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HomeMy WebLinkAbout2000-03-29; Library Board of Trustees; MinutesApproved: I .- MINUTES MEETING OF: DATE OF MEETING: March 29,2000 TIME OF MEETING: 3:30 PM PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES Library Board Room CALL TO ORDER: Chair Karen Gleason Huss called the meeting to order at 3:36 PM. ROLL CALL: Present: Library Board Trustees Baron, Gleason Huss, Kamenjarin and Page. Absent: Library Board Trustee Tarman Also Present: Cliff Lange, Library Director Geoff Armour, Assistant Library Director Dana Hartshorn, Library Management Analyst Bee Koons, NSDCGS Liaison Steve MacPherson, Friends of the Library Liaison APPROVAL OF MINUTES: The minutes of the February 16, 2000 meeting were approved as corrected. Chair Gleason Huss requested and the Board approved moving the Budget discussion, Item 4 on the Agenda, ahead of Item 3 due to time constraints. PROPOSED 2000-2001 LIBRARY BUDGET: Library Management Analyst Hartshorn reviewed the details of the proposed budget with the Board of Trustees, highlighting the changes between the base budget and the amount the library is requesting. The trustees had several questions about the additional personnel being requested in the proposed budget. Trustee Baron was concerned about adequate staffing and funding for the Library Programs unit and Trustee Page had some questions about the additional circulation and reference positions. The Board was most interested ih the approval of the addition of Sunday hours for the library. /4 Library Board of Trustees Page 2 Minutes of March 29, 2000 Meeting By proper motion, the Board unanimously approved the proposed budget as presented. MONTHLY LIBRARY DIVISION HEADS REPORTS: Trustee Kamenjarin asked for an update on the status of the Centro and Pine School. Assistant Library Director Armour responded that the City has closed escrow on the property but our request for the use of additional classroom space has not yet been authorized. Library Director Lange reported that the overall plan for the remodel and reuse of the facility has not been presented to City Council by the Recreation Staff. Trustee Baron reported on the recent Gallery Committee meeting and the issue of the gallery walls renovation. She also reported on the well-received glass exhibit on display now and the increased reputation of the gallery and exhibits. The attendance at the current exhibit brought to mind the need to collect statistics on gallery attendance as well as Library sponsored events in the George & Patricia Gowland Meeting Room and the Ruby G. Schulman Auditorium. It was suggested that these statistics be broken out and included in the Assistant Library Director’s monthly statistics report. They also discussed the value of collecting similar statistics for non- library sponsored programs held on library property since those programs impact the library staff for set up and scheduling. - STATE PROPOSITION 14, LIBRARY CONSTRUCTION BOND ACT: Library Director Lange reported that the bond issue did pass and that Assistant Library Director Armour had recently attended a Public Library Director’s Forum organized by the California Library Association. Assistant Library Director Armour will have a complete report on their discussion of Prop 14 and the Library of California as agenda items for next months meeting. CARLSBAD CITY LIBRARY ANNUAL REPORT FOR 199899: Board Chair Gleason Huss asked how this library compared to others in the state as to the ratio of personnel costs to maintenance and operations. The annual report shows 64% of the budget for staff, 21 % for operations and 15% for materials. Assistant Library Director Armour said that libraries are labor-intensive operations and most libraries average between 70-80% of operating budget for personnel. Library Director Lange said that 64% of budget for staff is very good, and lower than most p I aces. - I Library Board of Trustees Page 3 Minutes of March 29, 2000 Meeting COLE LIBRARY UPDATE: Library Director Lange reported that the conference room is supposed to be completed before the grand opening on April 15th and they did a walk through today for the final punch list. The work on Phase II, exterior improvements, which will include new signage, removal of screen walls and new landscaping, is not expected to begin until the fall of 2000. It is anticipated that there is sufficient money left in the CIP to complete the project. Trustee Kamenjarin volunteered to speak at the grand opening ceremony since Chair Gleason Huss will be out of town. HANDICAPPED PARKING ISSUE: The Board reviewed the report from the City Traffic Engineer with regard to moving the current handicapped parking spaces to another location. A motion was made to accept the recommendation but failed to pass (2-2). Assistant Library Director Armour suggested one other possible alternative not addressed by the engineers: using the front most spaces at each row in the front parking lot. After more discussion of the issue, by proper motion the Board voted 3-1 to accept the report but reject the recommendation and request the issue be re-addressed by the City Traffic Engineer. CLA INTERNET ACCESS SURVEY: Library Director Lange reported that he has a copy of the entire survey available to anyone who was interested in more than the synopsis that was provided as an attachment to the agenda. Trustee Baron asked if the Board needed to review the current policy. Library Director Lange responded that the policies as previously approved by this board are consistent with the findings. FRIENDS OF THE LIBRARY: Friends of the Library liaison, Steve MacPherson, reported that the bookstore continues to be a financial success, over $30,000 in sales since the opening. They are considering adding evening hours of operation, probably on Tuesday. The Book Sale on the Green is scheduled for Saturday, April 29” up at the Cole Library. - Library Board of Trustees Page 4 Minutes of March 29, 2000 Meeting Trustee Baron asked if the bookstore would be open on Sundays if the Library gets approval for Sunday hours. GENEALOGICAL SOCl ETY: NSDCGS liaison Bee Koons reported that the members are very excited about the opening of the Cole Library and are scheduled for a preview tour on April 13‘h. She reported that they had not been able to conduct the inventory but are planning to assist once they are opened. She reported that three significant changes are being initiated at the opening. The microfiche will no longer be self-serve, Internet Agreement forms must be on file before they will be allowed to use the computers, and the patrons will no longer re-shelve the books. Patrons will be required to leave their library card at the Genealogy Desk when they request the fiche or film, and by staff re-shelving the books we will be able to collect internal usage statistics for the library. They have scheduled their fall seminar, “So you’ve found it on the Internet. Now What?”, for October gth, in the Ruby G. Schulman Auditorium, and they are considering .- adding some junior genealogy classes at both locations. The beginning and intermediate classes at Cole will begin on July IO and run for five weeks. DIRECTOR’S REPORT: Principal Librarian: Heather Pizzuto has been hired as the Principal Librarian at the Dove Lane location and will report on April 17‘h. She previously was the Branch Manager of the San Clemente Library for the last ten years. Reference Librarians: We have hired three Reference Librarians to staff the reference desk at the Cole Library. Gallery walls issue: The issue is the identification of what materials are behind the existing drywall in the gallery. We had recommended that plywood should be directly behind the drywall for repeated hanging of exhibits, etc. but there is a possibility that the recommendation was not in the specs. Facilities Maintenance is doing some investigation to determine what is there. If they don’t find plywood, the suggested next step will be to remove the drywall, install the plywood and re-drywall or to install plywood over the current drywall and more drywall on top of that. Trustee Kamenjarin asked if there were any other options for solving the problem and Library Director Lange responded that we would definitely investigate other corrective measures. I h Library Board of Trustees Page 5 Minutes of March 29, 2000 Meeting PUBLIC COMMENT: None. ADJOURNMENT: By proper motion, the Regular Meeting of March 29, 2000, was adjourned at 508 PM. Respectfully submitted, Cissie sedn Administrative Secretary