HomeMy WebLinkAbout1998-04-15; Library Board of Trustees; MinutesCARLSBAD CITY LIBRARY BOARD OF TRUSTEES MEETING
April 15, 1998
3:OO P.M.
Housing & Redevelopment Conference Room
NOTICE TO THE PUBLIC:
All persons requiring assistance or auxiliary aids in order to effectively participate may
contact the library at least 24 hours prior to the meeting to arrange for reasonable
accommodations.
PUBLIC COMMENT: In conformance with the Brown Act, no Board discussion or action
can occur on items presented during Public Comment.
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AGENDA
Call to order
Approval of minutes
Monthly library division heads reports
Library Board comments
Presentation by Architects & Building Consultants on Cole Library
remodel
New Library progress update
Library Goals for FY 1998-99
Independence Day Holiday Schedule
Di rector's re po rt
Serra Advisory Board
Friends of the Library
Genealogical Society
Public Comment
Adjournment
ADULT LEARNING PROGRAM
Monthly Report
March 1998
Computer Network
Information Systems staff member Becky Barilli worked with Coordinator Lynda Jones and
computer lab volunteer administrators Carrie and Randy Scott to develop a local area network
plan for the Adult Learning Program. Using 1997/1998 State Library matching literacy funds,
all the instructional computers in the lab will be replaced with state-of-the-art models. A master
server will be purchased which will serve both the computer lab and the 3 administrative
computers with a Novel1 network.
Handicapped Access
The City’s Facilities Maintenance staff arranged for bids to make the Adult Learning Program’s
office and hallway entrances handicapped accessible. Discussions will be held with the
building’s manager. Also, all of the tenants in the building have jointly requested a meeting in
April with the building manager to discuss the worsening parking situation, handicapped access
to the building and restrooms, and other common concerns.
Bevond the Core Curriculum
During the past 3 years, the program’s core curriculum-structured reading and writing lessons
emphasizing phonics-has been successfully implemented for all tutor/learner pairs. The
curriculum helps learners acquire the basic building-blocks necessary to reading and writing:
sounds and sound combinations and their written symbols, sight words, capitalization,
punctuation, vocabulary, penmanship and reading and writing on a computer. These skills
require intensive, personalized instruction and practice in one-to-one settings. The next step in
the program’s strategic plan involves developing a variety of group learning experiences that
enable learners to develop comprehension skills, critical reading skills, and written expression to
achieve their own goals as lifelong learners. A study group has been meeting since February
using materials to prepare for the State Contractor’s License exam. In March, plans were
developed for a G.E.D. (high school equivalency) preparation course specially designed to help
adult learners in this program acquire the slulls to pass the 5 tests for a G.E.D. certificate. The
G.E.D. course will begin in May. Volunteer tutors are facilitating all the groups.
Presentations on Utility ChanPes
Special informational presentations are also part of the “Beyond the Core Curriculum” plan.
They develop the knowledge base necessary for comprehension as well as community
participation and decision-making. On March 24 and 26, Mabel Vidal fiom Lifeline Community
Services spoke to learners, tutors, and staff about competition in the electric power industry and
factors to consider when making a choice.
CARLSBAD CITY LIBRARY
CENTRO DE INFORMACION Monthly Report March 1998
1. - Adult Profframminff . On March 12, at the Senior Center
Auditorium, the Centro de Informacidn set up a presentation about
Employment Opportunities. The presentation was conducted by
Alejandra Guimil from C.E.T.(Center for Employment and Training),
and Maria Ortiz, Program Assistant from SER (Service, Employment,
Development). The presenters explained to the audience about job opportunities and training. They also provided information on the changes in utilities and choice of electricity companies. Both
speakers distributed handouts and informational materials to the
audience.
2.- Children's Profframmina. Rewards for Reading, a reading program sponsored by the Serra Cooperative Library System, television's NBC
7/39, the Sweet Factory, San Diego Teacher's Credit Union, and
Qualcomm, concluded on March 31 at the Centro de Informacih. During the 20 weeks of the program, Centro staff collected 139 coloring brochures in which children and their parents kept track of the time they spent reading together. Every time a family
brought their brochure to the Centro, they received a small prize.
