussion of the parking lot layout followed, raising the possible need to restripe the lot. This was the only negative that came up at the forums. -- CAMPAIGN WORKSHOP, MAY 30-31,1997 Director Lange described the two-day workshop on campaign management which he attended under Murray Fishel, rating it as a very, very good presentation with invaluable information. Mr. Fishel has managed 850 campaigns and is well qualified to teach on this subject. The workshop was held Friday and Saturday, May 30 and 31, from 1O:OO - 3:00, plus submeetings. Director Lange said he learned a lot about mistakes made the last time around. The plan is to put the library funding issue on the ballot in June of '98 in the primary election. Mr. Fishel recommended taking a look at the last primary election compared with the general election because of low voter turnout at the primary. This will help determine campaign strategy. About 75 people attended this excellent presentation. Trustee Moss inquired whether June was chosen because of low voter turnout. Director Lange replied that it was chosen because it is the next opportunity and there is less competition on the ballot. Trustee Moss suggested that our campaign for this should be as organized as the school board's telephone campaign in May and June. Director Lange explained that there would be a 180-day campaign after planning and recruitment of volunteers. June 18, 1997 LIBRARY BOARD OF TRUSTEES Page 4 Trustee Curtin asked if this would be a special election. Director Lange replied that it would not be because it would be too expensive. The issue of the 800 mh radio system could hurt this if it goes on the same ballot in June of ’98. Murray Fishel says it would be better at the primary, and we will trust his experience. Trustee Moss asked whether studies have been done on low voter turnout. Director Lange responded that he didn’t know and that Mr, Fishel hadn’t addressed that specifically but said to look at those who consistently vote. President L’Heureux inquired as to who else from Carlsbad attended this workshop, and Director Lange said that Jim and Pat Hansen attended. Director Lange then discussed some of Mr. Fishel’s other suggestions, including stressing meaningful repetition. - Trustee Curtin raised his concern about the scope of the San Diego City Library plans complicating our plans. Director Lange responded that it is a sensitive issue. Trustee Moss asked if there wasn’t confusion about these two issues. Director Lange said there was because the message didn’t get out, but it will this time. He wants to recruit about 500 volunteers just in Carlsbad, emphasizing phone calling. He discussed other possible issues that could come up regarding the campaign. Trustee Curtin asked where the money would come from for the campaign. Director Lange answered that it- would come from corporate donations, the Friends of the Library, and other sources. DIRECTOR’S REP0 RT Director Lange reported that shelving for the branch library has been added from the capital budget. He also mentioned that the book sale a week ago Saturday (June 7) was a smashing success. Director Lange asked the Board of Trustees if they wanted to continue to receive both the minutes and the summaries from other City board and commission meetings. President L’Heureux replied that she was happy with the summaries only, and all other Board members agreed. Director Lange continued by informing the Board that last night at the City Council meeting the library received two checks from three companies who pledged and then gave the library $5,000.00. This money will be used to buy children’s books, because there were no stipulations on the use of the money except to use it where it was most needed. Director Lange will write letters of thanks to these companies, and they will be receiving letters from the City Manager also. June 18,1997 LIBRARY BOARD OF TRUSTEES Page 5 FRIENDS OF THE LIBRARY Director Lange informed the Board that the annual meeting of the Friends of the Library will be held tomorrow night at the Senior Center. Taffy Cannon has been nominated for President. TheFriends will vote on this nomination and approve their budget and a dues increase. Director Lange also reported that the Friends of the Library will donate $41,000 next year to support the library book budget, children’s programs, and four computer printers for use by the public. GENEALOGICAL SOCIETY Everett Ireland reported that two indexes to genealogical in,mnation have been published and are selling quickly at $25/set. He did an