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HomeMy WebLinkAbout1998-02-18; Library Board of Trustees; MinutesMINUTES MEETING OF: DATE OF MEETING: FEBRUARY 18,1998 TIME OF MEETING: 3:OO PM PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES City Council Conference Room CALL TO ORDER: Vice President Joan Moss called the meeting to order at 3:05 PM. ROLL CALL: Present: Library Board Trustees Harkins, L'Heureux, and Moss Absent: President Curtin, Trustee McCann Also Present: Cliff Lange, Library Director Geoff Armour, Assistant Library Director Bob Commins, President, Genealogical Society APPROVAL OF MINUTES: Approval of the minutes of the meeting of January 21, 1998 was continued to the next meeting, as there was not a quorum of those who were in attendance at that meeting. MONTHLY LIBRARY DIVISION HEADS REPORTS: Trustee L'Heureux was impressed with the social worker in service training for literacy. She thinks it is a good program. Library Director Lange said Lynda Jones has done a good job of outreach in interacting with the social service agencies, especially in North County. Trustee Moss pointed out the two new categories of Genealogy statistics and remarked on the high number for Genealogy. Assistant Director Armour said that they are tracking in-house use now, which is items left in the open. This addition of 8,000-10,000 per month raised January's numbers over December's numbers for the first time in a long time, changing the downward trend. Trustee Moss remarked on the 125 people in attendance for the appearance of the Padres at the Branch Library. She asked if this was indeed the correct number. Director Lange replied that it was and went on to describe the long line for autographs, the setting, and the response of the children. It was a "smashing" success." Trustee Moss asked how it was arranged for, and Director Lange explained that Jim Madafer, who is on Judy McCarty's staff, arranged it as part of the Padres' general support for literacy. 1 Y Library Board of Trustees February 18,1998 Page 2 Trustee Moss was glad to see that video circulation was down and print circulation was up. Discussion followed on possible reasons for this. Trustee Moss asked if the library had Raffi (a children's singer) tapes or CDs, as she highly recommends them. Director Lange did not know, but he will look into it. LIBRARY BOARD COMMENTS: Trustee L'Heureux said it had been mentioned to her to consider moving the children's video collection to a different location, separate from the other collections, or consider a new location in the new library, due to the difficulty in keeping things straight. Director Lange said the collection will be in a separate area in the new library. She asked that this problem also be considered for the Cole remodel. Director Lange said that it would. REPORT ON LIBRARY AUTHORITY MEETING - FEBRUARY 4,1998 Director Lange said he put one set of Authority meeting minutes in the Library Board agenda packet and will put the latest one in the next packet. The big issue is when to put the measure on the ballot, and it will be decided tomorrow. After the February 4 meeting they met with a campaign person, Fred Register, who prefers a special election instead of June's or November's general elections. The alternative is a special election ballot in March or June of '99. Every consultant has suggested a special election. The Authority must make a decision tomorrow because time is limited. Director Lange thinks they will put it off until a special election in 1999. There is too much competition on the June ballot, not enough time to do a campaign, and not enough money. A proper campaign will require about $600,000. Trustee Moss remarked that she was surprised at Supervisor Pam Slater's statement that a special election was not the best option. Discussion followed on the benefits and campaign strategies for special elections. Director Lange found it interesting to see 18 cities in an unusual consensus on getting this on the ballot. PRELIMINARY REPORT ON 1998-99 LIBRARY BUDGET: Director Lange the budget is not yet completed and is due March 9, so he will put it on the agenda for March, though it will still be a long way from final approval even at that point. Assistant Director Armour put together a summary and highlights in the agenda packet for the Board's review. Director Lange said they have singled out getting new people on board as the first priority. These positions were previously funded, then were unfunded and on hold. Assistant Director Armour said the staff is talking about strategies, and each division has a separate budget, all of which should be in by Friday. No one knows how busy we will be in the new library, so we must be flexible. Some divisions may share part-time staff. Discussion followed on moving collections, which will take two to three weeks. They also discussed projections and changes in allocations. Trustee Moss asked how the library might not end up with the full amount of a grant which was given to us. Director Lange explained how a grant is processed. Trustee Moss then questioned whether Lizeth Simonson's position could eventually become full-time. Assistant Director Armour said that service is only provided 23 hours per week at the Centro de Informacion. Trustee Moss thinks Centro and Adult Learning could be hit hard in the future with r Library Board of Trustees February 18,1998 Page 3 greater numbers of people, and that is why she is wondering about increasing Lizeth's position. Director Lange and Assistant Director Armour said that if that were to happen they could consider expanding the hours. REPORT ON VISIT TO THE NEW MOUNTAIN VIEW LIBRARY - SLIDE SHOW: Director Lange directed the Board's attention to the agenda packet and the opening day brochure for the new Mountain View library. He also passed around a color example. Susan Ozubko, who is the library director in Mountain View, said about 7,000 people showed up for the library dedication, which is about 1/10 of the population. The Board viewed slides which Director Lange had taken during a trip to Mountain View's new library building. Director Lange remarked on how very similar their layout is to the layout we have planned for the new library. He described the setting, the location, the furnishings, parking, and public transportation. Trustee Moss asked if there was anything Mountain View would have done differently if they had it to do over again. Assistant Director Armour replied that they were basically satisfied, but they may have liked to have more space. Trustee Moss wondered how they handled the computer issue. Director Lange said they had a consultant work with them. He liked the way they had clustered catalog-access computers, plus a few out in the stack areas. Trustee Moss also asked whether they thought we should change anything based on what they saw. Assistant Director Armour said no, but it did confirm we are on the right track. They did see some furniture we may want to use. Trustees L'Heureux and Moss said they liked the way the inside of the building looked. Director Lange said it was a worthwhile visit and it affirmed we are doing the right things. He didn't prefer the way their building looks on the outside, but it fits with the surrounding buildings. Trustee Harkins suggested automated ways of transporting items across our large new library. SELECTION OF LIBRARY BOARD REPRESENTATIVE TO THE GALLERY COMMITTEE: Director Lange explained that the Gallery Committee was started in 1990 but was put on hold. Now they have had two meetings, and he would like to have a Library Board representative on the committee. He would