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Home My WebLink About1999-03-17; Library Board of Trustees; MinutesMINUTES MEETING OF: DATE OF MEETING: March 17,1999 TIME OF MEETING: 3:30 PM PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES 1775 Dove Lane - New Library site Prior to the meeting the Library Board toured the new library facility and received an update from project site manager, Bill Bowdle. CALL TO ORDER: Chair Seena Trigas called the meeting to order at 4:16 PM. ROLL CALL: Present: Library Board Trustees Baron, Gleason Huss, and Trigas. Absent: Trustee Tarman Also Present: Cliff Lange, Library Director Geoff Armour, Assistant Library Director Dana Hartshorn, Library Management Analyst Mig Chaney, League of Women Voters Liaison Carol Baird, NSCGS Liaison Sal Savastio, Friend’s of the Carlsbad Library Liaison APPROVAL OF MINUTES: The minutes of the February 17, 1999, meeting were approved with corrections. MONTHLY LIBRARY DIVISION HEADS REPORTS AND BOARD COMMENTS: Adult Learnina Prowam - - Trustee Baron noted that the Adult Learning Program report indicated that the high school program has already been expanded. There are more students and younger students, and she wondered if this was a “good” thing. Library Director Cliff Lange said that the program is still experimental at this point. He said he would be discussing that with the Adult Learning Program Coordinator and recommending that we talk to Cheryl Ernst. This program should not be bailing out the school system. Trustee Trigas commented that her concerns at the last meeting were in the legality of everything involved in the high school program. It is the Adult Learning Center and there are state funds involved. There was some discussion and concerns about the extent of the awareness of the Library Board of Trustees Minutes of March 17, 1999 Meetina Page 2 school board and this program and possible liability issues for both the City and the school district. Trustee Baron was also concerned with the student to tutor ratio and wondered if we ever recruited tutors from community service organizations like Rotary. Trustee Gleason Huss asked if there was an average time a learner spends in the program. Assistant Library Director Armour explained that the learners go through an intake process which assesses their needs and then the program is tailored to that individual. The completion time depends on several factors, the ability of the learner and the amount of time they have in their current lifestyle to devote to the studies are two factors. Assistant Library Director Armour did say that the tutors are asked to make at least a one year commitment. - Trustee Gleason Huss acknowledged the variables but wondered if the Adult Learning Program Coordinator had any statistics to establish an overall average completion time. Tech Sewices- Trustee Trigas mentioned the Y2K committee and wanted to know if the Library has a back up plan just in case? Library Director Lange responded that we are purchasing a new computer for the new library and it will be Y2K compliant. We are not anticipating any interruption of services. Statistics- Trustee Baron asked how the number of users in this report are determined. Assistant Library Director Armour responded that we have an electronic counter at the door of the Cole Library and the Branch. It records both in and out traffic, and the number recorded in the statistical report is the total divided by two. 1999-2000 LIBRARY BUDGET: Library Director Lange explained that Assistant Library Director Armour and newly hired Management Analyst Dana Hartshorn were responsible for putting the new budget together and they would go through it with the Board. Library Board of TNSteeS Minutes of March 17, 1999 Meetina Page 3 Assistant Library Director Armour explained that the entire budget for the Library consists of over 200 pages. In the packet for the board are summary sheets and the significant changes. Management Analyst Hartshorn began by pointing out that if the Leadership and City Council accept our proposal we will have an operating budget of just over $5 million compared to $3.7 million this year. Highlights of the presentation were: Proposed increase in personnel of $1 .l million which includes nine new full time positions (6 for the Cole and 3 for Administration) and 2 three-quarter positions being increased to full time and 19.33 FTE’s of part time positions. Maintenance and Operations category is increasing about $214 thousand due to increased costs to operate two large facilities next year. She did point out that a lot of the M&O figures are estimates since the costs to operate the new building are unknown. We are also asking for an increase in the materials budget to augment both collections. We are not purchasing any Capital items with General Fund money this year. These purchases will be done with PLF money. This will include the new Mini-van, a micro fiche cabinet and some software for the new auditorium. During the review of the division budgets, Trustee Baron questioned the figures for the staffing of the Cole Library “opening the Fall of 1999”. She wanted to know when and why would the Cole be closed. Library Director Lange explained that we would have to close it for a few weeks when we move the collections and do some rearranging. Assistant Library Director directed the board to the organization charts within the packet, one showing the current situation and the other reflects the proposed reorganization. Trustee Gleason Huss asked when the budget would go before the City Council. Ms. Hartshorn replied that the Leadership Team would probably review it in April and then it would go to Council sometime in late May or early June. Ms. Hartshorn pointed out to the Board that the summary sheets for the increased budget items do not include the new full time positions that we are requesting. We were directed not to put those positions into the budget. Trustee Trigas asked why if this was the proposed budget we would not include the proposed new positions. Library Director Lange explained that the City treats new positions and programs separately when reviewing the base budget each year. We will only be called upon to defend the new positions and changes in service level, but it will not be a surprise to the Council. He continued that we have been telling them since the approval of the new library that the operating costs would be about $1 million more. Library Board of Trustees Minutes of March 17, 1999 Meeting Page 4 Trustee Baron expressed discomfort in criticizing or challenging the budget figures for the programs within the general fund as she does not feel she has sufficient information. She asked if the numbers we were using were gross numbers or net after grants? Ms. Hartshorn replied that most of the grants and revenue that we receive are in our special funds, but there is some we get from the General Fund and these figures are net. Trustee Gleason Huss asked if it was part of the rearrangement plan for the Cole Library to include spaces for the Adult Learning Program. Assistant Library Director Armour replied that it was not the plan, but that at some time it was possible they would move into another City property. Trustee Gleason Huss commented that if the ALP moved into a City owned property it would solve their on-going maintenance problems. Carol Baird, President of NSCGS, had a question about the maintenance and operation figure for Genealogy and whether this figure was for routine maintenance or did it include the much needed updated wiring and cabling. Ms. Hartshorn replied that it only included office equipment maintenance and supplies. Budget for' facilities maintenance or significant upgrades would be through Capital programs. For the five special funds, Ms. Hartshorn had prepared figures representing expenditures in the final budget for this year versus the expenditures proposed in the 1999-2000 budget. Information was provided as follows: AN Insurance Fund - expenditures are decreased as a result of a decrease in revenues in that fund. Gifts & Bequests - revenues are sporadic and therefore hard to estimate. Also, the Friends donate various amounts of cash to this account upon request. Their donations of equipment and materials to the library are not reflected. Auditorium Endowment Fund - new this year and established by Mr. Ben Schulman for support of programs in the new auditorium. CLSA State Reimbursement Fund - funds from this account will be used to enhance the collection in both libraries. PLF State Grant Fund - a portion will be used to purchase our Capital - the mini-van, micro form cabinets and software. Not all the revenues in this fund will be appropriated in this budget. Assistant Library Director Armour explained that revenues into these funds are the Library's to manage and keep. Library fines and fees go into the General Fund. Trustee Baron asked if donations solicited through the Gala or any other soft solicitation should be earmarked for the library. Library Director Lange replied that if the money is to be given directly to the City then they would need to specify that it is for the library, otherwise it would go into the General Fund. Trustee Trigas suggested it might be better to encourage the donors to give the money Library Board of Trustees Minutes of March 17, 1999 Meeting Page 5 to the Friends of the Library or the Foundation. Trustee Baron explained she was really talking about small amounts and bequests. Assistant Library Director Armour responded that any donation over $500 has to go into an agenda bill and be accepted by the City Council. Smaller gifts and donations can be deposited into the expense account and the checks would need to be made payable to the Carlsbad City Library. Ms. Baird, NSDCGS President, had questions with regard to a computer which was being given to the society by Coleman College through a grant. The society has not in the past owned any capital items and it is their intent to locate the computer in the Carlsbad City Library for use by staff and patrons. They will also use the computer at their meetings in the Council Chamber to demonstrate software and they want Internet access. Assistant Library Director asked whether they would receive the funds to purchase a computer or was the actual hardware being given to them. It was his recommendation - that she coordinate it through the City info Systems in order to have the crty staff support it. Trustee Gleason Huss moved to accept the budget as presented and Trustee Baron provided the second only for the purpose of discussion. Having heard the presentation, she wanted additional time to study the material provided before she voted. Trustee Trigas asked if there was time to delay approval before the budget would be presented to the City. Library Director Lange replied that