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Home My WebLink About1999-04-21; Library Board of Trustees; MinutesITEM # 2 MINUTES MEETING OF: DATE OF MEETING: TIME OF MEETING: 3:30 PM PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES April 21, 1999 Council Conference Room CALL TO ORDER: Chair Seena Trigas called the meeting to order at 3:37 PM. ROLL CALL: Present: Library Board Trustees Baron, Gleason Huss, Tarman and Trigas. Absent: None Also Present: Cliff Lange, Library Director Geoff Armour, Assistant Library Director John Cahill, Municipal Projects Manager Mig Chaney, League of Women Voters Liaison Carol Baird, NSCGS Liaison Sal Savastio, Friend's of the Carlsbad Library Liaison APPROVAL OF MINUTES: The minutes of the March '1 7, 1999 meeting were approved. MONTHLY LIBRARY DIVISION HEADS REPORTS: Trustee Tarman was pleased with the number of new tutors currently in training for the Adult Learning Program. Assistant Library Director Armour commented that the recruitment of new tutors has been successful partially to the greatly improved cooperation between the Oceanside literacy program and our Adult Learning Program . Trustee Trigas asked for additional information about the joint meeting on the Carlsbad High School cooperative literacy program. Assistant Library Director Armour responded that he had asked the Adult Literacy Program Coordinator if the school board as well as the school were involved in the pilot program. She confirmed that the program has been cleared from the Special Education Library Board of Trustees Minutes of ADril 21, 1999 Meetina Page 2 teacher up through the Special Ed Director to the High School Principal up to the District. He also explained that there is a move to involve more of the general population of the student body rather than just the Special Ed students. Statistics available indicate that as many as 50% of the special education student body are severely mentally disabled students or students with significant behavioral problems. They are planing a screening process and those students who are developmentally handicapped will not be involved with the Adult Learning Program. They are seeking parent’s permission for their students to participate in the program and to ride with the teacher to and from the classes. He concluded by pointing out the appearance of more and more articles in the newspaper identifying the need to improve the reading skills of the students in California and literacy throughout the state. Trustee Tarman concurred and commented that there is a big push right now not only in the State but nationwide for increased literacy. LIBRARY BOARD COMMENTS: Trustee Trigas announced that she was resigning from this Board effective immediately as she has been appointed to the City’s Planning Commission. She has been involved with the Library Board since 1981 and expressed her continued support. 1999-2000 BUDGET: Library Director reminded the Board that they had requested and received through the mail additional information on the new budget. He also reported that the budget presentation to the Leadership Team was last week, but at this point we do not know the results. The big focus in the discussion was the Gallery Director position which is actually in the Arts Office budget but still part of the library, and the upgrading to a full time position the current Library Programs and Displays coordinator. Trustee Trigas asked when the budget would be presented to the City Council. Library Director Lange responded that usually there is a public budget workshop and then the budget goes to Council, probably in June. Trustee Baron asked if the way the request for additional resources was structured represented a format established by the City and was told she was correct. She then asked for clarification as to what exactly IS a Principal Librarian. How does one get to be one? What is one qualified to do? why do we need one now and didn’t need one before? Library Board of Trustees Minutes of April 21, 1999 Meeting Page 3 Library Director Lange responded that the need was primarily due to the size of the operation. There are currently too many people reporting directly to Geoff Armour so it‘s a span of control issue. The new building is a much larger facility and there will be a lot more activity. It is a workload issue and will provide closer supervision of the public service divisions. Trustee Baron had several questions regarding the nature of the position and the qualifications. Library Director Lange responded that the position would be a management position, and Assistant Library Director Armour interjected that the actual job description and announcement had not been developed nor the position approved at present. One requirement would be significant supervisory experience. Trustee Baron summarized her understanding of the discussion that the position was dictated primarily by the increased size of the library and had been recommended during the planning stage by the Professional Library consultant. In addition, the qualifications for this position would reflect those throughout the profession. Trustee Baron also had questions about the Programs and Displays position proposed as a new full time position. She asked when exhibits came to be part of the “standard fare’’ for Ii braries. Library Director Lange responded that thirty-two years ago this library began displaying art exhibits and that most libraries also provide exhibits. Trustee Baron asked if the shipping and receiving clerk position being requested was a courier service between the library locations or an internal position only. Assistant Library Director Armour responded that the clerk would be based internally at the new library, as we currently have two part time employees who are couriers. He continued, there is no other department in the City that receives the volume of