internet seminar for 100 people. He will do it again in September for 120 people at the Senior Center. They were on KDCl television, and some people were interviewed regarding the collection. He would like to schedule someone to come to one of their meetings regarding the new library plans. SERRA ADVISORY BOARD - Woody stated that there will be a meeting on July 17, 1997 at the new Pacific Beach Library, and there will be no additional information until that time. PUBLIC COMMENT No members of the public were present. ADJOURNMENT: By proper motion, the Regular Meeting of June 18 was adjourned at 3:48 P.M. Respectfully submitted, Rebecca DiGangi Secretary ADULT LEARNING PROGRAM Monthly Report May 1997 1. Adult Learners Conference On Saturday, May 17, eleven adult learners from this program joined 120 other learners from all over San Diego County for the first Adult Learners Conference. Held at Hilltop High School in Chula Vista, this free, all-day event was one of 8 regional conferences for adult learners held during May throughout the state. Each attendee received a personalized certificate of attendance and special Adult Learner Conference T-shirt and book bag. Each learner participated in 3 workshops on topics ranging from “Self-Esteem” to “Getting your G.E.D.” to “What is the Internet?” Adult Learning Program learner Kevin Nolan gave the keynote address, and tutor Carrie Scott and former learner John Corcoran both led workshops. Legislators addressed the learners as well. Learners attending from this program were overwhelmingly enthusiastic about the conference. 2. Tutor Conference Eleven volunteer tutors and two staff members attended the Annual READ/San Diego Tutor Conference on Saturday, May 3 1, along with hundreds of tutors from all over San Diego County and from Los Angeles, Orange County, and a few from northern California. Each tutor attended 4 workshops on topics such as spelling, phonics, preparing for the G.E.D., and comprehension. Keynote speaker was author/speaker Richard Lederer, whose many books, such as Anguished English and Get Thee to a Punnery, deal humorously with the use of language and writing. Mr. Lederer has recently moved to San Diego County and is anxious to help libraries and literacy programs in any way he can. 3. Lanmage Literacv Link Conference Coordinator Lynda Jones attended the first Language Literacy Link Conference, held at the University of San Diego, on May 3. Keynote speaker was Dr. Paula Tallal, a neuroscientist whose research on how the brain processes language sounds is revolutionizing thinking about “learning disabled” children. Media attention has focused on her pilot program using computer- adapted speech to increase the rate at which disabled children can comprehend speech sounds. This methodology may well be a breakthrough for adults as well in the future. 4. Administrative ComDuter Network The network version of Literacy Pro, the data management software for literacy programs, was installed on May 9. Information about tutors and learners is now accessible from 3 staff workstations, with appropriate security precautions in place. 5. California State Librarv Convocation Coordinator Lynda Jones, Assistant Library Director Geoff Armour, and community leader Ofelia Escobedo were among 100 invited delegates at the California State Library’s Convocation on Providing Public Library Services to California’s 2lSt Century Population. Held in Sacramento May 19-2 1, the convocation sought to set priorities for libraries in the areas of access, collection developmenthesource sharing, technology, community collaboration, lifelong learning, staffing, and promoting the value of libraries. CARLSBAD CITY LIBRARY CENTRO DE INFORMACION May 1997 1 . - Adult Prouramminu. On May 14, an adult educational presentation was conducted at the Senior Center Auditorium. Beatriz Celis, a caseworker from Catholic Charities, spoke to the audience about the recent changes in the immigration laws. Brian Stern, a social worker from Grossmont College Research Department, also spoke to the group and provided information about welfare reforms. Both presentations were conducted in English and Spanish. During the presentations, handouts and informational materials were distributed to the audience. 2.- Children's Proarammincr. On May 14th and 15th, a group of adolescents meet with Maria Cruz, a Health Educator from Vista Community Clinic, for a two-day workshop. During these two days they learned techniques on how to say @lnogg and postpone sexual involvement and how to handle peer pressure. Parents were also- participating in the program. Regular bilingual storycraft programs continued during the month of May. 3.