HomeMy WebLinkAbout1999-01-20; Library Board of Trustees; MinutesITEM ## 2 I
MINUTES
MEETING OF:
DATE OF MEETING: JANUARY 20,1999
TIME OF MEETING: 3:30 PM
PLACE OF MEETING:
LIBRARY BOARD OF TRUSTEES
COUNCIL CONFERENCE ROOM
Prior to the call to order the trustees watched the video tapes from the Oprah Winfrey
program and the local news broadcast filmed in our genealogy division. (Item 11 on the
agenda)
CALL TO ORDER:
Trustee Karen Gleason Huss called the meeting to order at 356 PM.
ROLL CALL:
Present: Library Board Trustees Gleason Huss, Baron, and Tarman.
Absent: Library Board Trustee Trigas.
I Also Present: Cliff Lange, Library Director
Geoff Amour, Assistant Library Director
Mig Chaney, League of Women Voters
Dana Hartshorn, Library Management Analyst
Carol Baird, President NSDCGS
John Cahill, Special Projects Manager, City of Carlsbad
APPROVAL OF MINUTES:
The minutes of the December 16, 1998, meeting were approved.
MONTHLY LIBRARY DIVISION HEADS REPORTS:
Trustee Gleason Huss asked if anything had been done regarding the facility problems
for the office of the Adult Learning Program. Assistant Library Director Armour reported
that the heating and air conditioning has been repaired. They are working on the
handicap ped access.
Trustee Gleason Huss further commented that she thoughi Lynda Jones was doing a
wonderful job and was especially glad to read about the monthly low-vision
appointments in conjunction with the Braille Institute.
Library Board of Trustees
Minutes of January 20, 1999 Meeting
Page 2
Trustee Tarman had questions regarding the Emblem Club award and the criteria.
Assistant Library Director Armour explained that the Adult Literacy Program submits
names of literacy students who need financial assistance to continue their education.
Assistant Library Director Armour reported on the cooperative program between
Carlsbad High School and the Adult Learning Program (ALP). As the report indicates,
the first semester was very successful and they have increased the number of students
involved to fourteen.
Trustee Tarman expressed his concerns that the teachers in the special education
classes were not able to teach these students, thereby requiring them to seek the ALP
as an alternative.
Trustee Baron asked if there was data available on the nature of the deficits, whether it
was a medicaVpsychologica1 problem or a problem with the education system. Trustee
Tarman said that routinely the students in special ed were identified by the school
psychologists and reviewed every three years.
Assistant Library Director Armour suggested that he contact the ALP coordinator,
Lynda Jones, and ask her to prepare a full report on this program to include specific
data on the questions raised.
The Reference Division report indicated a reduction in activity over last year and
Trustee Gleason Huss asked if there was another reason for the decline other than the
increase in online searches. Library Director Lange commented that it could very well
be the case that many patrons are doing their own research. Assistant Library Director
Armour also pointed out that historically December is most often an unpredictable
month.
Trustee Tarman asked for more information about the Internet classes offered through
the Reference Division. Assistant Library Director Armour explained that the classes
are offered from 8:OO to 9:00 a.m., before the Library opens to the public, and it is a
basic ovewiew of how to access and navigate the Internet.
Trustee Gleason Huss asked about the call-in access to the catalog as referenced in
the Technical Services report. Library Director Lange responded that currently there is
a brochure on the procedure to access the catalog through the telephone and that once
the 'City's web page is completed, patrons will have access to the catalog via the
Internet. The anticipated date for Internet access is August of 1999.
Library Board of Trustees
Minutes of January 20, 1999 Meeting Page 3
LIBRARY BOARD COMMENTS:
No further comments.
COLE LIBRARY STUDY:
Library Director Lange distributed copies of the agenda bill and resolution which will be
reviewed by Council on Tuesday, January 26*. He proposed that we follow the
recommendation that came out of the feasibility study, identified as alternative “C”, to
build a new library building and operate out of the current one until the new was is
completed. It would appear that the other alternatives are too expensive and the end
product would not be what is wanted. Alternative C represents the best use of the
money.
Trustee Gleason Huss asked if Library Director Lange could mape a prediction as to
which alternative the City Council would choose. He replied that there was good
chance that they would not make a decision since there would only be four members of
the council present at the January 26‘h meeting. He further offered that Proposition L
could be another important element in the final decision. Although it would not be
possible to replace already budgeted money with Prop L funds, those funds could be
used as up front money to be paid back out of the CIP funds.
IC
Trustee Tarman asked what other projects are vying for the CIP money.
Library Director Lange responded that the money is out in the budget some ten years
from now and current projects include parks, the swimming pool etc. John Cahill
interjected that the list is extensive and there is not enough cash to do all they want to
do right now.
Trustee Tarman asked what money is available now. Library Director Lange responded
that currently budgeted is $1.5 million for renovations, but it is estimated that it would
take $2 million to bring the building up to code, and in the meantime we would have to
move to modulars and downsize this library to the size of the Branch during the
construction.
Trustee Baron commented that when she had lived in Oceanside she had been on a
redevelopment project committee and was aware of the issues of deterioration and
blight. The property and library seem to be an anchor to this part of the City and if
Alternative D were chosen by the Council, do we have issues of major deterioration and
thus significant negative impact on this part of the City?
Library Board of Trustees
Minutes of January 20, 1999 Meeting Page 4
Library Director Lange said that if the Council selected Alternative D, we would fix this
building but not esthetically.
John Cahill responded to her questions by explaining that the $2 million would correct
selected and isolated features of the building which are related the fire and life safety
building codes. For example, the building does not meet the current seismic code.
The building is drastically under powered electrically. The electrical panels cannot be
expanded to allow computer systems throughout the building or re-power the building
with modern energy efficient light fixtures. The energy system in the building is woefully
inadequate to current standards costing two to three times the annual SDG&E allotment
for a building of its size.
Trustee Baron then asked if these arguments could be considered as environmental;
that if any option other than Alternative C were chosen, it would create a negative
effect on the larger area of the community outside the building?
Assistant Library Director Armour and John Cahill both responded that it probably would
not apply to this neighborhood and that the City's redevelopment boundaries only
extend to 1-5.
After further discussion, the Board voted unanimously to formally support Alternative C
as the best option for the Cole Library. The motion was made by Trustee Tarman, the
second was by Trustee Baron.
NEW LIBRARY UPDATE:
Library Director Lange reported that the building is 65% completed. There is stucco on
the west end and drywall is being installed inside. The second floor is now accessible
and we are on schedule and under budget. The Grand Opening will probably be
August 14" to allow for a two week cushion for all the installation of shelving and
furniture as well as the collection itself. This date is tentative and dependent on Council
approval.
The "rock" water feature is scheduled to be delivered next week as well.
Trustee Baron asked if the Schulman $250,000 donation for the auditorium would be
part of the Grand Opening Ceremony. Library Director Lange responded that Mr.
Schulman had already appeared at a City Council meeting and made a terrific speech
in support of the new library.
The RFP's for shelving and the furnishing were sent. Purchasing has received four bids
on the shelving with a low bid of $266,000, which is significantly under budget.
Library Board of Trustees
Minutes of January 20, 1999 Meeting
Page 5
LIBRARY GRAND OPENING:
(This item taken out of order at request of Trustee Gleason Huss). Library Director
Lange reported that the committee is continuing to work on the event and program.
Currently we are waiting for a firm date for the event, and in the process of writing an
RFP for an event coordinator for the opening day.
GENEALOGY PLANNING PROCESS:
Assistant Library Director Armour reported that this process was set into motion in
September and the Genealogy Advisory Committee has been meeting monthly to set a
vision for how genealogy will fit into the Cole, regardless of the alternative chosen. He
explained that genealogy is not like most public library resources in as much as they do
not throw anything away. He shared some statistics dating back to 1986 indicating
there were 6,706 print volumes in the collection and in 1997 there were 17,048
volumes. In 1986 there were 379 rolls of microfilm and in 1997 there were 7,277 rolls.
The collection continues to grow and therefore the collection needs to focus on the
needs of the patrons and users of the collection. They have developed a survey which
will be included in the North San Diego County Genealogical Society (NSDCGS)
newsletter as well as distributed in the library. Eventually there will be a vision and
written plan based on the needs of the users as identified through this survey. There
still needs to be a narrowing of focus for the collection as there is not unlimited space.
Trustee Baron asked if eventually would not most of this information be available via
the Internet?
