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HomeMy WebLinkAbout1999-01-20; Library Board of Trustees; MinutesITEM ## 2 I MINUTES MEETING OF: DATE OF MEETING: JANUARY 20,1999 TIME OF MEETING: 3:30 PM PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES COUNCIL CONFERENCE ROOM Prior to the call to order the trustees watched the video tapes from the Oprah Winfrey program and the local news broadcast filmed in our genealogy division. (Item 11 on the agenda) CALL TO ORDER: Trustee Karen Gleason Huss called the meeting to order at 356 PM. ROLL CALL: Present: Library Board Trustees Gleason Huss, Baron, and Tarman. Absent: Library Board Trustee Trigas. I Also Present: Cliff Lange, Library Director Geoff Amour, Assistant Library Director Mig Chaney, League of Women Voters Dana Hartshorn, Library Management Analyst Carol Baird, President NSDCGS John Cahill, Special Projects Manager, City of Carlsbad APPROVAL OF MINUTES: The minutes of the December 16, 1998, meeting were approved. MONTHLY LIBRARY DIVISION HEADS REPORTS: Trustee Gleason Huss asked if anything had been done regarding the facility problems for the office of the Adult Learning Program. Assistant Library Director Armour reported that the heating and air conditioning has been repaired. They are working on the handicap ped access. Trustee Gleason Huss further commented that she thoughi Lynda Jones was doing a wonderful job and was especially glad to read about the monthly low-vision appointments in conjunction with the Braille Institute. Library Board of Trustees Minutes of January 20, 1999 Meeting Page 2 Trustee Tarman had questions regarding the Emblem Club award and the criteria. Assistant Library Director Armour explained that the Adult Literacy Program submits names of literacy students who need financial assistance to continue their education. Assistant Library Director Armour reported on the cooperative program between Carlsbad High School and the Adult Learning Program (ALP). As the report indicates, the first semester was very successful and they have increased the number of students involved to fourteen. Trustee Tarman expressed his concerns that the teachers in the special education classes were not able to teach these students, thereby requiring them to seek the ALP as an alternative. Trustee Baron asked if there was data available on the nature of the deficits, whether it was a medicaVpsychologica1 problem or a problem with the education system. Trustee Tarman said that routinely the students in special ed were identified by the school psychologists and reviewed every three years. Assistant Library Director Armour suggested that he contact the ALP coordinator, Lynda Jones, and ask her to prepare a full report on this program to include specific data on the questions raised. The Reference Division report indicated a reduction in activity over last year and Trustee Gleason Huss asked if there was another reason for the decline other than the increase in online searches. Library Director Lange commented that it could very well be the case that many patrons are doing their own research. Assistant Library Director Armour also pointed out that historically December is most often an unpredictable month. Trustee Tarman asked for more information about the Internet classes offered through the Reference Division. Assistant Library Director Armour explained that the classes are offered from 8:OO to 9:00 a.m., before the Library opens to the public, and it is a basic ovewiew of how to access and navigate the Internet. Trustee Gleason Huss asked about the call-in access to the catalog as referenced in the Technical Services report. Library Director Lange responded that currently there is a brochure on the procedure to access the catalog through the telephone and that once the 'City's web page is completed, patrons will have access to the catalog via the Internet. The anticipated date for Internet access is August of 1999. Library Board of Trustees Minutes of January 20, 1999 Meeting Page 3 LIBRARY BOARD COMMENTS: No further comments. COLE LIBRARY STUDY: Library Director Lange distributed copies of the agenda bill and resolution which will be reviewed by Council on Tuesday, January 26*. He proposed that we follow the recommendation that came out of the feasibility study, identified as alternative “C”, to build a new library building and operate out of the current one until the new was is completed. It would appear that the other alternatives are too expensive and the end product would not be what is wanted. Alternative C represents the best use of the money. Trustee Gleason Huss asked if Library Director Lange could mape a prediction as to which alternative the City Council would choose. He replied that there was good chance that they would not make a decision since there would only be four members of the council present at the January 26‘h meeting. He further offered that Proposition L could be another important element in the final decision. Although it would not be possible to replace already budgeted money with Prop L funds, those funds could be used as up front money to be paid back out of the CIP funds. IC Trustee Tarman asked what other projects are vying for the CIP money. Library Director Lange responded that the money is out in the budget some ten years from now and current projects include parks, the swimming pool etc. John Cahill interjected that the list is extensive and there is not enough cash to do all they want to do right now. Trustee Tarman asked what money is available now. Library Director Lange responded that currently budgeted is $1.5 million for renovations, but it is estimated that it would take $2 million to bring the building up to code, and in the meantime we would have to move to modulars and downsize this library to the size of the Branch during the construction. Trustee Baron commented that when she had lived in Oceanside she had been on a redevelopment project committee and was aware of the issues of deterioration and blight. The property and library seem to be an anchor to this part of the City and if Alternative D were chosen by the Council, do we have issues of major deterioration and thus significant negative impact on this part of the City? Library Board of Trustees Minutes of January 20, 1999 Meeting Page 4 Library Director Lange said that if the Council selected Alternative D, we would fix this building but not esthetically. John Cahill responded to her questions by explaining that the $2 million would correct selected and isolated features of the building which are related the fire and life safety building codes. For example, the building does not meet the current seismic code. The building is drastically under powered electrically. The electrical panels cannot be expanded to allow computer systems throughout the building or re-power the building with modern energy efficient light fixtures. The energy system in the building is woefully inadequate to current standards costing two to three times the annual SDG&E allotment for a building of its size. Trustee Baron then asked if these arguments could be considered as environmental; that if any option other than Alternative C were chosen, it would create a negative effect on the larger area of the community outside the building? Assistant Library Director Armour and John Cahill both responded that it probably would not apply to this neighborhood and that the City's redevelopment boundaries only extend to 1-5. After further discussion, the Board voted unanimously to formally support Alternative C as the best option for the Cole Library. The motion was made by Trustee Tarman, the second was by Trustee Baron. NEW LIBRARY UPDATE: Library Director Lange reported that the building is 65% completed. There is stucco on the west end and drywall is being installed inside. The second floor is now accessible and we are on schedule and under budget. The Grand Opening will probably be August 14" to allow for a two week cushion for all the installation of shelving and furniture as well as the collection itself. This date is tentative and dependent on Council approval. The "rock" water feature is scheduled to be delivered next week as well. Trustee Baron asked if the Schulman $250,000 donation for the auditorium would be part of the Grand Opening Ceremony. Library Director Lange responded that Mr. Schulman had already appeared at a City Council meeting and made a terrific speech in support of the new library. The RFP's for shelving and the furnishing were sent. Purchasing has received four bids on the shelving with a low bid of $266,000, which is significantly under budget. Library Board of Trustees Minutes of January 