we do not know that for sure. We do not know the date in April that we will be required to make the presentation to the Leadership Team. Trustee Trigas then asked Trustee Baron if she felt a workshop would be advantageous to go over the budget in more detail. Trustee Baron replied that she did not think that would be necessary and should she have any questions she could contact Ms. Hartshorn directly. Assistant Library Director Armour offered to send the staff analyses for the new positions to all the Trustees. Trustee Trigas said she would feel more comfortable voting on the budget if she had that information. Final vote on the 1999-2000 budget was postponed until the April meeting of the board. PUBLIC LIBRARY FUND ALLOCATION: The Library Director had provided the letter indicating our share of the PLF this year as Library Board of Trustees Minutes of March 17, 1999 Meeting Page 6 $86,610. Last year we received $42,000 and if the Governor had not cut $20 million out of the budget this year our allocation would have been $152,000. There was some discussion among staff and the Board regarding the special funds projected revenues and expenditures. NEW LIBRARY PROGRESS UPDATE: Trustee Trigas asked if there were any questions now that the Board had seen the building. Library Director Lange advised the board that the contractor has fallen behind schedule by a couple of weeks. The grand opening date is still undetermined but we are looking at August 21'' as a possibility. The shelving is scheduled for installation. beginning May 19" and they anticipate it will take three weeks for just the first floor. Hopefully by then the contractor will be finished with the second floor and the shelving installation can be completed upstairs. - COLE LIBRARY PUBLIC MEETING: Library Director Lange reported on the Public Meeting and the results of the questionnaires completed there. The additional mailing and interior survey of library patrons completed the efforts to obtain public feedback on the alternatives for the Cole. The majority of the responses favored Alternative C, the new construction. Library Director Lange explained the Growth Management Plan which was written as a guide to help the City Council to decide what projects to do. The Growth Management Plan does not require that we do anything to the Cole, based on the population, for five or ten years. The Agenda bill will be returned to Council sometime in April for a decision on the Cole. Trustee Trigas commented that she remembered the Mayor's comments in the State of the City video, when he stated he was very committed to upgrading the Cole Library. Library Director Lange pointed out that the video was made before there was an Alternative GI and the new feasibility study. Trustee Baron expressed interest in the comments from the questionnaire. The concerns under the rankings indicated disruption of service as the primary concern but in reading through the comments there seemed to be more and more street improvement and parking concerns. But she also got the sense from the comments that equitable library service for the north end of the City is essential and that the Council need to address that issue. INFO PEOPLE GRANT: Library Board of Trustees Minutes of March 17, 1999 Meeting Page 7 Library Director Lange explained this is our second grant, this one to the Centro and will be used to purchase two computers. The Centro has been using some very old hand- me-down computers for years. Trustee Baron asked how long it took to complete a grant request such as this to get $6,000. Dr. Lange responded that this particular one is very simple, probably no more than a half hour. EOSi SOFTWARE: Library Director Lange reminded the Board that EOS International wants to make this library their “Flagship”. They have offered to give us their software program. As a result of that offer, EOSi scheduled a four hour demonstration of the product for ten library staff. Although EOSi wanted the library to install the program prior to the new library opening, Library Director Lange was certain that we would not consider it until next year. - There is a meeting scheduled for next week with the staff who attended the demonstration to gather their reactions to what they saw. Library Director Lange had spoken with our technology consultant about the offer. She pointed out that being the “flagship” would undoubtedly insure good technical support for the product and we could have significant input into its evolution. However, on the other hand we could become the “beta” site for testing the software. She did say that she is familiar with the EOSi software and it is a quality product. It is uncertain at this time whether we will accept the offer or when that decision will be made. Trustee Trigas expressed her frustration in trying to vote. The polling place for her precinct had been changed for this election and it was a very obscure place. She spoke to several other people who experienced the same frustration. Several other of the Trustees experienced the same difficulties in locating their polling places. Although we-were advised to hold this off year special election, for the, Trustee Trigas asked if in retrospect was it a wise decision? Library Director Lange said that according to the political consultants, we did everything right - raised the money, did the telephone calling, did the direct mail campaign, had the television ads - but the issue became a tax issue instead of a “fixing libraries” issue. DIRECTOR’S REPORT: Library Board of Trustees Minutes of March 17, 1999 Meeting Page 8 Library Director Lange distributed a copy of the Library Association’s legislative agenda for this year and the planning regions for the Library bf California. We are part of Planning Region VI which includes Imperial, Inyo, Riverside, San Fernando, and San Diego Counties. FRIENDS OF THE LIBRARY: No report. GENEALOGICAL SOCIETY: Ms. Baird reported that the society is planning a May 1“ yard sale at the library and have tentative plans for a “fun” raiser in mid-July. They are also planning a large fall seminar October 9, 1999 at the Carlsbad LDS Stake instead of at the Senior Center where it was in the past. Currently their membership total is 615 members. SERRA ADVISORY BOARD: No report. - PUBLIC COMMENT None. ADJOURNMENT: By proper motion, the Regular Meeting of March 17, 1999, was adjourned at 529 PM. Respectfully submitted, I! Cissie don Administrative Secretary ITEM ## 3 I ADULT LEARNING PROGRAM Monthly Report: February 1999 1. On February 1, Carlsbad High School began its second semester. The new semester also brought changes in the cooperative literacy program the Adult Learning Program conducts with staff and students from the Special Education Department of the high school. Nine additional students joined the program, bringing the total enrolled to 16. Several of the students have multiple disabilities, including significant hearing loss, articulation difficulties, and developmental disabilities. Most of the new students are 9* graders, significantly younger than the original 7 students. Students are divided into two groups, with the groups alternating days they are at the Adult Learning Program site. In addition to having the students work one-to-one with tutors on basic phonics skills, several new instructional components are being trial-tested, including vocabulary, spelling, sentence-writing, and word processing. Staff for this cooperative program is currently 1 certified high school teacher, 3 high school teaching aides, 2 Adult Learning staff, and 1 Adult Learning volunteer tutor. Carlsbad Hiph School CooDerative Program 2. Vallev Junior High School Based on positive results of the cooperative high school literacy program, Valley Junior High School Special Education teacher Judi Gaccetta has inquired about such a program for special education students at the junior high. Ms. Gaccetta visited a high school session at the Adult Learning Program on February 24. Logistical details of how a program with the junior high would work are still in the discussion stage. 3. On February 17, a presentation was made to the Library Board of Trustees about the Adult Learning Program’s cooperative literacy program with Carlsbad High School. Participating in the presentation were Lyn& Jones, Adult Learning Program Coordinator; Judy Gaitan, Carlsbad High School Special Education teacher; and students Allison C. and Josh P. Ms. Gaitan described the literacy program as, in her 16 years of teaching special education, “the only thng that has ever worked” to help her students learn to read. Allison and Josh shared how they feel their lives have been enhanced. Josh and Allison are both seniors who have committed themselves to continuing with the Adult Learning Program after they graduate in June. Librarv Board of Trustees Presentation 4. The $an Diego Council on Literacy is concentrating on developing a strategic plan for supporting literacy programs in the county during the next 5 years. Lynda Jones, Adult Learning Program Coordinator, is one of 2 representatives of local literacy programs meeting regularly with Council Board members and staff to develop the plan. As part of the process, an all-day planning retreat was held February 26, attended by the coordinators of 6 libmy literacy programs, 6 nonprofit literacy services, and Palomar College’s Reading Department. San Di- Council on Literacv dw 5. ti Every literacy program in the county now has waiting lists of adult leamers needing tutors, and limited intake of volunteer tutors. The situation is the same in Carlsbad, where we have 24 learners waiting for tutors, even with paid staff now tutoring 8 adult learners. We have contracted with Caroline W. Scott and Associates, consultants in combining literacy efforts with business strategies, to develop and implement a marketing plan to recruit more volunteer tutors. CARLSBAD CITY LIBRARY CENTRO DE INFORMACION Monthly Report February 1999 * 1.- Adult Proeramminq, On February 4, Centro Supervisor Lizeth Simonson attended a Bilingual Parents meeting at the Girls Club and gave information to the group about the services of the Centro and Main Library. The Children’s library calendar and Centro ’brochures were handed out. On February 1 1, in conjunction with the Carlsbad Police Department and the Head Start Program, the Centro de Informacion conducted an adult educational presentation at the Senior Center Auditorium for parents with pre-school and school-age children. The topics for this presentation were crime prevention, gang awareness, and emergency calls. Officer Judy Sitgerald told the audience about the information that needs to be provided at the time of an emergency call and about the regular proceedings that take place during an emergency call. She also spoke about how parents can help their children to say no to gangs and how to establish a Neighborhood Watch Program in their neighborhood. The audience had the opportunity to ask questions and to give suggestions on how to improve cooperation between the community and the Police Department. 