also like to have a Board representative on the Library Dedication Committee. Trustee Moss asked if he had any preferences as to who they should be. Director Lange suggested Trustee L'Heureux for the Gallery Committee, and he had no one in mind for the Library Dedication Committee. Trustee Moss said she would be happy to serve on the Dedication Committee. She then moved that Trustee Ann L'Heureux be the Board's representative on the Gallery Committee. Trustee Harkins seconded the motion, which was carried unanimously. Trustee L'Heureux moved that Trustee Joan Moss be the representative on the Library Dedication Planning Committee. Bill Harkins seconded the motion, which was carried unanimously. PUBLIC LIBRARY FUND ALLOCATIONS: Already discussed. I I Library Board of Trustees February 18, 1998 Page 4 REPRESENTATION OF LIBRARY BOARD ON LIBRARY DEDICATION PLANNING CO M M ITTE E : Discussed above. DIRECTOR'S REPORT: Director Lange announced that his secretary, Rebecca DiGangi, is leaving the City to follow her husband to Tucson, Arizona. The Board expressed their well wishes. Director Lange then announced that Eleanor (Cissie) Sexton, a Senior Office Specialist in the Housing and Redevelopment Department, will be filling Rebecca's position. She was one of seven people he and Assistant Director Armour interviewed. She comes highly recommended and should be able to start in a couple of weeks. They are working on getting her some overlap time to train with Rebecca. Director Lange told the Board that the City Manager has asked him and other City department heads to participate in a management training session which starts March 11. He gave the Board the schedule, which is spread out over 10 days. All the feedback he has heard on the program has been good. He reported that the Friends' book sale which was scheduled for February 21 has been postponed until further notice due to inclement weather. Director Lange and Lee Rautenkranz are working on developing a City Web site. There will be a steering committee meeting next week to see what should be on it. John Prelgovisk will be doing the design. Some of his other work has won awards. Next Tuesday there will be a Northeast Quadrant meeting, and Director Lange is on the agenda. He will discuss the new building. SERRA ADVISORY BOARD: Trustee L'Heureux remarked on a memo which she found from Sue Swisher on formulas for allocating funds to state systems. Allocations have stayed the same for the last 10 years. FRIENDS OF THE LIBRARY: Not present. GENEALOGICAL SOCl ETY: President Bob Commins of the Genealogical Society reported that the focus of their educational program is now to educate people in the use of computers to access the Internet. Fifty-five (55) people showed up at the interest meeting. He said people must now learn the computer to do much of the genealogy research. There is some concern over the permanence of magnetic data being only about five years. They will be following this to see what develops, because data is being lost. Beyond this, programs are changing rapidly, and there are problems with compatibility between programs as well. They are looking into CDs because they have a different way of recording data, and not as much of it is lost. , t Library Board of Trustees February 18, 1998 Page 5 PUBLIC COMMENT: None. ADJOURNMENT: Director Lange reminded the Board about the CALTAC Workshop coming on Saturday, February 28. Registration is at 9:00 AM, and those attending should meet in the library parking lot at 8:OO AM if they want to carpool. By proper motion, the Regular Meeting of February 18, 1998 was adjourned at 4:21 PM Respectfully submitted, Rebecca DiGangi Administrative Secretary ADULT LEARNING PROGRAM Monthly Report January 1998 1. Emblem Club Award On January 7, Oceanside Emblem Club No. 177 presented adult learner Josie Cruz with its annual Adult Literacy Award, with a check for $500. Josie has been associated with the Adult Leaming Program for 8 years. She began at a very basic skill level and has now advanced to enrollment in adult classes studying for her G.E.D. (high school equivalency). The Emblem Club award is intended to enable an adult literacy student to pursue higher education or vocational training. Josie plans to use her award to attend college to study vocal music and music education. Attending the award presentation were Josie, her husband Gary, their 2 sons, a fiend who is also an adult leamer, and Adult Learning Program Coordinator Lynda Jones. 2. Inservice Trainin? for Social Workers On January 22, Program Coordinator Lynda Jones and adult learner Frances W. conducted a 2- hour inservice training for social services staff at Lifeline Community Services. These staff each have a caseload of families who are currently receiving public Gsistance (welfare) and who, with legislation effective January ls, are now required to find jobs and be off public assistance within 2 years (“welfare-to-work”). Many of these clients have literacy difficulties. Lynda and Frances presented practical suggestions for working with adults with poor literacy skills, such as giving directions by landmarks instead of street names. Frances also gave the caseworkers feedback on their agency’s forms and brochures and how to make them more useful to clients with low reading skills. Additionally, Lynda and Frances shared information about literacy programs for adults in North County. 3. State Literacv Grant Accounts were set up for the 1997- 1998 State Library Literacy Grant. The second quarter report was submitted to the State Library. 4. North Countv Literacv Providen The second meeting of representatives fkom literacy and adult education programs in North County was held on January 21 at MiraCosta College’s Adult Learning Center. Participants made plans for developing a database of literacy/education needs and information on the programs providing such services. It is proposed that the database then be included in the San Diego Council on Literacy’s website at www.eciti.com/sdcoZ. The North Caunty’s database can then be used as a model for the other regions in the County to add their own information to the website, with the goal of offixing complete and up-to-date information on liter&y/adult education services available in the county. Also at the meeting, participants focused on identifjmg community needs which are not currently being met by existing programs. These “holes” in services include fkee or low-cost literacy tutoring for children and youth, certain geographic regions (e.g., Solana Beacme1 Mar, FallbrooklBonsall) which have no literacy services available for English-speaking adults, and effective literacy services for adults with underlying or additional disabilities such as mental retardation or mental illness. CARLSBAD CITY LIBRARY CENTRO DE IXFORMACION Monthly Report January 1998 - ult Prourammincr. On January 15, the Centro de Informacibn, in conjunction with the Carlsbad Police Department and the Head Start Program, conducted an adult educational presentation at the Senior Center Auditorium for parents with pre-school and school-age children. The topics for this presentation were crime prevention, gang awareness, and emergency calls. During the presentation a demonstration of an emergency call was played by Centro Supervisor Lizeth Simonson and bilingual dispatcher Patricia Agnigni. An explanation in both English and Spanish followed. Officer Gilbert Garcia and Patricia Agnigni told about the information that needs to be provided at the time of the call and about the regular proceedings that take place during an emergency call. A video about gang activities was shown and, at the end, the audience had the opportunity to ask questions and to give suggestions on how to improve cooperation between the community and the Police Department. 