Ms. Baird expressed their concerns about adequate space. More and more of the
information is being stored on microfiche and microfilm requiring more cabinets for
storage and more readers. In addition, researchers need more tables and more
computers to access all the information now located on CD-Rom. Her concerns are
that should the Council decide to just bring the existing building up to code, the
additional space being allocated to the genealogy collection will be absorbed by wider
aisles and ADA requirements, and their needs for additional readers and computers will
not be addressed due to lack of available electrical power.
Carol Baird, President of the NSDCGS, replied that the age composition of the society
is such that many of them do not have computer access and don’t wish to get to that
point. Today’s children who fifty years from now are doing genealogical research will
have been raised with a computer and everything will be done that way. But, there is
still thirty years of population that are not going to get into the computer or use it as
much. These are the ones doing the research, they are older and have the time.
Additionally, the information on the Internet cannot duplicate actual research in
Library Board of Trustees
Minutes of January 20, 1999 Meeting Page 6
documents and books. Often the information is not accurate and genealogists are not
comfortable relying on it.
PROP L CAMPAIGN UPDATE:
Library Director Lange reported that there was a large rally in Spring Valley with more
than 200 attendees. There were many politicians and speeches made in support of the
measure, with local media coverage.
There are plans for tables out in front of the library to distribute fact sheets and
applications for absentee voting. February is going to be declared “Library Lovers’
Month’’ and there will be a lot of nationwide publicity.
Carol Baird asked if the NSDCGS had officially endorsed the proposition and offered to
discuss it with other genealogical societies to get them to all write letters in support.
ibrary Director Lange also reported that he had spoken to the Democratic Club and
Lions Club. One of the members of the Lions Club mentioned that they wanted to
raise $10,000 for the new library to purchase an materials and equipment for the
visually impaired.
Trustee Gleason Huss was pleased to note that C.A.L.L. had won the lawsuit removing
some of the rebuttal arguments.
GALLERY COMMITTEE:
The committee is a permanent committee but Library Director Lange said he had
spoken to Connie Beardsley with regard to changing the time for the meeting. Trustee
Baron volunteered to represent the Library Board on this committee. The trustees
accepted her offer unanimously.
DIRECTOR’S REPORT:
Budnet: Library Director Lange announced that the budget manual had been
distributed by Finance and the budget is due on March 5’h. He will give the Board a
progress report on the draft budget at the February meeting. He introduced Dana
Hartshorn, new Library Management Analyst, who is working with the staff to develop
the budget.
Board Vacancv: He also asked the current Trustees to encourage anyone they know
who would be interested in serving on this board to submit an application to the Mayor’s
ofice.
Library Board of Trustees
Minutes of Januarv 20, 1999 Meetinq Page 7
Friends Foundation: The Friends of the Library Foundation steering committee meets
tomorrow. They are still working on the list of prospective Board Members.
E-rate: The Library is working on submitting an application for the e-rate discount
which would give us a 50% discount on all our telecommunication expenses.
Citv Web Pane: The City’s web page committee has submitted its recommendations
to Information Systems and the Library Director and Management Analyst are working
on the RFP for a web page designer.
CIP Proposals: The CIP budget proposals have been submitted to the Engineering
Department for preliminary review, including Alternatives D and C.
Arts Office: Connie Beardsley, Arts Department Manager, will now report to the
Library Director.
Carlsbad Journal: The Carlsbad Journal indexing project has been restarted with a lot
of volunteers assisting with the project.
EOS International: Library Director Lange distributed a copy of the letter from EOS
International, a local company which makes library software. They have offered to give
the library a program similar to our INLEX program currently used for the catalog.
Technical Services is evaluating the offer and system and will report to the Library
Director with recommendations. A copy of the offer has also been sent to Information
Systems for consideration. Our technology consultant had recommended that we not
change the system at this time.
Trustee Gleason Huss asked if there had been other such offers or if we knew why
EOS had made such a generous offer to this library. Library Director Lange responded
that the system is in use in many small libraries but none as large as this. We would
become a showcase for their project which would probably mean we would get
excellent technical support. In addition, it would be good public relations for their
company to have the system installed in the library of the city where they are
headq u a rte red.
Trustee Baron expressed concerns about the annual projected costs for maintenance
and upgrades for the program.
SERRA ADVISORY BOARD:
Library Director Lange advised there had not been a Serra meeting since the last
Library Board of Trustees
Minutes of Januarv 20. 1999 Meetina
Page 8
Library Board Meeting but that one is scheduled for tomorrow. This board will need to
appoint a representative to the Advisory Board once we have a full board.
FRIENDS OF THE LIBRARY:
Library Director Lange reported that Friends President, Taffy Cannon, is busy
coordinating the tables and volunteers for the Prop L campaign in front of the library.
The next book sale is scheduled for Saturday, February 20th with February 27th as the
rain date. The spring book sale date is set for May 8".
GENEALOGICAL SOCIETY:
President Carol Baird reported that they have plans for a yard sale on the library lawn
on May lSt, the Saturday before the street fair. In addition they will be offering a fall
genealogy seminar and a Christmas Boutique is scheduled for the Council Chamber to
raise funds to purchase materials for the genealogy division of the library, She also
reported that she travels extensively and this collection has reached national acclaim.
PUBLIC COMMENT:
None.
ADJOURNMENT:
By proper motion, the Regular Meeting of January 20, 1999, was adjourned at 506 PM.
Respectfully submitted ,
Cissie s'eiion
Administrative Secretary
ADULT LEARNING PROGRAM
Monthly Report: December 1998
1. Council on Literacv Reception
On December 2, the San Diego Council on Literacy Board of Directors held its annual
Chairman’s Circle Holiday Reception at the James S. Copley Library in La Jolla. Guests were
prominent community and business leaders who are major contributors to the Council’s work. A
brief program included Adult Learning Program learner Alleen Johnson being interviewed by
Coordinator Lynda Jones. Burl Stiff, society columnist for the San Diego Union-Tribune,
reviewed the event in his column on December 8. Mr. Stiff included Alleen’s statement that she
“had felt all her life that she had a wall around her-a wall that kept her from being like other
people. ‘NOW,’ she said, ‘that wall is breaking down. And I’m free.’ The evening reception
raised $100,000 for the Council on Literacy’s county-wide efforts.
2. Coooerative Propram with Carlsbad HiFh School
On December 10, Adult Learning Program staff met with Carlsbad High School Special
Education teacher Judy Gaitan to evaluate the first semester’s tutoring of high school students.
Everyone agreed that the first semester’s results have far surpassed anyone’s predictions. Some
of the students are even volunteering to read aloud in their other classes, and teachers in other
classes are commenting on the marked improvement in students’ skills and attitudes. At the
meeting, planning for the second semester was also begun. The goal is to double the number of
students enrolled (currently 7) and increase time spent specifically on comprehension,
vocabulary, spelling, and writing skills.
-
3. Facility
The Adult Learning Program office still has no ventilation, heat, or air conditioning as of
December 3 1. This condition has existed since October 23. Windows in the office do not open,
raising concerns about the cumulative effect on air quality, particularly in the back office. Also,
with regard to the facility, no action has been taken by City staff to modify the office entry for
disabled access nor to install a safe ramp into the hallway (request submitted February 1998).
The current ramp, which never met code, has now deteriorated and consists of miscellaneous
pieces of exposed, rough scrap lumber nailed together.
4. Braille Institute
On December 24, the Braille Institute held its monthly low-vision screening and counseling
appointments at the Adult Learning Program. Each month 2-5 adults whose vision cannot be
improved with ‘standard eyeglasses are referred by doctors for ths free service. They are able to
acquire assistive devices which make it possible for them to continue reading. [Note: These
clients are often elderly and hil, as well as having poor vision, and they must enter both the
office and the hallway, with the difficulties mentioned above.]
- 5. Emblem Club Award
On December 15, members of the Literacy Committee of Oceanside Emblem Club visited the
Adult Learning Program and interviewed learner Ann Marie G. for the club’s 1999 $500 adult
literacy continuing education grant. The award will be presented to Ann in January.
CARLSBAD CITY LIBRARY
CENTRO DE INFORMACION
Monthly Report
December 1998
1.- Children’s Provramming. On December 4, children and adults enjoyed making ornaments to
decorate the Christmas tree at the Centro. Chldren also had the chance to make ornaments to take
home.
On December 16, at the Centro de Informacion, the celebration of the Jewish Festival of
Hanukkah was explained to the children with music and songs by storysingers Judy Shupack and
D’Vora Gittelson.
