HomeMy WebLinkAbout1997-11-19; Library Board of Trustees; MinutesMINUTES
MEETING OF:
DATE OF MEETING: November 19,1997
TIME OF MEETING: 5:30 P.M.
PLACE OF MEETING: Safety Center
LIBRARY BOARD OF TRUSTEES
CALL TO ORDER:
In the absence of President Tom Curtin, Trustee L'Heureux called the meeting to order
at 5:36 p.m.
ROLL CALL:
Present: Library Board Trustees Curtin, Harkins, L'Heureux, McCann, and
Moss
Absent: None
Also Present: Cliff Lange, Library Director
Geoff Amour, Assistant Library Director
Everett Ireland, Genealogy
APPROVAL OF MINUTES:
The minutes of the regular meeting held September 17, 1997 were unanimously
approved.
MONTHLY LIBRARY DIVISION HEADS REPORTS:
Trustee L'Heureux was interested that tutoring is occurring in math as well as reading.
She is pleased that the high school is referring students to the program. Director Lange
explained that for the last five or six years there has always been a math component in
the tutoring, but now we are doing some experimental work with children of some of our
adult learners. Trustee Moss inquired as to whether problems with math might be
related to language difficulty, and Director Lange responded that. he did not know.
LIBRARY BOARD COMMENTS:
None.
Library Board of Trustees Page 2
CITY OF CARLSBAD ORGANIZATION REDESIGN:
Director Lange referred to the organization charts in the Library Board packet and
explained that the City Manager had appointed a team of people made up of his
leadership team plus five other people, of whom he was one. This team, led by a
facilitator, met for several days of discussion on how best to organize the City. He
listed the five municipal service areas and pointed out that the Library is part of
Community Services.
The Community Services leaders meet regularly on Wednesday afternoons at 2:OO with
Frank Mannen, who is the Assistant City Manager and also the head of Community
Services. The Community Services area was actually established in 1994, but the
opportunity to reorganize in this way arose with the retirement of the former head of
Community Services, David Bradstreet. Director Lange is pleased about this
reorganization, as it puts the “people” services together in one area, and these various
entities will be able to do a lot together that they have not done for various reasons in
the past. He feels this is a positive change for the Library. .
President Curtin inquired about the separation of the Parks and Recreation
departments, and Director Lange responded that “Parks” is really Park Maintenance, so
it really makes more sense to put that with the rest of Maintenance under Public Works;
whereas Recreation is really about programs for people. The Park Planner is being
kept under Community Services, and communication is being established to ensure a
smooth transition. The Parks and Recreation Commission will still exist, overseeing
and dealing with issues that may arise.
Trustee L’Heureux asked if there would be a chart of the new organizational structure
with names on it. Director Lange responded by saying that a detailed chart is being
developed for Community Services, and he believes the other service areas are doing
the same thing. The major change in Community Development was moving
Engineering into Public Works and making Lloyd Hubbs the Public Works Director as
well as City Engineer. Administrative Services is all the internal functions.
SERRA COOPERATIVE LIBRARY SYSTEM PLANNING RETREAT,
OCTOBER 27-28.1997:
Director Lange referred to the agenda for the retreat (in the packet), which was the first
planning retreat in at least five years. They met in Anza Borrego at Casa del Zorro.
There was a great deal of consensus on issues. Trustee L’Heureux also attended as
the Serra Representative and learned a lot. Discussions emphasized technology to be
developed for the system and on the system becoming a broker of training for all the
libraries within it. They also anticipate obtaining better subscription rates from database
providers as a group of libraries.
Library Board of Trustees Page 3
Trustee Moss stated that over the last two years she has not felt that the Library Board
got much feedback from the Serra System toward understanding what it does. She
would like more information on the system. The other trustees concurred. Director
Lange replied that he would put that on the agenda and have Sue Swisher come to a
Board meeting to do a presentation. Trustee Harkins asked if the Serra training being
referred to was for trustees. Director Lange replied that it is not, and he proceeded to
give an explanation of what the Serra System is and how it works. Trustee Harkins
asked how that relates to him as a trustee for the Library, and Director Lange explained
further how participating in Serra allows Carlsbad City Library to give better sewice.
President Curtin asked about how delivery service works between the member libraries.
Director Lange explained the process of delivery both within and outside of the system.
Assistant Director Geoff Amour pointed out that Serra statistics are included in the
packet which they are given every month. Director Lange suggested adding an
educational component to every Board agenda so the Trustees will have a way to learn
what they need to know. Trustee Moss remarked that it is important for them to know
these things, especially before the tax issue comes up. Tru-stee Harkins specifically
requested information on terminology. Director Lange reiterated his plan to invite Sue
Swisher to the next Board meeting.
REPORT ON CALIFORNIA LIBRARY ASSOCIATION ANNUAL CONFERENCE,
PASADENA. NOVEMBER 15-17,1997
Director Lange went to the State Librarians’ breakfast on Saturday morning at 6:30. He
then said that the biggest thing happening on a national level is the FCC establishing
the first telecommunications discount for schools and libraries, ranging anywhere from
20% to 90%. California is one of four states which has established a similar program
on the state level. The California Public Utilities Commission established a discount
rate for schools and libraries which we are already taking advantage of. The FCC is in
the process of developing applications for the national program and how it is going to
function, and the level of discount we will be allowed will be based on the school lunch
program in Cartsbad (as a measure of need). The state will help us figure out what we
are eligible for. This program begins in January.
He also went to the CALTAC (California Association of Library Trustees and
Commissioners) lunch, where they give out annual awards. This year Judy McCarty
(San Diego City Council Person) received the Elected Officials’ Award for special
support or promotion of legislation to benefit libraries. She led the charge for the sales
tax measure, and she continues to do so as the chair of the Library Authority.
He went to several meetings, which he will write about for next Board meeting. He did
describe, however, the seminar by Glen Holt, the director of the St. Louis Public Library,
on the economic value of library services. Mr. Holt spent several years working with an
economics professor from Southern Illinois University in Edwardsville to develop a
methodology for calculating this value. Preliminary .results indicate that for each dollar
Library Board of Trustees Page 4
of tax money invested in library service in St. Louis, the taxpayer receives $10 in value
back. He will refine it so he can create a model for other libraries to use, and he is now
writing a major article to be published next spring in Public Libraries. Brief discussion
followed on applying this concept in Carlsbad. Director Lange explained the basics of
the calculations and remarked that this seminar was the high point of his conference
attendance.
LIBRARY GOALS AND OBJECTIVES FOR 1998 - DISCUSSION
Director Lange told the Board of Trustees that he is looking for their ideas on Library
Goals and Objectives for 1998. He suggested that one goal could be Library Trustee
education. He asked the Board to think about what other goals they would like to
accomplish in 1998, and he will put the item up for discussion on next month’s agenda
as well. Assistant Director Amour explained that the direction we have received from
the City Council is to make goals larger rather than specific. President Curtin inquired
as to whether the goals for ’98 had been developed yet for the City, and Director Lange
responded that they had not, but everyone was now working on them.
CALIFORNIA SESQUICENTENNIAL CELEBRATION
Director Lange asked Assistant Director Armour to discuss materials on the California
Sesquicentennial which he had put together for the Library Board packet. Assistant
Director Armour informed the Board that 40 grants in the amount of $500 each were
being given by the State Library in conjunction with the California Council for the
Humanities for the 1 50m birthday of the founding of the State of California.
The idea is for the library to partner with a local history scholar in developing the
celebration programs, and David Druilsma from Mira Costa College is enthusiastic
about partnering with the library in this venture. We are also partnering with the Arts
Office and the Historical Society. The target for launching these programs is Spring of
1999, so there is plenty of time to prepare. It will be a modest project with a series of
four discussion groups of about 20 people each, led by the scholar and based on the
text developed by the State. It will probably be at Magee house or one of the other
buildings in that park. He will keep the Board posted as we get nearer to the events.
SAN DIEGO COUNTY BOARD OF SUPERVISORS RESOLUTION ESTABLISHING A
LIBRARY AUTHORITY: FIRST MEETING HELD ON NOVEMBER 3.1997
Director Lange informed the Board that the next meeting of the Library Authority is
scheduled for December 11. At the last meeting they elected Judy McCarty as the
chair, as he mentioned earlier. The assignment for all the cities was to go back and put
together a list of how they intend to spend the tax money if the measure passes. In
order to determine Carlsbad’s preferences, he decided to do two things. The first is to
do a survey, which is being conducted at the Branch, the Main Library and Centro; and
the other way of gathering information will be the public workshop scheduled for after
Library Board of Trustees Page 5
this Board meeting. Tonight's workshop has been advertised in the newspapers, the
Friends' newsletters (700-800 people), and flyers in the library for a week and a half,
but he has no idea how many people will come. Director Lange will put all the results
together, put it in an Agenda Bill and take it to the City Council on December 9. Our
representative on the Authority is Ramona Finnila, and she will present Carlsbad's
decisions to the Library Authority at the next meeting.
Director Lange suggested to Marilyn Crouch that all the cities put their information
together in one list for the ballot. President Curtin asked whether there would be any
change in language on the ballot measure from last year. Director Lange said no, with
the exception of adding that money could be used for technology, and that the
Resolution spells it all out. The Authority intends to put the measure on the June
primary ballot, although the 800 mh radio (safety communication) issue could affect
which ballot it goes on.