20, 1999 Meeting Page 5 LIBRARY GRAND OPENING: (This item taken out of order at request of Trustee Gleason Huss). Library Director Lange reported that the committee is continuing to work on the event and program. Currently we are waiting for a firm date for the event, and in the process of writing an RFP for an event coordinator for the opening day. GENEALOGY PLANNING PROCESS: Assistant Library Director Armour reported that this process was set into motion in September and the Genealogy Advisory Committee has been meeting monthly to set a vision for how genealogy will fit into the Cole, regardless of the alternative chosen. He explained that genealogy is not like most public library resources in as much as they do not throw anything away. He shared some statistics dating back to 1986 indicating there were 6,706 print volumes in the collection and in 1997 there were 17,048 volumes. In 1986 there were 379 rolls of microfilm and in 1997 there were 7,277 rolls. The collection continues to grow and therefore the collection needs to focus on the needs of the patrons and users of the collection. They have developed a survey which will be included in the North San Diego County Genealogical Society (NSDCGS) newsletter as well as distributed in the library. Eventually there will be a vision and written plan based on the needs of the users as identified through this survey. There still needs to be a narrowing of focus for the collection as there is not unlimited space. Trustee Baron asked if eventually would not most of this information be available via the Internet? Ms. Baird expressed their concerns about adequate space. More and more of the information is being stored on microfiche and microfilm requiring more cabinets for storage and more readers. In addition, researchers need more tables and more computers to access all the information now located on CD-Rom. Her concerns are that should the Council decide to just bring the existing building up to code, the additional space being allocated to the genealogy collection will be absorbed by wider aisles and ADA requirements, and their needs for additional readers and computers will not be addressed due to lack of available electrical power. Carol Baird, President of the NSDCGS, replied that the age composition of the society is such that many of them do not have computer access and don’t wish to get to that point. Today’s children who fifty years from now are doing genealogical research will have been raised with a computer and everything will be done that way. But, there is still thirty years of population that are not going to get into the computer or use it as much. These are the ones doing the research, they are older and have the time. Additionally, the information on the Internet cannot duplicate actual research in Library Board of Trustees Minutes of January 20, 1999 Meeting Page 6 documents and books. Often the information is not accurate and genealogists are not comfortable relying on it. PROP L CAMPAIGN UPDATE: Library Director Lange reported that there was a large rally in Spring Valley with more than 200 attendees. There were many politicians and speeches made in support of the measure, with local media coverage. There are plans for tables out in front of the library to distribute fact sheets and applications for absentee voting. February is going to be declared “Library Lovers’ Month’’ and there will be a lot of nationwide publicity. Carol Baird asked if the NSDCGS had officially endorsed the proposition and offered to discuss it with other genealogical societies to get them to all write letters in support. ibrary Director Lange also reported that he had spoken to the Democratic Club and Lions Club. One of the members of the Lions Club mentioned that they wanted to raise $10,000 for the new library to purchase an materials and equipment for the visually impaired. Trustee Gleason Huss was pleased to note that C.A.L.L. had won the lawsuit removing some of the rebuttal arguments. GALLERY COMMITTEE: The committee is a permanent committee but Library Director Lange said he had spoken to Connie Beardsley with regard to changing the time for the meeting. Trustee Baron volunteered to represent the Library Board on this committee. The trustees accepted her offer unanimously. DIRECTOR’S REPORT: Budnet: Library Director Lange announced that the budget manual had been distributed by Finance and the budget is due on March 5’h. He will give the Board a progress report on the draft budget at the February meeting. He introduced Dana Hartshorn, new Library Management Analyst, who is working with the staff to develop the budget. Board Vacancv: He also asked the current Trustees to encourage anyone they know who would be interested in serving on this board to submit an application to the Mayor’s ofice. Library Board of Trustees Minutes of Januarv 20, 1999 Meetinq Page 7 Friends Foundation: The Friends of the Library Foundation steering committee meets tomorrow. They are still working on the list of prospective Board Members. E-rate: The Library is working on submitting an application for the e-rate discount which would give us a 50% discount on all our telecommunication expenses. Citv Web Pane: The City’s web page committee has submitted its recommendations to Information Systems and the Library Director and Management Analyst are working on the RFP for a web page designer. CIP Proposals: The CIP budget proposals have been submitted to the Engineering Department for preliminary review, including Alternatives D and C. Arts Office: Connie Beardsley, Arts Department Manager, will now report to the Library Director. Carlsbad Journal: The Carlsbad Journal indexing project has been restarted with a lot of volunteers assisting with the project. EOS International: Library Director Lange distributed a copy of the letter from EOS International, a local company which makes library software. They have offered to give the library a program similar to our INLEX program currently used for the catalog. Technical Services is evaluating the offer and system and will report to the Library Director with recommendations. A copy of the offer has also been sent to Information Systems for consideration. Our technology consultant had recommended that we not change the system at this time. Trustee Gleason Huss asked if there had been other such offers or if we knew why EOS had made such a generous offer to this library. Library Director Lange responded that the system is in use in many small libraries but none as large as this. We would become a showcase for their project which would probably mean we would get excellent technical support. In addition, it would be good public relations for their company to have the system installed in the library of the city where they are headq u a rte red. Trustee Baron expressed concerns about the annual projected costs for maintenance and upgrades for the program. SERRA ADVISORY BOARD: Library Director Lange advised there had not been a Serra meeting since the last Library Board of Trustees Minutes of Januarv 20. 1999 Meetina Page 8 Library Board Meeting but that one is scheduled for tomorrow. This board will need to appoint a representative to the Advisory Board once we have a full board. FRIENDS OF THE LIBRARY: Library Director Lange reported that Friends President, Taffy Cannon, is busy coordinating the tables and volunteers for the Prop L campaign in front of the library. The next book sale is scheduled for Saturday, February 20th with February 27th as the rain date. The spring book sale date is set for May 8". GENEALOGICAL SOCIETY: President Carol Baird reported that they have plans for a yard sale on the library lawn on May lSt, the Saturday before the street fair. In addition they will be offering a fall genealogy seminar and a Christmas Boutique is scheduled for the Council Chamber to raise funds to purchase materials for the genealogy division of the library, She also reported that she travels extensively and this collection has reached national acclaim. PUBLIC COMMENT: None. ADJOURNMENT: By proper motion, the Regular Meeting of January 20, 1999, was adjourned at 506 PM. Respectfully submitted , Cissie s'eiion Administrative Secretary ADULT LEARNING PROGRAM Monthly Report: December 1998 1. Council on Literacv Reception On December 2, the San Diego Council on Literacy Board of Directors held its annual Chairman’s Circle Holiday Reception at the James S. Copley Library in La Jolla. Guests were prominent community and business leaders who are major contributors to the Council’s work. A brief program included Adult Learning Program learner Alleen Johnson being interviewed by Coordinator Lynda Jones. Burl Stiff, society columnist for the San Diego Union-Tribune, reviewed the event in his column on December 8. Mr. Stiff included Alleen’s statement that she “had felt all her life that she had a wall around her-a wall that kept her from being like other people. ‘NOW,’ she said, ‘that wall is breaking down. And I’m free.’ The evening reception raised $100,000 for the Council on Literacy’s county-wide efforts. 2. Coooerative Propram with Carlsbad HiFh School On December 10, Adult Learning Program staff met with Carlsbad High School Special Education teacher Judy Gaitan to evaluate the first semester’s tutoring of high school students. Everyone agreed that the first semester’s results have far surpassed anyone’s predictions. Some of the students are even volunteering to read aloud in their other classes, and teachers in other classes are commenting on the marked improvement in students’ skills and attitudes. At the meeting, planning for the second semester was also begun. The goal is to double the number of students enrolled (currently 7) and increase time spent specifically on comprehension, vocabulary, spelling, and writing skills. - 3. Facility The Adult Learning Program office still has no ventilation, heat, or air conditioning as of December 3 1. This condition has existed since October 23. Windows in the office do not open, raising concerns about the cumulative effect on air quality, particularly in the back office. Also, with regard to the facility, no action has been taken by City staff to modify the office entry for disabled access nor to install a safe ramp into the hallway (request submitted February 1998). The current ramp, which never met code, has now deteriorated and consists of miscellaneous pieces of exposed, rough scrap lumber nailed together. 4. Braille Institute On December 24, the Braille Institute held its monthly low-vision screening and counseling appointments at the Adult Learning Program. Each month 2-5 adults whose vision cannot be improved with ‘standard eyeglasses are referred by doctors for ths free service. They are able to acquire assistive devices which make it possible for them to continue reading. [Note: These clients are often elderly and hil, as well as having poor vision, and they must enter both the office and the hallway, with the difficulties mentioned above.] - 5. Emblem Club Award On December 15, members of the Literacy Committee of Oceanside Emblem Club visited the Adult Learning Program and interviewed learner Ann Marie G. for the club’s 1999 $500 adult literacy continuing education grant. The award will be presented to Ann in January. CARLSBAD CITY LIBRARY CENTRO DE INFORMACION Monthly Report December 1998 1.- Children’s Provramming. On December 4, children and adults enjoyed making ornaments to decorate the Christmas tree at the Centro. Chldren also had the chance to make ornaments to take home. On December 16, at the Centro de Informacion, the celebration of the Jewish Festival of Hanukkah was explained to the children with music and songs by storysingers Judy Shupack and D’Vora Gittelson. On December 18, a Christmas program was held at the Centro. Children iced and decorated Christmas cookies with a variety of colors and texture sprinkles. 2.- Communitv Outreach. On December 6, Centro staff members Josie Cruz, Edith Rodriguez, Alicia Padilla, and Lizeth Simonson participated in the Holiday Tree Lighting in downtown Carlsbad. This community event was presented by Carlsbad Evening Rotary Club and the City of Carlsbad Community Services Department. During the event the staff continually alternated reading, a Christmas story in Spanish and English to groups of children. Each reading was followed by a craft activity related to the story. 3.- On December 16, Centro Supervisor Lizeth Simonson attended a meeting of the Carlsbad Youth Enrichment Services (Y.E. S.) at the Barrio Museum in Carlsbad. During the meeting, Nicole Pappas, Parent Resource Network, from the Tri- City Prevention Collaborative, gave a presentation to the group about a new program available in the community . This new program, ‘What’s a Parent to DO?”, \+ill help parents to take control of their children’s education on sensitive subjects. Carlsbad Youth Enrichment Services. CHILDREN’S SERVICES DJ3’TSION MONTHLY STATEMENT DECEMBER 1998 CMdren’s Library attendance at events for the month of December, 1998, reached to OW- 800 for the 20 programs offered to parents, pre-schoders, and school age children. There were three library tours consisting of 62 students and adults. Programs included a wide variety of holiday related presentations such as the Tree Trimming Party, &‘A Chnstmas Carol” presented by Children‘s Theater, Chanukah Party. and Chnstmas Carols with a Speciai Guest. Centro sponsored a Chnstmas Cookre Decorating program and a Chanukah party in December. The Tree Trimming Party for all ages was a big success. Each chld decorated a pine cone for the library tree and one to take home for hisher own tree. West Coast Chddren’s Theater presented the all-time holiday favorite, “A Chnstmas Carol” far QVU 1QQ children and adults. Th~s was the siutl? production for the CMdren’s Library All have played to a capacity crowd. *- A Chanukah party was presented by Judy Shupak and associates again this year with guitar and vocal music. ’bs program taught the hstory and customs of Chanukah. Each chdd received a dreidl and Chanukah gelt. “The Chnstmas Carols with a Special Guest” was attended by over 100 chddren and adults. Luke Wylie, chddren’s new page, took photos of those thg with Santa Claw, the special guest. The second and thud grade choir &om St. Patrick Elementary School entertained the group with Chnstrnas carols. Bonnie handed out sweet treats to each cud. These candy and coolue treats were donated by Albertson’s of Carlsbad. Melinda decorated the CMdren’s Library with colorful seasonal items, creating a very festive decor. In mid-month staff attended an all-day Internet workshop presented by Infapeople. Those attending - Dan, Pat, aery1 - found it to be excdent and helpm. Computer use in Children’s has more than doubled since the machines were introduced last year. ,,-- COLLECTION DEVELOPMENT AND ACQUISITIONS STATISTICS REPORT December 1998 - Current Month Items Received B&T Direct PMSC Total _-____________ ---_--_-_____-_______________ - - - Books - Adult Main 445 177 622 Branch 165 21 186 Centro 0 17 17 subtotal 610 215 825 Current Previous Fiscal Fiscal Year Year to Date to Date 3,519 3,065 1,062 677 70 63 4,651 3,805 Books - Children Main Branch Centro sub to tal 55 22 83 4 0 58 138 84 77 1,076 1,163 87 979 480 58 141 132 222 2,196 2,074 Audio - Adult 79 41 120 1,021 814 Audio - Children 0 62 62 146 250 Video 25 28 97 150 747 674 Total Received 852 430 97 1,379 8,761 7,617 - Current Previous Orders Placed current Fiscal Fiscal month Year to Date Year to Date - - - - - - - - - - - - - Orders 118 558 Requests (items) 1,596 7,352 404 6,294 Direct-ordered Videos Cataloged at PMSC Current. Previous current Fis'cal Fiscal month Year to Date Year to Date ________-_-_--------_--_----- - - - videos 0 124 119 Gifts 144 1,165 67 6 B & T = Baker & Taylor PMSC = Professional Media Services Corporation .-- Genealogy & Local History Division Fiscal Year 1998/1999 Statistics December 1998 Research acnnn;: December 1998 December 1997 N1998/’99 to date Reference questions 1,008 1,025 7,768 Regmered researchers 578 658 4,549 Circuhaon 112 98 768 Inhouse usage 1,477 nla 10,141 Computer users 171 n/a 1,163 Holdings: Added Added ,Added December 1998 W1998/99 Ff199’, 98 to dare Geneaiogv Son-Circ 11 308 6 25 Geneaiogr Circ 0 -23 -3 5 Xcro & 1 14 117 hficrofiche 1,513 2,152 4,757 CD 0 1 28 -- Licriviries n;irh the Nod Saa Diego County Gcedogy Socien;: December 1998 December 1997 Total I998 to date Programs 1 4 40 Prop anendance 67 162 1,705 NSDCGS donations. $1,166.45 $1,274.15 $14,209.00 Donated books 8 nJa 260 Volunteer hours 46 28 538 FY199‘ 98 14.737 10.71 1 1 ,dl 1 1.850 5.:36 l- xi Tocd :99‘ 52 S8 $1 4,664.09 n/a 2,338 I 1 * December, 1998 FY1998/99 FY1997/98 EngIand Cirisoad 121 Sin Dqo Counrg 34 Los .ingeles county 12 me county 33 Lvenrde county 33 Sm Bemvdino counq 5 4 C cher Caiifomin Cos CF 0.C - 0 0 I2 0 0 0 0 0 0 1 0 1 0 1 1 0 0 0 0 0 0 0 2 0 0 0 0 0 0 3 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 861 2,788 133 283 256 11 39 1 0 27 0 0 I 0 0 0 5 0 1 1 2 0 4 2 1 1 1 3 0 0 6 0 0 0 3 0 7 2 6 3 0 0 0 0 7 7 1 3 2 1 I' 12 1 0 3 - 9 3 7- A3 6 19 1 1 0 '. 