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HomeMy WebLinkAbout1997-11-19; Library Board of Trustees; MinutesMINUTES MEETING OF: DATE OF MEETING: November 19,1997 TIME OF MEETING: 5:30 P.M. PLACE OF MEETING: Safety Center LIBRARY BOARD OF TRUSTEES CALL TO ORDER: In the absence of President Tom Curtin, Trustee L'Heureux called the meeting to order at 5:36 p.m. ROLL CALL: Present: Library Board Trustees Curtin, Harkins, L'Heureux, McCann, and Moss Absent: None Also Present: Cliff Lange, Library Director Geoff Amour, Assistant Library Director Everett Ireland, Genealogy APPROVAL OF MINUTES: The minutes of the regular meeting held September 17, 1997 were unanimously approved. MONTHLY LIBRARY DIVISION HEADS REPORTS: Trustee L'Heureux was interested that tutoring is occurring in math as well as reading. She is pleased that the high school is referring students to the program. Director Lange explained that for the last five or six years there has always been a math component in the tutoring, but now we are doing some experimental work with children of some of our adult learners. Trustee Moss inquired as to whether problems with math might be related to language difficulty, and Director Lange responded that. he did not know. LIBRARY BOARD COMMENTS: None. Library Board of Trustees Page 2 CITY OF CARLSBAD ORGANIZATION REDESIGN: Director Lange referred to the organization charts in the Library Board packet and explained that the City Manager had appointed a team of people made up of his leadership team plus five other people, of whom he was one. This team, led by a facilitator, met for several days of discussion on how best to organize the City. He listed the five municipal service areas and pointed out that the Library is part of Community Services. The Community Services leaders meet regularly on Wednesday afternoons at 2:OO with Frank Mannen, who is the Assistant City Manager and also the head of Community Services. The Community Services area was actually established in 1994, but the opportunity to reorganize in this way arose with the retirement of the former head of Community Services, David Bradstreet. Director Lange is pleased about this reorganization, as it puts the “people” services together in one area, and these various entities will be able to do a lot together that they have not done for various reasons in the past. He feels this is a positive change for the Library. . President Curtin inquired about the separation of the Parks and Recreation departments, and Director Lange responded that “Parks” is really Park Maintenance, so it really makes more sense to put that with the rest of Maintenance under Public Works; whereas Recreation is really about programs for people. The Park Planner is being kept under Community Services, and communication is being established to ensure a smooth transition. The Parks and Recreation Commission will still exist, overseeing and dealing with issues that may arise. Trustee L’Heureux asked if there would be a chart of the new organizational structure with names on it. Director Lange responded by saying that a detailed chart is being developed for Community Services, and he believes the other service areas are doing the same thing. The major change in Community Development was moving Engineering into Public Works and making Lloyd Hubbs the Public Works Director as well as City Engineer. Administrative Services is all the internal functions. SERRA COOPERATIVE LIBRARY SYSTEM PLANNING RETREAT, OCTOBER 27-28.1997: Director Lange referred to the agenda for the retreat (in the packet), which was the first planning retreat in at least five years. They met in Anza Borrego at Casa del Zorro. There was a great deal of consensus on issues. Trustee L’Heureux also attended as the Serra Representative and learned a lot. Discussions emphasized technology to be developed for the system and on the system becoming a broker of training for all the libraries within it. They also anticipate obtaining better subscription rates from database providers as a group of libraries. Library Board of Trustees Page 3 Trustee Moss stated that over the last two years she has not felt that the Library Board got much feedback from the Serra System toward understanding what it does. She would like more information on the system. The other trustees concurred. Director Lange replied that he would put that on the agenda and have Sue Swisher come to a Board meeting to do a presentation. Trustee Harkins asked if the Serra training being referred to was for trustees. Director Lange replied that it is not, and he proceeded to give an explanation of what the Serra System is and how it works. Trustee Harkins asked how that relates to him as a trustee for the Library, and Director Lange explained further how participating in Serra allows Carlsbad City Library to give better sewice. President Curtin asked about how delivery service works between the member libraries. Director Lange explained the process of delivery both within and outside of the system. Assistant Director Geoff Amour pointed out that Serra statistics are included in the packet which they are given every month. Director Lange suggested adding an educational component to every Board agenda so the Trustees will have a way to learn what they need to know. Trustee Moss remarked that it is important for them to know these things, especially before the tax issue comes up. Tru-stee Harkins specifically requested information on terminology. Director Lange reiterated his plan to invite Sue Swisher to the next Board meeting. REPORT ON CALIFORNIA LIBRARY ASSOCIATION ANNUAL CONFERENCE, PASADENA. NOVEMBER 15-17,1997 Director Lange went to the State Librarians’ breakfast on Saturday morning at 6:30. He then said that the biggest thing happening on a national level is the FCC establishing the first telecommunications discount for schools and libraries, ranging anywhere from 20% to 90%. California is one of four states which has established a similar program on the state level. The California Public Utilities Commission established a discount rate for schools and libraries which we are already taking advantage of. The FCC is in the process of developing applications for the national program and how it is going to function, and the level of discount we will be allowed will be based on the school lunch program in Cartsbad (as a measure of need). The state will help us figure out what we are eligible for. This program begins in January. He also went to the CALTAC (California Association of Library Trustees and Commissioners) lunch, where they give out annual awards. This year Judy McCarty (San Diego City Council Person) received the Elected Officials’ Award for special support or promotion of legislation to benefit libraries. She led the charge for the sales tax measure, and she continues to do so as the chair of the Library Authority. He went to several meetings, which he will write about for next Board meeting. He did describe, however, the seminar by Glen Holt, the director of the St. Louis Public Library, on the economic value of library services. Mr. Holt spent several years working with an economics professor from Southern Illinois University in Edwardsville to develop a methodology for calculating this value. Preliminary .results indicate that for each dollar Library Board of Trustees Page 4 of tax money invested in library service in St. Louis, the taxpayer receives $10 in value back. He will refine it so he can create a model for other libraries to use, and he is now writing a major article to be published next spring in Public Libraries. Brief discussion followed on applying this concept in Carlsbad. Director Lange explained the basics of the calculations and remarked that this seminar was the high point of his conference attendance. LIBRARY GOALS AND OBJECTIVES FOR 1998 - DISCUSSION Director Lange told the Board of Trustees that he is looking for their ideas on Library Goals and Objectives for 1998. He suggested that one goal could be Library Trustee education. He asked the Board to think about what other goals they would like to accomplish in 1998, and he will put the item up for discussion on next month’s agenda as well. Assistant Director Amour explained that the direction we have received from the City Council is to make goals larger rather than specific. President Curtin inquired as to whether the goals for ’98 had been developed yet for the City, and Director Lange responded that they had not, but everyone was now working on them. CALIFORNIA SESQUICENTENNIAL CELEBRATION Director Lange asked Assistant Director Armour to discuss materials on the California Sesquicentennial which he had put together for the Library Board packet. Assistant Director Armour informed the Board that 40 grants in the amount of $500 each were being given by the State Library in conjunction with the California Council for the Humanities for the 1 50m birthday of the founding of the State of California. The idea is for the library to partner with a local history scholar in developing the celebration programs, and David Druilsma from Mira Costa College is enthusiastic about partnering with the library in this venture. We are also partnering with the Arts Office and the Historical Society. The target for launching these programs is Spring of 1999, so there is plenty of time to prepare. It will be a modest project with a series of four discussion groups of about 20 people each, led by the scholar and based on the text developed by the State. It will probably be at Magee house or one of the other buildings in that park. He will keep the Board posted as we get nearer to the events. SAN DIEGO COUNTY BOARD OF SUPERVISORS RESOLUTION ESTABLISHING A LIBRARY AUTHORITY: FIRST MEETING HELD ON NOVEMBER 3.1997 Director Lange informed the Board that the next meeting of the Library Authority is scheduled for December 11. At the last meeting they elected Judy McCarty as the chair, as he mentioned earlier. The assignment for all the cities was to go back and put together a list of how they intend to spend the tax money if the measure passes. In order