2.- Children’s Programming, On February 11, a special program called “Out of Afiica” was presented to a group of children and parents at the Centro de Infonnacion. By February 28, the Centro staff had enrolled 78 children in the “Rewards for Reading” program, in which children and their parents had been spending time reading together. Regular bilingual storycraft programs continued during the month of February. 3.- “Internet for Readv Reference” WorkshoD, On February 18, Centro Supervisor Lizeth Simonson and Reference Librarian Callie Ahrens attended a one-day workshop entitled “Internet for Ready Reference” at the Oceanside Computer Center. 4.- Carlsbad Yout h Enrichment Services, On February 17, Centro Supervisor Lizeth Simonson attend& the monthly meeting of the Carlsbad Youth Enrichment Services (Y.E.S.) at tb Bani0 Museum in Carlsbad. The sub-committee for the community park agreed to rmet again on March 3, to develop a survey as part of a community needs assessment that Y.E.S. will conduct among north-west quadrant residents. 5.- InFo PWDk Gn n& The library’s application to the State Library for InFo People Internet access grant inds was approved in February. A total of S6,OOO in Federal Library Services and :‘echnoIogy Act (LSTA) finds will support the purchase of two Internet workstations to be located at the Centro de Idormacion for staf€ and public use. CHILDREN‘S SERVICES DIVISION MONTHLY STATELMEKT FEBRCARY 1999 The three special events for the month of February were the Wild Wonders ”Out of .Africa“ program. the Brasilian Ahcm Stick Fighting Dancers, Tapoeira Besouro Negro”, who hcked off the week long 5* Annual Multicultural Festival and the free M;hale Watching Trip sponsored by - Helgren’s Sportfishing Our regularly scheduled programs, presented by the Children’s staff, continued to be very popular with the children and parents. These weekly progams include Storyhour, Storytime and Prime Time Club. Storycraft takes place once a month. “Out of Ahca” performances took place at both the Centro and the Main Library. The program was educational and exciting. The presenter shared a variety of animals, as well as interesting facts about them. The audience enjoyed seeing an albino python, an African hedgehog, gray parrot, a hissing cockroach, and a desert tortoise weighing over 80 pounds. Questions were answered and hands-on interaction with the python was encouraged when the program was over. - The 5* Annual Multicultural Festival Program kick-off was held at the La Costa Branch Library. In previous years hundreds of children and parents have attended these performances by diverse ethnic groups who perform in their native costumes. The programs are taking place in several different locations throughout the week allowing school age children to attend. The festival concludes on March 6. One of the bonuses of the Whale Art Contest was the “Big Trip Raffle” sponsored by Helgren’s Sportfishing of Oceanside. For the second year in a row, a free whale watching trip for the whole class was won by two local ,students. The winning classes: Grade 2 - Jefferson Elementary School - Mrs. Merritt Grade 5 - Magnolia Elementary School - Mrs. Lamb Our thanks again to Mr. Helpen for this generous donation. Saturday. feb. 27' LaCorta Branch Lbr3ry: 6949 El Camino Real. Suite 2CO 1:30 PM - Cappeira -BesO-Ur*-N-e-&gO B*asiaisn-~fvacan Stnck Faqhtinq Dancers Wednesday. MarcS 3" Cultural Arts Centert3557 Mcnrse Street 9:oO & 11 AM Wednesday. March 3e Cultural Arts Center:3557 Monroe Street 9:45 AM -- Abel Tilvas as "Running Grunion" Native American Storyteller ~~ ~~ ~ Thursday. March 4m Cultural& Conter:3537 Monroe Street 9:OO AM & 1'1 AM FQL-GQ ''ADECA~~TE~ REGIONAL DANCES OF mcxlco Thunday, Much 4- Cultural Arts Centec3557 Monroe Stmet 9:45 Carlabad Communitv - Theater scenesfrom "Charlotte's Web" Thursday* Much 4* Centro de Informacidn Pine k)look 3333 Harding Street 4:OO PM @Abd C<;irew,cC"9t 8-m Qmce c-pzny Friday, March S*ValIey Junior High School: 1645 Magnolia Avenue 12:30 PM 6 1:30 PM -- Ah/ Sirvas as "Running Gruniod' Native American Stoyteller Friday, March 5* Carisbad City Council Chambers: 1200 Carisbad Village Drive 4:OO PM Academy of Hfghfand Dancers Tradltional Scottish Dancers & 0agpipcs Saturday, March 6* Lacosta Branch Library; 6949 EI Camino Real, Suite 200 1:30 PM -- . - __ COLLECTION DEVELOPMENT AND ACQUISITIONS STATISTICS REPORT February 1995 Current Month ---------- _-_--_____ -_---_--- - - _ I terns Received B&T Direct PMSC Total _------------- _--_--_______________________ _ - - Books - Adult Main 365 151 5 16 Branch 133 35 168 Centro 0 214 214 .sub t o t a1 498 400 898 Books - Children Main Branch Centro subtotal 208 42 190 46 0 5 398 93 250 236 5 491 Audio - Adult 114 85 199 Audio - Children 4 28 32 Video 62 19 78 159 Total Received 1,076 62 5 78 1,779 Current Previous Fiscal Fiscal Year Year to Date to Date ____________________ 4,614 1,380 284 6,278 1,791 1,455 159 3,405 1,406 197 1,106 12,392 4,221 796 69 5,086 1,686 600 150 2,735 1,145 315 916 10,197 Current Orders Placed current Fi s cal Previous Fiscal B ti T = Baker h Taylor PMSC = Professional Media Services Corporation LA COSTA BRANCH LIBRARY MONTHLY REPORT FEBRUARY 1999 FEBRUARY CIRCULA TlON Branch Circulation totaled 21,507 items for the month. Of this total, 10,373 adult items, 8,621 children’s items, 2,109 video tapes and 40 CD ROMS were checked out to patrons. This was an average of 978 each day or 93 each hour. This was a daily increase of 1% over February, 1998. USERS This month’s user count was 17,097. An average of 777 people used the branch each day which was an average hourly rate of 74. This was almost a 1% increase over February, 1998. CHILDREN’S AREA The children’s area remained active this month with preschod storyhours, class tours and a special multicultural program. Staff spent a great deal of time on book selection preparing the branch children’s collection for the new main library. STAFF Hired by the Main Library, substitute librarian, Suman GodW began training this month at the Branch Refecence Desk. Also this month, refererw=e Librarian Meg Norton dropped her regular hours with the Branch library, hawever she wished to remain on the sub8tiMe lii NEW MAIN AND COLE LIBRARIES The shelving contrac! was awarded to Yamada EntwpfWs. Chn8 Hott met with representative, Mike mid month to discus8 and review detail8 of the shelving specifications and sch4ules of shop drawing8. They also began a study to determine a revised sk :Mng plan for Cole to accommodafe a samewhat reduced collection size. c 1.2 FY 99=00 This hTF-- mon 12937 Last month 28,199 Calendar Yl'D ( 1m-Now) 41,136 FM Yl'D (7/9&NOW) 233,138 - GRAND TOTAL REFERENCE ACTIVITIES for FEBRUARY, 1999 Reference Questions totaled 4.640 during the month of February, a decrease of 1304 over last year. Reserves totaled 2392, an increase of 195. Online Searches totaled 932, an increase of 419 over last year. This figure includes Public Internet Access sign-ups, which totaled 903 during the month of February. Interlibrary Loans totaled 98 items received and 127 items were sent to other libraries. Also in February, there were 302 questions answered at the Information Desk. During the month of February, there were: 2 Internet Classes and 1 Library Skills Class. The Reference Selection Committee met on February 4: $1 132 was spent on updates and $744 was spent on new titles. Char Kennedy attended an Auditorium Policy Committee Meeting and an Automation Committee Meeting on February 4. Char also went to an Equipment Meeting on February 16 and a meeting with the City’s Geographical Information Systems coordinator on Feb 23. Callie Ahrens attended a Staff Development Meeting on February 25, an Investment in Excellence Board Meeting on February 23, and she coordinated the Library Staff Meeting about Bomb Threats on February 25. Calk also attended an InfoPeopie workshop about Using the Internet as a Ready Reference Tool on February 18. Char Kennedy hired and trained 1 Substitute Reference Librarian Donna Melnychenko during the month of February. Technical Services Report February 1999 In February, Technical Services staff added 1 .Z 10 new print items and 3 16 audiovisual items to the library's collection. They deleted 81 1 print items and 183 audiovisual items from the database. Patrons using home computers dialed into the catalog 2 12 times. In February, Chris Pickavet attended a meeting of the city's Y2K committee. This committee is now meeting monthly. Its responsibilities are divided between two areas of concern: making certain that the city's systems and equipment will handle the switch to the new century correctly, and determining if the other agencies and companies we deal with are Y3K compliant. The first step was developing an inventory of systems. software. and equipment that might be at risk. Then responsibility was assigned for checking with the vendors involved to see if their products are compliant and. if not, how they could be fixed. At the same time, committee members are determining what is mission critical. In some cases. a failure will be simply a minor annoyance; in other cases. it might interfere with the functioning of the department. For example. if the city's fuel pumps don't work on January 1, 2000, it shouldn't be a problem for the Library. since our vehicles won't be used until January 3. but the Police and Fire Departments need to be able to refLel their vehicles without interruption. As much as possible, we are trying to test systems ahead of time by changing the date to the year 2000. (This has already been done for the fuel pumps. They worked fine, but the city still plans to have a manual back-up, just in case.) For those things we can't test, we are developing contingency plans for essential operations. Finally, some things are being identified as unimportant in the short term. As an example, if the sprinkler system doesn't come on automatically to water the grass at the Cole Library, this is a situation we can live with uti1 a solution is found. In general, the city as a whole and the library in particular seem to be in good shape. Major software products, such as our INLEX library system, have been tested and shown to work. Due to the move to the new library, most of our hardware will be relatively new, and the city has been requiring that all new purchases be Y2K compliant for some time. Older, non-compliant equipment, such as an old 486 PC in Technical Services, will be replaced. Finally, we already have a disaster plan that will be a good basis for any contingency plans we need to develop. , Research acuvi?: Reference quesnons Regstered researchers Computer users Clrculauon Inhouse usage .3 Holhgs: Gcnraloyy Sor,-Ckc Genealogy Ckc >hcrotilm LLicro tic he CD Genealogy & Local History Division Fiscal Year 1998/ 1999 Statistics Februaq- 1999 Februar: 1999 Februan- 1993 fl1'99S, 99 to date 1,214 1,134 10,512 738 788 6,153 21 3 220 1,622 165 194 1,099 1,91 T n/a 13,842 -4dded .idded .idded February 1999 R'; ?98/:99 E 1 9OS/98 co dace 64 480 626 0 -26 -35 21 42 117 0 2,834 4,757 0 2 20 -4cm-xies with the Sorrh San Diego County Genedog: Society: February 1999 Febmrv 1998 Total 1999 to date \'olunteer hours 44 40 95 Progrm attendance 164 183 317 SSDCGS donations not available $574.95 $41 3.40 Programs 4 4 7 Donated books 13 6 48 R'1'19' (I> 14,737 10,711 1,411 1.850 5.136 TiJt.1; 18.156 876 7,426 117,837 * 240 Total 19% 538 40 1,705 $14,209.00 250 C 3:!s bsd Sari Dieso Count)- ’ .ingeies Countl; Orange Comq kverside Count)- Ssr. Beznrdmo CO. O&er CakfOrIll3 COS .