HomeMy WebLinkAbout1999-07-28; Library Board of Trustees; MinutesMINUTES
MEETING OF:
DATE OF MEETING:
TIME OF MEETING: 3:30 PM
PLACE OF MEETING:
LIBRARY BOARD OF TRUSTEES
July 28, I999
Elmwood House (Arts Office)
CALL TO ORDER:
Trustee Gleason Huss called the meeting to order at 3:30 PM.
ROLL CALL:
Present: Library Board Trustees Baron, Gleason Huss, Kamenjarin, and
Page.
Absent: Trustee Tarman
.-
Also Present: Cliff Lange, Library Director
Geoff Armour, Assistant Library Director
John Cahill, Municipal Projects Manager
Dana Hartshorn, Library Management Analyst
Naomi Marblestone, League of Women Voters Observer
Carol Baird, NSDCGS Liaison
Sal Savastio, Friend's of the Carlsbad Library Liaison
The Board welcomed new Trustee Laurie Page.
APPROVAL OF MINUTES:
The minutes of the June 16, 1999 meeting were approved.
MONTHLY LIBRARY DIVISION HEADS REPORTS BOARD COMMENTS:
Trustee Baron reported that she had requested that the program chairman for the
Oceanside Rotary invite Lynda Jones from the Adult Learning Program as their guest
speaker last month. Lynda did a wonderful job and they all enjoyed it tremendously.
Trustee Baron also noted that there are still learners waiting for tutors and she will try to
recruit some from the Rotary to train as tutors for the program.
Trustee Gleason Huss was very impressed with the GED Math test results and
extended Kudos to the Adult Learning Program for a job well done. She was also very
pleased to note the numbers of children participating in the Summer Reading Program. -
Library Board of Trustees
Minutes of July 28, 1999 Meeting
Page 2 -
Of additional interest was the fourteen year old volunteer who was helping with the
program and Trustee Gleason Huss wanted to know if that was a common occurrence.
Library Director tange responded that we usually have quite a few teenagers who
volunteer during the summer to assist with this program.
Trustee Gleason Huss remarked on the huge increase in Genealogy program
attendance between June 1998 and June 1999. The new statistics reflect a 100%
increase over attendance last year.
NSDCGS President, Carol Baird responded that the society has been working diligently
to recruit new members and increase enthusiasm in the society and they are well
pleased with the results.
Trustee Gleason Huss asked for an explanation of the IIE Program mentioned in the
Reference Division report and Library Director Lange gave her a brief over-view of the
City-wide program.
- LIBRARY BOARD LIAISON REPORTS:
Gallery Committee - no report.
Foundation - no report
NEW LIBRARY PROGRESS UPDATE:
Carlsbad Municipal Projects Manager, John Cahill, reported on the status of the
building. The shelving is in, the public furniture has been delivered and the office
furniture is being delivered and installed. He continued that we will keep our
construction manager, Bill Bowdle, on the job through September to oversee the post
occupancy punch list. The actual move of the collection is scheduled for the first of
September, and the Grand Opening is scheduled for September 25‘h.
COLE LIBRARY REMODEL UPDATE:
Mr. Cahill reported that the architect team was activated on Monday to develop the
scope of work for the refurbishing of the interior of that building. The building will be
closing at close of business on August 31”‘ and will remain closed for several months.
The shelving will have to be dismantled and the collection relocated in order for the
contractors to begin work. They are planning to re-carpet and paint the entire interior of
the building. There will be new furniture and end panels for the shelving. There will be -
Library Board of Trustees Minutes of July 28, 1999 Meeting Page 3
-
new casework for the four public service desks, Children’s, Circulation, Genealogy and
Reference. The plans include returning the current fiction room to it’s original purpose,
that of a public meeting room. The windows will be treated to bring them up to code for
earthquake safety also.
Trustee Baron asked if there were any plans for any exterior changes and Mr. Cahill
replied there were none planned for this first phase. He said that there would probably
be some additional work done on the outside of the building but at a later date.
Library Director Lange said that they had decided to concentrate on the interior of the
building to reduce the amount of time the building is closed to the public.
Trustee Gleason Huss asked about the screen walls as it was her understanding that
they were one of the more dangerous conditions.
Both Mr. Cahill and Library Director Lange responded that although they were
concerned about the screen walls the determination on their removal during the first
phase had not yet been made.