to determine Carlsbad’s preferences, he decided to do two things. The first is to do a survey, which is being conducted at the Branch, the Main Library and Centro; and the other way of gathering information will be the public workshop scheduled for after Library Board of Trustees Page 5 this Board meeting. Tonight's workshop has been advertised in the newspapers, the Friends' newsletters (700-800 people), and flyers in the library for a week and a half, but he has no idea how many people will come. Director Lange will put all the results together, put it in an Agenda Bill and take it to the City Council on December 9. Our representative on the Authority is Ramona Finnila, and she will present Carlsbad's decisions to the Library Authority at the next meeting. Director Lange suggested to Marilyn Crouch that all the cities put their information together in one list for the ballot. President Curtin asked whether there would be any change in language on the ballot measure from last year. Director Lange said no, with the exception of adding that money could be used for technology, and that the Resolution spells it all out. The Authority intends to put the measure on the June primary ballot, although the 800 mh radio (safety communication) issue could affect which ballot it goes on. Discussion followed on the history of the 800 mh issue and the pros and cons of the library issue and the radio issue being on either ballot. Director Lange explained why he thinks the radio issue will pass. Political consultants suggest winning is more likely in a special election. The Library Authority and the County Board of Supervisors will decide which ballot their respective measures will go on. In response to a request for clarification by Trustee Harkins, Director Lange added that Proposition 21 8 requires a U3 vote for any tax or fee increase. DIRECTOR'S REPORT: The new library has gone out to bid for the second time, and the bid opening will be on December 3 at 4:OO PM. Twelve (12) general contractors have been in to pick up the documents, which is more than we had last time. Some of the same people as last time and some different people have picked up plans. If the low bid is clean and without protest or problems, the plan is to go back to the City Council on December 16 and award the bid. Allowing time for the contractor to obtain bonds, etc., we anticipate groundbreaking in mid to late January. Trustee Moss inquired as to whether there was any aftermath to the project going back out to bid. Director Lange responded that there was not since no one had legal recourse because of the way we handled the situation in rejecting all the bids and starting over. Everyone was treated the same. Director Lange showed the Board a sample of the new library T-shirt, which we require our pages and shelvers to wear now as their working uniform. Many staff members have also bought them and wear them on "casual Friday." President Curtin asked about the cost of the T-shirts, and Director Lange said they are $10.00 each and are -quality shirts by Hanes Activewear. Library Board of Trustees Page 6 He proceeded to inform the Board that the City Manager has appointed him to the Strategic Change Management Team, part of the strategic planning process the City has gone through in the last couple of years. They will look at how to achieve the objectives stated in the Strategic Plan. The first meeting will be in January. Director Lange also told the Board that we have established a Biography shelf in response to constant requests by the public to segregate biographies. It is where the glass display case used to be by the stairs. Another stack will be added to provide more room as well. (Trustee L’Heureux pointed out that there must now be more room on the other shelves.) There will be much more room for this collection in the new library, but this is our attempt at responding to public demand in the interim. Director Lange also mentioned that the incoming President of CIA k=s appointed him to the CIA awards committee, whose responsibility is to oversee all r- various awards of the various parts of CLA. FRIENDS OF THE LIBRARY: Not present. GENEALOGICAL SOCIETY: Mr. Everett Ireland went over his typed report, which is attached to these minutes. He also shared that this would be his last meeting with the Board of Trustees, and he had immensely enjoyed the time he had spent as the Genealogy Representative. PUBLIC COMMENT: None. Trustee L’Heureux moved to recess until 7:OO PM for the Public Workshop. Trustee Harkins seconded the motion, which was carried by the Board. Library Board of Trustees Page 7 LIBRARY BOARD WORKSHOP WITH THE PUBLIC TO ACCEPT SUGGESTIONSIRECOMMENDATIONS FOR THE EXPENDITURE OF FUNDS RECEIVED FROM THE PROPOSED ONE-QUARTER-CENT SALES TAX MEASURE: The meeting was reconvened and called to order by Library Board President Tom Curtin at 7:03 PM. Eight (8) members of the public were present, as well as attendees listed for the Board meeting just prior. President Tom Curtin began the workshop by introducing the safes tax measure and the reason for the workshop. Showing an example on the overhead, Director Lange discussed the survey on this issue which was taken at the Main and Branch Libraries during the week. He gave the expected revenue for Carlsbad (slightly over 19 million dollars) and how it would be raised and then described the impact of technology on changes in the library. Before giving the floor back to President Curtin, he invited the interaction of the public and said he would be happy to answerany questions. Suggestions and questions from the public came in the following order: 1. Wth the new technolouv. do YOU see the dav comina when books will be obsolete and we won’t have to have anv books at all in the librarv-onlv comouters? Director Lange responded emphatically that there will still be books. He said the trend is toward digitized reference information, but there is still much demand for books. We will see some changes in full-text periodicals, but books will always be there in some form. Much information retrieved from the internet is unreliable, so there will always be a place for books. Perhaps in the future there will be telephone access to periodical databases. 2. followed bv an exdanation of the differences. The remark was made that books are a different exDerience from the computer, 3. Wth technolouv chanuinu so rapidlv, how do we ensure we are not buvina into an obsolete cornouter system in the new libraw? Director Lange responded that we are wiring the new library to adapt to new systems. 4. There is a need for new and better liuhtinu in the library. 5. The suggestion was made to out monev into an endowment fund to use as an insurance Dolicv for many veam. Director Lange responded that the San Diego County Taxpayers’ Association said that taxpayers did not like that idea. Their fear is that the money would be spent on something else. The County Counsel’s response to that is that the Ordinance lives forever and would govern the spending at any time. Library Board of Trustees Page 8 6. maintenance. Don’t overspend, but don’t skimelook for value. Lower the total cost of computer svstem ownership bv focusina on svstem 7. How soon aRer the new librarv completion will renovation of the Cole Libraw beain? Would anv of this tax monev be used for that pumose? Director Lange responded that if the tax measure passes, the expansion of the Cole Library may be done right away. If the measure does not pass, it will only be remodeled now and expanded later. Assistant Director Amour pointed out that it could be six months to one and a half years before the remodeling completion of the Cole Library, but interim service would be provided. When would the Dmess beain? It would begin just as soon as we move out of the Cole Library into the new one. 8. A woman commended the Libraw Board and StaK savina she braas all over the world about “our libraw.” She then advised that we not build a oalace, just a practical buildina with all the amenities, includina the necessarv meetina moms. etc. She also reauested that we make clear to the public that all monies collected in the tax will be returned to the Citv of Carisbad and will be allocated and dedicated to librarv use and not to the aeneral fund. She asked whether the Board could indeed assure this allocation of funds. President Curtin replied with an emphatic yes, stating that the legislation confines the money to that use on a pro-rata basis. He agreed with her emphasis on educating the public and assured her that the new library will not be a “palace.” 9. What are the results of the suwev? Director Lange replied that we have been working on them, but we don’t have final information yet. It is inwortant to her to add Sundav hours, and also to qet best-sellincr authors to come and visit. 10. We need a place for younu people to uo to mad, research. and studv in reasonable auiet and not be harassed. There is no place for the teens to ao after school until about 8 PM. President Curtin said his perception is that there are many young people in the library in the afternoon, and he believes it is due to our relationship with Carlsbad School District. 11. Manv kids don’t read anvthincr except their commters todav. Can some of the money be used to influence vouth to read books instead of iust lookina at their commter screens? There was no response to this question due to the following comment being made immediately. 