On December 18, a Christmas program was held at the Centro. Children iced and
decorated Christmas cookies with a variety of colors and texture sprinkles.
2.- Communitv Outreach. On December 6, Centro staff members Josie Cruz, Edith Rodriguez,
Alicia Padilla, and Lizeth Simonson participated in the Holiday Tree Lighting in downtown
Carlsbad. This community event was presented by Carlsbad Evening Rotary Club and the City of
Carlsbad Community Services Department. During the event the staff continually alternated
reading, a Christmas story in Spanish and English to groups of children. Each reading was
followed by a craft activity related to the story.
3.- On December 16, Centro Supervisor Lizeth
Simonson attended a meeting of the Carlsbad Youth Enrichment Services (Y.E. S.) at the Barrio
Museum in Carlsbad. During the meeting, Nicole Pappas, Parent Resource Network, from the Tri-
City Prevention Collaborative, gave a presentation to the group about a new program available in
the community . This new program, ‘What’s a Parent to DO?”, \+ill help parents to take control of
their children’s education on sensitive subjects.
Carlsbad Youth Enrichment Services.
CHILDREN’S SERVICES DJ3’TSION
MONTHLY STATEMENT
DECEMBER 1998
CMdren’s Library attendance at events for the month of December, 1998,
reached to OW- 800 for the 20 programs offered to parents, pre-schoders,
and school age children. There were three library tours consisting of 62
students and adults. Programs included a wide variety of holiday related
presentations such as the Tree Trimming Party, &‘A Chnstmas Carol”
presented by Children‘s Theater, Chanukah Party. and Chnstmas Carols with
a Speciai Guest. Centro sponsored a Chnstmas Cookre Decorating program
and a Chanukah party in December.
The Tree Trimming Party for all ages was a big success. Each chld
decorated a pine cone for the library tree and one to take home for hisher
own tree.
West Coast Chddren’s Theater presented the all-time holiday favorite, “A
Chnstmas Carol” far QVU 1QQ children and adults. Th~s was the siutl?
production for the CMdren’s Library All have played to a capacity crowd. *-
A Chanukah party was presented by Judy Shupak and associates again this
year with guitar and vocal music. ’bs program taught the hstory and
customs of Chanukah. Each chdd received a dreidl and Chanukah gelt.
“The Chnstmas Carols with a Special Guest” was attended by over 100
chddren and adults. Luke Wylie, chddren’s new page, took photos of those
thg with Santa Claw, the special guest. The second and thud grade choir
&om St. Patrick Elementary School entertained the group with Chnstrnas
carols. Bonnie handed out sweet treats to each cud. These candy and
coolue treats were donated by Albertson’s of Carlsbad. Melinda decorated
the CMdren’s Library with colorful seasonal items, creating a very festive
decor.
In mid-month staff attended an all-day Internet workshop presented by
Infapeople. Those attending - Dan, Pat, aery1 - found it to be excdent and
helpm. Computer use in Children’s has more than doubled since the
machines were introduced last year. ,,--
COLLECTION DEVELOPMENT AND ACQUISITIONS
STATISTICS REPORT
December 1998
-
Current Month
Items Received B&T Direct PMSC Total _-____________ ---_--_-_____-_______________ - - -
Books - Adult
Main 445 177 622
Branch 165 21 186
Centro 0 17 17
subtotal 610 215 825
Current Previous
Fiscal Fiscal
Year Year
to Date to Date
3,519 3,065
1,062 677
70 63
4,651 3,805
Books - Children
Main
Branch
Centro
sub to tal
55 22
83 4
0 58
138 84
77 1,076 1,163
87 979 480
58 141 132
222 2,196 2,074
Audio - Adult 79 41 120 1,021 814
Audio - Children 0 62 62 146 250
Video 25 28 97 150 747 674
Total Received 852 430 97 1,379 8,761 7,617 -
Current Previous
Orders Placed current Fiscal Fiscal
month Year to Date Year to Date - - - - - - - - - - - - -
Orders 118 558
Requests (items) 1,596 7,352
404
6,294
Direct-ordered Videos Cataloged at PMSC
Current. Previous
current Fis'cal Fiscal
month Year to Date Year to Date ________-_-_--------_--_----- - - -
videos 0 124 119
Gifts 144 1,165 67 6
B & T = Baker & Taylor
PMSC = Professional Media Services Corporation .--
Genealogy & Local History Division
Fiscal Year 1998/1999 Statistics
December 1998
Research acnnn;: December 1998 December 1997 N1998/’99
to date
Reference questions 1,008 1,025 7,768
Regmered researchers 578 658 4,549
Circuhaon 112 98 768
Inhouse usage 1,477 nla 10,141
Computer users 171 n/a 1,163
Holdings: Added Added ,Added
December 1998 W1998/99 Ff199’, 98
to dare
Geneaiogv Son-Circ 11 308 6 25
Geneaiogr Circ 0 -23 -3 5
Xcro & 1 14 117
hficrofiche 1,513 2,152 4,757
CD 0 1 28
-- Licriviries n;irh the Nod Saa Diego County Gcedogy Socien;:
December 1998 December 1997 Total I998
to date
Programs 1 4 40
Prop anendance 67 162 1,705
NSDCGS donations. $1,166.45 $1,274.15 $14,209.00
Donated books 8 nJa 260
Volunteer hours 46 28 538
FY199‘ 98
14.737
10.71 1
1 ,dl 1
1.850
5.:36
l- xi
Tocd :99‘
52
S8
$1 4,664.09
n/a
2,338
I 1 * December, 1998 FY1998/99 FY1997/98 EngIand
Cirisoad 121
Sin Dqo Counrg 34
Los .ingeles county 12 me county 33
Lvenrde county 33
Sm Bemvdino counq 5
4 C cher Caiifomin Cos
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LA COSTA BRANCH LIBRARY
MONTHLY REPORT
DECEMBER 1998
DECEMBER CIRCULATION
Branch circulation totaled 19,302 items for the month. Of this total, 10,452 adult
items, 6,769 children’s items, 2,052 video tapes and 29 CD ROMS were checked
out by patrons. This was an average of 742 each day or 70 each hour.
Circulation dropped 2% from December, 1997.
USERS
This month’s user count was 17,225. An average number of 663 people came
through the Branch doors each day, or 62 each hour. This was an increase of
10% from December, 1997.
CHlL DREN’S
The Children’s area celebrated December with displays and programs
Hanukkah, Kwanza and Diwali (a Hindu celebration) were represented. Singer
Craig Newton presented a sing-along program for an audience of 72 who enjoyed
music from festival of light celebrations around the world.
- highlighting festivals of light from cultures around the world. Christmas, rc
Children’s material selection committee met early this month. For the fifth time
this fiscal year we have met to discuss book selection and coordinate orders
going to acquisitions. This new system of the two libraries sharing selection
choices has proven positive. .Discussion of collections and the overall needs for
each location are more focused.
NEW MAIN AND COLE
Shelving proposals were out to vendors by December 15. They must be
submitted to the city by January 18.
Branch Manager‘s next major project for the new building is to finalize the
specifications for the shelving signage. A sample of Modulex signage was
received from AS1 Sign Systems. This is being compared to a system called
Paperflex. The library needs signs that can be easily manipulated to reflect
changes in locations of materials, secure from mischievous hands and pleasing in
appearance. The AS1 representative will meet with staff in January to help in
decision making. -
W c
H 1
a E
FY
98-99
tklr Month
GraDhics Form Count
Calendar Y.T.D. (VV98-) 365.41 1 Fiscal Y.T.D. (7/1/98-) 192.002
- REFERENCE ACTIVITII$S FOR DECEMBER, 1998
Reference Questions totaled 4,821 during the month of December,
a decrease of 165 over last year. Reserves totaled 1,829, an increase
of 461.
Online Searches totaled 831, an increase of 384 over last year.
This figure includes Public Internet Access sign-ups, which totaled 798
during the month of December.
Interlibrary Loans totaled 96 items received and 67 items were sent
to other libraries.
Also in December, there were 143 questions answered at the
Information Desk.
During the month of December, there were: 3 Internet Classes and
1 Book Talk for Hadassah.
The Reference Selection Committee met on December 3 : $1184 was
spent on updates and $915 was spent on new titles.
December 3 and December 17. December was Char’s 20’ year as a
Reference Librarian at the Carlsbad Library (where did the time go?)