Mr. Cahill continued that the work probably will not begin until late September or
possibly October. Bill Bowdle, current construction ,manager for the new library will
remain on board to oversee this project in lieu of hiring a General Contractor for the job.
-
Trustee Baron asked if the library was receiving many complaints from the public about
the interruption of library services in the north end of the City.
Library Director Lange said he had only received one call but that some patrons have
been in and talked with the clerks at the Circulation desk . We are planning some type
of interim services at this location.
Trustee Baron then asked about the Genealogy collection and was told that the
collection would not be accessible until the remodel had been completed.
Trustee Kamenjarin asked for the projected completion date for the Cole and Mr. Cahill
responded that until the scope of work was competed they would not know. Trustee
Kamenjarin then asked if it could be in the year 2000 and Mr. Cahill replied that was a
possibility.
Trustee Kamenjarin also asked if there was any asbestos in the ceiling and Mr. Cahill
responded that the building had received an asbestos study and evaluation several
years ago and some of the asbestos was removed at that time.
Library Board of Trustees
Minutes of July 28, 1999 Meeting
Page 4
1
Mr. Cahill continued that because this building was constructed back in the 1960’s and
asbestos was commonplace in construction, they were being careful not to include any
ceiling or wall work to avoid adding that component to the project.
Trustee Kamenjarin asked about earthquake retrofitting requirements.
Assistant Library Director Armour responded that the shelving would be installed and
braced to meet current specifications and the treatment of all the glass would also bring
it up to code.
The Board asked if we could schedule the next meeting at the new building and Library
Director Lange said he would look into the possibility.
MEETING ROOM AND AUDITORIUM USE POLICIES & PROCEDURES:
Library Director Lange reported that this was a draft document which had been in the
development stage for several months by a committee of library staff members headed
by Bill Richmond. The document is based on a survey of many other libraries’ policies
as well as those of the City’s existing policies primarily in the Parks and Recreation
Division where they have meeting facilities. He continued that he was asking the Board
to “bless” the document so that it could be forwarded to the City Attorney and ultimately
the City Council for adoption.
-
Trustee Baron paid compliments to the form of the document. She had only one
question about the classification of applicants section. She asked for clarification on
the difference between Item 5, Section E and Section G which contains the statement
“locally organized groups whose normal place of meeting is located in the City of
Carlsbad” . The obvious difference is one is non-profit and the other commercial but
the non-profit appears to be limited to those organizations who routinely meet within the
City of Carlsbad. There was significant discussion about the statement and Library
Director Lange suggested it might not be appropriate to include it in the classification.
Trustee Gleason Huss asked if the assisted listening devices referred to in the last
paragraph about the auditorium (page 3) were portable devices. If so, and if they could
be moved and used in any of the facilities, then the reference to their availability should
be removed from it’s current space in the document and put in a more generic section.
Trustee Kamenjarin had three issues to be addressed. The anti-discrimination clause,
alcohol use on the premises and security deposits.
He asked if the City would allow alcohol on the property and Library Director Lange told
him that the City allows it currently but requires that any organization who plans to c
Library Board of Trustees
Minutes of Julv 28. 1999 Meetina
Page 5
F
serve alcohol provide $2 million in liability insurance naming the City as an additional
insured.
Trustee Kamenjarin also felt that the security and damage deposits were entirely too
low in view of the high-tech equipment we were providing.
With regards to the anti-discrimination clause (page 2), Trustee Kamenjarin felt this
could create a problem in preventing the library from excluding hate crime groups or
other undesirables from using the facility.
Trustee Baron asked if a public building is prevented from reserving the right to refuse?
There was some discussion as to whether this was a possibility and what criteria would
we establish.
Trustee Page questioned the large increase in fees for the auditorium for the last two
classifications.
Assistant Library Director Armour replied that the thinking behind the fee schedule was
to provide an affordable place for the non-profit groups but to be closer to the market
rate for similar spaces for the larger for-profit organizations.
Trustee Gleason Huss asked about usage and fees charged for the current library
meeting room back before it became the Fiction Room. Assistant Library Director
Armour explained that the room was used primarily for library sponsored events and
there were no fees charged to any group who used it. It was used by several clubs and
organizations, i.e. League of Women Voters, NSDCGS and Boy Scouts.
-
Library Director Lange expressed concern over the classifications “C” and “D” which
separate non-profits according to paid versus volunteer staffing. It was his feeling that
any non-profit group should be allowed to use the facilities free of charge.