12. Director Lange remarked that this is a problem bigger than the library. It is an issue for the family at home. He then explained different paths to the development of literacy. Trustee McCann added that his children and their friends love reading, probably due both to what they get at home and programs and special services at the school and library. Not all vouth am doina disr>leasinq thinas with technoloav (ea writim books). Library Board of Trustees Page 9 Trustee McCann then asked if there were any concerns regarding parkinq at the new librarv and how the public would feel about the construction of a parking structure with approximately $1-2 million from the tax. 13. new libraw. Yes, spend it on a Darkinq structure. We must be able to Dark in order to use the 14. books instead. A Parkina structure is an unamealina way to spend the money. Spend it on Trustee Moss stated that she would like to see much use of the meeting rooms and the library becoming a community center the way it used to be. 15. Create remote Darkina and shuttle Beode in. 16. Does the new libmw pmvide mom for omarams? Director Lange said there will be two rooms plus a conference room upstairs and study rooms upstairs. President Curtin said he also looks foward to fostering the library as the center of the community. 17. We need more ecruioment for both locations. 18. Will the auditorium in the new libraw accommodate theatrical Dlavs? Director Lange replied that it will not accommodate major productions, but it will work for plays with small casts and simple sets, small musical performances and play readings. Assistant Director Amour said that the library is in the business of providing services and resources to meet the needs of this community. We must keep up with technology, and there is a huge cost in keeping up with materials, media and formats. There is still demand for materials in older formats, and we must have both money and room for these collections. Director Lange made available copies of the Ordinance establishing the Library Authority. ADJOURNMENT: The Regular Meeting and Workshop of November 19, 1997 was adjourned by President Curtin at 8:OO P.M. Respectfully submitted , c Rebecca DiGangi Administrative Secretary ADULT LEARNING PROGRAM Monthly Report September 1997 1. Literacv Night at the Padres On September 5, twenty learners, tutors, and family members firom the Adult Learning Program were part of a group of over 100 literacy supporters fiom San Diego County attending the Padrearaves baseball game for “Literacy Night at the Padres.” In a pre-game ceremony, the collaborative work of the San Diego Council on Literacy was recognized, and audience members were urged to contact the Council to become tutors or learners. 2. ODt ometric Care The San Diego Council on Literacy in September received a $15,000 private foundation grant to underwrite the cost of providing eye exams and glasses to learners in need. Arrangements are being made with optometrists in each region of the county to provide this service.’ In Carlsbad, the husband-and-wife optometric team of Dr. Susan Daniel and Dr. Christopher Davis will be generously providing a complete exam and single-lens glasses, at their cost, to low-income learners referred by this program. 3. Adult Learnina Proeram Collectiolp For 13 years, Adult Learning Program staff have handled reshelving of literacy materials in the Main Library. In September, the Circulation Division assumed this responsibility, as well as that of shelf-reading the collection. This new arrangement makes handling of the collection consistent with the rest of the library, familiarizes more staff with the materials, is a more efficient use of staff time, gets materials back on the shelves faster, and keeps the collection in much better order. The Adult Learning Program is gratefbl to Penny Thompson and her staff for this service. 4. Reorpanhation and Restructuring Staff in September devoted much of their time to analyzing, reorganizing, restructuring, and streamlining tasks and procedures. Every form used for any purpose in the program is being evaluated, put into a master computer file, and redesigned if necessary. Much duplicated recordkeeping is being eliminated. In September, the major emphasis was on the tutor and learner intake processes. 5. Orientations and Trainings Two orientations for new learners entering the program were held in September. A tutor training on September 19-20 resulted in four new tutors. At the end of September, 27 learners were waiting for tutors. The long waiting times for learners is a problem that will need to be addressed again during strategic planning. Adult Learning Program Monthly Report October 1997 1. StaMqg Shirley Taylor was on vacation in Austria October 3-24; while there she fell and dislocated her shoulder, and so missed work the entire month. Fortunately, she had trained 3 volunteer tutors and staff member Elaine Lindsey-Paek to cover for her in the evenings, and they did a fine job doing extra duty throughout the month. 2. North Countv Literacv Plannine Group In the past, most of the San Diego Council on Literacy’s work has concentrated on the metropolitan San Diego area. Since North County is a different environment, cooperative efforts are now beginning to plan for this region’s particular needs. San Diego Council on Literacy Board of Directors President Jane Johnson and the Adult Learning Program’s Coordinator, Lynda Jones, are co-facilitating this planning effort. Representatives of 4 library programs, 2 community colleges, Head Start, and 2 nonprofit literacy agencies, as well as the retired Chief County Probation Officer and adult learnerlliteracy advocate John Corcoran have been invited to a first meeting at the Adult Learning Program on November 19. Jane and Lynda are working with consultant Carrie Scott in this process. -g The Wednesday evening math tutoring was expanded in October to include high school, college, and non-literacy-program adults needing help with math. Both the group’s tutor and the adult learners have found that having more people in the group enhances their study, even though each person is working at a different level. Math requires a lot of time working problems independently. Thus, the tutor can circulate helping different people, students appreciate not having someone always looking over their shoulder and they are more inclined to attempt problems on their own. Carlsbad High School is referring students to the program. 4. Additional Instructional Commters Two additional instructional computers, networked with the rest of the Computer Lab, became available for use in Classroom ‘T” (across the hall fhm lab) in October. They are being used especially in the evenings, when most pairs meet. Also, since most learners have particular problems screening out background noise, and some have extreme difficulty with hs, the additional computers offer a quieter environment. The location of the additional computers also enabled a revision in tutor training in October, so that demonstration of computer tutoring could take place in the same room where other tutor training segments were presented. Volunteers Randy and Carrie Scott devoted many late evening and weekend hours to working out the technical problems in adding these 2 new stations to the instructional computer network. 5-g In October, a revised tutor training format was trial-tested. Each trainee was paired with a mentor (experienced) tutor throughout the training. The mentor played the role of a learner during hands-on practice, as well as coaching the trainee. Two trainers supervised. This approach will be tried again in November. 6. Streamliniw and Ereonomic Issues Staff continued to devote a good deal of time during October to streamlining procedures, Both volunteers and staff are noticing positive results. In addition, ergonomic issues, particularly related to computer use by staff, began to be addressed, with wrist rests and foot rests installed. CARLSBAD CITY LIBRARY CENTRO DE INFORMACION Monthly Report September 1997 1.- Adult PrOa ramminu. On September 18, at the Girls Club, Centro Supervisor Lizeth Simonson at the invitation of Eloise Allen, Director of the Head Start Program in Carlsbad, to give a presentation to a group of new parents with children enrolled in the 1997/98 school year Head Start Program. Lizeth welcomed the parents and explained about the numerous services that Carlsbad libraries have to offer to their families in the community. She also explained how the library and the Head Start families can be partners in our effort to encourage children to develop a love for reading. This event established, for its second year, the Partnership in Reading or, in Spanish, CompaAeros en la Lectura. Parents make a commitment to accompany their children to the Carlsbad Main Library or the Centro de Informaci6n to check out books. Parents read with the children or to them at the library or at home. Parents also agree to become regular library users themselves and to become acquainted with library resources. The Head Start children will receive, on their graduation day, their own library cards. Last school year 60 children received their library cards and most of them fully participated in the Summer Reading Program. Also on September 18, adult students from Vista Adult School's English-as-a-Second-Language (ESL) classes visited the Main Library, and Centro Supervisor Lizeth Simonson explained to the students about the services offered at the Main Library and the Centro. Children's Pr ocrrammi nu . Centro de Informaci6n resumed the bilingual storycraft on Tuesdays, Wednesdays, and Thursdays. The Tuesday and Wednesday morning storyhours are for preschool-age children, and the Thursday afternoon one is for all school-age children. After the story, the children are involved making a project related tothe story. There are four bilingual storycrafts per week. Tours at the Ce ntro de In formacibn. On September 2, a group of 5th grade students from Pine Elementary School visited the Centro. Centro Supervisor Lizeth Simonson gave information to the group about the Centro's library services and children's programs in both the Main Library and the Centro. She also showed the two computers available for the students to do their homework after school. On September 19, parents and children from the Head Start Homebased Program visited the Centro for a storytime and tour. Parents new to the program had the opportunity to apply for library cards. Tour at the Main Library. On September 18, a group of bilingual 5th grade children from Pine School visited the Main Library and the Head of the Children's Department John Quartarone and Centro Supervisor Lizeth Simonson showed the students and teacher the location of various materials. CARLSBAD CITY LIBRARY CENTRO DB INFORMACION Monthly Report October 1997 0 0 . Regular bilingual storycraft programs on Tuesdays, Wednesdays, and Thursdays continued during the month of October. 