Discussion followed on the history of the 800 mh issue and the pros and cons of the
library issue and the radio issue being on either ballot. Director Lange explained why
he thinks the radio issue will pass. Political consultants suggest winning is more likely
in a special election. The Library Authority and the County Board of Supervisors will
decide which ballot their respective measures will go on. In response to a request for
clarification by Trustee Harkins, Director Lange added that Proposition 21 8 requires a
U3 vote for any tax or fee increase.
DIRECTOR'S REPORT:
The new library has gone out to bid for the second time, and the bid opening will be on
December 3 at 4:OO PM. Twelve (12) general contractors have been in to pick up the
documents, which is more than we had last time. Some of the same people as last time
and some different people have picked up plans. If the low bid is clean and without
protest or problems, the plan is to go back to the City Council on December 16 and
award the bid. Allowing time for the contractor to obtain bonds, etc., we anticipate
groundbreaking in mid to late January. Trustee Moss inquired as to whether there was
any aftermath to the project going back out to bid. Director Lange responded that there
was not since no one had legal recourse because of the way we handled the situation
in rejecting all the bids and starting over. Everyone was treated the same.
Director Lange showed the Board a sample of the new library T-shirt, which we require
our pages and shelvers to wear now as their working uniform. Many staff members
have also bought them and wear them on "casual Friday." President Curtin asked
about the cost of the T-shirts, and Director Lange said they are $10.00 each and are
-quality shirts by Hanes Activewear.
Library Board of Trustees Page 6
He proceeded to inform the Board that the City Manager has appointed him to the
Strategic Change Management Team, part of the strategic planning process the City
has gone through in the last couple of years. They will look at how to achieve the
objectives stated in the Strategic Plan. The first meeting will be in January.
Director Lange also told the Board that we have established a Biography shelf in
response to constant requests by the public to segregate biographies. It is where the
glass display case used to be by the stairs. Another stack will be added to provide
more room as well. (Trustee L’Heureux pointed out that there must now be more room
on the other shelves.) There will be much more room for this collection in the new
library, but this is our attempt at responding to public demand in the interim.
Director Lange also mentioned that the incoming President of CIA k=s appointed him
to the CIA awards committee, whose responsibility is to oversee all r- various awards
of the various parts of CLA.
FRIENDS OF THE LIBRARY:
Not present.
GENEALOGICAL SOCIETY:
Mr. Everett Ireland went over his typed report, which is attached to these minutes. He
also shared that this would be his last meeting with the Board of Trustees, and he had
immensely enjoyed the time he had spent as the Genealogy Representative.
PUBLIC COMMENT:
None.
Trustee L’Heureux moved to recess until 7:OO PM for the Public Workshop. Trustee
Harkins seconded the motion, which was carried by the Board.
Library Board of Trustees Page 7
LIBRARY BOARD WORKSHOP WITH THE PUBLIC TO ACCEPT
SUGGESTIONSIRECOMMENDATIONS FOR THE EXPENDITURE OF FUNDS
RECEIVED FROM THE PROPOSED ONE-QUARTER-CENT SALES TAX MEASURE:
The meeting was reconvened and called to order by Library Board President Tom
Curtin at 7:03 PM.
Eight (8) members of the public were present, as well as attendees listed for the Board
meeting just prior.
President Tom Curtin began the workshop by introducing the safes tax measure and
the reason for the workshop. Showing an example on the overhead, Director Lange
discussed the survey on this issue which was taken at the Main and Branch Libraries
during the week. He gave the expected revenue for Carlsbad (slightly over 19 million
dollars) and how it would be raised and then described the impact of technology on
changes in the library. Before giving the floor back to President Curtin, he invited the
interaction of the public and said he would be happy to answerany questions.
Suggestions and questions from the public came in the following order:
1. Wth the new technolouv. do YOU see the dav comina when books will be
obsolete and we won’t have to have anv books at all in the librarv-onlv comouters?
Director Lange responded emphatically that there will still be books. He said the trend
is toward digitized reference information, but there is still much demand for books. We
will see some changes in full-text periodicals, but books will always be there in some
form. Much information retrieved from the internet is unreliable, so there will always be
a place for books. Perhaps in the future there will be telephone access to periodical
databases.
2.
followed bv an exdanation of the differences.
The remark was made that books are a different exDerience from the computer,
3. Wth technolouv chanuinu so rapidlv, how do we ensure we are not buvina into
an obsolete cornouter system in the new libraw? Director Lange responded that we are
wiring the new library to adapt to new systems.
4. There is a need for new and better liuhtinu in the library.
5. The suggestion was made to out monev into an endowment fund to use as an
insurance Dolicv for many veam. Director Lange responded that the San Diego County
Taxpayers’ Association said that taxpayers did not like that idea. Their fear is that the
money would be spent on something else. The County Counsel’s response to that is
that the Ordinance lives forever and would govern the spending at any time.
Library Board of Trustees Page 8
6.
maintenance. Don’t overspend, but don’t skimelook for value.
Lower the total cost of computer svstem ownership bv focusina on svstem
7. How soon aRer the new librarv completion will renovation of the Cole Libraw
beain? Would anv of this tax monev be used for that pumose? Director Lange
responded that if the tax measure passes, the expansion of the Cole Library may be
done right away. If the measure does not pass, it will only be remodeled now and
expanded later. Assistant Director Amour pointed out that it could be six months to one
and a half years before the remodeling completion of the Cole Library, but interim
service would be provided. When would the Dmess beain? It would begin just as
soon as we move out of the Cole Library into the new one.
8. A woman commended the Libraw Board and StaK savina she braas all over the
world about “our libraw.” She then advised that we not build a oalace, just a practical
buildina with all the amenities, includina the necessarv meetina moms. etc. She also
reauested that we make clear to the public that all monies collected in the tax will be
returned to the Citv of Carisbad and will be allocated and dedicated to librarv use and
not to the aeneral fund. She asked whether the Board could indeed assure this
allocation of funds. President Curtin replied with an emphatic yes, stating that the
legislation confines the money to that use on a pro-rata basis. He agreed with her
emphasis on educating the public and assured her that the new library will not be a
“palace.”
9. What are the results of the suwev? Director Lange replied that we have been
working on them, but we don’t have final information yet. It is inwortant to her to add
Sundav hours, and also to qet best-sellincr authors to come and visit.
10. We need a place for younu people to uo to mad, research. and studv in
reasonable auiet and not be harassed. There is no place for the teens to ao after school
until about 8 PM. President Curtin said his perception is that there are many young
people in the library in the afternoon, and he believes it is due to our relationship with
Carlsbad School District.
11. Manv kids don’t read anvthincr except their commters todav. Can some of the
money be used to influence vouth to read books instead of iust lookina at their
commter screens? There was no response to this question due to the following
comment being made immediately.
12.
Director Lange remarked that this is a problem bigger than the library. It is an issue for
the family at home. He then explained different paths to the development of literacy.
Trustee McCann added that his children and their friends love reading, probably due
both to what they get at home and programs and special services at the school and
library.
Not all vouth am doina disr>leasinq thinas with technoloav (ea writim books).
Library Board of Trustees Page 9
Trustee McCann then asked if there were any concerns regarding parkinq at the new
librarv and how the public would feel about the construction of a parking structure with
approximately $1-2 million from the tax.
13.
new libraw.
Yes, spend it on a Darkinq structure. We must be able to Dark in order to use the
14.
books instead.
A Parkina structure is an unamealina way to spend the money. Spend it on
Trustee Moss stated that she would like to see much use of the meeting rooms and the
library becoming a community center the way it used to be.
15. Create remote Darkina and shuttle Beode in.
16. Does the new libmw pmvide mom for omarams? Director Lange said there will
be two rooms plus a conference room upstairs and study rooms upstairs. President
Curtin said he also looks foward to fostering the library as the center of the community.
17. We need more ecruioment for both locations.
18. Will the auditorium in the new libraw accommodate theatrical Dlavs? Director
Lange replied that it will not accommodate major productions, but it will work for plays
with small casts and simple sets, small musical performances and play readings.
Assistant Director Amour said that the library is in the business of providing services
and resources to meet the needs of this community. We must keep up with technology,
and there is a huge cost in keeping up with materials, media and formats. There is still
demand for materials in older formats, and we must have both money and room for
these collections.
Director Lange made available copies of the Ordinance establishing the Library
Authority.
ADJOURNMENT:
The Regular Meeting and Workshop of November 19, 1997 was adjourned by
President Curtin at 8:OO P.M.
Respectfully submitted ,
c
Rebecca DiGangi
Administrative Secretary
ADULT LEARNING PROGRAM
Monthly Report
September 1997
1. Literacv Night at the Padres
On September 5, twenty learners, tutors, and family members firom the Adult Learning Program
were part of a group of over 100 literacy supporters fiom San Diego County attending the
Padrearaves baseball game for “Literacy Night at the Padres.” In a pre-game ceremony, the
collaborative work of the San Diego Council on Literacy was recognized, and audience members
were urged to contact the Council to become tutors or learners.