On March 20, the Home-Based Head Start Program had a special
storycraft at the Centro with the participation of the parents. Regular bilingual storycraft programs continued during the month of March.
~ On March 18, Centro
Supervisor Lizeth Simonson, a member of the Serra Ethnic Services
Committee, attended the bimonthly meeting, held at the Camarena
Memorial Library in Calexico. During this meeting the committee
planned a new traveling display. The next candidate for the display will be Colonel Allensworth. In 1908 Colonel Allensworth led a group of men to build the only town in California built
exclusively by African-Americans. Today, that town is being
restored and preserve as Allensworth State Park.
4.- Hispanic Network Breakfast. On March 27, Centro Supervisor
Lizeth Simonson attended a meeting of the Hispanic Network in
Leucadia. The Network is composed of Hispanic community members
and service providers who meet twice a year to network about the
needs and resources for Hispanic youth and their families in the
North San Diego County Region.
Children’s Services Division
Monthly Statement
March 1998
Activity in the Children’s Division has picked up for the month of March.
Over 2100 reference questions were asked of Staff members during the
month. There were 24 programs offered with a total attendance of nearly 900
parents and children.
The second Genealogy for Kids program was again taught by Genealogist
Bee Koons. Students who participated in this series were 6& - 7’ grade
boys. Great enjoyment was evidenced and another class is planned for later
this year.
The West Coast Repertory Theater presented its third production this month.
“The Velveteen Rabbit” was performed by youngsters of the company and
enjoyed a sellout audience in the City Council Chambers. Tickets were at a
premium for the show due to the limited seating and all tickets were given
out by the afternoon of the first day. The theater company’s next show will
be “Oliver Twist” to be performed in May at the Harding Community Center.
The entire Children’s Staff met to discuss plans for the annual SRP ’98. The
theme this year will be the “World Wide Web of Tales” for Pre-school
through 6* - a multicultural theme which encompasses the world and
computers! The program for teenagers - those in grades 7 - 12 - will be
called “Totally Teen Reading Extreme”. Both programs will commence on
June 15 and conclude on August 7. There will be weekly T-shirt drawings,
other special drawings, and weekly prizes for books read. Volunteers as
usual will play a major tole in the program (they listen to and record all the
books that are reported during the summer). There will also be special
emphasis given to the Teen program which increased greatly last year. A
Teen Night and a Library Sleep-over are planned for July dates.
Stay tuned for more to come!
Children’s Division Monthly Statistics
Date: MARCH 1998 Circulation for Month: 20,184
Reference Questions: 2,115
Total Number of Programs: 24 Total Attendance: 880
Number of Preschool Programs: 15 Preschool Attendance: 644
Number of School Age Programs: 9 School Age Attendance: 236
Storyhours: 14 Storyhours: 617 children and adults
Other Programs: S torycraft: 27 children and adults
Prime Time Club: 4 sessions, 31 children
Genealogy for Kids: 4 sessions, 17 children
Children’ s Theater performed “The Velveteen Rabbit”: 120 children and adults
Class & Group Tours of the Library:
Staff Visits to Schools: 1
Requests fiom Branch: 120 Volunteer Hours: 2 1.25
1 tour, 2 class visits: 68 children and adults
Internet Use: 37
In House Use: 571
COLLECTION DEVELOPMENT AND ACQUISITIONS
STAT I S T I C S RE PORT
March 1998
Current Month Fiscal
