HomeMy WebLinkAbout1998-02-18; Library Board of Trustees; MinutesMINUTES
MEETING OF:
DATE OF MEETING: FEBRUARY 18,1998
TIME OF MEETING: 3:OO PM
PLACE OF MEETING:
LIBRARY BOARD OF TRUSTEES
City Council Conference Room
CALL TO ORDER:
Vice President Joan Moss called the meeting to order at 3:05 PM.
ROLL CALL:
Present: Library Board Trustees Harkins, L'Heureux, and Moss
Absent: President Curtin, Trustee McCann
Also Present: Cliff Lange, Library Director
Geoff Armour, Assistant Library Director
Bob Commins, President, Genealogical Society
APPROVAL OF MINUTES:
Approval of the minutes of the meeting of January 21, 1998 was continued to the next meeting,
as there was not a quorum of those who were in attendance at that meeting.
MONTHLY LIBRARY DIVISION HEADS REPORTS:
Trustee L'Heureux was impressed with the social worker in service training for literacy. She
thinks it is a good program. Library Director Lange said Lynda Jones has done a good job of
outreach in interacting with the social service agencies, especially in North County.
Trustee Moss pointed out the two new categories of Genealogy statistics and remarked on the
high number for Genealogy. Assistant Director Armour said that they are tracking in-house use
now, which is items left in the open. This addition of 8,000-10,000 per month raised January's
numbers over December's numbers for the first time in a long time, changing the downward
trend.
Trustee Moss remarked on the 125 people in attendance for the appearance of the Padres at
the Branch Library. She asked if this was indeed the correct number. Director Lange replied
that it was and went on to describe the long line for autographs, the setting, and the response
of the children. It was a "smashing" success." Trustee Moss asked how it was arranged for,
and Director Lange explained that Jim Madafer, who is on Judy McCarty's staff, arranged it as
part of the Padres' general support for literacy.
1 Y Library Board of Trustees February 18,1998 Page 2
Trustee Moss was glad to see that video circulation was down and print circulation was up.
Discussion followed on possible reasons for this. Trustee Moss asked if the library had Raffi (a
children's singer) tapes or CDs, as she highly recommends them. Director Lange did not know,
but he will look into it.
LIBRARY BOARD COMMENTS:
Trustee L'Heureux said it had been mentioned to her to consider moving the children's video
collection to a different location, separate from the other collections, or consider a new location
in the new library, due to the difficulty in keeping things straight. Director Lange said the
collection will be in a separate area in the new library. She asked that this problem also be
considered for the Cole remodel. Director Lange said that it would.
REPORT ON LIBRARY AUTHORITY MEETING - FEBRUARY 4,1998
Director Lange said he put one set of Authority meeting minutes in the Library Board agenda
packet and will put the latest one in the next packet. The big issue is when to put the measure
on the ballot, and it will be decided tomorrow. After the February 4 meeting they met with a
campaign person, Fred Register, who prefers a special election instead of June's or
November's general elections. The alternative is a special election ballot in March or June of
'99. Every consultant has suggested a special election. The Authority must make a decision
tomorrow because time is limited. Director Lange thinks they will put it off until a special
election in 1999. There is too much competition on the June ballot, not enough time to do a
campaign, and not enough money. A proper campaign will require about $600,000.
Trustee Moss remarked that she was surprised at Supervisor Pam Slater's statement that a
special election was not the best option. Discussion followed on the benefits and campaign
strategies for special elections. Director Lange found it interesting to see 18 cities in an
unusual consensus on getting this on the ballot.
PRELIMINARY REPORT ON 1998-99 LIBRARY BUDGET:
Director Lange the budget is not yet completed and is due March 9, so he will put it on the
agenda for March, though it will still be a long way from final approval even at that point.
Assistant Director Armour put together a summary and highlights in the agenda packet for the
Board's review. Director Lange said they have singled out getting new people on board as the
first priority. These positions were previously funded, then were unfunded and on hold.
Assistant Director Armour said the staff is talking about strategies, and each division has a
separate budget, all of which should be in by Friday. No one knows how busy we will be in the
new library, so we must be flexible. Some divisions may share part-time staff. Discussion
followed on moving collections, which will take two to three weeks. They also discussed
projections and changes in allocations.
Trustee Moss asked how the library might not end up with the full amount of a grant which was
given to us. Director Lange explained how a grant is processed. Trustee Moss then
questioned whether Lizeth Simonson's position could eventually become full-time. Assistant
Director Armour said that service is only provided 23 hours per week at the Centro de
Informacion. Trustee Moss thinks Centro and Adult Learning could be hit hard in the future with
r Library Board of Trustees February 18,1998 Page 3
greater numbers of people, and that is why she is wondering about increasing Lizeth's position.
Director Lange and Assistant Director Armour said that if that were to happen they could
consider expanding the hours.
REPORT ON VISIT TO THE NEW MOUNTAIN VIEW LIBRARY - SLIDE SHOW:
Director Lange directed the Board's attention to the agenda packet and the opening day
brochure for the new Mountain View library. He also passed around a color example. Susan
Ozubko, who is the library director in Mountain View, said about 7,000 people showed up for
the library dedication, which is about 1/10 of the population.
The Board viewed slides which Director Lange had taken during a trip to Mountain View's new
library building. Director Lange remarked on how very similar their layout is to the layout we
have planned for the new library. He described the setting, the location, the furnishings,
parking, and public transportation. Trustee Moss asked if there was anything Mountain View
would have done differently if they had it to do over again. Assistant Director Armour replied
that they were basically satisfied, but they may have liked to have more space. Trustee Moss
wondered how they handled the computer issue. Director Lange said they had a consultant
work with them. He liked the way they had clustered catalog-access computers, plus a few out
in the stack areas.
Trustee Moss also asked whether they thought we should change anything based on what they
saw. Assistant Director Armour said no, but it did confirm we are on the right track. They did
see some furniture we may want to use. Trustees L'Heureux and Moss said they liked the way
the inside of the building looked. Director Lange said it was a worthwhile visit and it affirmed we
are doing the right things. He didn't prefer the way their building looks on the outside, but it fits
with the surrounding buildings.
Trustee Harkins suggested automated ways of transporting items across our large new library.
SELECTION OF LIBRARY BOARD REPRESENTATIVE TO THE GALLERY COMMITTEE:
Director Lange explained that the Gallery Committee was started in 1990 but was put on hold.
Now they have had two meetings, and he would like to have a Library Board representative on
the committee. He would also like to have a Board representative on the Library Dedication
Committee. Trustee Moss asked if he had any preferences as to who they should be. Director
Lange suggested Trustee L'Heureux for the Gallery Committee, and he had no one in mind for
the Library Dedication Committee. Trustee Moss said she would be happy to serve on the
Dedication Committee. She then moved that Trustee Ann L'Heureux be the Board's
representative on the Gallery Committee. Trustee Harkins seconded the motion, which was
carried unanimously. Trustee L'Heureux moved that Trustee Joan Moss be the representative
on the Library Dedication Planning Committee. Bill Harkins seconded the motion, which was
carried unanimously.
PUBLIC LIBRARY FUND ALLOCATIONS:
Already discussed.
I I Library Board of Trustees February 18, 1998 Page 4
REPRESENTATION OF LIBRARY BOARD ON LIBRARY DEDICATION PLANNING
CO M M ITTE E :
Discussed above.
DIRECTOR'S REPORT:
Director Lange announced that his secretary, Rebecca DiGangi, is leaving the City to follow her
husband to Tucson, Arizona. The Board expressed their well wishes. Director Lange then
announced that Eleanor (Cissie) Sexton, a Senior Office Specialist in the Housing and
Redevelopment Department, will be filling Rebecca's position. She was one of seven people he
and Assistant Director Armour interviewed. She comes highly recommended and should be
able to start in a couple of weeks. They are working on getting her some overlap time to train
with Rebecca.
Director Lange told the Board that the City Manager has asked him and other City department
heads to participate in a management training session which starts March 11. He gave the
Board the schedule, which is spread out over 10 days. All the feedback he has heard on the
program has been good.
He reported that the Friends' book sale which was scheduled for February 21 has been
postponed until further notice due to inclement weather.
Director Lange and Lee Rautenkranz are working on developing a City Web site. There will be
a steering committee meeting next week to see what should be on it. John Prelgovisk will be
doing the design. Some of his other work has won awards.
Next Tuesday there will be a Northeast Quadrant meeting, and Director Lange is on the
agenda. He will discuss the new building.