2.- Children '8 proor -in- Regular bilingual storycraft programs continued during the month of January. 3.- Orcragj & de8 On January 12 Assistant Library Director Geoff Armour; library staff members that provide children's services at the Main Library, La Costa Branch, and Centro de Informaci6n; and Recreation staff had a meeting at the Harding Community Center. The purpose of this meeting was to share ideas and create cooperation between Library and Recreation staff in children's programs and services as a part of the City's organization redesign process. 4. - Carlsbad Youth Enri chme n t 80 r v ic e s . On January 21, Library Assistant Director Geoff Amour and Centro Supervisor Lizeth Simonson were invited to attend a meeting of the Carlsbad Youth Enrichment Services (YES) at the Barrio Museum in Carlsbad. The Carlsbad Youth Enrichment Services Organization was formed to coordinate efforts and support community prevention and intervention programs that address the needs of the youth in Carlsbad. The committee is composed of Carlsbad community members and representatives of different organizations and city departments such as Carlsbad Police Department, Carlsbad Recreation Deptartment, Boys and Girls Club, and other social services organizations. 5.- cornu nitv Mootino . On January 29, members of the Carlsbad Youth Enrichment Services Organization met at the Centro to share suggestions about how the organization can meet with youth in the community to gather information about their needs. This meeting was preceded by a welcome from Centro Supervisor Lizeth Simonson. Lizeth also explained about the different services that the library's Centro de Informaci6n provides to the community. Children‘s Division Monthly Statement January 1998 January was a Whale of a month in the Children’s Library. It was hoped that the Whale ~rt Contest would attract enough young people to at least equal last year’s tum-out of 120 entries. By the closing date entries from individual students and teachers who had their entire classes participate added up to over 700 works of art. Again thxs year Helgren’s Sportfishing of Oceanside donated whale watching trip passes to 3 classes. This was an increase from last year when one was donated. Helgren’s also donated (32) individual passes to the top three winners of each grade level - grades 1 thru 6. Due to these awards over 100 students will be enjoying a free whale watching trip courtesy of Helgren’s Spor$ishing. The judging for the Contest was done by Studio 2 Design in Carlsbad. They have supplied judges for the Whale Contest for several years. Parents, children and staff are grateful for their participation. The owner of Helgren’s, Richard Helgren , and the MarketingDirector, Joe Valen assisted in the Awards Ceremony on January 30 in the City Council Chambers for the first time. A new theater group, the West Coast Repertory theater presented its first production, “Winnie the Pooh”, to an over-flow crowd of children and parents. This production was a free performance sponsored by the Friends of the Library. The cast inchded both adults and children. The next production by this group will be “Jack and the Magic Beanstalk” scheduled for February. Officer Lynn Diamond and her trained Search and Rescue dog “Scout”, a Golden Retriever, were special guests on Storyhour, Tuesday, January 2O*.Officer Diamond discussed camp saf‘ety and tips for survival in the woods. The Info People Project will be shifting into a training phase with the Carlsbad Interact Club from Carlsbad High School. The club is our community partner and its members will be trained as docents for our new computers. The club member8 will be helping kids - answering questions on CD Rom, Internet and Word Processing applications. COLLECTION DEVELOPMENT AND ACQUISITIONS STAT I ST IC S REPORT January 1998 Current Month I terns Received B&T Direct PMS C Total ______--_----_ ____-____- __---_-_____-__---_ ---__--__ Books - Adult Main 472 156 62 8 Branch 36 28 64 Centro 0 3 3 subtotal 508 . 187 695 Fiscal Year to Date -____--___ 3,693 741 66 4,500 Books - Children Main Branch Centro sub t o t a1 192 32 101 0 1. 293 4 224 1,387 102 582 12 144 338 2,412 Audio - Adult 86 40 12 6 ,94 0 Audio - Children Video 4 37 41 291 8 17 46 71 745 Total Received 899 326 46 1,271 8,888 B & T = Baker & Taylor EMSC = Professional Media Services Corporation Research activity: Reference questions Regwered researchers Circulation *Computer users Holdings: Genealogy Non-Circ Genealogy Circ MiCtOhlm Microfiche CD Genealogy & Local History Division Fiscal Year 199711998 Statistics January 1998 January 1998 1,357 86 1 267 21 3 Added January 1998 53 16 17 1 2 January 1997 1,295 91 9 0 144 Added FY1997/98 to date 307 -28 55 1,364 8 Activities with the North San Diego County Genealogy Society: January 1998 January 1997 Volunteer hours 52 56 Programs 3 4 Program attendance 1 84 232 NSDCGS donations $691.35 $643.47 **Donated books 43 0 Beginning with this report, there are two new categories: FY1997/98 to date 8,377 6,232 267 1066 Added Ey1996/97 632 41 41 1 5,054 20 Total 1998 to date 52 3 184 $691.35 43 *Computer users: number of researchers who signed up to use one of the three pa for a one- hour session. FY1996/97 15,549 11,122 0 2025 Total 17,355 909 7 , 332 111,610 21 8 Total 1997 562 58 2,338 $14,664.09 0 **Donated books: number of volumes donated to the Genealogy & Local History Collection Ca rfsbad San Diego County Los Angeles County Orange County Riverside County . San Bemardino County Other California Counties . Alabama Alaska Arizona Arkansas Colorado Connecticut Florida Georgia Idaho Illinois Indiana Iowa Kansas Kentucky Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Nebraska Nevada New Hampshire New Jersey New Mexico New Yo& North Carolina Ohio Oklahoma Oregon Pennsylvania South Carolina South Dakota Tennessee Texas Utah Virginia Washington Washington, D.C. West Virginia Wisconsin Guam Belgium England Germany Ireland Mexico Russia Total January, 1998 153 598 3 66 10 0 .o 0 0 8 1 1 0 0 0 0 0 0 0 0 0 2 1 1 0 0 0 0 0 1 0 0 0 2 0 0 0 2 2 1 0 0 0 0 0 3 0 0 0 0 0 0 0 0 0 0 861 m1997/98 1,011 4,224 133 389 187 42 74 1 1 58 2 2 3 5 1 1 4 1 0 2 1 3 2 1. 1 1 1 5 2 10 0 0 0 7 1 4 3 7 2 1 2 3 2 5 5 14 1 1 0 1 0 1 0 0 4 0 6,232 FY1996/97 1,852 7,533 222 689 248 76 124 1 0 96 11 9 3 15 0 1 3 6 1 2 3 0' 3 3 10 10 0 7 16 22 2 1 2 12 3 6 5 38 2 0 4 3 18 0 0 30 4 1 4 1 1 1 3 1 13 1 11,122 LA COSTA BRANCH LIBRARY Monthly Report January 1998 JANUARY CIRCULATlON Branch circulation totaled 22,908 items for the month. Of this total, 11,578 adun items, 8,988 children’s items, 2,282 video tapes and 60 CD ROMS were checked out to patrons. This was an average of 881 items a day or 84 each hour. USERS This month’s user count was 19,884. An average of 765 patrons used the Branch each day, or 73 each hour. User statistics for January, 1997 are not available for comparison because during that time the people counter was being repaired. COMPUTERS Information Systems set up the three new PC’s which were purchased from this year’s budget. One at the Reference desk and one in the workroom have Internet access for purposes of research and staff training. The third PC was set up as a second CD ROM station in the adult area. The city has to increase it’s number of licenses to get out of the city firewall in order for the Branch to offer public access to the Internet. However, when this occurs, the library is set up to go online