\iaba~.a -\ :2 5 ka _\ FL c) Ea .i:Xsnsas Co!o:ado Cocneczcut Deisns:e Fionds Georp H3:r.s~ Ids110 IlllEOlS h&sns Ion-3. ICLCS~S Kenruch- >fame f :.land llasjachusett~ lLc!u_gan > h.n e 5 o ta > Ils 50 DC .\lonts.cs Seb r3s kx Send3 Sen- Hirnpshue Sea- lersey Sen Sleslco New York Nod Carolina ohlo Oklahoma Oregon Penns y 11-ania Rhode Island South Carolma South Dakota Tennessee as L tah Vermonr ITuguua Washmgton >11s;:ss:p February Fy FY 1999 1998199 1997/98 128 458 14 54 37 0 3 0 0 4 0 1 0 0 I 0 0 0 0 0 0 0 1 0 0 0 2 0 0 0 0 7 0 0 0 0 0 1 1 0 2 0 0 0 0 0 1 1 0 0 4 1,165 3,771 167 405 353 12 47 1 0 34 1 0 1 3 0 0 6 1 2 1 0 6 3 1 1 6 0 7 6 0 0 0 4 2 8 2 9 3 0 0 0 0 8 8 1 4 7 3 - 7 - 3 7 - 1,787 7,230 204 631 348 52 133 1 100 3 3 0 15 1 0 3 1 1 1 3 1 4 1 8 1 30 36 2 1 10 2 7 3 10 6 1 3 2 4 G 9 0 6 19 3 - 3 - - 3 3 - 3 - - 3 7 - Washgton, D.C. West Virp Wisconsin Guam England Germany Ireland Nesico Total Wyoming CARLSBAD CITY LIBRARY January-98 Januaw-99 "6 Change CIRCULATION MAIN LIBRARY Print Audio Video 55,787 * 52,648 7,316 7,698 8,604 7,252 -6% 5"h -l6%1 -6% TOTAL 7l,707 67,598 BRANCH Print Audio Video 19,527 17,554 3,255 3,860 2,282 2,266 -10% 19% -1% -6% TOTAL CENTRO Print Audio 1,346 72s 159 80 46% -50% 47% 4% TOTAL: GRAND TOTAL: 98,276 92083 REFERENCE QUESTIONS 569 447 -21% 2,190 2,444 12% 6,745 5,620 -17% 2,852 2,843 CP/O 1357 1,530 13% Centro Genealogy Children's Adult Branch TOTAL: Media Graphics 17 11 -350/0 56 44 -2l0/0 TOTAL: 73 55 -25a/0 HOLDS PLACED Page 1 Garlsbad CIQ Ltbrnry Statzsttcs. rontinued Januarv-98 lanuarv-99 PEOPLE COUNT (Daily Average) Centro Main Library Branch TOTAL: ATTENDANCE AT PROGRAMSDOURS Genealogy Branch Children Centro Adult Centro Children Main Adult Main Children TOTAL: INTERLIBRARY LOANS Received by Carlsbad Sent by Carlsbad NEW REGISTRATIONS Centro Main Library Branch TOTAL: ITEMS ADDED ITEMS WlTHD RAW COMPUTEWINTERN ET USE Main Adult MainChildren Branch Centro TOTAL: 132 93 -3OU/n 1,560 1,440 -8'','11 756 754 O'%I 2,448 2,287 -7'?'t1 184 268 43 332 97 785 153 62 82 282 144 950 -17% -77% na -15% 48% 21% 1,709 79 76 1,673 113 91 16 7 814 738 329 353 1,159 1,098 1,022 1,299 554 992 51 204 54 282 32 25 691 1,503 -2% 43% 200/0 -56% -9% 7% -5% 170/0 27% 79% 300% 4220/0 -22% 118% Page 2 CARLSBAD CITY LIBRARY February-98 Februarv-99 O6 Change CIRCULATION MAIN LIBRARY Print Audio Video TOTAL BRANCH Print Audio Video TOTAL: CENTRO Print Audio TOTAL: GRAND TOTAL: REFERENCE OUESTIONS Centro Genealogy Children's Adult Branch 50,271 47,453 -6"/Ij 6,792 7,191 6% 7,596 6,613 -1 3'Yn 64,662 61,257 -5"/o 18,239 17,042 -7"/o 3,284 3,644 11% 2,061 2,194 6% 1,116 743 -33% 144 103 -28% * 1260 722 43% 369 432 17% 1,134 1,214 7% 2,240 2,049 -9% 5,944 4,640 -22% 2381 2,417 2% TOTAL: 1- 10,752 -11% MEDISRAPHI cs PROTECTS Media Graphics TOTAL: HOLDS PLAsm 21 8 -620/0 37 46 24% 58 54 -7% 2,176 210s -3% Page i Carlsbad City Library Statishcs. continued PEOPLE COUNT (Daily Average) Centro Main Library Branch TOTAL: ATTENDANCE AT PROGRAMS/I'OURS Genealogy Branch Children Centro Adult Centio Children Main Adult Main Children TOTAL INTERLIBRARY LOANS Received by Carlsbad Sent by Carlsbad NEW REGISTRATIONS Centro Main Library Branch TOTAL: ITEMS ADDED ITEMS WlTHD RAW COMPUTEWINTE RNEI' USE Main Adult Main Children Branch Centro TOTAL: February-98 Eebruarv-99 "b Change 106 119 12'!h 1,694 1,546 -9'?/0 756 777 3% 2,556 2,442 -4% 183 164 -loo/" 220 181 -18% NA 60 NA 244 350 43% 123 191 55% 3,070 91 6 -70% 3,w 1,862 -52% 92 98 , 7% 105 127 21% 12 2 -83% 773 669 -13% 266 268 1% 1,051 939 -11% 1,2l3 13% 26% 648 994 53% 461 903 %O/O 33 147 395% 59 240 3070/0 20 55 175% 573 1,345 92% Page 2 d rn LL .I t I ITEM # 5 CAFUSBAD CITY LIBRARY GENERAL FUND SUMMARY 1999-00 PROPOSED BUDGET The Library Budget for 1999-00 incorporates many changes, the largest being the move to the New Main Library early in the Fiscal Year. Most of the changes are in personnel and hiring the appropriate level of staff to continue to provide the best level of service possible at two full size facilities. Some increase will also be found in Maintenance and Operations costs in order to run two large operations and increase the size of the materials collections at both libraries. SIGNIFICANT CHANGES ARE AS FOLLOWS: Cole Librarv: +%576.700 0 0 The Cole is budgeted for 10 months, while the Branch is budgeted for 2 months. 6 new full time and 1 1.5 part time positions are requested to fully staff the Cole Library when it opens in Fall 1999. 1. Senior Librarian 1 .o 2. Librarian 1/71 3.0 3. Sr. Circulation Supervisor 1 .o 4. Office Specialist 1 .o 5. Librarian P/T 1 .o 6. Library Technician P/T 2.0 7. Library Clerk P/T 3 .O 8. Library Page P/T 5.5 Collection DeveloDment: +$137,000 0 The materials budget has increased in order to augment the collection in both libraries and reflect the desired balance of the collection at 60% Main Library and 40% Cole Library. Media Services: +$74300 Four new part time positions are requested in order to provide technical and professional audio visual services associated with the Auditorium. Services for an AV and Video Systems Engineer have been budgeted in order to make on- call systems modifications and technical repairs as needed. Administration: +$308,000 0 0 Three new full time positions are requested; Principal Librarian, Library Assistant (Programs and Exhibits) and Mail Clerk. Utility costs will increase to cover a much larger facility. CirculatiodReference: +$120,000 0 0 0 Adult Services has been split into Reference and Circulation. Circulation will absorb the Pages and their duties from the Children’s Division. Part time Circulation staffing has been increased in order to adapt to larger customer base and larger facility. Part time Reference staffing has been increased for the Information Desk, new computer lab and career center. Page 1 City of Carlsbad 1999-00 Proposed Budget Library Program Summary GENERAL FUND APPROPRIATIONS: Add: Internal Service Fund Charges Add: Addt'l Resources Requested: Cole Add: Addt'l Resources Requested: Admin Personnel Total Personnel Maintenance and Operations Add: Internal Service Fund Charges Total Maint. and Operations Capital Outlay General Fund Total Budget FINAL PROPOSED BUDGET BUDGET 1998-99 1999-00 $2,381,015 $2,830,073 $25,000 $504,000 $145,687 $2,381,015 $3,504,780 $1,311,523 $1,050,496 $475,000 $1,311,523 $1,525,496 $29,900 $0 $3,722,438 $5,030,256 DIFFERENCE Full Time Positions 32.50 41.75 Hourly FTE Postions 42.30 61.63 TOTAL Positions: 74.80 103.38 $1 ,I 23,74! r! 18.33 CITY OF CARLSBAD 1999-00 BUDGET PROGRAM SUMMARY 'PERSONNEL I PROGRAM: LIBRARY FUND: VARIOUS PROGRAM GROUP: LIBRARY 1996-97 1997-381 1998-99 1999-io 2.a3o.n ACTUAL1 ACTUAL] BUDGET BUDGET I GENERAL FUND SUMMARY MMTENANCE a OPERATION 1.050.4CS~ CAPITAL OUTLAY - Program Description: The Carlsbad City Library provides educational, informational and recreational services for all community residents: provides both print and non-print resources that respond to the interests and needs of a diverse population; provides convenient access and adequate space for users and resources; and promotes a broad awareness of the library and its services. The library contributes to the enrichment of Carlsbad's citizens by supporting lifelong learning and the pursuit of knowledge. Key Achievements in FY 1998-99: Ensure the effective and eftkient deliverv of toD-aualitv services to our communitv. 0 Completed the first phase of a library and citywide Internet Web site. establishing a comprehensive Established a Friends of the Library foundation to solicit corporate gifts. private bequests, and donations Established a planning team composed of library staff and Genealogical Society members to investigJtr presence for the City of Carlsbad. 0 0 optimum use of space in the planned renovation of the Cole Library. Create diverse, bread-based economic omortunities. 0 Completed a technology plan for current and fiture computer applications in the library. Upgraded the library's existing integrated library system hardware and software. Enhance the educational opDortunities for all senments of the communitv. 0 Provided to all staf€a formal orientation program on city and library policies, procedures, and facility Planned library participation in school district-wide orientation programs for teachers as well as monthly locations. school-based teacher meetings. 0 Key Goals For 1999-00: Ensure the effective and efficient deliven, of too-cliialitv services ro oiir comrnunih: 0 0 0 0 0 .* Cornpiere akveloprnent of ufidlv nenvorkd ;Iis:crical photo databax. Dzsip, carry out, and analyze the rzsrrlts Gf i :ibrsry user survq 10 ~sscss customer satis;Lc:ion JC J[[ ~hree !ibrary facilities. Csmb~12re phases two and three ql'the Ciy ojCdsbad Internet lVz5 sitz. Deeiop. in coordination with the Historic Presarvarion Commission 2nd the Historical Soc:zp, a cop qiraiiy walking tour brochirre that will includz ?Aotos, maps. and iryormarron on sitGs oj' historic interest in Czr!sbad. Rec2n.e telecommunicstrons discoimts under :;re L'niversal Servicz ?vgrm for Sci7ools clnti L;brarrrs. Campizte a derailed budding program andfiinc:ional layout for the Cde L;brap remodel. Create diverse, broad-based ecortomic strate,oies to ensure tlte financial liealtlt of the Communitv and tlte Citv. 8 Sur:? local birsinesses to determine what q.:,-~ ~f.nrblications and :zchnology resortrces :he libran- corllJ proc!c'z to best meet therr iniormatronal nee& Enhance edircationnf omortrinities and sclrool fncilities for all scaments of tltr coinmiiriiir?. 8 8 0 Update the library's disaster plan and condicc: one table-top training zrercise. Begin publishing and distributing a library srcfnewsletter. Participate in district-wide orientation programs for teachers as weil as monthly school-based teacher Coordinate with local school districts on the dcelopment of a brocliicre for teachers outlining services ani meetings. resources the library can provide to students. 