SERRA ADVISORY BOARD:
Trustee L'Heureux remarked on a memo which she found from Sue Swisher on formulas for
allocating funds to state systems. Allocations have stayed the same for the last 10 years.
FRIENDS OF THE LIBRARY:
Not present.
GENEALOGICAL SOCl ETY:
President Bob Commins of the Genealogical Society reported that the focus of their educational
program is now to educate people in the use of computers to access the Internet. Fifty-five (55)
people showed up at the interest meeting. He said people must now learn the computer to do
much of the genealogy research. There is some concern over the permanence of magnetic
data being only about five years. They will be following this to see what develops, because
data is being lost. Beyond this, programs are changing rapidly, and there are problems with
compatibility between programs as well. They are looking into CDs because they have a
different way of recording data, and not as much of it is lost.
, t Library Board of Trustees February 18, 1998 Page 5
PUBLIC COMMENT:
None.
ADJOURNMENT:
Director Lange reminded the Board about the CALTAC Workshop coming on Saturday,
February 28. Registration is at 9:00 AM, and those attending should meet in the library parking
lot at 8:OO AM if they want to carpool.
By proper motion, the Regular Meeting of February 18, 1998 was adjourned at 4:21 PM
Respectfully submitted,
Rebecca DiGangi
Administrative Secretary
ADULT LEARNING PROGRAM
Monthly Report
January 1998
1. Emblem Club Award
On January 7, Oceanside Emblem Club No. 177 presented adult learner Josie Cruz with its
annual Adult Literacy Award, with a check for $500. Josie has been associated with the Adult
Leaming Program for 8 years. She began at a very basic skill level and has now advanced to
enrollment in adult classes studying for her G.E.D. (high school equivalency). The Emblem
Club award is intended to enable an adult literacy student to pursue higher education or
vocational training. Josie plans to use her award to attend college to study vocal music and
music education. Attending the award presentation were Josie, her husband Gary, their 2 sons, a
fiend who is also an adult leamer, and Adult Learning Program Coordinator Lynda Jones.
2. Inservice Trainin? for Social Workers
On January 22, Program Coordinator Lynda Jones and adult learner Frances W. conducted a 2-
hour inservice training for social services staff at Lifeline Community Services. These staff each
have a caseload of families who are currently receiving public Gsistance (welfare) and who, with
legislation effective January ls, are now required to find jobs and be off public assistance within
2 years (“welfare-to-work”). Many of these clients have literacy difficulties. Lynda and Frances
presented practical suggestions for working with adults with poor literacy skills, such as giving
directions by landmarks instead of street names. Frances also gave the caseworkers feedback on
their agency’s forms and brochures and how to make them more useful to clients with low
reading skills. Additionally, Lynda and Frances shared information about literacy programs for
adults in North County.
3. State Literacv Grant
Accounts were set up for the 1997- 1998 State Library Literacy Grant. The second quarter report
was submitted to the State Library.
4. North Countv Literacv Providen
The second meeting of representatives fkom literacy and adult education programs in North
County was held on January 21 at MiraCosta College’s Adult Learning Center. Participants
made plans for developing a database of literacy/education needs and information on the
programs providing such services. It is proposed that the database then be included in the San
Diego Council on Literacy’s website at www.eciti.com/sdcoZ. The North Caunty’s database can
then be used as a model for the other regions in the County to add their own information to the
website, with the goal of offixing complete and up-to-date information on liter&y/adult
education services available in the county. Also at the meeting, participants focused on
identifjmg community needs which are not currently being met by existing programs. These
“holes” in services include fkee or low-cost literacy tutoring for children and youth, certain
geographic regions (e.g., Solana Beacme1 Mar, FallbrooklBonsall) which have no literacy
services available for English-speaking adults, and effective literacy services for adults with
underlying or additional disabilities such as mental retardation or mental illness.
CARLSBAD CITY LIBRARY CENTRO DE IXFORMACION Monthly Report January 1998 - ult Prourammincr. On January 15, the Centro de Informacibn, in conjunction with the Carlsbad Police Department and the Head
Start Program, conducted an adult educational presentation at the Senior Center Auditorium for parents with pre-school and school-age children. The topics for this presentation were crime prevention, gang awareness, and emergency calls. During the presentation a demonstration of an emergency call was played by Centro Supervisor Lizeth Simonson and bilingual dispatcher Patricia Agnigni. An
explanation in both English and Spanish followed. Officer Gilbert
Garcia and Patricia Agnigni told about the information that needs
to be provided at the time of the call and about the regular
proceedings that take place during an emergency call. A video
about gang activities was shown and, at the end, the audience had the opportunity to ask questions and to give suggestions on how to improve cooperation between the community and the Police Department.
2.- Children '8 proor -in- Regular bilingual storycraft programs continued during the month of January.
3.- Orcragj & de8 On January 12
Assistant Library Director Geoff Armour; library staff members that
provide children's services at the Main Library, La Costa Branch,
and Centro de Informaci6n; and Recreation staff had a meeting at
the Harding Community Center. The purpose of this meeting was to share ideas and create cooperation between Library and Recreation staff in children's programs and services as a part of the City's organization redesign process.
4. - Carlsbad Youth Enri chme n t 80 r v ic e s . On January 21, Library
Assistant Director Geoff Amour and Centro Supervisor Lizeth Simonson were invited to attend a meeting of the Carlsbad Youth Enrichment Services (YES) at the Barrio Museum in Carlsbad. The Carlsbad Youth Enrichment Services Organization was formed to coordinate efforts and support community prevention and intervention programs that address the needs of the youth in
Carlsbad. The committee is composed of Carlsbad community members
and representatives of different organizations and city departments such as Carlsbad Police Department, Carlsbad Recreation Deptartment, Boys and Girls Club, and other social services organizations.
5.- cornu nitv Mootino . On January 29, members of the Carlsbad
Youth Enrichment Services Organization met at the Centro to share suggestions about how the organization can meet with youth in the community to gather information about their needs. This meeting was preceded by a welcome from Centro Supervisor Lizeth Simonson.
Lizeth also explained about the different services that the
library's Centro de Informaci6n provides to the community.
Children‘s Division
Monthly Statement
January 1998
January was a Whale of a month in the Children’s Library. It was hoped that the Whale
~rt Contest would attract enough young people to at least equal last year’s tum-out of
120 entries. By the closing date entries from individual students and teachers who had
their entire classes participate added up to over 700 works of art. Again thxs year
Helgren’s Sportfishing of Oceanside donated whale watching trip passes to 3 classes.
This was an increase from last year when one was donated. Helgren’s also donated (32)
individual passes to the top three winners of each grade level - grades 1 thru 6. Due to
these awards over 100 students will be enjoying a free whale watching trip courtesy of
Helgren’s Spor$ishing.
The judging for the Contest was done by Studio 2 Design in Carlsbad. They have
supplied judges for the Whale Contest for several years. Parents, children and staff are
grateful for their participation.
The owner of Helgren’s, Richard Helgren , and the MarketingDirector, Joe Valen
assisted in the Awards Ceremony on January 30 in the City Council Chambers for the
first time.
A new theater group, the West Coast Repertory theater presented its first production,
“Winnie the Pooh”, to an over-flow crowd of children and parents. This production was
a free performance sponsored by the Friends of the Library. The cast inchded both
adults and children. The next production by this group will be “Jack and the Magic
Beanstalk” scheduled for February.
Officer Lynn Diamond and her trained Search and Rescue dog “Scout”, a Golden
Retriever, were special guests on Storyhour, Tuesday, January 2O*.Officer Diamond
discussed camp saf‘ety and tips for survival in the woods.
The Info People Project will be shifting into a training phase with the Carlsbad Interact
Club from Carlsbad High School. The club is our community partner and its members
will be trained as docents for our new computers.
The club member8 will be helping kids - answering questions on CD Rom, Internet and
Word Processing applications.
COLLECTION DEVELOPMENT AND ACQUISITIONS
STAT I ST IC S REPORT
January 1998
Current Month
I terns Received B&T Direct PMS C Total ______--_----_ ____-____- __---_-_____-__---_ ---__--__
Books - Adult
Main 472 156 62 8
Branch 36 28 64
Centro 0 3 3
subtotal 508 . 187 695
Fiscal
Year
to Date -____--___
3,693
741
66
4,500
Books - Children
Main
Branch
Centro
sub t o t a1
192 32
101
0 1.