22 0 The Partnership in Reading, or, in Spanish, Compafieros en la lectura, a partnership between the library's Centro de Informaci6n and the Head Start Program, had a positive response from parents during the month of October. Parents have been accompantingtheir childrentothe library during this month, spending time reading to their children, and checking out books. 3.- Weedinu SDaniah CollOctiOn at Main. Centro Supervisor Lizeth Simonson and the Head of Collection Development, Susan Simpson, spent time during the month of October weeding the Spanish fiction, non-fiction, and reference books at the Main Library. Books were discarded either for their poor physical condition or to be replaced with new and more up-to-date information. 3.- Sto rm Water E ducation. On October 28, Centro Supervisor Lizeth Simonson attended a training at the Safety Center about water pollution, how city employees can prevent this problem, and possible solutions. This training was presented by Becky Watts Woo, Education Coordinator from the Resource Conservation District of Greater San Diego County. e e during this month. The Spanish Literacy group met eight times CHILDREN'S SERVICES DMSION MONTHLY STATEMENT SEPTEMBER 1997 September is the month for switchhg from Summer Reading Program mode to our regular school year schedule. Storyhoun resumed on Tuesdays and both sessions have been very well attended with over 50 children and adults at each one. StoryCraft also resumed with a 111 house. Wednesday Storytime and Saturday's Storytime for Kids continued with no drop-off fiom summer attendance. The Genealogy class for young people has been attended by 8 very enthusiastic 6" through 8" graders. The reason for this enthusiasm is the teacher, Bee Koons, who has been doing a wonderfid job. Children's staff has been very involved this month with the preparation for putting the Info People Grant money to use. The hardware and software has been installed. StaE has begun preliminary training for the Internet. Chris Pickavet, Technical Sexvices Director. has been kind enough to shan her expertise with staff Other training will include use and loading of the new software, as well as word processing. Starting October 24, one Library &member and one member of the supporting organization will attend 5 training sessions at San Diego State, so that they will be prepared to train others. The goal is to have everything up and running smoothly by Janua~y 1,1998. Children's staff Senior Librarian is part of the steering committee for next year's Summer Reading Program. This program will not only be used by all of San Diego county's libraries, but most of Southern California, as well. Anansi, the African folklore figure, will be the lhascot for next summer. Since Anansi is a spider, the theme is planned to include folk tales and the World Wide Web. The YA program will be something to do with technology, but their committee has not defined the theme more than that at the present time. CHILDREN’S DIVISION MONTHLY STATEMENT OCTOBER 1997 October was a month 111 of activities for all ages. Children’s Genealogy, a Halloween Costume Party, Storycraft and an Art Show were our special programs. Our regular programs were Tuesday Storyhours, Wednesday Storytimes, Prime Time Club and Storytime for Kids on Saturday. The genealogy class for children taught by Bee Koons was a smashing success and is the only one of its kind in the county according to sources on the Internet. Bee had many “hands-on,’ activities to excite and educate the 6* through 9* graders who participated. Special thanks go to Mary Van Orsdol of Genealogy, who helped set up this program. There were many class visits this month, primarily 1“ and 2“d graders from local schools. Beside the introduction to the library, children applied for and received library cards, which will get them off to a good start at school. A puppet show was presented to the younger classes, so they left the library with positive impressions. Part of the requirements for the Infopeople grant that eamed two new computers for the Children’s Library was that staff and one of the community partner organization would attend training workshops. Lois Smith, a parent advisor for the Interact Club will attend training classes from now on. The first workshop was attended by staff members John Quartarone and Melinda Land-Freshwater, and was veFy infornative. Craig Stone perf‘ormed magic tricks for the children and adults at the Halloween Party. The audience also enjoyed a costume parade, refreshments and party favars. The weeding process . -1 continues. . While most ._ of . the non-fiction and the “Easjt’ fiction sections are done, we still have to work on three sectiok of older fiction. COLLECTION DeVELOPMENT AND ACQUISITIONS STATISTICS REPORT September 1997 Current Month Fiscal BLT Direct PMSC Total to Date Year ---------- -----_---- -------_- --_--____ I tems Received Books - Adult Main Branch Centro subtotal Books - Children Main Branch Centro subtotal 375 120 64 12 1 0 440 140 131 149 0 200 20 3 1 24 503 1,507 76 339 1 19 500 1,945 151 310 152 332 1 6 304 640 Audio - Adult 60 10 70 369 Audio - Children 3 24 27 53 Video 45 19 97 161 362 Total Received 836 217 97 1,150 3,377 B & T = Baker & Taylor PMSC = Professional Media Services Corporation COLLECTION DEVELOPMENT AND ACQUISITIONS STATISTICS REPORT October 1997 Items Received --_-_-_------- Books - Adult Main Branch Centro sub t o t a1 Books - Children Main Branch Centro subtotal Audio - Adult Audio - Children Video Total Received 376 99 140 28 0 34 516 161 116 242 130 86 1 95 247 423 475 2,062 168 507 34 53 677 2,622 358 668 216 249 96 102 67 0 1,318 102 18 120 48 9 63 9 72 12 5 45 12 64 12 1 483 973 62 3 64 1,660 5,037 B 61 T = Baker & Taylor PMSC = Professional Media Services Corporation Genealogy & Local History Division Fiscal Year 1997/1998 Statistics September 1997 Research activity: eptember 1997 September 1996 FY1997/98 to date Reference questions 1,244 1,341 3,819 Regmered researchers 1,135 91 5 3,251 Circulation 155 127 546 Holdings: Added Added Added September 1997 FY1997/98 FY1996/97 Genealogy Non-Circ 63 138 632 Genealogy Circ 0 -34 41 Microfilm 11 20 41 1 Microfiche 1,370 1,370 5,054 CD 0 -8 20 to date Activities wi& the North San Diego County Genealogy Society: September 1997 September 1996 Total 1997 to date Volunteer hours 48 39 454 Programs 6 4 46 Program attendance 276 21 0 1,872 NSDCGS donations $1,557.85 $685.25 $10,838.94 FY1996/97 15,549 11,122 2,025 To tal 17,186 903 7,297 1 1 1,616 202 Total 1996 441 44 1,561 $18,285.00 Distribution of researchers: Carlsbad San Diegu County Los hgeles County Orange County ILverside County San Bernardino County Other California Counties .ilabama .hzona .irkansas Colorado Connecticut Florida Idaho Illinois Indrana Iowa Kansas Kentucky Massachusetts Minnesota hl.issouri Nebraska Nevada New Hampshire Sew Jersey Sew Mexico Sew York North Carolina Ohio Oklahoma Oregon Pennsylvania South Dakota Tennessee Texas Utah Washington Was*% D.C. West Via w1sc0nsin Guam Belgium England Germany Ireland Mexico Russia Total Maryland hlichigan )tember, 1997 FY1997/98 165 309 770 1,457 25 54 85 151 45 I 58 9 15 10 17 0 0 6 17 0 0 0 0 0 2 0 1 1 1 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 1 0 0 1 1 0 0 5 9 0 0 0 0 0 0 2 3 0 0 2 3 0 1 2 2 0 0 0 0 1 3 0 1 4 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 1,135 2,109 lT1996/97 1,852 7,533 222 689 248 76 124 1 96 11 9 3 15 1 3 6 1 2 3 3 3 10 10 7 16 22 2 1 2 12 3 6 5 38 2 4 3 18 0 30 4 1 4 1 1 1 3 1 13 1 11,122 Genealogy & Local History Division Fiscal Year 19971 1998 Statistics October 1997 Research activity: October 1997 October 1996 IT1 997/ 98 to date Registered researchers 858 958 4,109 Circulation 111 176 657 Reference questions 1,175 1,286 4,994 Holdings: Added .idded Added October 1997 R'1997/ 98 FY1996/97 Genealogy Non-Circ 60 198 632 Genealogy Circ -8 -42 41 Microfilm 0 20 41 1 Microfiche -48 1,322 5,054 CD 0 -8 20 to date Activities with the North San Diego County Genealogy Society: October 1997 October 1996 Total 1997 to date Volunteer hours 40 56 494 Programs 5 4 51 Program attendance 202 162 2,074 NSDCGS donations $586.16 $762.90 $1 1,418.31 FY1996/97 15,549 11,122 2,025 Toml 17,246 895 7,297 11 1,568 202 Total 1996 441 44 1,561 $1 8,285.00 Distribution of researchers: Carlsbad San Diego County Los Angeles County Orange County Riverside County San Bemardino County Other California Counties Alabama Arizona Arkansas Colorado Connecticut Florida Idaho Illinois Indiana Iowa Kansas Kentucky Maryland Massachusetts Michigan Minnesota Missouri Ne bras ka Nevada New Hampshire New Jersey New Mexico New York North Carolina Ohio Oklahoma Oregon Pennsylvania South Dakota Tennessee Texas Virginia Washington Washington, D.C. West Virginia Wisconsin Guam Belgium England Germany Ireland Mexico Russia Total lctober, 1997 R'1997/98 132 61 3 595 2,751 26 93 43 251 17 93 17 37 13 49 0 0 8 32 1 1 0 0 0 2 2 3 0 1 0 4 0 0 0 0 0 0 0 0 0 1 0 0 0 1 0 0 0 1 0 0 0 9 0 0 0 0 0 0 0 3 0 1 0 3 1 3 0 4 0 0 0 0 0 3 0 1 1 0 0 5 0 0 1 1 0 0 0 0 0 0 1 1 0 0 0 0 0 2 0 0 858 3,969 FY1396/97 1,852 7,533 222 689 248 76 124 1 96 11 9 3 15 1 3 6 1 2 3 3 3 10 10 7 16 22 2 1 2 12 3 6 5 38 2 4 3 18 0 30 4 1 4 1 1 1 3 1 13 1 11,122 LA COSTA BRANCH LIBRARY MONTHLY REPORT SEPTEMBER 1997 SEPTEMBER CIRCULATION Branch circulation totaled 22, 083 for the month. Of this total, 10,912 adult items, 8,303 children's items, 2,196 video tapes and 24 CD ROMS were checked out to patrons. This was an average of 883 items each day, or 82 items hourly. Total circulation decreased 1 % over September 1997. USERS This month's total user count was 16, 770. This figure is suspiciously.low when measured against the circulation statistics. Circulation statistics dropped only 1 %, whereas the user count dropped 23%. This is very unlikely. Circulation