Loading...
HomeMy WebLinkAbout2000-02-16; Library Board of Trustees; MinutesMINUTES MEETING OF: DATE OF MEETING: February 16,2000 TIME OF MEETING: 4:OO PM PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES Library Board Room CALL TO ORDER: Chair Karen Gleason Huss called the meeting to order at 4:04 PM. ROLL CALL: Present: Library Board Trustees Gleason Huss, Kamenjarin, Page and Tarman. Absent: Library Board Trustee Baron Also Present: Cliff Lange, Library Director Geoff Armour, Assistant Library Director Dana Hartshorn, Library Management Analyst Chris Pickavet, Sr. Librarian, Technical Services Bee Koons, NSDCGS Liaison Steve MacPherson, Friends of the Library Liaison - APPROVAL OF MINUTES: The minutes of the January 19,2000 meeting were approved as submitted MONTHLY LIBRARY DIVISION HEADS REPORTS: Chair Gleason Huss asked for details on the “unsafe conditions” at the Pine School site as referenced in section two of the Adult Learning Program monthly report. Assistant Library Director Armour explained that the lights in corridor outside the Centro were connected to the time clock in the school and were inadvertently switched off. They were able to remedy that relatively quickly. Overall most of the area is not well lighted and the staff of the Adult Learning Staff saw this as a potential problem should they move into the more central portion of the school building. Finally, an on-going problem is the dark area behind the Centro building that is a gathering place for some rather unsavory characters. Although they have not caused any direct problems that anyone is aware of, the Carlsbad Police Department is aware and has been sweeping the area to try to keep it clear. Additionally, there are plans to locate a Police Substation on the site that will provide additional security for both Centro and Adult IC Library Board of Trustees Page 3 Minutes of February 16, 2000 Meeting LIBRARY TECH N I CAL SERVICES : Senior Librarian Chris Pickavet explained to the Board the role of the Technical Services Division in the Carlsbad City Library. The three major responsibilities of her division are: 1) The creation and maintenance of the data base (the actual catalog bibliographical records for all the items available to the public, both circulating and non-circulating) and the patron data base; Physical processing of the collection; Running the On-Line system (INLEX) 2) 3) She showed examples of the many steps for processing the items for the collection including the bar codes, spine labels, book covers and ownership stamps in addition to the packaging requirements for the videos and CD ROMS. A member of the Technical Services staff is the system manager for the INLEX software and daily runs the necessary reports for overdue items as well as special reports on the collection. The selectors for the collection rely on the reports to track the contents of the collection and the number of times the items circulate. It enables them to also identify those items that need replacing. Additionally, from the INLEX system, they provide the information for the patron handouts on newly acquired items in the collection. - Chris explained that in the recent past, the library was adding to the collection between 15,000 and 17,000 items annually. In the last year that number was increased to 22,000 items and they have out-sourced some of the cataloging. The planned conclusion of her presentation was to take the Trustees downstairs to the department and guide them through the process from acquisition to the shelving of an item. The actual tour was delayed until the formal meeting was adjourned. LIBRARY BUDGET FOR FY 2000-2001: Library Director Lange had provided the schedule for preparation of the budget this year and Management Analyst, Dana Hartshorn, briefed the Board on the two-year budget process this year and the proposal for adding Sunday hours for both library locations. Chair Gleason Huss asked when the Board would review the budget as there were two Trustees who would not be available on the regular meeting date next month. It was decided that the Board would meet on Wednesday, March 2gfh at 3:30 pm to assure the presence of the entire Board. - 4 Library Board of Trustees Minutes of February 16, 2000 Meeting Page 4 COLE LIBRARY UPDATE: Library Director Lange announced that the grand opening of the remodeled Cole is scheduled for April 1 !jth. The Foundation will be hosting a party for donors the week before and it will be by invitation only. It is anticipated that we will go to the City Council sometime within the next two months to get approval to start on Phase II of the project that will include some outside structural work and landscaping. CHECK IT OUTVIDEO: The Trustees watched a video of the television spots that are running on all the cable systems and Channel IO for the “Check It Out” campaign. THE PUBLIC LIBRARY TODAY AND TOMORROW: Library Director Lange provided these articles for informational purposes to the Trustees following their request for “responses” to individuals who suggest that libraries are no longer necessary with the availability of the Internet. --4 DIRECTOR’S REPORT: Principal Librarian position - Interviews are underway and they expect to have made their selection by the end of the week. Cih Council Meetinqs - In addition to two Quadrant meetings a year, the City Council is looking at the possibility of holding at least one Council Meeting a month in the Auditorium. Media Services is working with the City Clerk and City Hall staff on the set up of the stage and other technical issues. Mural for Children’s - Jannel Cannon has been working on it since the opening and is about 75% complete. The library will plan a celebration and ceremony once it has been completed and installed. Foundation: - The Foundation has formed several sub-committees one of which is the development committee. The sale of seat plaques for the Auditorium is the current fundraiser and they have already sold 56. There are plans for a celebration of some sort once the plaques have been installed. Additionally, the Foundation is sponsoring the Glass Exhibit in the Gallery next month, with an opening reception with the artists on March IO’. e- Library Board of Trustees Minutes of February 16, 2000 Meeting Page 5 FRIENDS OF THE LIBRARY: Library liaison, Steve MacPherson, reported that book store sales are still high and they have increased their original twenty-six volunteers to over forty individuals working in the store. Additionally, over one hundred individuals who applied for Library cards in the month of January asked for information on membership in the Friends and have been sent applications and information. GENEALOGICAL SOCIETY: NSDCGS liaison, Bee Koons, reported that they are attempting to schedule a tour of the Genealogy Department in the Cole prior to the opening in an effort to renew membership in the Society. She reported that she taught the beginner class in the new Meeting Room here at the Library and was thrilled with the facility. The Society has also signed up several volunteers to assist Division Head, Mary Van Orsdol, to inventory the collection prior to the opening of the Cole. PUBLIC COMMENT: None. ADJOURNMENT: By proper motion, the Regular Meeting of February 16, 2000 was adjourned at 5:18 PM to tour Technical Services. Respectfully submitted, Cissie 6exton Administrative Secretary