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HomeMy WebLinkAbout1997-08-20; Library Board of Trustees; MinutesMINUTES MEETING OF: DATE OF MEETING: AUGUST 20,1997 TIME OF MEETING: 3:OO P.M. PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES City Council Conference Room CALL TO ORDER: President L'Heureux called the meeting to order at 3:08 p.m. ROLL CALL: Present: Library Board Trustees L'Heureux, Moss, and Curtin. Absent: Library Board Trustee McCann Also Present: Cliff Lange, Library Director Geoff Armour, Assistant Library Director Everett Ireland, Genealogy Meg Chaney, League of Women Voters APPROVAL OF MINUTES: The Minutes of the Regular Meeting held June 18, 1997 were unanimously approved. LIBRARY DIVISION HEADS REPORTS AND LIBRARY BOARD COMMENTS: Trustee Moss expressed excitement over the children's programming for June and July. She felt it was being approached with ingenuity and fun. She also inquired about the work being done by the summer associate, Elaine Lindsey-Paek (provided for the Literacy program by a grant from the federal government), adapting the Adult Learning program for upper elementary and junior high age youth. She wanted to know how our program will work differently. Director Lange responded that it is a pilot program, presently using mostly children of adult learners, and is a response to what we are perceiving as a demand for assistance at this age level, particularly junior high. Director Moss further inquired as to whether these children have English as a second language. Director Lange said no, that it has nothing to do with language. President L'Heureux asked whether the children were referred by their schools. Director Lange responded that, though eventually we will go to the schools, the children August 20, 1997 LIBRARY BOARD Page 2 in the pilot program are there primarily at the request of their parents. The program began with the work of the summer associate, and then these children of the adult learners who knew about the program were able to participate. All are eager to see how the program progresses, though it is still in an exploratory stage and we are unsure at this point whether the program will even continue. Trustee Curtin expressed concern over the newspaper not knowing how to properly call the new building. He fears divisiveness over improper terminology and hopes the newspaper will be informed as to how to properly refer to the new library building as the Carlsbad City Library. Trustee Curtin also mentioned that last week he visited the new Denver Public Library, which is very impressive and interesting. He is glad, however, that we are building ours new instead of adding on, because he found their structure to be an architectural “hodge podge” from the outside. Trustee Moss added that she particularly liked their children’s area. Director Lange inquired as to what it was about the children’s area that she liked. Trustee Moss liked the way it looked, particularly the displays over the books identifying the different types of books. It was comfortable and had a big, round reading room, a place you would like to spend time. Director Lange liked the same thing about the San Francisco Public Library-a colorful and cheerful place. Trustee Moss asked why the daily averages on the people counts are so big. The percentages of change are also big. Assistant Director Armour pointed out that some comparisons are not applicable and in some cases there was no count. Trustee Moss found it confusing. Director Lange agreed that the numbers become meaningless in such cases. Assistant Director Armour explained that one contributing factor was that the counter was broken last month. He encouraged them not to compare month to month but year to year. Assistant Director Armour took this opportunity to explain a trend in statistics over the last few years. For example, a trend at all libraries is toward lower circulation, particularly of videos. Trustee Curtin pointed out that there is a lot of activity occurring that does not require people to check something out, such as downloading something from the Internet. Assistant Director Armour continued explaining that in addition to these changes in technology, expansion of the Oceanside library hours, addition of new libraries, and addition of other conveniences that provide service to the patron without their having to enter the library are all factors which affect our numbers. Trustee Moss asked about the rise in numbers of online searches. Assistant Director Armour told her that this number was for staff searches but that we are also starting to track access to the Internet. Director Lange added that the economy is another factor which affects the use of the library. Library use historically goes up when the economy is poor and decreases when the economy is better. He also pointed out that the opening of the Vista library has affected our numbers as more people from that area begin to use the library that is closer to their home. August 20, 1997 LIBRARY BOARD Page 3 NEW LIBRARY UPDATE AND REVIEW OF FURNISHINGS: Director Lange announced that the new library building is officially out to bid and pointed out the agenda bill in the packet. About 25 people attended the pre-bid meeting on Monday the 18th, and people are now picking up plans and specs, which cost them $150. The architects will issue an addendum next week in response to the contractors’ questions. They may fax questions to the architects until noon tomorrow. The bid opening will be in the Council Chambers on September 4 at 4:OO. Trustee Curtin asked what is included in the bid. Director Lange replied that it is the building only. Furniture, fixtures and equipment will be bid separately, and probably not until next spring. These items will be discussed next week with the architects and the interior design team. Director Lange then continued his update by showing samples of furniture finishes, carpet, wood, fabrics, and tiles. He then showed pictures, which led into a discussion of stacking chairs and Herman Miller Systems furniture. Director Lange added that he is not pleased with the feeling of the current design in the children’s area, and this will be a topic of discussion at the meeting next week. Discussion followed on what the Board and Director Lange would like to see in that area. Assistant Director Armour said that the furniture seems to be the issue most important to most people. Director Lange agreed, adding that he wants to pick the best, most durable and most appropriate furniture possible. Trustee Curtin asked whether we are obligated to stay with the same designer. Director Lange responded by saying that we are staying with them, since they have been responsive to a degree and since he anticipates being able to work out these concerns face to face. We have plenty of time to do so. Most people are happy with most of the basic things such as furniture colors and style, but lounge chairs and fabric colors are an issue, as are the tiny tables on the second floor which are intended for two people. An alternative to these would be substituting lounge chairs in that area. Trustee Moss asked if there would be plenty of lighting. People comment frequently on this. Director Lange said yes, and that stack lighting would also be a topic of discussion at the meeting next week. Director Lange added that groundbreaking is tentatively scheduled for October 3 6, depending on what the bids look like on September 4. He will try to get the agenda bill to award the bid on the Council agenda for September 16; but if it does not go through then, the next opportunity will not be until October 2, which would still work. The only thing that would delay it would be some complication with the bids. He thinks we are in good shape regarding getting some of these things resolved. August 20, 1997 LIBRARY BOARD Page 4 REPORT ON STATE LIBRARY CONVOCATION: Director Lange directed the Board’s attention to the invitations he sent them to attend the workshop on September 4 at Scripps Ranch, on the morning of the same day of the bid opening. President L’Heureux and Trustee Moss expressed an interest in attending and carpooling to the event. Director Lange requested that Assistant Director Armour provide a summary of his impressions of the event. Assistant Director Armour proceeded to give a report on the state forum, giving some demographic statistics for the next 40 years in California. Few of the forum recommendations had to do with diversity, most had to do with technical or other concerns, focusing on what libraries can get from the state. He found nothing exciting or innovative at the forum, but he discussed their recommendations and his differing views on some issues. Discussion of some of those issues followed. REPORT ON AMERICAN LIBRARY ASSOCIATION CONFERENCE: Director Lange reported that he enjoyed San Francisco more this visit than he ever has. The conference was great, and he spent lots of time in the exhibits looking at library furniture. He discovered some furniture manufacturers he had never heard of, so we have a nice list of people to whom we can send requests for bids. The meetings-he went to were fairly typical. One very good one, however, was on public relations for libraries, chaired by the public relations head of the Los Angeles Public Library. He described the content of the seminar, during which he took copious notes on crisis management. The featured speaker at the opening general session was Walter Anderson, who is the editor of Parade magazine and has written several books. Director Lange described Mr. Anderson and his speech. He also looked at several different cataloguing and