0 c i e u- PROGRAM: GEORGINA COLE LIBRARY FUND: GENERAL PROGRAM GROUP: LIBRARY ACCT NO 0014010/001401510014016/001~035 I 1996-57 1997-98/ ' 998-991 '999-ZCI ACTUAL BUDGET' BUDGETI BUDGET1 PERSONNEL I 291 3661 1 MAINTENANCE 3, OPERATION 1 CAPITAL OUTLAY I I I I I WORK PROGRAM: The Cole Library provides services for North Carlsbad reference services. special programs for children. and monthly changes in exhibits and displays. These services Include pnnt and non-pnnt materials PROGRAM ACTIVITIES: Reference: Assist patrons in using the Library, answer reference questions. reserve specific titles and request matenals from other libraries. Circulation: Circulate print and non-pnnt matenals to children and adults, handle patron registration, collect fees and fines, and track overdue items. Collection DeveloDment: Evaluate the Cole Library collection and select print and non-print materials. Proanmminq: Plan, schedule and develop pro- grams for children. Conduct classroom visits and tours. Libnw Manram- Manage Cole Library, staff. volunteers, collection, and Wti. Maintain aware- ness of communtty. WORKLOAD MEASURES: 1998-99 Reference Questions: nla Circulation: nla Total Items in Collection: nla Program Attendance: nla PERFORMANCE 0 BJECTIVES: 1. 2. 3. 4. 5. 6. Schedule and supetvise staff. Him and train new staff. Prepare monthly nmrrative and statistical summpry of operation. Actively maintain a current, topical print and non- print colleclion. Maintain a safe and effkient facility. Survey the need8 of and interact with the momburs of the CommWIJty. SIGNIFICANT CHANGES: The Cole Library budget is for a ten month period Sept-June, as the new main library opens in the South and the Branch evolves into the Cole Library to eontinue sewiang the North.. PROGRAM: GENEALOGYILOCAL HISTORY FUND: GENERAL PROGRAM GROUP: LIBRARY 1996-97 1997-98 ACTUAL BUDGET PERSONNEL f 50,320 ACCT NO. 0014025 1998-99 1999401 BUDGET B U OG ET I 73.g601 $ 980 0 MAINTENANCE & OPERATION CAPITAL OUTLAY 1,100 650 6,396 3,461. 0 s GRANn TnTAL s 54881 S 52.600 S 80.356; WORK PROGRAM: The GenealogyRocal History Division provides reference and instructional assistance to the public. The Division Head manages the selection, classification, and organization of a collection of 19,OOO volumes, 7,500 microfilm rolls. 117,000 microfiche and 200 COS. It is a collection of excellence that draws researchers from all over the nation. PROGRAM ACTIVITIES: WORKLOAD MEASURES: General Reference Sowices: Genealogy and Local History staff responds to in-person and telephone reference requests: provides individual patrons with general introduction to the collection, instruction on the use of OPAC and other finding aids, instruction on the use of various equipment including PCs, microfilmtfiche readers and printers. Coordination with NSDCGS The North San Diego County Genealogical Society has been a suppart group for this colkctkn for 20 yews. Members of the Society provide volunbw assistance in the Division. The Division work8 with and asaids the Society in fund-raising for tho requisition of materials for the collection and in instructionrl programs. - 1996-97 Reference Questions: 15,549 Registered Researchers: 11,122 Computer Users: nla Inhouse Usage: nla - 1997 Volunteer Hours 562 Programs: 58 NSDCGS: $14,664 1997-98 1998-99 est 14.737 16.000 10.711 12,000 1,411 2,400 5,136 20,000 1999 538 600 - 1998 - 40 45 $14,209 $16.000 SIGNIFICANT CHANGES: None. PROGRAM: CENTRO DE INFORMACION FUND: GENERAL PROGRAM GROUP: LIBRARY PERSCNNEL ,s 54 722, s 63288; s 66870 ACCT NO. 0014030 S 71 A22 .I 993-57' 1597-28 1998-991 '309-0C ACTUAL BUDGET" B U DGETl BUDGET MAINTENANCE 3 OPERATlCN, 3 12Cl 3 aa-' 2.770j 160Gj I 'CAPITAL OUTLAY Ji 3 98C' CI -1 WORK PROGRAM: The Centro de lnformacion meets the information needs of Spanish-speaking adults and children in Carlsbad Bilingual staff introduce residents to Library services which include pnnt and non-pnnt Spanish-language and bilingual story hours for children. and information and referral services The Centro de lnformacion staff are actively involved in the community and work in partnership with SCnOOIS and other community agencies lo meet the needs of our diverse community PROGRAM ACTIVITIES: WORKLOAD MEASURES: - 1995-96 199697 1997-98 Outmach: The Centro de Informactdn is an active 1 Individual Patron Visits: partner in community activities. The Centro offers a welcoming and culturally sensitive environment that enables Spanish-speaking residents to make use of public Jibrary services. Proaramminq: The Centro de Informaci6n responds 1. Program Attendance: to community information and educational needs by 3.693 3,922 3,721 providing a vanety of adult and children's programs. 24.018 24,006 24 250 SIGNIFICANT CHANGES: None. ClW OF CARLSBAD 1999-00 BUDGET FROGRAM SUMMARY I I :PERSONNEL PROGRAM: TECHNICAL SERVICES FUND: GENERAL PROGRAM GROUP: LIBRARY 1946-37' 1997-981 1998-391 1909-ZC 393 90C' 108 2CC ACTUAL! ACTUAL! BUDGET BUDGE' 00 1 4040 ACCT NO. CAPITAL OUTLAY WORK PROGRAM: The Technical Services Division catalogs and Prepares library materials for public use: maintains the library's online database and manages the library's automated circulation system, online catalog, and related automated programs. . PROGRAM ACTIVITIES: WORKLOAD MEASURES: Processinq: Catrlogs, and processes both purchasod items and gifts. Repain damaged materials and amnges for binding and rebinding. Database Maintonanco: Adds now Itoms to 30 online database and deletes information for lost of discarded materials - 1995-96 -- 1996-97 1997-98 1. Itomr Catdogod and Processed: 2. Itoms Handled Binding: 16,784 18,901 17,908 1,767 1,624 1,707 1. lbms Ad- to Database: 2. ItrmsWtihdmwn: 16,784 18,901 17.908 7,692 13,843 16,059 PERFORMANCE OBJECTIVES: Circulation Svrtmn and On IIM Cabloq: Operator tho libray's INLEX jo00 Sy8twn, including all software related acthrftioa, writw I~dofm, and trains staff on new krtrrm. Significant Changes: None. 1. To msun syrtem availability (up time) at least 9936 of the houn tho library is om. 2. To conduct four training sossions for *MI following installation of new DRA and INLEX softwan. PROGRAM: COLLECTION DEVELOPMENT AND ACQUISITIONS FUND: GENERAL PROGRAM GROUP: LIBRARY ACCT NO. 0014045 I I I 1996-971 1997-981 1998-991 1999-CCl ACTUAL' BUDGET' BUDGET' 3UDGETi , ,MAINTENANCE 8 GPERATICN ,CAPITAL OUTLAY I 1 i ! I 444 500 0 I ~ ~~ WORK PROGRAM: Coordinate the selection of materials and plan collection development for the Library. Allocate and monitor all mater- ials budgets. Order and receive all print and non-print materials. PROGRAM ACTIVITIES: Planninq: Develop plans for the collection of mater- ials. Budaetinq: Prepare division and Library-wide mater- ials budgets: monitor expenditures for department and materials. Coordinate Selection of Materiala: Coordinate se- lection and ordering of print and non-print matenals. PERFORMANCE OBJECTIVES: 1. Update plan for. materials collection at the remodeled Cole Library. 1. Track material accounts by major subjects. 2. Track vendor discounts. 1. Coordinate selection and ordering of at least 16.000 new print and non-print materials. 2. Continue purchase of materials from Capital fund for new Libw and for Cole Library. SIGNIFICANT CHANGES: 1. Added .35 FTE (hourty mployw). 2. Increased matuhk budgets to augment tho collections in both libraries. PROGRAM: MEDIA SERVICES FUND: GENERAL PROGRAM GROUP: LIBRARY ACCT NO 0014050 r I PERSONNEL 1996-3' 1997-881 1998-991 199c-:: ACTUAL BUDGET BU OGET' BUDGE' 72 5231 S 81 2'1 S 91 5901 S :53 -:I: i I I is I I MAINTENANCE & OPERATION I I 8 :=GI I WORK PROGRAM: The Library's Media Services Division provides a wide-range of professional media-related productions in support of the Library, other City Departments. and Council's communication needs. Services include: photographic. video. audio, publication, news release, slide-sync programs, and developing and maintaining locally relevant stock image collections of current and historic media. The new Library Program involves the management of all auditoriurr. uses, including: facilities and media production. PROGRAM ACTIVITIES: PERFORMANCE OBJECTIVES: Public lnfonnrtion Media: Produce City-related photographic. video, and audio information for distribution in public presentations, newspapers, magazines. pamphlets, brochures, local publications, and community television. Specific examples include: South Carlsbad Council meeting cablecasts. regular contnbutions of newsworthy photographs for inclusion in the Spirit of Love. bbrary Link. and monthly Library calendar newsletters 1. Irnaae Resoarch 8 Devolom.nt: Maintain an 1. indexed City image storage and retrieval system for slides, pnnts. negatives, video, audio, etc. (28,000 slides and 8,000 prints). Continue migration for 2. conversion to digithd photoonphic processes with eventual computeriud storago. ntriqvd and circula- tion systems. IntrgnC ryrt.cr# into new Library Media ProductiOrr Drvr(o#non$ Prwide audio, video, and photoOnphlc rmdh SOrVkOS for the 1. preservation and documentdon of such locally significant information as m8tNction d capital improvement projects. i.e., new Library, oral histones, historical photographs, etc. 3. Ptoanmmlng: Manage new Library auditorium. SIGNIFICANT CHANGES: Complete over 300 work order requests for media-related services. Catalog, label and package over 20,000 new individual images per year. Implement Libracy programming plan, and audi- torium use polides and pfocedutss. Input photo catalog images and descriptions into databrw. Cm- mod& matwid8 and AV produdions such as: odium prognmr to cabltmst to the community, publk information projects, empkywi reiqnwn, ac. The Auditorium at the new library will be producing revenues, based on usor group. but an estimate is not provided. PROGRAM: ADULT LEARNING PROGRAM FUND: GENERAL PROGRAM GROUP: LIBRARY CAPITAL OUTLAY ! ACCT NO. 0014055 I =I I I I 1 1956-97, 1957-381 1998-3S1 1 CJcg-.:: ACTUAL1 BUDGET' EU DGETl BUDGE' PERSONNEL I I 86 2':: MAINTENANCE 8 OPERATION I ! I WORK PROGRAM: The Adult Learning Program is !he Library's adult literacy service. The program provides free. multidimensional learning experiences that enable English-speaking adults to develop basic literacy skills for independent lifelong learning and decision making. The program provides literacy services that support positive self-esteem and the application of new literacy skills in daily life, at work, and in the community. PROGRAM ACTIVITIES: Individual Assessment and Pfrnninq: The pro- gram conducts a thorough assessment of each aduit WORKLOAD MEASURES: 1995-96 1996-97 f 997-98 - 1. Learners Assessed for Skills at Entry:. 