immediately. Meanwhile, staff is learning how to do research through the Internet. Main library reference staff has done one on one intensive training for the Branch reference and children’s staff. This has been most helpful. When the license issue is resolved, there will be one Internet access and CD ROM PC in Children’s, and two in Reference. STAFF During January, four new staff members were hired to fill 4 vacated positions. Joyce Quince and Karen Sileo joined the Branch staff in Circulation. Betty Karkow began as a Reference substitute and in February, Jennifer Baker will begin as a Library Technician in Children’s. This Library Technician position was vacated by Molly Cook when she became Circulation supervisor. This will give 59 hours of coverage out of 64 in Children’s each the week . LA COSTA BRANCH LIBRARY Monthly Report January, 1998 CIRCULATION fiy Item ircula ion ire. P r Hr/D Children’s Vols. Children’s A.V. Adult Vols. Adult A.V. Video Tapes CD ROM Total Inhouse Circulation: Reference Questions: CD ROM: Registrations: 8 , 570 41 8 8,790 2,788 2,282 60 - 272 126 22,908 84 1881 Adult 91 0 Children 1.24-6 Total 2,156 Adult 2,079 Total 2,852 Children - 773 54 Carlsbad 1 99 Non Resident 104 Total 303 VOLUNTEER HOURS Proiect Hours Number of Volunteers Children’s Storyhour 2 1 Children’s clerical & shelving 12 2 BookBuddies 3 3 Friends Magazine Sales - 52 % - 12 Total 69 % 18 LA COSTA BRANCH LIBRARY Monthly Report January 1998 c USERS Users Hrs/Davs Users Der HrlDay 19,884 272 126 73 1756 **************************nn***H***H*******H PROGRAM ATTENDANCE P roa ra m Attendance & Aae No. of Proarams Preschool Storyhoun 11 3 3 -5 yr. olds 7 BookBuddies 10 10-16 yr. olds 4 20 3 - 5 yr. olds 1 San Diego Padre Appearance - 125 AilAges - Total 268 12 LA COSTA BRANCH LIBRARY Monthly Report January 1998 STATISTIC COMPARISON e Collection Jan. 1997 Jan. 1998 Cornoarison YQ Children’s Vols. 8,800 8,570 (-230) (- 3) Children’s A. V. 502 41 8 (- 84) (-1 7) Adult Vols. 9,133 8,790 (-343) (- 4) Adult A.V. 2,874 2,788 (- 86) (- 3) Video Tapes 2,945 2,282 (-663) (-23) Total 24,280 22,908 (-1,372) (- 6) CD ROMS 26 - 60 + 34 +131 Circulation each hour 89 84 (- 5) (- 6) Circulation each day 934 881 (-53) (- 6) USERS Januarv 1997 Januarv 1998 Cornoarison % Unavailable* 19,884 - - - Unavailable’ - Users each Hour - I 73 . Users each Day - - Unavailable* 765 *No statistics were available for January, 1997 because the people counter was being repaired. Modla Graphics Form Count (Y.T.D.) 45,1122 I GRAND TOTAL Mad18 Graphks Form count Reference pis month) 44,077 JUL AUG SEP OCT NOV DEC (last month) 11,112 (Y.T.D.) 159,063 GRAND TOTAL REFERENCE ACTIVITIES FOR JANUARY, 1998 Reference Questions totaled 6,745 during the month of January, a decrease of 114 over last year. Reserves totaled 2,211, a decrease of 355. Online Searches totaled 554, an increase of 279 over last year. This figure includes Public Internet Access sign-ups, which totaled 522 during the month of January. Interlibrary Loans totaled 79 items received and 76 items were sent to other libraries. Also in January, there were 814 questions answered at the Information Desk. This total was up 168 questions from January, 1997. During the month of January, there were: 4 Library Skills Classes, and 1 Internet Class. Callie Ahrens held a Staff Development Meeting on January 15. Char Kennedy attended a Palomar Library Association Installation Brunch at the Oceanside Library on January 25. Guest speaker was Carole Lane, author of NAKED IN CYBERSPACE, who spoke about searching for information about people on the Internet. Char also toured Oceanside’s Community Computer Center to get ideas for Carlsbad’s computer lab in the new library. Suzanne Smithson went to the La Costa Branch on January 27 and 28 to train Branch library staff in how to use the Internet, since the Branch is now able to offer Internet searching to the public. Suzanne also attended a SERRA Young Adult Committee Meeting on January 29 at the Oceanside Library. Technical Services Report January 1998 In January, Technical Services staff added 1,371 new print items and 272 audiovisual items to the library's collection. They deleted 878 print items and 144 audiovisual items fiom the database. Patrons using home computers dialed into the catalog 208 times. The newer, more reliable software installed on the 3M Selfcheck machine last month has had an impact on usage. In January, 4,63 1 books were chetked out on the Selfcheck machine, almost 8% of the total circulation for the Main Library. This is up slightly fiom previous months, when the amount was fairly steady at 7%. The library's Automation Committee met in January to brainstorm about technology issues that we would like the library's technology consultant to address as the staff begins work on a technology plan. The new main library will bring with it new challenges as we integrate a new library automation system, expanded access to electronic resources, and a large number of public access computers into traditional library service. CARLSBAD CITY LIBRARY CIRCULATION MAIN LIBRARY Print Audio Video December-96 42,003 7,373 9,042 TOTAL: BRANCH Print Audio Video TOTAL CENTRO Print Audio TOTAL GRAND TOTAL: REFERENCE QUESTIONS Centro Genealogy Children's Adult Branch TOTAL: MEDINGRAPHICS PROTECTS Media . Graphics TOTAL HOLDS PLACED 58,418 13,631 3,279 2,356 19,266 655 146 801 78,W 224 729 1,593 5,582 1,854 9,982 34 21 55 1,882 December-97 % Change 41,836 0% 7,098 -4% 7,752 -14% 56,686 -3% 14,689 8% 3,466 6% 2,171 -8% 20,326 6% 591 -1oo/o 117 -20% 708 -12% 77,720 -1% 296 32% 1,025 41 '/o 1,384 -13% 4,986 -11% 2,187 18% 9,878 -1% 13 -62% 46 119% 59 7% 2,279 21% RDF/Statistlrs/Sbb 6-97 Page 1 Carlsbad City Library Statistics, continued % Change PEOPLE COUNT (Daily Average) Centro Main Library Branch TOTAL ATTENDANCE AT PROGRAMWOURS Genealogy Branch Children Centro Adult Centro Children Main Adult Main Children TOTAL: INTERLIBRARY LOANS Received by Carlsbad Sent by Carlsbad NEW REGISTRATIONS Centro Main Library Branch TOTAL: ITEMS ADDED ITEMS WITHD RAWN COMPUTEWINTE RNET USE Main Adult Main Children Branch TOTAL 80 91 14% 1,478 1,335 -10% NA 601 NA 1,558 2,027 30% NA 150 72 314 137 457 908 104 66 162 135 370 223 764 1,257 104 15 NA -10% -1w/o 18% -1oo/o 67% 38% W/O -77% 7 3 -57% 593 640 8% 211 226 7% 811 869 7% 1,263 1,661 32% NA 387 NA NA 64 NA NA NA NA NA 451 NA RDF/Shtirtio/Shb 6-97 Page 2 CARLSBAD CITY LIBRARY January98 % Chanpe January-97 CIRCULATION MAINLIBRARY Print Audio Video 52,639 55,787 8,247 7,316 10,748 8,604 6% -11% -20% 7l,634 7l,707 TOTAL 0% BRANCH Print Audio Video 18,342 19,527 3,371 3,255 2,945 2,282 6% -3% -23% 24,658 TOTAL 2% CENTRO Print Audio 1,096 1,346 202 159 23% -21% 1,298 1- TOTAL: 16% GRAND TOTAL: 978590 98,276 1% REFERENCE QUESTIONS Centro Genealogy Children's Adult Branch 420 569 1,295 1,357 2,642 2,190 6,907 6,745 2,710 2,852 35% 5% -17% -2% 5% 13,974 l3,7l3 -2% TOTAL: MEDINGRAF'HICS PROTECTS Media Graphics 29 17 -41% 29 56 93% 58 73 26% TOTAL HOLDS PLACED 2,591 2,191 -15% Page 1 RD-f/Shtir!icr/Shb 6-97 Carlsbad City Libmy Stntistics, continued Januarv-97 Januarv-98 % Channe PEOPLE COUNT (Daily Average) Centro MainLibrary Branch 103 132 28% 1,753 1,560 -11% na 756 na TOTAL: A'ITENDANCE AT PROGRAMS/TOURS Genealogy Branch Children Centro Adult Centro Children Main Adult Main Children 232 184 -21% 169 268 59% 38 43 13% 254 332 31% 155 97 -37% 651 785 21% TOTAL: 1,499 1,709 14% INTERLIBRARY LOANS Received by Carlsbad Sent by Carlsbad 111 79 -29% 85 76 -11% NEW REGISTRATIONS 15 16 7VO 965 814 -16% 347 329 -5% Centro Main Library Branch TOTAL: 1,327 1,159 -13% ITEMS ADDED 1,239 1,022 -18% ITEMS WITHDRAWN COMPUTEWLNTE RNEI' USE Main Adult . Main Children Branch na 554 na na 51 na na na na TOTAL: na 605 na RDF/ShtisUcs/Sbb 6-97 Page 2 E a a E 0 7 0 cu 2 (4 r 0 0 0 8 -! s 5 8 MI"I'ES/STATEMENT OF PROCEEDING S,AN DIEGO COUNTY REGIONAL LIBRARY AUTHORITY County Administration Center 1600 Pacific Highway, Rooms 302/303 ' THURSDAY, JANUARY 22,1998 The meeting was called to order at 1:M p.m. by Chairwoman Judy McCarty. 