December 8 and she conducted a Staff Development Meeting on
December 10.
December 3.
Char Kennedy attended Auditorium Policy Committee Meetings on -
Callie hens attended an Investment in Excellence board meeting on
Suzanne Smithson attended a Serra Young Adult Committee Meeting on
The last week in December was the 2”d year anniversary of public
Internet access in the Reference Department. There are currently 4
terminals available to adults over 18 by appointment fm M hour periods.
In addition, the Children’s Library has 3 Internet terminals and the La Costa
Branch has 2 Internet terminals now.
A total of 3,534 users, an increase of 2,032 over last year, had registered
by the end of December: 46% were from Carlsbad; 19% were from
Oceanside; 12% were from Encinitas: 10Y0 were from other places in San
Diego County; 2% were from outside of San Diego County and 1% were
from out-of-state. Tlus hasn’t changed much from last year except that
Carlsbad users increased by 1%. Also Email is permitted now if it can be
sent beyong the firewall in the city’s network.
rc
-
Technical Services Report
December 1998
In December, Technical Services staff added 1,106 new print items and 385 audiovisual
items to the library’s collection. They deleted 1,014 print items and 371 audiovisual
items from the database.
Patrons using home computers dialed into the catalog 209 times. As usual, Chnstmas
brought a flurry of calls from patrons with new computers. The callers wanted help in
configuring their equipment to reach the catalog. This year. we received nine calls the
last week in December. whereas usually we receive only one or two calls per month. In
most cases, Chris Pickavet or Mary Sasso can give the caller instructions over the phone
on how to find and set up the program most people use. The progam is Hyper Terminal,
an application that comes free with Windows 95 and Windows 98. This is usually
enough to enable the caller to reach our catalog. However. everyone is loohg forward
to having the catalog on the Internet, which we hope will happen soon after we upgrade
our equipment for the move to the new main library.
We’re not able to survey the patrons who dial in, since access is anonymous. We do talk
to the patrons who call us with questions. however, and have some idea of the main
reasons why patrons want catalog access fiom home. The primary reason is to see what is
available in the library before the patron comes in. This type of usage ranges from
researchers who want to know how much material is available on a particular topic to
people looking for an individual title. There is considerable overlap between this group
and the people who access the catalog in order to place holds. Almost 25% of the dial-
access calls produced holds. One patron told Mary Sasso that she places all her holds
through dial-access; she wants the current bestsellers and knows they won’t be on the
shelves, so she places her holds fi-om home and just comes in to pick them up when she’s
notified that they’re available.
Other people we’ve spoken with include parents who are home-schooling their children
and using the catalog to find out what is available to support their curriculum;
genealogists fi-om outside the area who want to check on the avaaability of certain titles
before driving to Carlsbad; and students who want to verify author,’tike, and publication
information for titles they’ve included on the bibliographies of reports.
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CARLSBAD CITY LIBRARY
Genealogy & Local History
1999 User Survey
t The Carlsbad City Library is planning to remodel or rebuild the existing main library in the near future, a
process that will result in increased space for Genealogy & Local History. This survey will provide
information which will help evaluate, prioritize, and plan for collections, equipment, and services in the
expanded facility. Thank you for your assistance in this important planning process.
1. On average, how often do you use the Genealogy & Local History Collection at the Carlsbad City
Library? - This is my first visit - Less than once a month - Once or twice a month
- More than once a week
Once a week
2. What genealogical societies do you belong to? - North San Diego County Genealogical Society - Other California societies (specify) - None
3. What is your postal zip code?
4. Which parts of the Genealogy & Local History Collection are most important to you? Please rate each
of the following from 1 (least important) to 5 (most important):
Racing
Atlases
CDs other than LDS Family Search
Census films
Census indexes
County histories
Genealogies and family histories
LDS Family Search database
Military Sources
Periodicals
UMI Genealogy & Local History Collection (microfiche)
Vital record indexes/abstracts/extracts
Other (please specify)
5. Rate the quality and availability of the following on a scale of 1 (lowest) to 5 (highest):
Quality Availability
Computer printers -
Microfiche readers -
Computers
Microfiche printer
Microfilm printers
Microfilm readers
Photocopy machines
Reader space/tables
6. What geographical areas are of research interest to you? (Check all that apply.) - New England states - Mid-Atlantic states
- Southern states - - Midwest states - Mountain/Pacific Northwest states - Southwestern states (includes California) - Foreign (specify)
’ 7. If you use the Internet for genealogy research, where do you access it? - Home - Carlsbad City Library
- Other (specify)
rc - I don’t
8. Which of the following fee-based genealogy sites available on the Internet should the Carlsbad City
Library provide at no cost to patrons? Check two: - http://www.ancestry.com - http://w.everton.com
- http://www. familytreemaker.com - http://www. heritagequest.com - ht t p : //www . uft ree . co m - None
What other genealogical research facilities in Southern California do you use? 9.
10. As space becomes limited, check any of the following Genealogy & Local History materials which
could be moved to STORAGE for retrieval upon request: - Atlases
- CDs other than Family Search - Census films - Census indexes - County histories - Genealogies and family histories - LDS Family Search database
- Military Sources
- Periodicals
- UMI Genealogy & Local History Collection (microfiche) - Vital record indexes/abstracts/extracts - Other (please specify)
11. What would you like to see added to the Genealogy & Local History Collection?
Jan 86 1999 18:56:23 Via Fax -> 768 729 ZBSB C1 iff Lange Page 881 of Be1
Support Your Local ibrary
FOR IMMEDIATE RELEASE CONTACT: SCOTT MALONI
JANUARY 6,1999 PH: 619-640-1156
PROPOSITION I, OPPONENTS’ BALLOT
STATEMENT RULED VALSE AND MISLEADING”
SUPERIOR COURT JUDGE STRIKES FALLACIOUS STATEMENT FROM BALLOT
SAY DIEGO -Yes on Proposition L - the Community Libraries Enhancement Ordinance - today won a major legal battle on behalf of $an Diego County voters looking to revitalize San Diego’s crumbling public library system.
Superior Court Judge William Pate ruled in favor of the Plaintiff, Katm Sullivan, President of Citizens in Action for Local Libraries - CALL -who filed the lawsuit
requesting a Writ of Mandate striking certain false and misleading statements found in the Rebuttal Ballot Argument submitted by Proposition L opponents.
Proposition L opponents stated in their Rebuttal Ballot Argument that, “For fnsfance, thq
(Prop. L) claim that most local Zibraries are below American Library Associalton minimum
standards. The only problem is, the ALA has NQ such standards! Proponents simply made
up this yuct. ’ So desperate are the big spenders, they will say anything to pass higher
taxes.
Mrs. Sullivan’s attorney John Wcrtz of Sullivan, Wcrtz McDade & WelIace argued before the court that the language was indeed false and misleading resulting in Superior Court
Judge William Pate ruling that the American Library Association - ALA - does in fact have
standards for libraries and that the Rebuttal Ballot Argument submitted by Prop. L
opponents was “faise and misleading, and in violation of the California EIections Code.” The entire paragraph will be removed from the Rebuttal Ballot Argunent without
substitution.
“Judge Pate’s ruling is an important victory for San Diego County voters,” said Prop. L spokesman Scott Maloni, “San Dicgans will now have the opportunity to vote on Prop. L
based on fact and merit, not lies and misinfoxmation spread by Richard Rider and the cynics and naysayers who oppose progress at every turn.”
r-
PROPOSITION L WILL APPEAR ON A SPECIAL ELECTION BAJ-LOT MARCH 2,1999
Volume 1, Issue S (61 9) 640-1 999 www. YESONL. org December 18, I998
PROP. L CAMPAIGN HITS THE GROUND RUNNING
CAMPAIGN CO-CHATRMEN AWOUNCED
Two ‘‘Power Houses” in the San Diego community, businessman and civic leader Malln Burnham
mnd Qualcomm’s founder, Chairman and CEO Irwin Jacobs, have dgned on ma co-chrlrmen for
the Prop. L campaign. These two gentleman represent the best Sail Diego has to offer and bring to
the campaign high profiles that wiII help Prop. L raise the money necessary to wage a fill-scale
campaign. Proposition L has rounded out its campaign staff by bringing aboard the final pieces of the
political machincry it will need to claim victory on March 2, 1999. The Prop. L campaign now boas8
the support of fill-time political veterans who will guide the efforts of thousands of volunteers
dedicated to revitalizing the 79 public libraries in the San Diego region. The Proposition L campaign
staff includes:
Fred Reglstcr - Political Consultant
Jim Madaffer - Campaign Supervisor
Steve Hill - Campaign Manager
Scott Won1 - Press Secretary
Leslie Webb - Cornmudcations Consultant
Almcc LePorc Fnucett - Asst. Campaign Manrger
Licee Beaulleu - FundrrfJIng Consultant
Sue Burnmlde - FIeld Operntions Consultant
Scott Nunery - Fleld Opcratfon Director
Brian Nelron - Fleld Organizer
Alan Miller - Fleld Organlzer
Jason Web - Flcld Organizer
Stncey Katz - Fleld Organizer
Volunteers are the heart and soul of every good campaign. The Prop. L campaign sends out a special
thank you to all the volunteers who have dedicated their time and energy to help get the campaign off the
ground. With the real battle before us, we look forward to your continued commitment. Thank you!