2 1 . I. .. .. . .. . I. . . _. .I .. ~ .. . . .. LA COSTA BRANCH LIBRARY MONTHLY REPORT DECEMBER 1998 DECEMBER CIRCULATION Branch circulation totaled 19,302 items for the month. Of this total, 10,452 adult items, 6,769 children’s items, 2,052 video tapes and 29 CD ROMS were checked out by patrons. This was an average of 742 each day or 70 each hour. Circulation dropped 2% from December, 1997. USERS This month’s user count was 17,225. An average number of 663 people came through the Branch doors each day, or 62 each hour. This was an increase of 10% from December, 1997. CHlL DREN’S The Children’s area celebrated December with displays and programs Hanukkah, Kwanza and Diwali (a Hindu celebration) were represented. Singer Craig Newton presented a sing-along program for an audience of 72 who enjoyed music from festival of light celebrations around the world. - highlighting festivals of light from cultures around the world. Christmas, rc Children’s material selection committee met early this month. For the fifth time this fiscal year we have met to discuss book selection and coordinate orders going to acquisitions. This new system of the two libraries sharing selection choices has proven positive. .Discussion of collections and the overall needs for each location are more focused. NEW MAIN AND COLE Shelving proposals were out to vendors by December 15. They must be submitted to the city by January 18. Branch Manager‘s next major project for the new building is to finalize the specifications for the shelving signage. A sample of Modulex signage was received from AS1 Sign Systems. This is being compared to a system called Paperflex. The library needs signs that can be easily manipulated to reflect changes in locations of materials, secure from mischievous hands and pleasing in appearance. The AS1 representative will meet with staff in January to help in decision making. - W c H 1 a E FY 98-99 tklr Month GraDhics Form Count Calendar Y.T.D. (VV98-) 365.41 1 Fiscal Y.T.D. (7/1/98-) 192.002 - REFERENCE ACTIVITII$S FOR DECEMBER, 1998 Reference Questions totaled 4,821 during the month of December, a decrease of 165 over last year. Reserves totaled 1,829, an increase of 461. Online Searches totaled 831, an increase of 384 over last year. This figure includes Public Internet Access sign-ups, which totaled 798 during the month of December. Interlibrary Loans totaled 96 items received and 67 items were sent to other libraries. Also in December, there were 143 questions answered at the Information Desk. During the month of December, there were: 3 Internet Classes and 1 Book Talk for Hadassah. The Reference Selection Committee met on December 3 : $1184 was spent on updates and $915 was spent on new titles. December 3 and December 17. December was Char’s 20’ year as a Reference Librarian at the Carlsbad Library (where did the time go?) December 8 and she conducted a Staff Development Meeting on December 10. December 3. Char Kennedy attended Auditorium Policy Committee Meetings on - Callie hens attended an Investment in Excellence board meeting on Suzanne Smithson attended a Serra Young Adult Committee Meeting on The last week in December was the 2”d year anniversary of public Internet access in the Reference Department. There are currently 4 terminals available to adults over 18 by appointment fm M hour periods. In addition, the Children’s Library has 3 Internet terminals and the La Costa Branch has 2 Internet terminals now. A total of 3,534 users, an increase of 2,032 over last year, had registered by the end of December: 46% were from Carlsbad; 19% were from Oceanside; 12% were from Encinitas: 10Y0 were from other places in San Diego County; 2% were from outside of San Diego County and 1% were from out-of-state. Tlus hasn’t changed much from last year except that Carlsbad users increased by 1%. Also Email is permitted now if it can be sent beyong the firewall in the city’s network. rc - Technical Services Report December 1998 In December, Technical Services staff added 1,106 new print items and 385 audiovisual items to the library’s collection. They deleted 1,014 print items and 371 audiovisual items from the database. Patrons using home computers dialed into the catalog 209 times. As usual, Chnstmas brought a flurry of calls from patrons with new computers. The callers wanted help in configuring their equipment to reach the catalog. This year. we received nine calls the last week in December. whereas usually we receive only one or two calls per month. In most cases, Chris Pickavet or Mary Sasso can give the caller instructions over the phone on how to find and set up the program most people use. The progam is Hyper Terminal, an application that comes free with Windows 95 and Windows 98. This is usually enough to enable the caller to reach our catalog. However. everyone is loohg forward to having the catalog on the Internet, which we hope will happen soon after we upgrade our equipment for the move to the new main library. We’re not able to survey the patrons who dial in, since access is anonymous. We do talk to the patrons who call us with questions. however, and have some idea of the main reasons why patrons want catalog access fiom home. The primary reason is to see what is available in the library before the patron comes in. This type of usage ranges from researchers who want to know how much material is available on a particular topic to people looking for an individual title. There is considerable overlap between this group and the people who access the catalog in order to place holds. Almost 25% of the dial- access calls produced holds. One patron told Mary Sasso that she places all her holds through dial-access; she wants the current bestsellers and knows they won’t be on the shelves, so she places her holds fi-om home and just comes in to pick them up when she’s notified that they’re available. Other people we’ve spoken with include parents who are home-schooling their children and using the catalog to find out what is available to support their curriculum; genealogists fi-om outside the area who want to check on the avaaability of certain titles before driving to Carlsbad; and students who want to verify author,’tike, and publication information for titles they’ve included on the bibliographies of reports. . U tn Q J d ii tn a C 0 In 0 3 2 8 0, co m 2 0 8 0 8 T 7 T > a 0 tn s n ,- U 0 - m S m P .- + C u) m a C .- tu' c. Y 3 m ...e.. CARLSBAD CITY LIBRARY Genealogy & Local History 1999 User Survey t The Carlsbad City Library is planning to remodel or rebuild the existing main library in the near future, a process that will result in increased space for Genealogy & Local History. This survey will provide information which will help evaluate, prioritize, and plan for collections, equipment, and services in the expanded facility. Thank you for your assistance in this important planning process. 1. On average, how often do you use the Genealogy & Local History Collection at the Carlsbad City Library? - This is my first visit - Less than once a month - Once or twice a month - More than once a week Once a week 2. What genealogical societies do you belong to? - North San Diego County Genealogical Society - Other California societies (specify) - None 3. What is your postal zip code? 4. Which parts of the Genealogy & Local History Collection are most important to you? Please rate each of the following from 1 (least important) to 5 (most important): Racing Atlases CDs other than LDS Family Search Census films Census indexes County histories Genealogies and family histories LDS Family Search database Military Sources Periodicals UMI Genealogy & Local History Collection (microfiche) Vital record indexes/abstracts/extracts Other (please specify) 5. Rate the quality and availability of the following on a scale of 1 (lowest) to 5 (highest): Quality Availability Computer printers - Microfiche readers - Computers Microfiche printer Microfilm printers Microfilm readers Photocopy machines Reader space/tables 6. What geographical areas are of research interest to you? (Check all that apply.) - New England states - Mid-Atlantic states - Southern states - - Midwest states - Mountain/Pacific Northwest states - Southwestern states (includes California) - Foreign (specify) ’ 7. If you use the Internet for genealogy research, where do you access it? - Home - Carlsbad City Library - Other (specify) rc - I don’t 8. Which of the following fee-based genealogy sites available on the Internet should the Carlsbad City Library provide at no cost to patrons? Check two: - http://www.ancestry.com - http://w.everton.com - http://www. familytreemaker.com - http://www. heritagequest.com - ht t p : //www . uft ree . co m - None What other genealogical research facilities in Southern California do you use? 9. 