circulation systems. There were a lot of book publishers, large and small. Our own Janell Cannon was there autographing copies of Verdi in the Harcourt Brace booth. On the second day of the conference, the Supreme Court rendered its decision on the Communications Decency Act. They threw it out, so there was a lot of cheering over that. It is still an issue, so there will be other attempts to do something about controlling the Internet. There is a big, roaring debate over whether or not to use filtering software. So far we have not had any problems here in Carlsbad. Part of the reason for that is the way we have developed the policy. It is especially closely supervised in the children’s area. We will be getting two more computers for the Children’s area from the InfoPeople grant, making a total of three computers for children to use to access the Internet. DIRECTOR’S REPORT: Director Lange attended a mayors’ meeting hosted by the mayor of National City for the August 20, 1997 LI BFWRY BOARD Page 5 purpose of briefing on the proposed ballot measure for the primary election in June of 1998. Director Lange was the only attendee from Carlsbad, since this event occurred during Council members’ vacations. Just about every city in the county was represented. Judy McCarty and Jim Madafer reviewed the 1996 experience and how we will do it better the next time around. There are two main issues to be dealt with: the main library in San Diego (getting that issue out of the way so it is not a distraction), and the other is the County Law Library has proposed that they become part of this and benefit from the revenue in the amount of 5% of the total funds available. The presentation at this meeting received a very cool reception because none of the cities want to give up any of their money. Director Lange believes the mood is to kill off this issue before we get into establishing the Authority in order to simplify the campaign as much as possible. There will be a two-step process, the first step being to develop a marketing campaign to raise people’s awareness of libraries. This will go on for two or three years, separate from the political campaign. PacBell and Qualcomm have made significant financial commitments to this campaign and the political campaign as well, contributing to the overall budget of about $600,000. He described the strategy for the campaign, much of which came out of Murray Fishel’s two-day workshop on how to do this. There is a tentative schedule for the County Board to create the Library Authority in mid-October, and then this Authority puts the measure on the ballot. He and the Board members discussed the optimism about success this time and strategies that will be put to work, including a precinct analysis to determine what kind of campaign to run. Director Lange went to the Newport Beach Library Friends’ Bookstore yesterday with Taffy Cannon and Maureen Tracy, spending about I-% hours with the woman who runs the operations. They are doing well this year, expecting to generate about $90,000. Director Lange also explained that we are now using a new system for checking out books which provides a receipt. It is controversial, but we’ve also had people complain constantly about the stickers we were using before this. The virtue of this is that you get a list of everything you checked out, and we will provide refrigerator magnets for people, suggesting that they take the receipt and put it on their refrigerator with the magnet so they don’t lose it. He also described some other benefits of the system. Library Board appointments are on the agenda for the City Council meeting for next week, though we don’t know if they will get to it or not. The state legislature had added a $10 million augmentation to the Public Library Fund, which was in jeopardy because of the problems with the budget, but the governor did not blue-pencil the whole thing-he left a $3 million augmentation. We will go through this battle again next year. August 20, 1997 LIBRARY BOARD Page 6 FRIENDS OF THE LIBRARY Director Lange announced on behalf of the Friends that the next book sale will be on October 4, and the Genealogical Society will also have a yard sale that day. He thinks this will work out well, with the possible exception of a parking problem. GENEALOGICAL SOCIETY Everett Ireland reported his excitement over a children’s genealogy program scheduled for fall. They also did a survey of users and found that 79% are over 61 years of age, and no one was under 40. SERRA ADVISORY BOARD: No report. PUBLIC COMMENT: None. ADJOURNMENT: By proper motion, the Regular Meeting of August 20, 1997, was adjourned at 4:15 P.M. Respectfully submitted, Rebecca DiGangi Administrative Secretary I Item #3 ADULT LEARNING PROGRAM Monthly Report June 1997 1. Pen to Paper Pen lo Paper, the Adult Learning Program’s journal of writings by adult learners, was distributed in June. Many of the articles and stones were written by learners in 3 different writing groups. 2. “SDeak Out!” On June 10, the first session of the Adult Learning Program’s new public speaking workshop, called “Speak Out!,” was held. The concepts and activities are loosely based on Toastmasters International and on a similar program developed by the Santa Clara Library Reading Program. The workshop will be held once a week for 6 weeks and is team-led by tutors Tom Mohr and Mary Harrison. The workshop incorporates many of the skills learners are developing with their tutors and in the writing classes: vocabulary and word usage, organizing ideas and supporting evidence, and visualization for comprehension. In addition, participants are learning listening skills and how to provide constructive feedback to one another. 3. Eveniw WritinP Class On June 11, four adult learners graduated from the 20-week Evening Writing Class and received certificates. 4. Tutor Training On June 20-21, five new tutors were trained by staff, 4 mentor tutors, and an adult learner. Tutor trainings are limited to 6 trainees because of the intensive hands-on nature of the training in the computer lab and classroom, with one mentor tutor assigned to every two trainees. 5. Tutors with Additional Learners Adult learners needing help continue to enter the program at a higher rate than competent volunteer tutors. Therefore, in June, an organized effort was made to ask specific current tutors to tutor additional learners. As a result, 20 tutors, or about 25% of the tutors, are now tutoring more than one learner, helping reduce the list of waiting learners. 6. Summer Associate in Literacv The federal government funded 125 Summer Associate in Literacy positions nationally, and the San Diego Council on Literacy was awarded 2 1 of these. Primarily intended to focus on developing programs to assist small children with reading, the associates have been placed in .i variety of settings in the county. The Adult Learning Program has an associate 2 days a week for 2 months. She will be‘pilot-testing adapting the Adult Learning Program’s tutoring methodolog!. for use with upper elementary and junior high age youth who have problems with reading and writing. * ADULT LEARNING PROGRAM Monthly Report July 1997 San DiePo Council on Literacv In the past year, with new leadership, the San Diego Council on Literacy has become an active, effective organization promoting literacy in the county. The Council is composed of 25 organizations certified to provide adult and youth literacy services through public libraries, community colleges, homeless shelters, social service agencies, jails and prisons, volunteer organizations, public schools, and preschools. The Carlsbad Library program was one of the 5 founding members of the Council in 1986. Cooperative efforts are the centerpiece of the Council’s philosophy and work. Coordinator Lynda Jones attended the Council’s annual meeting in Jamul on July 2. One Council program which is benefitting Carlsbad learners is called “We Care - Eye Care,” and is conducted in cooperation with the nonprofit organization Prevent Blindness. Literacy program staff screen learners entering their programs for vision problems that will affect reading. Learners judged to be in need of glasses, but without any means of paying for them, are referred to Prevent Blindness. There, they receive a professional eye exam and glasses for $20. In July alone, Carlsbad had 3 learners benefit from this program. SDeak Out! - On July 8, seven adult learners received certificates for completing the 5-week Speak Out! Workshop. Team-taught by volunteers Mary Harrison and Tom Mohr, the workshop helped learners develop confidence in public speaking, along with skills in vocabulary, critical thinking, and organizing ideas, skills that are used in both writing and public speaking. Math Tutoring In response to numerous requests from learners, a weekly math group began on July 16. Each learner works at his or her own skill level, with volunteer tutor Mohamed Yusuff assisting each person as needed. Mr. Yusuff retired here from New York City, where he was director of planning for the city’s public transportation system and where he taught math as a volunteer in adult high school equivalency programs. The math group is only open to adults who are already enrolled in the Adult Learning Program to improve their reading and writing skills. Tutorin? Youth With the support of Library Director Cliff Lange, we have begun exploring the possibility of adding a youth component to the literacy program. Coordinator Lynda Jones has been contacting other literacy programs who tutor children, researching related issues on the Internet, and developing a community needs assessment. Summer