- Summer Readinu Proqram. On May 29, the Head of the Children's Department, John Quartarone, and Centro Supervisor Lizeth Simonson were invited to Buena Vista School's assembly to speak to parents and children, K through 6th grade, about the Summer Reading Program. This presentation was conducted in both English and Spanish. 4.- Comunitv Meetincr. On May 19, the Festejando a Las Madrecitas committee meeting was held at the Centro de Informacibn. Members of the committee reviewed the results of the events that took place on Sunday, May 11, at Holiday Park and made recommendations for the 1998 Festejando a Las Madrecitas program. 5.- SDanish Literacv. The Spanish Literacy group met seven times during this month. - CHILDREN’S DIVISION MONTHLY STATEMENT MAY 1997 This month Children’s staff answered many questions about Summer Reading Program, which starts June 16. This is our biggest program of the year every year, but there are not usually so many questions asked in advance. When staff members started going out to the schools to talk about Summer Reading Program, the questions increased. Staff also answered almost 2,000 reference questions. Several programs which meet only during the school year had their last meetings until next fall. These were Storycraft, Prime Time Club and Tuesday Storyhour. Prime Time Club had some notable achievements this year. Youngsters from first through third grade read thousands of hours from September through May. The top reader, Justin, read 200 hours and Allen read 165 hours to come in second. We are very pleased that Prime Time Club consistently had 10 or more children in attendance and all of them read 50 hours or more. We once again had our annual Spelling Bee. At the semi-finals, the audience and neighbors. It took quite a long time to whittle down the contestants to the top two in each grade, but, with the help of the judge, the task was accomplished. In the end, 14 top spellers were left for the final competition. participants packed the City Council chambers with spellers, friends, family and - At the finals, first and second places were established, with the winners receiving trophies and the second place students receiving medallions. Both first and second place winners received certificates of achievement. The Friends of the Carlsbad Library provided the prizes. Aside from these activities, Children’s staff were busy with preparations for the Summer Reading Program. Since the program changes its theme every year, promotional material, explanatory material and training material for staff and volunteers has to be rewritten. Prizes and programs that will tie in with the theme are arranged. Recommended booklists are updated. Over a thousand name tags are cut. Coupons for drawings are designed on the computer, copied and cut. Staff goes to the schools to spread the wrd about just what Summer Reading program is. Contributions are solicited from local businesses. Finally, special displays are designed and go up on the walls. This is just the preparation for Summer Reading Program. Next month, when it starts, we’ll really be busy. 6,571 1,374 138 8,083 Books - Children Main 224 11 Branch 125 66 Centro 0 41 subtotal 349 118 235 1,908 41 288 191 1,340 467 3,536 Audio - Adult 231 38 269 1,906 Audio - Children 3 45 48 400 Video 7 36 138 181 1,444 Total Received 1,229 483 138 1,850 15,375 Gifts B & T = Baker’& Taylor PMSC = Professional Media Services Corporation Children's Division Monthly Statistics Date: MAY 1997 -. Reference Questions:l,976 Circulation for Month: 18,165 Total Number of Programs: 24 Total Attendence: 745 Number of Preschool Programs: 17 Preschool Attendence: 436 Number of School Age Programs: 12 School Age Attendence: 309 Storyhours: 11 Storyhours, 420 children & adults Other Programs: Spell inq Bee Semi-Final s-120 children & adults Spell ins Bee Finals - 50 children & adults L 4 meetinqs of Prime Time Club, 41 children 3 Storytimes for kids, 20 children qt4llyrraft - 1fi rhildrpn R adult% Class & Group Tours ofthe Library: 3 class visits, 78 children Staff Visits to Schools: 6 Requests from Branch: 94 Volunteer Hours: 20 75 Internet Use: Meetings Attended By Staff. . 