55 59 41 Garnets literacy skills and develops an appropriate individual learning plan. Literacy Skill Develonment The program provides (onetoone and small groups): a vanety of learning experiences. including one-to- small-group study, which are appropriate for each adult leamets skill needs in basic reading, writing, math, critical thinking, and general knowledge. 1. Matches and Rematches of Learners with Tutors one tutoring, computer-assisted instnrction, and 82 122 79 2. Learners Studying: 145 155 '43 3. Volunteer Tutors Insbuding: 9 -7 95 126 rL 4. Insmal Houn Completed: 5,228 5,306 4 735 SIGNIFICANT CHANGES: None. PROGRAM: LA COSTA BRANCH LIBRARY FUND: GENERAL PROGRAM GROUP: LIBRARY ACTUAL/ BUDGE? I PERSONNEL ACCT NO. 0014060 BUDGET BUDGET 58 400 I i 1996-97 1 1997-98 I 1998-99 i 1 /MAINTENANCE & OPERATION I 19 2001 CAPITAL OUTLAY WORK PROGRAM: The Branch Library provides services for South Carlsbad. These services include print and non-print materials. reference services, special programs for children, and monthly changes in exhibits and displays. PROGRAM ACTIVITIES: Reference: Assist patrons in using the Library, answer reference questions, reserve specific titles and request materials from other libraries. Circulation: Circulate print and non-print materials to children and adults, handle patron registration, collect fees and tines, and track overdue items. Collection Development: Evaluate the Library collection and select print and non-print materials. Proanmming: Plan, schedule and develop pro- grams for children. Conduct classroom visits and tours. Libnw Manaaomq$ Manage Library, staff, volunteers, collecth, and facility. Maintain aware- ness of community. WORKLOAD MEASURES: 1998-99 Reference Questions: nla Circulation: nla Total Items in Collection: nla Program Attendance: nla PERFORMANCE OBJECTIVES: 1. 2. 3. 4. 5. 6. Schedule and supenrise staff. Hire and train new staff. Prepare monthly narrative and statistical summary of operation. Actively maintain a curntnt, topical print and non- print collection. Maintain a safe and efficient faality. Survey the needs of and interact with the members of the community. SIGNIFICANT CHANGES: The Branch Library budget is for a two month period July and August, as the new main library owns in the South and the Branch evolves into the Cole Library to continue servicing the North. PROGRAM: ADMINISTRATION FUND: GENERAL PROGRAM GROUP: LIBRARY I I i I I 1996-971 1997-981 1998-99 BUDGET1 BUDGET 320 1421 S 312.1781 $ 371,050 1 ACTUAL! ! is 1 PE2SGNkL I ACCT NO. 001407010014069 1 S99-CO BUDGET S 395 992 I I i I I 1996-971 1997-981 1998-99 I lS99-COI 1 ACTUAL! BUDGETI BUDGET 320 1421 S 312.1781 $ 371,050 ! is 1 PE2SGNkL I BUDGET S 395 992 WORK PROGRAM: Provide leadership for the Library and its nine divisions: plan for :he growth of resources and facilities. manage all budget and fiscal matters; and coordinate relations with local and State government. the Library Board. the Friends of the Library, and the Serra Cooperative Library System. I ;CAPITAL OUTWY i 01 I 4 8171 0 'MAINTENANCE 2 OPERATION I 276 0551 343 8971 447,933 ! PROGRAM ACTIVITIES: PROGRAM OBJECTIVES: oi I Eudqet Pretpantion: Prepare department budget: 1. Monitor and distribute account balances to all process invoices, warrants and requisitions; monitor expenditures; maintain fiscal records. divisions. 2. Refine automated fund accounting and on-order information. I Communitv Relations: Manage programs, exhibits, 1. Work closely with local media to promote the graphic arts, City and Library web site, and all Library. external public relations. 2. Sponsor at least one adult program and two exhibits per month. 3. Produce llyen. new!httefs, and other graphict for the Library and other City Departments. 4. In cooperation with the Friends of the Library. raise at least $25,000 through book and magazine solea 5. Design and menage City web site. Row- and Grants: Handk grants and reports at 1. Prepare detailed monthly statistics on Library local and State levels. Use. 2. write annual reports for SMe and local use. 3. Manage granta supported by State and local funding. PROGRAM: ADMINISTRATION FUND: GENERAL PROGRAM GROUP: LIBRARY PROGRAM ACTIVITIES: PAGE lW0 ACCT NO. 001401010014069 PERFORMANCE OBJECTIVES: Internal Manaqement: Library's divisions. Provide leadership for the Historic Preservation Education: Participate in and prompte public education pertaining to historic areas and sites. Phaue Proqam: Recognize historic sites by identifying vanous sites with numbered plaques that will eventually be part of a histoncal tour. 1 2. 3 1. 2. 3. 1. Supervise the Library's nine (9) divisions Manage facilities and resources Develop policies and procedures for all Library operations. Develop a new walking tour map and guide !o Carisbad's historic sites. Develop community activities and programs to promote historic preservation. Work with Carisbad Schools and Carlsbad Historical Society to sponsor educational pro- grams on local history. The Historic Preservation Commission will evalu- ate cntena for identification of histonc sites to be considered for the plaque program. SIGNIFICANT CHANGES: 1. The new main Library is expected to open in the summer of 1999. Three new fulltime positions are requested: 1) Principal Librarian for Public Seruices, 2) Library Assistant for programs and exhibits and 3) Mail Clerk . 2. Utility costs increased to cover a much larger new facility. 3. Postage costs increased due to increased volume and postage costa CITY OF CARLSBAD 1999-00 BUDGET PROGRAM SUMMARY PROGRAM: FUND: GENERAL PROGRAM GROUP: LIBRARY C I R C U LATlO N ACCT NO. 0014075 1996-37 1997-381 1998-391 3 scg-sc ACTUAL1 ACTUAL! BUDGET! SUEGET 460 3861 PERSONNEL I I I I MAINTENANCE & OPERATION I I jCAPITAL OUTLAY I I TOTAL I I I j 467 m1 REVENUE I lj I 0 I WORK PROGRAM: The Circulation Oivision registers all library patrons as library members and Internet users. The Circulation staff checks in and out rnatenals. sorts and shelves all library matenals It provides setvices to the Homebound and participates in the Braille Machine exchange program PROGRAM ACTIVITIES: WORKLOAD MEASURES: -- 1995-96 1996-97 1997,-98 Circulation : Registers library patrons and adult Internet users. Checks out and in. renews, reserves. 1. New Registrations: sons. and shelves library materials. Processes and 10,186 9,548 9,037 mails overdue, collection and resetve notices. Collects 2. Circulation Totals: fines and fees. 758,674 731,934 677,644 Hamebound Proanm: Provides library materials to patrons confined to home and to patrons living in Harding House, Villas de Carlsbad. and Cadsbad-by- thesea. 1. Homobound Circulation Totals: 1,615 Vlsuallv Impaired Pmcnm : Enrolls visually impaired patrons in provides talking book machines and tapes. Exchanges and pmvides repair for malfunctioning machines. 1. 8raillo Matwtals Circulation Totals: 854 Bnilk Inr?itute. Orders and SIGNIFICANT CHANGES: Circulation will absorb the Pages ar!d their duties from the Children's division. The Administration de& will be assignud to Circulation. CITY OF CARLSBAD PROGRAM SUMMARY 1999-00 BUDGET PROGRAM: REFERENCE SERVICES FUND: GENERAL PROGRAM GROUP: LIBRARY ACCT NO. 0014076 I 1996-571 1997-981 1998-991 : 399-cc ACTUAL' ACTUAL^ BUDGET! GUOGET PERSONNEL 483.45CI I I I MAINTENANCE & OPERATION 1% 'CAPITAL OUTLAY n L WORK PROGRAM: Libranans assist the public with infornabon needs, provide rnstructron m the use of msoums and perform resealch for local business. government, and the public. Refemnce support stan check in and organize library matenais such as penodicals, pamplets and maps for public use. PROGRAM ACTIVITIES: WORKLOAD MEASURES: Rofenncr So~ices: Respond to in-penon and Refenna Quutlonr: 05.441 71.988 74 534 telephones referenut questions, pmvld0 Rosrrves: 24.410 26,843 28,284 instruction classes and tours sew new and Clrrru, Book Talks 66 57 57 replacement matemls. give booktalka for cornrnunty groups --- 19SS-96 1996-87 1997-98 Infomation Desk: Oiradianal and Rrhml qucwtknr. Info OIIk Qwrtlom: 8.136 7,m 8 082 Prrlodlala: Man- a &action d 425 magazina Periodical Roquuta: 69.267 61.943 62 793 and 49 newspapon and nlltrd baddoe. - Cornputor Swlcw: kwld. pu#ic tnsbuctkn in tho Computw s.uch..: 647 1 .(ws 6.444 use of sdf-wvia computrra km hdudingth. Intomot. Contvlw to indu th. CaWd Journal and tho North County Tim. Carbbad mdii using computor soRwur. PROGRAM: CHILDREN'S SERVICES DIVISION FUND: GENERAL PROGRAM GROUP: LIBRARY ACCOUNT NO 0014095 , 1996-37 1997-38 1998-391 :955-:; 173 7441 S 169 '29; S 176 34Ci S 232 '-* PEiiSCNNEL MAINTENANCE 3 OPERATICN 1 31 6111 46 640 51 34CI 11 9CC I I I 'CAPITAL OUTLAY TOTAL I S 243 3-' I ACTUAL: BUDGET BUCGET BUDGE' IS I I 01 01 01 Cl I I I I I ~~ ,REVSNUE I I I 7 J 701 S 24337' NET COST S t WORK PROGRAM: The Children's Library serves children from preschool through junior high and introduces young people to the wonders of reading. The Oivision also assists teachers and adult students in education, child developme?' and children's literature. PROGRAM ACTIVITIES: WORKLOAD MEASURES: 1996-97 1997-98 1998-99 General Reference Services: Respond to in-person 1 Reference Questions, Readers Advisory Library and telephone questions, provide reader's advisory, Library skills instruction. group tours, and class visits. 24,140 23.541 24,447 Skdls Classes: Collection Development: Select new materials, 1. Print and Non-Print Circulation: .both pnnt and non-print. and provide collection maintenance and stack organization. There has been an increasingly heavy demand on collection activities due to limited houn and closures at other libraries. 238.429 221.471 21 0,684 Proamm Activities: Indudes Summer Reading 1. Program Attendam: Club, speual holiday and seasonal wonts. annual short story antssf $pdUng bee, pet show, and cultural ennchment -8. Introdticas children to 1 1,74!S 1,781 1,575 literature and creativii. Cooperative programs with th. Centra provide multicultural experiences. 