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HomeMy WebLinkAbout2002-03-13; Library Board of Trustees; MinutesI ITEM#2 1 Approved: g&?-OL MINUTES4 MEETING OF: DATE OF MEETING: March 13,2002 TIME OF MEETING: 4:OO PM PLACE OF MEETING: LIBRARY BOARD OF TRUSTEES Library Board Room - 1775 Dove Lane CALL TO ORDER: Co Chair Laurie Page called the meeting to order at 359 PM. ROLL CALL: Present: Library Board Trustees Gleason Huss, Page, Swette and Tarman. Absent: Trustee Kamenjarin Also Present: Cliff Lange, Library Director Geoff Armour, Assistant Library Director Heather Pizzuto, Principal Librarian, Dove Lane Chris Holt, Principal Librarian, Cole Dana Hartshorn, Library Management Analyst Arthur Wood, Friends of the Library Liaison r Prior to the formal agenda, Co Chair introduced and welcomed newly appointed trustee Rob Swette. APPROVAL OF MINUTES: The minutes of the February 20, 2002 meeting were approved as submitted. MONTHLY LIBRARY DIVISION HEADS REPORTS: Trustee Gleason Huss had a question regarding the Cole Library report on the release of the I930 Census and Trustee Page explained that the detailed census reports are not released for at least seventy years. Trustee Tarman asked for an update on the status of the problems with the computers at Adult Learning. Library Director Lange responded that IT has decided to install a T-I line for their computers, which will connect them to the City network and also provide for routine backups. It is anticipated that this will solve 90% of the problem. r Trustee Page had some questions about the book repair workshop at the Dove Lane /c Library Board of Trustees Page 2 Minutes of March 13,2002 Meeting facility and the purpose of providing this training. Principal Librarian Holt explained that the goal was for staff to make simple repairs as needed to keep the books available and prevent the damage from becoming worse and requiring the book to be sent out for repair. LIBRARY POLICY REGARDING PUBLIC ACCESS TO INTERNET: Library Director Lange reminded the Board that this was an agenda item before and the board asked tq have it brought back at the March meeting for further discussion. For that purpose the agenda packet for this meeting contained a considerable amount of information on the core issues and examples of policies developed by other libraries. Additionally there was information on the different types of filtering software and the results of a survey conducted by the Serra Library Network of member libraries and their current practices. The issue of the library’s policy for public access was raised following a request from a patron who wanted to be allowed to use the children’s computers at the Cole when there were no adult computers free. The current library policy restricts adults from using the computers in the children’s division unless the adult is accompanying a child. Trustee Page asked if the library has a written statement regarding our policy and procedure for Internet use and was told we do, and that anyone who wants to use the library computers to access the Internet must first read and sign the form. She also suggested that we require a photo ID, such as a driver‘s license, for users. Principal Librarian Pizzuto commented that currently we require a library card and some of our patrons complain about that requirement. r Library Director Lange then explained that most of the new automated systems that the library is evaluating for purchase and installation, allow the patron to go from the catalog directly to the Internet. Where this provides a greater service to the patron, becoming more a global search rather than just the local catalog, it also makes monitoring patron use to insure they are following the policies and guidelines significantly more difficult. Library Director Lange assured the board that we have the ability to restrict some terminals to strictly the local catalog to prevent all the terminals from being tied up by Internet users. There is also a children’s version of the catalog that will display on the terminals in the children’s division, which hopefully will discourage adults from using them. Library Director Lange advised the board that on March 25‘h the trial opens in Philadelphia on the lawsuit filed by the American Library Association, American Civil Liberties Union, and several other organizations versus the Federal Government and the Child Internet Protection Act (CIPA). The CIPA was enacted but an injunction is - - Library Board of Trustees Page 3 Minutes of March 13, 2002 Meeting preventing the enforcement until July. The suit is based on the violation of our First Amendment rights and if the law is upheld, the law will require that the library filter all the computers accessible to the public, adult and children, if we accept any federal grant money. Trustee Tarman had some questions about the recent filtering survey conducted by Serra in which eleven of the thirteen member libraries responded. He pointed out that in the survey, four of the eleven uses some form of filtering on at least some of the public access computers. Trustee Gleason Huss asked to go on record again reaffirming the library's policy and procedures currently in place. DRAFT BUDGET 2002-2003: Senior Management Analyst Hartshorn distributed a copy of the significant changes summary for the budget for FY2002-2003 along with a spreadsheet covering the entire budget. - Trustee Tarman asked why the M&O figures had gone down in some areas and Senior Management Analyst Hartshorn responded that a conscious effort towards energy conservation had resulted in a significant savings. Trustee Tarman moved that the board approve the draft budget of a little more than 8 million dollars for fiscal year 2002-2003. The motion was seconded and approved unanimously by the board. CALTAC ANNUAL SPRING WORKSHOP: The workshop is scheduled for April 13'h at the Cerritos Library but none of the trustees were available to attend. CLSA STATEWIDE CONFERENCE: This conference is May 31 - June 1 and is open to one member of the library board and Friends of the Library board members. Trustees Gleason Huss and Page both expressed interest in attending. Friends ' President, Carolyn Taylor, has responded that she will attend leaving one remaining opening. Although the registration form is for two delegates, there is the option of requesting a third delegate, which will be decided by space available. In view of that provision, the library will submit all three names as delegated to the conference in hopes that there will be adequate space. ,.