5/5 - John, Serra Children's Committee 5/14 - John & Pat, Page meeting 5/15 - John, Division Heads - -- May 1997 Genealogy and Local Histoiy Division Fiscal Year 1996/1997 Statistics Research activity: May 1997 May 1906 FY 1996197 FY 1995/96 Reference questions 1.304 1,338 14.4 19 16.73 1 Reg is te red researchers 564 573 10.347 11.974 Circulation 164 174 I .SGi 2.170 to date Holdings : Added Added Added To tal May 1997 FY 199G/97 FY 1995i96 to date G e 11 ea1 ogy No n-Ci rc 54 605 546 17.024 53 S3 949 41 1 7s2 7.277 Genealogy Circ (26) Micro film 21 Microfiche 1.5 16 5.054 7.600 I 10,246 CD 0 30 51 210 Activities with the North Sail Diego Couilty Genealogical Society: May 1997 May 1996 Total 1997 Total 1996 Volunteer hours 56 53 254 44 1 Pr ograiii s 6 3 25 44 Program atteridaiice 257 120 1,075 1.56 1 NSDCGS donations $2,949.13 $2,405.30 $7,30 1.57 $15.255 to date ,strilw tion of researchers: Mny 1997 C ;i r Is b ad %in Diego County Los' Angles County / Orang County f Rivcrside Coun€y Snn Bernardino County Other California Countics AI ah ;una A r izon a Arkansas Colorado Connccticut Florida Iclnho I I I i no is Indiana Iowa Knnsils Iic n t uchy XI n ry la n d 31 ;\SSaCIluSCttS kl ich igan >f in ne sot a Missouri Neb ras ka Nevada New Hampshire New Jersey New Mexico New York North Carolina Ohio Oklahoma Oregon Pc nnsy Ivan i a South Dakota Tennessee Texas Washington Washington, D.C. West Virginia Wisconsin Guam EngIand Germany Mexico Russia 135 597 -- 75 46 18 H 7 0 9 0 0 0 0 0 0 0 0 0 1 0 1 1 0 2 0 0 0 0 0 2 0 1 0 3 1 0 1 2 0 1 0 0 0 0 1 2 0 864 FJ' lY90!97 1.7:2 6.935 205 626 233 70 1 IS 1 91 s 9 3 9 1 3 6 1 1 3 3 3 s 9 6 16 22 2 1 2 11 3 3 5 38 2 4 3 16 29 2 1 4 1 1 3 12 1 10,247 c LA COSTA BRANCH LIBRARY MONTHLY REPORT MAY 1997 MAY CIRCULATION Branch Circulation totaled 22,261 for the month. This total included 11,953 adult items, 7,720 children's items, 2,544 video tapes and 44 CD ROMS. Daily circulation was 856 items. Hourly was 82. This was a total decrease of 3% from May, 1997. USERS The month's total user count was 19,872. An average of 764 people visited each day. The hourly rate was 73. Total users increased 1 % from May, 1997 CHILDREN'S The children's area hosted 7 preschool storyhours and 5 BookBuddy programs. One kindergarten class from Aviara Oaks received a tour and storyhour. Pat Brunini visited schools in the area to publicize the Summer Reading Program, A Case for Reading. The Program begins Monday June 23, ending with the Final Award's Party on August 7. NEW LIBRARY EXHIBIT Giving our community a preview of the New Library Forum scheduled in June, the Branch has displayed the new library model, photos, and screen models. This has promoted interest in the project and renewed enthusiasm. The overriding questions are, "When is it going to be built? You mean it really is going to happen'?" - LA COSTA BRANCH LIBRARY MAY 1997 _- MONTHLY REPORT C I RC U LATlO N Children’s Vols. 7,255 Children’s A.V. 465 Adult Vols. 8,944 Adult A.V. 3,009 Video Tapes 2,544 CD ROMS 44 Total 272 / 26 22, 261 REFERENCE QUESTIONS: Adult: 2,070 Children 444 Total 2,514 82 / 856 PERIODICALS: 271 CD ROMS: 107 REGISTRATIONS: Non Resident 112 Carlsbad - 160 Total 272 VOLUNTEERS Proiect Hours Number of Volunteers Magazines 37 Shelving 18 Preschool Storyhour 3 5 BookBuddies - Total 63 11 1 2 8 22 - I 1 - LA COSTA BRANCH LIBRARY MONTHLY REPORT MAY 1997 USERS Users Hrs/Davs Users per Hr/Day 19,872 272 / 26 73 / 764 PROGRAM ATTENDANCE - Proaram Attendance & Aae No. of Programs Storyhours BookBuddies 82 preschoolers 49 preschoolers 8 - 11-15 year olds Class Tours Aviara Oaks - 32- 5 year olds Total 171 7 5 1 13 - LA COSTA BRANCH LIBRARY MONTHLY REPORT MAY 1997 STATISTIC COMPARISON Collection Mav 1996 Mav 1997 Comparison % Children’s Vols. 7,912 7,255 (-657) (- 8) Children’s A.V. 51 5 465 (- 50) (-1 0) Adult Vols. 9,068 8,944 (-1 24) (- 1) Adult A.V. 2,708 3,009 +301 +I 1 Video Tapes 2,733 2,544 (-1 89) (- 7) CD ROMS ----- 44 Total 22,936 22,261 (-675) (- 3) --e -- Circulation Per Hour 83 82 (- 7 1 (- 7) Circulation per Day 882 856 (-26) (- 3) USERS Mav 1996 Mav 1997 Comparison % 19.734 19,872 +138 +1 72 759 Users per Hour 73 +1 Users Der Dav 764 +5 +1 +1 FY 96197 I I 1 I I 1 1 JAN FEE MAR APR MAY JUN [- GRAND TOTAL *(~~rrmimi - REFERENCE ACTIVITIES FOR MAY, 1997 -- Reference questions totaled 6,447 during the month of May, a decrease of 1,368 over last year. Reserves totaled 2,508, a decrease of 221. Online searches totaled 429, an increase of 336 over last year. This figure includes Public Internet Access sign-ups, which totaled 301 during the month of May. Interlibrary Loans totaled 100 items received and 97 items were sent to other libraries. During the month of May, there were 4 Library Skills Classes, 1 Job Search Skills Class, and 2 school class visits, for a