Assistant Library Director Armour explained that this mirrored the policy currently in use
by the City Parks & Recreation Department.
There was discussion about the difference in fees between the Conference Room and
the Multipurpose Room and Assistant Library Director Armour suggested it was
because of the kitchen facility in the new multipurpose room. Library Director Lange
pointed out that the Conference Room in the Cole will also have the staff kitchen and
lounge available for use.
Trustee Baron asked if the board could approve the document in principal but with the
understanding that the Board is having some serious discussions about rates and -
Library Board of Trustees
Minutes of July 28, 1999 Meeting
Page 6
7
categories and would like them addressed and the document presented to the board
again. She wondered if the document could be forwarded to the City Attorney with that
type of approval.
Library Director Lange said he could provide the City Attorney with the draft document
as presented here together with a listing of their concerns and have him take a look at
it.
By proper motion and vote, the Public Meetinq Room Use Policies and Procedures draft
was approved as to principal.
UPDATE ON CITY WEB SITE:
Management Analyst Dana Hartshorn explained that it would probably be another two
weeks before the site is up as they have run into some issues with the service provider
on the programming. All the City’s information is in and they are waiting for the service
provider coordination. There will be a press release when the site is actually live.
Ms. Hartshorn provided information on what will be available at the site. This
represents Phase I of the development of the site and provides more or less static
information about the City. Phase I1 will have more of the changing type information,
such as calendars of events, schedules and board meeting minutes. She continued
that in Phase Ill they are hoping to add some interactive components.
-
Trustee Kamenjarin asked if we had an estimated date for patron access to the catalog
through their computer on line.
Ms. Hartshorn explained that the software currently being tested by the library will
enable the patron to access the catalog and put items on hold but we are not sure if it
will be up and operational at move in.
Trustee Baron asked if the library web site will contain a link to other libraries and Ms.
Hartshorn pointed out the “favorite web sites” under Reference which are links to all
sorts of information.
PUBLIC LIBRARY FUND ALLOCATIONS:
Library Director Lange provided a copy of the letter from the State Librarian showing
Carlsbad will receive $130,738. Trustee Baron was pleased to note that the Public
Library Fund had been expanded by more than 45% over last year.
Library Board of Trustees
Minutes of July 28, 1999 Meeting
Page 7
F
LIBRARY ME ET1 NG TIM E:
There was discussion on a convenient meeting time for the Board since the current
3:30 PM meeting‘time had been chosen to benefit a previous member of the Board.
The majority of those in attendance preferred a later time of day and by proper motion
and vote the meeting time was changed to 4:OO PM effective with the regular meeting
next month.
DIRECTOR’S REPORT:
EOS International: Library Director Lange reported that the library had met with the
Technology Consultant to discuss the offer of free software and were now ready to sit
down and discuss negotiations. The Company has asked to come and make a
presentation to this Board and they will be on the agenda for next month. The offer is
for $172,000 worth of software and they are willing to commit themselves, in writing, for
whatever we want in functionality of the software.
Trustee Baron expressed concern over the Boards ability to evaluate a demonstration
of the product and asked if our technology consultant could evaluate it. Library Director
Lange said that the consultant, Joan Frye Williams, had already evaluated the offer
and told the committee that this is a quality product. Further, based on the information
from the City’s Information Systems personnel, Ms Williams said that EOS International
was one of possibly three companies who can provide the product we need, and none
of the others is offering it to us for free.
-
The Director wanted the Board to see the system and see how it works so that they can
evaluate it from a patron’s point of view.
Sal Savastio from the Friend’s asked what the company hoped to gain by giving us the
software and Library Director Lange explained that they were looking for a library of this
size to become their showcase library, especially since this is a Carlsbad-based
company.
New Hire: Library Director Lange announced that Carol Tico, previous hourly
employee in the Programs and Exhibits ofice had been selected from several
applicants for the full time position.
Communi& Services Brochure: The next issue will have a photograph of the new
library on the cover and will feature information on the Grand Opening week schedule
of events. It should reach Carlsbad residents during the first week of August. -
Library Board of Trustees
Minutes of July 28, 1999 Meeting
Page 8
-
Libraw Of California: Library Director Lange gave each trustee a copy of the
publication, The Library of California, which is a comprehensive explanation and
description of what the Library of California is all about. He pointed out that one major
impact will be the phasing out of the Serra Cooperative Library System as we become
part of Region V.