-- Library Board of Trustees Page 4 Minutes of March 13, 2002 Meeting CALTAC TRUSTEE TRAINING ON SITE: The board expressed interest in having this training and Library Director Lange will check to see what dates are available and offer several dates from which to choose. The training session is routinely on a Saturday morning, from 9:00 AM until noon. DIRECTOR’S REPORT: New Automated System: The library received five proposals for the new system and developed four task teams to analyze and evaluate them. The next step is to prepare any questions they may have and forward them to the vendors to respond before the consultant returns on March 28fh and 2gth. On those two dates the consultant will meet with the task teams and through the process of evaluating the different proposals they will narrow the field to the top two. Those companies will be invited to bring their system to the library for some hands-on demonstrations. Arts Office Manager Recruitment: The consultant hired to help with the recruitment screened the 145 applicants and the top seven applicants are scheduled for initial interviews tomorrow. The top three applicants will then return for final selection interviews sometime in April. Management Goals for 2002-2003: All the management staff is involved in developing their goals for next year, most of which are outside of the library. Most of the goals for the next year are team goals. Histow book sales: The first round of proofreading was finished and sent back to the publisher. Sales to date total 117, and many of the orders are from the information on the City’s Internet site. FRIENDS OF THE LIBRARY: Liaison Arthur Wood made a plea for more book and magazine donations, as there has been a significant drop in donations at both locations. GENEALOGICAL SOCIETY: Not present. PUBLIC COMMENT: None. ,fi Library Board of Trustees Page 5 Minutes of March 13, 2002 Meeting LIBRARY BOARD COMMENTS: Trustee Page asked for an update on the status of the sculpture “America”. Library Director Lange responded that as a result of the Library Board’s opposition to placing the sculpture on the grounds at the Cole Library, the Arts Commission agreed to recommend the future site of City Hall for the sculpture site. Prior to taking the recommendation to the City Council, Library Director Lange telephoned the artist to see if the site was agreeable to him. Two lengthy telephone conversations later, the artist still will not agree to have the artwork at the Farmer’s Insurance Building. The artist wants the sculpture at the beach and plans to appear before the City Council to argue his position. The Mayor may call the artist to discuss it further but currently we are at impasse. Although the artist believes the grass plot along the beach just north of Tamarack is the perfect location for the sculpture, it is doubtful whether the City Council or the residents of Carlsbad would agree and approve that location. And in addition, that particular plot of land is owned by the State, not the City. Trustee Page asked what was being done about signage for patrons explaining that items shown as “in storage” on the catalog could be checked out by requesting the materials at the Reference desk, as well as patron information on the 24/7 Reference Librarian service. - Principal Librarian Pizzuto replied that we have brochures and flyers out that explains the 24/7 Reference services as well as information on the website. Trustee Page replied that she felt it was necessary to provide additional information for patrons explaining the difference between placing an item “on hold” (which carries a fee) and requesting an item which is listed as “available” but located at a different facility. She does not feel the average library user is aware that they can request that available item at the Reference desk and the courier will bring it from the other facility, with no fee involved. Trustee Page asked if a date has been arranged with the author, Susan McCarthy, for a book signing and author talk. Library Director Lange said that Carol Tic0 who is in charge of library programs is working with Ms. McCarthy but the date has not been determined. Trustee Page asked if the concerns of Ms. Dresselhaus as recorded in the minutes of the last meeting have been addressed. Ms. Dresselhaus’ first issue was with the difficulty of access to City Hall and Council Chambers. Trustee Tarman suggested that this was not a library board issue but more something she should take to the City Council or Code Enforcement. - 0,- Library Board of Trustees Page 6 Minutes of March 13, 2002 Meeting Principal Librarian Holt explained that renovations to the elevator at the Cole was not part of the remodel for that building but facilities has recently been involved in seeking bids for a replacement. Principal Librarian Holt also noted that moving any of the genealogy collection downstairs is out of the question, especially following the report from Collection Development and Acquisitions, which identified the lack of shelf space in that facility. Friends’ Liaison Wood had already reported that the Friends’ are experiencing a shortage of donations to stock the bookstore and “for sale” shelf at the Cole. In addition, he said that a volunteer stocks the shelf, but only once a week. Principal Librarian Holt from the Cole said she was not sure how to address the request for more experienced reference librarians and although Ms. Dresselhaus may not feel the Cole non-fiction collection is large enough, she has the entire collection available to her by requesting the courier bring up to Cole for her anything identified as on the shelf at the Dove Lane facility. ADJOURNMENT: IC By proper motion, the meeting was adjourned at 504 PM. Respectfully supitted, Cissie dxton Administrative Secretary