1. Roll Call present: Carlsbad Chula Vista coronado Del Mar El Cajon Encinitas Imperial Beach La Mesa Lemon Grove National City Oceanside Poway San Diego City San Diego County santee Solana Beach Also: Absent: Escondido San Marcos Vista Ramona Finnila, Mayor Pro Tem Shirley Horton, Mayor Bruce Williams, Councilmember David Druker, Mayor Joan Shoemaker, Mayor Lou Aspell, Mayor Michael Bixler, Mayor Art Madrid, Mayor Jew Jandura, Councilmember George Waters, Mayor Dick Lyon, Mayor Bob Emery, Councilmembex Judy McCarty, Councilmember Pam Slater, District 3 Supenrisor Jack Dale, Mayor Marion B. Dodson, Deputy Mayor Bill Horn, Distiict 5 Supervisor, County of San Diego The Clerk oA the Authority sdministered the Oath to first-the members present: Bill Iorn, District 5 Supervisor of County of San Diego, and Marion B. Dodson, Deputy Mayor of Solam Beach. Approval of Minutes of December 11,1997, meeting. MOTION seconded and carried, the San Diego County Regional Library Authority approved the Minutes of the December 1 1,1997, meeting. 2. AYES: Carlsbad Ramona Finnila, Mayor Pro Tem coronado Bruce Williams, Councilmember 1 El Cajon Joan Shoemaker, Mayor Encinitas Lou Aspell, Mayor Imperial Beach Michael Bixler, Mayor La Mesa Art Madrid, Mayor Lemon Grove Jeflkey Jandura, Councilmember National City George Waters, Mayor Oceanside Dick Lyon, Mayor Poway Bob Emery, Councilmember San Diego City santce Jack Dale, Mayor NOES: None ABSTAINS: Bill Horn, District 5 Supervisor for County of San Diego ABSENT: ChulaVista Del Mar Escondido San Marcos Solana Beach Vista Judy McCarty, Councilmember 3. Public Communication Comments were received hm: - Scott Barnett, San Diego County Taxpayers’ Association, who presented recommendations and raised - Robert Magna - Jacqueline Winterer, President of Friends of the Library in Del Mar various issues, as outlined in Document A. 4. Chairman’s Report Fred Register has been hired as Campaign Consultant. Bill Lynch was introduced as the new Citizen cambaign-. Negotiations are complete with the State Board of Equalization - when there are two Countywide tax initiatives, the cat of colledion is split betwecn them; San Diego will therefore pay less. We will save $5 million in TransNet funds over the next five years. As a result of meetings with the Taxpayers’ Association, City staff distributed a draff memorandum, addressed to the Taxpayers Association, entitled Changes to Library Authority Ordinance, outlined in Document B. Mectings will now commence with the League of Women Voters, ITA’S, and other organizations. -_ 5. Presentation on the Futureaof Libraries. (Bill Sannwdd, City of San Mego; Jose Aponte!, Library Mrector, City of oapnaidc.) Bill Sannwald, President of the American Association of Library Mmgement, addressed various topics regarding the future of libraries, including the chauging role of the public library, libraries providing access to electronic information; the public library in an electronic age, and evolving bookstore merchandising trends, more fully outlined in Document D. 2 Jose Aponte also addressed the Library Authority regarding the hture and past of libraries. 6. Report from the Ordinance Committee, Mayor Mike Bixler, Committee Chair Marilyn Crouch, Library Director of San Diego County Library, reported on whether there are any anticipated cost accounting impacts to the central library facility due to increased demand at the branches, and how that will be handled (relates to Section 4.2.2(c) pp. 23-24). In addition to other changes, suggestions and amendments, County Counsel pointed out that the estimated funding amount was changed in pursuant to SANDAG estimates distributed in a memorandum entitled Projected Revenue from a 1/4cent Region-wide Sales Tax, outlined in Document C. (p. 3 1, last sentence) MOTION seconded and canid, the San Diego County Regional Library Authority approved changing the language to: This Ordinance cannot skdkrat be mwnthkw extended 6pctkhkrtkanip without a vote of the people. AYES: Carlsbad Chula Vista coronado Del Mar El Cajon Encinitas Imperial Beach LaMCSa mmGrove National City Oceanside Poway San Diego City santcx SolanaBeach san Diego county NOES: None ABSTAIN: None ABSENT: Eacondi& SanMarcos Virta Ramona Finnil4 Mayor Pro Tem Shirley Horton, Mayor Bruce Williams, Councilmember David Druker, Mayor Joan Shoemaker, Mayor Lou Aspell, Mayor Michael Bixler, Mayor Art Madrid, Mayor Je- Jandura, Councilmember George Waters, Mayor Dick Lyon, Mayor Bob Emery, Councilmember Judy McCarty, Councilmember Pam Slater, District 3 Supervisor Jack Dale, Mayor Marion B. Dodson, Deputy Mayor 4.1 Use- 34) Referred to the ordinance Committee to work with County Counsel to clarify language. Suggested language: Revenues raked undkr this measure may be used to create a fmst find or endowment at the direction of eachju~diction Tlresefirnds cun be wed during or aper the expiration of this sales tax and allow a cash method offinding. 3 ,< @. 31, last sentence) MOTION seconded and carried, the San Diego County Regional Library Authority approved changing the language to: This Ordinance shall not be amended by the Authority. This Ordinance shall not be extended without a vote of the people. AYES: Carlsbad Chula Vista Coronado Del Mar El Cajon Encinitas Imperial Beach La Mesa Lemon Grove National City Oceanside Poway San Diego City san Diego county Solana Beach NOES: None ABSTAIN: None ABSENT: Escondido san Marcos Vista Ramona Finnila, Mayor Pro Tem Shirley Horton, Mayor Bruce Williams, Councilmember David Mer, Mayor Joan Shoemaker, Mayor Lou Aspell, Mayor Michael Bixler, Mayor Art Madrid, Mayor Jew Jandura, Councilmember George Waters, Mayor Dick Lyon, Mayor Bob Emery, Councilmember Judy McCarty, Councilmember Pam Slater, District 3 Supervisor Jack Dale, Mayor Marion B. Dodmn, Depuv Mayor of MOTION seconded and carried, the San Diego County Regional Library Authority amended the Title of the Ordinance to: COMMC%NITYUES ENhYNCEMENT 0RDA"CE AYES: Carlsbad Chula Vista coronado Del Mar El Cajon Eacinitas Imperial Beach LaM- , LemonGpve National City Oceanside Poway San Diego City San Diego County Ramona Finnila, Mayor Pro Tem Shirley Horton, Mayor Bruce Williams, Councilmember David Mer, Mayor Joan Shoemaker, Mayor Lou Aspell, Mayor Michael Bixler, Mayor Art Madrid, Mayor Jefiy Jandura, Councilmember George Waters, Mayor Dick Lyon, Mayor Bob Emery, Councilmember Judy McCarty, Councilmember Pam Slater, District 3 Supenrim 4 Santee Jack Dale, Mayor Solana Beach Marion B. Dodson, Deputy Mayor NOES: None ABSTAIN: None ABSENT: Escondido SanMarcos Vista 3.1 & 16.4.1 (pp.32-33) After discussion, the following language was refmed back to Committee for mer consideration: ". . . including required depreciation for maintenance of existing facilities, . . . 7. Review of future meeting dates: The next meeting of the Authority will be Wedueday, February 4,1998,9:00 am., County Administration Building, Rooms 302-303. Various dates and times for future meetings were discussed. The Chair noted she would have her -do a poll of Authority members to set the future meeting dates and times for February meetings to accommodate the most members possible. Adjourned at 3:30 p.m. THOMAS J. PASTUSZKA Ex-Officio Clerk of the San Diego County Regional Library Authority and Clerk of the Board of Supervisors County of San Diego, State of Califbrnia Notes by: Goma 5 MINUTES/STATEMENT OF PROCEEDING SAN DIEGO COUNTY REGIONAL LIBRARY AUTHORITY County Administration Center 1600 Pacific Highway, Rooms 3021303 MONDAY, DECEMBER 11,1997 - The meeting was called to order at 2:lO p.m. by Chairwoman Judy McCarty. 