FRIENDS OF THE LIBRARY:
No report.
GENEALOGICAL SOCIETY:
Carol Baird reported on their fall seminar scheduled for Saturday, October 9, from 9 AM
to 4 PM at the Senior Center. The Society is planning things to keep the membership
busy while the library is closed such as a research trip to Salt Lake City in November.
In July of this year they had another Junior Genealogy class at the library and it was
wildly successful. She pointed out that as these children become interested in the
research they have to read more and write more and it becomes an education tool as
well. -
Their beginners classes scheduled for the first Saturday of every month have been very
successful but will of course be discontinued while the Cole is closed. The Society is
concerned about a negative impact on membership with the Cole closed.
COMMENT:
Trustee Baron asked for information about the fund raiser on September 1 8th and asked
about invitations.
Trustee Gleason Huss asked about the CALTAC awards form and if it was appropriate
for her to submit a nomination.
ELECTION OF OFFICERS:
This item was trailed. Karen Gleason Huss was nominated and elected as the Chair
and Trustee Tarman as the Vice Chair.
PUBLIC COMMENT:
None. rc
Library Board of Trustees Minutes of July 28, 1999 Meeting Page 9
,-.
ADJOURNMENT:
By proper motion; the Regular Meeting of July 28, 1999, was adjourned at 453 PM.
Respectfully submitted,
Administratihe Secretary
ADULT LEARNING PROGRAM
Monthly Report: June 1999
1. HOBY Leadership Seminar
On Friday, June 4, Program Coordinator Lynda Jones was one of four guest speakers on the
“Education” panel at the Hugh O’Brian Youth Leadership Seminar (HOBY) at the University of
San Diego. Over 200 high school sophomore leaders, representing schools throughout the
county, participated in 3 days of discussions of current topics (e.g., the American Incentive
System and Ethics, Individual Privacy vs. The Public’s Right to Know).
2. GED Math Test
On June 22, the three adult learners in the Adult Learning Program’s GED (high school
equivalency) Math Study Group took the national GED Math Test, and all three passed! That
means they have now passed the math section of the 5-part GED exam. The three worked
intensively for several months with tutor Ein Dawson to accomplish this goal.
3. New GED Study Group
One week after passing the GED Math Test, the GED Study Group plunged into studying for
their next GED test: Literature and the Arts. Tutor Ein Dawson and the three learners who
completed the math section have been joined by three additional learners in the weekly study
group.
_-
4. Acoustic Panels
Probably the biggest concern of all tutoring pairs over the years has been the difficulty
concentrating while other pairs are also talking in the same room. Adults who have had learning
problems have even more difficult screening out background voices than the average adult. In
June, thanks to the suggestions of sound engineer Gary Cruz (husband of staff member Josie
Cruz), sound studio quality acoustical padding was installed in the computer lab and main
classroom, from the tops of the dividers to the ceiling. Tutors and learners have noticed a
significant reduction in sound interference, which should enhance learning.
5. Tutor TraininP and Recruitment
On June 18-19, five new tutors were trained. At the end of June, 26 adult learners were waiting
for tutors. Staff have nearly completed writing a Tutor Recruitment Plan, with both long- and
short-term objectives.
CARLSBAD CITY LIBRARY
CENTRO DE INFORMACION
Monthly Report
June 1999
1.- Children’s Prowammine. Bilingual storyhours were conducted every Tuesday
during the month of June.
2.- Summer Reading Promam. On June 21 the Centro de Informacion started the 1999
Summer Reading Program . By June 30, Centro staff and volunteers enrolled 243 children
and young adults in the program.
thth 3.- Tour at the Centro de Informacibn. On June 28, a group of 6 /7 grade students
from Pine Summer School visited the Centro. Centro Supervisor Lizeth Simonson gave
information to the group about Centro’s children’s services and the Summer Reading
Program. The group signed up for the program and they will be reporting at the Centro.
4.- Community Outreach. On June 2, Centro Supervisor Lizeth Simonson was invited
to attend the Head Start Program graduation ceremony. During the ceremony, Lizeth had
the opportunity to speak to a group of parents and promote the Summer Reading
Program. She also thanked the parents and teachers for bringing their children to the
library for story hour throughout the school year. Head Start children received their
library cards along with their diplomas.