10. As space becomes limited, check any of the following Genealogy & Local History materials which could be moved to STORAGE for retrieval upon request: - Atlases - CDs other than Family Search - Census films - Census indexes - County histories - Genealogies and family histories - LDS Family Search database - Military Sources - Periodicals - UMI Genealogy & Local History Collection (microfiche) - Vital record indexes/abstracts/extracts - Other (please specify) 11. What would you like to see added to the Genealogy & Local History Collection? Jan 86 1999 18:56:23 Via Fax -> 768 729 ZBSB C1 iff Lange Page 881 of Be1 Support Your Local ibrary FOR IMMEDIATE RELEASE CONTACT: SCOTT MALONI JANUARY 6,1999 PH: 619-640-1156 PROPOSITION I, OPPONENTS’ BALLOT STATEMENT RULED VALSE AND MISLEADING” SUPERIOR COURT JUDGE STRIKES FALLACIOUS STATEMENT FROM BALLOT SAY DIEGO -Yes on Proposition L - the Community Libraries Enhancement Ordinance - today won a major legal battle on behalf of $an Diego County voters looking to revitalize San Diego’s crumbling public library system. Superior Court Judge William Pate ruled in favor of the Plaintiff, Katm Sullivan, President of Citizens in Action for Local Libraries - CALL -who filed the lawsuit requesting a Writ of Mandate striking certain false and misleading statements found in the Rebuttal Ballot Argument submitted by Proposition L opponents. Proposition L opponents stated in their Rebuttal Ballot Argument that, “For fnsfance, thq (Prop. L) claim that most local Zibraries are below American Library Associalton minimum standards. The only problem is, the ALA has NQ such standards! Proponents simply made up this yuct. ’ So desperate are the big spenders, they will say anything to pass higher taxes. Mrs. Sullivan’s attorney John Wcrtz of Sullivan, Wcrtz McDade & WelIace argued before the court that the language was indeed false and misleading resulting in Superior Court Judge William Pate ruling that the American Library Association - ALA - does in fact have standards for libraries and that the Rebuttal Ballot Argument submitted by Prop. L opponents was “faise and misleading, and in violation of the California EIections Code.” The entire paragraph will be removed from the Rebuttal Ballot Argunent without substitution. “Judge Pate’s ruling is an important victory for San Diego County voters,” said Prop. L spokesman Scott Maloni, “San Dicgans will now have the opportunity to vote on Prop. L based on fact and merit, not lies and misinfoxmation spread by Richard Rider and the cynics and naysayers who oppose progress at every turn.” r- PROPOSITION L WILL APPEAR ON A SPECIAL ELECTION BAJ-LOT MARCH 2,1999 Volume 1, Issue S (61 9) 640-1 999 www. YESONL. org December 18, I998 PROP. L CAMPAIGN HITS THE GROUND RUNNING CAMPAIGN CO-CHATRMEN AWOUNCED Two ‘‘Power Houses” in the San Diego community, businessman and civic leader Malln Burnham mnd Qualcomm’s founder, Chairman and CEO Irwin Jacobs, have dgned on ma co-chrlrmen for the Prop. L campaign. These two gentleman represent the best Sail Diego has to offer and bring to the campaign high profiles that wiII help Prop. L raise the money necessary to wage a fill-scale campaign. Proposition L has rounded out its campaign staff by bringing aboard the final pieces of the political machincry it will need to claim victory on March 2, 1999. The Prop. L campaign now boas8 the support of fill-time political veterans who will guide the efforts of thousands of volunteers dedicated to revitalizing the 79 public libraries in the San Diego region. The Proposition L campaign staff includes: Fred Reglstcr - Political Consultant Jim Madaffer - Campaign Supervisor Steve Hill - Campaign Manager Scott Won1 - Press Secretary Leslie Webb - Cornmudcations Consultant Almcc LePorc Fnucett - Asst. Campaign Manrger Licee Beaulleu - FundrrfJIng Consultant Sue Burnmlde - FIeld Operntions Consultant Scott Nunery - Fleld Opcratfon Director Brian Nelron - Fleld Organizer Alan Miller - Fleld Organlzer Jason Web - Flcld Organizer Stncey Katz - Fleld Organizer Volunteers are the heart and soul of every good campaign. The Prop. L campaign sends out a special thank you to all the volunteers who have dedicated their time and energy to help get the campaign off the ground. With the real battle before us, we look forward to your continued commitment. Thank you! CALL TO ACTION!! PROPOSITION L TO KICK-OFF CAMPAIGN On Saturday, January 9,1999 mt the Spring Valley Branch Library (1043 Elkelton Blvd.) we Will officially kickoff the Proposition L campaign with a raIly involving the OVCT 240 organizations, groups and opinion leaders who have endorsed the effort to revitalize our public library system. Your particlprrtion in this event is paramount to setting the tome for the campaign. Make It your per- sonal mlssfon to turn out friends, family, neighbors and fellow Prop. L supporterr. The went starts at 1:OO pm and will Iast under an hour, Campaign literature, bumper stickers, buttons, refiebents and much more will be available. Come one, come nII! For more information call the campaign head- quarters at 619-640-1999. -CONTINUED- - -, 1 PROPOSITION L OPPONENTS SUED ,- Monday, December 14, 1998, Kathryn Sullivan, President of Citizens in Action for Local Libraries - CALL - filed a lawsuit in the Superior Court of California to stop the Rebuttal Ballot Argument filed by Proposition L opponents fram being printed by the San Diego County Registrar of Voters. Sullivan’s lawsuit is designed to remove statements within the Rebuttal Ballot Argument that arc false, misleading and inconsistent with the requirements of the Californla Elections Code. Richard Rider and his cohorts state in their Rebuttal Ballot Argument that, “For instance, they claim that most local libraries are below American Library Assacialion minimum standards. The only problem is, the ALA has NO such standurdd Proponents simply made up this yact. ’ So desperate are the big spenders, they will saznything to pass higher taxej, ” This statement in the Rebuttal Ballot Argument is fulse and misleading in that the American Library Association has minimum standards; proponents did not “make up tMs fact;” and the proponents will not “say anything to pass higher taxes.” In one of the more quotable statements of the campaign, Prop. L opponent and Rebuttal Ballot signatory A~semblyman Steve Baldwin, upon finding out about the lawsuit, told the Union Tribune that someone else wrote the statement on the American Library Association, and “Ijust signed on tu thls assuming everything wos uccurote.” The Hearing date for this case is set for January 6, 1999 in the Chamber of Superior Court Judge William Pate. Stay tuned. PROPOSITION L EhDORSEMENTS PILIYG UP Next to an overflowing war chest, a long list of endorsements is the bast measure of a campaign’s support and a good way to judge the potential outcome of an election, Many voters will go to the polls and cast their votes based on the endorsement by a group or individual with whom they closely identify. That is why the Prop. L endorsement list is so impressive. Over 240 orgnnizrdons that represent Son Diegans from mil walks of life have endorsed our cause. The following is a list of the latest organizations, groups and individuals to join the Prop. L team: Sap Dlego Unifled School Dlatrict Solrna Beach School Dlstrict Chicano Federation Sin Dlego Police Officers Association Sm Diego MunIclpal Employees Assoclation Barr10 Station Dcl Ccm Actioa Committee $an Dlego Flreff ghters Association Greater Sin Diego Chamber of Commerce San Dlego Reglonnl Economic Development Chula Vista Chamber of Commerce Carlsbad Chamber of Commerce KNSD NBC 7/39 North Park News MIsslon Times Courier KOGO Talk Radio Host hod Lomy Corporation Coatrenu. Check out the Prop. L website at www.YESONL.org 2 M 1 ,- YES on Support Your Local ARE YOU A SUPPORTER OF YOUR LOCAL LIBRARY? ARE YOU CONCERNED ABOUT THE EDUCATION OF YOUR CHILDRES? ARE YOU LOOKING FOR A WAY TO STRENGTHEN YOUR COMMUNITI'? YOU CAN MAKE A DIFFERENCE!! WRITE A LETTER TO THE EDITOR Proposition L is a countywide effort to revitalize San Diego's public library system. On March 3, 1999, you the voter will have the opportunity to strengthen your community, bolster neighborhood pride and spirit, and make a real difference in your education, and the education of your children and grand children. Proposition L holds promise for citizens from all walks of life. Write a letter to the editor expressing your support for Proposition L. The letter should be 250 words or less and faxed or e-mailed to the following individuals: .cc- Bernie Jones Wayne Halberg Union Tribune North County Times Opinion Page Editor Opinion Page Editor Fax: 6 19-293- 1440 Fax: 760-757-2072 E-mail: bernie.iones@uniontrib.com E-mail: Halbern@,scn.com Andrew Kleske San Diego Daily Transcript Editor Fax: 6 1 9-236-8 126 E-mail: Kleske@,sddt.com **For information on how to submit a letter to your local community newspaper, please call the Prop. L campaign at 619-640-1999. c \'e5 on L ID# 9001914 7435 Mission Gorge Road, Suite A San Diego. CA 92120 Phn: 619-640-1999 Fax: 619-287-0lG~ c YES Support Your on Local Why Does San Diego Need Proposition L? Our local libraries are in trouble! San Diego has one of the most poorly-funded library systems in the nation! California ranks dead last among the 50 states in library-books-per-resident. And San Diego County ranks 1 59'h out of 170 librarv svstems in California! Our libraries are 46% below the state average in per capita funding! Fewer than one-quarter of the libraries in San Diego County are large enough to mee[ the American Library Association's minimum standards! And in the City of San Diego 16 out of 34 libraries are less than '/2 the recommended minimum size! Even many of the best libraries in our county have inadequate mace and wiring for the most up-to-date computers and information technologies. Proposition L will greatly improve service at all 79 libraries in the county. It will provide funding to: Build and repair local libraries 0 Purchase books and materials Modernize libraries with computers and new technology Extend hours of service a Expand youth reading and homework programs Enhance literacy programs and services to seniors Benefits From Proposition L will Continue Into the Future - Even After the Sales Tax Ends DEDICATED LIBRARY TRUST FUNDS will be established in most cities - and the county as a whole - so that new and expanded facilities can be properly maintained without burdening local taxpayers. Vote?@ on L, March 2,1999 , YES on Support Your Local FOR IMMEDIATE RELEASE CONTACT: SCOTT MALONI DECEMBER 11,1998 PH: 619-287-6632 MALIN BURVHAM AND IRWIN JACOBS TO SERVE AS CO- CHAIRS FOR YES ON PROPOSITION L CAMPAIGN SAX DIEGO - Yes on Proposition L -the Community Libraries Enhancement Ordinance - today announced that Malin Burnham and Irwin Jacobs will serve as co- chairman for the citizen’s campaign organized to revitalize San Diego’s public library system. Prop. L is a special election ballot measure that will raise $423 million through a five- year !/4 of one cent sales tax dedicated exclusively to the 79 community libraries that comprise the San Diego County library system. The election is scheduled for March 2, 1999. - “The future stability of our public education system is at stake,” said Prop. L Co-Chair Malin Bumham. “Public libraries played an integral role in my education and experience as a San Diegan. It would be unconscionable to stand by idly while our library system crumbles around us.” The San Diego public library system ranks 15gth out of 170 library systems in the state of California in per capita library funding, while California ranks dead last among the 50 states in library books per resident. “I have joined the Prop. L campaign because I want San Diego’s future generations to achieve their greatest potential using all the tools available in a modem library system,” said Prop. L Co-chair Irwin Jacobs. “San Diego’s economy has changed. The high tech industry’s demands for an educated workforce are increasing faster than the investment in our education infrastructure. A strong, Eunctional public library system is mandatory in better preparing all of us to compete in the 21’‘ Century.” Mr. Malin Bumham is a long-time San Diego resident, and currently serves as the Chairman of the Board for John Bumham & Company. Mr. Burnham also serves as Director of the First National Bank, Trustee for the Burnham Institute (formerly the La Jolla Cancer Research Foundation), Trustee for the San Diego Hall of Champions, and Vice President for the San Diego Olympic Training Center Foundation. In 1998, Mr. Burnham won the Boys and Girls Clubs Golden Achievement Award for his dedication and service to the San Diego community. - -MORE- Burnham & Jacobs Prop. L Co-Chairs Page 2 of 2 December 11,1998 c- Mr. Irwin Jacobs is the founder and the Chairman and CEO of Qualcomm Incorporated. Mr. Jacobs currently serves on the National Academy of Engineering Industry Advisory Board. He also serves or has served on the Boards of the University of California President’s Engineering Advisory Council, UCSD Foundation Board of Trustees, UCSD Green Foundation for Earth Sciences, Council on Competitiveness, California Council on Science and Technology, San Diego Symphony and San Diego Repertory Theatre. In 1998, Mr. Jacobs received the American Electronics Association’s Medal of Achievement Award for his contributions to the high tech industry, and his leadership in academia and community. ### _- ENDORSEMENTS FOR PROPOSITION L AS OF 12/15/98 EDUCATION: PTA, 9th District (San Diego and Imperial Counties) PTA, Chula Vista Elementary Council PTA, Del Mar Hills School PTA, Sun Valley Council PTA, Ramona High School PTA, Ramona Elementary Cardiff School Board Del Mar Union School District Encinitas Union School District Escondido Union Elementary School District Escondido Union High School District Fallbrook Union High School District Julian Union High School District La MesdSpring Valley School District Lemon Grove School District National School District Oceanside School District Poway Unified School District Rancho Santa Fe School District San Diego Unified School District San Dieguito Union High School District San Ysidro School District Santee School District Santee Teachers Union Solana Beach School District Sweetwater Union High School District Vista Unified School District - Julian Union School District TAXPAYER ADVOCATES: San Diego County Taxpayers Association CIVIC: League of Women Voters, San Diego County League of Women Voters, City of San Diego League of Women Voters, North Coast League of Women Voters, GrossmontlCajon Valley American Assoc. of University Women -Interbranch AAUW - San Diego Branch AAUW - Rancho Bernard0 Branch AAUW- Del MarILeucadia Branch c CIVIC, Cont.: Chicano Federation Carlsbad Historical Society Clairemont Republican Women's Club Cajon Valley Republican Businesswomen Federated Ecumenical Council of San Diego County United Church of La Mesa - Church Council Bostonia Women's Club Woman's Club of Escondido Women's Club of Lakeside El Cajon Woman's Club Encinitas Lions Club Oceanside Pacific Kiwanis Club Ramona Lions Club Santee Democratic Club San Ysidro Women's Club Spring Valley Soroptimists Club Soroptimists International of Lemon Grove Soroptimists International of Mission Bay Women of Penasquitos LAW ENFORCEMENT: San Diego Police Officers Association Sheriff Bill Kolender San Diego City Attorney Casey Gwinn BUSINESS & CORPORATE: Broadway Business Association (Chula Vista) Cardiff Chamber of Commerce Chula Vista Chamber of Commerce Community Development Associates (Vista) College Area Business Improvement District East County Regional Chamber of Commerce El Cajon Boulevard Business Association Greater North Park Chamber of Commerce Greater San Diego Chamber of Commerce La Jolla Village Park Mission Valley Chamber of Commerce San Diego Business Improvement District Council San Diego Regional Economic Development Corporation Yes on L ID# 901914 7435 Mission Gorge Rod, Suite A San Diego, CA 92120 9 Phn: 619-610-1999 Fax: 619-287-0169 2-0 f c - Proposition BUSINESS 8 CORPORATE, Cont.: Santee Chamber of Commerce San Diego Padres San Ysidro Chamber of Commerce Qualcomm University Towne Square Vista Chamber of Commerce L PROFESSIONAL: San Diego Municipal Employees Association San Diego Firefighters Association Local 145 Service Employees Int. Union Local 2028 San Diego County Dental Hygenists Association COMMUNITY: Bario Station Carmel Mountain Ranch Community Association Citizens Coordinate for Century 3 City Heights Town Council College Area Community Council College View Estates Del Cerro Action Committee La Jolla Village Association Las Palmas Condominium Association Linda Vista Civic Association Linda Vista Collaborative Midway Community Plan Advisory Committee Mission Hills Association Mission Valley Planning Committee Mission Valley Community Council Normal Heights Planning Group Greater North Park Planning Committee North Park Community Association Burlingame Homeowners Association Ocean Beach Planning Group Ocean Beach Town Council Old Town Community Planning Committee Paradise Hills Community Association Rancho de la Penasquitos Town Council Rolondo Community Council Santee Mobil Home Owners Association Serra Mesa Planning Group University Heights Community Association Uptown