total of 7 classes. Also in May, there were 500 questions answered at the Information Desk. It was staffed a total of 18 days at 1.8 hours per day. The average number of questions per day was 28; the average number of questions per hour was 15. On May 14, Suzanne Smithson attended a Serra Workshop about Legal Resources on L the Internet at the law library of Gray, Cary Ware & Freidenrich. Books Displays in Reference for the month of May included “Disaster Preparedness” and “The Call of the Wild,” outdoor vacation materials. Technical Services Report May 1997 In May. Technical Services staff added 1-45 1 new print items and 392 audiovisual items to the library’s collection. They deleted 733 print items and 199 audiovisual items from the database. Patrons used home computers to dial into the library catalog 285 times. One of the services Technical Services provides for other library divisions is the production of special reports on the database. We use both the report module included with the Inlex software and a program called Reporter, purchased separately from DRVInlex, that searches through the database using various criteria and gives either a list videos that showed the total circulation for each copy. (This information is used to determine whether a title is worn and needs to be replaced.) Another typical report is a list of materials that are older than a certain date, a very useful report in fields where information is outdated rapidly and older books can be misleading. Staff who are responsible for ordering materials in various subject areas ask for lists so that they can see what is being used most heavily by the public and what isn’t being used. Most of the reports we run analyze the bibliographic portion of the database and are used by staff in Collection Development, Technical Services, and Reference; other reports, involving the patron portion of the database, are used by the circulation staff. Mary Sasso is responsible for setting up and running most of the special reports, and she usually receives between five and ten requests for this each month. of what we want or a count. For example, recently we were asked to produce a list of L ISSUE STATEMENT I CONSTRUCTION COSTS OF THE SOUTH CARLSBAD LIBRARY] - Bat karou nd The South Carlsbad Library is scheduled for construction in the proposed Capital Improvement Program for 1997-98. The original 1990 estimates for constructing and equipping the library were preliminary, and these estimates totaled $1 1.5 million. Estimates for constructing and equipping the same building in 1997-98 total $17.5 million. The reasons for the increase in cost are explained below and in more detail in the attachment. There are four reasons for the increase in costs: 0 Inflation 0 0 Changes in technology 0 Inflation - Building construction costs have increased by nearly 22% since 1990. Building Code Changes - Changes in the building mandated by new building codes and ADA account for about a million dollars of the increase in construction cost. Building code changes, including ADA Preliminary estimates used in 1990 Changes in Technology - Advances in computer technology now require that the library purchase personal computers rather than "dumb" terminals as was the case in 1990. In addition, the hardware required to drive the automated system needs to be replaced by a more powerful computer to accommodate the increased size of the system. technology, wiring and cabling the building must be more extensive now than was planned in 1990. Because of advances in ~ 1990 Preliminary Budget Estimates - The budget estimates from 1990, except for the construction estimate, were preliminary. All of the furniture, fixtures, and equipment were roughly estimated on a per square foot cost basis. Because the project was put on hold in 1991, these estimates were never put into final form. Except for the building code changes and ADA requirements, the building to be constructed in 1997-98 is the same building that would have been built in 1991-92. There are no new enhancements to the building. The construction administration costs are significantly higher because of inflation and because the 1990 estimates were preliminary and were never put into final form. Fiscal ImPact As stated earlier, the estimated cost to build the South Carlsbad Library ,as proposed, is $17.5 million. The funding sources for the project are listed below: CFD #l - previously scheduled $1 1,100,000 CFD #l - additional funding (including loan) 5,600,000 Public Facilities Fees 650,000 Information systems depreciation 186,000 Total $17,536,000 Up to $3.4 million of the additional funding to be provided by the CFD #1 may need to be borrowed from the Public Facilities Fees fund depending on the cash flow in the CFD over the next several years. If the loan is necessary, it is anticipated that it will be repaid within four years, An analysis of the increase in construction and equipment cost for the library is attached. - Alternatives 1. Build and equip the building as planned at the estimated 1997-98 cost . 