On June 8, Centro Supervisor Lizeth Simonson attended a parent meeting at
Magnolia School. Lizeth gave information to the parents about library services at the
Main Library and the Centro de Informacion. She also gave information about the
Summer Reading Program and how the children can participate in the program.
5.- InFo Peode Grant. The two new computers purchased with InFo People grant hnds
arrived at the Centro in June. The two Internet workstations will be ready to provide
Internet access to the public in September 1999. Centro staff will receive training on the
use of the Internet during the month of August.
6.- Carlsbad Youth Enrichment Services. On June 16, Centro Supervisor Lizeth
Simonson attended a meeting of the Carlsbad Youth Enrichment Services (Y.E.S.) at the
Barrio Museum in Carlsbad. During this meeting the sub-committees presented a Goal
Summary of what was accomplished during the school year 1998 - 1999. Lizeth made an
announcement about the acquisition of two new computers with Internet access for public
use at the Centro. The committee will take a summer break and resume meetings in
September.
Children’s Services Division
Monthly Report
June 1999
Summer is traditionally the busiest time of year for Children’s
Services and this June was no exception. June saw the last storyhour
with special guest, lifeguard Leonard Ortiz, who helped prepare the
children to be water safe this summer.
The 1999 Summer Reading Program began June 21St strong as ever
with over 400 children signed up by June 30th. The staff visits to local
schools contributed greatly to the numbers.
Craig Newton’s Multicultural Musical Show was a hit with adults as
well as the children. Craig played over 12 different instruments and
gave the history of each one. Merlin the Magnificent better known as
Kevin Viner, made his debut as a performer this year. He has been a
member of the Summer Reading Program Volunteer staff in past
years. At 14 years of age, he is the youngest professional performer
and the kids enjoyed seeing someone closer to their own age!
-
The Annual Teddy Bear Picnic was well-attended with Winnie-the-
Pooh as the special guest. This event took place on the front lawn
where children gathered with their stuffed bears and animals,
paraded through the library and returned outside to enjoy some
refreshments.
June also marked the beginning of Internet classes taught by high
school senior Paul Ciley as his Eagle Scout project. Bee Koons again
offered her Jr. Genealogy Class for Kids which was attended by twice
as many children as last year. .
Word Processing and Internet use increased as school drew to a close
and the CD-ROM’s increased as kids had more free time.
COLLECTION DEVELOPMENT AND ACQUISITIONS
June 1999
r STATISTICS REPORT
Curl ent Month _______---___------_-_____--- - - -
Items Received B&T Direct PMSC Total ___-___---__-- __--___--- ___----- -____---- - - -
Books - Adult
Main 34 1 132 453
Branch 116 30 146
Centro 0 8H 88
subtotal 457 230 687
Books - Children
Main 41 30
Branch 9 9
Centro 0 52
subtota$ 50 71
71
18
32
121
Audio - Adult 1D9 11 120
Audio - Children 4 40 44
Video e 30 1' 97 146
Tot.al Received 650 37. 97 1,118
Current Previous
Fiscal Fiscal
Year Year
to Date to Date ____-----_-____-----
7,810 6,343
2,109 1,573
457 17 1
9,769 8,087
3,084 2,774
1,989 1,040
207 306
5,280 4,419
2,149 1,993
42 1 53 1
1,976 1,637
19,595 16,667
Curren-.
Orders Placed current Fiscal
Previous
Fiscal
E & T = Baker & Taylor
PMSC = Professional Media Services Cory-ration
Genealogy & Local History Division
Fiscal Year 1998/1999 Statistics
June 1999
Research activity: June 1999 June 1998 FY1998/99
to date
Reference questions 1,207 1,279 15,741
Regstered researchers 737 1,130 9,523
Computer users 127 1 a2 2,323
Circulation 123 175 1,630
Inhouse usage 2,170 1,664 22,868
Holdings:
Genealogy Kon-Circ
Genealos Circ
Microfilm
Microfiche
CD
F-
Added
June 1999
40
2
6
0
0
&Added ,Added
FY 1 99 8 / 9 9 FY1997/98
to date
666 626
-24 -35
61 117
4,313 4,757
a 2a
.\ctivities with the Sort11 Sxn Diego County Genealoaj Sociep:
June I999 June 1998 Total 1999
to date
L-olunteer hours 46 44 293
Programs 4 3 24
Program attendance 195 96 1,064
NSDCGS donations $0.00 $2388.55 $7,374.95
Donated books 17 26 109
FY1997/98
14,737
10,711
1,411
I ,850
5,136
To tal
18,340
7,455
119,316
246
878
Totd I998
538
40
1,705
$14,209.00
260
Carls bad
,p San Diego County
ios Angeles County
Orange County
hverside County
San Bernardino Co.