293 4
224 1,387
102 582
12 144
338 2,412
Audio - Adult 86 40 12 6 ,94 0
Audio - Children
Video
4 37 41 291
8 17 46 71 745
Total Received 899 326 46 1,271 8,888
B & T = Baker & Taylor
EMSC = Professional Media Services Corporation
Research activity:
Reference questions
Regwered researchers
Circulation
*Computer users
Holdings:
Genealogy Non-Circ
Genealogy Circ
MiCtOhlm
Microfiche
CD
Genealogy & Local History Division
Fiscal Year 199711998 Statistics
January 1998
January 1998
1,357
86 1
267
21 3
Added
January 1998
53
16
17
1
2
January 1997
1,295
91 9
0
144
Added
FY1997/98
to date
307
-28
55
1,364
8
Activities with the North San Diego County Genealogy Society:
January 1998 January 1997
Volunteer hours 52 56
Programs 3 4
Program attendance 1 84 232
NSDCGS donations $691.35 $643.47
**Donated books 43 0
Beginning with this report, there are two new categories:
FY1997/98
to date
8,377
6,232
267
1066
Added
Ey1996/97
632
41
41 1
5,054
20
Total 1998
to date
52
3
184
$691.35
43
*Computer users: number of researchers who signed up to use one of the three pa for a one-
hour session.
FY1996/97
15,549
11,122
0
2025
Total
17,355
909
7 , 332
111,610
21 8
Total 1997
562
58
2,338
$14,664.09
0
**Donated books: number of volumes donated to the Genealogy & Local History Collection
Ca rfsbad
San Diego County
Los Angeles County
Orange County
Riverside County .
San Bemardino County
Other California Counties .
Alabama
Alaska
Arizona
Arkansas
Colorado
Connecticut
Florida
Georgia
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New Yo&
North Carolina
Ohio
Oklahoma
Oregon
Pennsylvania
South Carolina
South Dakota
Tennessee
Texas
Utah
Virginia
Washington
Washington, D.C.
West Virginia
Wisconsin
Guam
Belgium
England
Germany
Ireland
Mexico
Russia
Total
January, 1998
153
598
3
66
10
0 .o
0
0
8
1
1
0
0
0
0
0
0
0
0
0
2
1
1
0
0
0
0
0
1
0
0
0
2
0
0
0
2
2
1
0
0
0
0
0
3
0
0
0
0
0
0
0
0
0
0
861
m1997/98
1,011
4,224
133
389
187
42
74
1
1
58
2
2
3
5
1
1
4
1
0
2
1
3
2
1.
1
1
1
5
2
10
0
0
0
7
1
4
3
7
2
1
2
3
2
5
5
14
1
1
0
1
0
1
0
0
4
0
6,232
FY1996/97
1,852
7,533
222
689
248
76
124
1
0
96
11
9
3
15
0
1
3
6
1
2
3
0'
3
3
10
10
0
7
16
22
2
1
2
12
3
6
5
38
2
0
4
3
18
0
0
30
4
1
4
1
1
1
3
1
13
1
11,122
LA COSTA BRANCH LIBRARY
Monthly Report
January 1998
JANUARY CIRCULATlON
Branch circulation totaled 22,908 items for the month. Of this total, 11,578 adun items, 8,988 children’s items, 2,282 video tapes and 60 CD ROMS were checked
out to patrons. This was an average of 881 items a day or 84 each hour.
USERS
This month’s user count was 19,884. An average of 765 patrons used the
Branch each day, or 73 each hour. User statistics for January, 1997 are not
available for comparison because during that time the people counter was being
repaired.
COMPUTERS
Information Systems set up the three new PC’s which were purchased from this
year’s budget. One at the Reference desk and one in the workroom have
Internet access for purposes of research and staff training. The third PC was set
up as a second CD ROM station in the adult area. The city has to increase it’s
number of licenses to get out of the city firewall in order for the Branch to offer
public access to the Internet. However, when this occurs, the library is set up to
go online immediately.
Meanwhile, staff is learning how to do research through the Internet. Main library
reference staff has done one on one intensive training for the Branch reference
and children’s staff. This has been most helpful. When the license issue is
resolved, there will be one Internet access and CD ROM PC in Children’s, and
two in Reference.
STAFF
During January, four new staff members were hired to fill 4 vacated positions.
Joyce Quince and Karen Sileo joined the Branch staff in Circulation. Betty
Karkow began as a Reference substitute and in February, Jennifer Baker will
begin as a Library Technician in Children’s. This Library Technician position was
vacated by Molly Cook when she became Circulation supervisor. This will give
59 hours of coverage out of 64 in Children’s each the week .
LA COSTA BRANCH LIBRARY
Monthly Report
January, 1998
CIRCULATION
fiy Item ircula ion ire. P r Hr/D
Children’s Vols.
Children’s A.V.
Adult Vols.
Adult A.V.
Video Tapes
CD ROM
Total
Inhouse Circulation:
Reference Questions:
CD ROM:
Registrations:
8 , 570
41 8
8,790 2,788
2,282
60 - 272 126 22,908 84 1881
Adult 91 0
Children 1.24-6
Total 2,156
Adult 2,079
Total 2,852
Children - 773
54
Carlsbad 1 99
Non Resident 104
Total 303
VOLUNTEER HOURS
Proiect Hours Number of Volunteers
Children’s Storyhour 2 1
Children’s clerical & shelving 12 2
BookBuddies 3 3
Friends Magazine Sales - 52 % - 12 Total 69 % 18
LA COSTA BRANCH LIBRARY
Monthly Report
January 1998
c USERS
Users Hrs/Davs Users Der HrlDay
19,884 272 126 73 1756
**************************nn***H***H*******H
PROGRAM ATTENDANCE
P roa ra m Attendance & Aae No. of Proarams
Preschool Storyhoun 11 3 3 -5 yr. olds 7
BookBuddies 10 10-16 yr. olds 4
20 3 - 5 yr. olds
1 San Diego Padre Appearance - 125 AilAges - Total 268 12
LA COSTA BRANCH LIBRARY
Monthly Report
January 1998
STATISTIC COMPARISON e
Collection Jan. 1997 Jan. 1998 Cornoarison YQ
Children’s Vols. 8,800 8,570 (-230) (- 3) Children’s A. V. 502 41 8 (- 84) (-1 7) Adult Vols. 9,133 8,790 (-343) (- 4) Adult A.V. 2,874 2,788 (- 86) (- 3) Video Tapes 2,945 2,282 (-663) (-23)
Total 24,280 22,908 (-1,372) (- 6)
CD ROMS 26 - 60 + 34 +131
Circulation each hour 89 84 (- 5) (- 6) Circulation each day 934 881 (-53) (- 6)
USERS
Januarv 1997 Januarv 1998 Cornoarison %
Unavailable* 19,884 - - -
Unavailable’ -
Users each Hour - I 73
. Users each Day - - Unavailable* 765
*No statistics were available for January, 1997 because the people counter was
being repaired.
Modla Graphics
Form Count
(Y.T.D.) 45,1122 I GRAND TOTAL
Mad18 Graphks
Form count
Reference
pis month) 44,077 JUL AUG SEP OCT NOV DEC (last month) 11,112
(Y.T.D.) 159,063 GRAND TOTAL
REFERENCE ACTIVITIES FOR JANUARY, 1998
Reference Questions totaled 6,745 during the month of January,
a decrease of 114 over last year. Reserves totaled 2,211, a decrease
of 355.
Online Searches totaled 554, an increase of 279 over last year.
This figure includes Public Internet Access sign-ups, which totaled 522
during the month of January.
Interlibrary Loans totaled 79 items received and 76 items were sent
to other libraries.
Also in January, there were 814 questions answered at the Information
Desk. This total was up 168 questions from January, 1997.
During the month of January, there were: 4 Library Skills Classes, and
1 Internet Class.
Callie Ahrens held a Staff Development Meeting on January 15.
Char Kennedy attended a Palomar Library Association Installation
Brunch at the Oceanside Library on January 25. Guest speaker was Carole
Lane, author of NAKED IN CYBERSPACE, who spoke about searching for
information about people on the Internet. Char also toured Oceanside’s
Community Computer Center to get ideas for Carlsbad’s computer lab in
the new library.
Suzanne Smithson went to the La Costa Branch on January 27 and 28
to train Branch library staff in how to use the Internet, since the Branch is
now able to offer Internet searching to the public.
Suzanne also attended a SERRA Young Adult Committee Meeting on
January 29 at the Oceanside Library.