1. Roll CalUIntroduction/Addnistration of Oath to New or First Time Members present: Carlsbad Chula Vista coronado Del Mar El Cajon Encinitas Escondido Imperial Beach La Mesa Lemon Grove National City Oceanside Poway San Diego City Santee Solana Beach Absent: Sari Diego County San Marcos Vista Ramona Finnila, Mayor Pro Tem Shirley Horton, Mayor Bruce Williams, Councilmember David Druker, Mayor Joan Shoemaker, Major Lou Aspell, Mayor Sid Hollins, Mayor Michael Bkler, Mayor Art Madrid, Mayor Jcmy Jandura, Councilmember George Waters, Mayor Dick Lyon, Mayor Bob Emery, Councilmember Judy McCarty, Councilmember Jack Dale, Mayor Jog Kellejian, Councilmember ' The Clerk of the Authority administered the Oath to first time members presept. 1 2. Approval of Minutes of November 3,1997, meeting. MOTION seconded and carried, the San Diego County Regional Library Authority approved the Minutes of November 3, 1997, meeting. AYES: Ramona Finnila, Mayor Pro Tern, Carlsbad Shirley Horton, Mayor, Chula Vista Bruce Williams, Councilmember, Coronado David Druker, Mayor, Del Mar Joan Shoemaker, Major, El Cajon Lou Aspell, Mayor, Encinitas - Sid Hollins, Mayor, Escondido Michael Bixler, Mayor, Imperial Beach Art Madrid, Mayor, La Mesa Jeffrey Jandura, Councilmember, Lemon Grove George Waters, Mayor, National City Dick Lyon, Mayor, Oceanside Bob Emery, Councilmember, Poway Judy McCarty, Councilmember, San Diego City Jack Dale, Mayor, Santee Joe Kellejian, Councilmember, Solana Beach NOES: None ABSTAINS: None ABSENT: San Diego County San Marcos Vista 3. Authority Members Communication No Business 4. Executive Committee Report Chairwoman McCarty reported that every Authority member will be serving on committees as suggested by the Campaign Committee as follows: cutlm Judy Md=arty Art Madrid Dick Lyon Bob Emry (for Sid Hollins) George Waters Marilyn Crouch Anne Campbell Laura Mitchell Katie Sullivan Anna Titar 2 Consultant Undetermined cQQll&& Everyone will serve on this Committee along with Fundraising Consultant Nancy Chase, Mike Bixler Bruce Williams Pamela Slater Jack Dale Shirley Horton Joe Kellejian Joan Shoemaker a Public Re- Com Involves each Board of Supervisor member: Greg Cox Dianne Jacob Pam Slater Ron Roberts Bill Horn Lou Aspell David Druker Bob Emery Ed Estes Ramona Finnila Refemd to Counsel to determine if Noticing is required, when a quorum of the Board of Supervisors' members meet as the Media Public Relations Committee. 5. Report of Ordinance Committee Mike Bixler remindad everyone to submit a Statement of Purpose. The proposed Odbance was reviewed and the following changes, suggestions and amendments were made and ref& to the Ordinance Committee: mk 0 Amend Title as folfows: AN ORDINANCE BENEFITTING COUNTYWIDE LIBRARY PROGRAMS, OPERATIONS, AND FACILITIES MWS€W BY mG A TRANSACTION AND USE TAX WMMENGW FOR FM? WARS 0NT.Y AND TERMINATING TO BE ADMINISTERED BY THE STATE BOARD OF EQUALIZATION AND ESTABLISHING AN APPROPRIATION LIMIT FOR THE SAN DIEGO COUNTY REGIONAL LIBRARY AUTHORITY 3 Section 1.0 MOTION seconded and carried, the San Diego County Regional Library Authority approved section 1 .O - Binding Intent. AYES: Ramona Finnila, Mayor Pro Tem, Carlsbad Shirley Horton, Mayor, Chula Vista Bruce Williams, Councilmember, Coronado David Druker, Mayor, Del Mar Joan Shoemaker, Major, El Cajon Lou Aspell, Mayor, Encinitas-, Sid Hollins, Mayor, Escondido Michael Bixler, Mayor, Imperial Beach Aa Madrid, Mayor, La Mesa Jeffiey Jandura, Councilmember, Lemon Grove George Waters, Mayor, National City. Dick Lyon, Mayor, Oceanside Bob Emery, Councilmember, Poway Judy McCarty, Councilmember, San Diego City Jack Dale, Mayor, Santce Joe Kellejian, Councilmember, Solana Beach NOES: None ABSTAINS: None ABSENT: San Diego County San Marcos Vista Section 1 - 1 0 Requested Counsel to determine if specific language is mandated; if not, delete the words “PURPOSE AND” fiom title of section. L 1- 0 Refer to the Ordinance Committee suggestion of placing the word “Library” first. Section 4.2.1 0 Eliminate numbering sequence of statements. Humbering may infer prioritizarion. “Vision” deadline for each city is early January for the June ballot or late January for November 0 ballot. Section 5. 0 Requested Counsel to dethe if specific language is mandated; if not, amend language as follows: ... measure vote to approve the mpwbem e ’ adoption ofthe tax at the... 6.Q contract with the State Board of Equalization to perform all functio ns...” 0 Requested Counsel to determine if the word ‘‘all” is mandated in the following: “the Authority shall 4 Section 14 Add the words “or extended” in the last sentence: ... This Ordinance shall not be amended a extended by the Authority. Section 16.5.1 Add the following language: County certifies Maintenance of Effort per library. Section 16.2 - 0 This does not preclude Trust Fund argumentation by other fhds to Trust Funds. 0 Add section indicating that there will be an annual meeting of the Authority during the life of the Authority for the purpose of reviewing Maintenance of Effort. A flowchart developed for tracking funds should be included on the agenda at the next meeting with consideration given to limiting the numhcr of channels the money must go through. The Authority requested Marilyn Crouch pmvide each jurisdiction what their Maintenance of Effort is. Referred to Counsel review the issue of borrowing hm accounts. Requested that the “Meaning of Life “ be placed on the next Agenda - what does this Board 0 0 0 envision to be the Library’s use in the next millennium 6. Request by 800 MHz Committee Regarding Election Dates Lauren Wasserman representing the City of Encinitas addressed the Authority requesting that the Authority consider placing the library ballot measure on the November ballot to avoid competition for the 800 MHz radio bond issue planned in June. 7. Public Communication Comments were received hm: Scott Bamett, San Diego County Taxpayers’ Association, as set out in document number 076652 1. Robert Magnem suggesting the Authority take into consideration issues regarding the City of San Diego’s eight-story libmy, when determining the timing of the ballot. Katie Sullivan, Ci& in Action for Local Libraries, addressed the Authority suggesting that if extensions are allowed, (past the five year time line) that the base factor for cost of living should be adjusted. ACTION: Heard; and referred comments to the Ordinance Committee. 5 8. Date/Time/Place of Regular Meetings The next meeting is scheduled for Thursday, January 22, 198, 1:OO p.m, at the County Administration Center, 1600 Pacific Highway, Rooms 302/303. Adjourned at 4:12 p. m. THOMAS J. PASTUSZKA Ex-Officio Cl&k of the San Diego County Regional Library Authority and Clerk of the Board of Supervisors County of San Diego, State of California Notes by: Tominia H:\OFFICE\WPDOC\WORK\LIB_DEC. 1 1 6 CARLSBAD CITY LIBRARY 1998-99 BUDGET HIGHLIGHTS Nearly all of the significant changes in the fiscal year 1998-99 budget will be tied to the opening of the new library. Assuming that the library opens prior to the start of the fiscal'year, or July 1, 1999, part of the funding for new staff, collections, equipment, and general operating costs will need to be covered in the 98-99 budget. Listed below are major budget categories that will need to be increased next year: PERSONNEL The library will request five fulltime positions, all of which are currently allocated (see Personnel Allocations) but which still need to be funded and approved as part of the budget process. These positions include: 1. Manavement Analvst. Will become a Community Relations Manager responsible for all public relations, for the media and graphics operations, for system-wide exhibits and adult programs, and for the functions in the new auditorium. The position will also coordinate with Arts staff on use of the art gallery. 