3. CoopeKathre Multkulhrrrrl Programs with Arts 3.600 2.41 7 2.330 11,058 11,014 12,868 2. Summer Reading Programs (3 locations): ofnw: SIGNIFICANT CHANGES: 1. The new Library will be offering a children's computer lab which expands computer services to indude Internet Bass, word processing, and CD ROM solbare. CARLSBAD CITY LIBRARY SPECIAL FUNDS EXPENDITURE SUMMARY 1999-00 PROPOSED BUDGET EXPENDITURE SUMMARY AV INSURANCE FUND GIFTS AND BEQUESTS FUND ENDOWMENT FUND CLSA STATE REIMBURSEMENT FUND PLF STATE GRANT FUND BUDGET BUDGET i 998-99 1999-00 $63,500 $60,000 $46,500 $7,000 $0 $10,000 $1 75,950 $174,000 $47,885. $31,685 DIFFERENCE -$3,500 -$39,500 $1 0,000 -$1,950 -$l6,200 AV INSURANCE FUND: -$3.500 0 AV revenues continue to decrease each year, reducing the level of expenditures. GIFTS AND BEQUESTS FUM): -S39,500 0 Revenues are very sporadic and usually consist of contributions for memorial books. The Friends of the Library donates various amounts of cash to this account upon request. Their donations of equipment and materials to the Library are not reflected in this account. ENDOWMENT FUND: +% 10,000 0 This is a new hd, established by the donation of $250,000 by Mr. Ben Schulman for naming of the Schulmau Auditorium. The interest earned on this donation will be used to enhance Auditorium programming. CLSA STATE REIMB URSEMENT'FUM): -%1,950 Funds received will be used to enhance the collections at the Main and Cole Libraries. PLF STATE GRANT FUND: -$16200 L A portion of the revenues collected will be used to purchase a new minivan for the Main Library, a new microfilm cabinet for Genealogy and some software for programming and managing the new Auditorium. Not all revenues are appropriated in order to reserve for future needs at the new Library. Page 3 PROGRAM: FUND: A-V INSURANCE PROGRAM GROUP: LIBRARY A U DIO-VI S U A L I NS u RA NC E ~ ACCT NO. 1414070 ACTUAL1 BUDGET/ BUDGET/ BUDGET I 1996-371 1997-381 1998-991 :995-:: I 129.3931 63 5001 6C :CC, I MAINTENANCE 3 OPERATION CAPITAL OUTLAY O! WORK PROGRAM: Spectal Revenue fund to support Library audio-visual collection development, replacement and related supplies processing. and equipment. PROGRAM ACTIVITIES: PERFORMANCE OBJECTIVES: . . Collection Development: Evaluate, select, and 1. Select. order, and process at least 800 new order new and replacement audio-visual materials. videotapes. SIGNIFICANT CHANGES: AV revenues continue to decrease each year, thereby reducing the anticipated expenditures. PROGRAM: LI 8 RA RY G I FTS .I FUND: LIBRARY GIFTS/BEQUESTS PROGRAM GROUP: LIBRARY ACCT NO. 145401 0 MAINTENANCE & OPERAT ON 1 41 ,511 I 57 673 I 2 000 OI CAPITAL OUTLAY I I 1997-98) 1999-001 g96-971 BUDGETI BUDGET I -I I -I I -I s IS PERSONNEL 46,500 7 000 0 0 WORK PROGRAM: To accept gifts, bequests, and donati .ns to the Library. PROGRAM ACTIVITIES: Acquire Materials: PERFORMANCE OBJECTIVES: 1. Receive gifts from citizens, businesses. and cornmunlty organizations to purchase memonal books. 2. Manage gift funds and plan for current and future acquisitions of needed materials and equipment not available through the regular Library budget. SIGNIFICANT CHANGES: Expenditures are for books, publications, and supplies. An additional Ssoo, facebed thmugh a State grant. will be used to fund a State Sesquic0ntscm:aI Discussion Group Program in September 1999. This event will be coordinated with the Historic Prosmation Committee and the Historical Society. In addition. some funds are set aside to provide funding for the large staff copier in the new Main Library, to k nsqothtd with the vendor . PROGRAM: LIBRARY FUND: ENDOWMENT FUND PROGRAM GROUP: LIBRARY I ~ ACCT NO. 1754010 59949 1996-97, 1997-381 ACTUAL! BUDGET' BUDGET ,MAINTENANCE 8 OPERATION I I 10 coo! i I I WORK PROGRAM: This endowment fund is from the Schulman Auditorium donation. Interest earned will be used to fund Auditorium programming needs. PROGRAM ACTIVITIES: Auditorium Proanmmina: SIGN I FICA NT CHANGES : PERFORMANCE OBJECTIVES: 1. Provide educational and enrichment programs in the Schulman Auditorium to benefit the entire community. This is a brand new Endowment Fund, created in N 1998/99 through the donation of $250.000 by Mr. Ben Schulrnan. The Library will use only the interest earned each year to enhanca its Auditorium prognmming. PROGRAM: LIBRARY FUND: CLSA STATE REIMBURSEMENT PROGRAM GROUP: LIBRARY 1996-97 ACTUAL PERSONNEL 5 MAINTENANCE & OPERATION CAPITAL OUTLAY 0 ACCT NO. 1804001 1997-981 1998-99 1999-00 BUDGETI BUDGET BUDGET -s -j s -' s 174,000 0 0 WORK PROGRAM: Special revenue fund based on circulation fates to non-residents. Provides funding for increasing the collection with funds for the purchase of audio visual materials. books and publications as well as dues and subscriptions. PROGRAM ACTIVITIES: Acauire Materials: PERFORMANCE OBJECTIVES: 1. Plan for current and future acquisitions of needed materials and equipment not available through the regular Library budget. SIGNIFICANT CHANGES: Funds are being used to create a better balance between the collections at the Main Library and the Cole Library PROGRAM: LIBRARY FUND: PLF STATE GRANT PROGRAM GROUP: LIBRARY ACCT NO. 1814001 : “9-.:c./ 1498-g91 BUDGETj ACTUAL: BUDGETI BUDGET -I I 7 5001 I i I 1996-97i 1997-481 -, j j I -1 s I PERSCNNEL s MAINTENANCE S OPERATION I I I 1 I ‘CAPITAL OUTSY ! oj I WORK PROGRAM: Special revenue fund based on current papulation. Provides funding for any library needs deemed appropriate PROGRAM ACTIVITIES: Auditorium Purchases: Caeital Purchaser: Move appropriate capital purchases from the General Fund into the PLF fund in order to save General Fund dollars for other needs. PERFORMANCE OBJECTIVES: 1. Purchase event and meeting room management soflware. 1. Purchase a new vehicle for the new Main Library as well as a new microfilm cabinet for Genealogy. SIGNIFICANT CHANGES: Some revenue IS being reserved for unknown needs at the new Library to be determined at a future date. ITEM # CALIFORN LIBRARY-COURTS BUILDING p IA 0 BOX STATE LIBRARY 942837 SACRAMENTO. CA 94237-0001 MEMORANDUM TO: Public Library DirFctors FROM: LUGibson h Chief of Library Development Services DATE: February 19, 1999 SUBJECT: Public Library Fund AlIocations, 1998199 The certification of local revenue process for the allocation of the 1998199 Public Library Fund (PLF) appropriation has been completed and payment to local libraries has been initiated. , The list of public libraries qualifjing, together with their PLF allocations for 1998/99, is . attached. If you have questions or need hrther information, please contact Jay Cunningham at (916) 653-81 12. Attachment PUBLIC LIBRARY FUND Fv 1998199 (Payment Based on Population) Payee Alameda Free Library Alameda County Library Alhambra Public Library Alpine County Library Altadenrrtibrary District Amador County Library Anaheim Public Library Arcadia Public Library Auburn-Placer County Library Azusa City Library Banning U.S.D. Library Beaumont Library District Belvedere-Tiburon Comm. Library Benicia Public Library Berkeley Public Library Beverly Hills Public Library Brawley Public Library Buena Park Library District Burbank Public Library Burlingame Public Library Butte County Library Calabasas Public Library Calaveras County Library Camarena Memorial Library Carlsbad City Library (Cannel) Harrison Memorial Lib. Cemtos Public Library Chula Vista Public Library Coalinga-Huron Library Distrid Colton Public Library Colusa County Free Likwy City of Commerce Public Lib. Contra Costa County Likwy Corona Public Library Coronado Public Library Covina Public Library Daly City Public Library Del Node County Library Dixon Unif. 650 Library Cstrid Downey City Library El Centro Public Library El Dorado County Library El Segundo Public Library Escondido Public Library 1 2 3 4 5 At 100% Funding Proportionally Meets Total Cost of Funded Population Local Criteria PLF Program Estimate - FY 98/99 Appropnation Y/N (1 x $2.063) (1 xS1 17516) 72,500 541,350 90,400 1,200 49,300 33.700 301,200 52,500 142,745 45.050 27.140 22,250 10,950 27,850 107.800 34,050 21.700 74,500 104,OOO 36,750 201,600 19,550 38.350 25.650 73,700 4.560 56,700 162.OOO 18.500 4!5,950 18.550 13,050 807,900 111,500 26,800 48,900 103,400 28,900 21,220 99,700 37.850 147,800 16.400 123,100 1,871,955 16,744,034 1.596.803 184,947 1,310,000 513,548 5832.088 1,456,560 2,091,944 835,707 370,470 345.OOO 487,229 704,480 8,185,SOO 5,834,502 230,034 1,636,547 4,120,728 2.395174 1,260,617 492,385 414,'- 415,188 3,451,998 591,337 2,452,450 4.01 1,840 550,OOo 788,494 331,769 1,998,884 1 1,547,250 1,793,385 1,365,947 786,600 1,721,636 158,743 175,373 1,710,216 271,195 1,585,644 1,407,851 2,463,790 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y N Y Y Y Y Y Y Y Y Y Y Y v 149,568 1,116.805 186,495 2,476 101,706 69,523 621,376 108.308 294,483 92,938 55,990 45,902 22,590 57,455 222.391 70,245 44,767 153,694 214,552 75,815 415,901 40.332 79,116 52,916 152.043 9,407 1 16,972 334,208 38,186 94,795 38,269 0 1,666.698 230.025 55,288 96,755 213.314 59,621 43,777 205,881 78,W 304,499 33,833 253,- 85.200 636,178 106,235 1,410 57.936 39,603 353,961 61,696 167.749 52,941 31,894 26,148 12,868 . 32,728 126,683 40,014 25,501 87,550 122,218 43.187 236,914 22,975 45,068 30,143 86,610 5.359 66,632 190,377 21.741 53,999 21.799 0 949,419 131,031 31,495 55.115 121.51 2 33.962 24.937 117.164 44.480 173.455 19,273 144,663 ITEM # 7 ........ I ITEM # 8 Public meeting on the future of the COLE LIBRARY Current Bldg Safety Disruption of Svc Remodel costs -vs- New Results of the questionnaire as completed by attendees at the Public Meeting 2/ 25/ 99 5 3 3 12 1 1 20 2 4 2 7 9 6 3 i 1 1. 2. 3. 4. 5. 6. bldg access to library Students in this area not having continuing Time of construction Are you a resident of the City of Carlsbad? 39/ YES 1/NO 1 I 1 I I 1 Do vou currently own property or live in the immediate neighborhood of the librarv on Carlsbad Village Drive? 26/ YES 14/ NO How often do you currently use the library? 10/ Once a week or less 2y More than once a week y Once a month or less 5/ More than once a month l/ Once a year or less O/ Not at all Your current age group? lfl8-25 3/26-39 14/40-55 20/ over 55 Please rate the four alternatives being considered for the Cole Library Alternative A - Renovation for Future Expansion - Requires closing & temporary relocation of services during construction Alternative B - Renovation G. Addition - Requires closing & temporary relocation of services during construction & cul-de-sac on Laguna and Elmwood Alternative c - New Construction - Existing building remains open until completion of new building. Requires cul-de-sac for Laguna and Elmwood. Alternative D - Inten’rn Impmvemenfs - Requires temporary closing of facility for completion of work. What issues are of most concern to you? (Please rank.)- I Best Senice trogsibk 111 I I r- ~ 1 I ElmwoodStreet Ill I I I ~~ I Maintain volume of matm’al at Cole I 111 I I I I Spending to relocate instead of building new I I 111 1 I 7. Do you have any concerns not addressed above? (see sepwute sheetjiw comments) Not everyone responded to all questions and many chose only ow Altrmatmr. In those c~lscl that choiac WIU rated as first. 