statistics are far more accurate than the door counter which counts people coming in single file only. If more than one person comes through the double door at one time, the count is still only one. This problem will be monitored and hopefully resolved in October. CHILDREN'S ACTIVITIES The children's arm began coming alive this month with student report needs. Favorite subjects this month were the states, Native Americans, health and science. The BookBuddies program began again with growing interest fkm students. Reference questions hit a new high with 615 questions recorded. #€W STAFF Interviews wem held in September to fill the new full time Branch Circulation Supervisor position. From a field of 7, Molly Cook was selected. Molly has been a part-time employee at the Branch for 11 years. Her experience has been broad with circulation, reference, and audio material selection. She will begin her new position November 17'". To fill vacancies lefl by Elaine Wong, and Robert Johnson, two new part-time circulation clerks have been hired. They are Dorothy Buttera, and Mary Stepp. Patricia MacGillis has been hired as a substitute in the Children's area. LA COSTA BRANCH LIBRARY MONTHLY REPORT OCTOBER 1997 OCTOBER CIRCULATION Branch circulation totaled 23,201 items for the month. Of this total, 10,868 adult items, 9,241 children's items, 2,475 video tapes and 43 CD ROMS were checked out to patrons. This was an average of 892 each day or 85 each hour. Total circulation increased over 1 % from October 1996. USERS This month's user count was 18,459, or 710 each day, 68 hourly. This is a 2% drop in users since October 1996. - The accuracy of the counter is questionable when considering that the circulation is going up. It is being considered that people walk closer together to get through the security gates, therefore the counter can only sense one person when there might easily be two. Branch staff will continue to study this situation. BlOGRAPUIES Keeping consistent with the main library a collection of new biographies has been identified and now is broken out into its own section. This action is based on the many requests we have had from patrons wishing to 'browse" biographies. NEW SHEL VlNG The range of 42" magazine shelving was replaced by a range of 90" multi-use shelving. Magazines and New Books are on the front side of the range immediately within the patron's line of vision as they enter through the front door. The back side of the range houses the New Biography section and the Large Print books. This shift of books eased the crowded conditions of the Mysteries and Large Print . Both of these collections were too tightly shelved to accommodate all the books. Some were being kept on book trucks or countertops. Now they can all be in shelf order and more easily found by library users. M-8 Graphlcr Form Count (Y.T.D.) 8 1.037 GRAND TOTAL Form cwnt (This month) 22,837 JUL AUG SEP OCT NOV DEC (Lutmonth) 23,805 (Y.T.D.) 103,874 GRAND TOTAL REFERENCE ACTIVITIES FOR SEPTEMBER, 1997 Reference Questions totaled 7,551 during the month of September, an increase of 658 over last year. Reserves totaled 2,414, a decrease of 32. Online Searches totaled 515, an increase of 507 over last year. This figure includes Public Internet Access sign-ups, whch totaled 420 during the month of September. Interlibrary Loans totaled 107 items received and 89 items were sent to other libraries. Also in September, there were 613 questions answered at the Information Desk. This total was down 127 questions from September, 1996. During the month of September, there were: 2 Library Skills Classes, 1 Job Search Class and 1 MiraCosta Entrepreneur Class. There was a Reference Materials Selection Meeting on September 4, during which $310.00 was spent on new titles and $2791.00 was spent on updates. Callie Ahrens attended an IIE Meeting on September 2. Suzanne Smithson represented the library at the California State Library Young Adult Service Forum on September 22 and 23. Char Kennedy attended the SERRA Reference and Collection Committee meeting in Coronado on September 1 1. Cathy Miller and Margaret Wininger attended the Newspaper Indexing Project indexers meeting on September 19. REFERENCE ACTIVITIES FOR OCTOBER, 1997 Reference Questions totaled 7,161 during the month of October, a decrease of 436 over last year. Reserves totaled 2,802, an increase of 302. Online Searches totaled 561, an increase of 551 over last year. This figure includes Public Internet Access sign-ups, which totaled 528 during the month of October. Interlibrary Loans totaled 126 items received and 98 items were sent to other libraries. Also in October, there were 703 questions answered at the Information Desk. This total was down 65 questions from October, 1996. During the month of October, there were: 5 Library Skills Classes, and 1 MiraCosta Reference Class. Char Kennedy attended 2 Water District map scanning demos on October 22 and 29. This is in conjunction with developing the city-wide records management system. Suzanne Smithson attended a Young Adult Committee Meeting in Escondido on October 30. Technical Services Report September 1997 In September, Technical Services staff added 877 new print items and 273 audiovisual items to the library's collection. They deleted 1,185 print items and 301 audiovisual items from the database. Patrons used home computers to dial into the library catalog 260 times. The "patron placed holds" feature of our Inlex system, where patrons can place their own holds at any public terminal, continues to be heavily used. In September, 28% of all patron holds were placed by the patrons themselves, rather than by staff. Patrons at the La Costa Branch are especially enthusiastic users of this feature. Last month, 43% of all holds at the branch were placed by the patrons directly. Sharon Pond, the part-time Library Technician in Technical Services, resigned August 28, 1997. Since she was responsible for processing serials and standing orders, this has given us the opportunity to reevaluate the procedures for these materials, in order to simplify the procedures for handling subscriptions that are received monthly or more frequently and to make the holdings statements in the catalog more easily understandable to the patrons. Sharon's position has not yet been filled. Chris Pickavet conducted two workshops on how to use the Internet for staff in Children's Services, to be followed by a third in October. The workshops concentrated on sites of special interest to children, especially sites that contain information useful for typical homework assignments, such as reports about the states. Technical Services Report October 1997 In October, Technical Services staff added 1,108 new print items and 188 audiovisual items to the library’s collection. They deleted 1,105 print items and 68 audiovisual items fiom the database. Patrons used home computers to dial into the library catalog 229 times. The major project for the month was the implementation of the Biography Collection at the Main Library, which will probably be mentioned in other division reports as well. There are now more than 500 items in this collection. The majority of these items were already in our non-fiction collection. To move them to the new collection, Technical Services staff typed and applied new spine labels and modified the call number, collection, and location information in INLEX. The first new biography to be cataloged for the collection was Benedict Arnold: Revolutionary Hero, by James Martin.. Chris Pickavet conducted the final workshop in her series on how to use the Internet for staff in Children’s Services, installed e-mail sohare, and instructed staff in its use. 'y a h r k G c. 0 I- C E W & Eo Serra Cooperative Library System Plm 'ny Retr eat October 27-28. 199 7 AGENDA ondav. October 27 11:oo - 12:oo 12:oo - 1:oo 1:oo - 2:oo 2:00 - 3~30 3:30 - 4100 4:oo - 5:oo 6130 - 7:OO 7:OO - 8:30 Serra Administrative Council and System Advisory Board Meetings Introduction to Retreat - Barbara Will Logistics - Sue Swisher Background Information . . . CLSA and the Serra Cooperative Library System - Sue Swisher Current climate (technology; Library Services and Technology Act; other types of libraries in Serra area) - Barbara Will Future trends (multitype library network/the Library of California - Barbara Will) Lunch Serra Needs and Potential Services . Other desirable services . Technology plan . CLSA-funded services Positioning for the Library of California Other Individual Prioritization/Refreshment Break Funding Options/Feasibility Assessment for Priorities Hospitality Dinner/Speaker David Flint, County of Los Angeles Public Library - 7:OO - 8:oO 8:OO - 9:30 9:30 - 9~45 9~45 - 10:30 10~30 - 11:OO 11:OO - 12~30 12:30 - 2:OO )c2:00 - 3:oo 3:OO - 3~30 Breakfast Services NeeddFunding Options Refreshment Break Priorities for Services and Funding Strategies Consideration of Lower-Priority Services Staffing Implementation Lunch and Check Out Funding Strategies for Staff Duties and Compensation Next Steps Serra Planning Retreat October 27-28, 1997 Name Aponte Jose Campbell Anne The following people will be attending the Retreat at La Casa del Zorro in Borrego Springs. Position Jurisdiction AC Oceanside Public Library AC National City Public Library AC = Administrative Council Member SAB = System Advisory Board Member - ~ Esquevin Christian AC Coronado Public Library Gotti Margaret AC El Centro Public & Imperial County Free Libraries Moore Palmer I Crouch I Marilyn I AC I San Diego County Library I Helga AC San Diego Public Library David AC Chula Vista Public Library ____ ~~ ~~ Jamieson L’ Heureux Myers Pinter ~ ~~ T Giff ~ I AC I Carlsbad City Library Thomas SAB San Diego City AM SAB Carlsbad Bertha SAB Calexico Elizabeth SAB Escondido I Mello I Marjo I AC I Brawley Public Library I Will Cain Sultan Swisher [Mitchell I Laura I AC I Escondido Public Library I Barbara Facilitator California State Library Kathy Staff Serra Pat Staff Serra Susan Staff Serra I Tauler I Sandra I AC I Camarena Memorial Library I I Berrnan I Ronnie I SAB I ChuIa Vista I (Hoie I Toni I SAB 1 Coronado Wilson I Marilyn I SAB I San Diego City I EKERYTHING YOU NEED TO mOWf Jmuq.