2. GraDhic Artist. A position that used to be fulltime but has been handled with parttime staff in recent years. The volume of printing and other graphic arts work will require a fulltime effort. 3. Library Assistant. Two positions, one in Technical Services and one in Adult Services (Reference), have been filled in the past but have been, for budget cutting purposes, kept vacant in recent years. One new position allocated to the Branch will be requested but kept in reserve until the new library and the interim facility are up and running and we have a clearer picture about workloads in different operations. In addition to the fulltime positions, there will be requests for major increases in parttime help to cover the new Information Desk and to cover for the planned addition of four hours on Sundays. To manage an expanded computer system for the new library, including mainframe hardware and some 150 Pc's, the Information Systems Department will request two fulltime computer technicians. OPERATING AND CAPITAL BUDGETS Major one-time expenditures to cover the cost of moving, both to the new library and to the interim facility; to purchase all the new furniture and equipment and special supplies; and to purchase and install the shelving for print and non-print collections - all of this will be requested and, in most cases, bid through the Capital Improvement Program budget established for the new library. The cost of the interim facility, a grouping of modular units planned for the open area north of the current main library parking lot, will be covered in the Public Works budget. The interim facllity will be large enough to accommodate most of the existing La Costa Branch collections plus the genealogy materials now housed at the current main library. Budget enhancements for print and non-print collections and subscriptions will be requested and will need to be managed somewhat differently from the past due to trends in state grants and revenue accounts (see attached document on state and local revenue sources). 1998-99 BUDGET CALENDAR January 26 March 9 April 9 May 22 April-May May 19 June ,2 June 16 Distribute budget manual to departments. Completed budget forms due to Finance. Analysis of operating budget completed by Finance. Finance submits preliminary-budget to City Manager. Budget workshop for citizens to solicit input from the community. Budget meetings with the Leadership Team. Council workshop to review capital budget and fees and charges for services. Council meeting on operating budget. Public hearing to adopt operating budget, capital budget, and fees and charges for services. PERSONNEL ALLOCATlONS 1998-99 BUDGET r 98-99 97-98 1 RequssW Budget Dept Position Title Employee Name Allocation Alloution Difference LIBRARY 0014016 LIBRARIAN I1 0014040 LIBRARIAN I1 DOOLEY. LEILA RICHMOND, SAM 1 .oo 1 .oo 0.00 1 .oo 1 .oo 0.00 0014040 LIBRARIAN I1 SASSO. MARY 1 .oo 1 .OO 0.00 4.00 4.00 0.00 LIBRARY ASST. II VACANT 1 .oo 1 .oo 0.00 0014040 LIBRARY ASST. I1 BRADSHAW. TERESA 1 .oo 1.00 0.00 0014040 LIBRARY ASST. I1 SAGNIMENI. MICHELLE 1 .oo 1 .00 0.00 0014040 LIBRARY ASST. I1 VENDLER. SEMIRAMIS 1 .oo 1.00 0.00 0014045 LIBRARY ASST. I1 SALVATO, MARY 1 .oo 1.00 0.00 0014060 LIBRARY ASST. I1 BRUNINI, PATRICIA 1 .oo 1 .oo 0.00 0014060 LIBRARY ASST. II GARVEY, MARIE 0.75 1 .00 (0.25) LIBRARY ASST. I1 VACANT 1.25 1.00 ' 0.25 8.00 8.00 0.00 0014016 LIBRARY ASST. I WADE, BEVERLY 0.75 0.75 0.00 LIBRARY ASST. I VACANT 1.00 1 .OO 0.00 LIBRARY ASST. I VACANT 1.00 1 .00 0.00 0014060 LIBRARY ASST. I COOK. MOLLY 1 .oo 1 .00 0.00 3.75 3.75 0.00 0014060 LIBRARY SERV. SPEC. HOLT. CHRISTINE 1.00 1 .00 0.00 0014050 MEDIA PROGRAM. SPEC. RICHMONO, WILLIAM 1.00 1.00 0.00 0014055 OFFICE SPECIALIST I1 STAFFORD, ANITA 1 .00 1.00 0.00 0014016 SENIOR LIBRARIAN KENNEDY, CHARLENE 1.00 1.00 0.00 0014035 SENIOR LIBRARIAN QUARTARONE, JOHN 1.00 1.00 0.00 0014040 SENIOR LIBRARIAN PICKAVET, CHRISTINA 1.00 1.00 0.00 0014045 SENIOR LIBRARIAN SIMPSON. SUSAN 1.00 1.00 0.00 0014055 SENIOR LIBRARIAN JONE,S, LYNDA 1 .00 1.00 0.00 5.00 5.00 0.00 0014016 SR CIRCULATION SUPER THOMPSON. PENNY 1 .00 1 .oo 0.00 TOTAL LIBRARY 3250 32.50 0.00 1/27/98 PROJECTIONS FOR LIBRARY REVENUE FUNDS IN 1998-99 California Librarv Services Act (CLSA) Balance at start of 97-98 FY: $ 64,000 Budget for 97-98 FY: $203,000 Projected 97-98 revenues: $167,000 Projected balance at end of 97-98 FY: $ 29,000 Projected 98-99 revenues: $15 1,000 Available funds for 98-99 Fy: $180,000 Public Librarv Fund (PLF) Balance at start of 97-98 FY: Budget for 97-98 FY: 97-98 revenues: Projected balance at end of 97-98 FY: Projected 98-99 revenues: Available funds for 98-99 Fy: Audiovisual Insurance Balance at start of 97-98 FY: Budget for 97-98 FY: Projected 97-98 revenues: Projected balance at end of 97-98 FY Projected 98-99 revenues: Available funds for 98-99 Fy: $ 90,000 $ 53,000 $ 39,000 $ 76,000 $ 39,000. $115,000 $ 30,000 $ 112,500 $ 76,000 $ 70,000 $ 63,500 $ - 6,500 em e. e. a*.. e.... e .-...-.___.____.____-.-..---.......-- Y .a 1 a 0 c 3 8 E 8 z 3 s a ox 3 WY Y V E Y -.I a -a C 0 0 0 Y, Y A E b 0 C 3 Y .- U L Y U e, w .- - h h - c .- - " n I- -- -- I IO I a E 0 K Y P 821 /- IIIIII TO: FROM: DATE: SUBJECT: -> . /- , MEMORANDUM , b . FIB 1998 L\BRRRY city of car\sbad Public Library Directors Liz Gibson b Chief of Library Development Services February4,1998 Public Library Fund Allocations, 1997/98 The certification of local revenue process for the allocation of the 1997/98 Public Library Fund (PLF) appropriation has been completed and payment to local libraries has been initiated. The list of public libraries quwg, together with their PLF allocations for 1997/98, is attached. If you have questions or need fiuther information, please contact Susan Hildreth at (916) 653-7391. Attachment . PUBLIC LIBRARY FUND (Payment Based on Population) FY i997tsa 1 2 3 4 5 At 100% Funding Proportionally Meets Total Cost of Funded Payee Population Local Criteria PLF Program Estimate FY 97/98 Appropriation YN ' (1 xt1.948) (1 x t.582567) Alameda Alameda Co. Alhambra , Alpine Co. Altadena L.D. Amador Co. Anaheim Arcadia Aubum-Placer Co. Azusa City Banning Unif. S.D. Beaumont L.D. Belvedere-Tiburon Benicia Berkeley Beverly Hills Brawley Buena Park L.D. Burbank Burlingame Butte Co. Calaveras Co. Carnarena (Calexico) Carlsbad City Cane1 (Harrison) Cerritos Chula Vista Coalinga-Huron U.S.D. Colton Colusa co. City of Commerce contra costa co. Corona Coronado Covina Daly City Del Norte C0.L.D. Dixon- Unif. S.D. Downey City El Centro El Dorado Co. El Segundo Escondido Folsorn Fresno Co. 76,300 523,500 89.500 1,180 49,100 33,750 295,500 52,600 138,875 44,650 26,050 21,490 10,830 27,350 105,900 33,700 21.500 73,100 102,500 36,120 199,100 36,500 25,150 70.100 4,460 56,200 156,100 18,160 44,650 18,300 12,900 787,900 102,800 29,250 46,450 101,300' 28,250 20,090 98,600 37,500 142,200 16,250 119,900 43,300 758,670 1,726.120 15.91 2.841 1,648,685 160,057 1,205,755 508,588 5,536,585 1 ,454,615 1,981,789 829,195 359,500 340,OOO 477,418 