Associate Elaine Lindsey-Paek has been tutoring 3 students-in grades 4, 6, and 8-each twice a week to begin understanding the reading and writing needs of these young people, the contexts in which they need to read and write, and the approaches that are most effective. All 3 students are children of adult learners in the literacy program; four more are on a waiting list. Staff member Shirley Taylor began adapting reading comprehension and writing strategies used in the adult program, as well as word processing instruction, to use with younger students. So far, we’ve found out that working if.ith upper elementary and junior high age children is really dgfferent from working with adults! (Surprise! Surprise!) The staff, parents, and children are all positive and encouraged about continuing this effort. CARLSBAD CITY LIBRARY CENTRO DE INFORMACION June 1997 1;- children's PrOUramminU. Final bilingual storycraft programs were conducted during the first week of June. During this month, Centro staff were preparing materials and doing outreach to promote the Summer Reading Program. Summer Reading sign-ups began on June 16th. - 2 . - Summer Readinu Prouram. On June 9th and loth, Centro Supervisor Lizeth Simonson and the Head of the Children's Department, John Quartarone, attended Jefferson and Pine Elementary School assemblies to speak to the children about the Summer Reading Program. Both presentations were conducted in English and Spanish. 3.- Community Outreach. On June 4th, for the fourth year, the Centro de Informacidn was invited to participate in the Jefferson Elementary School Multicultural Festival. Parents and children received information about the services at the Main Library and the Centro de Informacidn. Parents were also interested to know more about the Summer Reading Program. 4.- Head Btart Prouram. Centro Supervisor Lizeth Simonson was invited to attend the Head Start Program graduation ceremonies., During the ceremonies Lizeth thanked the parents for their commitment to bring their children to the library every week throughout the school year. This made it possible to continue the Partnership in Reading, an agreement between Head Start families and the library to encourage children to develop a love for reading. The Head Start children received, on their graduation day, their own library cards. Teachers and parents thanked Lizeth and the Centro staff for their services, like bilingual storycraft programs, adult educational presentations, and general information that the library provides to their families. 5.- Communitv PartnershiD. The Centro was used as a polling place on June 3. One hundred and twenty seven Carlsbad residents voted at this site. 6.- Reference Workshon. On June 16, Centro staff members Edith Rodriguez, Lorena Dominguez, and Lizeth Simonson attended a Core Reference Training Workshop at Oceanside Public Library. The workshop was sponsored by CORE (California Opportunities for Reference Excellence) and conducted by Judy Baumgarden, a Reference Librarian, from San Joaquin Valley Library System. This Half-day workshop was a practical, hands-on workshop to review basic reference tools and techniques. 7.- Strateuic Chanue Team - City Fit. On June 19, Centro Supervisor Lizeth Simonson was invited by the members of SCT to participate in an exercise designed to explore important issues of communication citywide. Other employees from different city departments were also invited. CARLSBAD CITY LIBRARY CENTRO DE INFORMACION Monthly Report July 1997 1.- Children's Prouramminu. During the month of July two special programs were presented at the Centro de Informacign as part of the Summer Reading Program. The Programs were: Great Magical Fun,on Wednesday July 16 and, on Wednesday July 23, Kruisin Kritters and Manv Other Incredible Creatures. 2.- Bummer Readincr Prouram. By July 31, the Centro staff had enrolled 149 children in the program. During the month of July Centro has an average of 68 children per day, and 85% were reporting on books. 3.- Serra Ethnic Services Committee. On July 18, Centro Supervisor Lizeth Simonson, with the other members of the Serra Ethnic Services committee, attended the Spirit of the Barrio Luncheon, a fundraiser luncheon for the Logan Heights Family Health Center in San Diego. During the ceremony the committee unveiled the Laura- Rodriguez Traveling Display. Laura Rodriguez was the founder of the Logan Heights Family Health Center and the Chicano Park in San Diego. The display has memorabilia such as a letter from the President, awards, pictures, and newspaper clippings. Dignitaries, people representing different social service organizations, and the public in general attended the luncheon. CHILDREN’S DIVISION MONTHLY STATEMENT JUNE 1997 The month of June was like a roller coaster with many varied activities planned, new staff hired, training of Summer volunteers, staff visits to schools and new and ongoing youth summer programs. Nearly 1900 reference questions were asked of children’s staff during the month. Over 1000 children and parents attended 23 preschool and school age programs. With the Summer Reading Program starting on the 16‘h, staff was very busy planning for the big event of our year. At the same time, we lost one employee to a move out of town and one to a promotion, so we had new staff to interview, hire and train. Our first program of the summer actually started before the Summer Reading Program began. Our Swamp Creatures Art Contest started at the first of the month and attracted 104 entries from children and young people from preschool through the eighth grade. The art was judged by a group of professional artists, Studio 1. The Friends of the Carlsbad Library provided prizes and ribbons that were presented to the winners at a special awards day. Summer Reading Program began officially with the Kick-Off Party, featuring “Music with a Twist of Mime”. This group plays instruments, does humorous skits, as well as mime and relates well with children. . ‘r, - Our Teddy Bear Picnic included a parade, refreshments and a special visit from Winnie the Pooh, who danced and sang his way into the hearts of parents and children. The “Build a Swamp 80at” program presented by Doug Petersen of Home Depot was a smashing success with many parents and children excited about building a miniature of an actual swamp boat. Each child sanded, nailed and glued their own boats with Mom or Dad standing by to help. Doug did a great job! Pat Selkowitz developed and presented the volunteer training to the many summer volunteers. Volunteers ,from sixth graders to adult, contributed nearly 200 hours of work in the Children’s Division during the month of June and they have been excellent. In addition to the volunteers we have two youths from the Hire-A-Youth program who work with the volunteers, as well as any other task that we ask them to do. The two we have this year have been outstanding, and are bilingual, which helps when we have class visits with many Spanish-speakers. The Youth internship Program at the high school is placing young people in positions where they can get some job training. This is the first year that the library has worked with this organization, but the intern that we have working for us is doing well. Children's Division Monthly Statistics Date: JUNE 1997 Reference Questions: 1,892 Circulation for Month: 19,392 Total Number of Programs: 23 Tot a1 Attendence :~,087 Number of Preschool Programs: 5 Preschool Attendence: 237 Number of School Age Programs: 18 School Age Attendence: 850 P/ Storyhours: 4 Storyhours, Other Programs: S.R.P. Kick-Off Party, 175 children & adults Darwin's Reptile Show, 75 children & adults Teddy Bear Picnic, 110 children & adults Build-a-Swampboat program, 92 children & adults 3 Storytime for Kids, 23 children & adults Art Contest Awards, 90 children & adults Staff Visits to Schools: 5 Requests from Branch: 69 Internet Use: 15 Volunteer Hours: 198.5 Meetings Attended By Staff: June 3- John, Interact Club June 6- John, Hire-A-Youth supervisor training June 13 -John, Youth Internship program June 19 - gohn, meeting with Internship program representative June 26 - All, Staff meeting CHILDREN’S DIVISION MONTHLY STATEMENT JULY 1997 The month of July in the Children’s Library featured daily reporting session for the Summer Reading Program as Well as many special programs. The regular programs of Wednesday Storytime and Saturday Storytime for Kids continued throughout the month, as well. - The Mask Making program taught children to make masks from everyday craft items that you can find around the house. “Lizards and the Like” was presented docents from the Natural History Museum. They set up several stations with displays and a live snake and taught the children about reptiles and amphibians. The Batiquitos Foundation took our group on a mile long hike around the lagoon, with docents pointing out plants and animals of interest. They also led the children in making plaster casts of footprints of opossums, bobcats, rabbits and mice. 0 During our second Library Sleepover, parents and children were delighted with crafts, food and fun. Everything went very smoothly, since staff and many of the families involved were veterans of our first Sleepover. Mr. Dave led singing and musical activities and films were shown all night until 5 a.m. Breakfast was served before everyone went home. The Treasure Hunt drew 60 children from 2 to 14. Staff and volunteer patrons had made 230 little drawstring bags full of various treasures. The children had a wonderful time searching for them on the front lawn and in the bushes around the front of the library. The little bags were liked as well as what they contained. The Children‘s Librarian attended a state wrkshop in Vista along with Chris Pickavet, head of Technical Services. The workshop included an overview of the InfoPeople grant program. Representatives from other libraries talked about their experiences with the program and about what worked and hat didn’t. Discussions also covered volunteers, space, technology, filtering devices and issues regarding children’s use of the Internet. All in all, it was a good basic overview of the program and the information should be useful to Carlsbad Library staff as they use the funds they have received from the grant. Children's Division Monthly Statistics Datz: JULY 1997 Circulation for Month: 20,254 Rzfzrznce Questions: 1 , 399 Total Number of Programs: - 26 Total Attendence: 619 Number of Preschool Programs: 5 Preschool Attendence: 140 Number of School Age Programs: - 21 School Age Attendence: 679 Stor1;hours: 5 Storyhours, 140 children PX adults Other Programs: 3 Storytimes for Kids, 28 children & adults Batiquitos Lagoon Program, 35 children & adults Flask Makina Proqram. 