~4,1998 through September 9,2OOO . 1 -: b _a -: - AthvertbQtstateofcalifomial - Gold was disakered on January 24,1848 in the the GoDd Rush of 1849, leading to California's statehood on Sept&ber v 9,1850, and; Goved 6& Wilson issued Executive Order 74-94' in January 1994, which calk for adion to plan, organize and knpbmemt thoseprojec&,programsandeve~whichwH1bestcommcrinorate CalHwnia's Gold Discoveryto Statehood SesquicentmW.~ I Cornmmomfe Our Past, Celebrate Our Futum vah, &eating mm: -3: @5 ~ The Ca/lfomh OaldfWcavety to StatelroodSe8qulcendsnnldwili bring together the people of California through events and plograms, to commemorafe our past and cadebrate our future. The Sesquicentennial will &owcase California's social and historic character, develop an appre- ciation of California's natural and cultural heritage, and provide a stimulus for economic develop ment and increased tourism. In addition, the Sesquicentennial will remind the world of California's impact on changing trends, technology and international economics. The California Sesquicentennial is for everyone. It will energize the California spirit leaving a legacy for generations to come. CALIFORNIA STATE LIBRARY TELEPHONE 191 6) 654-0 1 74 LIBRARY-COURTS BUILDING P 0 BOX 942837 SACRAMENTO, CA 94237-0001 August 29, 1997 TO: California Public Library Directors Information copies to: CLSA System Coordinators Members of the Advisory Council on Libraries Dr. Kevin Starr, State Librarian of California vs Dr. James Quay, Executive Director, California Council for the Humanities FROM: SUBJECT: Participation in Gold Rush: A Literary Exploration Sesquicentennial Reading and Discussion Groups . The California State Library and the California Council for the Humanities invite you to participate in the commemoration of the 150th anniversary of the discovery of gold (1 848) and statehood (1 850), by sponsoring reading and discussion groups centered around the definitive anthology on the period, Gold Rush: A Literary Exploration. Information about the anthology is attached. We anticipate that 40 library sites will be able to participate in this exciting program. If selected to participate, your library will receive up to thirty complimentary copies of the anthology, publicity and promotional materials, an additional $1 00 towards publicity, and a stipend of up to $400 for a local scholar to lead the discussion. Conditions of Program: 1. Hold a reading 8, discussion group based on the Gold Rush anthology comprised of a minimum of four sessions. The group should be scheduled in conjunction with other Sesquicentennial programs in your area. 2. Contact a local humanities scholar(s) to lead the discussion group. 3. Publicize the discussion group and make copies of the anthology available to participants, and the public. 4. Submit a final report outlining discussion group activities, number of participants, publicity, etc. 5. Discussion groups must be completed by September 2000. Evaluation Criteria: 1. Benefit of this program to the community and the library. 2. Partnerships established in support of the discussion groups. 3. Planning and organization for discussion groups. 4. Involvement of humanities scholar(s) as a discussion group leader. 5. Publicity plan for discussion group. If your library system has multiple branches and wishes to apply for discussion groups at multiple sites, please submit a separate application for each library site. Please limit your applications to five sites for one library system. Please complete the attached application form. Three copies of the application must be submitted no later than 4:45 p.m. on Friday, October 17, 1997. Faxes will not be accepted. Please send three copies of the completed application to: California’s Reading & Discussion Groups California Council for the Humanities 312 Sutter Street, Suite 601 San Francisco, CA 94108 Selected participants will be announced in early November. A meeting with the publisher of the anthology and Council representatives will be slated for participants during the California Library Association Annual Conference in November 1997 in Pasadena. For further information, we encourage you to contact: San Diego: Amy Rouillard, California Council for the Humanities, 619E32-4020 Los Angeles: Felicia Harmer Kelley, Califoria Council for the Humanities, 21 3/623-5993 San Francisco: Ralph Lewin, California Council for the Humanities, 413391-1474 Sacramento: Susan Hildreth, California State Library, 91 6/653-7391 This is an opportunity for public libraries in the state to play a major role in stimulating discussion about the historic events that have and continue to shape California. We hope that you take advantage of this opportunity. CALIFORNIA STATE LIBRARY LIBRARY-COURTS BUILDING P.O. BOX 942837 9 SACRAMEf \ITO, CA 94237-0001 TELEPHONE: (9 161 654-0 i 7.i CALIFORNIA STATE LIBRARY and THE CALIFORNIA COUNCIL FOR THE HUMANITIES SESQUICENTENNIAL LIBRARY READING & DISCUSSION GROUP APPLICATION District: State Assembly: 74 State Senate: 38 Congressional: 43 Address: Carlsbad City Library, 1250 Carlsbad Villaqe Drive Carlsbad CA 92008-1991 Telephone: (760) 434-2889 E-mail: N/A Number of copies of Gold Rush: A Literary Exploration required: 20 BUDGET (Allowable expenses to request to total no more than $500) Requested: Scholar(s) Honorarium (up to $400) ............. $400 Total Amount Requested .............................. $500 Publicity & Printing (up to $100) ................... $100 In-kind Cost Share (lo match amount requested) : Rental of auditorium or meeting room ........... $200 Staff or volunteer time ................................... $150 Phone ............................................................ $ 20 Postage ........................................................ $ 80 Other (Please specify). ... .~%ES?KF.~,F. 1. $ 50 Total In-kind Cost Share ............................... $500 CARLSBAD CITY LIBRARY SESQUICENTENNIAL LIBRARY READING & DISCUSSION GROUP APPLICATION COMMUNITY BENEFIT The City of Carlsbad has a very active local historical society as well as an official Historic Preservation Commission. A year ago, the Commission was transferred to the library from the city's Community Development Department. With this move, the Commission began to change its direction, becoming more focused on education and information. The Commission, in close partnership with the library, the city Arts Office, the Historical Society, and the school district, has become more involved in public programs that tell the story of Carlsbad's history and its place in the larger history of the state. The Sesquicentennial celebration is a wonderful opportunity for the library and its local partners to highlight this history as it relates to Carlsbad, to California, and to the Mexican and Indian influences in this part of the state. It is anticipated that publicity generated for the sesquicentennial program wd raise community awareness of and interest in local and state history. The hoped for result, in addition to enhancing local partnerships, wdl be to foster a greater level of participation in community events sponsored primarily by the Carlsbad Historical Society. Programs and events relating to local and regional history are expected to find new and larger audiences. Historic preservation issues in general are likely to get more attention. And the important archival work of collecting photographs and memorabilia as well as the production of oral and written histories are expected to be enhanced as well. -. PARTNERSHIPS As noted above, the primary partnerships involved in local history include the Carlsbad Historical Society, the Carlsbad City Library, the Historic Preservation Commission and the Arts Office (both of which are attached to the library), and the Carlsbad Unified School District. For the planned reading and discussion group project, all of these organizations will be invited to participate. The library works closely with the Board of the Historical Society as well as with staff from the Arts Office. The Historic Preservation Commission receives funding from the city and is staffed by the library. Members of this commission are appointed by the city council to serve in an advisory capacity and their recommendations for city sponsorship .. and support are generally well received. Although the discussion groups are hkely to be composed primarily of adults, high school students with an interest in literature or in state and local history will also be invited to participate. Well in advance of the local public relations campaign, the project manager will meet with representatives of each of the partners to present details about the discussion groups and to solicit their support and participation. The Arts Office is proposing a series of Chatauqua presentations featuring Susheel Bibbs in the role of Mary Ellen Pleasant. The planned discussion groups would be held on dates that would complement these community presentations. The Arts Office, the Historical Society, and the Friends of the Library will all publish announcements and descriptions of the upcoming discussion groups and other Sesquicentennial activities in their respective newsletters. Combined membership in the three organizations is about 1,400. PROGRAM DETAILS Discussion group sessions will be held during the month of March 1999. The primary reason for selecting this time period is that the Arts Office is proposing a series of Chatauqua presentations during this same month. The presentations would feature Sasheel Bibbs in the role of Mary Ellen Pleasant. Having both events available to the community during the same time frame, but on different days, will make the public relations campaign just that much stronger. The site for discussion group sessions will be Heritage Hall, one of the more significant historic buildings in Carlsbad. The building, which was originally built in 1926 in another part of town and later moved to historic Magee Park, served as St. Patrick's Catholic Church and later