773.500 7,800,000 5,781,029 230,033 1,635,200 3,965,773 2,228,115 1,076,363 347,708 384,341 3,026,782 579,382 2,306,590 3,775,834 384,000 760,877 253,646 2,014,271 1 1,139,900 1,766,382 1,285,700 814,700 1,640,705 157,341 168,140 1,696,919 267,416 1.431.896 1,412,837 2,303,567 505,000 5,475,063 Y Y Y Y Y Y Y Y Y Y Y Y Y Y v Y N Y Y Y Y Y Y Y Y Y Y Y Y Y N Y Y Y Y Y Y Y Y Y Y Y Y Y Y 148,632 1,019,778 174,346 2,299 95,647 65,745 575,634 102,465 270,529 86,978 50,745 41,863, 21,097 53,278 206,293 65,648 0 142.399 199,670 70,362 387,847 71,102 48,992 136,555 8,688 109,478 304,083 35,376 86,978 35,648 0 1,534,829 200,254 56,979 90,485 197,332 55,031 39,135 192.073 73.050 277,006 31.655 233,565 84,348 1.477.889 44,450 304.974 52,140 687 28.604 19,662 172,149 30,643 80,904 26,012 15,176 12,519 6,309 15.933 61,694 19,633 0 42,588 59.71 3 21,042 115,989 21,264 14,652 40,838 2,598 32,740 90,939 10,579 26,012 10,681 0 459,005 59,888 17,040 27,080 59,014 16,458 11,704 57,441 21,846 82.841 9,467 69,850 25,225 441,976 PUBLIC Ll8RARY FUND FY 1997198 (Payment Based on Population) 1 2 3 4 5 At 100% Funding Proportknally M-tS Total Cost of Funded Payee Population Local Criteria PLF Program Estimate FY 97/98 Appropriation Y/N ' (1 x $1.946) (1 X S.582567) Fullerton Glendale Glendora Hayward Hemet Humboldt Co. Huntington Beach Imperial Imperial Co. lnglewood lnyo Co. Itwindale Kern Co. Kings Co. Lake Co. Larkspur Lincoln Livermore Lodi Lompoc Long Beach Los Angeles Los Angeles Co. Los Gatos Madera Co. Marin Co. Mariposa Co. Mendodno Co. Menlo Park Merced Co. Mill Valley Mission Vie@ Modoc Co. Mono Co. Monrovia Monterey Monterey Co. Monterey Park (Bruggemetyer) Mounbain View Napa City-Co. National City Nevada Co. Newport Beach Oakland Oceanride 122,800 195,600 51,900 123,9oO 52,300 126,800 188,500 7,175 49,160 117,300 18,350 1,180 628,200 118.200 54,800 11,750 8,100 67,800 54,800 67,660 441,700 3,681,700 3,370,340 29,700 111.600 132,310 16,000 85,900 30,550 201 ,000 13,900 91,900 10,150 10,400 39,400 33,Ooo ' 193,6!50 64,800 73,000 115.100 56,400 86,600 70,000 405,900 149,200 2,557,250 5,163,975 1,085,489 2,304,035 824,274 1,611,128 4,149,908 53,000 253,738 2,664.486 641,110 191,380 8,202,719 822.271 459,369 324,100 48,445 2,173,320 942.243 660,492 10,852.059 67,949,860 53,218,000 1,039,950 816.908 4,978,657 212.961 695,968 1,197,200 927.548 930.003 1,208.800 304,500 422.753 731.129 2,082,256 3,637,944 1,224,693 3,364,923 2,359,313 895,721 523,636 3,981,954 13,165.204 2,763.480 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y* .. 239,214 38 1,029 101,101 241,357 101,880 248,617 367,198 13,977 95,764 228,500 35,746 2.2w 1,223,734 230,254 106,750 22.889 15,779 132,074 106,750 131,802 880,432 7,171,952 6,565,422 57,856 21 7,397 257,740 31,168 167,333 59.51 1 391,548 27,077 179,021 1 9,772 20,259 76.751 84,284 377,230 125.841 142,204 224,215 109,867 168,697 136,380 790,693 290.642 71.538 11 3,950 30,235 72,180 30,468 73,753 109,814 4,180 28,639 88,335 676 385,969 88,m 31,925 6,845 4,719 39.498 31,925 39,416 257,320 2,144,836 1,963,449 17,302 65,014 77,079 9,321 50,043 17,797 117,096 53,538 5,913 6,059 22,953 19.225 112,814 37.634 42,527 67,053 32,857 50,450 236,464 86,919 10,om 8,098 40,780 PUBLIC LIBRARY FUND M 1997198 (Payment Based on Population) 1 2 3 4 5 At 100% Funding Proportionalty MWtS Total Cost of Funded Pay- Population Local Criteria PLF Program Estimate M 97/98 Appropriation YIN (1 x $1.948) (1 x s.sa2sq Ontario City Orange , OrangeCo. Orland Free Oxnard Pacific Grave Palm Springs Palmdale City Palo Alto City Palo Verde Valley L.D. Palos Verdes L.D. Pasadena Paso Robles Placentia L.D. PlumadSierra Co. Pomona Porterville Rancho Cucamonga Rancho Mirage Redlands (A.K. Smiley) Redondo Beach Redwood City Richmond Riverside City Riverside Co. Roseville Sacramento Salinas San Anselmo San Benito Co. San Bemardino San Bemardino Co. San Bruno San Oiego San Diego Co. San Francisco San Jose San Juan Bautista San Leandro San Luis Obispo City-Co. San Marino San Mateo San Mateo Co. San Rafael Santa Ana 141,100 122,300 1,280.650 13,050 152.800 17.050 41,300 114,900 59,900 40,400 69,800 138,900 21,650 48,600 23,710 141.400 35,450 116.000 13,690 65,200 64,700 73.200 91,300 241.600 840,240 62.700 1,097,290 123,300 12.300 42,750 180,300 974,250 40,800 1,197,100 946,400 778,100 873,300 1,620 72,600 212,450 13,550 95,980 265,370 53.400 307.000 3,133,495 2,166,348 22,863,905 227,582 2,468,430 753,200 1.61 1,532 1,433,300 4,418,904. 135,904 2,999,782 7,699,118 421,300 1,045,696 325,476 1,863,280 475,671 1,297,900 953,953 1,111,916 1,887,450 4,066,319 3,438,463 4,078,218 6,080,123 1,918,689 19,838,689 2,620,300 324,924 335,508 1,923,200 8,066,127 1,126,300 22,741,475 8,092,521 39,335,370 26.491.061 5.000 2,896,313 3,920,072 528,297 2,995'31 7 10,181,078 1,030,154 3,613,055 Y Y Y Y Y Y Y Y Y Y Y Y N Y Y N Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y N Y Y Y Y Y Y Y 274,863 238,240 2,494,706 25,421 297,654 33,213 80,452 223,825 116,685 78,699 135,970 270,57? 0 94,673 46,187 0 69,057 225,968 26,668 127,010 126,036 142,594 177,852 470,637 1,636.788 122.140 2,137,521 240,188 23,960 83,277 351,224 1,897,839 79,478 2,331,951 1,843.587 1,515,739 1,701,188 0 141,425 41 3,853 26,395 186.969 516,941 104.023 598,036 82,200 71,248 746,065 7,603 89,016 9,933 24,060 66,937 34,896 23,538 40,663 80,919 0 28,313 13,813 0 20,652 67,578 7,975 37,983 37,692 42,644 53,188 140,748 489,496 36,527 639,245 71.831 7,166 24,905 105,037 567,566 23,769 697,391 551,342 453,295 508,756 0 42.294 123,766 7,894 55.91 5 154.596 31,109 170,848 PUBLIC LIBRARY FUND FY 1997l98 (Payment Based 01) Population) 1 2 3 4 5 At 100% Funding Proportionally Meeta Total Cost of Funded Estimate Payee Population Local Criteria PLF Program FY 97/98 Appropriation vm (1 x $1.948) (1 x S582Se7) I 127,524 Santa Barbara Santa Clara - Santa Clara Co. Santa Cruz Santa Fe Springs Santa Maria Santa Monica Santa Paula (Blanchard) Sausaliio Shasta Co. Sierra Madre Signal Hill Siskiyou Co. Solano Co. Sonoma Co. South Pasadena So. San Francisco St. Helena Stanislaus Co. Stockton-San Joaquin Co. Sunnyvale Susanville D.L. Sutter Co. Tehema Co. Thousand Oaks Torrance Trinity Co. Tulare Tulare Co. Tuolumne Co. Upland Ventura Co. Vernon Watsonville Whittier Woodland Yolo co. . Yorba Linda Yuba co. *. willows 218,900 100.OOO 387,940 209,000 15,900 111,440 91,400 26,500 7,725 162,700 11,300 8,875 44,400 327,870 426,900 25,150 57,600 5,725 419,500 480,575 129,300 17,100 74,700 54,800 112,800 141,500 13,400 40,350 279.830 52,100 65,700 424.700 80 38,650 83,400 4 13,800 44,150 110,350 58.500 60,500 3,592,524 3.725.061 17,305.245 7,680,367 999,OOo 1,344,003 5,246,244 424,156 454.668 638.994 442,422 210,300 615,730 5,804,784 7,527,930 1,045,433 1,898,233 540,058 5,485,778 7,387,421 4,246,980 1 12,240 589,282 204,939 4,939,683 4,614,500 160,724 396,420 2,300,272 432.938 1,235,689 5,183,190 8,650 1,139,441 2,296,299 208,057 784.775 2,014,655 2,251,800 224,882 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y* 426,417 194,800 755,707 407,132 30,973 21 7,085 178,047 51,622 15,048 316,940 22,012 17,289 86,491 638,691 831,601 48,992 112,205 11,152 817,186 936,160 251,876 33,311 145,516 106,750 219,734 275,642 26,103 78,602 545,109 101,491 127,984 827,316 156 71,394 162,463 26,882 86,004 214,962 113,958 11 7,854 58,257 226,001 121,757 9,263 64,921 53,247 15,438 4,500 94,784 6,583 5,170 25,866 191,008 248,698 14,652 33,556 3.335 244,387 279,967 75.326 9,962 43,518 31,925 65,714 82,433 7,806 23,507 163,020 30,352 38,275 247,416 47 21,351 48,586 8,039 25.720 64,286 34,080 35.245 32,590,190 63,097.899 18.870,OOo file: c:\Budgets\PLNinPI.wk3