Other California Cos
,-\labama
Alaska
.Arizona
Arkansas
Colorado
Connecticut
Delaware
Florida
Georgia
Hawaii
Illinois
Indiana
Iowa
1- unsas
I<~R~LIc~~.
1 lain e
X lawland
"\ lassachusetts
..Lichigan
illinn eso ta
hfississippi
blissouri
Lclon tana
r\; ebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
Idaho
Jermont
rginia
LVashngton
Washington, D.C.
Genealogy &
June, 1999 F'Y1998/99
154
481
11
41
25
3
9
0
0
7
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
0
0
0
0
0
0
0
0
0
0
1
1
1
3 -
1,775
5,828
269
591
514
19
74
1
0
51
2
1
0
1
3
1
2
6
1
4
5
0 1s
3
6
4
1
8
0
19
13
0
0
0
5
4
1
9
3
12
4
0
0
0
0
8
12
1
6
12
7 -
7 -
3 -
FY1997/98
1,787
7,230
204
631
34s
52
133
1
2
100
3
3
0
15
1
0
3
5
1
1
1
3
1
5
4
1
S
1
30
26
7 -
3 -
7 -
7
3
- -
1
10
0
7
3
10
6.
1
3
4
6
9
0
6
19
1
3 -
3 -
Local History
West Virginia
Wisconsin
Wyoming
Guam
England
Germany
Ireland
Mexico
Total
0
0
0
0
0
0
0
0
737
1
25
1
0
6
7
3
- -
2
9,372
1
0
2
1
2
0
0
5
10,711
LA COSTA BRANCH LIBRARY
MONTHLY REPORT JUNE, 1999
JUNE ClRCULA TlON
Branch circulation this month was 24,476. Of this total I 1,980 adult items,
10,303 children’s items, 2,142 video tapes and 51 CD ROMS were checked out.
An average of 941 items were checked out each day, or 87 each hour. There was
an increase in total circulation of 11% over June of 1998. These figures do not
include the items used in-house (periodicals, reference tools, etc.) which add another 1,431 items to‘the count.
USERS
This month’s user count was 19,036. An average of 732 people used the
Branch each day. The hourly average was 68. There was a total increase of 4%.
CHILDREN’S AREA
The Summer Reading Program “Long Ago and Far Away.. . .a Dragon’s Tale“
began June 21. Children’s Coordinator, Pat Hatfield organized student
volunteers to help her with registrations, programs and listening to children report on their reading. In the first day, 210 children had registered. By the end of the
first week, 410 had registered. This is the most active summer the La Costa
Branch has experienced in its 15 year history. (9 children joined the program in
1984.) Two of the scheduled weekly programs, a puppet show and a sing-a-long drew a total audience of 165 children. Both programs were performed outdoors
in front of the Branch facility.
NEW MAIN AND COLE LIBRARIES
New Libratv: The steel book shelving for the new main library arrived on schedule, June 15. Installation began immediately with a 6 week completion
schedule. The wood end panels and canopy tops are due on site the week of
July 5.
Branch Manager met with Jan Thompson the representative for AS1 Sign
Systems, to make final decisions on text fonts and sizes of text for the shelving
signage package. The signs which are modular to increase flexibility went into production in June. August delivery and installation is anticipated.
Cole Library: The Cole Renovation Team which included the Branch Manager, Chris Holt met on June I to tour the Cole building and discuss the scope of work.
Branch Manager continued to plan shelving and furniture layouts, Cole staffing, operations of the facility, the move to Cole, and the closing of the La Costa
Branch Library scheduled for September 18. An interim type facility to be
stationed near Cole during renovation is also in the planning stages. Marie Garvey, Branch Reference, joined the Main Library Reference Committee to
select reference materials for Cole.
FY
99-00
This Month
Mala Graphics
7' PUBLISHING FORM Cow This month 21,835 Last month 26,810 Calendar YTD (l/gg-present) 1 51,365 Fiscal YTD (7/1/98-7/1/99) 343,367 (Annual Total) GRAND TOTAL
- REFERENCE ACTIVITIES for JUNE, 1999
Reference Questions totaled 5,040 during the month of June,
a decrease of 385 over last year. Reserves totaled 2,452, an
increase of 261.