CALL TO ACTION!!
PROPOSITION L TO KICK-OFF CAMPAIGN
On Saturday, January 9,1999 mt the Spring Valley Branch Library (1043 Elkelton Blvd.) we Will
officially kickoff the Proposition L campaign with a raIly involving the OVCT 240 organizations, groups
and opinion leaders who have endorsed the effort to revitalize our public library system. Your
particlprrtion in this event is paramount to setting the tome for the campaign. Make It your per-
sonal mlssfon to turn out friends, family, neighbors and fellow Prop. L supporterr. The went starts
at 1:OO pm and will Iast under an hour, Campaign literature, bumper stickers, buttons, refiebents
and much more will be available. Come one, come nII! For more information call the campaign head-
quarters at 619-640-1999.
-CONTINUED-
- -, 1
PROPOSITION L OPPONENTS SUED
,-
Monday, December 14, 1998, Kathryn Sullivan, President of Citizens in Action for Local
Libraries - CALL - filed a lawsuit in the Superior Court of California to stop the Rebuttal Ballot
Argument filed by Proposition L opponents fram being printed by the San Diego County Registrar of
Voters. Sullivan’s lawsuit is designed to remove statements within the Rebuttal Ballot Argument that arc
false, misleading and inconsistent with the requirements of the Californla Elections Code.
Richard Rider and his cohorts state in their Rebuttal Ballot Argument that, “For instance, they claim that
most local libraries are below American Library Assacialion minimum standards. The only
problem is, the ALA has NO such standurdd Proponents simply made up this yact. ’ So desperate are the
big spenders, they will saznything to pass higher taxej, ”
This statement in the Rebuttal Ballot Argument is fulse and misleading in that the American
Library Association has minimum standards; proponents did not “make up tMs fact;” and the
proponents will not “say anything to pass higher taxes.”
In one of the more quotable statements of the campaign, Prop. L opponent and Rebuttal Ballot signatory
A~semblyman Steve Baldwin, upon finding out about the lawsuit, told the Union Tribune that someone
else wrote the statement on the American Library Association, and “Ijust signed on tu thls assuming
everything wos uccurote.” The Hearing date for this case is set for January 6, 1999 in the Chamber of
Superior Court Judge William Pate. Stay tuned.
PROPOSITION L EhDORSEMENTS PILIYG UP
Next to an overflowing war chest, a long list of endorsements is the bast measure of a campaign’s
support and a good way to judge the potential outcome of an election, Many voters will go to the polls
and cast their votes based on the endorsement by a group or individual with whom they closely
identify. That is why the Prop. L endorsement list is so impressive. Over 240 orgnnizrdons that
represent Son Diegans from mil walks of life have endorsed our cause. The following is a list of the
latest organizations, groups and individuals to join the Prop. L team:
Sap Dlego Unifled School Dlatrict
Solrna Beach School Dlstrict
Chicano Federation
Sin Dlego Police Officers Association
Sm Diego MunIclpal Employees Assoclation
Barr10 Station
Dcl Ccm Actioa Committee
$an Dlego Flreff ghters Association
Greater Sin Diego Chamber of Commerce
San Dlego Reglonnl Economic Development
Chula Vista Chamber of Commerce
Carlsbad Chamber of Commerce
KNSD NBC 7/39
North Park News
MIsslon Times Courier
KOGO Talk Radio Host hod Lomy
Corporation
Coatrenu.
Check out the Prop. L website at www.YESONL.org
2 M
1
,- YES on Support Your Local
ARE YOU A SUPPORTER OF YOUR LOCAL LIBRARY?
ARE YOU CONCERNED ABOUT THE EDUCATION OF YOUR CHILDRES?
ARE YOU LOOKING FOR A WAY TO STRENGTHEN YOUR COMMUNITI'?
YOU CAN MAKE A DIFFERENCE!!
WRITE A LETTER TO THE EDITOR
Proposition L is a countywide effort to revitalize San Diego's public library system. On March 3,
1999, you the voter will have the opportunity to strengthen your community, bolster
neighborhood pride and spirit, and make a real difference in your education, and the education of
your children and grand children. Proposition L holds promise for citizens from all walks of life.
Write a letter to the editor expressing your support for Proposition L. The letter should be 250
words or less and faxed or e-mailed to the following individuals:
.cc-
Bernie Jones Wayne Halberg
Union Tribune North County Times
Opinion Page Editor Opinion Page Editor
Fax: 6 19-293- 1440 Fax: 760-757-2072
E-mail: bernie.iones@uniontrib.com E-mail: Halbern@,scn.com
Andrew Kleske
San Diego Daily Transcript
Editor
Fax: 6 1 9-236-8 126
E-mail: Kleske@,sddt.com
**For information on how to submit a letter to your local community newspaper, please
call the Prop. L campaign at 619-640-1999. c
\'e5 on L ID# 9001914 7435 Mission Gorge Road, Suite A San Diego. CA 92120 Phn: 619-640-1999 Fax: 619-287-0lG~
c YES Support Your on Local
Why Does San Diego Need
Proposition L?
Our local libraries are in trouble!
San Diego has one of the most poorly-funded library systems in the nation!
California ranks dead last among the 50 states in library-books-per-resident.
And San Diego County ranks 1 59'h out of 170 librarv svstems in California! Our
libraries are 46% below the state average in per capita funding!
Fewer than one-quarter of the libraries in San Diego County are large enough to mee[
the American Library Association's minimum standards! And in the City of San
Diego 16 out of 34 libraries are less than '/2 the recommended minimum size!
Even many of the best libraries in our county have inadequate mace and wiring for
the most up-to-date computers and information technologies.
Proposition L will greatly improve service at all 79 libraries
in the county. It will provide funding to:
Build and repair local libraries 0
Purchase books and materials
Modernize libraries with computers
and new technology
Extend hours of service a
Expand youth reading and
homework programs
Enhance literacy programs and
services to seniors
Benefits From Proposition L will Continue Into the Future
- Even After the Sales Tax Ends
DEDICATED LIBRARY TRUST FUNDS will be established in most cities - and
the county as a whole - so that new and expanded facilities can be properly
maintained without burdening local taxpayers.
Vote?@ on L, March 2,1999
,
YES on Support Your Local
FOR IMMEDIATE RELEASE CONTACT: SCOTT MALONI
DECEMBER 11,1998 PH: 619-287-6632
MALIN BURVHAM AND IRWIN JACOBS TO SERVE AS CO-
CHAIRS FOR YES ON PROPOSITION L CAMPAIGN
SAX DIEGO - Yes on Proposition L -the Community Libraries Enhancement
Ordinance - today announced that Malin Burnham and Irwin Jacobs will serve as co-
chairman for the citizen’s campaign organized to revitalize San Diego’s public library
system.
Prop. L is a special election ballot measure that will raise $423 million through a five-
year !/4 of one cent sales tax dedicated exclusively to the 79 community libraries that
comprise the San Diego County library system. The election is scheduled for March 2,
1999. - “The future stability of our public education system is at stake,” said Prop. L Co-Chair
Malin Bumham. “Public libraries played an integral role in my education and experience
as a San Diegan. It would be unconscionable to stand by idly while our library system
crumbles around us.”
The San Diego public library system ranks 15gth out of 170 library systems in the state of
California in per capita library funding, while California ranks dead last among the 50
states in library books per resident.
“I have joined the Prop. L campaign because I want San Diego’s future generations to
achieve their greatest potential using all the tools available in a modem library system,”
said Prop. L Co-chair Irwin Jacobs. “San Diego’s economy has changed. The high tech
industry’s demands for an educated workforce are increasing faster than the investment in
our education infrastructure. A strong, Eunctional public library system is mandatory in
better preparing all of us to compete in the 21’‘ Century.”