mail and deliveries that we do. There was discussion about the total exchange of employees between the current branch and the new library. Trustee Baron was concerned that all the familiar faces which the public associated with each facility, would be gone. Assistant Library Director Armour explained that many of the public service employees will be staying at their current geographical locations to accommodate both the patrons and our employees. There being no further discussion, by proper motion the budget was then approved unanimously by the Board. Library Board of Trustees Minutes of April 21, 1999 Meeting Page 4 COLE LIBRARY UPDATE: Library Director Lange reported that the City Council last night accepted the feasibility study and directed that we implement Alternative 0, which is the interim fix-up. He continued that the Council all want to build a new building here, but there is not enough capital money available at this time. There are too many other demands such as vitally needed streets and roads. There is $1.9 million dollars in the budget to do the renovations. The Council was unanimous in their support of a new building at a later date. Trustee Tarman asked if the upgrade and renovations would be done right away. Library Director Lange said one of the chief concerns, evident in the public survey, was the length of time this facility would be closed, and therefore, to minimize that the plan is to begin renovations as soon as possible. Library Director Lange continued that there is a lot of work to be done, including shelving to be relocated and reorganized and the painting and new carpet, but he hopes that that the facility will not be closed for more than two months. Trustee Trigas asked if part of the $1.9 million would be used for new wiring to support I more computers and was told that the building will be re-cabled and all the dumb terminals will be replaced with PC’s. There was some concern expressed by NSDCGS President Baird as to the advisability of spending $1.9 million dollars to renovate this building if the City Council could approve the construction of a new building in less than ten years. Trustee Trigas responded that the building needs work for safety issues and upgraded wiring. She continued that we could not continue to provide services at this location for even five years without doing some of the renovation work. Assistant Library Director Armour asked Municipal Projects Manager, John Cahill, to comment on the extent of the renovations as recommended. Manager Cahill explained that $1.9 million will not go far towards upgrading the entire building to current codes. Staff has already identified a priority list of things which need to be done, including replacing all of the framing glass in the building and the exterior screen walls. He continued, those two things plus the rewiring will probably take up the “lions share” of the money. Trustee Tarman asked when the current library would be closing. Library Board of Trustees Minutes of April 21, 1999 Meeting Page 5 Library Director Lange anticipated it would close the first of September and be closed through the end of October. He explained that currently they are looking at the feasibility of doing some of the work without closing the facility, to further minimize the disruption in services. NEW LIBRARY PROGRESS: Library Director Lange turned the floor over to Municipal Projects Manager Cahill to bring the board members up-to-date. He reported the building is 83% complete. The contractor is pursuing a late May completion date with some days as many as 80 different tradesman in the building. All the seats have been installed in the Auditorium as well as the sound walls and carpet. The gallery is essentially complete with the exception of the lighting. There is finished paint and carpet in the Media Services and Technical Services areas as well as most of the adult reading and stacks areas. Drywall is completed on second floor and clerestory wood paneling is going in. Manager Cahill was quick to point out that once the contractor turns the building over to us the Library staff work is just beginning. We have over $1 million in computers to be connected, library shelving, library furnishings, office furniture and the 200,000 volumes of the collection to be installed. In addition there is a large audio-visual component to be installed. This is to allow for a direct feed to Daniels Cablevision which is essential as the City Council has expressed intent to hold some of the City Council meetings in the new auditorium. Library Director Lange announced that we have determined September 25"' as the Grand Opening Day. Trustee Tarman asked if all the stacks will be removed from the Cole before then can begin any of the renovations. Assistant Library Director Armour said that would not be necessary. They will move them around during the renovations and then install them after the new carpet is laid. DIRECTOR'S REPORT: Library Director Lange reported that we have filled two positions that were approved for this year's budget. They are Library Assistants in Children's and Reference. The recruitment for the full time graphic artist is underway at present and we anticipate hiring around the first of June. The AV contract for all the high tech equipment for the auditorium was awarded by Council a few weeks ago. Library Board of Trustees Minutes of April 21, 1999 Meeting Page 6 The Office Systems furniture is scheduled for a final wrap-up next week and should be delivered on schedule. The Annual Literacy Program pot luck was last Saturday night and was very successful. They had several learners stand up and tell their individual stories which are always moving. Trustee Baron commented that she had attended and the it was a real “feel good” occasion. The food was good and the success stories were wonderful. She was amazed at how often