Items Received B&T Direct PMSC Total to Date
Books - Adult
Main
Branch
Centro
subtotal
Books - Children
Main
Branch
Centro
sub t o t a1
429 169
244 15
2 62
675 237
116 38
105 9
4 0
225 47
589 4,810
64 133
912 5,998
259 1,055
I
154 1,840
114 714
4 '154
272 3,007
Audio - Adult 12 7 66 193 1,338
Audio - Children 17 27 44 359
Video 57 7 84 148 1,064
Total Received 1,101 384 84 1,569 11,766
Orders 109 660
Requests (items) 1,231 9,941
B L T = Baker L Taylor
PMSC = Professional Media Services Corporation
Genealogy & Local History Division
Fiscal Year 1997/1998 Statistics
March 1998
Research activity: March 1998 March 1997 FY1997/98
to date
Reference questions 1,362 1,515 10,873
Registered researchers 891 983 7,911
Computer users 228 0 71 5
Circulation 158 171 1,418
*Inhouse usage 773 0 773
Holdings: Added Added Added
March 1998 FY1997/98 FY1996/97
Genealogy Non-Circ 85 472 632
Genealogy Circ 4 -1 9 41
bLicrohlm 0 73 41 1
Microfiche 0 2,890 5,054
CD 20 28 20
to date
Activities with the North San Diego County Genealogy Society:
March 1998 March 1997 Total 1998
to date
Volunteer hours 48 52 140
Programs 4 5 11
Program attendance 177 201 544
NSDCGS donations $1,488.45 $2,444.3 3 $2,754.75
Donated books 53 0 102
R1996/97
15,549
11,122
0
2,025
0
Total
17,520
91 8
7,350
113,136
238
Total 1997
562
58
2,338
$14,664.09
0
*In March, Genealogy & Local History Division began to count inhouse use of matenals.
The March Inhouse usage is the number of microfiche volumes that patrons used. In Apnl,
the number will indude microfiche volumes and microhlm reels used. In May, the number
will include microfiche volumes, microh reels, and printed volumes used.
C a rlsbad
San Diego County
Los Angeles County
Orange County
Riverside County
San Bernardino County
Other California Counties
Alabama
Alaska
Arizona
Arkansas
Colorado
Connecticut
Florida
Georgia
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
Ohio
0 klahoma
Oregon
Pennsylvania
South Carolina
South Dakota
Tennessee
Texas
Utah
Virginia
Washington
Washington, D.C.
West Virginia
Wisconsin
Guam
Belgium
England
Germany
Ireland
Mexico
Russia
Total
ihhch, 1998 lT1997/98
140 1,335
592 5,308
21 160
43 476
35 241
0 42
11 99
0 1
0 1
13 73
0 2
0 2
0 3
2 11
0 1
0 1
0 4
0 1
0 0
0 2
0 1
0 3
0 2
0 1
0 2
2 4
0 1
2 7
19 30
1 11
0 2
2 2
1 1
2 9
0 1
0 5
0 3
2 9
0 5
0 1
0 2
0 3
0 4
0 7
0 6
3 18
0 1
0 1
0 0
0 1
0 0
0 1
0 0
0 0
0 4
0 0
891 7,911
FY1996/97
1,852
7,533
222
689
248
76
124
1
0
96
11
9
3
15
0
1
3
6
1
2
3
0
3
3
10
10
0
7
16
22
2
1
2
12
3
6
5
38
2
0
4
3
18
0
0
30
4
1
4
1
1
1
3
1
13
1
11,122
LA COSTA BRANCH LIBRARY
MONTHLY REPORT MARCH, 1998
MARCH CIRCULATION
Branch circulation totaled 23,661 items for the month. Of this total, 11,566 adult
items, 8,772 children’s items, 2,259 Video tapes and 64 CD ROMS were checked out. This was an average of 910 a day or 85 each hour. This is an increase of
4% over March 1997.
USERS
HIS MONTH’S USER COUNT WAS 20,008. An average of 770 patrons used
the Branch each day or 71 each hour. This figure shows an increase of 3% over
last year.
INTERNET
On March 3d public access to the Internet was established at the Branch. 25
adults accessed the adult computer while with the aid of the Children’s
Coordinator, 54 conducted research on the Internet. Internet access has greatly
enhanced the research capabilities for both adult and children’s reference. Patrons young and old are very pleased.
STAFF
Circulation Clerk, Jan McMillan left her Branch position the end of March to
pursue other areas of interest. She plans to help out on a substitute basis when
the need arises. Cheryl Smith, a circulation clerk at the main library will be taking
evening and Saturday hours at the Branch beginning April 14.