Technical Services Report
January 1998
In January, Technical Services staff added 1,371 new print items and 272 audiovisual
items to the library's collection. They deleted 878 print items and 144 audiovisual items
fiom the database.
Patrons using home computers dialed into the catalog 208 times.
The newer, more reliable software installed on the 3M Selfcheck machine last month has
had an impact on usage. In January, 4,63 1 books were chetked out on the Selfcheck
machine, almost 8% of the total circulation for the Main Library. This is up slightly fiom
previous months, when the amount was fairly steady at 7%.
The library's Automation Committee met in January to brainstorm about technology
issues that we would like the library's technology consultant to address as the staff begins
work on a technology plan. The new main library will bring with it new challenges as we
integrate a new library automation system, expanded access to electronic resources, and a
large number of public access computers into traditional library service.
CARLSBAD CITY LIBRARY
CIRCULATION
MAIN LIBRARY
Print
Audio
Video
December-96
42,003
7,373
9,042
TOTAL:
BRANCH
Print
Audio
Video
TOTAL
CENTRO
Print
Audio
TOTAL
GRAND TOTAL:
REFERENCE QUESTIONS
Centro
Genealogy
Children's
Adult
Branch
TOTAL:
MEDINGRAPHICS PROTECTS
Media .
Graphics
TOTAL
HOLDS PLACED
58,418
13,631
3,279
2,356
19,266
655
146
801
78,W
224
729
1,593
5,582
1,854
9,982
34
21
55
1,882
December-97 % Change
41,836 0%
7,098 -4%
7,752 -14%
56,686 -3%
14,689 8%
3,466 6%
2,171 -8%
20,326 6%
591 -1oo/o
117 -20%
708 -12%
77,720 -1%
296 32%
1,025 41 '/o
1,384 -13%
4,986 -11%
2,187 18%
9,878 -1%
13 -62%
46 119%
59 7%
2,279 21%
RDF/Statistlrs/Sbb 6-97 Page 1
Carlsbad City Library Statistics, continued
% Change
PEOPLE COUNT (Daily Average)
Centro
Main Library
Branch
TOTAL
ATTENDANCE AT PROGRAMWOURS
Genealogy
Branch Children
Centro Adult
Centro Children
Main Adult
Main Children
TOTAL:
INTERLIBRARY LOANS
Received by Carlsbad
Sent by Carlsbad
NEW REGISTRATIONS
Centro
Main Library
Branch
TOTAL:
ITEMS ADDED
ITEMS WITHD RAWN
COMPUTEWINTE RNET USE
Main Adult
Main Children
Branch
TOTAL
80 91 14%
1,478 1,335 -10%
NA 601 NA
1,558 2,027 30%
NA
150
72
314
137
457
908
104
66
162
135
370
223
764
1,257
104
15
NA
-10%
-1w/o
18%
-1oo/o
67%
38%
W/O
-77%
7 3 -57%
593 640 8%
211 226 7%
811 869 7%
1,263 1,661 32%
NA 387 NA
NA 64 NA
NA NA NA
NA 451 NA
RDF/Shtirtio/Shb 6-97 Page 2
CARLSBAD CITY LIBRARY
January98 % Chanpe January-97
CIRCULATION
MAINLIBRARY
Print
Audio
Video
52,639 55,787
8,247 7,316
10,748 8,604
6%
-11%
-20%
7l,634 7l,707 TOTAL 0%
BRANCH
Print
Audio
Video
18,342 19,527
3,371 3,255
2,945 2,282
6%
-3%
-23%
24,658 TOTAL 2%
CENTRO
Print
Audio
1,096 1,346
202 159
23%
-21%
1,298 1- TOTAL: 16%
GRAND TOTAL: 978590 98,276 1%
REFERENCE QUESTIONS
Centro
Genealogy
Children's
Adult
Branch
420 569
1,295 1,357
2,642 2,190
6,907 6,745
2,710 2,852
35%
5%
-17%
-2%
5%
13,974 l3,7l3 -2% TOTAL:
MEDINGRAF'HICS PROTECTS
Media
Graphics
29 17 -41%
29 56 93%
58 73 26% TOTAL
HOLDS PLACED 2,591 2,191 -15%
Page 1 RD-f/Shtir!icr/Shb 6-97
Carlsbad City Libmy Stntistics, continued
Januarv-97 Januarv-98 % Channe
PEOPLE COUNT (Daily Average)
Centro
MainLibrary
Branch
103 132 28%
1,753 1,560 -11%
na 756 na
TOTAL:
A'ITENDANCE AT PROGRAMS/TOURS
Genealogy
Branch Children
Centro Adult
Centro Children
Main Adult
Main Children
232 184 -21%
169 268 59%
38 43 13%
254 332 31%
155 97 -37%
651 785 21%
TOTAL: 1,499 1,709 14%
INTERLIBRARY LOANS
Received by Carlsbad
Sent by Carlsbad
111 79 -29%
85 76 -11%
NEW REGISTRATIONS
15 16 7VO
965 814 -16%
347 329 -5%
Centro
Main Library
Branch
TOTAL: 1,327 1,159 -13%
ITEMS ADDED
1,239 1,022 -18% ITEMS WITHDRAWN
COMPUTEWLNTE RNEI' USE
Main Adult .
Main Children
Branch
na 554 na
na 51 na
na na na
TOTAL: na 605 na
RDF/ShtisUcs/Sbb 6-97 Page 2
E
a a
E 0 7
0
cu 2
(4 r
0 0 0 8 -!
s 5 8
MI"I'ES/STATEMENT OF PROCEEDING
S,AN DIEGO COUNTY REGIONAL LIBRARY AUTHORITY
County Administration Center
1600 Pacific Highway, Rooms 302/303 '
THURSDAY, JANUARY 22,1998
The meeting was called to order at 1:M p.m. by Chairwoman Judy McCarty.
1. Roll Call
present: Carlsbad
Chula Vista
coronado
Del Mar
El Cajon
Encinitas
Imperial Beach
La Mesa
Lemon Grove
National City
Oceanside
Poway
San Diego City
San Diego County
santee
Solana Beach
Also:
Absent:
Escondido
San Marcos
Vista
Ramona Finnila, Mayor Pro Tem
Shirley Horton, Mayor
Bruce Williams, Councilmember
David Druker, Mayor
Joan Shoemaker, Mayor
Lou Aspell, Mayor
Michael Bixler, Mayor
Art Madrid, Mayor
Jew Jandura, Councilmember
George Waters, Mayor
Dick Lyon, Mayor
Bob Emery, Councilmembex
Judy McCarty, Councilmember
Pam Slater, District 3 Supenrisor
Jack Dale, Mayor
Marion B. Dodson, Deputy Mayor
Bill Horn, Distiict 5 Supervisor, County of San Diego
The Clerk oA the Authority sdministered the Oath to first-the members present: Bill Iorn, District 5
Supervisor of County of San Diego, and Marion B. Dodson, Deputy Mayor of Solam Beach.
Approval of Minutes of December 11,1997, meeting.
MOTION seconded and carried, the San Diego County Regional Library Authority approved the Minutes
of the December 1 1,1997, meeting.
2.
AYES: Carlsbad Ramona Finnila, Mayor Pro Tem
coronado Bruce Williams, Councilmember
1
El Cajon Joan Shoemaker, Mayor
Encinitas Lou Aspell, Mayor
Imperial Beach Michael Bixler, Mayor
La Mesa Art Madrid, Mayor
Lemon Grove Jeflkey Jandura, Councilmember
National City George Waters, Mayor
Oceanside Dick Lyon, Mayor
Poway Bob Emery, Councilmember
San Diego City
santce Jack Dale, Mayor
NOES: None
ABSTAINS: Bill Horn, District 5 Supervisor for County of San Diego
ABSENT: ChulaVista
Del Mar
Escondido
San Marcos
Solana Beach
Vista
Judy McCarty, Councilmember
3. Public Communication
Comments were received hm: - Scott Barnett, San Diego County Taxpayers’ Association, who presented recommendations and raised
- Robert Magna - Jacqueline Winterer, President of Friends of the Library in Del Mar
various issues, as outlined in Document A.
4. Chairman’s Report
Fred Register has been hired as Campaign Consultant. Bill Lynch was introduced as the new Citizen
cambaign-.
Negotiations are complete with the State Board of Equalization - when there are two Countywide tax
initiatives, the cat of colledion is split betwecn them; San Diego will therefore pay less. We will save
$5 million in TransNet funds over the next five years.