the word “shame” came up in their stories. She was disappointed that there was not more recognition given to the tutors who volunteer their time to make this program such a success. Trustee Baron asked if we had received the donation for the Gallery. Library Director Lange responded that Mrs. William Cannon was present at the City Council meeting last night and made the first installment payment of her $250,000 pledge. Friend’s President, Tam Cannon, was on hand to receive the check. SERRA ADVISORY BOARD: No report. FRIENDS OF THE LIBRARY: Mr. Savastio reported on the highlights of the last Friend’s Board Meeting. The net proceeds of the February book sale were nearly $8.000. They have budgeted $5,000 as a contingency fund to cover start-up expenses for the new Foundation, and approved an allocation of $1500 towards the expenses for the Gala planned for the new library grand opening. He also reported on the results of the recent volunteer survey. They concluded that there is a need for a Volunteer Coordinator to identify, track and properly recognize the many volunteers presently engaged in work programs for the library and recruit additional volunteers for the Friend’s book store. A member of the Friends has donated a large stuffed bear for the Children’s Division in the new Library, and Janell Cannon has agreed to paint a mural for one wall in that division. In conclusion, he reported that they were investigating the possibility of accepting credit cards for purchases at the new book store. Library Board of Trustees Minutes of April 21, 1999 Meeting Page 7 Trustee Baron asked if there were copies of the membership survey results available for this board and if so, could they be included in next month's Board packet. GENEALOGICAL SOCIETY: Presjdent Baird reported that their membership numbers are down as are their finances. They are holding a yard sale the first of May and are planning additional functions to try to increase both figures. Their primary concern is the closing of the existing library building. The tentative plan for the fall seminar is October grn but since the building will no doubt be closed for renovations it might not be advisable to even hold the seminar. PUBLIC COMMENT: None. ADJOURNMENT: By proper motion, the Regular Meeting of April 21, 1999, was adjourned at 4:47 PM. Respectfully sub itted, (r" /- Cissie Sextdn Administrative Secretary I ITEM # 3 ADULT LEARNING PROGRAM Monthly Report: March 1999 1. Tutor Intake and Training Fortunately, the number of calls from potential volunteer tutors increased significantly in March, and seven new tutors were trained on March 26-27. The increase was due primarily to 2 recruitment efforts: 1) the volunteer survey conducted by the Friends of the Library and 2) an article in the North County Times describing the urgent need for tutors at the Oceanside Library's literacy program. The close cooperation of Carlsbad and Oceanside's literacy programs resulted in Oceanside's referring Carlsbad callers to our program. 2. San Dieyo Council on Literacy Program Coordinator Lynda Jones is serving on the steering committee for the strategic planning process of the San Diego Council on Literacy. The committee met weekly in March, drawing together ideas fiom several focus groups and drafting a vision, mission, and strategic objectives for the cooperative literacy movement in the county during the next 5 years. Lynda also attended the Board of Directors meeting on March 10. - 3. Carlsbad HiPh School CooDerative Literacv Promam On March 16, the Adult Learning Program staff and Carlsbad High School teacher Judy Gaitan met to evaluate results of the expanded and revised high school tutoring program thus far in the second semester. One issue of importance is developing criteria for the school to use in the fhre for appropriately placing individual students in this program. Another issue being addressed is how to ensure quality instruction for every student as the number of students grows and each student works with several tutors. I 4. Southern California Library Literacv Networ k (SC LLN-) All library-based adult literacy programs in Southern California belong to the Southern California Library Literacy Network (SCLLN). On March 18, the bimonthly meeting of SCLLN program coordinators was held at Malcolm X Library in San Diego. Program Coordinator Lynda Jones attended and participated in a discussion of the challenges facing literacy programs in large versus small library jurisdictions. In May, to celebrate the 15"' anniversary of the California Literacy Campaign (library-based literacy programs in the state), a convocation for all 100+ program coordinators in the state will take place at Lake Tahoe. CARLSBAD CITY LIBRARY CENTRO DE INFORMACION Monthly Report March 1999 1.- Adult ProPramminP. On March 11, at the Senior Center Auditorium the Centro de Inforrnacion set up a presentation about employment opportunities. The presentation was conducted by Jess Sanchez from Employment Development Department, Steve Schick fiom Volt Services Group, and Linda Potter from Community Resource Center. The presenters explained to the audience about the kinds of opportunities available and what training would be needed. Handouts and informational materials were distributed to the audience. 2.- On March 4, in conjunction with the Children’s Department at the Main Library and the Carlsbad Arts Office, the Centro de Inforrnacion celebrated Multicultural Week with a special program. Children and parents enjoyed a group of dancers performing ancient classical dance fiom Eastern India. On March 5, the Home-Base Head Start Program had a special storycraft at the Centro with the participation of the parents. Children’s ProPramminP. Regular bilingual storycraft programs continued during the month of March. - 3.