Mr. Malin Bumham is a long-time San Diego resident, and currently serves as the
Chairman of the Board for John Bumham & Company. Mr. Burnham also serves as
Director of the First National Bank, Trustee for the Burnham Institute (formerly the La
Jolla Cancer Research Foundation), Trustee for the San Diego Hall of Champions, and
Vice President for the San Diego Olympic Training Center Foundation. In 1998, Mr.
Burnham won the Boys and Girls Clubs Golden Achievement Award for his dedication
and service to the San Diego community. -
-MORE-
Burnham & Jacobs Prop. L Co-Chairs
Page 2 of 2
December 11,1998
c-
Mr. Irwin Jacobs is the founder and the Chairman and CEO of Qualcomm Incorporated.
Mr. Jacobs currently serves on the National Academy of Engineering Industry Advisory
Board. He also serves or has served on the Boards of the University of California
President’s Engineering Advisory Council, UCSD Foundation Board of Trustees, UCSD
Green Foundation for Earth Sciences, Council on Competitiveness, California Council on
Science and Technology, San Diego Symphony and San Diego Repertory Theatre. In
1998, Mr. Jacobs received the American Electronics Association’s Medal of
Achievement Award for his contributions to the high tech industry, and his leadership in
academia and community.
###
_-
ENDORSEMENTS FOR PROPOSITION L
AS OF
12/15/98
EDUCATION:
PTA, 9th District (San Diego and Imperial
Counties)
PTA, Chula Vista Elementary Council PTA, Del Mar Hills School
PTA, Sun Valley Council
PTA, Ramona High School
PTA, Ramona Elementary
Cardiff School Board
Del Mar Union School District
Encinitas Union School District
Escondido Union Elementary School District
Escondido Union High School District
Fallbrook Union High School District
Julian Union High School District
La MesdSpring Valley School District
Lemon Grove School District
National School District
Oceanside School District Poway Unified School District
Rancho Santa Fe School District
San Diego Unified School District
San Dieguito Union High School District
San Ysidro School District
Santee School District
Santee Teachers Union
Solana Beach School District
Sweetwater Union High School District
Vista Unified School District
- Julian Union School District
TAXPAYER ADVOCATES:
San Diego County Taxpayers Association
CIVIC:
League of Women Voters, San Diego County
League of Women Voters, City of San Diego
League of Women Voters, North Coast
League of Women Voters, GrossmontlCajon Valley
American Assoc. of University Women -Interbranch
AAUW - San Diego Branch
AAUW - Rancho Bernard0 Branch
AAUW- Del MarILeucadia Branch
c
CIVIC, Cont.:
Chicano Federation
Carlsbad Historical Society
Clairemont Republican Women's Club
Cajon Valley Republican Businesswomen
Federated
Ecumenical Council of San Diego County United
Church of La Mesa - Church Council
Bostonia Women's Club
Woman's Club of Escondido
Women's Club of Lakeside El Cajon Woman's Club
Encinitas Lions Club
Oceanside Pacific Kiwanis Club
Ramona Lions Club
Santee Democratic Club
San Ysidro Women's Club
Spring Valley Soroptimists Club
Soroptimists International of Lemon Grove
Soroptimists International of Mission Bay
Women of Penasquitos
LAW ENFORCEMENT:
San Diego Police Officers Association
Sheriff Bill Kolender
San Diego City Attorney Casey Gwinn
BUSINESS & CORPORATE:
Broadway Business Association (Chula Vista)
Cardiff Chamber of Commerce
Chula Vista Chamber of Commerce
Community Development Associates (Vista)
College Area Business Improvement District
East County Regional Chamber of Commerce
El Cajon Boulevard Business Association Greater North Park Chamber of Commerce
Greater San Diego Chamber of Commerce
La Jolla Village Park
Mission Valley Chamber of Commerce
San Diego Business Improvement District
Council
San Diego Regional Economic Development
Corporation
Yes on L ID# 901914 7435 Mission Gorge Rod, Suite A San Diego, CA 92120 9 Phn: 619-610-1999 Fax: 619-287-0169
2-0
f c
- Proposition
BUSINESS 8 CORPORATE, Cont.:
Santee Chamber of Commerce
San Diego Padres
San Ysidro Chamber of Commerce
Qualcomm
University Towne Square
Vista Chamber of Commerce
L
PROFESSIONAL:
San Diego Municipal Employees Association
San Diego Firefighters Association Local 145
Service Employees Int. Union Local 2028
San Diego County Dental Hygenists Association
COMMUNITY:
Bario Station
Carmel Mountain Ranch Community Association
Citizens Coordinate for Century 3
City Heights Town Council
College Area Community Council College View Estates
Del Cerro Action Committee
La Jolla Village Association
Las Palmas Condominium Association
Linda Vista Civic Association
Linda Vista Collaborative
Midway Community Plan Advisory Committee
Mission Hills Association
Mission Valley Planning Committee
Mission Valley Community Council
Normal Heights Planning Group
Greater North Park Planning Committee
North Park Community Association
Burlingame Homeowners Association
Ocean Beach Planning Group
Ocean Beach Town Council
Old Town Community Planning Committee
Paradise Hills Community Association
Rancho de la Penasquitos Town Council
Rolondo Community Council
Santee Mobil Home Owners Association
Serra Mesa Planning Group
University Heights Community Association
Uptown Planners
WestPark Community Association
- La Jolla Village Estates
MEDIA
KNSD 7/39
LIBRARY ORGANIZATIONS:
San Diego Board of Library Commissioners
,-
Endorsements, Continued
LIBRARY ORGANIZATIONS, Cont.:
Escondido Library Endowment Foundation
Escondido Public Library Bd of Trustees
College-Rolando Library Advisory Committee
Grossmont Union High School District Library
Committee
Palomar Library Association
FRIENDS OF THE LIBRARY:
Library Friends of San Diego County
Friends of the Cardiff Library
Friends of the Carlsbad Library Friends of the
Chula Vista Library
Friends of the Coronado Library Friends of the Del Mar Library
Friends of the Descanso Library
Friends of the El Cajon Library
Friends of the Escondido Library
Friends of the Encinitas Library
Friends of the Fallbrook Library
Friends of the Fletcher Hills Library
Friends of the Jacumba Library
Friends of the Julian Library
Friends of the La Mesa Library
Friends of the Lakeside Library
Friends of the Lemon Grove Library
Friends of the National City Library
Friends of the Oceanside Public Library
Friends of the Potrero Library
Friends of the Poway Library
Friends of the Rancho Santa Fe Library
Friends of the Ramona Library
Friends of the San Marcos Library
Friends of the Santee Library
Friends of the Solana Beach Library
Friends of the Spring Valley Library
Friends of the Valley Center Library Friends of the Vista Library
Friends of the San Diego Public Library
Friends of the Balboa Branch Library
Friends of the Beckwourth Branch Library
Friends of the Benjamin Library
Friends of the Carmel Mountain Ranch Library
Friends of the Carmel Valley Library
Friends of the Central Library
Friends of the Clairemont Library
Friends of the College HeightdRolando Library
Friends of the La Jolla Library
Friends of the Logan Heights Library
Friends of the Malcolm X Library
Friends of the Mira Mesa Library
Friends of the Mission Hills Library
MORE
More Proposition L Endorsements
FRIENDS OF THE LIBRARY, Cont.:
Friends of the Mission Valley Library
Friends of the North Park Library .