18 c hildren Animal Mysteries, 45 children & adults Library Sleep-Over, 55 children & adults So-Cal Movie Part, 140 children Treasure Hunt, 60 children & adults iielping our Wildlife, 35 children & adults -- Natural 9istory Museum, 55 children Puppet Show, 35 children & adults Teen Campfire program, 20 chi1 dren Volunteer Party, 23 cti: ldren Class & Group Tours of the Library: 7 class visits, 133 children Staff Visits to Schools: R<quests from Branch: 68 Internet Use: 28 Meetings Attended By Staff: 7/22/'97 - John, Info People grant meeting 7/24/'97 - John, Division Head meeting Volunteer Hours: 314 COLLECTION DEVELOPMENT AND ACQUISITIONS STATISTICS REPORT June 1997 Current Month ---------- ---------- ----_____ _________ Items Received B&T Direct PMSC Total ---------- ---------- ----_____ _________ __-____------- Books - Adult Main 218 96 Branch 208 7 Centro 0 58 sub t o t a1 426 161 - Books - Children Main Branch Centro subtotal 82 3 21 119 0 61 103 183 314 215 58 587 Fiscal Year to Date 6,885 1,589 196 8,670 85 1,993 14 0 1,480 61 349 286 3,822 Audio - Adult 60 37 97 2,003 Audio - Children 2 26 28 434 Video 7 7 76 90 1,534 Total Received 598 414 76 1,088 16,463 B 6 T = Baker & Taylor PXSC = Professional Media Services Corporation COLLECTION DEVELOPMENT AND ACQUISITIONS STATISTICS REPORT July 1997 Items Received _____---_----- Books - Adult - Main Branch Centro subtotal Books - Children Main Branch Centro subtotal Audio - Adult Audio - Children Video Total Received 505 137 107 14 0 5 612 156 105 34 139 0 0 2 244 36 130 46 1 0 642 642 12 1 12 1 5 5 768 768 139 139 139 139 2 2 280 280 176 176 1 1 51 9 59 119 119 1,038 247 59 1,344 1,344 -0 B & T = Baker & Taylor PMSC = Professional Media Services Corporation Genealogy and Local History Division Fiscal Year 1996/1997 Statistics June 1997 Research activity: - June 1997 June 1996 Reference questions 1,130 1,716 Registered researchers 875 987 Circulation 158 137 Holdings: Added Added June 1997 FY 1996/97 to date Genealogy Non-Circ 24 632 41 411 Genealogy Circ (12) Microfilm 0 Microfiche 0 5,054 CD 0 20 Activities with the North San Diego County Genealogical Society: June 1997 June 1996 Volunteer hours 56 41 Program attendance 187 177 NSDCGS donations % I, 133.tL $1,861.48 Programs 5 4 FY 1996/97 FY 1995/96 to date 15,549 16,731 11,122 11,974 2,025 2,170 c Added Total FY 1995196 846 17,048 53 937 782 7,277 7,600 110,246 84 210 * Total 1997 Total 1996 3 10 44 1 30 44 1,265 1,561 $g,q35.0? $18,285 to date Distribution of researchers: June 1997 FY 1996/97 Carlshad 140 1,852 San Diego County 598 7,533 LOS Angeles County 17 222 Orange County 63 689 Riverside County 15 248 San Bernardino County 6 76 Other California Counties 6 124 Alabama 0 1 Arizona - 5 96 Arkansas 3 11 Colorado 0 9 Connecticut 0 3 Florida 6 15 Idaho 0 1 I11 inois 0 3 Indiana 0 6 Iowa 0 1 Kansas 1 2 Kentucky 0 3 Maryland 0 3 Massachusetts 0 3 Michigan 2 10 Minnesota 1 10 Missouri 1 7 Nebraska 0 16 Nevada 0 22 New Hampshire 0 2 New Jersey 0 1 New Mexico 0 2 New York 1 12 North Carolina 0 3 Ohio 2 6 Oklalioma 0 5 Oregon 0 38 Pennsylvania 0 2 South Dakota 0 4 Tennessee 0 3 Texas 2 18 Washington 1 30 Washington, D.C. 2 4 West Virginia 0 1 W i sconsin 0 4 Guam 0 1 Belgium 1 1 England 0 1 Germany 0 3 Ireland 1 1 Mexico 1 13 Russia 0 1 Total 875 11.122 Research activity: - Reference questions Registered researchers Circulation Holdings: Genealogy Non-Circ Genealogy Circ Microfilm ,Microfiche CD Genealogy & Local History Division Fiscal Year 199?/ 1998 Statistics July 1997 July 1997 Jdy 1996 FTi'1997/98 to date 1,237 1,453 1,237 98 1 1,201 981 178 162 178 ,Added .Added -Added July 1997 E 1997/98 FY1996/97 to date 55 55 632 -33 -33 41 2 2 41 1 0 0 5.054 -8 -8 20 Ek'1996/97 15,549 11,122 2,025 Total 17,103 904 7,279 11 0,246 202 II Activities with the Xorth San Diego County Genealogy Society: Julr 1997 JuIy 1996 Total 1997 Total 1996 Volunteer hours 48 65 358 44 1 to date Programs 5 4 35 44 Program attendance 173 198 1,438 1,561 NSDCGS donations $1 01.90 $1,850.00 $8,509.99 $1 8,285.00 Dlstnbuaon of researchers: C.lrls bad jm Diego Coun~ hs ibgeles County Chrige Counv Riverside Couny jan Bernardmo Count)r Other California Counaes .Uabama - .\ntona -\rkansas Calorado Connecticut Idaho Illinois Indian3 Iowa Kansas Kentucky Maine Maryland Mass achuse ns Michigan Minnesota Missouri Nebraska Wevada New Hampshire New Jersey New Mexico New Yo& North Carolina Ohio Oklahoma Oregon Pennsylvania South Dakota Tennessee Texas Yirgmia \Vas hington U’ashngton, D.C. rest Virginia Uisconsin Guam Belgium England Germany Ireland hlexico Russia Total ROfld3 July, 1977 144 29 66 13 6 7 0 11 0 0 2 1 0 0 0 0 0 0 1 0 0 1 0 0 0 4 0 0 0 1 0 1 1 0 0 0 2 1 2 0 0 0 0 0 0 0 0 0 1 0 981 687 199’/ 98 144 687 29 66 13 6 7 0 11 0 0 2 1 0 0 0 0 0 0 1 0 ’0 1 0 0 0 4 0 0 0 1 0 1 1 0 0 0 2 1 2 0 0 0 0 0 0 0 0 0 1 0 981 .v!996/97 1,852 7,533 222 689 248 76 124 1 96 11 9 3 15 1 3 6 1 2 3 0 3 3 10 10 7 10 22 2 1 2 12 3 6. 5 38 2 4 3 18 0 30 4 1 4 1 1 1 3 ,l 13 1 11,122 LA COSTA BRANCH LIBRARY MONTHLY REPORT JUNE 1997 JUNE CIRCULA TlON Branch circulation totaled 21,010 for the month. Due to a computer snag, this figure is minus one 12 hour day of statistics. However, of the total available, 10,405 adult items, 8,154‘children’s items, 2,409 video tapes and 42 CD ROMS were circulated. This was an average of 82 items an hour or 875 a day. This was a total dailv increase of 1 % from June of 1996. USERS The month’s total user count was 18,613. An average of 745 people visited daily. The hourly rate was 69. The people counter was out of order during June of 1996, therefore there are no statistics available for comparison. CHILDREN’S The end of the school year marked a busy time for Children’s. Pat Brunini hosted and guided many class tours and special programs, presented weekly storyhours and Bookbuddies programs and then launched the Summer Reading Program. A Case for Readinq, began on June 23. By the end of the month, 330 children had registered and had begun reporting. The first program of the summer, Tom Jensen’s Marionettes, drew over 100 people on -June 26. NEW LIBRARY FORUM On June 8, the community was invited to the Branch Library to become acquainted with the new library coming to their neighborhood. Director, Cliff Lange presented the forum offering a brief outline of the history, time table and design of the building. STAFF Three new pages were hired this month. Noah Brazier, Jessica Goetschel, and David Hull, all high school students will begin the first part of July. They will train and fill in as other pages go off to college later this summer. LA COSTA BRANCH LIBRARY MONTHLY REPORT JUNE 1997 C I RC U LAT IO N - Item Hrs/Davs Circulation Circ. Hr/Dav Children's Vols. 7,682 Children's A.V. a 472 Adult Vols. 7,822 Adult A.V. 2,583 Video Tapes 2,409 CD ROMS 42 Total 256/24" 21,010 REFERENCE QUESTIONS PERIODICALS CD ROMS REGISTMTONS Adult: 1,718 Children 402 Total 2,514 340 99 Non Resident 113 Carls bad - 21 3 Total 326 VOLUNTEERS 82 / 875 Proiect Hours Limber o Magazines 29 Shelving 18 Summer Reading Program 126 3 Total 176 Storyhour - ilunteers 11 2 17 2 32 - *Circulation statistics were lost for one day therefore the figure used is one day (1 2 hours) short of the actual number the library was open. See narrative for explanation. La Costa Branch Library Monthly Report June 1997 - USERS Users Hrs/Davs Users Der Hr/Dav 18,613 * 268 / 25* 69 / 745 PROGRAM ATTENDANCE Proaram Attendance & Age No. of Proarams Story hours 106 3-5 year olds 6 BookBuddies 12 5 - 10 to 12 year olds 7- 3to 6yearolds 1 Special Programs Tom Jensen and his Marionettes 45 3 - 5 year olds 1 60 6+years Class tours Aviara Oaks Elementary 96 Kindergarten 3 - 32 2d graders 7-8yr olds 1 Total 351 12 *Unlike circulation statistics, there was no loss in the user count, therefore the correct number of days and hours the library was open, were used in these averages. LA COSTA BRANCH LIBRARY MONTHLY REPORT JUNE 1997 STAT1 STI C COMPARI SO N Collection - June 1996 June 1997 Cornoarison Oh Chi Id ren’ s Vol s . 