2. ODt ometric Care
The San Diego Council on Literacy in September received a $15,000 private foundation grant to
underwrite the cost of providing eye exams and glasses to learners in need. Arrangements are
being made with optometrists in each region of the county to provide this service.’ In Carlsbad,
the husband-and-wife optometric team of Dr. Susan Daniel and Dr. Christopher Davis will be
generously providing a complete exam and single-lens glasses, at their cost, to low-income
learners referred by this program.
3. Adult Learnina Proeram Collectiolp
For 13 years, Adult Learning Program staff have handled reshelving of literacy materials in the
Main Library. In September, the Circulation Division assumed this responsibility, as well as that
of shelf-reading the collection. This new arrangement makes handling of the collection
consistent with the rest of the library, familiarizes more staff with the materials, is a more
efficient use of staff time, gets materials back on the shelves faster, and keeps the collection in
much better order. The Adult Learning Program is gratefbl to Penny Thompson and her staff for
this service.
4. Reorpanhation and Restructuring
Staff in September devoted much of their time to analyzing, reorganizing, restructuring, and
streamlining tasks and procedures. Every form used for any purpose in the program is being
evaluated, put into a master computer file, and redesigned if necessary. Much duplicated
recordkeeping is being eliminated. In September, the major emphasis was on the tutor and
learner intake processes.
5. Orientations and Trainings
Two orientations for new learners entering the program were held in September. A tutor training
on September 19-20 resulted in four new tutors. At the end of September, 27 learners were
waiting for tutors. The long waiting times for learners is a problem that will need to be
addressed again during strategic planning.
Adult Learning Program
Monthly Report
October 1997
1. StaMqg
Shirley Taylor was on vacation in Austria October 3-24; while there she fell and dislocated her
shoulder, and so missed work the entire month. Fortunately, she had trained 3 volunteer tutors
and staff member Elaine Lindsey-Paek to cover for her in the evenings, and they did a fine job
doing extra duty throughout the month.
2. North Countv Literacv Plannine Group
In the past, most of the San Diego Council on Literacy’s work has concentrated on the
metropolitan San Diego area. Since North County is a different environment, cooperative efforts
are now beginning to plan for this region’s particular needs. San Diego Council on Literacy
Board of Directors President Jane Johnson and the Adult Learning Program’s Coordinator,
Lynda Jones, are co-facilitating this planning effort. Representatives of 4 library programs, 2
community colleges, Head Start, and 2 nonprofit literacy agencies, as well as the retired Chief
County Probation Officer and adult learnerlliteracy advocate John Corcoran have been invited to
a first meeting at the Adult Learning Program on November 19. Jane and Lynda are working
with consultant Carrie Scott in this process.
-g
The Wednesday evening math tutoring was expanded in October to include high school, college,
and non-literacy-program adults needing help with math. Both the group’s tutor and the adult
learners have found that having more people in the group enhances their study, even though each
person is working at a different level. Math requires a lot of time working problems
independently. Thus, the tutor can circulate helping different people, students appreciate not
having someone always looking over their shoulder and they are more inclined to attempt
problems on their own. Carlsbad High School is referring students to the program.
4. Additional Instructional Commters
Two additional instructional computers, networked with the rest of the Computer Lab, became
available for use in Classroom ‘T” (across the hall fhm lab) in October. They are being used
especially in the evenings, when most pairs meet. Also, since most learners have particular
problems screening out background noise, and some have extreme difficulty with hs, the
additional computers offer a quieter environment. The location of the additional computers also
enabled a revision in tutor training in October, so that demonstration of computer tutoring could
take place in the same room where other tutor training segments were presented. Volunteers
Randy and Carrie Scott devoted many late evening and weekend hours to working out the
technical problems in adding these 2 new stations to the instructional computer network.
5-g
In October, a revised tutor training format was trial-tested. Each trainee was paired with a
mentor (experienced) tutor throughout the training. The mentor played the role of a learner
during hands-on practice, as well as coaching the trainee. Two trainers supervised. This
approach will be tried again in November.
6. Streamliniw and Ereonomic Issues
Staff continued to devote a good deal of time during October to streamlining procedures, Both
volunteers and staff are noticing positive results. In addition, ergonomic issues, particularly
related to computer use by staff, began to be addressed, with wrist rests and foot rests installed.
CARLSBAD CITY LIBRARY
CENTRO DE INFORMACION Monthly Report September 1997
1.- Adult PrOa ramminu. On September 18, at the Girls Club, Centro
Supervisor Lizeth Simonson at the invitation of Eloise Allen,
Director of the Head Start Program in Carlsbad, to give a
presentation to a group of new parents with children enrolled in the 1997/98 school year Head Start Program. Lizeth welcomed the parents and explained about the numerous services that Carlsbad libraries have to offer to their families in the community. She also explained how the library and the Head Start families can be partners in our effort to encourage children to develop a love for
reading. This event established, for its second year, the
Partnership in Reading or, in Spanish, CompaAeros en la Lectura. Parents make a commitment to accompany their children to the Carlsbad Main Library or the Centro de Informaci6n to check out
books. Parents read with the children or to them at the library or at home. Parents also agree to become regular library users
themselves and to become acquainted with library resources. The Head Start children will receive, on their graduation day, their own library cards. Last school year 60 children received their library cards and most of them fully participated in the Summer Reading Program. Also on September 18, adult students from Vista Adult School's English-as-a-Second-Language (ESL) classes visited the Main Library, and Centro Supervisor Lizeth Simonson explained to the students about the services offered at the Main Library and the Centro.
Children's Pr ocrrammi nu . Centro de Informaci6n resumed the
bilingual storycraft on Tuesdays, Wednesdays, and Thursdays. The Tuesday and Wednesday morning storyhours are for preschool-age children, and the Thursday afternoon one is for all school-age children. After the story, the children are involved making a
project related tothe story. There are four bilingual storycrafts
per week.
Tours at the Ce ntro de In formacibn. On September 2, a group of 5th grade students from Pine Elementary School visited the Centro.
Centro Supervisor Lizeth Simonson gave information to the group
about the Centro's library services and children's programs in both
the Main Library and the Centro. She also showed the two computers available for the students to do their homework after school.
On September 19, parents and children from the Head Start Homebased
Program visited the Centro for a storytime and tour. Parents new
to the program had the opportunity to apply for library cards.
Tour at the Main Library. On September 18, a group of bilingual
5th grade children from Pine School visited the Main Library and the Head of the Children's Department John Quartarone and Centro
Supervisor Lizeth Simonson showed the students and teacher the
location of various materials.
CARLSBAD CITY LIBRARY CENTRO DB INFORMACION Monthly Report October 1997
0 0 . Regular bilingual storycraft programs
on Tuesdays, Wednesdays, and Thursdays continued during the month
of October.
22 0 The Partnership in Reading, or, in
Spanish, Compafieros en la lectura, a partnership between the library's Centro de Informaci6n and the Head Start Program, had a positive response from parents during the month of October. Parents have been accompantingtheir childrentothe library during this month, spending time reading to their children, and checking out books.
3.- Weedinu SDaniah CollOctiOn at Main. Centro Supervisor Lizeth Simonson and the Head of Collection Development, Susan Simpson, spent time during the month of October weeding the Spanish fiction, non-fiction, and reference books at the Main Library. Books were discarded either for their poor physical condition or to be replaced with new and more up-to-date information.
3.- Sto rm Water E ducation. On October 28, Centro Supervisor Lizeth Simonson attended a training at the Safety Center about water pollution, how city employees can prevent this problem, and possible solutions. This training was presented by Becky Watts Woo, Education Coordinator from the Resource Conservation District
of Greater San Diego County.
e e during this month. The Spanish Literacy group met eight times
CHILDREN'S SERVICES DMSION
MONTHLY STATEMENT
SEPTEMBER 1997
September is the month for switchhg from Summer Reading Program mode to our regular school year
schedule. Storyhoun resumed on Tuesdays and both sessions have been very well attended with over 50
children and adults at each one. StoryCraft also resumed with a 111 house. Wednesday Storytime and
Saturday's Storytime for Kids continued with no drop-off fiom summer attendance.
The Genealogy class for young people has been attended by 8 very enthusiastic 6" through 8" graders. The
reason for this enthusiasm is the teacher, Bee Koons, who has been doing a wonderfid job.
Children's staff has been very involved this month with the preparation for putting the Info People Grant
money to use. The hardware and software has been installed. StaE has begun preliminary training for the
Internet. Chris Pickavet, Technical Sexvices Director. has been kind enough to shan her expertise with
staff Other training will include use and loading of the new software, as well as word processing. Starting
October 24, one Library &member and one member of the supporting organization will attend 5 training
sessions at San Diego State, so that they will be prepared to train others. The goal is to have everything up
and running smoothly by Janua~y 1,1998.
Children's staff Senior Librarian is part of the steering committee for next year's Summer Reading Program.
This program will not only be used by all of San Diego county's libraries, but most of Southern California,
as well. Anansi, the African folklore figure, will be the lhascot for next summer. Since Anansi is a spider,
the theme is planned to include folk tales and the World Wide Web. The YA program will be something to
do with technology, but their committee has not defined the theme more than that at the present time.
CHILDREN’S DIVISION
MONTHLY STATEMENT
OCTOBER 1997
October was a month 111 of activities for all ages. Children’s Genealogy, a
Halloween Costume Party, Storycraft and an Art Show were our special
programs. Our regular programs were Tuesday Storyhours, Wednesday
Storytimes, Prime Time Club and Storytime for Kids on Saturday.