INTERIM LISRARY
Branch manager prepared a report programming space needs for the Interim
library. Branch collection size, circulation statistics and rate of acquisition, along
with an itemized list of furniture and equipment was developed. The information was submitted to Administration to forward on to the Library Consultant.
LA COSTA BRANCH LIBRARY
MONTHLY REPORT
MARCH, 1998
CIRCULATION
Collection Hrs/Oavs Circulation Circulation bv HrlDay
Children’s Vols. 8,218
Children’s A.V. 554
Adult Vols. 8,634
Adult A.V. 2,932
Video Tapes 2,259
Total 280 126 23,661
CD ROMS - 64
Reference Questions Adult 2,025
Children’s 830
Total 2,855
Periodicals:
CD ROM
INTERNET
371
63
Adult 25
Children’s - 54
Total 79
In House Use Adult 654
Children’s 1.685
Total 2,339
85 1910
Registrations: Non Resident 140
Carlsbad - 227
Total 367
LA COSTA BRANCH LIBRARY
MONTHLY REPORT MARCH, 1998
USERS
No. of Users Hrs.1Davs Users rn r Hr.1Dav
20,008 280 I26 71 1770
PROGRAM AUDIENCE
Proaram Attendance & Aae No. of Pm rams
Storyhours 11 0 3-5 yr. OldS 9
BookBuddies
Total
12 3-5 yr. OldS - 8 7-12 yr, olds
130
- 4
13
VOLUNTEERS
Activitv Hours No. of Volunteerg
Storyhour 2 2
Clerical 10 1
Magazine Sales 40 - 12 Total 52 15
LA COSTA BRANCH LIBRARY
MONTHLY REPORT
MARCH 1998
STATISTIC COMPARISON
CIRCULATION
Collection Mar. 1997 . Mar. 1990 CornParison %
Children’s Vols. 8,094 8,218 +124 +2
Children A.V. 480 554 74 15
Adult Vols. 8,715 8,634 (-8 1 1 (- -1)
Adult A.V. 2,796 2,932 436 16
Video Tapes 2,554 2,259 (-295) (-1 2)
CD ROMS 20 64 36 129
Total 22,667 23,661 994 4
Circ. per hour 82 85
Circ. per day 073 91 0
+3 +4
37 4
USERS
Mar. 1997 Mar. 1998 Cornoarison YQ
1 9,506 20,008 +SO2 +3
71
Users per Hour
71 0 0
750
Users per Day
770 20 3
Graphics Form Count (This month) (last month) (Calendar Y.T.D.)
22,066
87,798
- GRAND TOTAL
REFERENCE ACTIVITIES FOR MARCH, 1998
Reference Questions totaled 6,165 during the month of March,
a decrease of 857 over last year. Reserves totaled 2,681, a decrease
of 61.
Online Searches totaled 691, an increase of 409 over last year.
This figure includes Public Internet Access sign-ups, which totaled 569
during the month of March.
Interlibrary Loans totaled 104 items received and 105 items were sent
to other libraries.
Also in March, there were 795 questions answered at the Information
Desk. This total was up 78 questions from March, 1997.
During the month of March, there were: 3 Library Skills Classes,
1 Internet Class, 1 Job & Career Class for the North County Career
Center, 2 Class visits and 1 Class Tour.
The Reference Selection Committee met on March 5: $1048 was
spent on updates and $1115 was spent on new titles.
Callie Ahrens attended a Focus Group for Library Education and
Training at San Diego County Library Headquarters on March 17.
Char Kennedy attended a demo of Carlsbad Library’s Historical
Photo Database in the City Council Chambers on March 18.
Suzanne Smithson attended a City of Carlsbad Internet Web Site
Committee meeting on March 24.
Char Kennedy went to a Records Committee Meeting to find out
which vendors responded to an RFP for a city-wide records management
system on March 25. Char also served on a screening committee to select
candidates for Librarian I and I1 for the City of Escondido on March 26.
Both Leila Dooley and Callie Ahrens went on Jury Duty during March.