7,499 7,682 + 183 +2 Children’s A.V. 507 472 (- 35) (-7) Adult Vols. 8,558 7,022 (- 736) (-9) Adult A.V. 2,421 2,583 + 162 +7 Video Tapes 2,607 2,409 (- 198) +8 CD ROMS - --- -- --- 42 Total 21,592 21,010 (- 582) (-3) -- --- Circ. Per Hour 82 82 Circ. Per Day 864 875 + 11 +1 **-*- USERS June 1996 June 1997 ComDarison % No report 18,613 --1--1_- - *People Counter was out of order during June of 1996 therefore, no statistics are available for comparison. LA COSTA BRANCH LIBRARY MONTHLY REPORT JULY 1997 JULY ClRCULA TlON Branch circulation totaled 26,382 for the month.. Of this total, 12, 121 adult items, 11,243 children’s items, 2, 986 video tapes and 32 CD ROMS circulated. This was an average of 93 items an hour or 1,015 items each day. The total is less than % % lower than July of 1996. USERS The month’s totla user count was 20,914. An average of 804 people visited daily. The hourly rate was 74. Compared to July of 1996, this was a 4% decrease. CHILDREN’S Summer Reading Program was in full swing during the month of July. By the end of the month, 600 children (35 being teen agers) had registered. The detective theme, “A Case for Reading”, was highlighted in an treasure hunt on July 25. This special program was the culmination of weekly activities for children as they were divided into teams and given clues throughout the library. The clues were painless lessons on how to do library research and find favorite authors and titles. The unique program was designed by Pat Brunini and haled by parents and children as the “best program ever!” The last day to report books will be August I*. The final awards ceremony will be held August 7. VOLUNTEERS An above average number of volunteer hours were logged this month as a result of the summer reading program. Seventeen young teenagers spent 188 hours this month listening to children report books and assisting with the weekly programs, Another high school volunteer wishing to add to her community service hours logged 30 hours of time doing clerical work for the Branch Manager. LA COSTA BRANCH LIBRARY MONTHLY REPORT JULY 1997 C I R C U LAT IO N Item - Hrs/Davs Circulation Circ. Hr/Dav Children’s Vols. Children’s A.V. Adult Vols. Adult A.V. Video Tapes CD ROMS Total 284126 Reference Questions: Period ica I s CD ROMS Registrations - 10,679 9,224 2,897 2,986 32 26,382 564 , Adult 1,942 Children 461 Total 2,403 170 95 Carlsbad 269 Non Resident - 128 Total 397 93 11,015 VOLUNTEERS Proiect Hours Number of Volunteers Magazines 46 Clerical 30 Summer Reading Program - 188 Total 264 12 1 - 17 30 LA COSTA BRANCH LIBRARY MONTHLY REPORT JULY 1997 USERS Users Hrs/Davs Users Der Hour/Dav 20,914 284/26 74 I804 PROGRAM ATTENDANCE Proaram Attendance & Ane No. of Proarams Preschool Storyhours 58 3-5 year olds 2 Summer Reading Programs 552 3-1 8 year olds 7 Class Tours 26 5-9 yearolds - 2 Total 636 children 11 prgms. LA COSTA BRANCH LIBRARY MONTHLY REPORT JULY 1997 STATISTIC COMPARISON - Collect ion Julv 1996 Julv 1997 ComDarison % Children's Vols. 10,599 10,679 +80 , +I Children's A.V. 579 564 (- 15) (-3) Adult Vols. 9,742 9,224 (-51 8) ,151 Video Tapes 2,828 2,986 +158 (- 6) CD ROMS 7 Adult A.V. 2,728 2,897 +169 +6 -- -- 32 --- --- Total 26,476 26,382 (- 94) Circ. Per hour 95 93 (- 2) (- 2) I- Circ. Per day 1,018 1,015 (- 3) *******l********L.**m USERS July '96 Julv 97 Comparison % 21,684 20,914 (-770) (-4) 77 834 USERS EACH HOUR 74 (-3) (-4) USERS EACH DAY 804 (-30) (-4) - GRAND TOTAL b MO. JUL AUC SEP OCT NOV DEC TOTAL d iJ ij if FY 9748 Penoai:aIs I i I i I bfarcnce 16 ! i,i -rcnnlcai Services Ill I i I i I TOTAL LIBUARYI 1 I I Caw Czuncil I I I C w Manager I C N 7-uunr I I !I 1 Econornlc Deveioomenc I I j! t , I, - ' Csmmunln Ocvriooment j Elnnecnnc ! ! I 1 Finance I 1.1 1 I ii I Fvc ti ' Grown Manycmenr I I I I ' Housing I Reaevemomenc I II Human Resources I I I I I ii i , I Ficiiioer. Smen I I I I I !I I h Pcannine I I f I Police I I I i' ! Purcnuing !I I Resrarcn I Anahwr I I 1: i Rtsk Many.mn 1.1 ti I - I TOTAL SERVICES I 1 !I <' I I I I ii I GRAND TOTAL REFERENCE ACTIVITIES FOR JUNE, 1997 Reference Questions totaled 5,676 during the month of June, a decrease of 390 over last year. Reserves totaled 2,311, a decrease of 44. - Online Searches totaled 441, an increase of 421 over last year. This figure includes Public Internet Access sign-ups, which totaled 373 during the month of June. Interlibrary Loans totaled 88 items received and 65 items were sent to other libraries. Also in June, there were 418 questions answered at the Information Desk. The total number of questions answered for 1996-97 was 7,680, which reduced the demand on the Reference Staff so they could answer more difficult questions and interact with computer users. - During the month of June, there were 2 Library Skills Classes, 1 Job Search Skills Class, and 3 school class visits for a total of 6 classes. Char Kennedy was a guest speaker at the Carlsbad Kiwanis Club Meeting on June 24, and spoke to them about new library developments and business resources at the Carlsbad Library. On June 2 and 16, Char Kennedy attended city-wide Records Management Committee meetings, representing the Library. The City of Carlsbad is putting out requests for information about vendors of records management systems so that information from city files can be retrieved on the network of city computers. Suzanne Smithson is coordinating online demos from three periodical vendors that have full-text magazine articles delivered over the Internet: Wilson Web, EbscoHost and ProQuest Direct. Callie Ahrens is the new committee chair for the Staff Development Committee, which recently met on June 12. REFERENCE ACTIVITIES FOR JULY, 1997 Reference Questions totaled 6,189 during the month of July, a decrease of 68 over last year. Reserves totaled 2,724, a decrease of 33. - Online Searches totaled 555, an increase of 463 over last year. This figure includes Public Internet Access sign-ups, which totaled 455 during the month of July. Interlibrary Loans totaled 100 items received and 93 items were sent to other libraries. Also in July, there were 652 questions answered at the Information Desk. This total was down 125 questions from July, 1996. During the month of July, there were: 1 Library Skills Class, and 2 school class visits for a total of 3 classes. There was a Reference Materials Selection Committee Meeting on July 3 during which $902.00 was spent on new titles and $1 167.00 was spent on updates. Cliff Lange and Char Kennedy attended a SERRA Reference Committee Meeting on July 10 at the Vista Public Library. On July 18, the Reference Staff viewed a demo by EBSCO Host of full- text periodicals available on the Internet. On July 2 1 , Char Kennedy attended a city-wide Records Management Committee meeting, representing the Library. The City of Carlsbad received 7 returned requests for information about vendors of records management systems, which are being analyzed by the committee. Technical Services Report June 1997 In June. Technical Services staff added 1,427 new print items and 256 audiovisual items to the library's collection. They deleted 987 print items and 238 audiovisual items from the database. Patrons used home computers to dial into the library catalog 265 times. ' The major event of the month was the installation of an upgrade to our INLEX software on June 18. The process went smoothly, and the system was back in operation by early afternoon. Most of the changes and enhancements in the new software were technical in nature. but among the most visible enhancements for the public is the new ability for patrons to check their own records at any public catalog terminal and see what they have checked out, what they have on hold, and what they have over-due. - Installing new software is a complex process, and we are still fine-tuning some of the settings to make sure that the system performs as we want it to and has been customized to our specifications. As soon as all of the settings have been finalized, we will finish the upgrade by installing receipt printers at the terminals in Circulation. When patrons check out library materials, a receipt will be printed, showing when each item is due. The patrons can also ask for a printed list of everything they have checked out and on hold. The printers should be installed during July. Technical Services Report July 1997 - In July, Technical Services staff added 1,355 new print items and 379 audiovisual items to the library’s collection. They deleted 90 1 print items and 272 audiovisual items from the database. Patrons used home computers to dial into the library catalog 238 times. Following the installation in June of an upgrade to our NEX software, Mary Sasso installed receipt printers at the circulation terminals at the mail library on July 15, at the La Costa branch on July 16, and at the Centro de Informacion on July 22. In a series of training sessions, she trained 15 staff members on how to use the printers and replace paper and ribbons. Receipts are printed automatically whenever patrons check out everything they have checked out and on hold. materials, showing when each item is due; patrons can also ask for a printed list of -0 Also in July, Technical Services staff participated in the planning of the new biography section and have begun making the online changes that are necessary before the section is officially made available. At this point, items that will be placed in the biography section are being identified in the database in a field not visible to the public. Later, when the biography shelving is ready, a program will be run to update these items, so lists can be generated and the books can be pulled from their current locations scattered throughout the collection, and so that the database will automatically display the new location. JULY 1997 LlBRARY PATRON COUNT DAILY AVERAGE 1,695 1 - 1,710 2 - 1,612 3 - 1,614 4 - HOLIDAY 5 - 1,369 6 - SUNDAY 7 - 2,075 8 - 1,730 9 - 1,967 10 - 1,521 11 - 1,663 12 - 1,084 13 - SUNDAY 14 - 2,054 15 - 2,245 16 - 1,648 17 - 1,670 18 - 1,241 19 - 1,392 20 - SUNDAY 21 - 2,001 22 - 1,575 23 - 1,706 24 - 1,667 25 - 1,243 26 - 1,292 27 - SUNDAY 28 - 2.456 29 - 2,233 30 - 1,630 31 - 1,709 JULY 1997 TOTAL #,07 1 1997 TO DATE TOTAL, 305,6 15 JULY 1996 TOTAL, 46,368 1996 TO DATEi TOTAL 325,224 INCREASEDECREASE +/- - 2,297 INCREASEDECREASE +/- - 19,609 PERCENTAGE +/- - 5% PERCENTAGE +/- - 6% VOLUNTEER HOURS 41.5 AB# ’4; -3 MTG. a c 97 I CITY MGR. -a- - CARLSBAD CITY LIBRARY PROJECT DEPT. COMDEV TITLE: APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE CONSTRUCTION OF THE RECOMMENDED ACTION: I Item #5a I ADOPT Resolution No. 53- 5 c/9 APPROVING the plans, specifications, integrated public art components, and authorization to advertise for bids for the construction of the Carlsbad City Library Project. ITEM EXPLANATION: In the fiscal 1997-98 Capital Improvement Program budget, the City Council has appropriated funds for the construction of the Carlsbad City Library Project. Staff wishes to present the completed plans and specifications to the City Council for approval and requests authorization to advertise for bids for the construction of the project. The City’s main library facility will be constructed on a City owned 6-acre parcel along Dove Lane and El Camino Real adjacent the Plaza Paseo Real shopping center. Construction is scheduled to begin in early October and be completed within approximately 18 months thereafter. The 64,000 square foot, 2-story building will be a steel frame and masonry structure with exterior architecturally treated white stucco and a combination of traditional tile roof and copper roofing accent of the major roof top elements, The large clerestory area above the center spine of the ground floor will allow abundant natural light to enter the building. The facility will include cut granite hardscape treatment of the entry way, courtyard, and interior ground floor as well as attractive appointments and finishes in the large public areas within the building. Exterior landscaping is limited due to the configuration of the site, however, the project will include 9 large specimen California Live Oak trees to help provide scale to the building. The project includes an exterior children’s “sculpture garden” for outside reading and programmed children’s library activities. Artwork for the Carlsbad City Library is an integral part of the building. Artist Jan Sanchez has designed five (5) 18-foot copper canopies, each elaborately patterned in branch and leaf design of a California tree. Ms. Sanchez has also designed a similar copper screen to shade the second story conference room window. Artist.Ellm Ziegler is designing a large stone with a water basin carved into it. Water overflows from the basin and will be recycled back into the basin. All artwork has gone through the public process and is recommended by the Arts Commission for approval. The library’s operations will be state of the art with over 150 computer work stations in the building the majority of which will be publicly accessible. Automation and audio-visual capabilities extend throughout the building including the administration conference room, the multi-purpose room, and the 220 seat auditorium. The auditorium will be cable television compatible for direct broadcastins of all events and programs. The Library Department‘s Administration and Technical Services Divisions will be relocated from the existing Cole Library building to the new building. Transferring these functions will free ut needed expansion space in the Cole Library for other uses. Over the next year, staff will bc developing and analyzing several alternatives for providing interim library services during the timc period in which the Cole Library will be closed for remodeling during portions of the 1999-200( fiscal year. Staff will return to the City Council within the next year with a staff report discussin! the many options available to providing interim services. Page 2 of Agenda Bill No. I q! s2- Bids will be opened in late August. Staff anticipates returning to the City Council with a recommendation of a construction contract award in mid-September. During the bid period, staff will be finalizing various consulting agreements for construction phase architectural services, construction management, and special building inspection services. These agreements will presented to the City Council for review and approval within the next 45 days. Construction is estimated to begin early October, 1997. During the 18-month construction period, several City provided systems, equipment, and hardware contracts will require coordinated bidding and award.- These include all interior furniture and library shelving, specialized library equipment, book and facility Security systems, audio-visual systems and equipment, all computer systems and hardware including installation and cabling, and other miscellaneous owner provided systems and equipment. These items will be scheduled to ensure timely ordering and delivery during the construction period. Staff recommends the City Council approve the plans, specifications, integrated public art components, and authorize the advertisement of construction bids for the Carlsbad City Library Project. FISCAL IMPACT: The City Council has appropriated a total of $17.5 million from various sources, including a short-term loan, for the construction and furnishing of the Carlsbad City Library in the fiscal 1997-98 Capital Improvement Program budget. This figure is exclusive of other prior year General Fund appropriations for the Library Department to begin developing the library book cobction for this new facility. The construction bid estimate is $10.6 million based upon the final design level estimate prepared for the project by CAI, Incorporated, an independent construction estimating firm. The balance of project funds will be needed for all other project costs including furnishing and automating the building, construction management and architectural oversight costs, utility hookup and service fees, inspection, and the project construction contingency. The amount of each of the artist's contracts, discussed above, is $50,000 for the design and construction of the artwork. The contracts were previously approved by the City Council and the funds appropriated at that time in the Public Arts Fund. EXHIBITS: 1. Resolution No. 9 7 - 59 9 advertise for bids for the Carlsbad City Library Project. approving the plans and specifications and authorization to . 2. Plans and specifications on file in the Community Development Department. t 1'' /, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 20 27 28 RESOLUTION NO, 97-549 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING THE ADVERTISEMENT OF BIDS FOR THE CONSTRUCTION OF THE CARLSBAD CITY LIBRARY PROJECT. WHEREAS, the City Council of the City of Carlsbad, California, has previously appropriated funds in the 1997-98 Capital Improvement Program budget for the construction of the Carisbad City Library Project; and - WHEREAS, the plans, specifications, and integrated public art components have been designed and are ready for advertisement of construction bids; and -? WHEREAS, the City Council hereby finds it necessary, desirable, and in the public interest to proceed with the advertisement of construction bids for the Carlsbad City Library Project. NOW, THEREFORE, be it resolved as follows: 1. That the plans and specifications for construction of the Carlsbad City' Library Project as presented are hereby approved. 2. approved. 3. That the public art components to be integrated within the building are hereby That the City Clerk is hereby authorized and directed to publish, in accordance Nith State law, the 'Notice to Contractors Inviting Bids" for the construction of the Carlsbad City ibrary Project. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council leld on the 22nd day of July , 1997 by the following vote, to wit: AYES: Council Members Lewis, Finn NOES: None ABSENT: None 4ITEST: n ALETHA L. RAUTENKRANZ, City Clerk (SEAL) I Item #5b BASIC FACTS F EATU RES : Size: 64,000 Sq. Ft. 220 Seat Auditorium Art Gallery Meeting Rooms Public Computer Rooms Children’s Garden & Program Area Friends of the Library Book Store 350 Parking Spaces Study Rooms Career/Job Center Young Adultha MAP NOTTO SCALE SCHEDULE Groundbreaking FALL 1997 Grand Opening SPRINGEUMMER I999 Total Project Cost: $17.5 MILLION I Item #6a REGIONAL FORUMS ON THE CONVOCATION FOR PROVIDING PUBLIC LIBRARY SERVICE TO CALIFORNIA’S 21ST CENTURY POPULATION The California State Library will be conducting 9 regional forums between August 26 and September 19 to share the Recommendations developed at the Convocation and to solicit comments. ne forums are scheduled as follows: Tuesday, August 26 9:OO am- 12:30 pm Yo10 County Public Library, Davis Branch 315 East 14th Street, Davis, CA 95616 Contact: Mary Stephens, (916) 666-8005 Wednesday, September 3 9:OO am-12:30 pm Corona Public Library 650 South Main Street, Corona, CA 91720 Contact: Kathy Aaron, (909) 369-7995 Thursday, September 4 9:OO am-12:30 pm San Diego Public Library, Scripps Ranch Branch 10301 Scripps Lake Drive, San Diego, CA 92131 Contact: Alyce Archuleta, (619) 236-5809 Friday, September 5 1O:OO am-2:00 pm Tehama County Library Headquarters 645 Madison, Red Bluff, CA Contact: Ray Schroff, (916) 527-0607, or (916) 529-2483 * Wednesday, September 10 9:OO am-12:30 pm Santa Barbara Public Library, Faulkner Gallery 40 East Anapamu St., Santa Barbara, CA 93101 Contact: Brian Reynolds, (805) 781-5784 Thursday, September 11 9:OO am-12:30 pm Salinas Community Center 940 North Main Street, Salinas, CA 93906 Contact: Julia Orozco, (408) 758-7336 Friday, September 12 9:OO am-12:30 pm Fresno County Library, Central Library 2420 Mariposa Street, Fresno, CA 93721 Contact: John Kallenberg, (209) 488-1971 ‘Tuesday, September 16 9:OO am-12:30 pm San Francisco Public Library 100 Larkin Street San Francisco, CA 94102 Contact: Marcia Schneider, (4 15) 557-4355 Friday, September 19 9:OO am-12:30 pm Los Angeles Public Library-Mark Taper Aud. 630 West Fifth Street, Los Angeles, CA 90071 Contact: Albert Tovar, (213) 722-5621 or Albert Johnson, (213) 228-7513 *Indicates tentative date and location. Do not publicize contact names and numbers in the media - this information is being provided for your internal library use only. I Item #6b Recommendations by Priority The recommendations below have been prioritized according to votes by Convocation partici- pants, with the top priorities listed first. A complete listing of all recommendations by category, as developed in theconvocation, can be found in Appendix A. 1. The State Library should take a leadership role (working with the California Library Associa- tion and membership, ALA', CALTAC?, Friends, and partners) to develop a statewide public rela- tions campaign. This would include a grant to develop a 3-5 year plan of ongoing activities, and a millennium conference. The campaign should tap major metropolitan areas of San Francisco, San Diego and Los Angeles and include messages that could be replicated locally, with a costhenefit analysis (Promoting the Value of Libraries). 