The genealogy class for children taught by Bee Koons was a smashing
success and is the only one of its kind in the county according to sources on
the Internet. Bee had many “hands-on,’ activities to excite and educate the 6*
through 9* graders who participated. Special thanks go to Mary Van Orsdol
of Genealogy, who helped set up this program.
There were many class visits this month, primarily 1“ and 2“d graders from
local schools. Beside the introduction to the library, children applied for and
received library cards, which will get them off to a good start at school. A
puppet show was presented to the younger classes, so they left the library
with positive impressions.
Part of the requirements for the Infopeople grant that eamed two new
computers for the Children’s Library was that staff and one of the
community partner organization would attend training workshops. Lois
Smith, a parent advisor for the Interact Club will attend training classes from
now on. The first workshop was attended by staff members John Quartarone
and Melinda Land-Freshwater, and was veFy infornative.
Craig Stone perf‘ormed magic tricks for the children and adults at the
Halloween Party. The audience also enjoyed a costume parade, refreshments
and party favars.
The weeding process . -1 continues. . While most ._ of . the non-fiction and the
“Easjt’ fiction sections are done, we still have to work on three sectiok of
older fiction.
COLLECTION DeVELOPMENT AND ACQUISITIONS
STATISTICS REPORT
September 1997
Current Month Fiscal
BLT Direct PMSC Total to Date
Year ---------- -----_---- -------_- --_--____
I tems Received
Books - Adult
Main
Branch
Centro
subtotal
Books - Children
Main
Branch
Centro
subtotal
375 120
64 12
1 0
440 140
131
149
0
200
20
3
1
24
503 1,507
76 339
1 19
500 1,945
151 310
152 332
1 6
304 640
Audio - Adult 60 10 70 369
Audio - Children 3 24 27 53
Video 45 19 97 161 362
Total Received 836 217 97 1,150 3,377
B & T = Baker & Taylor
PMSC = Professional Media Services Corporation
COLLECTION DEVELOPMENT AND ACQUISITIONS
STATISTICS REPORT
October 1997
Items Received --_-_-_-------
Books - Adult
Main
Branch
Centro
sub t o t a1
Books - Children
Main
Branch
Centro
subtotal
Audio - Adult
Audio - Children
Video
Total Received
376 99
140 28
0 34
516 161
116 242
130 86
1 95
247 423
475 2,062
168 507
34 53
677 2,622
358 668
216 249
96 102
67 0 1,318
102 18 120 48 9
63 9 72 12 5
45 12 64 12 1 483
973 62 3 64 1,660 5,037
B 61 T = Baker & Taylor
PMSC = Professional Media Services Corporation
Genealogy & Local History Division
Fiscal Year 1997/1998 Statistics
September 1997
Research activity: eptember 1997 September 1996 FY1997/98
to date
Reference questions 1,244 1,341 3,819
Regmered researchers 1,135 91 5 3,251
Circulation 155 127 546
Holdings: Added Added Added September 1997 FY1997/98 FY1996/97
Genealogy Non-Circ 63 138 632
Genealogy Circ 0 -34 41
Microfilm 11 20 41 1
Microfiche 1,370 1,370 5,054
CD 0 -8 20
to date
Activities wi& the North San Diego County Genealogy Society:
September 1997 September 1996 Total 1997
to date
Volunteer hours 48 39 454
Programs 6 4 46
Program attendance 276 21 0 1,872
NSDCGS donations $1,557.85 $685.25 $10,838.94
FY1996/97
15,549
11,122
2,025
To tal
17,186
903
7,297
1 1 1,616
202
Total 1996
441
44
1,561
$18,285.00
Distribution of researchers:
Carlsbad
San Diegu County
Los hgeles County
Orange County
ILverside County
San Bernardino County
Other California Counties
.ilabama
.hzona
.irkansas
Colorado
Connecticut
Florida
Idaho
Illinois
Indrana
Iowa
Kansas
Kentucky
Massachusetts
Minnesota
hl.issouri
Nebraska
Nevada
New Hampshire
Sew Jersey
Sew Mexico
Sew York
North Carolina
Ohio
Oklahoma
Oregon
Pennsylvania
South Dakota
Tennessee
Texas
Utah
Washington
Was*% D.C.
West Via
w1sc0nsin
Guam
Belgium
England
Germany
Ireland
Mexico
Russia
Total
Maryland
hlichigan
)tember, 1997 FY1997/98
165 309
770 1,457
25 54
85 151
45 I 58
9 15
10 17
0 0
6 17
0 0
0 0
0 2
0 1
1 1
0 0
0 0
0 0
0 0
0 0
1 1
0 0
0 1
0 0
1 1
0 0
5 9
0 0
0 0
0 0
2 3
0 0
2 3
0 1
2 2
0 0
0 0
1 3
0 1
4 0
1 1
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 1
0 0
1,135 2,109
lT1996/97
1,852
7,533
222
689
248
76
124
1
96
11
9
3
15
1
3
6
1
2
3
3
3
10
10
7
16
22
2
1
2
12
3
6
5
38
2
4
3
18
0
30
4
1
4
1
1
1
3
1
13
1
11,122
Genealogy & Local History Division
Fiscal Year 19971 1998 Statistics
October 1997
Research activity: October 1997 October 1996 IT1 997/ 98
to date
Registered researchers 858 958 4,109
Circulation 111 176 657
Reference questions 1,175 1,286 4,994
Holdings: Added .idded Added October 1997 R'1997/ 98 FY1996/97
Genealogy Non-Circ 60 198 632
Genealogy Circ -8 -42 41
Microfilm 0 20 41 1
Microfiche -48 1,322 5,054
CD 0 -8 20
to date
Activities with the North San Diego County Genealogy Society:
October 1997 October 1996 Total 1997
to date
Volunteer hours 40 56 494
Programs 5 4 51
Program attendance 202 162 2,074
NSDCGS donations $586.16 $762.90 $1 1,418.31
FY1996/97
15,549
11,122
2,025
Toml
17,246
895
7,297
11 1,568
202
Total 1996
441
44
1,561
$1 8,285.00
Distribution of researchers:
Carlsbad
San Diego County
Los Angeles County
Orange County
Riverside County
San Bemardino County
Other California Counties
Alabama
Arizona
Arkansas
Colorado
Connecticut
Florida
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Maryland
Massachusetts
Michigan
Minnesota
Missouri
Ne bras ka
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
Ohio
Oklahoma
Oregon
Pennsylvania
South Dakota
Tennessee
Texas
Virginia
Washington
Washington, D.C.
West Virginia
Wisconsin
Guam
Belgium
England
Germany
Ireland
Mexico
Russia
Total
lctober, 1997 R'1997/98
132 61 3
595 2,751
26 93
43 251
17 93
17 37
13 49
0 0
8 32
1 1
0 0
0 2
2 3
0 1
0 4
0 0
0 0
0 0
0 0
0 1
0 0
0 1
0 0
0 1
0 0
0 9
0 0
0 0
0 0
0 3
0 1
0 3
1 3
0 4
0 0
0 0
0 3
0 1
1 0
0 5
0 0
1 1
0 0
0 0
0 0
1 1
0 0
0 0
0 2
0 0
858 3,969
FY1396/97
1,852
7,533
222
689
248
76
124
1
96
11
9
3
15
1
3
6
1
2
3
3
3
10
10
7
16
22
2
1
2
12
3
6
5
38
2
4
3
18
0
30
4
1
4
1
1
1
3
1
13
1
11,122
LA COSTA BRANCH LIBRARY
MONTHLY REPORT
SEPTEMBER 1997
SEPTEMBER CIRCULATION
Branch circulation totaled 22, 083 for the month. Of this total, 10,912 adult
items, 8,303 children's items, 2,196 video tapes and 24 CD ROMS were checked
out to patrons. This was an average of 883 items each day, or 82 items hourly.
Total circulation decreased 1 % over September 1997.
USERS
This month's total user count was 16, 770. This figure is suspiciously.low when
measured against the circulation statistics. Circulation statistics dropped only
1 %, whereas the user count dropped 23%. This is very unlikely. Circulation
statistics are far more accurate than the door counter which counts people
coming in single file only. If more than one person comes through the double
door at one time, the count is still only one. This problem will be monitored and
hopefully resolved in October.
CHILDREN'S ACTIVITIES
The children's arm began coming alive this month with student report needs.
Favorite subjects this month were the states, Native Americans, health and
science. The BookBuddies program began again with growing interest fkm
students. Reference questions hit a new high with 615 questions recorded.
#€W STAFF
Interviews wem held in September to fill the new full time Branch Circulation
Supervisor position. From a field of 7, Molly Cook was selected. Molly has been
a part-time employee at the Branch for 11 years. Her experience has been
broad with circulation, reference, and audio material selection. She will begin
her new position November 17'".
To fill vacancies lefl by Elaine Wong, and Robert Johnson, two new part-time
circulation clerks have been hired. They are Dorothy Buttera, and Mary Stepp.
Patricia MacGillis has been hired as a substitute in the Children's area.
