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HomeMy WebLinkAbout2001-04-18; Library Board of Trustees; MinutesI ITEM # 2 I F MINUTES MEETING OF: DATE OF MEETING: APRIL 18,2001 TIME OF MEETING: 4:OO PM PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES Library Board Room - 1775 Dove Lane CALL TO ORDER: Chair Kamenjarin called the meeting to order at 4:Ol PM. ROLL CALL: P rese n t : Library Board Trustees, Baron, Gleason Huss, Kamenjarin, Page and Tarman. Absent: None Also Present:Cliff Lange, Library Director r Geoff Armour, Assistant Library Director Heather Pizzuto, Principal Librarian, Dove Lane Chris Holt, Principal Librarian, Cole Library Dana Hartshorn, Library Management Analyst Anne Sypien, League of Women Voters Observer Steve MacPherson, Friends of the Library Liaison Bee Koons, NSDCGS Liaison APPROVAL OF MINUTES: The minutes of the March 21 , 2001, meeting were ,approved as submitted. MONTHLY LIBRARY DIVISION HEADS REPORTS: Trustee Page asked if the heating and air conditioning unit had been installed at the Adult Learning Program building and Assistant Library Director Armour reported that the new system had been installed but that there had been no noticeable change in the temperatures. Trustee Gleason Huss asked if the Cole remodel would be completed on April 20m and Principal Librarian Chris Holt responded that there was a meeting scheduled for tomorrow to determine whether it is safe to open the east doors. r Library Board of Trustees Minutes of April 18, 2001 Meeting Page 2 Chair Kamenjarin asked if there would be a formal ceremony for the re-opening of the doors and was told by Principal Librarian Holt that there would not be a formal ceremony on that date but a celebration was being planned to thank the patrons for their patience during all the work. Trustee Page asked if we had the results of the nominal group meeting at the Cole and Library Director Lange advised her that the results of that meeting and the one at the Dove Lane facility were included in the packet of information for the Strategic Plan Workshop for next Tuesday. Trustee Gleason Huss asked if the problems with the graffiti were still ongoing. Principal Librarian Heather Pizzuto reported that there were still some problems, specifically in the men’s restroom. Trustee Page wanted to know what type of program did we hold that was attended by 3600 children and Principal Librarian Heather Pizzuto explained that it was a series of events that make up the annual Multicultural Festival. PINE SCHOOL STATUS REPORT: Library Director Lange explained that the City Council chose “Option 3” as presented by the Parks and Recreation staff which calls for the removal of the existing buildings and locating two portable buildings on the site - one which will house the Centro operation. Chair Kamenjarin asked how quickly this project would get underway and Assistant Library Director Armour explained that the project is attached to a goal for the next year and they could start on the project as early as next summer or as late as next year. Assistant Library Director Armour commented that during the Public Comment at the City Council several speakers had intimated that the Centro was “more than just a library” and it was suggested that the library prepare a paper explaining in detail the services provided to the community by the Centro. Assistant Library Director Armour continued that we are waiting for direction from the City Council and City Manager regarding any report or site visits. In the meantime, the Centro is slated to remain on that site and the library will have input on decisions about the space, size, orientation, and position of the temporary facility. Assistant Library Director Armour also stated the necessity of having the temporary buildings in place before scheduling the demolition of the current facility. Chair Kamenjarin asked what any of the Trustees, either in an official capacity or as private residents of Carlsbad, could do to help insure the Centro remains in its current location. Assistant Library Director Armour pointed out that whereas the Pine School status report was part of the agenda, the discussion of the Centro and this board’s position was not part of the formal agenda. The board asked Library Director Lange to I ,/- Library Board of Trustees Page 3 Minutes of April 18, 2001 Meeting please place the Centro on the agenda for the next meeting so that they may discuss it in more detail and possibly develop a position statement to be relayed to the City Council. Trustee Tarman asked if the City Council had indicated any timeline for action on the school property and Library Director Lange told him we were not aware of one. Assistant Library Director Armour also pointed out that the most important issue is the long-term solution and that the Centro hopes to be included in the Community Center planned for the location, but if that does not happen then they will have to relocate. There was discussion on other possible locations such as in the new Cole library building or