as the first town library and city hall. With its location next to Magee House, the Historical Society's headquarters and current museum and archival facility, Heritage Hall will also provide an opportunity to introduce discussion group participants to other local history resources. There is seating in the hall for up to 50 people. The expectation is that this type of event will probably attract about 20 to 30 .. people for each session. The target audience for the program will be teens through senior citizens who are likely to be interested in and wish to participate in lively discussion groups on the literature and history of mid- 19th century California. Specifics on the publicity campaign are described below. PERSONNEL Discussions will be led by David Drielsma, a local resident and instructor of California History at Mira Costa College in Oceanside. Mr. Drielsma has lived and taught in various parts of California for the past 50 years. After attending Pasadena City College, Mr. Drielsma completed a BA degree in Political Science and History at the University of Southern California. This was followed by a Master's Degree in History at U.C. Berkeley. He began teaching high school hstory classes in Shasta County and then moved to Escondido, where he taught history for 30 years, until 1988. Since 1988, Mr. Drielsma has taught California history and geography at Mira Costa College. He is a member of the California Study Association and the Mira Costa Community Speakers Bureau, volunteering to talk about California history for a wide variety of local organizations. . PUBLICITY As was noted above, the monthly newsletters of the Arts Office, the Historical Society, and the Friends of the Library will be used to publicize the discussion groups, to give contact names and phone numbers, and to recognize the leadership role played by the State Library and the California Council for the Humanities in developing and supporting the project. In addition, news releases on the series will be sent to THE SAN DIEGO UNION, THE NORTH COUNTY TIMES, THE CARLSBAD SUN, and THE BEACH NEWS. Public service announcements will also be used by Daniels Cablevision as part of its regular Community Access TV programming. The library also expects to play a major role in promoting the event. At selected times during the Sesquicentennial' celebration, the library's wall display areas and exhibit cases will be used to highlight local and state historical events and memorabilia. Flyers promoting the discussion groups will be printed and distributed within the library. Bibliographies of resources on state and local history will also be developed and printed for distribution. And the library's own monthly calendar of events will be used to feature information on the discussion groups and on other events related to the Sesquicentennial. To reach out to Carlsbad and La Costa Canyon high school students, teachers of high school English and history classes at both schools will be asked to promote the program in their classrooms. I L4vlq 4 - .- Geoff hour Carlsbad City Library 1250 Carlsbad Village Drive Carlsbad, CA 92008- 199 1 November 3, 1997 Grant Number: R&D97-33 Dear Mr. Armour: Congratulations! I am pleased to inform you that the California Council for the Humanities. in collaboration with the California State Library, has given approval to your request for participation in Gold Rush: A Literary Exploration Sesquicentennial Reading and Discussion Groups. The award is in the amount $500 and 20 copies of Gold Rush: A Literary Exploration. You, along with the other grantees, are invited and encouraged to meet the publisher of the anthology, Malcolm Margolin of Heyday Press, at the California Library Association Annual Conference to discuss the book and how it can be used in a reading and discussion group. We will be meeting in the Pasadena Convention Center, Room 107 (the Little Theater), from 10:30 am - 12:OO pm, Sunday, November 16, 1997. Please sign the enclosed copy of this letter, along with the certification sheet, and return it in the self-addressed envelope provided. This will confh acceptance of the grant and the provisions outlined in the enclosed "Grant Agreement." Upon receipt of the signed copy of this letter, the CCH will issue a check in the full amount of the award and have the books you requested sent to the above address. All publicity and printed or visual materials related to the project must specify that "this project is made possible in part by a grant from the California Council for the Humanities, a state affiliate of the National Endowment for the Humanities and the California State Librury. I' The publicity materials will be sent to you shortly. Thank you for playing an important role in stimulating a statewide discussion about the historic events that have shaped and continue to shape California / Please feel free to call on our staff for any assistance we might be able to provide. Assistant Director cc: County Librarian RL/Cgp Enclosures ..._._........ SAN DIEGO REGIONAL LIBRARY AUTHORITY SPECIAL MEETING NOVEMBER 3,1997 OCT 1997 ='- 2:OO p.m. - 5:OO p.m. LIBRFRY City of Cdrlsbad COUNTY ADMINISTRATION CENTER ROOMS 302-303 AGENDA INTERIM CHAIR: Pam Slater, Board of Supervisors, Third District 1. 2. 3. 4. 5. @ 7. 8. Roll calVIntroduction of mernbedstaff Election of Chair and Vice-Chair Rules of Procedures Review of Resolution adopted by the Board of Supervisors establishing the Authority Review the County Community and Branch Library Improvement Ordinance a. Comments for change Discussion regarding inclusion of the Law Library Determination of Date, Time, Place of regular meetings Public Communication the Office of the -ad of SAN DiEGO COurVTy~UBLIC LAW LIBRARY Serving the legel informetlon needs of Sen Diego County citizens 8inm 1807 CHARLES R. DYER Dlreciclr of Cibrsnes ad Secretary to the Board Maw library 1105 Front Street. Sen Diego. Csldomia 92101-3999 (619) 531-3004 Fax l€il9)239-i563 cdyerC)sdcl!.org BOAR0 OF TRUSTEES Judge Thomas R. MtcheN. Pffsidenr, Son 0-0 Jane Alshukr. Esq.. Escondido Judge Patrick Yim Cowett, Sun Dmgo James 0. CmSby, Esq.. sen Diegc? Jd5e DpV;d M. GjX Son Diego Judge Thomas C. Hsndrix, South Bay Slapher! F. Lambert, Esq.. El Cafon Tlw Hoiicwatdt. Pam Slater Third District Suptv-visor, County of San Diego and Chair, %ii Diego County Library Authwity (711 brhalf of the Board of Trustees of the San Diego County Public Law Library, I \vi.ili to thank vou and the members of the Board of Supervisors for allowing the County l'iilllic*Law Library to be considered as one of the public libraries to benefit from tlw ntw County Library Authority's mn-to-be proposed temporary sales tax. Siibst*qurnt to the Board meeting on October 21, we received the results of a poll ccdiicttd by the City of San Diego and San Diego County Library Services. Since the poll +ocvs that the inclusion of the Law Library in the sales tax ballot measure may ,idiww!iv aftt'ct the measure's chances of passage, the Law Library Board of Trustees, in ,I mtvtin# on (ktober 22, decided to withdraw its request for inclusion in the County 1Av.irv Autlicvitv's plans. Attached are two pages from the results of the poll, with part 1 iit1n t rmii I ts highlighted. at a majority of those who are familiar with the Law I-iPr,. ry pt'rwii\'t' its need but most people simply do not know enough about the Law I .ihilrY tv wtablish an o nion. As a result, questions 25 and 26 show that the Law I ibr:irv's prtwnce adv P rsely affects the potential outcome of the ballot measure. Rather tlim ti:y to mount a public retations effort to overcome this lack of familiarity, we would pwfcr to puII out of the campaign altogether in hopes that the Authority and the other public librtirics can still win, in spite of the loss of support from the many Law Librarv frlt-iids and patrons throughout the County. We wish the remaining libraries well. Qtitytioii 24 shows At \'our Oct&er 21 bard meeting, Supervisor Dianne Jacob nclted that the t'it iy > temporarv measure and that regular financing of our public libraries is wot*tiill\~ tvhind vther-counties in California. Your Honorable Board requested that t-hit*t A~lniinistratiw Officer Lawrence Prior report back in thirty days with some ideas for- Iwttr-r loiig-tvrm financing. We respectfully request that the San Diego County I'r:blic- I .,nv I.ibrary be considered in that report or in a similar one. d0Z:ZO L6-82-330 TUESIAY, CCIQBER 21, 1997 RESOLUTION NO. 9 7 -3 2 9 RESOLUTION ESTABLISHING THE SAN DIEGO COUNTY REGIONAL LIBRARY AUTHORITY AND SPECIFYING ITS PURPOSES On Motion of Supervisor Harn , seconded by Supervisor Slater , the following resolution is adopted: WHEREAS, Revenue & Taxation Code section 7285.5 authorizes the board of supervisors of any county to establish an authority for specific purposes, and fiuther authorizes the authority to adopt an ordinance proposing a transaction and use tax (hereinafter referred to as a “sales tax”), subject to approval by a vote of the qualified voters of the County voting in an election on the measure; and WHEREAS, the Board of Supervisors intends that the ordinance proposing the sales tax shall be subject to approval of a two-thirds vote of the qualified voters of the County voting in an election on the measure based upon current law requiring such a special tax to be .subject to two- -.- thirds voter approval requirement; and WHEREAS, the Board of Supervisors supports quality library programs, operations, and facilities for use by the citizens throughout the region of the County of San Diego; and WHEREAS, the revenues raised by the increase in the sales tax shall be for the purpose of supplementing, not supplanting, funding for library programs, operations, and facilities, with the proceeds of the sales tax to be distributed to each of the eighteen Cities in the County, and to the County for the unincorporated area of the County, in proportion to the sales tax revenues ~ generated within such Cities and the unincorporated area of the County; and WHEREAS, the Board of Supervisors desires to create such an authority for the purposes - 1 as hereinafter set forth, NOW THEREFORE, BE IT RESOLVED as follows: 1. Pursuant to Revenue & Taxation Code section 7285.5, there is hereby created and established in the County of San Diego, the San Diego Regional Library Authority (hereinafter the “Authority”). 