Planners WestPark Community Association - La Jolla Village Estates MEDIA KNSD 7/39 LIBRARY ORGANIZATIONS: San Diego Board of Library Commissioners ,- Endorsements, Continued LIBRARY ORGANIZATIONS, Cont.: Escondido Library Endowment Foundation Escondido Public Library Bd of Trustees College-Rolando Library Advisory Committee Grossmont Union High School District Library Committee Palomar Library Association FRIENDS OF THE LIBRARY: Library Friends of San Diego County Friends of the Cardiff Library Friends of the Carlsbad Library Friends of the Chula Vista Library Friends of the Coronado Library Friends of the Del Mar Library Friends of the Descanso Library Friends of the El Cajon Library Friends of the Escondido Library Friends of the Encinitas Library Friends of the Fallbrook Library Friends of the Fletcher Hills Library Friends of the Jacumba Library Friends of the Julian Library Friends of the La Mesa Library Friends of the Lakeside Library Friends of the Lemon Grove Library Friends of the National City Library Friends of the Oceanside Public Library Friends of the Potrero Library Friends of the Poway Library Friends of the Rancho Santa Fe Library Friends of the Ramona Library Friends of the San Marcos Library Friends of the Santee Library Friends of the Solana Beach Library Friends of the Spring Valley Library Friends of the Valley Center Library Friends of the Vista Library Friends of the San Diego Public Library Friends of the Balboa Branch Library Friends of the Beckwourth Branch Library Friends of the Benjamin Library Friends of the Carmel Mountain Ranch Library Friends of the Carmel Valley Library Friends of the Central Library Friends of the Clairemont Library Friends of the College HeightdRolando Library Friends of the La Jolla Library Friends of the Logan Heights Library Friends of the Malcolm X Library Friends of the Mira Mesa Library Friends of the Mission Hills Library MORE More Proposition L Endorsements FRIENDS OF THE LIBRARY, Cont.: Friends of the Mission Valley Library Friends of the North Park Library . Friends of the Oak Park Library Friends of the Ocean Beach Library Friends of the Pacific Beach Library Friends of the Paradise Hills Library Friends of the Point Loma Library Friends of the Rancho Bernard0 Library Friends of the Rancho Penasquitos Library Friends of the Scripps Ranch Library Friends of the San Carlos Library friends of the University Heights Library Friends of Adult Literacy Services Friends of READlSan Diego ELECTED OFFICIALS: Senator Dede Alpert - 3gth District Alpert William Craven, former Senator - 38Ih District Councilmember Donna Alm - La Mesa Lou Aspell, former Mayor - Encinitas Councilmember Jim Bartell-Santee Councilmember James Bond - Encinitas Sue Braun - San Diego Unified School District Councilmember Thomas Clabby - Lemon Grove Supervisor Greg Cox - 1 st District Mayor Jack Dale-Santee Councilmember John Davis - Encinitas Assemblyoman Susan Davis - 76Ih District Councilmember Marion Dodson - Solana Beach Councilmember David Druker - Del Mar Assemblywoman Denise Moreno Ducheny Councilmember Chuck DuVivier - Encinitas Councilmember Ramona Finnila - Carlsbad Councilmember Jill Greer - Lemon Grove Mayor Lori Holt Pfeiler - Escondido Supervisor Bill Horn - !jth District Mayor Shirley Horton - Chula Vista Supervisor Dianne Jacob - 2"d District Councilmember Todd Keegan - El Cajon Councilmember Joe Kellejian - Solana Beach Councilmember Christine Kehoe - San Diego Mayor Dick Lyon - Oceanside Mayor Art Madrid - La Mesa Councilmember Harry Mathis - San Diego Councilmember Judy McCarty - San Diego Mayor Gloria McClellan - Vista Ron Ottinger - San Diego Unified School District Councilmember Andy Schooler - Del Mar Councilmember Dwight Shelley - Lemon. Grove , - Michael Bixler, former Mayor - Jmperial Beach c- I i ELECTED OFFICIALS, Cont.: Councilmember Valerie Stallings - San Diego Councilmember George Stevens - San Diego Supervisor Ron Roberts - 4th District Councilmember Hal Ryan - Santee Mayor Mary Sessom - Lemon Grove Supervisor Pamela C Slater - 3d District Councilmember Juan Vargas - San Diego Councilmember Randy Voepel - Santee Assemblyman Howard Wayne - 78th District Councilmember Barbara Warden - San Diego Councilmember Byron Wear - San Diego Councilmember Mark Whitehead - Del Mar Bruce Williams - Former Councilman, Coronado MUNICIPALITIES AND GOVERNING BODIES: San Diego County Board of Supervisors City of Carlsbad City of Chula Vista City of Coronado City of Del Mar City of Encinitas City of Escondido City of Imperial Beach City of Lemon Grove City of National City City of Poway City of San Marcos City of Santee City of Solana Beach City of Vista (Partial List) CARLSBAD CITY LIBRARY File December-97 December-98 % Change CIRCULATION rc MAIN LIBRARY Print Audio Video 41,836 7,098 7,752 46,808 12% 7,626 7% 6,707 -13% 56,686 TOTAL 61,141 8% BRANCH Print Audio Video 14,634 0% 3,824 10% 2,043 -6% 14,689 3,466 2,171 20,326 TOTAL 20,501 1% CENTRO Print Audio 737 25% 81 -31% 591 117 708 TOTAL 818 16% GRAND TOTAL 77,720 82,460 6% REFERENCE OUESTIONS 296 470 59% 1,025 1,008 -2% 1,384 1,970 42% 4,986 4,821 -3% 2,187 2,121 -3% Centro Genealogy Children’s Adult Branch TOTAL: 9,878 10,390 5% MEDINGRAPHICS PROTECTS Media Graphics 13 11 -15% 46 44 -4% TOTAL 59 55 -7% 2,279 1,822 -20% HOLDS PLACED RDF/Statistics/Stab 6-97 Page 1 Carlsbad City Libra y Statistics, continued December-97 December-98 PEOPLE COUNT (Daily Average) Centro Main Library Branch 91 92 1,335 1,178 601 663 1% -12% 10% TOTAL -5% 2,027 1,933 ATTENDANCE AT PROGRAMSflOURS Genealogy Branch Children Centro Adult Centro Children Main Adult Main Children 162 67 135 136 na na 370 495 123 104 764 808 -59% 1% na 34% -15% 6% TOTAL 4% 1254 1,610 INTERLIBRARY LOANS Received by Carlsbad Sent by Carlsbad 104 15 96 -8% 67 347% NEW REGISTRATIONS Centro Main Library Branch 3 41 1267% 640 513 -20% 226 226 0% TOTAL 869 780 -10% 1,661 1,491 -10% ITEMS ADDED 1,456 1,385 -5% ITEMS WITHDRAWN COMPUTEIUINTERNET USE 387 798 106% 64 185 189% na 233 na 7 5 -29% Main Adult Main Children Branch Centro 458 1,221 167% TOTAL RD-F:/Statistics/Statr 6-97 Page 2 EOSi /- January 6, 1999 File EOS LNTERNATIONAL 5838 EDISON PLACE CARLSBAD. CA 92006-6596 US). FAX 760-431-8448 http://www.eosintl.com ClE Lange Director Carlsbad City Library 1250 Carlsbad Village Drive Carlsbad, CA 92108 RE: Donation to the Carlsbad City Library Dear Mr. Lange: As you know, EOS International is a firm headquartered in Carlsbad that develops software for libraries. Our company has over 5,000 customer libraries and our software is installed in national, special, academic and public libraries worldwide (please see our Website at http://www.eosintl.com). We have been developing a new clientlserver-based product, called the Q Series” for the past two years. This product has been very well received in the marketplace. It was nominated for the 1998 Computerworld Smithsonian award for its visionary and innovative use of information technology and its ability to make information more accessibie to users. e Over 75 libraries have already selected the Q Series and are currently using the system or are in the process of installation. For your consideration, I have enclosed a copy of a client profile for the Nappanee Public Library (Indiana) which describes their experience migrating to the Q Series. One of the nice features of the Q Series is that it is very scalable because of its clienthewer architecture. That is, the server for a specific library can be sized so that there is sufficient processing power to handle the anticipated volume of transactions as well as to provide sufficient disk space to store the library’s records. Optionally, the library could choose to use RAID technology (Redundant Array of Inexpensive Disks) that provides two sets of disk drives and thus extra system reliability. We are very confident in the Q Series’ ability to meet the needs of a library of your size. We are looking for a library with which to partner that is willing to assume a modest amount of risk so that we can prove our claim concerning the scalability of the Q Series. In recognition of your potential willingness to become a partner, EOS International would like to donate the Q Series to the Carlsbad Public Library. As shown in the accompanying cost quote, the value of this ,- donation is $172,990. EL E CTRON IC 0 N LI N E SYSTEMS INTERNATIONAL CARLSBAD - LONDON PARIS - SINGAPORE Page Two January 6, 1999 .