LA COSTA BRANCH LIBRARY
MONTHLY REPORT
OCTOBER 1997
OCTOBER CIRCULATION
Branch circulation totaled 23,201 items for the month. Of this total, 10,868 adult
items, 9,241 children's items, 2,475 video tapes and 43 CD ROMS were checked
out to patrons. This was an average of 892 each day or 85 each hour. Total
circulation increased over 1 % from October 1996.
USERS
This month's user count was 18,459, or 710 each day, 68 hourly. This is a 2%
drop in users since October 1996. - The accuracy of the counter is questionable
when considering that the circulation is going up. It is being considered that
people walk closer together to get through the security gates, therefore the
counter can only sense one person when there might easily be two. Branch
staff will continue to study this situation.
BlOGRAPUIES
Keeping consistent with the main library a collection of new biographies has
been identified and now is broken out into its own section. This action is based
on the many requests we have had from patrons wishing to 'browse"
biographies.
NEW SHEL VlNG
The range of 42" magazine shelving was replaced by a range of 90" multi-use
shelving. Magazines and New Books are on the front side of the range
immediately within the patron's line of vision as they enter through the front door.
The back side of the range houses the New Biography section and the Large
Print books. This shift of books eased the crowded conditions of the Mysteries
and Large Print . Both of these collections were too tightly shelved to
accommodate all the books. Some were being kept on book trucks or
countertops. Now they can all be in shelf order and more easily found by library
users.
M-8 Graphlcr
Form Count
(Y.T.D.) 8 1.037 GRAND TOTAL
Form cwnt (This month) 22,837 JUL AUG SEP OCT NOV DEC (Lutmonth) 23,805
(Y.T.D.) 103,874 GRAND TOTAL
REFERENCE ACTIVITIES FOR SEPTEMBER, 1997
Reference Questions totaled 7,551 during the month of September,
an increase of 658 over last year. Reserves totaled 2,414, a decrease
of 32.
Online Searches totaled 515, an increase of 507 over last year.
This figure includes Public Internet Access sign-ups, whch totaled 420
during the month of September.
Interlibrary Loans totaled 107 items received and 89 items were sent
to other libraries.
Also in September, there were 613 questions answered at the Information
Desk. This total was down 127 questions from September, 1996.
During the month of September, there were: 2 Library Skills Classes,
1 Job Search Class and 1 MiraCosta Entrepreneur Class.
There was a Reference Materials Selection Meeting on September 4,
during which $310.00 was spent on new titles and $2791.00 was spent on
updates.
Callie Ahrens attended an IIE Meeting on September 2.
Suzanne Smithson represented the library at the California State Library
Young Adult Service Forum on September 22 and 23.
Char Kennedy attended the SERRA Reference and Collection
Committee meeting in Coronado on September 1 1.
Cathy Miller and Margaret Wininger attended the Newspaper Indexing
Project indexers meeting on September 19.
REFERENCE ACTIVITIES FOR OCTOBER, 1997
Reference Questions totaled 7,161 during the month of October,
a decrease of 436 over last year. Reserves totaled 2,802, an increase
of 302.
Online Searches totaled 561, an increase of 551 over last year.
This figure includes Public Internet Access sign-ups, which totaled 528
during the month of October.
Interlibrary Loans totaled 126 items received and 98 items were sent
to other libraries.
Also in October, there were 703 questions answered at the Information
Desk. This total was down 65 questions from October, 1996.
During the month of October, there were: 5 Library Skills Classes,
and 1 MiraCosta Reference Class.
Char Kennedy attended 2 Water District map scanning demos on
October 22 and 29. This is in conjunction with developing the city-wide
records management system.
Suzanne Smithson attended a Young Adult Committee Meeting in
Escondido on October 30.
Technical Services Report
September 1997
In September, Technical Services staff added 877 new print items and 273 audiovisual
items to the library's collection. They deleted 1,185 print items and 301 audiovisual
items from the database.
Patrons used home computers to dial into the library catalog 260 times.
The "patron placed holds" feature of our Inlex system, where patrons can place their own
holds at any public terminal, continues to be heavily used. In September, 28% of all
patron holds were placed by the patrons themselves, rather than by staff. Patrons at the
La Costa Branch are especially enthusiastic users of this feature. Last month, 43% of all
holds at the branch were placed by the patrons directly.
Sharon Pond, the part-time Library Technician in Technical Services, resigned August 28,
1997. Since she was responsible for processing serials and standing orders, this has given
us the opportunity to reevaluate the procedures for these materials, in order to simplify
the procedures for handling subscriptions that are received monthly or more frequently
and to make the holdings statements in the catalog more easily understandable to the
patrons. Sharon's position has not yet been filled.
Chris Pickavet conducted two workshops on how to use the Internet for staff in
Children's Services, to be followed by a third in October. The workshops concentrated
on sites of special interest to children, especially sites that contain information useful for
typical homework assignments, such as reports about the states.
Technical Services Report
October 1997
In October, Technical Services staff added 1,108 new print items and 188 audiovisual
items to the library’s collection. They deleted 1,105 print items and 68 audiovisual items
fiom the database.
Patrons used home computers to dial into the library catalog 229 times.
The major project for the month was the implementation of the Biography Collection at
the Main Library, which will probably be mentioned in other division reports as well.
There are now more than 500 items in this collection. The majority of these items were
already in our non-fiction collection. To move them to the new collection, Technical
Services staff typed and applied new spine labels and modified the call number,
collection, and location information in INLEX. The first new biography to be cataloged
for the collection was Benedict Arnold: Revolutionary Hero, by James Martin..
Chris Pickavet conducted the final workshop in her series on how to use the Internet for
staff in Children’s Services, installed e-mail sohare, and instructed staff in its use.
'y a h
r k G c. 0
I- C
E W
& Eo
Serra Cooperative Library System
Plm 'ny Retr eat October 27-28. 199 7
AGENDA
ondav. October 27
11:oo - 12:oo
12:oo - 1:oo
1:oo - 2:oo
2:00 - 3~30
3:30 - 4100
4:oo - 5:oo
6130 - 7:OO
7:OO - 8:30
Serra Administrative Council and System Advisory Board Meetings
Introduction to Retreat - Barbara Will
Logistics - Sue Swisher
Background Information . . .
CLSA and the Serra Cooperative Library System - Sue Swisher
Current climate (technology; Library Services and Technology Act;
other types of libraries in Serra area) - Barbara Will
Future trends (multitype library network/the Library of California -
Barbara Will)
Lunch
Serra Needs and Potential Services . Other desirable services . Technology plan .
CLSA-funded services
Positioning for the Library of California
Other
Individual Prioritization/Refreshment Break
Funding Options/Feasibility Assessment for Priorities
Hospitality
Dinner/Speaker David Flint, County of Los Angeles Public Library -
7:OO - 8:oO
8:OO - 9:30
9:30 - 9~45
9~45 - 10:30
10~30 - 11:OO
11:OO - 12~30
12:30 - 2:OO
)c2:00 - 3:oo
3:OO - 3~30
Breakfast
Services NeeddFunding Options
Refreshment Break
Priorities for Services and Funding Strategies
Consideration of Lower-Priority Services
Staffing Implementation
Lunch and Check Out
Funding Strategies for Staff Duties and Compensation
Next Steps
Serra Planning Retreat
October 27-28, 1997
Name
Aponte Jose
Campbell Anne
The following people will be attending the Retreat at La Casa del Zorro in Borrego Springs.
Position Jurisdiction
AC Oceanside Public Library
AC National City Public Library
AC = Administrative Council Member
SAB = System Advisory Board Member
- ~
Esquevin Christian AC Coronado Public Library
Gotti Margaret AC El Centro Public & Imperial
County Free Libraries
Moore
Palmer
I Crouch I Marilyn I AC I San Diego County Library I
Helga AC San Diego Public Library
David AC Chula Vista Public Library
____ ~~ ~~
Jamieson
L’ Heureux
Myers
Pinter
~ ~~ T Giff ~ I AC I Carlsbad City Library
Thomas SAB San Diego City
AM SAB Carlsbad
Bertha SAB Calexico
Elizabeth SAB Escondido
I Mello I Marjo I AC I Brawley Public Library I
Will
Cain
Sultan
Swisher
[Mitchell I Laura I AC I Escondido Public Library I
Barbara Facilitator California State Library
Kathy Staff Serra
Pat Staff Serra
Susan Staff Serra
I Tauler I Sandra I AC I Camarena Memorial Library I
I Berrnan I Ronnie I SAB I ChuIa Vista I (Hoie I Toni I SAB 1 Coronado
Wilson I Marilyn I SAB I San Diego City I
EKERYTHING YOU
NEED TO mOWf
Jmuq.~4,1998 through September 9,2OOO . 1
-: b _a
-: - AthvertbQtstateofcalifomial - Gold was disakered on January 24,1848 in the
the GoDd Rush of 1849, leading to California's statehood on
Sept&ber v 9,1850, and;
Goved 6& Wilson issued Executive Order 74-94' in
January 1994, which calk for adion to plan, organize and knpbmemt
thoseprojec&,programsandeve~whichwH1bestcommcrinorate
CalHwnia's Gold Discoveryto Statehood SesquicentmW.~ I
Cornmmomfe Our Past, Celebrate Our Futum
vah, &eating
mm: -3:
@5 ~
The Ca/lfomh OaldfWcavety to StatelroodSe8qulcendsnnldwili bring together the people
of California through events and plograms, to commemorafe our past and cadebrate our future.