- Serra Ethnic Services Committee, On March 17, members of the Serra Ethnic Services Committee held their bimonthly meeting at the Centro de Informacion. The committee evaluated and reviewed several matters related with the Book Fair that was held at Malcolm X Branch Library last November, and some decisions were made for this year’s Book Fair. The committee is also working on another project, the Allensworth Traveling Display. In 1908 Colonel Allen Allensworth was the founder of the town of Allensworth, the only town in California founded and built by Blacks. The display will have memorabilia such as copies of newspapers, letters, and pictures. 4.- Staff DeveloDment Committee. As a member of the StflDevelopment Committee, Centro Supervisor Lizeth Simonson worked with Linda Rockafellow fiom Graphic Arts in producing a photoboard for Centro. The photoboard includes pictures highlighting the services that the Centro provides in the community and a map that shows the exact location and hours of operation. The photoboard will be displayed for staff and the public to see at the Main and La Costa Branch Libraries. 5.- Carlsbad Youth Enrichment Services. On March 8 and 15 Centro Supervisor Lizeth Simonson met with members of a subcommittee to design and create a survey. This survey will help to gather information and opinions from the community as to how the property at Pine School might be used, as well as what kind of programs they would like to see at this facility. The proposed survey will be presented to the Y.E.S. membership for their review and approval at the March 17 meeting. CHILDREN'S SERVICES DIVISION MONTHLY STATEMENT March 1999 March was an exciting month for young people in the Children's Library. Nearly 2600 reference questions were answered by Children's staff. Regularly scheduled programs such as Storyhour. Stoccraft, Storytime, and Prime Time Club had excellent participation by parents and children. This month. forty-six propms were offered to pre-school and school age children with an attendance totaling nearly 4,000. The 5* Annual Multicultural Festival had much to do with the increase in programs and attendance for the month. The Multicultural Festival "By Kids for Kids" is a joint effort presented by the Children's Services Division and the Carlsbad Arts Office. The Friends of the Carlsbad Library always provides the financial support for this wonderful week-long program. This year the Festival began and ended at the La Costa Branch Library. Other locations for the programs were Harding Community Center, Carlsbad Cultural Arts Center, Centro de Informacion, Valley Junior High and the City Council Chambers. VaIley Junior High, a new venue, was highly successful with over 845 students and teachers attending. Nearly 3.000 students, teachers, and parents attended sixteen perfonnances which were enthusiastically received by all. ' - . Children's staff were very busy in March due to the many class tours scheduled. Even though it was a rainy month, there were ten class visits from the local elementary schools. During these visits students are orientated to the services and materials which we feel are important to them and their families. Computer infomation is presented and library slulls are taught to groups who request it. Classes on tour are also entertained with either story telling, book talks, puppet shows or a combination of these. COLLECTION DEVELOPMENT AND ACQUISITIONS STAT I ST I CS RE PORT March 1999 Current Month -_--_________________________ - - - Items Received BhT Direct PMSC Total Books - Adult --___--------- ----- --_-- _-_-_-_-- - - - Main 555 243 798 Branch 226 54 280 Centro 0 51 51 subtotal 781 348 1,129 Books - Children Main Branch Centro sub t o t a1 377 43 247 60 0 12 624 115 Audio - Adult 269 26 i Current Previous Fiscal Fiscal Year Year to Date to Date __________-_-_-___-_ 5,412 4,810 1,660 1,055 335 133 7,407 5,998 420 2,211 1,840 307 . 1,762 714 12 17 1 154 739 4,144 3,007 295 1,701 1,338 Audio - Children 22 57 79 276 359 Video 1,064' - 56 45 210 311 1,417 Total Received 1,752 591 210 2,553 14,945 11,766 B & T = Wker i5 Taylor PMSC = Professional Media Services Corporation Genealogy & Local History Division Fiscal Year 1998/1999 Statistics March 1999 Resezch acuv~ty: Mlrch 1999 Slarch 1998 Reference questions 1.423 1,362 Regwered researchers 96 2 891 Computer users 265 22 8 Circulation 169 158 Inhouse usage 2,746 773 Holdings: -1dded Added March 1999 E1 998/99 to date Genedogs Son-Circ 50 530 Microfilm 5 47 Microfiche 0 2,834 CD 6 8 Genralogy Circ -1 -27 -4ctivities with the North San Diego County Genealogy Society: March 1999 Much 1998 Volunteer hours 64 48 Programs 4 4 Program attendance 192 177 NSDCGS donations $1,225.60 $1,488.45 Donated books 27 53 R1998/99 to dn 11,935 7,115 1,887 1,268 16,588 ,Added FY1997/98 626 -35 117 4,757 28 Total 1999 to date 159 11 509 $4,328.85 75 FI-l99':,3S 14.737 10,711 1,411 1,850 5,136 To rJ1 18,204 . 87.5 7744 1 1 17,837 246 Total 1995 538 40 1,705 $14,209.00 260 Carlsbad San Diego Countl; Los .ingeles Couny Orange Couny itrerside Couny S3n Bernardmo Co. Orher CAfornia Cos -1labama .ilas ka, .inzona .irkansas Colorado Connrcncut Delaware Flonda Georga HaWlii Idho Ihois ' Ind~ana 1 ow3 Lnsas Kentucky .\lake Jlaryland Massachusetts Shesota llississippi lfiSSOUn llontana Nebraska Sevada Sew Hampshire Sew Jersey Sew Mexico New Yo& North Carolina Ohio Oklahoma Oregon Rhode Island south Caroh South Dakota Tennessee Texas Utah Vermont Washington Washington, D.C. Wsconsin .