- Cliflhge Cliff, we hope you will seriously consider our offer. Should you decide to accept it, we would like to ask that the Carlsbad City Library help defray our costs by paying for the licensing and use of third party products (i.e. Oracle@ and Excalibur Retrievalware') estimated at $33,345. EOS would assume responsibility for migrating all of your existing data fiom the Inlex system to the Q Series and we would train your library staff on how to use the new system. The Library would also need to pay for the annual Sohare Support Subscription to support the new system. We would also hope that you and your staff would receive occasional visitors or phone calls fiom other librarians interested in the Q Series. And we would hope that you and your staff could participate in our Q Series user conferences and advisory committee. Based on the anticipated total number of 160 workstations (those to be installed in the new main Carlsbad City Library as well as the number of existing workstations currently located in the existing library), we have provided a suggested server configuration (see attached configuration mformation). This configuration employs a Hewlett-Packard dual-processor, Intel-based server. We are aware that the City of Carlsbad has experienced a high degree of system reliability using the currently installed HP minicomputer equipment, thus our recommendation to continue to use HP equipment with the Q Series. We would anticipate that the City of Carlsbad would purchase this system directly from HP although we would be happy to provide the server at a significant discount. I.I We hope that the Carlsbad City Library would be able to make a decision soon as we would like to install the Q Series prior to the new library being opened in July 1999. Migrating your data would involve working closely with your library System Manger to ensure that the data is mapped correctly from the Inlex system to the new Q Series system. A typical implementation schedule may be found in the enclosed Q Series Implementation Guide. At the appropriate time, we would be happy to demonstrate the Q Series to your library staff as well as other interested parties. Please feel free to contact me or Joe Matthews, our Vice- President of Sales, should you have any questions or wish to schedule a meeting. Sincerely yours, n Scot Cheatham President and CEO Q Series Price Quotation for the Carlsbad City Library 200-300K titles ITEM DESCRIPTION Application Software Cataloging Module' Circulation Module Acquisitions Module Serials Module Info Q" OPAC (win 95/98) Q @ccess (WebOPAC)3 Q Simultaneous User License (1 50 @ $100 each) Report writer PURCHASE PRICE $14,000 $14,000 $14,000 $14,000 $26,995 $13,995 $7,000 $15,000 $6,000 ANNUAL SUPPORT' $1,680 $1,680 $1,680 $1,680 $3,239 $1,679 $840 $5,250 $720 SUBTOTAL: $124,990 $1 8,448 Server software4 MS SQL Server runtime simultaneous-user license (250) First Year Support For MS SQL Server (1 50 @ $120) He@ Desk 800 telephone and email assistance5 $28,995 $4,350 $4,3 50 NIA $6,000 $6,000 Training and Data Conversion Data Conversion and Installation Services EOS Headquarters6 $30,000 Onsite Training' (6 days at $1 000 per day) 6,000 Database Loading in Carlsbad $3,000 Q Siries system set-up tt~ Overview Class* $2,500 Installation of Server at EOS Headquartersg 500 NIA NIA NIA NIA NIA TOTAL FOR SOFTWARE, TRAmTINGAND SUPPORT:: $206,335 $28,798 Less: a "Good Neighbor" Discount $172,990 NIA GRAND TOTAL $33,345 NIA 1. 2. 3. 4. 5. 6. 7. 8. 9. NOTES (Conditions of the Q Series proposal and ma& a part thereofl: * - SofWare support charges, as listed above, will be 12% of the list price of the sojhvare purchased AI1 customers MUSTpurchase soNare slipport in addition to the cost of the sofhvare. Support includes new releases of sofhyare and documentation’ and a Q Series technical newsletter. The Q Series Catalogmg Module is required for any Q Series system and includes the importing of MARC recorh Utili@. Q @ccess (WebOPAC) uses an Internet Browser that interfaces seamless& with Q OPAC, providing yourpaz?ons access to your catalog via local connections or Internet connections. The Q Series requires a dedicated server. Help Desk is required as part of the Q Series and includes telephone and email access. Data Conversion includes all of the Library’s InIex datajles including standard MARC bibliographic, item, patron and other files. Training for Q Series is provided, and the number of training abys needed is based on the number of modules used in the Iibrq. The Q Series System Set-up & Overview Class is held in Carlsbad, CA and is required for every Q Series system. This class is vital in the overall understanding and ongoing support of the so&are. You may choose to send your server to Carlsbad Headquarters for database loading or you may opt to have an EOS technician come onsite. -- IO. INFO Q is an internal document management and retrieval program that allows you to incorporate your mission critical documents into your Q Series system, providing a single point of access for your patrons to search across all accessible &abases in the organization. 11. Above prices do not include tax or shipping costs (where applicable). 12. EOS International’s terms are 30, FOB Orig-ln. Shipping is prepaid and invoiced +- Joe Matthews EOS International HP NeWrver Order /" December 04,1998 Reseller EOS International Customer Ship To Carisbad Public Library Customer Bill To Carlsbad Public Library Standard D6114A Standard Standard Standard Standard Standard Standard D5955A 042828 Standard D6107A D7031A D5025A C15598 92300A 41 588 I !gi #ABA , :tg:iRM3U Fax/Modem 56K 94094 rcc H1819A 0 1 $4,462.00 3 0 1 0 1 0 1 0 1 0 1 0 1 $2,111.00 1 $78.00 1 0 1 $1,150.00 2 $2,441.00 4 $192.00 1 $3,118.00 1 $38.00 2 $271.00 1 $545.00 1 $210.00 1 $4,174.00 3 $1,156.00 1 $306.00 1 $109.00 1 $148.00 1 0 1 HP 256MB 50ns ED0 DIMM Kit HP 1GB 5Ons ED0 DlMM Kit HP Remote Assistant (Integrated) HP NetSewer Navigator for LH 4 Standard Hardware Warranty: 3 Year, On-Site, Next HP 32x Max ElDE CD-ROM Drive 1.44MB Floppy Disk Drive HP Netserver 1 011 OOTX PCI IAN Adapter HP NetRAID-3Si Disk Array Controller HP Netserver LH3/4 Cable Kit HP Netserver Hot-Swap Ultra2 Internal Storage Cag HP 9.1GB Hot-Swap Ultra2 SCSl Hard Disk Drive (1 HP 18.2GB Hot-Swap Ultra2 SCSl Hard Disk Drive ( HP UltraNVide SCSl Adapter HP Surestore Tape DAT24x6e Five 120-meter DDS Cartridges Cheyenne ArcServlT 6.6 for NT Online Oracle Backup Agent HP 50 15" Color Monitor Pentium I1 Xeon 400MHz 1 MB L2 Cache Processor Rack mounted Smart UPS 220V (1600W) HP Netserver Power Supply Module Upgrade US Robotics Sportster 56 pcANYWHERE 8.0 Microsoft Windows NT Server 4.0 w/S-client license Windows NT Server 20-client license HP Hardware Support (LH 4, 6-hr Call-to-Repair, 7x2 $0.00 $16,063.20 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,533.20 $93.60 $0.00 $2,760.00 $1 1,716.80 $230.40 $3,741.60 $91.20 $325.20 $654.00 $252.00 $1 5,026.40 $1,387.20 $367.20 $1 30.80 $1 77.60 $895.00 $695.00 $2,990.00 This information is provided for reference only and is subject to change. HP MAKES NO REPRESENTATION OR WARRANTIES REGARDING USE OR PERFORMANCE OF NON-HP PRODUCTS. HP Netserver Order November 23, 1998 r Product Reseller EOS International Unit Unit 1 _c Customer Ship To Novell Customer Bill To Novell LH 3 P11/450 Model 1 07033A #ABA D6099A S t a nda rd Standard D6 1 04A D6 1 07A Standard S t a nd ard Standard Standard Standard Standard Standard C1555B CIS1 7A D2826A ABA FaxlModern 56K 94094 SUI 400NET $5,595.00 1 $1,451.00 2 0 1 0 1 $566.00 1 $1,151 .OO 2 0 1 0 1 0 1 0 1 0 1 0 0 $1,042.00 $97.00 0 0 $123.00 1 0 1 HP 256-MB 100 MHz ECC SDRAM DlMM Memory M HP Netserver Navigator for LH 3 HP Netserver Hot-Swap Ultra2 Internal Storage Cag HP 4.2GB Hot-Swap SCSl Hard Disk (7200 RPM) HP 9.1GB Hot-Swap SCSl Hard Disk (1OK RPM) HP 24x Max CD-ROM Drive HP Remote Assistant (Integrated) HP Netserver Keyboard 1.44MB Floppy Disk Drive Standard Hardware Warranty: 3 Year, On-Site, Next HP Netserver 1011 OOTX PCI IAN Adapter Mouse HP Surestore DAT24i (24 GB) 5 DDS-3 125 meter Cartridges, 12GB native capacity VGA 15" Display US Robotics Sportster 56 pcANYWHERE 8.0 Microsoft Windows NT Server 4.0 w/5-client license Windows NT Server 20-client license UPS: APC SMART-UPS 1400VA, llOV $3,482.40 $0.00 $0.00 $679.20 $2,762.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,250.40 $1 16.40 $252.00 $1 30.00 $1 50.00 $695.00 $895.00 $695.00 J Total $1 7,821.80 $1,456.00 1 HP Hardware Support (3 Year, 7>(24,4hr response)r $1,456.00 H5518A $967.00 1 HP Hardware Support (3 Year, Std. Bus. Hr., 4-hr res $967.00 Cheyenne ArcServer 6.5 for NT ItzRC20 $540.00 1 Oracle Online Database backup module $540.00 -7.601 $373.00 1 This information is provided for reference only and is subject to change. HP MAKES NO REPRESENTATION OR WARRANTIES REGARDING USE OR PERFORMANCE OF NON-HP PRODUCTS.