Loading...
HomeMy WebLinkAbout2001-02-21; Library Board of Trustees; MinutesITEM # 2 I Approved MINUTES MEETING OF: DATE OF MEETING: February 21,2001 TIME OF MEETING: 4:OO PM PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES Library Board Room - 1775 Dove Lane CALL TO ORDER: Vice Chair Jerry Tarman called the meeting to order at 4:02 PM. ROLL CALL: Present : Library Board Trustees, Gleason Huss, Page and Tarman. Absent: Library Board Trustees Baron and Kamenjarin. Also Present: Cliff Lange, Library Director Geoff Armour, Assistant Library Director Heather Pizzuto, Principal Librarian Dana Hartshorn, Library Management Analyst Anne Sypien, League of Women Voters Observer Carolyn Hoard, NSDCGS Liaison Steve MacPherson, Friends of the Library Liaison - Prior to the approval of the minutes, Library Director Lange introduced the new observer for the League of Woman Voters, Anne Sypien, who was attending her first meeting in that capacity. APPROVAL OF MINUTES: The minutes of the January 17, 2001, meeting were approved as submitted. M 0 N T H LY LI B RARY D IVI S I 0 N H E ADS RE PO RTS : Trustee Paige asked if there was any further information on the heating problems at the Adult Learning facilities and Library Director Lange commented that the rooftop unit was scheduled for replacement during the month. Trustee Tarman asked that the library director, on behalf of the Library Board, send a letter of congratulations to Sharon Smith, Oceanside Emblem Club grant winner and Adult Learning Program participant since 1995. I - Library Board of Trustees Page 2 Minutes of February 21, 2001 Meeting There was some discussion about the Annual Potluck and Library Director Lange announced that it was scheduled for April 22, 2001, and invitations would be mailed to all the Library Board Trustees. Trustee Page asked if the Board could view the “Fish” video mentioned in the monthly re port from Collect ion Development . Trustee Tarman expressed his appreciation for the excellent job the staff is doing in providing good customer service for the entire community as evidenced by the addition of wheelchair tours of the library. There was some discussion about the asset of having the GaleNet on-line database which contains biographical information about thousands of authors and critical analysis of their works. Library Director Lange explained that it was paid for largely out of a State grant the Tierra del Sol Regional Library Network received. They were able to negotiate a license for multiple libraries reducing our cost appreciatively. Trustee Tarman mentioned that all the stats were up in January and that the traffic at the Cole was up in spite of the inconvenience of the exterior remodel and alternate entrance. - HOURLY EMPLOYEE SALARY RANGE ADJUSTMENT: Library Director Lange explained that the salary adjustment was the result of the increase in the minimum wage that affected the Page classification as well as the competing job market for all our hourly positions. LIBRARY STRATEGIC PLAN : Library Director Lange provided the board with an update on the status of the strategic plan. There have been two surveys, conducted at two different times; one addressing library programs and one based on library usage. In addition, a combination of the two surveys was translated into Spanish, and administrated at the Centro. The information gathered would serve as the basis for discussion for the development of the strategic plan. The next phase would involve review of the results of the library surveys and the City’s telephone survey with the consultants. Two full day sessions are planned for March 2gth and April 24‘h during which representatives from the Library staff, Library Board, Friends of the Carlsbad Library and The Carlsbad Library Foundation would participate in the goal setting and fine tuning of the new strategic plan.. Library Director Lange reminded the board that only two of the Trustees may be present at any one of these sessions unless we notice it as a meeting, due to the Brown Act. - .- Library Board of Trustees Page 3 Minutes of February 21,2001 Meeting Trustees Gleason Huss and Page volunteered to represent the Library Board at the workshops. Library Director Lange reported the library has hired Beverly Simmons as the consultant on this project. Former director of the Sunnyvale Public Library, Ms. Simmons is now working as a consultant. She worked for the State Library and led the Restructuring of California Libraries Sessions, and she has done extensive facilitating with many of the networks, including the Tierra del Sol, during the planning stages. Assistant Library Director Armour added that there had also been an intermediate phase of the development which involved nominal focus groups, two of library staff and two of patrons who expressed a willingness to participate on their survey forms. The results of those group discussions will also be included in the report from the Cal State San Marcos group analyzing the data. POST OCCUPANCY EVALUATION OF NEW BUILDING: Library Director Lange explained that we have experienced some difficulties in the new building but only recently have determined that we may need to replace the ballasts in some of the lighting. According to the Facilities Maintenance Supervisor, the ballasts are substandard which causes the lights to burn out too quickly. They have also discovered there is an electrical problem of some sort with the exterior lights in the front of the building. ,- There are still some furniture issues to include an ergonomic study of the Reference Public Service Desk. The results of that study are expected within the month. Library Director Lange continued that there are a number off lingering issues that need to be addressed, but the lawsuit between the City of Carlsbad and the contractor has been settled and the agenda bill will go before the City Council on March 6, 2001, that will include a request for a set-aside of $200,000 to cover the costs for these adjustments and repairs. Trustee Gleason Huss asked for more information about the firm hired to conduct the ergonomic study and the nature of the problems with the desk. Principal Librarian