\LiChlgan PeMsyIvania Vigvvl west Virginia Wyoming March FY M 1999 1998/99 1997/98 174 591 24 53 46 3 0 0 26 0 0 0 0 0 0 0 0 0 0 0 2 0 0 0 1 0 3 0 2 0 12 0 0 0 0 1 2 0 1 3 0 0 0 0 0 0 2 0 0 3 0 0 6 0 - 1,339 4,365 191 153 399 13 54 1 0 60 1 0 1 2 0 2 0 6 2 1 1 4 0 6 3 3 4 1 8 0 19 6 0 0 0 5 4 8 3 12 3 0 0 0 0 8 10 1 4 10 1 1 25 1 1 - 1 ,-8- ',230 201 63 1 34s 32 133 1 100 3 3 0 15 1 0 3 1 1 1 3 1 4 1 8 1 30 26 2 2 1 10 2 7 3 10 6 1 3 2 4 6 9 0 6 19 1 1 0 2 1 - 9 - 3 1 - 7 3 Guam England Germany Ireland Sleuco Total 0 0 0 0 3 2 0 0 0 0 0 3 962 7,064 10,711 9 7 - - 7 - U4 COSTA BRANCH LBIRARY MONTHLY REPORT MARCH 1999 MARCH CIRCULA TlON Branch circulation totaled 25,125 items for the month. Of this total, 12,495 adult items, 9,762 children’s items, 2,814 video tapes and 54 CD ROMS were checked out. This was an average of 931 each day or 86 each hour. The total number of items checked out increased 1 1 % over March, 1998. USERS This month’s user count was 20,648. An average of 764 people used the Branch each day which was an average hourly rate of 71. The total number of users increased 3% over March, 1998. CHILDREN’S AREA Activity in the children’s area was highlighted by class visits, a special puppeteer, Kathy Felker‘s program which drew an audience of 80, and this year‘s multicultural program of Irish Dancers. Children’s coordinator, Pat Hatfied - (known previously as Pat Brunini) also conducted a school visit, reading to the second grade at Flora Vista Elementary. NEW MAIN AND COLE LIBRARIES Branch manager has been working on a variety of projects involving the new main library. Field measurements were made for the shelving at new main. Shop drawings are due mid April. A decision to go with a tile system for shelving signage was made. Signage specification are being drawn and will need to go to bid in April. The time capsule was placed in the ground when crews were working on the courtyard hardscape. Letters were sent to the City Council, Library Board, and Friends of the library, requesting documents to be put in the time capsule at the time of the library‘s dedication. Cole library was not neglected. The Branch manager has also been working on several aspects of the Cole renovation project. She has been working on staffing plans, shelving layouts for the general collection, office layouts for staff, and met several times this month with Mary Van Orsdol and staff on reorganizing the Genealogy am. The Branch manager is also working with staff on orchestrating the move. Also involved in enhancing the Branch Children’s collection to fit the increase in circulation at new Main, the Branch Manager selected nearly $20,000 in titles to create depth and increase scope of collection. Another $25,000 will be selected by the end of April. rc 0 E is I FY Last month 12937 JAN FEB MAR APR MAY JUN Calendar YTD (1/99-present) 68,140 Fiscal YTD (7/9&present) 2&l, 142 GRAND TOTAL 99-00 PublishingPomCoum This month 27,W REFERENCE ACTIVITIES for MARCH, I999 Reference Questions totaled 5643 during the month of March, a decrease of 522 over last year. Reserves totaled 2698, an increase of 17. Online Searches totaled 1196 , an increase of 505 over last year. This figure includes Public Internet Access sign-ups, which totaled 1170 during the month of March. sent to other libraries. Information Desk. Library Skills Class. Interlibrary Loans totaled 103 items received and 140 items were Also in March, there were 412 questions answered at the During the month of March, there were: 2 Internet Classes and 1 - The Reference Selection Committee met on March 4: $400 was spent on updates and $1380 was spent on new titles. Char Kennedy attended a Recordskeeping Committee Meeting on March 1 and an Automation Committee Meeting on March 4. Char also attended a presentation of a proposed online system from EOSi, a company in Carlsbad. Callie Ahrens attended a Staff Development Meeting on March 18, an Investment in Excellence Board Meeting on March 23. Suzanne Smithson attended several Citywide Web Committee meetings during March and the committee selected a vendor. Suzanne also went to a Serra Young Adult Committee Meeting on March 25. Char Kennedy and John Quaterone spent March 17 and 29 interviewing candidates for 2 Library Assistant I openings for computer lab managers in the new Main Library. Technical Senices Report March 1999 In >larch. Technical Services staff added 1.930 new print items and 636 audiovisual items to the library’s collection. They deleted 1,546 print items and 214 audio\,isual items from the database. Patrotis usin: home computers dialed into the catalog 1 S9 times. On March 1. a network consultant from DRA Inlex installed and configured the libray‘s neu NT Server. The sewer nas added to our hardware so that we could use the cornpan> ‘5 new web-based interface to the Inlex system. DRA Web2 allows the catalog to be searched using any graphical Internet browser, such as Xetscape Navigator or Microsoft‘s Internet Explorer. The latest release also adds support for non-graphical browsers. such as Lynx, which are used b> the visually impaired. Because the computer on which our database is currently stored is obsolete and underpowered, and because the new interface must be run on PCs instead of on the dumb terminals that we currently use for both public and staff access, we aren‘t able to give the public access to the Web:! catalog interface at this time. However. an upgrade to the system computer is planned for the new library, as is a shift from dumb terminals to PCs. We installed Web2 no% so that the screens could be customized and staff could be trained before the ne\\ librar), opens. - . On March 9. a number of staff from several library divisions attended a demonstration of the online system being offered by EOS International, a local library automation vendor. It is one of several integrated systems being offered based on client-server architecture. Ln February. the city’s Y2K committee began meeting monthly. In March, it was decided to increase the frequency of meetings to twice a month. A number of issues continue to surface that must be dealt with immediately. For example, some insurers are now basing their rates for the next year on how prepared an organization is for Y2K. So far, one of the major results of Y2K planning