HomeMy WebLinkAbout2002-03-13; Library Board of Trustees; MinutesI ITEM#2 1
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MINUTES4
MEETING OF:
DATE OF MEETING: March 13,2002
TIME OF MEETING: 4:OO PM
PLACE OF MEETING:
LIBRARY BOARD OF TRUSTEES
Library Board Room - 1775 Dove Lane
CALL TO ORDER:
Co Chair Laurie Page called the meeting to order at 359 PM.
ROLL CALL:
Present: Library Board Trustees Gleason Huss, Page, Swette and Tarman.
Absent: Trustee Kamenjarin
Also Present: Cliff Lange, Library Director
Geoff Armour, Assistant Library Director
Heather Pizzuto, Principal Librarian, Dove Lane
Chris Holt, Principal Librarian, Cole
Dana Hartshorn, Library Management Analyst
Arthur Wood, Friends of the Library Liaison
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Prior to the formal agenda, Co Chair introduced and welcomed newly appointed trustee
Rob Swette.
APPROVAL OF MINUTES:
The minutes of the February 20, 2002 meeting were approved as submitted.
MONTHLY LIBRARY DIVISION HEADS REPORTS:
Trustee Gleason Huss had a question regarding the Cole Library report on the release
of the I930 Census and Trustee Page explained that the detailed census reports are
not released for at least seventy years.
Trustee Tarman asked for an update on the status of the problems with the computers
at Adult Learning. Library Director Lange responded that IT has decided to install a T-I
line for their computers, which will connect them to the City network and also provide for
routine backups. It is anticipated that this will solve 90% of the problem. r
Trustee Page had some questions about the book repair workshop at the Dove Lane
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Minutes of March 13,2002 Meeting
facility and the purpose of providing this training. Principal Librarian Holt explained that
the goal was for staff to make simple repairs as needed to keep the books available
and prevent the damage from becoming worse and requiring the book to be sent out for
repair.
LIBRARY POLICY REGARDING PUBLIC ACCESS TO INTERNET:
Library Director Lange reminded the Board that this was an agenda item before and the
board asked tq have it brought back at the March meeting for further discussion. For
that purpose the agenda packet for this meeting contained a considerable amount of
information on the core issues and examples of policies developed by other libraries.
Additionally there was information on the different types of filtering software and the
results of a survey conducted by the Serra Library Network of member libraries and
their current practices.
The issue of the library’s policy for public access was raised following a request from a
patron who wanted to be allowed to use the children’s computers at the Cole when
there were no adult computers free. The current library policy restricts adults from
using the computers in the children’s division unless the adult is accompanying a child.
Trustee Page asked if the library has a written statement regarding our policy and
procedure for Internet use and was told we do, and that anyone who wants to use the
library computers to access the Internet must first read and sign the form. She also
suggested that we require a photo ID, such as a driver‘s license, for users. Principal
Librarian Pizzuto commented that currently we require a library card and some of our
patrons complain about that requirement.
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Library Director Lange then explained that most of the new automated systems that the
library is evaluating for purchase and installation, allow the patron to go from the
catalog directly to the Internet. Where this provides a greater service to the patron,
becoming more a global search rather than just the local catalog, it also makes
monitoring patron use to insure they are following the policies and guidelines
significantly more difficult.
Library Director Lange assured the board that we have the ability to restrict some
terminals to strictly the local catalog to prevent all the terminals from being tied up by
Internet users. There is also a children’s version of the catalog that will display on the
terminals in the children’s division, which hopefully will discourage adults from using
them.
Library Director Lange advised the board that on March 25‘h the trial opens in
Philadelphia on the lawsuit filed by the American Library Association, American Civil
Liberties Union, and several other organizations versus the Federal Government and
the Child Internet Protection Act (CIPA). The CIPA was enacted but an injunction is
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Minutes of March 13, 2002 Meeting
preventing the enforcement until July. The suit is based on the violation of our First
Amendment rights and if the law is upheld, the law will require that the library filter all
the computers accessible to the public, adult and children, if we accept any federal
grant money.
Trustee Tarman had some questions about the recent filtering survey conducted by
Serra in which eleven of the thirteen member libraries responded. He pointed out that
in the survey, four of the eleven uses some form of filtering on at least some of the
public access computers.
Trustee Gleason Huss asked to go on record again reaffirming the library's policy and
procedures currently in place.
DRAFT BUDGET 2002-2003:
Senior Management Analyst Hartshorn distributed a copy of the significant changes
summary for the budget for FY2002-2003 along with a spreadsheet covering the entire
budget.
- Trustee Tarman asked why the M&O figures had gone down in some areas and Senior
Management Analyst Hartshorn responded that a conscious effort towards energy
conservation had resulted in a significant savings.
Trustee Tarman moved that the board approve the draft budget of a little more than 8
million dollars for fiscal year 2002-2003. The motion was seconded and approved
unanimously by the board.
CALTAC ANNUAL SPRING WORKSHOP:
The workshop is scheduled for April 13'h at the Cerritos Library but none of the trustees
were available to attend.