2. The State Library and public libraries should develop collections and programs for ages 10- 18 years, beyond homework assignments (Collection Development). 3. take a leadership role (with the State Library providing funding) to develop opportunities for internships, models and programs that develop managers into directors. This would include release time grants to go to school plus tuition. while working to remove local restrictions (Staff- i ng) . The California Library Association should 4. should establish LSTA? minigrants for promoting local libraries and community awareness acti\,ities (Promoting the Value of Libraries). The State Library and public libraries 5. grant program for organizational joint ventures (institutional) to raise awareness of libraries in the community (Community Collaboration). The State Library should implement a 6. maintain an Internet site that includes core lists of selected multicultural resources, plus hard-to-find materials, collection development policies, etc. (Collection Development). The State Library should establish and 7. The California Library Association should establish minimum levels of technology standards for public libraries in order to ensure equity of access. This should also include an assessment of current technology levels in California public libraries (Technology). 8. follows (Access): Barriers to access should be addressed as Library schools, the California Library Association, and all public libraries should work together to address and improve staff attitudes, lack of skills, and staff's need for training. Public libraries should address the issue of fees for non-resident's library cards. 'Amncm Librw Accociauon. 'California Asrociatlon of Library Tmslces and Commissioners 'The Library Senices and Technology Act (LSTA). a federal grant<-in-aid program for local libruies. is the successor to the Library Services and Conztruction Act tLSCAj. and is administered in California hy the State Libranan. Each year the California State Librman awards approximatel! 510.6 million for local a4wt;~nce awards on a compehtive basis in rcsponcc. to locally initiated proposals which meet the purposes of the Act The program extends LSCA in the area of information cervices to special populalionc. expands the emphws on technology in libraries, and encourages rrcource thanng and interlibrary networking and cooperation. 84 CaMornia Slale library Convocalion on lhe Zlsl Cenlury Public libraries should work to improve unsuitable library buildings and facilities that don’t meet ADA4 requirements, their lack of equipment. and services for special needs. The State Library should address the inequi- ties of TBR5 subsidies. The State Library, the California Library Association and public libraries should address the issue of disparities in funding. Public libraries should address the lack of public transportation, inadequate parking, and poor access to parking at the local level. All public libraries should respond to the language needs of their service areas. The State Library and public libraries should work together to improve the literacy level of all Californians. Public libraries should promote their ser- vices to non-users who have no previous experienceknowledge of public libraries. Public libraries and the California Library Association should address the lack of policy/legislation ensuring every individual’s right to library services. The State Library should address the prob- lem of “haveshave nots” in technology ownership by potential patrons. Public libraries should work to eliminate electronic barriers (e.g., getting voice mail instead of a person). All libraries should provide adequate train- ing for the public in use of new technology. Public libraries should work to improve library rules (such as fines) and policies (such as hiring criteria). 9. should provide comprehensive technology train- ing in a “train the trainers” format (Technology). The State Library and library schools 10. Association and library schools should continue to develop tools for organizing the World Wide Web to support language and cultural diversity in California (Technology). The State Library, the California Library 11. schools, should train all library staff on the value of community joint ventures, using regional workshops, a manual, and a “train the trainer” approach (Community Collaboration). The State Library, working with library 12. All public libraries should provide tech- nology and information literacy training for the public in group and individual instruction with support from the State Library and library schools (Technology). 13. access in local public libraries through the The State Library should expand Internet ‘~~ric3ns with Disabilities Act. %e Tnnsaction Baud Reimbursement (TBR) proogryn reimburses local librvics for a portion of the costs they incur when they extend lending services kyond their normal clientele..There am three types of loans supported: equal ;~ccess, universal borrowing. and interlibmy loans. Equal ~ICCCSS and universd borrowing ye loans de directly to individuals who arc not residents of thc jurisdiction of the lending libnry; interlibmy loans ye loans made from one library jurisdiction to another in order to fill a patron’s request made st the borrowing library. ldloMa Stale hbng Conrocation on &e 21st Centuy 85 Infopeople project and other appropriate initia- tives (Technology). 14. should support aRd facilitate community-based planning to determine their individual community’s priorities for access (Access). The State Library and all public libraries 15. grant Grant Program6 with small, easy-to- implement grants (Collection Development). The State Library should repeat the Immi- 16. The State Library and library schools should survey Partnerships for Change (PFC)’ libraries to determine the extent of impact on communities and library services and share findings statewide. This should be done with the idea that it may result in future grant projects (Community Collaboration). 17. Association, library schools and all public librar- ies should publicize the library’s unique role in lifelong learning, both to the profession and to the public (Lifelong Learning). The State Library, the California Library 18. The State Library should introduce at a public library directors’ forum the concept of managing organizational change, followed by a series of targeted programs that would enable libraries to receive customized assistance (Com- munity Collaboration). 19. principal librarian position that specializes in development, public relations, networking and The State Library should create and fill a fundraising (Promoting the Value of Libraries). 20. The State Library should provide technol- ogy consulting services to public libraries, includ- ing a list of qualified consultants Technology). 2 1. Library schools should sponsor research on the implications of lifelong learning on collec- tion development - e.g., career and job changes, welfare reform, the technologically illiterate (Collection Development). 22. The State Library should develop “Recom- mendations for Effective Library Service to Asian and Pacific Island Americans to complete the recommendations series on serving California’s major ethnic populations” (Collection Develop- ment). 0 23. The State Library should encourage the formation of a task force to create new perfor- mance measures for electronic library services (Technology). 24. The State Library, the California Library Association and all public libraries should provide training for all library staff in customer service, technology, and working with diverse communi- ties, particularly but not exclusively ethnic com- munities (Staffing). 