has been a notable increase in paperwork, as we send out queries to all of our crucial suppliers asking if they are Y2K compliant and can provide us with services after January 1,2000, and as organizations and agencies that receive services from the city of Carlsbad send similar queries to us. CARLSBAD CITY LIBRARY CIRCULATION MAIN LIBRARY Print Audio Video March-98 57,086 7,510 8,058 TOTAL: BRANCH Print Audio Video TOTAL CENTRO Print Audio TOTAL: GRAND TOTAL: REFERENCE QUESTIONS Centro Genealogy Children's Adult Branch TOTAL MEDIA/GRAPHICS PROTECTS Media Graphics TOTAL: HOLDS PLACED 72,654 20,574 3,538 2,259 26,371 1,387 158 1,545 100,570 March-99 76 Change 59,518 4"" 8,545 14'/0 7,621 -5'/1 75,684 4'%1 19,631 -5% 2,492, 10% 4,426 25'%1 26,549 1% 1,358 -2% 172 9% 1,530 -1'%1 103,763 3% 375 543 45% 1,362 1,423 4% 2,115 2,593 23% 6,165 5,643 -8% 2,855 2,751 -4% 12,872 12,953 1% 15 20 33% 45 68 51% 60 88 47% 2,756 2,720 -1% ~FySbtistic./Stab 6-97 Page 1 Carlsbad City Libran] Statistics, continued March-98 March-99 PEOPLE COUNT (Daily Average) 109 123 13"/0 1,623 1,513 -7Yo 770 764 -1% Centro Main Library Branch TOTAL: 2,502 2,400 -4"O ATTENDANCE AT PROGRAMS/I'OURS 177 192 130 272 63 20 278 322 113 122 880 3,941 8'%) 109'/n -68"/0 16% 8% 348% Genealogy Branch Children Centro Adult Centro Children Main Adult Main Children TOTAL 1,641 4,869 INTERLIBRARY LOANS 104 103 -1% 105 140 33% Received by Carlsbad Sent by Carlsbad NEW REGISTRATIONS 16 15 -6Yo 779 763 -2"/0 321 279 -13% Centro Main Library Branch TOTAL 1,116 1,057 -5% 1,575 2,546 62% ITEMS ADDED 1,238 1,166 -6Yo ITEMS WITHDRAWN COMPUTER/INTERNET USE Main Adult Main Children Branch Centro 569 37 142 19 1,435 152% 192 419% 188 32% 64 237% I ,879 145% TOTAL 767 Page 2 1 ITEM#6 Issues (ranked) (Italics indicate write-in) Traffic flow - Future of the COLE LIBRARY L 1st 2nd 3rd 4th 5%3n'tc-in) 32 13 12 7 2 t Current Bldg Safety Disruption of Services Remodel costs -vs- New Combined results of all three surveys for the Alternatives and concerns. 14 14 11 19 1 82 10 10 3 27 21 11 11 Alternative A - Renomtion for Flitrue E.upaizsioir - Requires c!csins & temporary relocanon of services during construction Best Service possible Maintain voliiine of material at Cole Studelits in this area not having continuing access to library Alternative B - Renovation 0 Addition - Requires closing & temnporarv relocation of services during construction & cul-de-sac on Laguna and EImr\-ood 1 1 1 Alternative C - hre7u Constrzrction - Existing building remains open until completion of nerv building. Requires cul-de-sac for Laguna and Elmwood. Alternative D - Iizterim liizproz~eiiients - Requires temporary clostng of facility for compi&ion of work. CVhat issues are of most concern to you? (Please rank.) Provision of a zoonde$il nzodern library functioning as a catalust for civic vricle G. involvement I1 Future of the COLE LIBRARY Results of the questionnaires submitted in the library as a result of the display of the site plans for the four alternatives. Survey form were collected from 3/10,: 99 to 3/22/99. .A total of 98 were received. (Circle your choice) 1ST 2XD 3RD 7 12 28 10 42 12 61 9 7 1. 2. 3. 4. 5. 6. 4TH Alternative A - Renozdon for Fritzire Espmszoiz - Requires closing & temporar)- relocation of services during construction Alternative B - Renovation 6 Addition - Requires closing & temporary relocation of services during construction & cul-de-sac on Laguna and Elm~vood Alternative C - Ne7u Cunstn~ctzon - Existing building remains 11 open until completion of new building. Requires cul-de-sac for Laguna and Elmwood. 25 9 Are vou a resident of the Citv of Carlsbad? 75- YES 26- NO Parking Overall best design End product Spending mon y ruthlessly Do vou currently own property or live in the immediate neighborhood ot the library on Carisbad Village Drive? 53 -YES 45 -NO 1 1 1 1 How often do you currently use the libran?? 39 Once a week or less 46 More than once a week 4 Once a month or less 9 More than once a month 2 Not at ail 0 Once a year or less Your current age group? 6-18-25 6- 26-39 32- 40-T~ 47- over55 Alternative D - Interim Irnprozlernents - Requires temporary 1141 7 1141381 closing of facihty for completion of work. What issues are of most concern to you? (Please rank.) Patron responses to Question #7 990326 Do you have any concerns not addressed above? I am 1000/0 in favor of a brand new librarv. It is an invaluable communitv resource. Increased use of facilities bv older people (Seniors). Do we have anv particular plans for accommodating them in the future? I am confused. Do no disrupt present services and amount of resources!! Alternative C creates two separate parking lots. There needs to be a road to connect them. Possiblv switch location of sculnture park and ti-est parking - lot. Aesthetic results of the alternatives - don’t want it to look substandard I reallv like the present location - verv convenient to hichwav and rest of Carlsbad Best desiqn to incorporate parking - and sculpture garden - - Flow and new ideas is - - obvious - start over with C Too much of librarv funds are spent (or planned) for construction and not enough - for books. You have not explained what the construction is supposed to do. Whv is it needed? Ouestions: What is the safetv problem? If building - is required whv, not separate the infant facilities and that for adults? What is the basis for deciding - that more space is needed? What would it cost to provide temporarv librarv facilities during - construction? How can one have opinions without information? (no name ) Forget those six parking spots, B, and add more parking. - Bring back the coffee shop. Leave it alone, it’s so new - 1967 is not an old building. Build libraries in the communitv. Neighborhood, - small libraries, next to where people payinp taxes live. Not iust 2 large - libraries. Put accessible libraries at 5 