HomeMy WebLinkAbout2000-07-19; Library Board of Trustees; MinutesITEM # 2 I
Approved: Y-fk-00
MINUTES
MEETING OF:
DATE OF MEETING: July 19,2000
TIME OF MEETING: 4:OO PM
PLACE OF MEETING:
LIBRARY BOARD OF TRUSTEES
Library Board Room
CALL TO ORDER:
Vice Chair Jerry Tarman called the meeting to order at 4:04 PM.
ROLL CALL:
Present: Library Board Trustees, Baron, Page and Tarman.
Absent: Library Board Trustees Gleason Huss and Kamenjarin
Also Present: Cliff Lange, Library Director
Geoff Armour, Assistant Library Director
Dana Hartshorn, Library Management Analyst
Connie Beardsley, Arts Office Manager
Mig Chaney, League of Women Voters Observer
Carolyn Hoard, representing NSDCGS
Steve MacPherson, Friends of the Library Liaison
APPROVAL OF MINUTES:
The minutes of the June 21,2000 meeting were approved as written.
MONTHLY LIBRARY DIVISION HEADS REPORTS:
Trustee Baron had some questions regarding the Summer Reading program and the
CD-Rom problems encountered in the Children’s Computer Lab since the City migrated
to Microsoft NT4.
Library Director Lange explained that we are looking for education and entertainment
software that will run on the NT program. He further explained that we were not aware
that there would be a problem when the City changed to NT. He continued, that this
problem is virtually invisible to the patron since the CD-Roms which will not work, are
not listed as accessible for use in the lab.
c- Library Board of Trustees Page 2
Minutes of July 19, 2000 Meeting
ACCESSIBLE PARKING UPDATE:
Library Director Lange reported that the City has contracted for a survey of the parking
lot to establish the work required to move spaces to the front. The signs have been
ordered for posting at the west side of the building informing the patrons of the location
of the existing accessible parking spots. Once the report from the survey company is
received, this item will appear again on the agenda for further discussion and
recommendations.
COLE LIBRARY UPDATE:
The board reviewed the design boards from the Architects. The proposed replacement
for the screen walls include a steel frame with glass panels for the east and a portion of
the south side, and a series of glass sails between the windows of the west side.
After much discussion, Trustees Baron and Page both expressed dissatisfaction with
the drawings and design. The steel structure with the blue glass panels was described
as looking more commercial or institutional.
- Trustee Baron agreed with Trustees Page and Tarman on the appearance of the west
side panels (sails), describing the design as simple and clean and very attractive. She
asked if there could not be some variation on that look continued on the other sides of
the building.
The landscape plan was unanimously approved.
LIBRARY ME ET IN G FAC I LlTY USAGE :
The Board reviewed the statistical report for the past six months use of the Gowland
Meeting Room and the Schulman Auditorium. After much discussion the Board
decided to review the statistics at the end of the next six months period prior to making
any suggestions and recommendations for policies, procedures and staffing.
CARLSBAD ARTS OFFICE PROGRAMS AND SERVICES:
Arts Office Manager, Connie Beardsley, gave the Board an overview of the programs
and services offered by the Carlsbad Arts Office. The accompanying slide show
depicted all the elements of their programs and services, from Public Information and
Special Events, such as the Jazz in the Park series each summer, to providing
technical assistance, selecting art for display at public places and working with arts and
education, such as the Creative Arts Camp for children.
,--- Library Board of Trustees Page 3
Minutes of July 19,2000 Meeting
DIRECTOR’S REPORT:
Bonnie Brisco Donation - The $10,000 donation to the Cole Library was accepted by
the City Council. The donation will be used to support the collection and programs at
the Cole Library location.
Henrv Steinway visit - Henry Steinway was here to visit the library and have his
photograph taken with our Steinway.
Strategic Plan (Cultural Plan) - Plan is being developed jointly with the Arts Office
and next step is a Request for Proposals (RFP) to assist with the planning.
Adult Learning Program - The offices for the program will not be moving into the
modulars at City Hall and will be remaining at their current location for another year.
Librarv Foundation - The Foundation is planning a second annual Gala at the Dove
Lane library on Saturday, September 16, 2000. Their will be a silent auction of Books
and Art and the event is being catered by Four Season’s Resort. The event will be by
invitation only with tickets selling for $75 per person.
C-Span Bus - The bus will be here at the Dove Lane library parking lot on Friday, July
28, from 8:OO AM until 3:OO PM. Open to the public, the bus provides an overview of
the C-span programming.
Library Statistics - The raw numbers for the past fiscal year were distributed for the
Boards’ review. These figures will be compiled into a formal annual report within the
next couple of months.
FRIENDS OF THE LIBRARY:
Steve MacPherson reported that the Friend’s annual meeting was held on June 22nd at
the Cole Library, and there will be no further meetings over this summer. The bookstore
continues to be a success and they are looking for some volunteers to staff the store for
some evening hours.
GEN EALOGICAL SOCl ETY:
Carolyn Hoard, representing the NSDCGS, reported that the Library has a subscription
to the information at the web site, www.ancestn/.com which is very useful to their
researchers. Since the reopening of the Cole, their membership continues to increase
and they have been able to fill some of the vacant seats on their Board.
Library Board of Trustees Minutes of July 19,2000 Meeting
Page 4 -
LIBRARY BOARD COMMENT:
Trustee Page had brought a copy of a brochure provided at the Palm Springs Library
which lists all the Oscar Winning Movies as well as all the.films nominated for each
year, and then lists which videos are available at that library. She found it very
informative and suggested we follow the format with a similar brochure of our own.
Assistant Library Director Armour responded that the library makes it a policy to have all
the Academy Award movies in the video collection, but not organized like the brochure.
He promised to turn it over to Technical Services for consideration.
PUBLIC COMMENT:
None.
ADJOURNMENT:
By proper motion, the Regular Meeting of July 19, 2000 was adjourned at 514 PM.
Respectfully submitted,
*D Cissie Se on Cissie Sefion
Adminisdative Secretary