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HomeMy WebLinkAbout2000-11-15; Library Board of Trustees; MinutesI ITEM # 2 I MINUTES Approved ----_ a- r7-q ----__ -----__ MEETING OF: DATE OF MEETING: November 15,2000 TIME OF MEETING: 4:OO PM PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES Library Board Room - 1775 Dove Lane CALL TO ORDER: Chair Kamenjarin called the meeting to order at 4:06 PM. ROLL CALL: Present: Library Board Trustees, Baron, Gleason Huss, Kamenjarin and Page. Absent: Trustee Tarman Also Present: Cliff Lange, Library Director Geoff Armour, Assistant Library Director Heather Pizzuto, Principal Librarian, Dove Library Dana Hartshorn, Library Management Analyst Joann Jonas, Senior Librarian, Cole Children’s Division John Quartarone, Senior Librarian, Dove Children’s Division Mig Chaney, League of Women Voters Observer Bee Koons, NSDCGS Liaison Steve MacPherson, Friends of the Library Liaison APPROVAL OF MINUTES: The minutes of the October 25, 2000 meeting were approved as submitted. MONTHLY LIBRARY DIVISION HEADS REPORTS: Trustee Page expressed concern over the heating and air conditioning problems at the Adult Learning building and Library Director Lange reported that according to the program director, Lynda Jones, the new owners had resolved the problem and they expressed plans to replace the unit. Trustee Baron asked for additional information on the Probationers in Recovery program mentioned in the Adult Learning report for last month. Library Board of Trustees Minutes of November 15.2000 Meetina Page 2 Library Director Lange reported that for some time we had been involved in that program that involves non-violent offenders, some of who are in need of literacy tutoring. The new referral is the first learner from that program that we have had enrolled in a long time. Trustee Baron asked about the Braille and audio books and would like to have a report on the library’s collection and services we provide to include the homebound program, added to the Library Board agenda for a future meeting. Chair Kamenjarin asked for an update on the acquisitions for the Cole Library and Library Director Lange explained that there is both Capital money and General Fund money in this year‘s budget. We are purchasing new books as fast as possible and there is an ongoing delivery of new books to that facility. CHILDREN’S SERVICES REPORT: Library Director Lange introduced Senior Librarians JoAnn Jonas and John Quartarone who are heads of the Children’s Divisions at Cole and Dove libraries. The board was treated to a PowerPoint presentation, which covered the collection development for the two Children’s divisions and Centro de lnformacion as well as the various programs offered. Following the presentation there was some discussion on the levels of sponsorships for the Summer Reading Program in particular and whether LegoLand had been offered the opportunity to participate. Chair Kamenjarin complimented the two on the presentation and asked if they had statistics that would indicate whether the Children’s Services had kept pace with or exceeded the growth of the community. Senior Librarian Jonas responded that she did not have those statistics with her but she commented that they have recognized the need for a larger collection for the younger child and she provided a break-down of the collection development budget for Children’s for this year showing almost a 60-40% split, with the 60% devoted to increasing the collection at the Dove Library based on the circulation statistics. Trustee Baron asked about the Spanish language collection, primarily at the Centro and whether there was material available in world languages. Senior Librarian Jonas responded that there was neither a large demand nor much available for children in world languages, but the library does carry some. She further explained that the Spanish and bi-lingual books in the collection were primarily for Library Board of Trustees Minutes of November 15,2000 Meeting Page 3 recreational reading and research projects for the children. The issue currently being addressed in the classroom that focuses on only having text books in one language is a different situation, and a separate issue from what should be available at the libraries. RECRUITMENT AND UTILIZATION OF VOLUNTEERS IN THE LIBRARY: Principal Librarian Heather Pizzuto reported that currently the library is using about 12,000 hours annually in a variety of areas. She explained the methods of recruitment currently being used, the screening process in place and the variety of tasks completed by the volunteers. While the majority of the volunteers utilized within the Dove facility work in Circulation, there is a large body of volunteer tutors who are essential to the success of the Adult Learning Program, a loyal Tuesday Morning group of Seniors who fold, staple and stuff all sort of brochures, information packets and mailings for our graphics and programs division. She also pointed out that the Friends of the Library though not a part of the Library itself, through the bookstore and other activities, generates and donates thousands of dollars each year in support of the collection and programs, and is entirely a volunteer operation. In conclusion, Principal Librarian Pizzuto explained that currently the Adult Learning Program and the Tuesday Morning Volunteers each have an annual celebration, either a dinner or reception-type event, to show our appreciation for their efforts. In September of I999 the library hosted an afternoon reception to which all the volunteers in the system were invited and each was presented with a memento in appreciation for their contribution. She continued that one of her goals for this year is to formalize the recruitment, screening and training process, create a list of volunteer opportunities and organize an annual event similar to