This figure includes Public Internet Access sign-ups, which totaled
1207 during the month of June.
Online Searches totaled 1,242, an increase of 602 over last year.
Interlibrary Loans totaled 100 items received and 109 items were
sent to other libraries.
Also in June there were 272 questions answered at the
Information Desk.
During the month of June, there were 4 Internet Classes. Char
Kennedy gave a book talk at the Carlsbad Womens’ Club on June 1.
1
Char Kennedy attended a Recordskeeping Committee Meeting on
June 7 and she also attended the Vendor’s Conference on June 17.
The Reference Selection Committee met on June 3 to continue
prioritizing the reference standing orders for the Cole Library.
Callie Ahrens facilitated the Investment In Excellence follow-up
session on June 2, and she attended an HE coordinator’s meeting
on June 22.
The first meeting of the Public Computer Access Committee was
held on June 9 to discuss issues with policies and procedures for
the Computer Labs and public Internet access in the Main, Cole,
and Centro.
Char attended a Phone Meeting on June 23.
Technical Services Report
June 1999
In June, Technical Services staff added 1,738 new print items and 53 1 audiovisual items
to the library’s collection. They deleted 1,244 print items and 489 audiovisual items from
the database.
Patrons using home computers dialed into the catalog 163 times during the month.
The barcode duplication project mentioned last month is going quickly. By the end of
June, Circulation staff had added approximately 13,500 barcodes to the outside of older
library books. This estimate is based on the number of blank labels distributed by
Technical Services. We have purchased one duplicator for the library to keep and will
rent another three units. The emphasis at this point is on books that will be in the New
Main Library, since there will be plenty of time to finish up the books at the Cole Library
while it’s closed for remodelling.
Jane Keller, the Library Assistant who was out on Family Leave, returned to work on
June 16. We’re very glad to have her back. One of Jane’s ongoing projects has been to
upgrade the cataloging records for older books that have incomplete information and no
subject headings. Due to her hard work both before her departure on leave and since her
return. we now have fewer than 10,000 of these books that still need upgrading.
.
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City of Carlsbad http:llwww.ci.carlsbad.ca.us/index2.html
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1of1 1/22/99 9: 16 AM
Carlsbad City Library I City of Carlsbad http://www.ci.carlsbad.ca.us/cserv/library.html
r-
CITY SERVICES I CARLSBAD CITY LIBRARY > City Services Index
The Carlsbad City Library provides quality information for the entire community and equal access to all our materials. We create a welcoming environment with friendly, competent staff and introduce children and adults to the joys and rewards of reading and using the public library. Library users also have access to appropriate technologies and resources to meet changing community needs.
Librarv Information
+ Volunteer Opportunities
> Children's Library
> Reference Desk > Internet access at the Library > Classes, tours, booktalks
> Inter-Library Loan Policies > Young Adult Resources
> Kesources for Job Seekers > Links to favorite Web sites
Genealogy and Local History
and presentations
Periodical Holdings
> Centro de Inforrnacion
> Adult Learning Program
b Library Media Resources
> Connect to the Library Catalog
:. La inforrnacion en espatiol
TEXT ONLY VERSION city hall I city services I business resources I community links 1 visitor information I about carlsbad I site map I contact us I home
1 of 1 7/22/99 9: 17 AM
~~
Library Board of Trustees 1 City of Carlsbad http:iiwww.ci.carlsbad.ca.us/chall/chlib.html
(,I I ! 18, L CITY BOARDS AND COMMISSIONS 1. City H<iIl iyL-
Library Board of Trustees
Five members appointed by the Mayor with the approval of the City Council. Members normally serve four-year terms and must be residents of Carlsbad.
Sf il' I II : iL I iiy lirrc!oi
MEETINGS I Regular meetings are held the third Wednesday of every month.
[I\, i IES > Advises and makes recommendations to the City Council on matters relating to the operation of the library.
Recommends contractual arrangements and mutual agreements with other libraries, cities and the County for borrowing, lending and exchanging books and other publications.
Performs a liaison role between the library and the community.
Reports the condition of the library to the City Council and the State Librarian on an annual basis.