moving it into the Harding Center or one of the other City owned building in the close proximity to the current location. PROPOSED MANAGEMENT GOALS: Library Director Lange explained to the Board that earlier this year the City Council took part in a two-day workshop and developed the top ten goals for the City for the next fiscal year. All the managers within the City are involved in one or more of the goals. In addition to those goals, the Library had submitted a departmental goal to replace our automation system. r Library Director Lange then walked the Board through the entire goal list identifying the goal teams involving the Library Managers. Trustee Tarman asked about the Carlsbad Citizens’ Academy and Library Director Lange explained that it will not be classified as a goal next year but would be established as an ongoing program. Principal Librarian Heather Pizzuto pointed out the Citizens Academy listed as one of the goals, was the name of the training element that currently offers training for various technology City staff. The goal is to expand the types of training offered. DIRECTOR’S REPORT: Cal State Intern at Centro - Last month Centro reported a CalState volunteer working at the facility and the Board asked for more information. Assistant Library Director Armour reported that the internship was arranged by the school through the City’s Human Resources Department and the intern was a business and Spanish major and proved to be most helpful at the Centro doing some tutoring and translations. It is unknown if his community service work was a requirement for graduation. rc- c Library Board of Trustees Page 4 Minutes of April 18, 2001 Meeting Stratesic Plan Workshop I - Next Tuesday, April 24‘h, is the first of two workshops scheduled for the development of the Library’s Strategic Plan. Taking part in the process are the Library Division Heads and Administration as well as representatives from the Library Board, Friends’ of the Library and Carlsbad Library Foundation. Volunteer Appreciation Event - The second annual volunteer event is scheduled for Thursday, April 26th, from 3:OO pm to 500 pm at the Senior Center. 2001-2002 ProDosed Budget - Library Director Lange announced that there had been no update on the status of the proposed budget for next year. Currently the Leadership Team is reviewing the budgets and the MSA Directors will be the ones who will defend the budget requests. Lions Club Donation - Library Director Lange reported that he had received a call from the Carlsbad Lions Club to please come to their meeting to accept another donation of $1,000 to be used towards the purchase of large-type books. FRIENDS OF THE LIBRARY: No Report. GENEALOGICAL SOCIETY: NSDCGS liaison Bee Koons reported that they have decided to hold one Saturday meeting each quarter to see what attendance will be. She has received a considerable amount of inquiries following her article in the Forum on the Junior Genealogy classes and as a result, she has decided to put together a book and a workbook on the subject and sell it for profit. The next children’s class is scheduled for the week of June 2!jth, for five days, from 1 :00 pm - 2:30 pm in the Community Room at Cole. To promote the class she has sent flyers to the area schools. In conclusion, she reported their membership has now increased to 639 and their annual yard sale will be held on May Cith at the Cole. LIBRARY BOARD COMMENTS: Chair Kamenjarin asked what was the procedure for acknowledging donors and Library Director Lange explained we sent letters of appreciation, added the names to the donor kiosk and depending on the size of the donation, added the names to the marble donor wall inside the foyer of the library on Dove Lane. The Carlsbad Lions Club is already on the donor wall as a result of the $5,000 donation they made for the purchase of the reader machine for the visually impaired. rc - Library Board of Trustees Page 5 Minutes of April 18, 2001 Meeting Char Kamenjarin also noted the absence of any donations from LegoLand for the Summer Reading Program and was told that they had been approached each year and have declined to participate. Trustee Page announced that she and her husband took the April beginning genealogy class taught by Ms Koons (on the first Saturday of each month) and that the class was excellent. She complimented both the teacher and the material and recommended the class to anyone. Chair Kamenjarin mentioned that he was approached often by members of the community to discuss library services but the anomaly seems to be that the people who don’t live in Carlsbad are much more effusive and praising where the Carlsbad residents seem to be full of complaints. His point was that perhaps the library staff has done such an excellent job that it has raised the expectation levels of the Carlsbad residents but those who are first -time users are very impressed. PUBLIC COMMENT: None F ADJOURNMENT: By proper motion, the meeting was adjourned at 4:35 PM. Respectfully submitted, Cissie Sexkn Administrative Secretary