Pizzuto explained that the problems include such things as height of the desk, the height of the files, the angle required for computer access and stools that do not provide sufficient support. r Library Board of Trustees Page 4 Minutes of February 21, 2001 Meeting UPDATE ON COLE LIBRARY PROJECT: Library Director Lange reported that the two screen walls have been removed, work is almost completed on the monument sign and there is a lot of dirt being moved around. There has been one major change in the plans, involving the glass fins that were to be located on the windows on the west side of the building. The contractor was not able to procure the glass in the color chosen by the architect and there was some concern over adequate support for their considerable weight, and Facilities Maintenance had serious concerns over the maintenance and replacement of them. Following a conference, which included the contractor, the City’s project coordinator, the City’s facilities maintenance Supervisor and the Library Director, the decision was made to eliminate the fins from the design. As a result, the landscaping for that side of the building will be enhanced, offering a viable substitute and a considerable savings to the construction costs (the panels were estimated at a little over $1300 each). Trustee Page asked if there had been any determination on the use of the land now vacant since the removal of the modular buildings adjacent to City Hall. Library Director Lange reported there are plans for a “pocket park’ in that area but final design had not been completed. - Trustee Tarman asked if the Cole project was on schedule and Library Director Lange said it was for the most part; however, there have been a few weather delays. PINE SCHOOL PROPERTY STATUS: Library Director Lange reviewed the results of the public meeting hosted by the Recreation Department to discuss the use of the Pine School property. All three of the proposed alternatives preserve the Centro operation there either remaining in the current building or putting modular buildings on the site. The agenda bill will go before City Council sometime in March for them to make a decision on the interim use. The Council is under pressure from several citizen groups who have different projects that they would like moved ahead. Even if the Council should decide to move the project forward and begin the planning right away, we don’t know how soon the buildings would be torn down. Trustee Page asked if the staff recommendation was Alternative #I and also expressed her opinion that the construction of the Community Center at that site should be moved up in the CIP. - Library Board of Trustees Page 5 Minutes of February 21, 2001 Meeting DIRECTOR’S REPORT: Foundation Sponsored Performance - Tom Morrow of the North County Times has written a play titled “Winston and FDR” and is based on transcripts and radio broadcasts from about 1940 to 1945, during World War II. There are three performances scheduled, with the Friday April 27‘h premier preceded by a reception hosted by Four Seasons Aviara Resort. Tickets for the Friday performance and reception are $25 each. Tickets for the remaining performances, Saturday April 28‘h at 7:30 pm and Sunday, April 2gfh at 2:30 are $10 each. Ticket sales begin March 1“ and are available at both library locations. Program Response - Recent musical programs in the Auditorium which included the Carl Hoffman Band and Murray Davison have filled the auditorium with attendees flowing over and filling the Meeting Room as well. Over 300 people were here for the Carl Hoffman Band concert. Art Gallery - The next exhibit in the gallery will open on March IOth with a wine and cheese reception and will be the paintings of Aaron Bohrod. Mr. Bohrod’s daughter lives in Carlsbad and several of her personal paintings are part of the exhibit. Tierra del Sol Reqional Library Network - The Board meeting is schedule for next week to approve the budget to be presented to the Council. The director attended the Library of California Board Meeting last week in Riverside where they were struggling with the budgets for all seven of the networks. There was not sufficient money in the budget to fully fund all the networks so they divided the fund equally among the seven networks resulting in a budget of $468,000 each. - FRIENDS OF THE LIBRARY: Steve MacPherson, liaison to the board from the Friends reported that the Spring book sale date is not yet firm, based on the exterior work being done at the Cole, but they are hoping for a date in May. The Board decided that because the silent auction had been such a success, they plan to hold another and possibly make it an annual fund raising event. A collection of books on pregnancy and childcare were taken from the shelves in the Friends’ bookstore and donated to the Florence Crittenton Centers high school library, based on a request from Eva Shaw. He also re‘rorted that the Volunteer Appreciation event was held at the library on January26 . - The Friends; also approved a donation of $5,000 for some items for the Centro. - Library Board of Trustees Page 6 Minutes of February 21, 2001 Meeting GENEALOGICAL SOCl ETY: Carolyn Hoard reporting for the NSDCGS reported that the Children’s genealogy classes start again on March 8‘h for five weeks in the Community Room at Cole and the society is holding its first Saturday meeting on April 28‘h from 10-1 1:30 AM. The meeting will include a lecture on “Mistresses of the Rich and Famous”. PUBLIC COMMENT: Trustee Gleason Huss asked to “step outside” her trustee role and speak as a public citizen only in order to lavish praise on the City’s first ever Citizens Academy. She has been attending the sessions with her husband and a neighbor couple and they are all most impressed with the content of the sessions as well as with the overall professional manner of the presentations. She expressed hopes that the Citizens Academy program would be offered again and that more members of the board would be afforded the opportunity to attend. ADJOURNMENT: By proper motion, the meeting was adjourned at 542 PM. I Respectfully submitted, Cissie gxton . Administrative Secretary