locations, next to schools or parks in the surrounding - local neivhborhoods. Patron responses to Question #7 990326 Final cost mav be less in C as remodels can never address the new trends, traffic, 0 One of the advantaees of living in Carlsbad is our fine librarv. The staif is professional, helpful & friendlv. It has a generous accession procram. Coastal - Southern California has the finest weather in the US. L'niortunatell, the dominant culture is best described as philistine rvith distorted values. For example. there are ample funds to enlarge - the stadium and provide the S------familv with a seat guarantee and to build a new baseball stadium. Millions are spent on the lotterv [tax on stupiditv) and in the Indian casinos but a few pennies a dav sales tax for libraries is voted down. San Diego - was without a svmphonv for vears and has trouble supporting one now. Meanwhle, Boston and Cleveland, smaller cities, support world class svmphonies. Unfortunatelv the future looks even bleaker. The schools in the poorer sections of the Citv (San DiePo) are some of the worst in the ~ ~ ~~~ No food or soda 0 0 Cost - new librarv should be sufficient (Tai Mahal 11) I'm concerned that new construction might emphasize computers, visual materials etc in favor of the acquisition of books. Also the genealogical - section should be given meat emphasis - - it is a resource to be treasured! Communitv Varden - will it go? - 0 The location of this existing library serves the communitv far better than moving - it to a high - income area. Patron responses to Question #7 990326 None of the alternatives other than D merit ranking - or consideration. Ne1.t. - construction costs versus doing - the minimum required by code - That the City Council, staff and committees are driven to be big: - time land developers, trvine to build thinqs - evervwhere with the tax base its taken so long - to develop - even to the extent of trving: - to buv power plants to operate! Leave open whatever vou decide. Please don’t close!!! Libraries should be quiet. How about a ”noise level” detector. Somethine like a smoke detector, when noise levels rise about a certain level, triqger something - like an announcement or other. No to all options. Leave the librarv the wav it is and use the monev to buv new books and store anv that are out of date. The Citv of CarIsbad seems abIe to spend monev, but make little use of it. Keep librarv open for magazines (adults) & children’s books, videos, newspapers, business reports. Would like some parking - accessible off of Elmwood street for neighborhood - users. Please have pick UP service here. Will collection be as good - as current main collection? Thanks for being - considerate enough - to ask the immediate population -- for their input. - Please keep - us posted. Just a concern that the north library needs to be equitable with the library in the south. We need a facility that has the high speed cabling ports required for computer research. WE need more terminals to keep pace with the growth. The children’s area seems small and cramped. Also, school libraries are just not the - Patron responses to Question #7 990326 emphasis in public schools. I know, I am a teacher. More space is needed in public schools for class size reduction. Because of this, librarv services and personnel are just not a prioritv. The public librarv is the prime source for computer access and research for the students that I serve Future of the COLE LIBRARY Results of the questionnaires returned from mailing to neighborhood residents & prc~ctirt~i. owners on 3/9/99. .. 1. 3 -. 3. 4. 5. 6. Are vou a resident ol' the Citx- of Carls'md? 18 / YES 2, NO Do ryou currently own propertv or live in the immedia:e neighborlionci of the library: c7n Carisbad Village Driyr? 18 / YES 0 /so Ho~v often do vou currentlv use the Iibrarv? 4 / Once a week or less 21 hfore than once a week 6 / Once a month or less 4 / >lore than once a. month 3 / Once CI \'ex or Ies 0 / Not ;it '111 Your current age group? 0 /15-25 4 /26-39 8 /40-55 7 / over SS Please rate the four alternatives being considered for the Cole Library Alternative A - Reno-rvztion for Fri trire Espcirzsrllir - Requires closing (3r temporary relocation of senices during construshon Alternative B - Renountion G. Addztion - Requires closing & temporary relocation of services during construction Ccr cul-de-sac on Laguna and ELmlvood Alternative C - Ne70 Constnrction - Existing budding remriins open until completion of new building. Requires cul-de-sac for Laguna and ElmJvood. Alternative D - Interim Irnprozienzents - Requires temporary closing of fachty for completion of work. What issues are of most concern to you? (Please rank.)- Not eueryone responded to all queshons and many chose only one Alternntrw. In those cas that cltotce wns rated asfirst. 990322 Neighborhood Maihg responses to Question #7 990322 -~ 7. Do vou have any concerns not addressed above?) .Thank vou for keeping nearbv residents informed. .Remodel alwavs costs more in the end. Let's get it over wth. .As a close neiphbor - we would like parkine to be as far from our house as possible. .More Internet access 01 would like to see a parking __ garage - built so that the lot could be utilized for the mo.;: maximum use. .We love this librarv and use it extensively. Long mav it prosper. oMv first concern is cost, period. Citv. A verv small portion of the population uses the librarv. .Do not want parking - access from Stratford Lane. Leave Communitv Garden as it is. .Where is the money coming - from? Alternative C is the most efficient and practical RW: to have uninterrupted librarv services. 01 would not like for Elmwood Street to handle all the traffic to and from the library ~Citv must address potential increase in traffic on Stratford Lane due to: 1) o['t'rt?c\-.*: shortcut parking - for librarv; 2) emplovees who may try to use end of Stratford LJIY !