Friends of the Oak Park Library
Friends of the Ocean Beach Library
Friends of the Pacific Beach Library
Friends of the Paradise Hills Library
Friends of the Point Loma Library
Friends of the Rancho Bernard0 Library
Friends of the Rancho Penasquitos Library
Friends of the Scripps Ranch Library
Friends of the San Carlos Library
friends of the University Heights Library
Friends of Adult Literacy Services
Friends of READlSan Diego
ELECTED OFFICIALS:
Senator Dede Alpert - 3gth District Alpert
William Craven, former Senator - 38Ih District
Councilmember Donna Alm - La Mesa Lou Aspell, former Mayor - Encinitas
Councilmember Jim Bartell-Santee
Councilmember James Bond - Encinitas
Sue Braun - San Diego Unified School District Councilmember Thomas Clabby - Lemon Grove
Supervisor Greg Cox - 1 st District
Mayor Jack Dale-Santee
Councilmember John Davis - Encinitas
Assemblyoman Susan Davis - 76Ih District
Councilmember Marion Dodson - Solana Beach
Councilmember David Druker - Del Mar
Assemblywoman Denise Moreno Ducheny
Councilmember Chuck DuVivier - Encinitas
Councilmember Ramona Finnila - Carlsbad
Councilmember Jill Greer - Lemon Grove
Mayor Lori Holt Pfeiler - Escondido
Supervisor Bill Horn - !jth District
Mayor Shirley Horton - Chula Vista
Supervisor Dianne Jacob - 2"d District
Councilmember Todd Keegan - El Cajon
Councilmember Joe Kellejian - Solana Beach
Councilmember Christine Kehoe - San Diego
Mayor Dick Lyon - Oceanside
Mayor Art Madrid - La Mesa
Councilmember Harry Mathis - San Diego
Councilmember Judy McCarty - San Diego
Mayor Gloria McClellan - Vista
Ron Ottinger - San Diego Unified School District
Councilmember Andy Schooler - Del Mar
Councilmember Dwight Shelley - Lemon. Grove
, - Michael Bixler, former Mayor - Jmperial Beach
c-
I
i
ELECTED OFFICIALS, Cont.:
Councilmember Valerie Stallings - San Diego
Councilmember George Stevens - San Diego
Supervisor Ron Roberts - 4th District
Councilmember Hal Ryan - Santee
Mayor Mary Sessom - Lemon Grove
Supervisor Pamela C Slater - 3d District
Councilmember Juan Vargas - San Diego
Councilmember Randy Voepel - Santee
Assemblyman Howard Wayne - 78th District
Councilmember Barbara Warden - San Diego
Councilmember Byron Wear - San Diego
Councilmember Mark Whitehead - Del Mar
Bruce Williams - Former Councilman, Coronado
MUNICIPALITIES AND GOVERNING BODIES:
San Diego County Board of Supervisors
City of Carlsbad
City of Chula Vista
City of Coronado
City of Del Mar
City of Encinitas
City of Escondido
City of Imperial Beach
City of Lemon Grove City of National City
City of Poway
City of San Marcos
City of Santee
City of Solana Beach
City of Vista
(Partial List)
CARLSBAD CITY LIBRARY File
December-97 December-98 % Change
CIRCULATION rc
MAIN LIBRARY
Print
Audio
Video
41,836
7,098
7,752
46,808 12%
7,626 7%
6,707 -13%
56,686 TOTAL 61,141 8%
BRANCH
Print
Audio
Video
14,634 0%
3,824 10%
2,043 -6%
14,689
3,466
2,171
20,326 TOTAL 20,501 1%
CENTRO
Print
Audio
737 25%
81 -31%
591
117
708 TOTAL 818 16%
GRAND TOTAL 77,720 82,460 6%
REFERENCE OUESTIONS
296 470 59%
1,025 1,008 -2%
1,384 1,970 42%
4,986 4,821 -3%
2,187 2,121 -3%
Centro
Genealogy
Children’s
Adult
Branch
TOTAL: 9,878 10,390 5%
MEDINGRAPHICS PROTECTS
Media
Graphics
13 11 -15%
46 44 -4%
TOTAL 59 55 -7%
2,279 1,822 -20% HOLDS PLACED
RDF/Statistics/Stab 6-97 Page 1
Carlsbad City Libra y Statistics, continued
December-97 December-98
PEOPLE COUNT (Daily Average)
Centro
Main Library
Branch
91 92
1,335 1,178
601 663
1%
-12%
10%
TOTAL -5% 2,027 1,933
ATTENDANCE AT PROGRAMSflOURS
Genealogy
Branch Children
Centro Adult
Centro Children
Main Adult
Main Children
162 67
135 136
na na
370 495
123 104
764 808
-59%
1%
na
34%
-15%
6%
TOTAL 4% 1254 1,610
INTERLIBRARY LOANS
Received by Carlsbad
Sent by Carlsbad
104
15
96 -8%
67 347%
NEW REGISTRATIONS
Centro
Main Library
Branch
3 41 1267%
640 513 -20%
226 226 0%
TOTAL 869 780 -10%
1,661 1,491 -10% ITEMS ADDED
1,456 1,385 -5% ITEMS WITHDRAWN
COMPUTEIUINTERNET USE
387 798 106%
64 185 189%
na 233 na
7 5 -29%
Main Adult
Main Children
Branch
Centro
458 1,221 167% TOTAL
RD-F:/Statistics/Statr 6-97 Page 2
EOSi
/-
January 6, 1999
File EOS LNTERNATIONAL
5838 EDISON PLACE
CARLSBAD. CA 92006-6596 US).
FAX 760-431-8448
http://www.eosintl.com
ClE Lange
Director
Carlsbad City Library
1250 Carlsbad Village Drive
Carlsbad, CA 92108
RE: Donation to the Carlsbad City Library
Dear Mr. Lange:
As you know, EOS International is a firm headquartered in Carlsbad that develops software for
libraries. Our company has over 5,000 customer libraries and our software is installed in
national, special, academic and public libraries worldwide (please see our Website at
http://www.eosintl.com).
We have been developing a new clientlserver-based product, called the Q Series” for the past
two years. This product has been very well received in the marketplace. It was nominated for
the 1998 Computerworld Smithsonian award for its visionary and innovative use of information
technology and its ability to make information more accessibie to users.
e
Over 75 libraries have already selected the Q Series and are currently using the system or are in
the process of installation. For your consideration, I have enclosed a copy of a client profile for
the Nappanee Public Library (Indiana) which describes their experience migrating to the
Q Series.
One of the nice features of the Q Series is that it is very scalable because of its clienthewer
architecture. That is, the server for a specific library can be sized so that there is sufficient
processing power to handle the anticipated volume of transactions as well as to provide
sufficient disk space to store the library’s records. Optionally, the library could choose to use
RAID technology (Redundant Array of Inexpensive Disks) that provides two sets of disk drives
and thus extra system reliability.
We are very confident in the Q Series’ ability to meet the needs of a library of your size. We are
looking for a library with which to partner that is willing to assume a modest amount of risk so
that we can prove our claim concerning the scalability of the Q Series. In recognition of your
potential willingness to become a partner, EOS International would like to donate the Q Series
to the Carlsbad Public Library. As shown in the accompanying cost quote, the value of this
,- donation is $172,990.
EL E CTRON IC 0 N LI N E SYSTEMS INTERNATIONAL
CARLSBAD - LONDON PARIS - SINGAPORE
Page Two
January 6, 1999
.- Cliflhge
Cliff, we hope you will seriously consider our offer. Should you decide to accept it, we would
like to ask that the Carlsbad City Library help defray our costs by paying for the licensing and
use of third party products (i.e. Oracle@ and Excalibur Retrievalware') estimated at $33,345.
EOS would assume responsibility for migrating all of your existing data fiom the Inlex system to
the Q Series and we would train your library staff on how to use the new system. The Library
would also need to pay for the annual Sohare Support Subscription to support the new
system. We would also hope that you and your staff would receive occasional visitors or phone
calls fiom other librarians interested in the Q Series. And we would hope that you and your
staff could participate in our Q Series user conferences and advisory committee.
Based on the anticipated total number of 160 workstations (those to be installed in the new main
Carlsbad City Library as well as the number of existing workstations currently located in the
existing library), we have provided a suggested server configuration (see attached configuration
mformation). This configuration employs a Hewlett-Packard dual-processor, Intel-based server.
We are aware that the City of Carlsbad has experienced a high degree of system reliability using
the currently installed HP minicomputer equipment, thus our recommendation to continue to use
HP equipment with the Q Series. We would anticipate that the City of Carlsbad would purchase
this system directly from HP although we would be happy to provide the server at a significant
discount. I.I
We hope that the Carlsbad City Library would be able to make a decision soon as we would like
to install the Q Series prior to the new library being opened in July 1999. Migrating your data
would involve working closely with your library System Manger to ensure that the data is
mapped correctly from the Inlex system to the new Q Series system. A typical implementation
schedule may be found in the enclosed Q Series Implementation Guide.
At the appropriate time, we would be happy to demonstrate the Q Series to your library staff as
well as other interested parties. Please feel free to contact me or Joe Matthews, our Vice-
President of Sales, should you have any questions or wish to schedule a meeting.