The Sesquicentennial will &owcase California's social and historic character, develop an appre-
ciation of California's natural and cultural heritage, and provide a stimulus for economic develop
ment and increased tourism. In addition, the Sesquicentennial will remind the world of California's
impact on changing trends, technology and international economics.
The California Sesquicentennial is for everyone. It will energize the California spirit leaving a
legacy for generations to come.
CALIFORNIA STATE LIBRARY
TELEPHONE 191 6) 654-0 1 74 LIBRARY-COURTS BUILDING P 0 BOX 942837 SACRAMENTO, CA 94237-0001
August 29, 1997
TO: California Public Library Directors
Information copies to:
CLSA System Coordinators Members of the Advisory Council on Libraries
Dr. Kevin Starr, State Librarian of California vs
Dr. James Quay, Executive Director, California Council for the Humanities FROM:
SUBJECT: Participation in Gold Rush: A Literary Exploration Sesquicentennial Reading
and Discussion Groups
. The California State Library and the California Council for the Humanities invite you to
participate in the commemoration of the 150th anniversary of the discovery of gold
(1 848) and statehood (1 850), by sponsoring reading and discussion groups centered
around the definitive anthology on the period, Gold Rush: A Literary Exploration.
Information about the anthology is attached.
We anticipate that 40 library sites will be able to participate in this exciting program. If
selected to participate, your library will receive up to thirty complimentary copies of the
anthology, publicity and promotional materials, an additional $1 00 towards publicity, and
a stipend of up to $400 for a local scholar to lead the discussion.
Conditions of Program:
1. Hold a reading 8, discussion group based on the Gold Rush anthology
comprised of a minimum of four sessions. The group should be scheduled
in conjunction with other Sesquicentennial programs in your area.
2. Contact a local humanities scholar(s) to lead the discussion group.
3. Publicize the discussion group and make copies of the anthology available
to participants, and the public.
4. Submit a final report outlining discussion group activities, number of
participants, publicity, etc.
5. Discussion groups must be completed by September 2000.
Evaluation Criteria:
1. Benefit of this program to the community and the library.
2. Partnerships established in support of the discussion groups.
3. Planning and organization for discussion groups.
4. Involvement of humanities scholar(s) as a discussion group leader.
5. Publicity plan for discussion group.
If your library system has multiple branches and wishes to apply for discussion groups
at multiple sites, please submit a separate application for each library site. Please limit
your applications to five sites for one library system.
Please complete the attached application form. Three copies of the application must be
submitted no later than 4:45 p.m. on Friday, October 17, 1997. Faxes will not be
accepted. Please send three copies of the completed application to:
California’s Reading & Discussion Groups
California Council for the Humanities
312 Sutter Street, Suite 601
San Francisco, CA 94108
Selected participants will be announced in early November. A meeting with the publisher
of the anthology and Council representatives will be slated for participants during the
California Library Association Annual Conference in November 1997 in Pasadena.
For further information, we encourage you to contact:
San Diego: Amy Rouillard, California Council for the Humanities, 619E32-4020
Los Angeles: Felicia Harmer Kelley, Califoria Council for the Humanities, 21 3/623-5993
San Francisco: Ralph Lewin, California Council for the Humanities, 413391-1474
Sacramento: Susan Hildreth, California State Library, 91 6/653-7391
This is an opportunity for public libraries in the state to play a major role in stimulating
discussion about the historic events that have and continue to shape California. We
hope that you take advantage of this opportunity.
CALIFORNIA STATE LIBRARY
LIBRARY-COURTS BUILDING P.O. BOX 942837 9 SACRAMEf \ITO, CA 94237-0001 TELEPHONE: (9 161 654-0 i 7.i
CALIFORNIA STATE LIBRARY and
THE CALIFORNIA COUNCIL FOR THE HUMANITIES
SESQUICENTENNIAL LIBRARY
READING & DISCUSSION GROUP APPLICATION
District: State Assembly: 74 State Senate: 38
Congressional: 43
Address: Carlsbad City Library, 1250 Carlsbad Villaqe Drive
Carlsbad CA 92008-1991
Telephone: (760) 434-2889
E-mail: N/A
Number of copies of Gold Rush: A Literary Exploration required: 20
BUDGET (Allowable expenses to request to total no more than $500)
Requested:
Scholar(s) Honorarium (up to $400) ............. $400
Total Amount Requested .............................. $500
Publicity & Printing (up to $100) ................... $100
In-kind Cost Share (lo match amount requested) :
Rental of auditorium or meeting room ........... $200
Staff or volunteer time ................................... $150
Phone ............................................................ $ 20
Postage ........................................................ $ 80
Other (Please specify). ... .~%ES?KF.~,F. 1. $ 50
Total In-kind Cost Share ............................... $500
CARLSBAD CITY LIBRARY
SESQUICENTENNIAL LIBRARY
READING & DISCUSSION GROUP APPLICATION
COMMUNITY BENEFIT
The City of Carlsbad has a very active local historical society as well as an
official Historic Preservation Commission. A year ago, the Commission was
transferred to the library from the city's Community Development
Department. With this move, the Commission began to change its direction,
becoming more focused on education and information. The Commission, in
close partnership with the library, the city Arts Office, the Historical Society,
and the school district, has become more involved in public programs that tell
the story of Carlsbad's history and its place in the larger history of the state.
The Sesquicentennial celebration is a wonderful opportunity for the library
and its local partners to highlight this history as it relates to Carlsbad, to
California, and to the Mexican and Indian influences in this part of the state.
It is anticipated that publicity generated for the sesquicentennial program
wd raise community awareness of and interest in local and state history.
The hoped for result, in addition to enhancing local partnerships, wdl be to
foster a greater level of participation in community events sponsored
primarily by the Carlsbad Historical Society. Programs and events relating
to local and regional history are expected to find new and larger audiences.
Historic preservation issues in general are likely to get more attention. And
the important archival work of collecting photographs and memorabilia as
well as the production of oral and written histories are expected to be
enhanced as well.
-.
PARTNERSHIPS
As noted above, the primary partnerships involved in local history include
the Carlsbad Historical Society, the Carlsbad City Library, the Historic
Preservation Commission and the Arts Office (both of which are attached to
the library), and the Carlsbad Unified School District. For the planned
reading and discussion group project, all of these organizations will be
invited to participate. The library works closely with the Board of the
Historical Society as well as with staff from the Arts Office. The Historic
Preservation Commission receives funding from the city and is staffed by the
library. Members of this commission are appointed by the city council to
serve in an advisory capacity and their recommendations for city sponsorship ..
and support are generally well received. Although the discussion groups are
hkely to be composed primarily of adults, high school students with an
interest in literature or in state and local history will also be invited to
participate. Well in advance of the local public relations campaign, the
project manager will meet with representatives of each of the partners to
present details about the discussion groups and to solicit their support and
participation.
The Arts Office is proposing a series of Chatauqua presentations featuring
Susheel Bibbs in the role of Mary Ellen Pleasant. The planned discussion
groups would be held on dates that would complement these community
presentations. The Arts Office, the Historical Society, and the Friends of the
Library will all publish announcements and descriptions of the upcoming
discussion groups and other Sesquicentennial activities in their respective
newsletters. Combined membership in the three organizations is about
1,400.
PROGRAM DETAILS
Discussion group sessions will be held during the month of March 1999. The
primary reason for selecting this time period is that the Arts Office is
proposing a series of Chatauqua presentations during this same month. The
presentations would feature Sasheel Bibbs in the role of Mary Ellen
Pleasant. Having both events available to the community during the same
time frame, but on different days, will make the public relations campaign
just that much stronger.
The site for discussion group sessions will be Heritage Hall, one of the more
significant historic buildings in Carlsbad. The building, which was originally
built in 1926 in another part of town and later moved to historic Magee Park,
served as St. Patrick's Catholic Church and later as the first town library and
city hall. With its location next to Magee House, the Historical Society's
headquarters and current museum and archival facility, Heritage Hall will
also provide an opportunity to introduce discussion group participants to
other local history resources. There is seating in the hall for up to 50 people.
The expectation is that this type of event will probably attract about 20 to 30 ..
people for each session. The target audience for the program will be teens
through senior citizens who are likely to be interested in and wish to
participate in lively discussion groups on the literature and history of mid-
19th century California. Specifics on the publicity campaign are described
below.
PERSONNEL
Discussions will be led by David Drielsma, a local resident and instructor of
California History at Mira Costa College in Oceanside. Mr. Drielsma has
lived and taught in various parts of California for the past 50 years. After
attending Pasadena City College, Mr. Drielsma completed a BA degree in
Political Science and History at the University of Southern California. This
was followed by a Master's Degree in History at U.C. Berkeley. He began
teaching high school hstory classes in Shasta County and then moved to
Escondido, where he taught history for 30 years, until 1988. Since 1988, Mr.
Drielsma has taught California history and geography at Mira Costa College.
He is a member of the California Study Association and the Mira Costa
Community Speakers Bureau, volunteering to talk about California history
for a wide variety of local organizations.
.