As a result of meetings with the Taxpayers’ Association, City staff distributed a draff memorandum,
addressed to the Taxpayers Association, entitled Changes to Library Authority Ordinance, outlined in
Document B. Mectings will now commence with the League of Women Voters, ITA’S, and other
organizations.
-_ 5. Presentation on the Futureaof Libraries. (Bill Sannwdd, City of San Mego; Jose Aponte!, Library Mrector, City of oapnaidc.)
Bill Sannwald, President of the American Association of Library Mmgement, addressed various topics
regarding the future of libraries, including the chauging role of the public library, libraries providing access
to electronic information; the public library in an electronic age, and evolving bookstore merchandising
trends, more fully outlined in Document D.
2
Jose Aponte also addressed the Library Authority regarding the hture and past of libraries.
6. Report from the Ordinance Committee, Mayor Mike Bixler, Committee Chair
Marilyn Crouch, Library Director of San Diego County Library, reported on whether there are any
anticipated cost accounting impacts to the central library facility due to increased demand at the branches,
and how that will be handled (relates to Section 4.2.2(c) pp. 23-24).
In addition to other changes, suggestions and amendments, County Counsel pointed out that the estimated
funding amount was changed in pursuant to SANDAG estimates distributed in a
memorandum entitled Projected Revenue from a 1/4cent Region-wide Sales Tax, outlined in Document
C.
(p. 3 1, last sentence) MOTION seconded and canid, the San Diego County Regional Library Authority approved changing the
language to: This Ordinance cannot skdkrat be mwnthkw extended 6pctkhkrtkanip without a vote of
the people.
AYES: Carlsbad
Chula Vista
coronado
Del Mar
El Cajon
Encinitas
Imperial Beach
LaMCSa
mmGrove
National City
Oceanside
Poway
San Diego City
santcx
SolanaBeach
san Diego county
NOES: None
ABSTAIN: None
ABSENT: Eacondi&
SanMarcos
Virta
Ramona Finnil4 Mayor Pro Tem
Shirley Horton, Mayor
Bruce Williams, Councilmember
David Druker, Mayor
Joan Shoemaker, Mayor
Lou Aspell, Mayor
Michael Bixler, Mayor
Art Madrid, Mayor
Je- Jandura, Councilmember
George Waters, Mayor
Dick Lyon, Mayor
Bob Emery, Councilmember
Judy McCarty, Councilmember
Pam Slater, District 3 Supervisor
Jack Dale, Mayor
Marion B. Dodson, Deputy Mayor
4.1 Use- 34)
Referred to the ordinance Committee to work with County Counsel to clarify language. Suggested
language: Revenues raked undkr this measure may be used to create a fmst find or endowment at the
direction of eachju~diction Tlresefirnds cun be wed during or aper the expiration of this sales tax and
allow a cash method offinding.
3
,< @. 31, last sentence) MOTION seconded and carried, the San Diego County Regional Library Authority approved changing the
language to: This Ordinance shall not be amended by the Authority. This Ordinance shall not be extended
without a vote of the people.
AYES: Carlsbad
Chula Vista
Coronado
Del Mar
El Cajon
Encinitas
Imperial Beach
La Mesa
Lemon Grove
National City
Oceanside
Poway
San Diego City san Diego county
Solana Beach
NOES: None
ABSTAIN: None
ABSENT: Escondido
san Marcos
Vista
Ramona Finnila, Mayor Pro Tem
Shirley Horton, Mayor
Bruce Williams, Councilmember
David Mer, Mayor
Joan Shoemaker, Mayor
Lou Aspell, Mayor
Michael Bixler, Mayor
Art Madrid, Mayor
Jew Jandura, Councilmember
George Waters, Mayor
Dick Lyon, Mayor
Bob Emery, Councilmember
Judy McCarty, Councilmember
Pam Slater, District 3 Supervisor
Jack Dale, Mayor
Marion B. Dodmn, Depuv Mayor
of
MOTION seconded and carried, the San Diego County Regional Library Authority amended the Title of
the Ordinance to: COMMC%NITYUES ENhYNCEMENT 0RDA"CE
AYES: Carlsbad
Chula Vista
coronado
Del Mar
El Cajon
Eacinitas
Imperial Beach
LaM-
, LemonGpve
National City
Oceanside
Poway
San Diego City
San Diego County
Ramona Finnila, Mayor Pro Tem
Shirley Horton, Mayor
Bruce Williams, Councilmember
David Mer, Mayor
Joan Shoemaker, Mayor
Lou Aspell, Mayor
Michael Bixler, Mayor
Art Madrid, Mayor
Jefiy Jandura, Councilmember
George Waters, Mayor
Dick Lyon, Mayor
Bob Emery, Councilmember
Judy McCarty, Councilmember
Pam Slater, District 3 Supenrim
4
Santee Jack Dale, Mayor
Solana Beach Marion B. Dodson, Deputy Mayor
NOES: None ABSTAIN: None
ABSENT: Escondido
SanMarcos
Vista
3.1 & 16.4.1 (pp.32-33)
After discussion, the following language was refmed back to Committee for mer consideration: ". . . including required depreciation for maintenance of existing facilities, . . .
7. Review of future meeting dates:
The next meeting of the Authority will be Wedueday, February 4,1998,9:00 am., County Administration
Building, Rooms 302-303. Various dates and times for future meetings were discussed. The Chair noted
she would have her -do a poll of Authority members to set the future meeting dates and times for
February meetings to accommodate the most members possible.
Adjourned at 3:30 p.m.
THOMAS J. PASTUSZKA
Ex-Officio Clerk of the San Diego
County Regional Library Authority
and Clerk of the Board of Supervisors
County of San Diego, State of Califbrnia
Notes by: Goma
5
MINUTES/STATEMENT OF PROCEEDING
SAN DIEGO COUNTY REGIONAL LIBRARY AUTHORITY
County Administration Center
1600 Pacific Highway, Rooms 3021303
MONDAY, DECEMBER 11,1997
-
The meeting was called to order at 2:lO p.m. by Chairwoman Judy McCarty.
1. Roll CalUIntroduction/Addnistration of Oath to New or First Time Members
present:
Carlsbad
Chula Vista
coronado
Del Mar
El Cajon
Encinitas
Escondido
Imperial Beach
La Mesa
Lemon Grove
National City
Oceanside
Poway
San Diego City
Santee
Solana Beach
Absent:
Sari Diego County
San Marcos
Vista
Ramona Finnila, Mayor Pro Tem
Shirley Horton, Mayor
Bruce Williams, Councilmember
David Druker, Mayor
Joan Shoemaker, Major
Lou Aspell, Mayor
Sid Hollins, Mayor
Michael Bkler, Mayor
Art Madrid, Mayor
Jcmy Jandura, Councilmember
George Waters, Mayor
Dick Lyon, Mayor
Bob Emery, Councilmember
Judy McCarty, Councilmember
Jack Dale, Mayor
Jog Kellejian, Councilmember
'
The Clerk of the Authority administered the Oath to first time members presept.
1
2. Approval of Minutes of November 3,1997, meeting.
MOTION seconded and carried, the San Diego County Regional Library Authority approved the Minutes
of November 3, 1997, meeting.
AYES: Ramona Finnila, Mayor Pro Tern, Carlsbad
Shirley Horton, Mayor, Chula Vista
Bruce Williams, Councilmember, Coronado
David Druker, Mayor, Del Mar
Joan Shoemaker, Major, El Cajon
Lou Aspell, Mayor, Encinitas -
Sid Hollins, Mayor, Escondido
Michael Bixler, Mayor, Imperial Beach
Art Madrid, Mayor, La Mesa
Jeffrey Jandura, Councilmember, Lemon Grove
George Waters, Mayor, National City
Dick Lyon, Mayor, Oceanside
Bob Emery, Councilmember, Poway
Judy McCarty, Councilmember, San Diego City
Jack Dale, Mayor, Santee
Joe Kellejian, Councilmember, Solana Beach
NOES: None
ABSTAINS: None
ABSENT: San Diego County
San Marcos
Vista
3. Authority Members Communication
No Business
4. Executive Committee Report
Chairwoman McCarty reported that every Authority member will be serving on committees as suggested
by the Campaign Committee as follows:
cutlm
Judy Md=arty
Art Madrid
Dick Lyon
Bob Emry (for Sid Hollins)
George Waters
Marilyn Crouch
Anne Campbell
Laura Mitchell
Katie Sullivan
Anna Titar
2
Consultant Undetermined
cQQll&&
Everyone will serve on this Committee along with Fundraising Consultant Nancy Chase,
Mike Bixler
Bruce Williams
Pamela Slater
Jack Dale
Shirley Horton
Joe Kellejian
Joan Shoemaker
a Public Re- Com
Involves each Board of Supervisor member:
Greg Cox
Dianne Jacob
Pam Slater
Ron Roberts
Bill Horn
Lou Aspell
David Druker
Bob Emery
Ed Estes
Ramona Finnila
Refemd to Counsel to determine if Noticing is required, when a quorum of the Board of
Supervisors' members meet as the Media Public Relations Committee.