2. Delete portions of the building, e.g., build the auditorium and art gallery but do not finish them for occupancy, or use until later. 3. Delete childrens’ garden and landscaping. 4. Postpone construction of the building until funds are available. Cost estimates for the savings under options 2 or 3, would require research to determine the amount that would be saved. Staff recommends alternative 1 - build the building as planned. 0 0 0 0 0- (0- d a te te te te h h n s s 5% C .- c 0 Z A b i N . m -0 c E E Q) lY s rc CD UJ r m 0 CD 0 b 0 cv :- , z ' fe bc) I 0 0 0 ln 0 w 64 0- U I 0- 4 0 0 4 te fe 64 1 8 d 5 1 ti) I I 9 8 8 c 2 r 4 I i I I L 8 L a IP U a T: 3 w w T fl I INFORMATION STATEMENT STAFFING FOR THE NEW SOUTH CARLSBAD LIBRARY AND COLE LIBRARY 1 Backaround The new South Carlsbad Library is scheduled for construction in FY1997-98. Completion of the building is expected in the Spring/Summer of 1999. The grand opening will probably occur in June of 1999. Initial staffing Of the new library will be the existing library staff plus the four vacant, unfunded, positions currently authorized for the library. In addition, the Information Systems Department will employ 1.5 Computer Technicians to support the library computer operations. Recruitment for these positions will be done during FY1998-99. During the first year of operation of the new library (1999-2000) the Cole Library will be remodeled. Library service will be provided from a temporary location during the remodel. Recruitment of staff for the Cole Library (8 full-time staff, and 16.5 FTE part-time staff) will be done during FY 1999-2000. Fiscal ImDact FY 1997-98: $35,000 - Included in the proposed 1997-98 operating budget is an additional full-time Library Assistant for the La Costa Branch. This position will move to the new South Carlsbad library. FY1998-99: $320.000 In fiscal year 1998-99, four library positions will be added in preparation for the opening of the new South Carlsbad Library: Management Analyst; Graphic Artist; Library Assistant (2); and Information Systems will add 1.5 Computer Technicians. FY 1999-2000: $574,000 In 1999, the new South Carlsbad Library will open and the Cole Library will close for remodeling. Interim service will be provided at Cole. Staff from the Cole Library will move to the new South Carlsbad Library. Recruiting will begin for staff at Cole Library. In fiscal year 1999-2000, eight full-time staff positions and 16.5 hourly FTE positions will be filled for the Cole Library. The full time positions include: a Senior Librarian; Librarian (3); Circulation Supervisor; Library Assistant (2); and an Office Specialist. Hourly positions include: Librarian; Technician; Clerk; and Page. In addition to personnel costs, staff anticipates an increase in operating costs of $448,000. It is estimated that utilities for the new library will cost $256,000 annually and custodial service will cost $192,000 annually. Also, to provide interim library service during the Cole Library Remodel will cost approximately $100,000, in FY 1999-2000, in additional operating expense. FY2000-2001: $0 Cole Library is reopened and both major library facilities are fully operational. Staffing costs should remain relatively stable. The personnel hired in 1999-2000 will move to the Cole Library. Summary The total increase in operating cost for the new library and the Cole Library upon completion of both buildings is $1.3 million. The recommended staffing is a minimum number of additional personnel that will need to be bolstered with good volunteers. Initially, a typical increase in use of a new library facility is about 50%. This jump in use will probably moderate over time, but population increases may not allow much decline. Staff recommends that the staffing proposed above be added to the library to provide good library service. z a + t) a n n 0 0 0 N m tc) 0- 0 0 0 I- m tc) * c3 z 0 0 0 m tc) + l6 a t) cn 0 Ir Ir + a + + LL > QL PL a m a a w * t) cn LL m 0 0 0 F 0 0 00 b) I 0) b) I cv I N I 00 b) b) 0 0 0 N b, b) F F + + r CALIFORNIA - STATE TELEPHONE (9161 6540174 CALIFORNIA LIBRARY-COURTS BUILDING P 0 BOX 942837 SACRAMENTO, CA 94237-0001 April 17, 1997 Clifford Lange, Director Carlsbad City Library 1250 Carlsbad Village Drive Carlsbad, CA 92008- 199 1 Subject : LSCA 1-2.18, FY 1996/97, WP 95, Grant Award #40-4300 Title: InFoPeople Dear Mr. Lange: I am pleased to approve your grant application for the above named project for a total of $5,000 in fedezl Library Services and Construction Act (LSCA) funds, effective immediately for the period ending September 30, 1997. The State Library primary consultant assigned to this project will be Kathy Low, telephone (916) 653-6822. Please work with this consultant in implementing your project. My staff is ready to assist you in making your project a success. This project supports the purchase of two public access Internet workstations meeting the specifications defined in the InFoPeople Grant Program Guidelines. If the workstations to be purchased under this grant are not installed by September 1, 1997, participation in this program may be forfeited. Please note that public Internet workstations obtained under this grant are restricted to public InFoPeople Internet access only during public hours. However, during non-public your staff may use the workstations for non-InFoPeople staff purposes. The workstations must be installed in the approved sites and locations cited in the grant application and used for the original project purposes for five (5) years or the life of the equipment, whichever comes first. If you cease to use the equipment for public access to the Internet, the disposition of the equipment must be approved by the State Library. Attached to this award letter are a timeline of required activities and the reporting requirements associated with this grant. Should the cost of obtaining workstations meeting the InFoPeople requirements be less than the total grant award, remaining grant funds may be used for paper, maintenance, and other operating expenses related to the InFoPeople workstations. The site for which grant hnds are awarded is the Main Library. Funds allowed are as follows: Categories Operating expenses Program award 1996/97 LSCA Approved Budget 5,000 5,000 Clifford Lange -2- April 17, 1997 On September 30, 1997 this project will be officially closed and no new expenditures may be generated nor finded project activities occur. All unexpended and unencumbered hnds must be returned by November 13, 1997. This project is allowed 60 days to liquidate encumbrances which were incurred prior to September 30. After the 60 day period, all encumbered fbnds which have not been liquidated must be returned to the State Library. Reporting on financial activities is required quarterly, on the forms enclosed, within 30 days of each quarter beginning with the third quarter. A final narrative report is required and is due within 30 days after the close of the project, by October 30, 1997. The final liquidation report must have been received at the State Library be December 15, 1997. Failure to provide timely reports is a serious breach of a grant recipient's administrative duty under the grant program, which may result in federal audit exceptions against the state and the loss of LSCA finds. The state Librarian may extend the final deadline for good cause. Requests for extension beyond the final deadline must be received in writing at least 30 days prior to the deadline at the State Librarian's office. All required reporting materials are attached to this letter. This letter and the enclosed list of LSCA procedural requirements amend the Consolidated ApplicatiodGrant Award Certification document and must remain a part of all your existing copies. Best wishes for a successfbl project year. Sincerely, Dr. Kevin Starr State Librarian of California Enclosures cc: Barbara Will Colette Moody Kathy Low Holly Hinman B W:bcm IO:A:INFOMRG.ZND 1 t MURRAY F'ISHEL: GENE= RESCTME Murray Fishel, founder of America's first graduate program in campaign management at Kent State University, specializes in political campaign consulting for progressive candidates and organizations. Fishel began by concentrating on campaigns for county, state legislative and municipal ofices, particularly low budget races. His goal has been to aid in creating a pool of progressive candidates who can be prepared to move up as opportunities arise. While continurng to devote substantial energy to these campaigns, Fishel now advises candidates running for congressional and statewide office as well. Fishel has managed or