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HomeMy WebLinkAbout2000-09-08; Library Board of Trustees; MinutesMINUTES MEETING OF: DATE OF MEETING: September 8,2000 TIME OF MEETING: 2:30 PM PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES Library Board Room 1775 Dove Lane Approved: mlzsl00 CALL TO ORDER: Chair Bill Kamenjarin called the meeting to order at 2:35 PM. ROLL CALL: Present: Library Board Trustees, Gleason Huss, Kamenjarin, Page and Tarman. Absent: Trustee Baron Also Present: Cliff Lange, Library Director Geoff Armour, Assistant Library Director Dana Hartshorn, Library Management Analyst Naomi Marblestone, League of Women Voters Observer Steve MacPherson, Friends of the Library Liaison John Cahill, Municipal Projects Manager Philip Pape, McGraw Baldwin Architects Mark Steyaert, Carlsbad Park Development Coordinator APPROVAL OF MINUTES: The minutes of the August 16, 2000 meeting were approved as submitted. MONTHLY LIBRARY DIVISION HEADS REPORTS: There were no Division Reports this meeting. The September reports will be included in the October Board packet. ACCESSIBLE PARKING UPDATE: Library Director Lange explained that David Stillman from the City Engineering Department could not be at the meeting today but his memo and recommendations were included in the packet. His report indicated only two spaces in front of the library - Library Board of Trustees ,Page 2 Minutes of September 8, 2000 Meeting that would meet the requirements for accessible parking spaces, and those spaces are in excess of 160 feet from the entrance of the library, which is the same distance as from the existing spaces. The estimated cost to reconfigure the front lot to include four spaces is over $30,000. Based on the findings, the staff recommendation was to leave the accessible parking spaces at their current location. It was moved and seconded to accept the staff recommendation of leaving the spaces as currently built, since they do meet the code requirements. During the discussion it was mentioned that since the new signs had been installed in the parking lot, we have not received any more written complaints. By unanimous vote the Board approved the motion to accept the staff recommendations and make no changes in the accessible parking spaces. COLE LIBRARY EXTERIOR RENOVATIONS: As requested at the last meeting of this board, the architects submitted a proposal to eliminate any structural screen walls in the remodel of the Cole. Parks Development Coordinator, Mark Steyaert presented the revised landscape plan for the east elevation which replaces the existing screen wall and architect Philip Pape reviewed the plans for the glass sail-type treatment of the windows on the west side. - The Board was enthusiastic over the designs, especially the use of mature landscape specimens, and voted unanimously to recommend approval of this proposal to the City Council. CITIZENS COMMITTEE FOR COMMUNITY ACTIVITY GRANTS: Trustee Gleason Huss volunteered to serve as the Library Board representative on the committee but was concerned about some possible schedule conflicts. Trustee Kamenjarin agreed to serve as her alternate as necessary. The Board unanimously accepted both of their offers. TIERRA DEL SOL REGIONAL LIBRARY NETWORK MEMBERSHIP: The Board reviewed the proposal for charter membership in the regional library network and by proper motion approved the membership. Their recommendation for membership was forwarded to the City Council for final approval. DIRECTOR’S RE PORT: - Sunday Hours - Library Director Lange reminded the board that the Library begins Sunday Hours this Sunday, September IOth from 1 PM to 5 PM . + Library Board of Trustees Page 3 Minutes of September 8, 2000 Meeting Peter Pupping concert - The concert is scheduled for this Sunday in the Auditorium at 2 PM and the $10 tickets are on sale at both library locations. Optometrists - Library Director Lange referenced a discussion at the last meeting about the eye examinations being conducted for the Adult Literacy Learners by two optometrists in Carlsbad. They are being paid for their services, and the examinations are not being done as donations. Janell Cannon Mural - The mural for the Children's Division in the Library on Dove Lane will be unveiled on Wednesday, September 13fh. A reception has been scheduled from 4 PM until 7 PM. Foundation Gala - The Foundation Anniversary Gala is scheduled for Saturday, September 16'h at 530 PM. October Board Meeting - Library Director Lange reminded the Board that the October board meeting has been moved out I week to accommodate a schedule conflict. The Board Meeting will be held October 25'h at 4 PM in the Library Board Room. c Scheduled Gallerv Exhibits for next year - Copies of the brochure containing the arts gallery schedule for the coming year were distributed. FRIENDS OF THE LIBRARY: Steve MacPherson announced that the next book sale is scheduled for October 14'h from 9 AM until 3 PM on the grass at the Cole Library. The bookstore continues to be a huge success and they are hoping sales at the Cole will increase over time. GENEALOGICAL SOCIETY: Not present. LIBRARY BOARD COMMENTS: Chair Kamenjarin asked if the lists of items newly added to the collection could be produced more frequently and on a regular basis. Trustee Page mentioned having heard a patron comment on the empty shelves at the Cole. She also asked about the process for assigning the number of new books to which location. - Chair Kamenjarin asked if we had had any further communication from Ms. Levy and Library Director Lange reported we have not, but she continues to appear at the City - Library Board of Trustees Page 4 Minutes of September 8, 2000 Meeting Council Meetings to speak during the public comment portion of the meeting. Library Director Lange had sent her a letter explaining to her the total number of videos at the Cole and in storage as well the number we have on order. He also gave her the number of videos currently on order and the budget for new videos for this next year. Chair Kamenjarin commented on how great the atrium looked, the vegetation had taken hold and it was truly beautiful. PUBLIC COMMENT: None. ADJOURNMENT: By proper motion, the Regular Meeting of September 8, 2000, was adjourned at 3:14 PM. Respectfully subflitted, Cissie Sdxton Administrative Secretary