2. The Authority shall adopt an ordinance proposing a sales tax conforming to Part 1.6 (commencing with section 725 1) of the Revenue & Taxation Code at a rate of one-quarter of one percent (1/4%) for a five-year period. 3. The proposes sales tax ordinance shall be approved by a two-thirds vote of the governing body of the Authority and by a two-thirds vote of the qualified voters of San Diego County voting in the election on this measure. 4. The purpose of the sales tax shall be to raise revenues for library - prop;rams, operations. and facilities. The proceeds of the sales tax shall be distributed to each of the eighteen Cities in the County, and to the County for the unincorporated area of the County, in proportion to the sales tax revenues generated within such Cities and the unincorporated area of the County, offset by reasonable and necessary Authority expenses and 0th istributions as authorized by this resolution. For purposes of the seven City library jurisdictions, the County Library jurisdiction, and the County Law Library (if permitted to receive revenue by the Authority pursuant to section 5), the terms “library programs, operations, and 2 facilities’’ shall include library related computer system automation and library related program administration. For each fiscal year, the County library jurisdiction shall receive a distribution of sales tax revenues for program administration of one-percent, and for computer system automation of one-half percent, of the total sales tax revenues for that fiscal year generated in the eleven Cities which are part of the County library jurisdiction and the unincorporated area of the county. 5. As part of the sales tax ordinance, the Board of Directors of the Authority may permit the San Diego County Law Library to receive revenue from the sales tax, in which case the Law Library shall receive 5.7% of the sales tax that would otherwise be distributed to each jurisdiction. 6. The increased sales tax revenues are intended to supplement, and not supplant, a required maintenance of effort of operational and maintenance expenditures for library purposes in each of the seven City library jurisdictions, the County library jurisdiction, and, if permitted to receive revenue pursuant to section 5, the County Law Library. For the County library jurisdiction, the County library dedicated share of property tax revenues are excluded fiom this maintenance of effort. 7. The Authority shall have all the powers set forth in Revenue & Taxation code section 7285.5 and shall have the following additional powers: a The Authority may enter into contracts as necessary or convenient to carry out its purposes and powers, including the power to arrange for an independent audit of the fmancial transactions of the Authority, which must be conducted annually. b. The Authority may sue and be sued, except as otherwise provided by law, in all actions and proceedings, in all courts and tribunals of competent jurisdiction. All claims - 3 for money or damages against the Authority shall be governed by Division 3.6 (commencing with section 810) of Title 1 of the Government Code, except as provided therein, or by other statutes or regulations expressly applicable thereto. e. The Authority may utilize real and personal property, facilities, resources, personnel, and services of the County of San Diego and its departments, include staff assistance fiom the staffs of the cities, as may be necessary or convenient to carrying out its purposes and powers. d. The Authority may do all things necessary or convenient to carry out the purposes for which it is established. 8. The Authority shall be organized as follows: a. The Authority shall be governed by a Board of Directors of 19 members, including the Mayor, or hidher designated Council Member, of each of the 18 cities within the County of San Diego, plus the Chairman of the Board of Supewisors, or other Board member as designated by the Chairman. b. The Board of Directors shall have a Chair and a Vice Chair who shall be elected by a majority vote of all the members of the Authority, who shall hold office at the pleasure of the Authority not to exceed one year, and who shall have such duties as the Authority may prescribe. c. The Authority shall hold its initial meeting, which shall initially be chaired by the Board of SuperVisors member representative. At that meeting the Board of Directors shall elect a Chair and Vice-chair and approve such other actions as may be necessary and convenient to carry out its purposes. The Board of Directors may hold such other meetings as needed to carry out its purposes. - 4 d. At the time the Authority has completed all of its purposes as authorized herein, and as expressed in the sales tax ordinance, the Board of Directors of the Authority shall take whatever action necessary to abolish the Authority. The Authority automatically shall be abolished by operation of this resolution on the specified date for either of the following events: (i) On the close of business December 3 1, 1999, if an election on the sales tax ordinance has not been conducted by that date, or (ii) On the date in which the Board of Supervisors certifies the results of the election if the sales tax ordinance is not adopted by a two-thirds vote of the voters voting at an election held prior to December 3 1, 1999. e. The Authority shall adopt rules of procedures which shall be similar to the Rules of Procedure of the Board of Supervisors of the County of San Diego and may adopt such other policies, rules, and regulations as may be necessary or convenient to the performance of its powers. 9. The sales tax ordinance shall provide that all reasonable and necessary staff to and costs of the Authority shall be provided by the County of San Diego, and further, that the County Chief Administrative Officer, County Counsel, County Auditor and Controller, County Treasurer, and the County Clerk of the Board of Supervisors shall serve as ex-officio executive officer, counsel, auditor, treasurer, and clerk to the Authority. The Authority also may obtain additional StafYassistance fiom the existing staffs of the cities who are represented on the Board of Directors of the Authority. The sales tax ordinance shall further provide that the County shall be reimbursed by the Authority &om the proceeds of the sales tax for the costs incurred by the County in conducting the election, the annual audit, and for representing the Authority in any legal action filed against the Authority. PASSED AND ADOPTED by the Board of Supervisors of the County of San Diego, State of California, this 2lday ofoct 1997, by the following vote: AYES: Cox, Jacob, Slater, Roberts, Horn NOES: one ABSTENTIONS: No ne ABSENT: None STATE OF CALIF0RNIA)ss County of San Diego) I hereby certify that the foregoing is a full, true, and correct copy of the Original Resolution which is now on file in my office. THOMAS J. PASTUSZKA Clerk of the Board of Supervisors Kad J. Tomink, Depty f 97-329 10/21/97 (1) 6 I CARLSBAD CITY LIBRARY I Statistics CIRCULATION MAIN LIBRARY Print Audio Video TOTAL BRANCH Print Audio Video TOTAL: CENTRO Print Audio TOTAL: GRAND TOTAL: REFERENCE QUESTIONS Centro Genealogy Children's Adult Online Branch TOTU: MEDIA/GRAF"ICS PROIECTS Media Graphics TOTAL September 97 Seutember 96 Seutember 97 % Change 47,196 45,063 -5 % 7,604 7,025 -8 % 7,993 7,115 -11 % 62,793 59,203 WO 17,257 16,708 -3 % 3,026 3,422 13 % 237.l 2,195 -7% .. 22,654 22325 -1% 807 693 -14% 159 148 -7% 966 841 -13% 86,413 82,369 -5% 1,027 620 -40% 1,341 1,244 -7% 2,189 1,885 -14% 6,893 7,551 10% 8 95 1088% 2,441 2,456 1% 13,899 13,851 W/O 34 13 -62% 11 53 382% 4s 66 47% HOLDS PLACED 2,379 2,430 2% Page I % Change Seutember 96 September 97 % Change PEOPLE COUNT (Daily Average) Centro Main Library Branch TOTAL ATTENDANCE AT PROGRAMSITOURS Genealogy Branch Children Centro Adult Centro Children Main Adult MainChildren TOTAL: INTERLIBRARY LOANS Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad NEW REGISTRATIONS Centro Main Library Branch TOTU: ITEMS ADDEV ITEMSWITHDRAWN 95 115 21 % 1,654 1,490 -10% 903 670 -26% 2,652 2,275 -14% 210 276 31 % 158 145 -8% 45 78 73% 75 257 243% 31 35 13% 517 825 60% 1,036 1,616 56% 126 132 5% 110 107 -3% 327 336 3% 70 89 27% ?1 25 19% 925 8% -3% 308 291 -6% 1,254 1,212 -3% 1,147 1,486 30% Page 2 I CARLSBAD CITY LIBRARY 1 CIRCULATION MAIN LIBRARY Print Audio Video October-94 52,347 7,990 8,735 Oct-97 October-97 48,619 7,399 7,903 % Change -7% -7% -10% TOTAL BRANCH Print Audio Video 69,072 17,544 3,294 2,324 63,921 17,728 3,345 2,475 -7% 1% 2% 6% TOTAL CENTRO Print Audio 23,162 984 181 23348 938 134 2% -5% -26% TOTAL: GRAND TOTAL: REFERENCE QUESTIONS Centro Genealogy Children’s Adult Online Branch TOTAL: MEDIMGRAPHICS PROTECTS Media Graphics TOTAL: 1,165 93,399 500 1,286 2,338 7,597 10 2,299 14,030 18 27 45 1,072 a341 449 1,175 2,274 7,161 561 2,749 -8% -5% -10% -9% -3% -6% 55100/0 20% 14,369 23 50 73 2% 28% 85% 62% Page 1 Carlsbad City Library Statistics HOLDS PLACED PEOPLE COUNT (Daily Average) Centro Main Library Branch TOTAL ATTENDANCE AT PROGRAMSflOURS Genealogy Branch Children Centro Adult Centro Children Main Adult Main Children TOTAL: INTERLIBRARY LOANS Requests by Carlsbad Received by Carlsbad Requests of Carlsbad Filled by Carlsbad NEW REGISTRATIONS Centro Main Library Branch TOTAL: ITEMS ADDED ITEMS WITHDRAWN October-96 October-97 % Change 2,436 2,812 15% 119 126 6% 1,666 1,528 -8% 722 710 -2% 2,507 2,364 -6% 162 202 25% 203 338 67% 63 -1ooo/o 412 394 -4% 70 -100% 931 819 -120/0 1,841 1,213 -34% 139 162 17% 124 126 2% 413 371 -10% 110 98 -11Yo 2s 7 -72% 930 885 -5% 338 298 -12% 1,293 1,190 -8% 1,283 1,296 1% 1,311 1,173 -11% Page 2 ob 8 c ii J U L d 8 C ii b (3 b Q, f (v (v (v 2 0 9 00- s (v 0 0 0 0 : 8 8 m s Q, N (v (D P 0 0 s .9! 8 Y a > 4: 0 0 00 cu 9 0- r 0 8