Technical Services Report
March 1998
In March, Technical Services staff added 1,269 new print items and 306 audiovisual
items to the library's collection. They deleted 1,062 print items and 176 audiovisual
items from the database.
Patrons using home computers dialed into the catalog 139 times.
The beta test of the new release of the library's automation software, which I reported on
last month, is continuing. We are still finding some minor problems, but the product
seems almost ready for general distribution.
Some library staff members have been on the city's LAN (local computer network) for
several years, but we've been unable to add additional computers. to the LAN because of
the age of the equipment that runs the Main Library's portion of the network and the age
and type of the cabling. The city's Information Systems department has been planning to
upgrade our part of the LAN for some time. Requests fiom the library divisions were
assembled and put on a site map by Chris Pickavet, who also assisted with a walk-
through of the building on March 24 by a representative of the company that will be
installing the new cable. A date for the work hasn't been set yet, but it should take place
in the next month or so. When it's finished, we should have a more reliable network, and
more of the staff will have access to city e-mail. This is a temporary measure, since we
will have to wait for the construction of the new main library and the remodel of the Cole
Library to have all staff connected to the network.
Also in March, Chris Pickavet finished a series of classes in web design offered at
California State University at San Marcos. Web design refers to the construction of
Internet web pages. All of the library automation system vendors are moving toward
replacing old OPAC (online public access catalog) software with products that use web
browsers such as Netscape Navigator or Microsoft's Internet Explorer to search the
library's catalog. These new products require library staff to design or customize the
overall display of the catalog and any instructional screens, so skill in creating these pages
will soon be part of our job.
CARLSBAD CITY LIBRARY
CIRCULATION
MAIN LIBRARY
Print
Audio
Video
March-97
53,060
7,708
9,065
TOTAL
BRANCH
Print
Audio
Video
TOTAL:
CENTRO
Print
Audio
TOTAL
GRAND TOTAL
REFERENCE OUESTIONS
Centro
Genealogy
Children’s
Adult
Branch
TOTAL:
MEDINGRAPHICS PROTECTS
Media
Graphics
TOTAL
HOLDS PLACED
69,833
17,135
3,296
2,554
22,985
1,252
186
1,438
94,256
March-98 76 Change
57,086 8%
7,510 -3%
8,058 -11%
72,654 4%
20,574 20%
2,259 -12%
3,538 7%
26,371 15%
1,387 11Yo
158 -15%
1,545 7%
100,!570 7’/0
385 375 -3%
1,515 1,362 -10%
2,356 2,115 -10%
7,085 6,165 -13%
2,537 2,855 13%
13,878 12,872 -7%
30 15 -50%
47 45 -4%
77 60 -22%
2,749 2,756 OO/O
RD-F:/Sbtirlics/Stab 6-97 Page 1
Carlsbad city Libranj Statistics, continued
March-97 March-98 % Change
PEOPLE COUNT (Daily Average)
Centro
Main Library
Branch
TOTAL
ATTENDANCE AT PROGRAMSD'OURS
Genealogy
Branch Children
Centro Adult
Centro Children
Main Adult
Main Children
TOTAL
INTERLIBRARY LOANS
Received by Carlsbad
Sent by Carlsbad
NEW REGISTRATIONS
Centro
Main Library
Branch
TOTAL
ITEMS ADDED
ITEMS WITHDRAWN
COMPUTERANTERNET USE
Main Adult
Main Children
Branch
TOTAL
135 109 -19%
1,649 1,623 -2'%
750 770 3'/0
2,534 2,502 -1%
201 177 -12%
249 130 -48%
45 63 40%
310 278 -1ou/o
114 113 -1%o
3,138 880 -72%
4,057 1,271 -690/0
135 104 -23%
92 105 14%
20 16 -20%
827 779 -6%
309 321 4'/0
1,156 1,116 -3%
2,007 1275 -22%
797 1,238 5 5 '/o
219 569 16oYo
na 37 na
na na na
21 9 606 177%
RD-F/Statistics/Statr 6-97 Page 2
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