the one held in 1999, which would serve to recognize and thank all of the volunteers. Trustee Baron asked what type of training program is currently in place and was told that for the most part the volunteers are trained on an individual basis by their supervisor. The teen volunteers for the Summer Reading Program are required to attend scheduled formal training and the Adult Learning Program utilizes an extensive training program for their tutors. Trustee Baron also asked about liability and workers’ compensation insurance. Principal Librarian Pizzuto explained that all volunteers sign a release of liability form that excludes them from any workers compensation claim. There was concern expressed over the Court referral volunteers and Ms Pizzuto explained that she always asks for the nature of the offense and if it is in any way related to theft, assault, or injury to another individual, we will not place the volunteer in the library. She added that for the most part the offenders have been convicted of DUI Library Board of Trustees Minutes of November 15, 2000 Meeting Page 4 offenses, and if their requirement is for an extensive time, then we are in contact with the probation officer as well. Chair Kamenjarin suggested perhaps a thank you card from the Library Board might be initiated as part of the recognition and appreciation efforts for volunteer contributions. DIRECTOR’S REPORT: California Libraw Association Annual Convention - Library Director Lange reported that several members of the staff attended the conference in Santa Clara this month. One of the more interesting presentations was by the Cerritos library currently under construction. It is designed similar to a theme park to include an 8,000-gallon aquarium and a full size replica of a dinosaur in the children’s area. Referred to as the Millennium Library and “Experience Library”, there was a mixed reaction from the people in the audience. One of the most successful programs of the conference was arranged by Senior Librarian Susan Simpson, our Collection Development and Acquisition’s Librarian, who sits on the Collection Development Roundtable for CLA. She had arranged for a Mystery Authors presentation moderated by Taffy Cannon, mystery writer and President of the Friends of the Carlsbad Library. The program was excellent and the attendance exceeded the room capacity. Other highlights of the conference were the Sunday night speaker, Terry Gross, and some fund raising and video conferencing presentations Carlsbad Libraw Foundation Retreat - The foundation held a retreat this month to set goals for next year and decided to concentrate on the larger donations and endowments for the library. California State Libraw Grant for Adult Learning Program - For the tenth straight year the state has made available the matching grant based on the budget for the Adult Learning Program and the agenda bill will go to City Council next week for approval. This year’s grant is in excess of $24,000 and will be used for the purchase of hardware, some software and other learning materials. Citizens Academy - Library Director Lange has been serving on the committee that developed the new Citizens Academy. The purpose of the academy is to give the public a better idea of how the City works as well as to serve as a recruitment tool for the Board and Commissions that are an integral part of the City government. The first session is scheduled for February of next year. Libraw Strategic Plan - The staff is currently working with Dr. Serpe from Cal State San Marcos to develop a survey to determine the needs, expectations, attitudes and Library Board of Trustees Minutes of November 15, 2000 Meeting Page 5 opinions of the public as related to the library. The City recently completed a telephone survey that contained some questions relative to the library but the plan is to develop an in-house survey as well. CRlCKWING Book siqnina - signing at the Auditorium tomorrow night. Janell Cannon will be conducting a lecture and book FRIENDS OF THE LIBRARY: Steve MacPherson reporting for the Friends of the Library announced that the Silent Auction was scheduled to open tomorrow at the Cole Library. Also, at the last Board Meeting they decided to purchase disposable bags to use at the bookstore in place of the recycled market bags and they have been ordered. GENEALOGICAL SOCIETY: Bee Koons from the North San Diego County Genealogical Society (NSDCGS) reported that several members of the society participated in a DNA Survey sponsored by the Brigham Young University to match families. The beginning class in November had thirteen students and there is no class scheduled for the month of December. She also reported that she completed the article for Forum on the children’s classes and it will be published in the January issue. Future plans include the possibility of the Society sponsoring a weekend trip to Carlsbad for genealogists from all over the United States and possibly a sleep-over in Genealogy for members of the Society who would like to do some uninterrupted research. In conclusion, Ms. Koons announced that the new officers had been elected and would be installed at the annual Christmas Party next month, and she invited the members of this board to attend. PUBLIC COMMENT: None LIBRARY BOARD COMMENTS: Trustee Baron mentioned that two of the women recently selected by the North County Times as Women of the Year listed working with the Carlsbad City Library as one of Library Board of Trustees Minutes of November 15, 2000 Meeting Page 6 their community services. She suggested that it would be appropriate and a nice gesture for this board or the Library to send a note of congratulations to the two women, Offie Escobedo and Muriel Roston. ADJOURNMENT: By proper motion, the meeting was adjourned at 535 PM. Fed, Respectfully sub B &* Cissie S ton Adminisfrative Secretary