5. Report of Ordinance Committee
Mike Bixler remindad everyone to submit a Statement of Purpose.
The proposed Odbance was reviewed and the following changes, suggestions and amendments were made
and ref& to the Ordinance Committee:
mk
0 Amend Title as folfows:
AN ORDINANCE BENEFITTING COUNTYWIDE LIBRARY PROGRAMS, OPERATIONS,
AND FACILITIES MWS€W BY mG A TRANSACTION AND USE TAX
WMMENGW FOR FM? WARS 0NT.Y AND TERMINATING
TO BE ADMINISTERED BY THE STATE BOARD OF EQUALIZATION AND
ESTABLISHING AN APPROPRIATION LIMIT FOR THE SAN DIEGO COUNTY REGIONAL
LIBRARY AUTHORITY
3
Section 1.0
MOTION seconded and carried, the San Diego County Regional Library Authority approved section 1 .O -
Binding Intent.
AYES: Ramona Finnila, Mayor Pro Tem, Carlsbad
Shirley Horton, Mayor, Chula Vista
Bruce Williams, Councilmember, Coronado
David Druker, Mayor, Del Mar
Joan Shoemaker, Major, El Cajon
Lou Aspell, Mayor, Encinitas-,
Sid Hollins, Mayor, Escondido
Michael Bixler, Mayor, Imperial Beach
Aa Madrid, Mayor, La Mesa
Jeffiey Jandura, Councilmember, Lemon Grove
George Waters, Mayor, National City.
Dick Lyon, Mayor, Oceanside
Bob Emery, Councilmember, Poway
Judy McCarty, Councilmember, San Diego City
Jack Dale, Mayor, Santce
Joe Kellejian, Councilmember, Solana Beach
NOES: None
ABSTAINS: None
ABSENT: San Diego County
San Marcos
Vista
Section 1 - 1
0 Requested Counsel to determine if specific language is mandated; if not, delete the words
“PURPOSE AND” fiom title of section.
L 1-
0 Refer to the Ordinance Committee suggestion of placing the word “Library” first.
Section 4.2.1
0 Eliminate numbering sequence of statements. Humbering may infer prioritizarion.
“Vision” deadline for each city is early January for the June ballot or late January for November 0
ballot.
Section 5.
0 Requested Counsel to dethe if specific language is mandated; if not, amend language as follows: ... measure vote to approve the mpwbem e ’ adoption ofthe tax at the...
6.Q
contract with the State Board of Equalization to perform all functio ns...”
0 Requested Counsel to determine if the word ‘‘all” is mandated in the following: “the Authority shall
4
Section 14
Add the words “or extended” in the last sentence: ... This Ordinance shall not be amended a
extended by the Authority.
Section 16.5.1
Add the following language: County certifies Maintenance of Effort per library.
Section 16.2 -
0 This does not preclude Trust Fund argumentation by other fhds to Trust Funds.
0 Add section indicating that there will be an annual meeting of the Authority during the life of the
Authority for the purpose of reviewing Maintenance of Effort.
A flowchart developed for tracking funds should be included on the agenda at the next
meeting with consideration given to limiting the numhcr of channels the money must go
through.
The Authority requested Marilyn Crouch pmvide each jurisdiction what their Maintenance
of Effort is.
Referred to Counsel review the issue of borrowing hm accounts.
Requested that the “Meaning of Life “ be placed on the next Agenda - what does this Board
0
0
0
envision to be the Library’s use in the next millennium
6. Request by 800 MHz Committee Regarding Election Dates
Lauren Wasserman representing the City of Encinitas addressed the Authority requesting that the Authority
consider placing the library ballot measure on the November ballot to avoid competition for the 800 MHz
radio bond issue planned in June.
7. Public Communication
Comments were received hm:
Scott Bamett, San Diego County Taxpayers’ Association, as set out in document number 076652 1.
Robert Magnem suggesting the Authority take into consideration issues regarding the City of San Diego’s
eight-story libmy, when determining the timing of the ballot.
Katie Sullivan, Ci& in Action for Local Libraries, addressed the Authority suggesting that if extensions
are allowed, (past the five year time line) that the base factor for cost of living should be adjusted.
ACTION:
Heard; and referred comments to the Ordinance Committee.
5
8. Date/Time/Place of Regular Meetings
The next meeting is scheduled for Thursday, January 22, 198, 1:OO p.m, at the County Administration
Center, 1600 Pacific Highway, Rooms 302/303.
Adjourned at 4:12 p. m.
THOMAS J. PASTUSZKA
Ex-Officio Cl&k of the San Diego
County Regional Library Authority
and Clerk of the Board of Supervisors
County of San Diego, State of California
Notes by: Tominia
H:\OFFICE\WPDOC\WORK\LIB_DEC. 1 1
6
CARLSBAD CITY LIBRARY
1998-99 BUDGET HIGHLIGHTS
Nearly all of the significant changes in the fiscal year 1998-99 budget will be tied to
the opening of the new library. Assuming that the library opens prior to the start
of the fiscal'year, or July 1, 1999, part of the funding for new staff, collections,
equipment, and general operating costs will need to be covered in the 98-99 budget.
Listed below are major budget categories that will need to be increased next year:
PERSONNEL
The library will request five fulltime positions, all of which are currently allocated
(see Personnel Allocations) but which still need to be funded and approved as part
of the budget process. These positions include:
1. Manavement Analvst. Will become a Community Relations Manager
responsible for all public relations, for the media and graphics operations, for
system-wide exhibits and adult programs, and for the functions in the new
auditorium. The position will also coordinate with Arts staff on use of the art
gallery.
2. GraDhic Artist. A position that used to be fulltime but has been handled
with parttime staff in recent years. The volume of printing and other graphic
arts work will require a fulltime effort.
3. Library Assistant. Two positions, one in Technical Services and one in Adult
Services (Reference), have been filled in the past but have been, for budget
cutting purposes, kept vacant in recent years. One new position allocated to
the Branch will be requested but kept in reserve until the new library and
the interim facility are up and running and we have a clearer picture about
workloads in different operations.
In addition to the fulltime positions, there will be requests for major increases in
parttime help to cover the new Information Desk and to cover for the planned
addition of four hours on Sundays. To manage an expanded computer system for
the new library, including mainframe hardware and some 150 Pc's, the Information
Systems Department will request two fulltime computer technicians.
OPERATING AND CAPITAL BUDGETS
Major one-time expenditures to cover the cost of moving, both to the new library
and to the interim facility; to purchase all the new furniture and equipment and
special supplies; and to purchase and install the shelving for print and non-print
collections - all of this will be requested and, in most cases, bid through the Capital
Improvement Program budget established for the new library.
The cost of the interim facility, a grouping of modular units planned for the open
area north of the current main library parking lot, will be covered in the Public
Works budget. The interim facllity will be large enough to accommodate most of
the existing La Costa Branch collections plus the genealogy materials now housed
at the current main library. Budget enhancements for print and non-print
collections and subscriptions will be requested and will need to be managed
somewhat differently from the past due to trends in state grants and revenue
accounts (see attached document on state and local revenue sources).
1998-99 BUDGET CALENDAR
January 26
March 9
April 9
May 22
April-May
May 19
June ,2
June 16
Distribute budget manual to departments.
Completed budget forms due to Finance.
Analysis of operating budget completed by Finance.
Finance submits preliminary-budget to City Manager.
Budget workshop for citizens to solicit input from the
community.
Budget meetings with the Leadership Team.
Council workshop to review capital budget and fees and
charges for services.
Council meeting on operating budget.
Public hearing to adopt operating budget, capital budget,
and fees and charges for services.