PUBLICITY
As was noted above, the monthly newsletters of the Arts Office, the Historical
Society, and the Friends of the Library will be used to publicize the
discussion groups, to give contact names and phone numbers, and to
recognize the leadership role played by the State Library and the California
Council for the Humanities in developing and supporting the project. In
addition, news releases on the series will be sent to THE SAN DIEGO
UNION, THE NORTH COUNTY TIMES, THE CARLSBAD SUN, and THE
BEACH NEWS. Public service announcements will also be used by Daniels
Cablevision as part of its regular Community Access TV programming. The
library also expects to play a major role in promoting the event. At selected
times during the Sesquicentennial' celebration, the library's wall display
areas and exhibit cases will be used to highlight local and state historical
events and memorabilia. Flyers promoting the discussion groups will be
printed and distributed within the library. Bibliographies of resources on
state and local history will also be developed and printed for distribution.
And the library's own monthly calendar of events will be used to feature
information on the discussion groups and on other events related to the
Sesquicentennial. To reach out to Carlsbad and La Costa Canyon high school
students, teachers of high school English and history classes at both schools
will be asked to promote the program in their classrooms.
I L4vlq 4
- .-
Geoff hour
Carlsbad City Library
1250 Carlsbad Village Drive
Carlsbad, CA 92008- 199 1
November 3, 1997
Grant Number: R&D97-33
Dear Mr. Armour:
Congratulations! I am pleased to inform you that the California Council for the Humanities.
in collaboration with the California State Library, has given approval to your request for
participation in Gold Rush: A Literary Exploration Sesquicentennial Reading and Discussion
Groups. The award is in the amount $500 and 20 copies of Gold Rush: A Literary
Exploration.
You, along with the other grantees, are invited and encouraged to meet the publisher of the
anthology, Malcolm Margolin of Heyday Press, at the California Library Association Annual
Conference to discuss the book and how it can be used in a reading and discussion group.
We will be meeting in the Pasadena Convention Center, Room 107 (the Little Theater), from
10:30 am - 12:OO pm, Sunday, November 16, 1997.
Please sign the enclosed copy of this letter, along with the certification sheet, and return it in
the self-addressed envelope provided. This will confh acceptance of the grant and the
provisions outlined in the enclosed "Grant Agreement." Upon receipt of the signed copy of
this letter, the CCH will issue a check in the full amount of the award and have the books
you requested sent to the above address.
All publicity and printed or visual materials related to the project must specify that "this
project is made possible in part by a grant from the California Council for the Humanities, a
state affiliate of the National Endowment for the Humanities and the California State
Librury. I' The publicity materials will be sent to you shortly.
Thank you for playing an important role in stimulating a statewide discussion about the
historic events that have shaped and continue to shape California
/ Please feel free to call on our staff for any assistance we might be able to provide.
Assistant Director
cc: County Librarian
RL/Cgp
Enclosures ..._._........
SAN DIEGO REGIONAL LIBRARY AUTHORITY
SPECIAL MEETING
NOVEMBER 3,1997 OCT 1997 ='- 2:OO p.m. - 5:OO p.m. LIBRFRY City of Cdrlsbad COUNTY ADMINISTRATION CENTER
ROOMS 302-303
AGENDA
INTERIM CHAIR: Pam Slater, Board of Supervisors, Third District
1.
2.
3.
4.
5.
@
7.
8.
Roll calVIntroduction of mernbedstaff
Election of Chair and Vice-Chair
Rules of Procedures
Review of Resolution adopted by the Board of Supervisors establishing the Authority
Review the County Community and Branch Library Improvement Ordinance
a. Comments for change
Discussion regarding inclusion of the Law Library
Determination of Date, Time, Place of regular meetings
Public Communication
the Office of the -ad of
SAN DiEGO COurVTy~UBLIC LAW LIBRARY
Serving the legel informetlon needs of Sen Diego County citizens 8inm 1807
CHARLES R. DYER
Dlreciclr of Cibrsnes ad Secretary to the Board
Maw library 1105 Front Street. Sen Diego. Csldomia 92101-3999
(619) 531-3004 Fax l€il9)239-i563 cdyerC)sdcl!.org
BOAR0 OF TRUSTEES
Judge Thomas R. MtcheN. Pffsidenr, Son 0-0 Jane Alshukr. Esq.. Escondido Judge Patrick Yim Cowett, Sun Dmgo
James 0. CmSby, Esq.. sen Diegc? Jd5e DpV;d M. GjX Son Diego
Judge Thomas C. Hsndrix, South Bay
Slapher! F. Lambert, Esq.. El Cafon
Tlw Hoiicwatdt. Pam Slater Third District Suptv-visor, County of San Diego
and Chair, %ii Diego County Library Authwity
(711 brhalf of the Board of Trustees of the San Diego County Public Law Library, I
\vi.ili to thank vou and the members of the Board of Supervisors for allowing the
County l'iilllic*Law Library to be considered as one of the public libraries to benefit
from tlw ntw County Library Authority's mn-to-be proposed temporary sales tax.
Siibst*qurnt to the Board meeting on October 21, we received the results of a poll
ccdiicttd by the City of San Diego and San Diego County Library Services. Since the
poll +ocvs that the inclusion of the Law Library in the sales tax ballot measure may
,idiww!iv aftt'ct the measure's chances of passage, the Law Library Board of Trustees, in
,I mtvtin# on (ktober 22, decided to withdraw its request for inclusion in the County
1Av.irv Autlicvitv's plans. Attached are two pages from the results of the poll, with
part 1 iit1n t rmii I ts highlighted.
at a majority of those who are familiar with the Law
I-iPr,. ry pt'rwii\'t' its need but most people simply do not know enough about the Law
I .ihilrY tv wtablish an o nion. As a result, questions 25 and 26 show that the Law
I ibr:irv's prtwnce adv P rsely affects the potential outcome of the ballot measure. Rather
tlim ti:y to mount a public retations effort to overcome this lack of familiarity, we would
pwfcr to puII out of the campaign altogether in hopes that the Authority and the other
public librtirics can still win, in spite of the loss of support from the many Law Librarv
frlt-iids and patrons throughout the County. We wish the remaining libraries well.
Qtitytioii 24 shows
At \'our Oct&er 21 bard meeting, Supervisor Dianne Jacob nclted that the
t'it iy > temporarv measure and that regular financing of our public libraries is
wot*tiill\~ tvhind vther-counties in California. Your Honorable Board requested that
t-hit*t A~lniinistratiw Officer Lawrence Prior report back in thirty days with some ideas
for- Iwttr-r loiig-tvrm financing. We respectfully request that the San Diego County
I'r:blic- I .,nv I.ibrary be considered in that report or in a similar one.
d0Z:ZO L6-82-330
TUESIAY, CCIQBER 21, 1997
RESOLUTION NO. 9 7 -3 2 9
RESOLUTION ESTABLISHING THE SAN DIEGO COUNTY REGIONAL LIBRARY AUTHORITY AND SPECIFYING ITS PURPOSES
On Motion of Supervisor Harn , seconded by Supervisor Slater , the
following resolution is adopted:
WHEREAS, Revenue & Taxation Code section 7285.5 authorizes the board of
supervisors of any county to establish an authority for specific purposes, and fiuther authorizes
the authority to adopt an ordinance proposing a transaction and use tax (hereinafter referred to as
a “sales tax”), subject to approval by a vote of the qualified voters of the County voting in an
election on the measure; and
WHEREAS, the Board of Supervisors intends that the ordinance proposing the sales tax
shall be subject to approval of a two-thirds vote of the qualified voters of the County voting in an
election on the measure based upon current law requiring such a special tax to be .subject to two-
-.-
thirds voter approval requirement; and
WHEREAS, the Board of Supervisors supports quality library programs, operations, and
facilities for use by the citizens throughout the region of the County of San Diego; and
WHEREAS, the revenues raised by the increase in the sales tax shall be for the purpose
of supplementing, not supplanting, funding for library programs, operations, and facilities, with
the proceeds of the sales tax to be distributed to each of the eighteen Cities in the County, and to
the County for the unincorporated area of the County, in proportion to the sales tax revenues
~ generated within such Cities and the unincorporated area of the County; and
WHEREAS, the Board of Supervisors desires to create such an authority for the purposes
-
1
as hereinafter set forth,
NOW THEREFORE, BE IT RESOLVED as follows:
1. Pursuant to Revenue & Taxation Code section 7285.5, there is hereby created and
established in the County of San Diego, the San Diego Regional Library Authority (hereinafter
the “Authority”).
2. The Authority shall adopt an ordinance proposing a sales tax conforming to Part
1.6 (commencing with section 725 1) of the Revenue & Taxation Code at a rate of one-quarter of
one percent (1/4%) for a five-year period.
3. The proposes sales tax ordinance shall be approved by a two-thirds vote of the
governing body of the Authority and by a two-thirds vote of the qualified voters of San Diego
County voting in the election on this measure.
4. The purpose of the sales tax shall be to raise revenues for library - prop;rams,
operations. and facilities. The proceeds of the sales tax shall be distributed to each of the
eighteen Cities in the County, and to the County for the unincorporated area of the County, in
proportion to the sales tax revenues generated within such Cities and the unincorporated area of
the County, offset by reasonable and necessary Authority expenses and 0th istributions as
authorized by this resolution. For purposes of the seven City library jurisdictions, the County
Library jurisdiction, and the County Law Library (if permitted to receive revenue by the
Authority pursuant to section 5), the terms “library programs, operations, and
2
facilities’’ shall include library related computer system automation and library related program
administration. For each fiscal year, the County library jurisdiction shall receive a distribution of
sales tax revenues for program administration of one-percent, and for computer system
automation of one-half percent, of the total sales tax revenues for that fiscal year generated in the
eleven Cities which are part of the County library jurisdiction and the unincorporated area of the
county.