consulted in over 750 campaigns since 1976. He naintair,~ a 70% plus success rate, having worked with candidates in Ohio, Pennsylvania, Connecticut, Flondc Illinois, Michigan, Missouri, North Carolina, South Carolina, California, Kentucky, Louisiana, Oklahoma, New York, New Mexico, Tennessee, Maryland, Georgia, Washington, Wisconsin and Nebraska. Fishel has conducted organizational development and/or training programs for dozens of organizations since 1976. And since 1988, he has pioneered multi-candidate consulting efforts on behalf of legislative caucuses and state organizations. Fishel is President of Grassroots Political Campaigns, a Principal in Citizen Action Campaigns, an Associate Trainer with the Midwest Academv and an Emeritus Professor at Kent State University. Fishel also serves on the Editorial Boud of Campaigns and Elections has co-authored On the Campaign Trail: The Ultimate Campaign Computer Simulation and published numerous articles on political campaign management, 225 West Ohio Street. Sirire 250. Chicago, U. 60610 (312) 645-6010, Fax (312) 645-6018 1730 Rhode Island Avenue, NW, Suite 402, Washinglon, DC 20036 (202) 77s-1580, Fa (202) 296-4054 u I I I I U - THE MODERN CAMPAIGN VIEW 1. THE COMMUNICATION'PROCESS BROADCAST NARROWCAST a a II n I I 67% VIEW 2. RAVEL'S BOLERO I 1 EARLY FOUNDATION BUILDING MIDDLE (180+) (60-30) WRllTEN PLAN ELECTORAL/DEMOGRAPHIC TARGETING POLL1 NG FOCUS GROUPS SELECT CONSULTANTS RESEARCH ISSUE/OPPOSITION KEY CONTACTS/PARNI ORGANIZATIONS DONOR PROSPECT LIST MEDIA RESEARCH EARLY MONEY LATE (30-->E DAY) DO0 R- DO0 R DIRECT MAIL PHONES SPEAK I NG VISIBILITY TEAMS RADIO AND TV NEWSPAPER ADS DEBATES EARNED MEDIA RAISE MORE $ VOTER ID/GOTV CARLSBAD CITY LIBRARY STATISTICS APRIL '97 APR 1996 APR 1997 % Chanqe CIRCULATION MAIN LIBRARY Print Audio Video 55,788 7,960 9,747 54 , 600 -2 7,388 -7 8,693 -11 TOTAL : 73 , 495 70,681 -4 BRANCH Print Audio Video 15,619 5,253 2,575 17,536 +12 3,322 -37 2,329 - 10 TOTAL : 23 , 447 - 23,187 -1 CENTRO Print Audio 884 181 1,052 +19 166 -8 TOTAL : 1,065 1,218 +14 95,086 -3 GRAND TOTAL: 98 , 007 REFERENCE QUESTIONS Centro Genealogy Children's Adult Online Branch 782 172 - 78 1,482 1,468 -1 2,200 2,429 +10 7,657 7,277 -5 29 422 +136 2,676 2,785 -4 TOTAL : MEDIA/GRAPHICS PROJECTS 14 , 935 14 , 444 -3 .. Media Graphics 58 56 -3 +8 9 51 - 27 TOTAL : 85 107 +2 6 2,143 2,610 +22 HOLDS PLACED APR 1996 APR 1997 % Chanse (Daily Average) PEOPLE COUNT Cent ro 118 98 - 17 1,897 1,816 -4 827 775 -6 Main Library Branch TOTAL : 2,842 2,689 -5 .. ATTENDANCE AT PROGRAMS/TOURS Genealogy Branch Children Centro Adult Centro Children Main Adult Main Children 114 176 +54 197 172 - 13 77 48 -38 267 266 389 200 -49 4 94 695 +41 --- 1,538 1,557 - +1 TOTAL : INTERLIBRARY LOANS Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad 117 96 230 62 122 112 365 89 +4 +17 +59 +44 NEW REGISTRATIONS Cent ro Main Library Branch 10 893 2 97 12 93 5 348 +20 +5 +17 TOTAL : 1,295 +8 1,200 1,751 1,327 +18 2,069 ITEMS ADDED +19 1,579 ITEMS WITHDRAWN RD-P:\Word\STA?MRST CARLSBAD CITY LIBRARY STATISTICS MAY 1997 MAY 1996 MAY 1997 CIRCULATION % Chancre MAIN LIBRARY Print Audio Video 53 , 077 8,183 9,912 50 , 125 7,327 8,648 -6 -10 - 13 TOTAL : 71,172 66,100 -7 BRANCH Print Audio Video -5 +9 -7 17 , 296 3 , 213 2,729 16,477 3 , 511 2,544 TOTAL : 23 , 238 22 , 532 -3 CENTRO Print Audio 944 193 742 127 -21 -34 -24 TOTAL : 1,137 869 GRAND TOTAL: 95 ,547 89,501 -6 REFERENCE OUESTIONS Centro Genealogy Children's Adult Online Branch 542 1,338 2,167 7,845 63 2,728 282 -48 1,304 -3 1,976 -9 6,477 -17 --- 63 2,514 -8 14 , 683 12 , 616 - 14 TOTAL : MEDIA/GRAPHICS PROJECTS Media Graphics 55 30 26 -53 18 -40 85 44 -48 '' TOTAL : HOLDS PLACED 2,616 2,448 -6 RD-F:\Word\s-97 Stacs PEOPLE COUNT (Daily Average) Centro Main Library Branch TOTAL : ATTENDANCE AT PROGRAMS/TOURS Gene a1 ogy Branch Children Centro Adult Centro Children Main Adult Main Children TOTAL : INTERLIBRARY LOANS Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad NEW REGISTRATIONS Centro Main Library Branch TOTAL : ITEMS ADDED ITEMS WITHDRAWN MAY 1996 MAY 1997 '% Chanse 113 102 - 10 1,862 1,619 - 13 759 764 +1 2,734 2,485 -9 12 0 257 +114 308 171 - 44 369 283 -23 25 34 +3 6 680 745 +10 --- 50 No comparison 1,502 1,540 +3 14 0 103 -26 110 100 -9 333 362 +9 68 97 +43 12 6 -50 784 715 -9 303 260 - 14 1,099 981 -11 1,533 1,873 +22 509 932 +83 RD-P:\Word\S-97 Stat8 0 2 m k T 0 P N In m *- N m b m 2 k 0 8 0 8 0 8 u) al a 8 u) u .- al E n E 0 a > u) 0) a9 L OlJ v) al 0 E c E a al u) - - v) 0 0 - E v) 0 E (3 U 5 ii n a c