PERSONNEL ALLOCATlONS
1998-99 BUDGET r 98-99 97-98 1 RequssW Budget
Dept Position Title Employee Name Allocation Alloution Difference
LIBRARY
0014016 LIBRARIAN I1
0014040 LIBRARIAN I1
DOOLEY. LEILA
RICHMOND, SAM
1 .oo 1 .oo 0.00
1 .oo 1 .oo 0.00
0014040 LIBRARIAN I1 SASSO. MARY 1 .oo 1 .OO 0.00
4.00 4.00 0.00
LIBRARY ASST. II VACANT 1 .oo 1 .oo 0.00
0014040 LIBRARY ASST. I1 BRADSHAW. TERESA 1 .oo 1.00 0.00
0014040 LIBRARY ASST. I1 SAGNIMENI. MICHELLE 1 .oo 1 .00 0.00
0014040 LIBRARY ASST. I1 VENDLER. SEMIRAMIS 1 .oo 1.00 0.00
0014045 LIBRARY ASST. I1 SALVATO, MARY 1 .oo 1.00 0.00
0014060 LIBRARY ASST. I1 BRUNINI, PATRICIA 1 .oo 1 .oo 0.00
0014060 LIBRARY ASST. II GARVEY, MARIE 0.75 1 .00 (0.25)
LIBRARY ASST. I1 VACANT 1.25 1.00 ' 0.25
8.00 8.00 0.00
0014016 LIBRARY ASST. I WADE, BEVERLY 0.75 0.75 0.00
LIBRARY ASST. I VACANT 1.00 1 .OO 0.00
LIBRARY ASST. I VACANT 1.00 1 .00 0.00
0014060 LIBRARY ASST. I COOK. MOLLY 1 .oo 1 .00 0.00
3.75 3.75 0.00
0014060 LIBRARY SERV. SPEC. HOLT. CHRISTINE 1.00 1 .00 0.00
0014050 MEDIA PROGRAM. SPEC. RICHMONO, WILLIAM 1.00 1.00 0.00
0014055 OFFICE SPECIALIST I1 STAFFORD, ANITA 1 .00 1.00 0.00
0014016 SENIOR LIBRARIAN KENNEDY, CHARLENE 1.00 1.00 0.00
0014035 SENIOR LIBRARIAN QUARTARONE, JOHN 1.00 1.00 0.00
0014040 SENIOR LIBRARIAN PICKAVET, CHRISTINA 1.00 1.00 0.00
0014045 SENIOR LIBRARIAN SIMPSON. SUSAN 1.00 1.00 0.00
0014055 SENIOR LIBRARIAN JONE,S, LYNDA 1 .00 1.00 0.00
5.00 5.00 0.00
0014016 SR CIRCULATION SUPER THOMPSON. PENNY 1 .00 1 .oo 0.00
TOTAL LIBRARY 3250 32.50 0.00
1/27/98
PROJECTIONS FOR LIBRARY REVENUE FUNDS IN 1998-99
California Librarv Services Act (CLSA)
Balance at start of 97-98 FY: $ 64,000
Budget for 97-98 FY: $203,000
Projected 97-98 revenues: $167,000
Projected balance at end of 97-98 FY: $ 29,000
Projected 98-99 revenues: $15 1,000 Available funds for 98-99 Fy: $180,000
Public Librarv Fund (PLF)
Balance at start of 97-98 FY:
Budget for 97-98 FY:
97-98 revenues:
Projected balance at end of 97-98 FY:
Projected 98-99 revenues:
Available funds for 98-99 Fy:
Audiovisual Insurance
Balance at start of 97-98 FY:
Budget for 97-98 FY:
Projected 97-98 revenues:
Projected balance at end of 97-98 FY
Projected 98-99 revenues:
Available funds for 98-99 Fy:
$ 90,000
$ 53,000
$ 39,000
$ 76,000
$ 39,000.
$115,000
$ 30,000
$ 112,500
$ 76,000
$ 70,000
$ 63,500
$ - 6,500
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IIIIII
TO:
FROM:
DATE:
SUBJECT:
-> . /- , MEMORANDUM
, b
. FIB 1998
L\BRRRY city of car\sbad
Public Library Directors
Liz Gibson b Chief of Library Development Services
February4,1998
Public Library Fund Allocations, 1997/98
The certification of local revenue process for the allocation of the 1997/98 Public Library
Fund (PLF) appropriation has been completed and payment to local libraries has been
initiated.
The list of public libraries quwg, together with their PLF allocations for 1997/98, is
attached.
If you have questions or need fiuther information, please contact Susan Hildreth at (916)
653-7391.
Attachment
.
PUBLIC LIBRARY FUND
(Payment Based on Population)
FY i997tsa
1 2 3 4 5
At 100% Funding Proportionally
Meets Total Cost of Funded
Payee Population Local Criteria PLF Program Estimate
FY 97/98 Appropriation YN ' (1 xt1.948) (1 x t.582567)
Alameda
Alameda Co.
Alhambra
, Alpine Co.
Altadena L.D.
Amador Co.
Anaheim
Arcadia
Aubum-Placer Co.
Azusa City
Banning Unif. S.D.
Beaumont L.D.
Belvedere-Tiburon
Benicia
Berkeley
Beverly Hills
Brawley
Buena Park L.D.
Burbank
Burlingame
Butte Co.
Calaveras Co.
Carnarena (Calexico)
Carlsbad City
Cane1 (Harrison)
Cerritos
Chula Vista
Coalinga-Huron U.S.D.
Colton
Colusa co.
City of Commerce
contra costa co.
Corona
Coronado
Covina
Daly City
Del Norte C0.L.D.
Dixon- Unif. S.D.
Downey City
El Centro
El Dorado Co.
El Segundo
Escondido
Folsorn
Fresno Co.
76,300
523,500
89.500
1,180
49,100
33,750
295,500
52,600
138,875
44,650
26,050
21,490
10,830
27,350
105,900
33,700
21.500
73,100
102,500
36,120
199,100
36,500
25,150
70.100
4,460
56,200
156,100
18,160
44,650
18,300
12,900
787,900
102,800
29,250
46,450
101,300'
28,250
20,090
98,600
37,500
142,200
16,250
119,900
43,300
758,670
1,726.120
15.91 2.841
1,648,685
160,057
1,205,755
508,588
5,536,585
1 ,454,615
1,981,789
829,195
359,500
340,OOO
477,418
773.500
7,800,000
5,781,029
230,033
1,635,200
3,965,773
2,228,115
1,076,363
347,708
384,341
3,026,782
579,382
2,306,590
3,775,834
384,000
760,877
253,646
2,014,271
1 1,139,900
1,766,382
1,285,700
814,700
1,640,705
157,341
168,140
1,696,919
267,416
1.431.896
1,412,837
2,303,567
505,000
5,475,063
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y v
Y
N
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
N
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
148,632
1,019,778
174,346
2,299
95,647
65,745
575,634
102,465
270,529
86,978
50,745
41,863,
21,097
53,278
206,293
65,648
0
142.399
199,670
70,362
387,847
71,102
48,992
136,555
8,688
109,478
304,083
35,376
86,978
35,648
0
1,534,829
200,254
56,979
90,485
197,332
55,031
39,135
192.073
73.050
277,006
31.655
233,565
84,348
1.477.889
44,450
304.974
52,140
687
28.604
19,662
172,149
30,643
80,904
26,012
15,176
12,519
6,309
15.933
61,694
19,633
0
42,588
59.71 3
21,042
115,989
21,264
14,652
40,838
2,598
32,740
90,939
10,579
26,012
10,681
0
459,005
59,888
17,040
27,080
59,014
16,458
11,704
57,441
21,846
82.841
9,467
69,850
25,225
441,976
PUBLIC Ll8RARY FUND
FY 1997198
(Payment Based on Population)
1 2 3 4 5
At 100% Funding Proportknally
M-tS Total Cost of Funded
Payee Population Local Criteria PLF Program Estimate
FY 97/98 Appropriation Y/N ' (1 x $1.946) (1 X S.582567)
Fullerton
Glendale
Glendora
Hayward
Hemet
Humboldt Co.
Huntington Beach
Imperial
Imperial Co.
lnglewood
lnyo Co.
Itwindale
Kern Co.
Kings Co.
Lake Co.
Larkspur
Lincoln
Livermore
Lodi
Lompoc
Long Beach
Los Angeles
Los Angeles Co.
Los Gatos
Madera Co.
Marin Co.
Mariposa Co.
Mendodno Co.
Menlo Park
Merced Co.