( Parking. Under no circumstance shall CiW eliminate Public Garden for parkinc \-'.- support the modernization of our librarv but cannot support an increase in trattic CY- Stratford Lane .Build now, price can only go up. Libraries are one of the last free places to go ts\r value. Make it a appealhe: - as possible. Will communi@ garden - be disturbed? With the increased awarness via traffic flow will vou be fencing - the garden? - I would c~l~c, question - anv parking - imuact on Stratford Lane. This monev could be spent better elseLvhere in tb,e - Neighborhood Mailing responses to Question #7 990322 ~ eMv concerns include traffic, parking & improvements on Elmwood where I live at 2886. I am concerned that people will park on Elmwood & walk to the librarv to avoid traffic F on Carlsbad Village Drive. I also do not want street improvements. I like the rural look to our neiqhborhood - & I don’t want to lose 3 or 4 feet of mv front vard. I also hope for some landscape to block the view of a parking - lot from our neighborhood. - u Q) Q) a c - cn ....... 0.. ......... . LIBRARY OF CALIFORNIA PLANNING REGIONS BY COUNTY Region I Butte, Colusa, Del Norte, Glenn, Humboldt, Lassen, Modoc, Plumas, Shasta, Sierra, Siskiyou Tehama, Trinity Region I1 Alameda, Contra Costa*, Monterey, San Benito, San Francisco, San Mateo, Santa Clara, Santa Cruz Region 111 Alpine, Amador, Calaveras, El Dorado, Merced, Mono, Nevada, Placer, Sacramento, San Joaquin, Stanislaus, Sutter, Tuolumne, Yolo, Yuba c_ Region IV Los Angeles, Orange Region V Imperial, Inyo, Riverside, San Bernardino, San Diego Repion VI Fresno, Kern, Kings, Madera, Mariposa, Tulare Region VI1 San Luis Obispo, Santa Barbara, Ventura" Repion VIII Lake, Marin, Mendocino, Napa, Solano*, Sonoma *Portion of county in other planning region THE CITY OF SAN DIEGO JUDY MCCARTY COUNCILMEMBER SEVENTH DISTRICT March 10,1999 Dear Friend of Branch Libraries, Thank you so much for your commitment to Proposition L, our Community Libraries Enhancement Ordinance. Without your help, we would not have been able to bring so much attention to this important issue. We gave it everything we had, but were unable to overcome the naysayers. After such a stunning loss, it would be easier just to ‘close the book‘ and pretend we hadn’t read the final chapter. Not all stories have happy endings, and ours certainly did not. ,- Hundreds of people gave a lot of money to om campaign; even more enthusiastically gave their time and effort. We all truly believed, especially after the ‘96 result, that a well-funded, organized campaign was all cve needed to gain rhe necessary two-thirds voter approval. Our campaign staff worked tirelessly throughout the county to spread our message. The leadership of our co-chairs, Malin Bumham and Dr. Irwin Jacobs, along with John Moores, Darrell Issa, Pac Bell, SAIC, H. G. Fenton and The Association of General Contractors was inspiring. They led the effort to raise $1 million for the campaign, a remarkable sum for a library campaign that provides no monetary benefit, just a better society. Unfortunately, we were put on the defensive the last week of the campaign and never recovered. Suddenly the issue changed from improving oiv ceighborhcod libraries to raisifig taxes. The City of San Diego’s main library, the ballpark, tobacco money and the cost of the election became the rallying cry against us and was picked up by the media. As much as we tried, we couldn’t change the subject back to libraries and our carefully drafted ordinance. Despite the outcome, the future of our branch libraries is still brighter than when we began. We raised awareness of their needs and the benefits of equal access to knowledge and opportunity that is critical to developing future leaders of this nation. Again, thank you for standing up in the fight for our libraries. Your help is sincerely appreciated. .. c Sincerely, ~,k Q~~,-- City Administration Building 202 C Street San Diego, California 92101 . Phone (619) 236-6677 ‘4/0 5!,7 149 0 Primtd om recycled paper 03/15/99 15:20 a619 495 5981 SD CTY LIB HQT +++ CARLSBAD G3 002/002 .- CALIFORNIA LIBRARY ASSOCIATION 1999 LEGISLATlVE AGENDA The Legislative Agenda is developed each year by the CLA Legislative Committee and adopted by the CLA Executive Committee. The Agenda establishes the priorities at the beginning of the legislative season. In addition to these priorities, the Legislative Committee examines and reacts to other issues which come up during the year that relate to dl types of libraries. Priorities 1. Pursue full funding for PLF 2. Pursue additional funding for Library of California 3. Sponsor a state pcblic library construction and remodeling bond act State: 9 Support CLSA budget augmentakicn Actively monitor legislation regarding electronic access to information Actively participate with groups which are working to increase local discretionary revenues including return of local property taxes ' - $5 million for Young Adult Services 0 Identify and address legislative concerns of academic libraries such as distance learning and electronic publishing Work with CSCA on legislative issues of mutual interest $3.5 million for Statewide Reference Centers $3.103 million additional for full funding of TBR $300,000 for Families for Literacy $32,000 for System Reference and Communication and Delivery Federal: Advocate for adequate funding of LSTA Support most beneficial implementation of universal service provisions (Telecommunications Act of 1996) Monitor legislative and regulatory developments such as copyright, telecommunications, the future of the Government Printing Office and Library of Congress Approved by Executive Committee 3/99 ,e-- - 2 0 I- W c3 3 n rn n LLI (I) 0 a 0 C a 0 4 m Q, Q, - * al al LL cn d. -I P I-w nx nu aw U 3 4 'ir (s m 0 01m o m wtim N.? 0 0 V CY (9 5s od co -LL v) om CJ GJ L m u D e