5. As part of the sales tax ordinance, the Board of Directors of the Authority may permit
the San Diego County Law Library to receive revenue from the sales tax, in which case the Law
Library shall receive 5.7% of the sales tax that would otherwise be distributed to each
jurisdiction.
6. The increased sales tax revenues are intended to supplement, and not supplant, a
required maintenance of effort of operational and maintenance expenditures for library purposes
in each of the seven City library jurisdictions, the County library jurisdiction, and, if permitted
to receive revenue pursuant to section 5, the County Law Library. For the County library
jurisdiction, the County library dedicated share of property tax revenues are excluded fiom this
maintenance of effort.
7. The Authority shall have all the powers set forth in Revenue & Taxation code
section 7285.5 and shall have the following additional powers:
a The Authority may enter into contracts as necessary or convenient to carry
out its purposes and powers, including the power to arrange for an independent audit of the
fmancial transactions of the Authority, which must be conducted annually.
b. The Authority may sue and be sued, except as otherwise provided by law,
in all actions and proceedings, in all courts and tribunals of competent jurisdiction. All claims -
3
for money or damages against the Authority shall be governed by Division 3.6 (commencing
with section 810) of Title 1 of the Government Code, except as provided therein, or by other
statutes or regulations expressly applicable thereto.
e. The Authority may utilize real and personal property, facilities, resources,
personnel, and services of the County of San Diego and its departments, include staff assistance
fiom the staffs of the cities, as may be necessary or convenient to carrying out its purposes and
powers.
d. The Authority may do all things necessary or convenient to carry out the
purposes for which it is established.
8. The Authority shall be organized as follows:
a. The Authority shall be governed by a Board of Directors of 19 members,
including the Mayor, or hidher designated Council Member, of each of the 18 cities within the
County of San Diego, plus the Chairman of the Board of Supewisors, or other Board member as
designated by the Chairman.
b. The Board of Directors shall have a Chair and a Vice Chair who shall be
elected by a majority vote of all the members of the Authority, who shall hold office at the
pleasure of the Authority not to exceed one year, and who shall have such duties as the Authority
may prescribe.
c. The Authority shall hold its initial meeting, which shall initially be chaired
by the Board of SuperVisors member representative. At that meeting the Board of Directors
shall elect a Chair and Vice-chair and approve such other actions as may be necessary and
convenient to carry out its purposes. The Board of Directors may hold such other meetings as
needed to carry out its purposes. -
4
d. At the time the Authority has completed all of its purposes as authorized
herein, and as expressed in the sales tax ordinance, the Board of Directors of the Authority shall
take whatever action necessary to abolish the Authority. The Authority automatically shall be
abolished by operation of this resolution on the specified date for either of the following events:
(i) On the close of business December 3 1, 1999, if an election on the sales tax ordinance has not
been conducted by that date, or (ii) On the date in which the Board of Supervisors certifies the
results of the election if the sales tax ordinance is not adopted by a two-thirds vote of the voters
voting at an election held prior to December 3 1, 1999.
e. The Authority shall adopt rules of procedures which shall be similar to the
Rules of Procedure of the Board of Supervisors of the County of San Diego and may adopt such
other policies, rules, and regulations as may be necessary or convenient to the performance of its
powers.
9. The sales tax ordinance shall provide that all reasonable and necessary staff to and
costs of the Authority shall be provided by the County of San Diego, and further, that the County
Chief Administrative Officer, County Counsel, County Auditor and Controller, County
Treasurer, and the County Clerk of the Board of Supervisors shall serve as ex-officio executive
officer, counsel, auditor, treasurer, and clerk to the Authority. The Authority also may obtain
additional StafYassistance fiom the existing staffs of the cities who are represented on the Board
of Directors of the Authority. The sales tax ordinance shall further provide that the County shall
be reimbursed by the Authority &om the proceeds of the sales tax for the costs incurred by the
County in conducting the election, the annual audit, and for representing the Authority in any
legal action filed against the Authority.
PASSED AND ADOPTED by the Board of Supervisors of the County of San Diego, State of
California, this 2lday ofoct 1997, by the following vote:
AYES: Cox, Jacob, Slater, Roberts, Horn
NOES: one
ABSTENTIONS: No ne
ABSENT: None
STATE OF CALIF0RNIA)ss
County of San Diego)
I hereby certify that the foregoing is a full, true, and correct copy of the Original
Resolution which is now on file in my office.
THOMAS J. PASTUSZKA
Clerk of the Board of Supervisors
Kad J. Tomink, Depty f
97-329
10/21/97 (1) 6
I CARLSBAD CITY LIBRARY I
Statistics
CIRCULATION
MAIN LIBRARY
Print
Audio
Video
TOTAL
BRANCH
Print
Audio
Video
TOTAL:
CENTRO
Print
Audio
TOTAL:
GRAND TOTAL:
REFERENCE QUESTIONS
Centro
Genealogy
Children's
Adult
Online
Branch
TOTU:
MEDIA/GRAF"ICS PROIECTS
Media
Graphics
TOTAL
September 97
Seutember 96 Seutember 97 % Change
47,196 45,063 -5 %
7,604 7,025 -8 %
7,993 7,115 -11 %
62,793 59,203 WO
17,257 16,708 -3 %
3,026 3,422 13 %
237.l 2,195 -7% ..
22,654 22325 -1%
807 693 -14%
159 148 -7%
966 841 -13%
86,413 82,369 -5%
1,027 620 -40%
1,341 1,244 -7%
2,189 1,885 -14%
6,893 7,551 10%
8 95 1088%
2,441 2,456 1%
13,899 13,851 W/O
34 13 -62%
11 53 382%
4s 66 47%
HOLDS PLACED 2,379 2,430 2%
Page I
% Change
Seutember 96 September 97 % Change
PEOPLE COUNT (Daily Average)
Centro
Main Library
Branch
TOTAL
ATTENDANCE AT PROGRAMSITOURS
Genealogy
Branch Children
Centro Adult
Centro Children
Main Adult
MainChildren
TOTAL:
INTERLIBRARY LOANS
Requests by Carlsbad
Received by Carlsbad
Requests of Carlsbad
Filled by Carlsbad
NEW REGISTRATIONS
Centro
Main Library
Branch
TOTU:
ITEMS ADDEV
ITEMSWITHDRAWN
95 115 21 %
1,654 1,490 -10%
903 670 -26%
2,652 2,275 -14%
210 276 31 %
158 145 -8%
45 78 73%
75 257 243%
31 35 13%
517 825 60%
1,036 1,616 56%
126 132 5%
110 107 -3%
327 336 3%
70 89 27%
?1 25 19%
925 8% -3%
308 291 -6%
1,254 1,212 -3%
1,147 1,486 30%
Page 2
I CARLSBAD CITY LIBRARY 1
CIRCULATION
MAIN LIBRARY
Print
Audio
Video
October-94
52,347
7,990
8,735
Oct-97
October-97
48,619
7,399
7,903
% Change
-7%
-7%
-10%
TOTAL
BRANCH
Print
Audio
Video
69,072
17,544
3,294
2,324
63,921
17,728
3,345
2,475
-7%
1%
2%
6%
TOTAL
CENTRO
Print
Audio
23,162
984
181
23348
938
134
2%
-5%
-26%
TOTAL:
GRAND TOTAL:
REFERENCE QUESTIONS
Centro
Genealogy
Children’s
Adult
Online
Branch
TOTAL:
MEDIMGRAPHICS PROTECTS
Media
Graphics
TOTAL:
1,165
93,399
500
1,286
2,338
7,597
10
2,299
14,030
18
27
45
1,072
a341
449
1,175
2,274
7,161
561
2,749
-8%
-5%
-10%
-9%
-3%
-6%
55100/0
20%
14,369
23
50
73
2%
28%
85%
62%
Page 1
Carlsbad City Library Statistics
HOLDS PLACED
PEOPLE COUNT (Daily Average)
Centro
Main Library
Branch
TOTAL
ATTENDANCE AT PROGRAMSflOURS
Genealogy
Branch Children
Centro Adult
Centro Children
Main Adult
Main Children
TOTAL:
INTERLIBRARY LOANS
Requests by Carlsbad
Received by Carlsbad
Requests of Carlsbad
Filled by Carlsbad
NEW REGISTRATIONS
Centro
Main Library
Branch
TOTAL:
ITEMS ADDED
ITEMS WITHDRAWN
October-96 October-97 % Change
2,436 2,812 15%
119 126 6%
1,666 1,528 -8%
722 710 -2%
2,507 2,364 -6%
162 202 25%
203 338 67%
63 -1ooo/o
412 394 -4%
70 -100%
931 819 -120/0
1,841 1,213 -34%
139 162 17%
124 126 2%
413 371 -10%
110 98 -11Yo
2s 7 -72%
930 885 -5%
338 298 -12%
1,293 1,190 -8%
1,283 1,296 1%
1,311 1,173 -11%
Page 2
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