Mill Valley
Mission Vie@
Modoc Co.
Mono Co.
Monrovia
Monterey
Monterey Co.
Monterey Park (Bruggemetyer)
Mounbain View
Napa City-Co.
National City
Nevada Co.
Newport Beach
Oakland
Oceanride
122,800
195,600
51,900
123,9oO
52,300
126,800
188,500
7,175
49,160
117,300
18,350
1,180
628,200
118.200
54,800
11,750
8,100
67,800
54,800
67,660
441,700
3,681,700
3,370,340
29,700
111.600
132,310
16,000
85,900
30,550
201 ,000
13,900
91,900
10,150
10,400
39,400
33,Ooo '
193,6!50
64,800
73,000
115.100
56,400
86,600
70,000
405,900
149,200
2,557,250
5,163,975
1,085,489
2,304,035
824,274
1,611,128
4,149,908
53,000
253,738
2,664.486
641,110
191,380
8,202,719
822.271
459,369
324,100
48,445
2,173,320
942.243
660,492
10,852.059
67,949,860
53,218,000
1,039,950
816.908
4,978,657
212.961
695,968
1,197,200
927.548
930.003
1,208.800
304,500
422.753
731.129
2,082,256
3,637,944
1,224,693
3,364,923
2,359,313
895,721
523,636
3,981,954
13,165.204
2,763.480
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y*
..
239,214
38 1,029
101,101
241,357
101,880
248,617
367,198
13,977
95,764
228,500
35,746
2.2w
1,223,734
230,254
106,750
22.889
15,779
132,074
106,750
131,802
880,432
7,171,952
6,565,422
57,856
21 7,397
257,740
31,168
167,333
59.51 1
391,548
27,077
179,021
1 9,772
20,259
76.751
84,284
377,230
125.841
142,204
224,215
109,867
168,697
136,380
790,693
290.642
71.538
11 3,950
30,235
72,180
30,468
73,753
109,814
4,180
28,639
88,335
676
385,969
88,m
31,925
6,845
4,719
39.498
31,925
39,416
257,320
2,144,836
1,963,449
17,302
65,014
77,079
9,321
50,043
17,797
117,096
53,538
5,913
6,059
22,953
19.225
112,814
37.634
42,527
67,053
32,857
50,450
236,464
86,919
10,om
8,098
40,780
PUBLIC LIBRARY FUND
M 1997198
(Payment Based on Population)
1 2 3 4 5
At 100% Funding Proportionalty
MWtS Total Cost of Funded
Pay- Population Local Criteria PLF Program Estimate
M 97/98 Appropriation YIN (1 x $1.948) (1 x s.sa2sq
Ontario City
Orange
, OrangeCo.
Orland Free
Oxnard
Pacific Grave
Palm Springs
Palmdale City
Palo Alto City
Palo Verde Valley L.D.
Palos Verdes L.D.
Pasadena
Paso Robles
Placentia L.D.
PlumadSierra Co.
Pomona
Porterville
Rancho Cucamonga
Rancho Mirage
Redlands (A.K. Smiley)
Redondo Beach
Redwood City
Richmond
Riverside City
Riverside Co.
Roseville
Sacramento
Salinas
San Anselmo
San Benito Co.
San Bemardino
San Bemardino Co.
San Bruno
San Oiego
San Diego Co.
San Francisco
San Jose
San Juan Bautista
San Leandro
San Luis Obispo City-Co.
San Marino
San Mateo
San Mateo Co.
San Rafael
Santa Ana
141,100
122,300
1,280.650
13,050
152.800
17.050
41,300
114,900
59,900
40,400
69,800
138,900
21,650
48,600
23,710
141.400
35,450
116.000
13,690
65,200
64,700
73.200
91,300
241.600
840,240
62.700
1,097,290
123,300
12.300
42,750
180,300
974,250
40,800
1,197,100
946,400
778,100
873,300
1,620
72,600
212,450
13,550
95,980
265,370
53.400
307.000
3,133,495
2,166,348
22,863,905
227,582
2,468,430
753,200
1.61 1,532
1,433,300
4,418,904.
135,904
2,999,782
7,699,118
421,300
1,045,696
325,476
1,863,280
475,671
1,297,900
953,953
1,111,916
1,887,450
4,066,319
3,438,463
4,078,218
6,080,123
1,918,689
19,838,689
2,620,300
324,924
335,508
1,923,200
8,066,127
1,126,300
22,741,475
8,092,521
39,335,370
26.491.061
5.000
2,896,313
3,920,072
528,297
2,995'31 7
10,181,078
1,030,154
3,613,055
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
N
Y
Y
N
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
N
Y
Y
Y
Y
Y
Y
Y
274,863
238,240
2,494,706
25,421
297,654
33,213
80,452
223,825
116,685
78,699
135,970
270,57?
0
94,673
46,187
0
69,057
225,968
26,668
127,010
126,036
142,594
177,852
470,637
1,636.788
122.140
2,137,521
240,188
23,960
83,277
351,224
1,897,839
79,478
2,331,951
1,843.587
1,515,739
1,701,188
0
141,425
41 3,853
26,395
186.969
516,941
104.023
598,036
82,200
71,248
746,065
7,603
89,016
9,933
24,060
66,937
34,896
23,538
40,663
80,919
0
28,313
13,813
0
20,652
67,578
7,975
37,983
37,692
42,644
53,188
140,748
489,496
36,527
639,245
71.831
7,166
24,905
105,037
567,566
23,769
697,391
551,342
453,295
508,756
0
42.294
123,766
7,894
55.91 5
154.596
31,109
170,848
PUBLIC LIBRARY FUND
FY 1997l98
(Payment Based 01) Population)
1 2 3 4 5
At 100% Funding Proportionally
Meeta Total Cost of Funded
Estimate Payee Population Local Criteria PLF Program
FY 97/98 Appropriation vm (1 x $1.948) (1 x S582Se7)
I 127,524 Santa Barbara
Santa Clara
- Santa Clara Co.
Santa Cruz
Santa Fe Springs
Santa Maria
Santa Monica
Santa Paula (Blanchard)
Sausaliio
Shasta Co.
Sierra Madre
Signal Hill
Siskiyou Co.
Solano Co.
Sonoma Co.
South Pasadena
So. San Francisco
St. Helena
Stanislaus Co.
Stockton-San Joaquin Co.
Sunnyvale
Susanville D.L.
Sutter Co.
Tehema Co.
Thousand Oaks
Torrance
Trinity Co.
Tulare
Tulare Co.
Tuolumne Co.
Upland
Ventura Co.
Vernon
Watsonville
Whittier
Woodland
Yolo co. .
Yorba Linda
Yuba co.
*. willows
218,900
100.OOO
387,940
209,000
15,900
111,440
91,400
26,500
7,725
162,700
11,300
8,875
44,400
327,870
426,900
25,150
57,600
5,725
419,500
480,575
129,300
17,100
74,700
54,800
112,800
141,500
13,400
40,350
279.830
52,100
65,700
424.700
80
38,650
83,400
4 13,800
44,150
110,350
58.500
60,500
3,592,524
3.725.061
17,305.245
7,680,367
999,OOo
1,344,003
5,246,244
424,156
454.668
638.994
442,422
210,300
615,730
5,804,784
7,527,930
1,045,433
1,898,233
540,058
5,485,778
7,387,421
4,246,980
1 12,240
589,282
204,939
4,939,683
4,614,500
160,724
396,420
2,300,272
432.938
1,235,689
5,183,190
8,650
1,139,441
2,296,299
208,057
784.775
2,014,655
2,251,800
224,882
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y*
426,417
194,800
755,707
407,132
30,973
21 7,085
178,047
51,622
15,048
316,940
22,012
17,289
86,491
638,691
831,601
48,992
112,205
11,152
817,186
936,160
251,876
33,311
145,516
106,750
219,734
275,642
26,103
78,602
545,109
101,491
127,984
827,316
156
71,394
162,463
26,882
86,004
214,962
113,958
11 7,854
58,257
226,001
121,757
9,263
64,921
53,247
15,438
4,500
94,784
6,583
5,170
25,866
191,008
248,698
14,652
33,556
3.335
244,387
279,967
75.326
9,962
43,518
31,925
65,714
82,433
7,806
23,507
163,020
30,352
38,275
247,416
47
21,351
48,586
8,039
25.720
64,286
34,080
35.245
32,590,190 63,097.899 18.870,OOo
file: c:\Budgets\PLNinPI.wk3