MEMBERSHiP :*
Source: Carlsbad Municipal Code, Chapter 2.16
1of1 7/22/99 9: 18 AM
f‘ ’ CALIFORNIA STATE LIBRARY
c LIBRARY-COURTS BUILDING P.O. BOX 942837 SACRAMENTO, CA 94237-0001
I ,’47 /c”
MEMORAWDUM
TO:
FROM: Dr. Kevin Starr
All California Public Library Directors
State Librarian of California
DATE: July 6, 1999
SUBJECT: ESTIMATED Allocations from the Public Library Fund (1999/2OOO)
In signing the 1999/00 State budget, the Governor authorized funding of the Public Library Fund
to increase from $38,870,000 to $56,870,000, an expansion of more than 45% over last year.
With this generous increase, coupled with last year’s augmentation, funding has risen by almost
150% over the last tu0 years. The augmentation continues to be tied to the implementation of a
per capita distribution method to determine Public Library Fund allocations. AB 345-Granlund,
Chapter 167 of the Statutes of 1997, is the legislation that changes the Public Library Fund
allocations from a forinula based on local per capita appropriations to a formula based solely on
the population of the library’s service area. AB 345 does not impact the local maintenance of
effort requirement for eligibility for distribution of funds.
-
The enclosed table presents the California State Library’s preliminary estimates for the distribution
of these funds for the 1999/00 fiscal year. The final determination of the allocation will be made
following the confirmation of eligibility based on the December 1, 1999, submittal by local public
libraries of their respective local appropriations.
If you have any questions, contact either Jay Cunningham, PLF Coordinator, Library
Development Services, at (916) 653-81 12 or Cindy Tackett, Local Assistance Coordinator, at
(916) 653-4192.
Enclosure
K0S:n.C: PMW
C: )%GAL $PLi LiTiM4iL.ii.i.
PUBLIC LIBRARY FUND
FY 1999100 Estimates
(Payment Based on Population)
1 2 3 4
Proportionally
Percentage Funded
Public Library Population Meets of Total Estimate
__ .- FY 99/00 MOE Y/N Population (1 x $1.68476)
Alameda
Alameda County
Alhambra
Alpine County
Altadena District
Amador County
Anaheim
Arcadia
Au burn-Placer County
Azusa City
Banning District
Beaumont District
Belvedere-Ti buron
Benicia
Berkeley
Beverly Hills
Brawley
Buena Park District
Burbank
Burlingame
Butte County
Calabasas
Calaveras County
Camarena (Calexico)
Carlsbad City
Cannel (Harrison)
Cerritos
Chula Vista
Coalinga-Huron District
Colton
Colusa County
City of Commerce
Contra Costa County
Corona
Coronado
Covina
Daly City
Del Norte County L.D.
Dixon District
El Centro
El Dorado County
El Segundo
Escondido
-
_- Downey
73,100
491,500
91,600
1,190
50,300
34,050
306,300
53,200
145,500
45,700
27,600
22,650
11,150
28,700
108,900
34,550
21,650
75,900
105,300
37,050
201,900
20,100
37,800
26,150
77,600
4,580
57,500
'lG6,Si)O
18,600
46,650
18,550
13,250
822,600
117,300
28,700
47,550
104,200
28,100
22,150
101,100
37,950
150,800
16,650
125,600
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
0.002 1 656
0.01 45606
0.00271 36
0.0000353
0.0014901
0.0010087
0.0090741
0.001578
0.00431 04
0.001 3539
0.00081 76
0.000671
0.0003303
0.0008502
0.003226 1
0.0010235
0.000641 4
0.0022485
0.0031 195
0.001 0976
0.005981 3
0.0005955
0.001 1198
0.0007747
0.0022989
0.0001357
0.001 7034
Q.004S444
0.00055 1
0.001 382
0.0005495
0.0003925
0.0243694
0.003475
0.0008502
0.001 4087
0.0030869
0.0008325
0.0006562
0.0029951
0.001 1243
0.0044674
0.0004933
0.0037209
123,156
828,062
154,324
2,005
84,744
57,366
516,043
89,629
245,133
76,994
46,500
38,160
18,785
48,353
183,471
58,209
36,475
127,874
177,406
62,421
340,154
33,864
63,684
44,057
130,738
7,716
96,874
251,187
31,337
78,594
31,252
22,323
1,385,887
197,623
48,353
803 1 I
175,552
47,342
37,318
170,330
63,937
254,062
28,051
21 1,606