Sincerely yours,
n
Scot Cheatham
President and CEO
Q Series Price Quotation
for the
Carlsbad City Library
200-300K titles
ITEM DESCRIPTION
Application Software
Cataloging Module'
Circulation Module
Acquisitions Module
Serials Module
Info Q"
OPAC (win 95/98)
Q @ccess (WebOPAC)3
Q Simultaneous User License (1 50 @ $100 each)
Report writer
PURCHASE
PRICE
$14,000
$14,000
$14,000
$14,000
$26,995
$13,995
$7,000
$15,000
$6,000
ANNUAL
SUPPORT'
$1,680
$1,680
$1,680
$1,680
$3,239
$1,679
$840
$5,250
$720
SUBTOTAL: $124,990 $1 8,448
Server software4
MS SQL Server runtime simultaneous-user license (250)
First Year Support For MS SQL Server (1 50 @ $120)
He@ Desk
800 telephone and email assistance5
$28,995 $4,350
$4,3 50 NIA
$6,000 $6,000
Training and Data Conversion
Data Conversion and Installation Services EOS Headquarters6 $30,000
Onsite Training' (6 days at $1 000 per day) 6,000
Database Loading in Carlsbad $3,000
Q Siries system set-up tt~ Overview Class* $2,500
Installation of Server at EOS Headquartersg 500
NIA
NIA
NIA
NIA
NIA
TOTAL FOR SOFTWARE, TRAmTINGAND SUPPORT:: $206,335 $28,798
Less: a "Good Neighbor" Discount $172,990 NIA
GRAND TOTAL $33,345 NIA
1.
2.
3.
4.
5.
6.
7.
8.
9.
NOTES (Conditions of the Q Series proposal and ma& a part thereofl:
* - SofWare support charges, as listed above, will be 12% of the list price of the
sojhvare purchased AI1 customers MUSTpurchase soNare slipport in addition to
the cost of the sofhvare. Support includes new releases of sofhyare and
documentation’ and a Q Series technical newsletter.
The Q Series Catalogmg Module is required for any Q Series system and includes the
importing of MARC recorh Utili@.
Q @ccess (WebOPAC) uses an Internet Browser that interfaces seamless& with Q
OPAC, providing yourpaz?ons access to your catalog via local connections or
Internet connections.
The Q Series requires a dedicated server.
Help Desk is required as part of the Q Series and includes telephone and email
access.
Data Conversion includes all of the Library’s InIex datajles including standard
MARC bibliographic, item, patron and other files.
Training for Q Series is provided, and the number of training abys needed is based
on the number of modules used in the Iibrq.
The Q Series System Set-up & Overview Class is held in Carlsbad, CA and is
required for every Q Series system. This class is vital in the overall understanding
and ongoing support of the so&are.
You may choose to send your server to Carlsbad Headquarters for database loading
or you may opt to have an EOS technician come onsite. -- IO. INFO Q is an internal document management and retrieval program that allows you
to incorporate your mission critical documents into your Q Series system, providing
a single point of access for your patrons to search across all accessible &abases in
the organization.
11. Above prices do not include tax or shipping costs (where applicable).
12. EOS International’s terms are 30, FOB Orig-ln. Shipping is prepaid and invoiced
+-
Joe Matthews
EOS International
HP NeWrver Order
/"
December 04,1998
Reseller
EOS International
Customer Ship To
Carisbad Public Library
Customer Bill To
Carlsbad Public Library
Standard
D6114A
Standard
Standard
Standard
Standard
Standard
Standard
D5955A
042828
Standard
D6107A
D7031A
D5025A
C15598
92300A
41 588 I !gi #ABA , :tg:iRM3U
Fax/Modem 56K
94094
rcc
H1819A
0 1
$4,462.00 3
0 1
0 1
0 1
0 1
0 1
0 1
$2,111.00 1
$78.00 1
0 1
$1,150.00 2
$2,441.00 4
$192.00 1
$3,118.00 1
$38.00 2
$271.00 1
$545.00 1
$210.00 1
$4,174.00 3
$1,156.00 1
$306.00 1
$109.00 1
$148.00 1
0 1
HP 256MB 50ns ED0 DIMM Kit
HP 1GB 5Ons ED0 DlMM Kit
HP Remote Assistant (Integrated)
HP NetSewer Navigator for LH 4
Standard Hardware Warranty: 3 Year, On-Site, Next
HP 32x Max ElDE CD-ROM Drive
1.44MB Floppy Disk Drive
HP Netserver 1 011 OOTX PCI IAN Adapter
HP NetRAID-3Si Disk Array Controller
HP Netserver LH3/4 Cable Kit
HP Netserver Hot-Swap Ultra2 Internal Storage Cag
HP 9.1GB Hot-Swap Ultra2 SCSl Hard Disk Drive (1
HP 18.2GB Hot-Swap Ultra2 SCSl Hard Disk Drive (
HP UltraNVide SCSl Adapter
HP Surestore Tape DAT24x6e
Five 120-meter DDS Cartridges
Cheyenne ArcServlT 6.6 for NT
Online Oracle Backup Agent
HP 50 15" Color Monitor
Pentium I1 Xeon 400MHz 1 MB L2 Cache Processor
Rack mounted Smart UPS 220V (1600W)
HP Netserver Power Supply Module Upgrade
US Robotics Sportster 56
pcANYWHERE 8.0
Microsoft Windows NT Server 4.0 w/S-client license
Windows NT Server 20-client license
HP Hardware Support (LH 4, 6-hr Call-to-Repair, 7x2
$0.00
$16,063.20
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$2,533.20
$93.60
$0.00
$2,760.00
$1 1,716.80
$230.40
$3,741.60
$91.20
$325.20
$654.00
$252.00
$1 5,026.40
$1,387.20
$367.20
$1 30.80
$1 77.60
$895.00
$695.00
$2,990.00
This information is provided for reference only and is subject to change. HP MAKES NO REPRESENTATION
OR WARRANTIES REGARDING USE OR PERFORMANCE OF NON-HP PRODUCTS.
HP Netserver Order
November 23, 1998
r
Product
Reseller
EOS International
Unit Unit 1
_c
Customer Ship To
Novell
Customer Bill To
Novell
LH 3 P11/450 Model 1 07033A #ABA
D6099A
S t a nda rd
Standard
D6 1 04A
D6 1 07A
Standard
S t a nd ard
Standard
Standard
Standard
Standard
Standard
C1555B
CIS1 7A
D2826A ABA
FaxlModern 56K
94094
SUI 400NET
$5,595.00 1
$1,451.00 2
0 1
0 1
$566.00 1
$1,151 .OO 2
0 1
0 1
0 1
0 1
0 1
0
0
$1,042.00
$97.00
0
0
$123.00 1
0 1
HP 256-MB 100 MHz ECC SDRAM DlMM Memory M
HP Netserver Navigator for LH 3
HP Netserver Hot-Swap Ultra2 Internal Storage Cag
HP 4.2GB Hot-Swap SCSl Hard Disk (7200 RPM)
HP 9.1GB Hot-Swap SCSl Hard Disk (1OK RPM)
HP 24x Max CD-ROM Drive
HP Remote Assistant (Integrated)
HP Netserver Keyboard
1.44MB Floppy Disk Drive
Standard Hardware Warranty: 3 Year, On-Site, Next
HP Netserver 1011 OOTX PCI IAN Adapter
Mouse
HP Surestore DAT24i (24 GB)
5 DDS-3 125 meter Cartridges, 12GB native capacity
VGA 15" Display
US Robotics Sportster 56
pcANYWHERE 8.0
Microsoft Windows NT Server 4.0 w/5-client license
Windows NT Server 20-client license
UPS: APC SMART-UPS 1400VA, llOV
$3,482.40
$0.00
$0.00
$679.20
$2,762.40
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,250.40
$1 16.40
$252.00
$1 30.00
$1 50.00
$695.00
$895.00
$695.00
J Total $1 7,821.80
$1,456.00 1 HP Hardware Support (3 Year, 7>(24,4hr response)r $1,456.00
H5518A $967.00 1 HP Hardware Support (3 Year, Std. Bus. Hr., 4-hr res $967.00
Cheyenne ArcServer 6.5 for NT
ItzRC20 $540.00 1 Oracle Online Database backup module $540.00 -7.601
$373.00 1
This information is provided for reference only and is subject to change. HP MAKES NO REPRESENTATION
OR WARRANTIES REGARDING USE OR PERFORMANCE OF NON-HP PRODUCTS.