25. The Library of Congress should continue to maintain standards for Spanish and Asian languages subject headings - and other language subject headings - e.g., Bilindex (Collection Development). ’From FY 1990191 to 1993194. the State Library’s immigrant Grant Prognm provided training and 55.000 grants to public libraries for collection development to enable them to better serve their immigrant populations. ‘The Pjnnerships for Change (PFC) Program was designed to help public libnry staff to mch out to their changing communities. to better understand them and their information and recreation needs. and then to restructure their libnry service plans to meet the needs of these changing population< The California State Lihrary worked with 26 public libraries between 1989 and 1995 and provided gnnts and training to assist libmes in creating public library services that were meaningful and relevant for their communities. ’The Stale Libr;m has already published recommendations for African-Amencans fKeeppmx he Pnmrse). and Spanish-speaking communities (AdelunfPJ ~ ~ ~~ 86 Calihrnia Siaie librau Convocation on the Zlst Cen/uu 76. schools and public librarians together for discus- sion of core competencies (Staffing). The State Library should bring library 77. The State Library, the California Library p,ssociation and public libraries should develop bilingual, bicultural staff and work to empower a “feminine” profession (Lifelong Learning). 18. All public libraries should develop ad- equate resources in terms of staff, material and hours (Lifelong Learning). 29. assessment template for collection development and distribute it to all California public libraries (Collection Development). The State Library should develop a needs 30. The State Library and public libraries should expand the PFC methodology to include children, young adults, aging baby boomers, seniors, etc. (Community Collaboration) 3 1. for high school students at local public libraries (Staffing). The State Library should fund internships 32. redefine staff duties and expectations so that being flexible, adapting to change, and being creative with the community equals success (Staffing). All public libraries should reexamine and 33. The State Library, the California Library Association, library schools and all public librar- ies should recognize and respond to the need for continuing education in the areas of managing technology (Technology). I CARLSBAD CITY LIBRARY Statistics CIRCULATION MAIN LIBRARY Print Audio Video TOTAL: BRANCH Print Audio Video TOTAL CENTRO Print Audio TOTAL: GRAND TOTAL: REFERENCE QUESTIONS Centro Genealogy Children's Adult Online Branch TOTAL: MEDINGRAPHICS PROTECTS Media Graphics TOTAL: HOLDS PLACED June-97 Tune-96 Tune-97 % Change 49,921 47,091 -6 % 7,879 7,208 -9 % 9,892 8,279 -16% 67,692 62,578 -BY0 16,336 15,849 -3 % 2,918 3,092 6% 2,605 2,409 -8 % 21,859 21,350 -2% 995 1,212 22% 166 208 25 % 1,161 1,420 22Yo 90,712 85,348 -6%O 402 791 97% 1,716 1,130 -34% 1,789 1,892 6% 6,066 5,676 -6 % 20 441 2105% 2,193 2,102 -4 % 12,186 12,032 -1vo 43 25 -42% 39 39 0% 82 64 -22% 2,500 2,600 4'/0 RD-F/Statirticr/Stats 6-97 Page 1 Carlsbad City Library Statistics June, 1997 Page 2 lune-96 June-97 % Change PEOPLE COUNT (Daily Average) Centro Main Library Branch 96 129 34 % 1,707 1,645 -4% NIA 745 NO cornoarison TOTAL 1,803 2,519 40% ATTENDANCE AT PROGRAMSflOURS Genealogy Branch Children Centro Adult Centro Children Main Adult Main Children TOTAL INTERLIBRARY LOANS Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad NEW REGISTRATIONS Centro Main Library Branch TOTAL ITEMS ADDED ITEMS WITHDRAWN 177 187 6% 236 351 49% - 33 NO comparison 65 74 14% 818 1,087 33% - 14 No comparison 1,310 1,732 ' 32% 114 102 -11 % 109 88 -19% 228 359 57% 46 65 41 % 19 63 232% 781 729 -7 46 280 308 10% 1,080 1,100 2% 1,200 1,683 40% 466 .1,225 163% RDF/Shtirtics/Shb 6-97 Page 2 I CARLSBAD CITY LIBRARY i Statistics July-97 July-96 July-97 % Changg CIRCULATION MAIN LIBRARY Print - Audio Video TOTAL: BRANCH Print Audio Video TOTAL: CENTRO Print Audio TOTAL GRAND TOTAL: REFERENCE QUESTIONS Centro Genealogy Children's Adult Online Branch TOTAL: MEDINGRAPHICS PROTECTS Media Graphics TOTAL HOLDS PLACED 53,460 45,656 -15% 8,629 8,082 -6% 10,561 9,291 -12% 72,650 63,029 -13% 20,696 3,295 2,824 20,091 3,479 2,982 -3% 6% 6% 26,815 1,239 200 26,552 1,819 249 -1% .- 47% 25 % 1,439 100,904 91,649 44% -9% 458 645 41 % 1,453 1,237 -15% 1,585 1,399 -12% 6,257 6,189 -1% 92 555 503 % 2,209 2,403 9% 12,054 12,428 3% 64 81 27% 2,851 2,950 3% 30 24 -20% 34 57 68 % RD-F:/Strtistic~/Strb 6-97 Page 1 Carlsbad City Lbrary Statistics June, 1997 Page 2 % Change PEOPLE COUNT (Daily Average) Centro Main Library Branch TOTAL: 104 150 44% 1,783 1,695 -5 % 834 804 -4% 2,721 2,649 -3% ATTENDANCE AT PROGRAMSlrOURS Genealogy Branch Children Centro Adult Centro Children Main Adult Main Children TOTAL INTERLIBRARY LOANS Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad NEW REGISTRATIONS Centro Main Library Branch TOTAL: ITEMS ADDED ITEMS WITHDRAWN 198 173 -13% 590 636 8% NA NA NA 137 134 -2% 25 26 4% 1,006 819 -19% 1,956 1,788 -9% 141 120 -15% 120 100 -17% 389 358 -8 % 98 93 -5 % 18 14 -22% 764 732 -4% 331 312 -6 % 1,113 1,058 -5% 1,596 1,734 9vo 1,121 1,173 5% RD-F:/Statirtin/Stab 6-97 Page 2 MOVIES 1 main relatively video-voracious -only now Home video isn’t a blockbuster business anymore Hit the Eject Button They say rentals are already reGoun&g thanks to hits like “Jew iCime.” ds0, they feed the habit at a more levelhkaded pace. Annual video rentals are holding steady at roughly $8 bdlion to 59 bfion. In- dustry officials blame the rental decline earlier this year on slim video pickings. -- -~~,---, I ideo libkkes. Rental dollars may have peaked, but studios are reeling in video sales, now to- late First Lady &a Pe- taling $7 bdlion to S8 billion a ron stirred heated emo- year, at a double-digt pace. tions. Now the market- . Balancing act: 5t1.U. the rival ing of “Evita,” Hollywood’s formats are starting to bite. And video-bound take on her life, is : th~s battle for the eyes of couch potatoes puts Holl>vood in a stoking long-simmering ten- sions in the U.S. home-video tricky position. Movie studios business. The industry hot zone derive more than half of their is your family room, where revenues from video. so they movie-viewing options are mul- can hardly turn their backs tiplying. /is a result, the local on that market. .\.leanwhde, video store is heatedly demand- though, they must e to nurture ing alonger exclusive on movies 9 the new formats, ahch could before they appear in rival for- Z someday spell big sales, too. mats. And “Evita” the video, : This balancing act is particular- which Walt Disney Home ly dicey when it comes to those Video will release this week, windows. A is distributed has become the latest flash I throueh a seauence of exclusive BY JOHNNIE L. ROBERTS MONG ARGENTINES, THE A ~ ~~ ~ -v point. Blockbuster, though it won’t say so openly, is halving what would have been its optimum orde “Evita.” It’s retaliation against Disney granting video dealers only a 30-day ex sive “window” in which to rent the before the movie becomes available on per-view-about halfthe typical run. Is this a preview of reel-to-reel com- bat to come in home video? Maybe. The video business isn’t picture-perfect these days. hd escalating agitation over the length of windows is just one of the troubling scenes. The mature home-video industry no longer posts the whopping yearly revenue gains it enjoyed when con- sumers were enchanted with their new VCRs. So far this year, video rentals have slipped by 3 percent to 9 percent, depen ‘Fierce Creatures’: Video duoJamie Lee Curtis and Kevin XZine windows-& in- theaters, then video, pa+per-\<ew, pay TV (such as HBO), basic cable and network TV. Video dealers complain that studios, desperate to quickly capture revenues to cover the high cost of moviemhg, are slamming the video window shut much i sooner, especdy on hit movies. “The 2 studios ._ are trying . to satisb IVall Street’s Hot to go: Cruising offtheshelf ’ on whose numbers you believe. Another sign of the times: Blockbuster is stumbling big-time, a victim of the broader market pressures and its ownmammothmissteps. Di@M threats It isn’t just audience ennui that’s putting home video on pause. The busi- ness is facing a potentially profound threat from satellite TV, wbich offers movie view- ers CD-quality sound, sharper pictures and scores of flick channels. And digid cable services, with s& improvements in pic ture and sound, are now starting to appear here and there. Then there’s movie-packed basic cable, not to mention the new digital video discs-movies on a CD-size platter- that are now arriving in stores. Not that the black plastic cassette is like- ly to vanish any time soon. Americans re- 48 NEWSWEEK AUGUST 11, 199; Freeze Frame for Rentals Video rentals are pehg as the business matures and new movie-viewing options become popular. But sales remain strong. IN BILLIONS IN .MILLIONS ... . . ~ 2 .- *ESTIM.LTE. SOURCE: <D+SIS VED1.I RESF-IRCH demand for the next quarter’s earnings,” ’ says Jeffrey Eves, president of Video Software Dealers Association. That strat- egy threatens “the viability ot‘ the video store,” he adds, warning, “a day ofreckon- ing is cpickly coming.” As %jth “Evita,” Eves vows, video dealers will begin slash- ing orders on certain movies. The studios seem eager to placate their biggest customers. ‘We hear the rental com- munity loud and clear,” says Benjamin Fein- gold, chief of Columbia-TriStar Home Video. He and his Hollywood counterparts say they have expanded the average window. They note that pay-perview has yet to boom, sug- gesting the dealers’ concerns are overblown. Some on Wall Street don’t thmk so. .I study by media analyst Tom Wolzien of Bemtein Research and industry consultant .lle.sander 6. Associates found that subscribers to ad- vanced SatelliteTV Services dramatically re duce their video rentals. Because studios make much less on a pay-per-view movie over satellite TV than on a tape sold to a video dealer, the study projects potentially deep de clines in Hollywood revenues if such services spread. Or, as the video dealers might say, “Don’t cry for me.”