CLSA STATEWIDE CONFERENCE:
This conference is May 31 - June 1 and is open to one member of the library board and
Friends of the Library board members. Trustees Gleason Huss and Page both
expressed interest in attending. Friends ' President, Carolyn Taylor, has responded
that she will attend leaving one remaining opening. Although the registration form is for
two delegates, there is the option of requesting a third delegate, which will be decided
by space available. In view of that provision, the library will submit all three names as
delegated to the conference in hopes that there will be adequate space.
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Minutes of March 13, 2002 Meeting
CALTAC TRUSTEE TRAINING ON SITE:
The board expressed interest in having this training and Library Director Lange will
check to see what dates are available and offer several dates from which to choose.
The training session is routinely on a Saturday morning, from 9:00 AM until noon.
DIRECTOR’S REPORT:
New Automated System: The library received five proposals for the new system and
developed four task teams to analyze and evaluate them. The next step is to prepare
any questions they may have and forward them to the vendors to respond before the
consultant returns on March 28fh and 2gth. On those two dates the consultant will meet
with the task teams and through the process of evaluating the different proposals they
will narrow the field to the top two. Those companies will be invited to bring their
system to the library for some hands-on demonstrations.
Arts Office Manager Recruitment: The consultant hired to help with the recruitment
screened the 145 applicants and the top seven applicants are scheduled for initial
interviews tomorrow. The top three applicants will then return for final selection
interviews sometime in April.
Management Goals for 2002-2003: All the management staff is involved in
developing their goals for next year, most of which are outside of the library. Most of
the goals for the next year are team goals.
Histow book sales: The first round of proofreading was finished and sent back to the
publisher. Sales to date total 117, and many of the orders are from the information on
the City’s Internet site.
FRIENDS OF THE LIBRARY:
Liaison Arthur Wood made a plea for more book and magazine donations, as there has
been a significant drop in donations at both locations.
GENEALOGICAL SOCIETY:
Not present.
PUBLIC COMMENT:
None.
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Minutes of March 13, 2002 Meeting
LIBRARY BOARD COMMENTS:
Trustee Page asked for an update on the status of the sculpture “America”.
Library Director Lange responded that as a result of the Library Board’s opposition to
placing the sculpture on the grounds at the Cole Library, the Arts Commission agreed to
recommend the future site of City Hall for the sculpture site. Prior to taking the
recommendation to the City Council, Library Director Lange telephoned the artist to see
if the site was agreeable to him. Two lengthy telephone conversations later, the artist
still will not agree to have the artwork at the Farmer’s Insurance Building. The artist
wants the sculpture at the beach and plans to appear before the City Council to argue
his position. The Mayor may call the artist to discuss it further but currently we are at
impasse. Although the artist believes the grass plot along the beach just north of
Tamarack is the perfect location for the sculpture, it is doubtful whether the City Council
or the residents of Carlsbad would agree and approve that location. And in addition,
that particular plot of land is owned by the State, not the City.
Trustee Page asked what was being done about signage for patrons explaining that
items shown as “in storage” on the catalog could be checked out by requesting the
materials at the Reference desk, as well as patron information on the 24/7 Reference
Librarian service. -
Principal Librarian Pizzuto replied that we have brochures and flyers out that explains
the 24/7 Reference services as well as information on the website.
Trustee Page replied that she felt it was necessary to provide additional information for
patrons explaining the difference between placing an item “on hold” (which carries a
fee) and requesting an item which is listed as “available” but located at a different
facility. She does not feel the average library user is aware that they can request that
available item at the Reference desk and the courier will bring it from the other facility,
with no fee involved.
Trustee Page asked if a date has been arranged with the author, Susan McCarthy, for a
book signing and author talk. Library Director Lange said that Carol Tic0 who is in
charge of library programs is working with Ms. McCarthy but the date has not been
determined.
Trustee Page asked if the concerns of Ms. Dresselhaus as recorded in the minutes of
the last meeting have been addressed.
Ms. Dresselhaus’ first issue was with the difficulty of access to City Hall and Council
Chambers. Trustee Tarman suggested that this was not a library board issue but more
something she should take to the City Council or Code Enforcement. -
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Minutes of March 13, 2002 Meeting
Principal Librarian Holt explained that renovations to the elevator at the Cole was not
part of the remodel for that building but facilities has recently been involved in seeking
bids for a replacement.
Principal Librarian Holt also noted that moving any of the genealogy collection
downstairs is out of the question, especially following the report from Collection
Development and Acquisitions, which identified the lack of shelf space in that facility.
Friends’ Liaison Wood had already reported that the Friends’ are experiencing a
shortage of donations to stock the bookstore and “for sale” shelf at the Cole. In
addition, he said that a volunteer stocks the shelf, but only once a week.
Principal Librarian Holt from the Cole said she was not sure how to address the request
for more experienced reference librarians and although Ms. Dresselhaus may not feel
the Cole non-fiction collection is large enough, she has the entire collection available to
her by requesting the courier bring up to Cole for her anything identified as on the shelf
at the Dove Lane facility.
ADJOURNMENT:
IC By proper motion, the meeting was adjourned at 504 PM.
Respectfully supitted,
Cissie dxton
Administrative Secretary