990”; Public Meeting Questionnaire responses to Question #7 990225 ~ Need excellent library services in North part of Citv with a new building - No concerns, start Alternative C as soon as possible Alternative B looks meat - - efficientlv utilizes available space/ property with least disruption Arts Office should be in main building New zonstruction would provide a safer buildinq and 1 like the plan Will there be amenities like a small amphitheater or indoor theater, fountains, public meeting - rooms? Make CUI de sac on Elmwood a no oarkine; area; Make buffer on north side of new parking lot so it is not visible from homes on Elmwood. I live on Elmwood and am concerned about traffic and parking on mv street. I’d like a CUI de sac but don’t want people to park on mv street to EO to the librarv. I also like the rural nature of Elmwood and don’t want street improvements. How long will Cole be closed during move to La Costa” ? How lonp: will Cole be closed after move and until completion for each Alternative? If alternative C is amroved, would the 46-space r>arkinv lot (or a Dortion thereon be desimated 1 for WilltheArtsOffice buildinn - be moved or will it be torn down & a new facilitv built? Will Elmwd Street cul de sac end be a no-uarkinsz zone? (red curb h sim PO s ted ) ?; Will anv consideration be given to providinp - access to the 46 space lot from Laeuna Is a traffic simal feasible at the uarking - lot entrance? (Alternative c). If not, what about a flashinn vellow light and/or a reduced sd zone? ’ Public Meeting Questionnaire responses to Question #7 990223 (7iiith repard to Alternative D) Increased lack of services in old Carlsbad causing - less pull towards old CarIsbad thereby increasing; - a hiph - -vs- low income (Socio/ Econo) division; That a librarv remains at the current location No Alternative other than C is acceptable Getting; the new librarv built as soon as possible. Having a meeting room once apain. - Keeping the Genealow section where handicap patrons can pet - to it easily. The cost to build a new building - will be much more cost-efficient than renovating - or improving. - Building - costs will EO - down. I guess - you really need more space for computers and more books. I love it like this,. It might become too impersonal later on Note onlv “B” has one parking lot and entry to C.V.D. which is the onlv safe alternative. One entrance and parking - lot is very important, Alternative C has an entrv to C.V.D. across from Fire Station at crest of road. Scheduled La Costa Librarv construction completion can be accessed w/o maior hardshiu bv most residents now and future needs. Another maior libraw cost does not seem warranted at this time; however, improvements - to the present librarv are warranted/ upgraded facilities necessarv; rc s CALIFORNIA STATE LIBRARY February 9. 1999 Clifford Langs Carlsbad Public Library 1250 Carlsbad Village Dri\.e Carlsbad. C.4 92005- 199 1 Subject : LSTX 1-9, Fk' 1998,99. LVP97. Grant Award $40-4654 Title: InFoPeople Expansion and Support - Cycle 4 Dear Mr. Lange: I am pleased to approve your grant application for the above named project for a total of S6.000 in federal Library Services and Technology .Act (LSTX) funds. effective immediately for the period ending September 30, 1999. The State Library primary consultant assigned to this project will be Mark Parker. telephone (9 16) 657- 1892. Please work with this consultant in implementing your project. hly staff is ready to assist you in making your project a success. Awards are made for the follou.ing site (5): Carlsbad City Library The InFoPeople Project has had a remarkable impact on many of California's public libraries. It has been instrumental in bringing the Internet into many libraries and has developed excellent training and support programs. This Cycle will bring the total number of public library sites participating in the project to 530. This is more than one-half of the public library outlets in California. This award supports the purchase of two Internet workstationspd provides a subsidy of $1 .OOO for Internet connectivity during this grant year. The workstations must meet the minimum specifications listed in the enclosed documentation; anything exceeding these specifications is acceptable. One of the workstations must be located in the public service area described in your grant application. or in another public service area approved by either the InFoPeopie Project Coordinator (Holly Hinman, 626-796-0913) or the State Library Technology Coordinator (Mark Parker, 916-657-1 892). peh+ The second workstation should be located at a reference desk or other approved public service desk unless public setvice staff already has Internet access, in which case it should be located in a public service area as approved. The deadline for equipment acquisition and installation is August 1, 1999; failure to meet this deadline may forfeit your library's participation in this program. Since many jurisdictions restrict purchasing activities near the end of the local fiscal year, you should plan to move forward as quickly as possible to insure that you will meet State program requirements. If you encounter difficulties in meeting the deadline, please consult with the Project Coordinator or State Library Technology Coordinator. Should the cost of obtaining workstations meeting the InFoPeople Clifford Lmge -9- d February 9. I9W requirements be less than the amount awarded. remaining grant funds may be used for consumabIes such as paper. maintenance, and other operating expenses directly related to the grant purpose. Please note th3t the workstations acquired through this grant must be used for the original Project purposes for ti\.c (5) years or the life of the equipment, whichever comes first. If you cease to use the equipment for public access to the Internet. the State Librar); must approve the disposition of the equipment. Please also note that the subsidy for Internet connectivity must be encumbered by September 39. 1999. and expended by October 30, 1999. In light of this requirement, you should explore annual service contract options with your Internet Sewice Provider. If you do not need to use the subsid:. for connecti\.ip. you may use it for other Project-related purposes. with approval from the Project Coordinator or State Library Technology Coordinator. Public Internet access may be initiated at any time after the equipment is installed and operational. and after the Lk-ritten community plan is filed. The communip plan must be filed no later than December I. 1999. and public access must begin no later than January 1,2000. Attached to this award letter are a tirneline of required activities and the reporting requirements associated tvith this grant. Once again, let me express my thanks for your participation in this excellent program. Funds allowed are as follows: Cateeorles Salaries and benefits Library materials Operating materials Equipment (items over $5,000) Program Award Indirect cost (up to 10%) Total 1998i99 moved Budget - 6,000 - -9- $ 6,000 On September 30, 1999, this project will be officially closed and no new expenditures may be generated nor funded project activities occur. All unexpended and unencumbered funds must be returned by November 13,1999. This project is allowed 60 days to liquidate encumbrances which were incurred prior to September 30. After the 60 day period, all encumbered bds which have not been liquidated must be returned to the State Library. - Clifford Lange -3- February 9. 1993 Reporting on financing and program activities is required on the forms enclosed. X final nartati\.c report and 4th quarter financial report only. are required and are due within 30 days after the close of the project. by October 20. 1999. The final liquidation report. if required, is due and must be submitted by December 15. Thus, all reporting regarding this project must hate been received ;It the State Library by December 15. 1999. Failure to provide timely reports is a serious breach of3 grant recipient's administratix.e duty under the grant program, which may result in federal audit exceptions against the state and the loss of LSTA funds. The State Librarian may extend the final reporting deadline for good cause. Requests for extension beyond the final deadline must be received in Lvriting at least 30 days prior to the deadline at the State Librarian's oftice. r.- .A11 required reporting materials are attached to this letter. This letter and the enclosed list of LST.4 procedural requirements amend the Consolidated ApplicatiodGrant Award Certification document and must remain a part of all your existing copies. Best wishes for a successful project year Sincerely. Dr. Kecin Stam State Librarian of California Enclosures cc: Jay Cunningham Colette Moody Mark Parker Holly Hinman, Project Coordinator Accessing Information The Q Series' Web technology enables your library to become a hub for multiple collections ot information. This can include your own collection. .i branch librar1;'s collection. csternd information sources, multimedia. or elecrronically published documents. With [he Q hies Info Q module. you can mandge And xcess internally generated, mission criticd full-test documents or other non-commercial, proprietary rnxerids. These could include technisd reports, lrgd briefs, patent information. engineering dranings. case files, relevant Iegisimon. and so forth. The Q Series' search tools can give you access to dI these information resourxs regardless of their location or materid format. The result is timely access to the right inforrmtio:: via a single user incerface. Databases Software r-1 MARC Bibliographic:ltems .I: .I I b MARC Authorities Images/Multimedta NTNNIX Patrons rilnntr - MARC Holdincslterns b,."..." 239.50 I I. vu-nvwu Q I\ Routinq I FUIIT~X~ I ~d~rocessing I Presentation Software spmdsheets ' ,m Localoatabases - Relevance ranking ke)?vord - Powerfui refining of search results - Boolean, proximiy and adjacency - Hvpersearch linking to other records - LRLs embedded in bibliographic searching searching records to provide Internet connectivity content - Links to electronically published Cataloging - Labeled or tagged fields for MARC - Browse and select authoriry headings - Fast linking of records to images, full-text documents, etc. - Global search and replace - Blind cross reference prevention editing Serials - hianagement of any mulri-part - Quick check-in of sed irmcS - Standard publication pptnmr - Irregular issues accommodation - Automatic holdings summary - Print routing slips at check-in - Electronic daiming (planned) materials available as templates creation - Access to internal, mission criticd - Full text searching & retrieval - Support for standard elenronic file formats including ASCII, word processing, databases and spread sheets documents Information Quest (la) c Access to tables of contents, abstracts, and full-text content of ekctronic journals Circulation - Library-defined due datulfine - Check-our, check-in, holds. ds, - Flexible borrower record - Temporary circulation records - Send notices via e-mail, hx or postal structure renewals mail Acquisitions - Efficient ordering workhv - Hierarchical fund accounting - Multiple currencies support - Multiple order typa suppo~ - EDIFACT C~CC~ONC bn _._ - - - interchange transactions (phd) Reporting - GUI-based RCPOK Writer - Comprehensive. predefined reports for each module I ITEM # 11 1 c. 0 z e- (* c J 0 Is Y) a c a*. V > Uh > 8- .. Q c a e * A n 0 2 L II) Y > c 0 8 a > e 0 a II t < n* u (II